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GOVERNMENT OF INDIA

MINISTRY OF HUMAN RESOURCE DEVELOPMENT

DEPARTMENT OF SCHOOL EDUCATION & LITERACY

MID-DAY MEAL SCHEME

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Minutesof the Programme Approval Board for Mid-Day Meal (PAB-MDM) meeting held

on 7th

February, 2014 to consider the Annual Work Plan & Budget-2014-15 of Goa.

The meeting of the Programme Approval Board for Mid-Day Meal Scheme was held in

New Delhi on 7thFebruary, 2014 under the Chairmanship of Shri Rajarshi Bhattacharya,

Secretary, Department of School Education and Literacy (SE&L), Government of India. The

agenda before the PAB-MDM was:

a) to review the status and progress of the implementation of Mid-Day Meal (MDM)

Scheme for the State of Goa

b) to consider the Annual Work Plan and Budget (AWP&B) 2014-15 proposal of Goa for

MDM Scheme.

2. Secretary (SE&L), Government of India welcomed the members of PAB-MDM and

other participants. The list of participants of the meeting is enclosed at Annexure-I. The

representatives of the State Government were asked to highlight the achievements in the

implementation of the scheme during 2013-14, best practices followed in the State, problems

faced, constraints if any, in the implementation of the programme and their proposals for 2014-

15.

3. Shri D.P. Dwivedi, Secretary, Education, State Government of Goa briefed the PAB

members on the highlights of the scheme and made a presentation on the performance of Mid

Day Meal Scheme in the State and the initiatives taken by the State Government to improve its

effectiveness. He informed that the cook-cum-helpers have been trained for better

implementation of the scheme in the State. Shri Gaya Prasad, Director(MDM), Government of

India presented an analysis of the performance of the State in the implementation of Mid Day

Meal Scheme during the first three quarters of the year 2013-14 i.e. April to December, 2013.

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4. The highlights of the discussion and approval are as under:-

a) Issues

The State representative stated that following are the main issues under Mid Day Meal

Scheme:

i) Only one SSMC Meeting held.

ii) Nil MME Utilisation.

iii) Meal served by SHG was not served hot in all the 34 sample schools visited by

the Monitoring Institution.

iv) The children were given fixed one pao which is not as per the quantity of the

meal to be served under MDM in the schools as per the grains allotted per child.

b) Best Practices

The State representative stated that the following best practices are being followed in

the State for effective implementation of the scheme:-

i) Involvement of women Self Help Groups. Increase in number of Self Help

Groups from 81 to 127 during 2013-14.

ii) Lesser involvement of teachers in Mid Day Meal scheme.

iii) Training of cook-cum-helpers.

iv) Fire Extinguishers are provided to schools.

v) Display of phone number of Primary Health Centre, Fire Services, Police Station,

A.D.E.I., Director of Education and Zonal Office in every school.

c) Difficulties reported by State

i) Quality and Quantity of MDM served

Additional Secretary (EE.I), Govt. of India stated that the Monitoring Institute has

reported that meal served under the menu ‘Paobhaji’ was inadequate as only one pao

was served to the children. At the same time meal was not served hot in all the 34

visited schools. Secretary, Govt. of Goa informed that a committee has been formed

for revision of the menu and this problem of less serving of meal will be resolved.

Secretary (SE&L) observed that Roti/puri can be served in the MDM and also advised

the State officials to add more vegetables in the menu. Secretary, Government of Goa

assured to improve the quality & quantity of the meals and also to involve home

science colleges in the committee for revision of menu. Director (MDM) informed that

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the State Govt. has also assured for revision of menu in the PAB meeting of 2013-14.

AS (EE.I) advised the State officials for speedy action on this issue and submit the

action taken note to this department.

Secretary (SE&L) enquired why hot meals are not served in schools and what is the

role of the School Management Committees in the implementation of MDM. The State

representative informed that SMCs are not involved in the implementation of MDM

and meal is served by the Self Help Groups from their centralised kitchens. Secretary

(SE&L) advised the State officials to involve SMCs in the implementation of MDM and

explore the feasibility of serving MDM through school based kitchens instead of

Centralised kitchens.

ii) Utilization of MME

The State of Goa is among the smaller States/UTs, for which MME grants are

released @ of Rs. 30 lakh per district. The State has not at all utilized the MME grant,

out of the allocated Rs. 60 Lakh in 2013-14. AS (EE.I) expressed serious concern

over non utilisation of MME funds. Secretary, Govt. of Goa informed that the State

finance department did not release the MME funds and thus there was no utilization.

