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FY 2013 Calculating Teacher Needs

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May 30, 2012

Locating the Request Tool Access Database

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1. Locate the Calculation of Teacher Need Tool in R:\All Central Offices\CFN Contact Database\Excesses and Appeals FY13 \Teacher Need.xlsx

2. Double click on the file

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1. If a security warning message appears click Option button2. Select Enable this content3. Click OK

Opening the tool

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Model Assumptions

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Found in the “Key” tab

3 Tabs for viewing and changing data

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Tab #1: Initial Register Projections. (No changes can be made on this sheet.)

Tab #2: Register Changes Only (registers pre-populate from initial projections, but can be changed)

Tab #3: Program Changes Only (registers pre-populated from Tab #2 and cannot be changed)

Between these two tabs the difference in teacher need is only due to register changes

Between these two tabs the difference in teacher need is only due to programming changes

On each sheet the top box shows model with no bridging, the bottom box shows a bridged model.

DOE Projected Tab

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1. First, enter or select a DBN from the drop down list2. The sheet will pre-populate with your school’s register3. There are 2 models on this page: “Basic” and “Bridged”. Scroll down

to see bridging options

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DOE Projected Tab: Basic Model

1. Data can not be updated on this tab2. Number of teachers needed is calculated within each

category; a total number of teachers is calculated at the bottom-right of the spreadsheet

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DOE Projected Tab: Bridging Model

The Bridging Model calculates teacher need when combining grade levels

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School Actual Register Changes Tab

1. On this tab, adjustments can be made to the number of students in each category, for both basic and bridged models

2. Comments can be entered to the right for internal record keeping

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School Actual Program Changes

1. On the Program Changes Tab, adjustments can be made to the number of Classes Needed

2. Bridging options across grade levels can also be modified

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School Actual Program ChangesClick on a plus sign to bridge grades—in each grouping, the highest bridging grade is shown as the default

For example, selecting the plus sign above 3rd grade, allows the user to bridge 1st 2nd & 3rd grade AND/OR 1st & 2nd grade

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***Registers by grade and program MUST match registers entered on school register change tab***