govt. of india ministry of human resource development...

1

Govt. of India

Ministry of Human Resource Development

Dept. of School Education and Literacy

Mid Day Meal Division

PAB-MDM meeting

to consider and approve AWP&B 2014-15

(Date of the meeting: 28.03.2014

APPRAISAL NOTE

STATE: RAJASTHAN

INDEX

Sl. No. CHAPTER Page no.

Overview

Pre requisite steps for submission of AWP&B 2014-15

Main Issues from Appraisal

Best practice

Major Findings of the Monitoring Institutions

Part-A General Information

Part-B Review of performance during 2013-14

Part-C Recommendations of Appraisal team and quantification of

variables for central assistance during 2014-15.

Part-D Fact sheet.

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a) Pre requisite steps for submission of AWP& B 2014-15

Pre-requisite steps Status

Plan should be approved by SSMC Meeting Yes

100% payment of honorarium shall be made

to cook cum helpers up to December 2013

Yes

100% payment of cost of foodgrains shall be

made to FCI upto 31st December 2013

Yes (100%)

Separate and detailed MME plan. NO

Bank account should be opened for cook

cum helpers

NO

Cash Payment in all 33 Districts

Plan should also be submitted

through MDM-MIS

YES

Annual and Monthly data entry for the FY

2013-14 should be completed up to

December 2013.

100% Annual

100 % monthly

ATN on commitments given by the State

Govt. during PAB Meeting of 2013-14.

No

ATN on findings of reports of MI and

recommendations of JRM reports

Not applicable as JRM has just visited this

State in Feb 2014. The MIs are have not

submitted the report yet.

Plan should be submitted within the

scheduled date in hard and soft copies both.

Yes

b) Main Issues from Appraisal:

Cash Payment to cook-cum-helpers in all the 33 Districts.

Mis-reporting of Schools in Last year Plan. 26641 upper primary with primary

schools were added in primary stage in the AWP &B PLAN 2013-14. Hence the

actual total primary schools last year was 46024 only but shown as 72665.

Since last three years no officials have not come for the appraisal.

High mismatch between utilization cooking cost and food grain in Karauli (43%),

Pratapgarh and Jaisalmer (23%), Bundi (21%), Pali (14%) Sikar (13%) and

Jaipur(12%)

Cooking cost is not made available in advance in 68% visited schools. In Naguar

only 02 sample schools (6%) received cooking cost in advance, whereas 33 schools

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(94%) did not receive cooking cost in advance. The duration of delay in all the 33

sample schools was more than 30 days.(JRM & MI).

The Remuneration of cooks and helpers is not made available in advance in 30%

visited schools. Delay of about 3 months. .(JRM & MI)

Akhaya Patra and Annapurana Mahila Sahakari Samiti are not functioning as per

MoU. (JRM) .

Nandi Foundation centralized kitchens do not adhere to the prescribed menu, and

cook food using their own discretion in Bikaner. (MI)

The cooked food of Nandi Foundation in Bikaner is below the expected standard.

Chapattis are hard and at times half-cooked and the taste of food is poor. (MI)

None of the centralized kitchen provides helpers to serve the food to the children in

the schools (Nandi Foundation in Bikaner, Adamya Chetna and Akshaya Patra in

Jodhpur. (MI)

The overall quality of food provided by visited 3 centralized kitchens is poor as

compared with the food prepared at school level.

There is no training module and training arrangement for cooks in any of the

school.

Inadequate cooking utensils. (MI)

Medical check up of cooks been done only in 29.7% schools, while it should be

compulsory every year.

MDM logo has been displaced at appropriate place on the wall only in 2% schools.

Toll free telephone facility does not exist in any of the school.