He assured PAB for proper utilization of MME funds. Director (MDM) observed that

the State had made the same commitment during the PAB meeting of 2013-14, but

the MME funds could not be utilized during 2013-14 and the same trend has repeated

this year also. Secretary (SE&L) advised the State officials to look into the matter in

detail and utilize MME funds as per the MDM Guidelines.

iii) Mismatch in data of Annual Work Plan & Budget and MDM-MIS

Although the State had made 100% Annual and Monthly data entries in the MDM-MIS

Portal, there are variations in the information submitted by the State Government

through Annual Work Plan & Budget-2014-15 and the information in the MDM-MIS.

The State was advised to look into the mismatch in the information in the AWP&B-

2014-15 and MDM-MIS and reconcile the data within a month and enter correct data

into the portal. Secretary, Government of Goa assured to do the needful.

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5. Strategies to carry out the scheme effectively

i) Adoption of Green Channel Scheme

The Secretary, Department of School Education & Literacy, Government of India

advised the State to adopt the “Green Channel Scheme” during 2014-15. This would

enable the State to provide funds to the cooking agencies in advance through e-transfer

directly to cooking agencies.

ii) Payment of honorarium to cooks through e-transfer

The State Government was requested to open the bank account for each cook-cum-

helper and make the payment of honorarium to their bank account through e-transfer.

iii) Payment of cost of foodgrains to FCI through e-transfer

The payment of cost of foodgrains to FCI has to be made by the State Government

within 20 days after receipt of the bills from FCI. The payment should be made within

the stipulated time through RTGS/e-transfer to FCI without fail. The State Government

assured to make the payment directly to FCI account as per the guidelines of the

Scheme.

iv) Training of Cook-cum-helpers

Additional Secretary (EE.I) informed that on the request of this Department some

reputed hotels such as ITDC Hotels, Institute of Hotel Management, Food & Nutrition

Department of the Agriculture Universities, Food & Nutrition Board Unit of Ministry of

Women and Child Development imparted training to the cook-cum-helpers during 2013-

14. Secretary, Govt. of Goa informed that training has been imparted to one batch of 30

cook-cum-helpers by the Institute of Hotel Management, Goa.

v) Tasting of meals by Teachers and Community members

Additional Secretary (EE.I) informed that meals have to be tasted by the teachers,

community members etc. before serving it to the children. The States are requested to

ensure that meals are tasted regularly on daily basis by the teachers, community

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members on rotational basis. Secretary, Govt. of Goa informed that the food supplied

by the Self Help Groups is checked and tasted before serving, by the head of the

school/teacher and a member of the PTA. On a daily basis the Adult Education

Supervisors visit 5 schools and also check the taste and quality of the food.

vi) Constitution of State Review Mission

The setting up of State Review Mission on the lines of Joint Review Mission at State

level by the State Government is one of the important recommendations of the report of

the Joint Review Missions. Additional Secretary (EE.I) suggested that the State

Government may constitute State Review Mission similar to the Joint Review Mission of

the Government of India for monitoring the performance of the scheme in the poorly

performing districts and taking corrective action on the recommendations of the State

Review Mission. The reports of the State Review Mission and action taken note on the

recommendations must be shared with the Central Government.

vii) Convening of District Vigilance and Monitoring Committee meeting in each

quarter

The District Vigilance and Monitoring Committee meeting must be convened under the

chairpersonship of senior most MP of the district on regular basis as per the guidelines.

The State representative informed that the District vigilance and monitoring committee

has been constituted and two meetings of the committee already held. He further

informed that the issues related to MDM were discussed in the meetings.

viii) Involvement of SCERTs, DIETs and BIETs in monitoring of the Scheme.

The services of the Government Institutes available locally in the State viz. State

Council of Education Research & Training, District Institute of Education & Training and

Block Institute of Education & Training may be utilized for monitoring and carrying out

the research studies for the Mid Day Meal Scheme. The funds available under MME

component may be utilized for the same. The Secretary, Department of Education, Goa

assured to do the needful.

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6. Analysis of the performance

The overall analysis of the performance of scheme during first three quarters has been

done. The score card based on performance of the indicators of the scheme is as

under:-

The above score card indicates that no utilization of MME funds, less utilization of funds

under honorarium to cooks and few more components. Secretary (SE&L) requested the

State Government to take corrective measures on the poorly performing indicators for

improving the performance of the scheme.

