MAY 18, 2020 – REGULAR MEETING - #22VOLUME 23

MEETING

The Ross County Board of Commissioners met on this day, May 18, 2020 in regular session.

Mr. Corcoran opened the meeting by leading the Pledge of Allegiance.

Mr. R. Douglas Corcoran, President, called the meeting to order at 9:01 a.m., with Vice President Stephen Neal and Commissioner Dwight A. Garrett in attendance.

MINUTES APPROVED

Mr. Neal moved, Mr. Garrett seconded, that the minutes of the previous meeting of the Ross County Board of Commissioners, ofMay 11, 2020, be approved as submitted.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

BILLS APPROVED FOR PAYMENT

Mr. Neal moved, Mr. Garrett seconded, that the following bills of the county be approved for payment:

102,527.31

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

THEN & NOW CERTIFICATES APPROVED

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve "Then & Now" Certificates, dated May 11, 2020 through May 15, 2020, in the amount of $20,028.29 prepared by the Office of the Ross County Auditor and certified by the auditor as tothe appropriation of funds for the purpose of encumbering the sum of the contract(s) or order(s) outlined therein, or the imminent collectionof funds for credit to the appropriated fund(s) of the county, and as to the availability of funds for transfer within the appropriate department(s).

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

APPROPRIATIONS OF FUNDS – VARIOUS

Mr. Neal moved, Mr. Garrett seconded, that $ 1,365. 48 be appropriated in the Boa rd of Elections Grant Fund, from unappropriated funds, toaccount code # 410- 26-01-7801, Reimburse- General, according to a request of this date from the county auditor.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, that $ 696.61 be appropriated in the US 23 Task Force Fund, from unappropriated funds, to accountcode # 420- 29-03-7800, 2016 DL-LEF 5811 Reimburse, according to a request of May 13, 2020 from the sheriff.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

Mr. Garrett moved, Mr. Neal seconded, that $ 6,810.00 be appropriated in the General Fund, from unappropriated funds, to accou nt code # 100-00-00-7103, Contract Services, according to a request of this date from the county auditor.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Garrett moved, Mr. Neal seconded, that $ 165,825.00 be appropriated in the TCAP Fund, from unappropriated funds, to account codeslisted below, according to a request of May 12, 2020 from the court administrator:

AMOUNT TO76,000. 00 420- 20-18-7001, Salaries

8,000. 00 420- 20-18-7012, PERS17,000. 00 420- 20-18-7013, Group Insurance

825. 00 420- 20-18-7017, Medicare60,000. 00 420- 20-18-7103, Contract Services

4,000. 00 420- 20-18-7150, Supplies165, 825. 00 TOTAL

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

TRANSFER OF FUNDS – GENERAL

Mr. Garrett moved, Mr. Neal seconded, that $568.00 be transferred within the General Fund, from account code #100 -26-00-7147, ElectionWork Comp, to #100-26-00-7000, Salaries Official, according to a request of May 12, 2020, from the Board of Elections.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

ASSET DISPOSAL FORMS APPROVED -

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve an Asset Disposal Form submitted by the RossCounty Senior Citizens, for disposal of the following surplus personal property of the county as indicated:

QUANTITY DESCRIPTION METHOD OF DISPOSALOne (1) Wheel horse mower 520-H #001410, Serial #3120OE01-15048,

Tag #03032 Transfer to Surplus Property

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners approve an Asset Disposal Form submitted by the RossCounty Prosecuting Attorney, for disposal of the following surplus personal property of the county as indicated:

QUANTITY DESCRIPTION METHOD OF DISPOSALThree (3) Dell PC & Monitor, Tag #16216, 15832, 16219 Discard as Valueless, per ORC 307.12(I)

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

QUOTE APPROVED – JAMES FAMILY CONSTRUCTION, INC.

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, approve a quote submitted by James FamilyConstruction, Inc., for making seat frames and install after covering was installed for the pews in Judge Ater’s Court #1, located in the RossCounty Courthouse, in the amount of $4,200.00, to be paid from account code #100 -01-03-7204, Capital Improvement Fund.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

RESOLUTION ADOPTED – VOCA/SVAA CHILLICOTHE MUNICIPAL COURT

Mr. Neal moved the adoption of the following resolution:

RESOLUTION NO. 20-121

WHEREAS, the Chillicothe Municipal Court has successfully administered a Victim Witness Assistance Program with the aid of publicfunding grants; and

WHEREAS, the court has been approved for grant funding in the amount of $39,503.04 for this program for 2020 -2021 under the Victims ofCrime Act ( VOCA) and the State Victims Assistance Act (SVAA), administered through the Office of the Ohio Attorney General; and

WHEREAS, the Ross County Board of Commissioners and the Council of the City of Chillicothe each have provided matching funds togrants for the program since its inception in 1994, and the Chillicothe Mun icipal Court has requested that the city and county continue theirsupport of the project; and

WHEREAS, the Board of Commissioners notes that the Chillicothe Municipal Court is a countywide court, and that victim witness assist anceissues have a countywide effect; now, therefore, be it

RESOLVED, that the Ross County Board of Commissioners agrees to provide $ 4,433. 03 during the year 2020, contingent upon the availabil ityof funds, as local matching funds to VOCA/ SVAA grant funding awarded to the Chillicothe Municipal Court for its Victim Witness AssistanceProgram.