In churu availability of the first aid medical kit was not reported in 27% schools in

29% in Jhunjhunu and 63% in Nagaur

In Churu Potable water for drinking purpose was not available in 12 sample schools

(32%) .

c) Best Practices

1. All registered Madarsas are provided Mid-Day-Meal since December 2011.

2. State Review Mission Constituted.

3. Trainings to the cook-cum-helpers have been commenced with.

4. Nutri-Farm Initiative with Maize and Bajara Recipes (Pilots Started)

5. Health Hygiene and Safety Guidelines issued.

6. Dovetailing Untied funds of Gram panchayat etc. for construction of kitchen cum

store.

d) Major areas of concern based on the Interim Report of the Monitoring Institutions

submitted by :

1. Shiv Charan Mathur Social Policy Research Institute, Jaipur.

2. Centre for development communication and studies (CDECS) .

Period of Monitoring: 1st April 2013 to 30th Sept., 2013. (Districts Covered

Bikaner, Jaisalmer & Jodhpur, Churu, Jhunjhunu and Nagaur)

The budget for food preparation (cooking cost) is not made available in advance in

68% visited schools.

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The budget for remuneration of cooks and helpers is not made available in advance

in 30% visited schools.

The average delay in receiving the funds at school level is about 3 months.

Nandi Foundation centralized kitchens do not adhere to the prescribed menu, and

cook food using their own discretion in Bikaner.

None of the centralized kitchen provides helpers to serve the food to the children in

the schools (Nandi Foundation in Bikaner, Adamya Chetna in Akshaya Patra in

Jodhpur.

The cooked food of Nandi Foundation in Bikaner is below the expected standard.

Chapattis are hard and at times half-cooked and the taste of food is poor.

The overall quality of food provided by visited 3 centralized kitchens is poor as

compared with the food prepared at school level.


school.

Medical check up of cooks been done only in 29.7% schools, while it should be

compulsory every year.

The food cooked at school level is comparatively better in quality than served by

centralized kitchens.

MDM supplied by ASS/Pvt. Kitchen need to improve both quantity as well as

quality.

Ina adequate cooking utensils.

MDM logo has been displaced at appropriate place on the wall only in 2% schools.


In churu availability of the first aid medical kit was not reported in 27%., in 29% in

Jhunjhunu, and 63% in Nagaur

In Churu Potable water for drinking purpose was not available in 12 sample

schools (32%) .

In Jhunjhunu Date of receipt of food grains and its quantity was not displayed in

any of the 38 sample schools (100%)

In Naguar Only 02 sample schools (6%) received cooking cost in advance, whereas

33 schools (94%) did not receive cooking cost in advance. The duration of delay in

all the 33 sample schools was more than 30 days.

Monitoring of MDM especially by state and district should be held regularly.

Regular monitoring of MDM Scheme must be done at all levels and ‘Action Taken

Reports’ be sent to the higher ups showing the actual improvement in the scheme.

Quality inputs – Monitoring, Supervision & Pursuance

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Part-A : General Information

Introduction:

The Mid-Day-Meal-Scheme (MDMS) is under implementation in the state of Rajasthan

under the administrative control of the Panchayati Raj Department, Government of Rajasthan

(GOR). The mid-day-meal-directorate at the state level is responsible for effective

implementation and monitoring of the MDMS in the state of Rajasthan.

Mid-Day-Meal(MDM) is provided to all students of Class I to VIII studying in 85273

Government schools, Government of India(GOI)-aided schools, schools run by local bodies

(LB), EGS and AIE centers, national child labour projects (NCLP) centers, and minority

based institutions (Madarsas & Maqtabs).

The State Government of Rajasthan started providing cooked meal to the children in schools

under the mid-day-meal-program from July 2002. With this beginning, the state government

of Rajasthan provided all the resources, physical as well as financial from its own state

budgetary resources. The state government started with allocation of Rs. 00.50 per student

per day (per meal) as the “cooking-conversion-charges” since July 2002 itself. The content of

the cooked mid-day-meal served to the school students in the beginning was ghooghri/dalia

etc.

Subsequently, from January 2005 onwards, the cooking- conversion- cost was enhanced to

Rs. 1.50 per student per day (per meal) from the initial cost of Rs.00.50 per student per day.

With this enhancement some new new recipes such as Dal-Bati, Dal-Roti, Roti-Sabji, sweet/

namkeen Rice, Khichdi, Dalia, Pulav etc. were also introduced to the mid-day-meal-menu in

the state of Rajasthan.

Further enhancement in the cooking-conversion-cost was made effective from March 2006

and it was again increased to Rs. 2.00 per student per day (per meal) for the primary students.