7. PAB-MDM approval for the year 2014-15

Based on the achievement during 2013-14, the PAB-MDM 2014-15 approved the

following number of children, number of school days etc. for quantifying the Central

assistance for Goa:-

No Details State’s Proposal for FY

2014-15

PAB-MDM approval for

FY 2014-15

1 No. of Children & Institutions

1.1 Primary No. of institutions

No. of

Children

No. of institutions

No. of Children

1.1.1 Govt. + Govt. aided + LB schools

1088 85338 1088 85338

1.1.2 EGS 15

425

15

425

1.1.3 AIE

1.1.4 NCLP 0 0 0 0

TOTAL (1.1) 1103 85763 1103 85763

109.5

10

6.9

10

6.9

4.4

08.810

10

10

10

10

10

8

0

5

10Institution

Children

Working Days

Foodgrain Util.

Payment to FCI

Cooking Cost

Payment to CCH

MMETA

School Health

Inspection

Annual D E

Monthly D E

Drinking Water

Toilet Facility

Fund flow

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1.2 Upper Primary

1.2.1 Govt. + Govt. aided + LB schools

429 60590

429

60590

1.2.2 EGS 0 0 0

1.2.3 AIE

Total (1.2) 429 60590 429 60590

1.3 Drought Nil

1.3.1 Primary 0 0 0 0

1.3.2 Upper Primary 0 0 0 0

Total (1.3) 0 0 0 0

GRAND TOTAL (1.1

+ 1.2 + 1.3) 1532 146353 1532 146353

2 No. of Working days

2.1 Primary 220 220

2.2 Upper Primary 220 220

2.3 NCLP 0 0

2.4 Droug

ht

Primary 0 0

Upper Primary 0 0

3 No. of Cook-cum

Helpers*

3.1 Primary 1474 1474

3.2 Upper Primary 1303 1303

Total 2777 2777

4. Kitchen-cum-store NIL NIL

5. Kitchen

Devices

New Schools Nil Nil

replacement Nil Nil

* During 2013-14, 3252 cook-cum-helpers were approved but only 2067 cook-cum-helpers have been engaged. As per the request of State Government to reduce number of cook-cum-helper from 3252 to 2777, the PAB-MDM 2014-15 approved reduction of 475 cook-cum-helpers. Thus, the approved number of cook-cum-helpers for 2014-15 is 2777.

8. Submission of proposals for additional requirement of funds for covering

children over and above PAB-MDM approval for 2014-15

It was clarified that the above quantification is only an estimate for release of Central

Assistance during 2014-15 under MDM Scheme. The MDMS provides that every child

attending the eligible institution, is to be covered under the Scheme and shall be served mid

day meal on all school days. In case the State Govt. finds that the average number of children

availing mid day meal and the working days are more than the above approved numbers, they

may approach the GOI at any time with justification for additional Central Assistance. The

State is also requested to clarify it to all the field functionaries in the State, so as to enable all

the eligible institutions to ensure that every child attending the eligible school must be fed on

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all school working days irrespective of the above approvals. They should submit their proposal

for enhancing the resources, for MDMS if needed, to their higher authority for onward

transmission to Ministry of HRD.

9. Any other proposals

The additional proposals for drought affected districts, if any, construction of Kitchen-cum-

Store, procurement of Kitchen devices,additional funds for LPG cylinders, etc. should also be

submitted to Ministry of HRD with full justification for grant of Central Assistance as per

guidelines.

10. Admissible Allocation of resources

The Central Assistance for Government of Goa for Financial Year 2014-15 has been worked

out on the basis of number of children & number of working days approved by the PAB-MDM

and as per the existing norms for the financial year 2013-14. The quantification of Central

Assistance is given at Annexure-II.

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Annexure-I

List of Participants

1. Shri R. Bhattacharya, Secretary (SE&L), Ministry of Human Resource Development,

Department of School Education & Literacy, Shastri Bhavan, New Delhi.

2. Dr. Amarjit Singh, Additional Secretary (EE.I), Ministry of Human Resource

Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi.

3. Shri D.P. Dwivedi, Secretary, Govt. of Goa, Department of School Education.

4. Shri Gaya Prasad, Director (MDM), Ministry of Human Resource Development,

Department of School Education & Literacy, Shastri Bhavan, New Delhi.

5. Shri Anil V. Powar, Director of Education, Govt. of Goa, Porvorim.

6. Shri Krishan Kumar, SPD, SSA/MDM, Director of Education, UT of Dadra & Nagar

Haveli.