Mr. Garrett seconded that motion and the result of the roll call vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, ye s. Motion carried.

Adopted the 18th day of May, 2020. Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President

Stephen A. Neal, Vice President

Dwight A. Garrett

END*****

CONTRACT ENTERED INTO - WATER POLLUTION CONTROL LOAN FUND

Mr. Neal moved, Mr. Garrett seconded that the Ross County Board of Commissioners, enter into a Construction Contract by and betweenDuncan and Daniels Enterprises LLC, in the amount of $13,920. 00, for one ( 1) septic repair/ replacement systems, to be acquire d under theRoss County Water Pollution Control Fund, administrated by the Ross County Planning Department.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

REGULAR MEETING OF MAY 25TH RESCHEDULED

Mr. Garrett moved, Mr. Neal seconded, that the regular meeting of the Ross County Board of Commissioners, of May 25, 2020, be rescheduledto Tuesday, May 26, 2020, commencing at 9:00 a.m.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

APPLICATION AND CERTIFICATE FOR PAYMENT APPROVED – ELFORD

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners, by its president, R. Douglas Corcoran, approve anapplication and certificate for payment from Elford, for general trades, fire alarm and preconstruction fees, in regards to the RossCounty/Chillicothe Law Enforcement Complex and Jail Upgrade and Renovation Project, in the amount of $63,533.00, to be paid from accountcode #557-01-00-7103, Contract Services.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes, Mr. Corcoran, yes. Motion carried.

TEMPORARY POLICY ADOPTED – COVID-19 RESPONSIBLE REOPEN POLICY ANDPROTOCOLS

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners adopt a Temporary Policy for COVID-19 ResponsibleReopen Policy and Protocols, effective June 1, 2020, which outlines best practices to keep employees and visitors safe as we prepare to reopenthe Ross County Courthouse to the public.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

END*****

EXECUTIVE SESSION CALLED

Mr. Neal moved, Mr. Garrett seconded that the Ross County Board of Commissioners adjourn into executive session at 9:37 a.m., to have aconference call with Bricker & Eckler, Attorneys at Law, to discuss imminent court action concerning the Ross County/Chillicothe LawEnforcement Complex and Jail upgrade and renovation project.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

REGULAR SESSION RESUMED

The executive session of the Ross County Board of Commissioners, called at 9:42 a.m.., was adjourned, and the regular meeting resumed at9:47 a.m. No action was taken.

GUARANTEED MAXIMUM PRICE ( GMP) AMENDMENT APPROVED – ROSS COUNTY- CHILLICOTHE LAW ENFORCEMENT CENTER PROJECT

On the Board’s agenda for today’s business, the final Guaranteed Maximum Price (GMP) from Elford. The project includes work completedto the entry plaza, replacement work on the cement plaster, existing cell windows and detention doors, frames, hinges and locks, kitchenrenovations, of existing elevators and cell toilets, completion of the roof renovations, and to the exterior walkway, installation of flat roof edgecomponents, metal flashing, replacing all of the metal rood and other renovations as outlined in the GMP Amendment. The Board also addedthe generator replacement, which cost more than $360,000 by itself.

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners, by its President, R. Douglas Corcoran, approve anAmendment to the Guaranteed Maximum Price (GMP), entered into October 21, 2019, as outlined within the Amendment; and, accepting thecost and fees for the replacement of the generator, for a contract sum not to exceed $9,369,039, subject to additions and deductions by changeorder as provided in the contract documents, with established final completion date by October 13, 2021.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

ADVERTISING AUTHORIZED; SECOND OF TWO PUBLIC HEAINGS SET – 2020COMMUNITY HOUSING IMPACT AND PRESERVATION ( CHIP) PROGRAM GRANT

Mr. Garrett moved, Mr. Neal seconded, that a notice of public hearing be published for the Community Housing Impact and PreservationCHIP) Program Grant for fiscal year 2020, and that said hearing, the second of two (2), be held in the Office of the Ross County Board of

Commissioners on June 1, 2020, at 2:00 p.m., to give citizens an opportunity to review and comment on the county’s proposed FY2020 CHIPgrant application, including the proposed activities for Rehabilitation Assistance, Repair Assistance, New Construction and Administration & Fair Housing.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

OTHER BUSINESS

The commissioners noted receipt of the Certificate of Result of Election from March 17, 2020, submitted by the Ross County Bo ard ofElections.

The commissioners hosted a zoom meeting of the Ross County Land Reutilization Corporation Board.

The commissioners noted receipt of the CORSA Policy Renewal for 2020- 2021 submitted by Eric Braunlin, county representative for CORSA.

ADJOURNMENT

Mr. R. Douglas Corcoran, President, adjourned the regular meeting of, May 18, 2020, at 1:47 p.m.

Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President

Stephen A. Neal, Vice President

Dwight A. Garrett

Clerk