7. Shri S.S. Sidhu, CEO, DP, SPD, SSA/MDM, UT of Daman & Diu.

8. Shri Anil Kakria, Deputy Secretary (Finance), Ministry of Human Resource

Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi.

9. Shri B.D. Shivani, Deputy Secretary (MDM), Ministry of Human Resource

Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi.

10. Prof. B.P. Bhardwaj, Head, Department of Teacher Education, NCERT, New Delhi.

11. Smt. Pranati Panda, NUEPA.

12. Prof. Santosh Panda, Chairperson, NCTE, Hans Bhavan (II), New Delhi – 110002.

13. Shri P.N. Khorwal, Manager (Accounts), FCI.

14. Ms. Kiran Gupta, Deputy Adviser, Planning Commission.

15. Shri Harshit Mishra, SRO, Planning Commission.

16. Dr. Upendra K. Singh, Nodal Officer, MI, COECS, 133 Devi Nagar, Jaipur.

17. Smt. Sunita Sharma, Section Officer (Desk), Ministry of Human Resource

Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi.

18. Shri K.L. Ahuja, Section Officer (MDM 2-1), Ministry of Human Resource Development,

Department of School Education & Literacy, Shastri Bhavan, New Delhi.

19. Ms. Bhardwaj Yukti Narender, Assistant (MDM 2-1), Ministry of Human Resource

Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi.

20. Shri Sandipan Paul, Consultant, The World Bank, Ministry of WCD, Shastri Bhavan,

New Delhi.

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Annexure-II

State :Goa

QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2014-15

(as per existing norms)$

A. Food grains

Sl.No. Stage No. of

Children

No. of

Working

days

Quantity

in MTs.

1 Primary (@ 100 gms per child per school

day) 85763 220 1886.79

2 Up. Primary ( @150 gms per child per

school day) 60590 220 1999.47

3 NCLP 0 0 0

4 Drought 0 0 0

4.1 Primary 0 0 0

4.2 Upper Primary 0 0 0

TOTAL 146353 3886.26

B. Cost of Foodgrains, Cooking cost, Transport Assistance, Hon. to cook-cum-helpers

and Management Monitoring and Evaluation (MME)

Sl. No. Component/norm

Amount

admissible

(Rs. in lakhs)

1 2 3

Primary

1 Cost of Foodgrains @Rs. 5650/- per MT for 943.39 MT rice

and Rs. 4150/- per MT for 943.39 MT wheat 92.45

2 Unit Cooking Cost- 3.34 per day / per child for 85763 children for 220 days

2.1 Central Share @ Rs. 2.51 per child/day 473.58

2.2 Minimum Mandatory State Share @ 0.83 per day/per child 156.60

3 Transportation Cost @ Rs. 750.00 Per MT food grains

14.15 (85763 x 220days x 0.0001 MT x Rs.750.00)

4 Honorarium for cook cum Helper

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4.1 Central Share - (1474 x Rs.750x 10 months) 110.55

4.2 Minimum Mandatory State Share - (1474 x Rs. 250 x 10

months ) 36.85

5 Management Monitoring and Evaluation (MME) @ Rs. 30 lakh

per district for two districts for primary and upper primary both. 60.00

TOTAL - {1+2.1 +3+4.1+5} 750.74

Upper Primary

6 Cost of Foodgrains @Rs. 5650/- per MT for 999.73 MT rice

and Rs. 4150/- per MT for 999.73 MT wheat 97.97

7 Unit Cooking Cost 5.00 per day / per child for 60590 children for 220 days

7.1 Central share @ Rs.3.75 per child/day 499.87

7.2 Minimum Mandatory State Share @ Rs.1.25 per child/day 166.62

8 Transportation cost @ Rs. 750.00 Per MT food grains

15.00 (60590 x 220 days x 0.00015 x 750)

9 Honorarium to cook cum Helper

9.1 Central Share -(1303 x Rs.750x 10 months) 97.73

9.2 Minimum Mandatory State Share- (1303 x Rs.250x 10

months) 32.58

10 Management Monitoring and Evaluation (MME) inclusive in

primary -

TOTAL – {6+7.1+8+9.1+10} 710.56

Grand Total (Primary + Upper Primary) 1461.30

C. Drought : NIL

D. Non-recurring : NIL

E. Total Requirement of Funds for 2014-15

(Rs. In lakh)

Component As per existing norms

Centre Minimum

mandatory State

share

Recurring Normal 1461.30 392.65

Drought 0 0

Non- recurring 0.00 0.00

Total 1461.30 392.65

$: The quantification of Central Assistance may change after approval of the revised norms of the scheme.

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