In October 2007, the state government started implementing Mid- Day- Meal-Scheme

(MDMS) for the students in classes from VI to VIII in educationally backward blocks of

Rajasthan. In the same year, the MDMS was made effective and began implementation in all

the blocks of Rajasthan state with the enhancement in cooking-conversion-cost of Rs. 2.50

per student for upper primary students.

Further in the year 2008 the Government of India (GOI) also enhanced its central-share of

funding by 4% and with this increase the cooking-conversion-cost was supported with central

share of Rs. 1.58 for primary students and Rs. 2.10 for upper primary (UP) students in the

state. In the year 2008, itself the mid-day-meal-menu in Rajasthan also included with a

provision to provide seasonal fruits once a week along with cooked Mid-Day-Meal (MDM).

The Government of India (GOI) introduced an yearly cooking-conversion-cost revision and

enhancement system in the year 2009-10. Since then the GOI and GOR has been increasing

this cooking-conversion-cost every year (financial year) @ 7.5% per year. The GOI-

guidelines of MDM now prescribe with a cost sharing system between the Government of

India (GOI) and Government of Rajasthan (state) (GOR). This cost sharing system runs with

a ratio of 75%:25% respectively

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1. Basic Information:

(Year 2013-14)

S.

No.

INDICATORS STATUS

1. No. of Institutions PRY U PRY TOTAL

i) Existing Institutions for 2013-14

(Including NCLP)

50429 34844 85273

ii) Covered during the year 50429

34844 85273

(100%)

2. No. of Children

i) Approved by MDM-

PAB(Including NCLP)

3744144 1806513

5550657

ii) Enrollment as on 30.9.2013 4394065 2376767 6770832

iii) Average No. of children availed

MDM during 01.04.2013 to

31.12.2013

3185049

(72%) Vs

Enrol

1466882

(62%) Vs

Enrol

4651931

(67%) Vs

Enrol

3. Coverage of children as per Quarterly Progress Report (QPR)

i) Average no. of children availed

MDM as per QPR-1

4073168

(93%)

Vs Enrol.

1657133

(70%)

Vs Enrol.

5730301

(85%)

Vs

Enrol.

ii) Average no. of children availed

MDM as per QPR-2

2894908

(66%)

Vs Enrol.

1331222

(56%)

Vs Enrol.

4226130

(62%)

Vs

Enrol.

iii) Average no. of children availed

MDM as per QPR-3

3903739

(89%)

Vs Enrol.

1743424

(73%)

Vs Enrol.

5647163

(83%)

Vs Enrol.

4. No. of Working Days

i) Approved for first 3 quarters 164 164 164

ii) Covered during first 3 quarters 164 164 164

5. Per unit cooking cost Per child per day (in Rs.)

AVERAGE UNIT COOKING COST

PCPD

3.34 5.00

State’s contributions in cooking cost per

child per day

0.83 1.25

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Part-B : Review of Performance in 2013-14 (01.04.13 to 31.12.2013)

2. Based on the information provided by the State Government in its AWP&B 2014-15,

the performance during 2013-14 (01.04.13 to 31.12.2013) was reviewed. The major

issues in implementation during 2013-14 are summarized as under: -

2.1 Coverage of Institutions

Coverage in terms of No. of institutions.

Difference between Existing institutions Vs No. of institutions covered

(Achievement) –

i) PRIMARY

The number of existing institutions = 50429

Number of institutions covered during 01.04.13 to 31.12.13 =50429(100%)

ii) UPPER PRIMARY


Number of institutions covered during 01.04.13 to 31.12.13 = 10704 (100%)

ii) PRIMARY WITH UPPER PRIMARY


Number of institutions covered during 01.04.13 to 31.12.13 = 24156 (100%)

The information reveals that all the eligible institutions in the State have been covered

under MDMS.

2.2 Coverage of Children

2.2.1 Coverage against enrolment :

a) Primary - Coverage in terms of No. of children. Difference between Enrolment

vs Average No. of Children Availed MDM (Achievement) (Refer Table 2.3 of the

Analysis Sheet).

Total Enrolment as on 30.09.2013 = 4394056

Average number of children availed MDM during

01.04.13 to 31.12.13 = 3185049 (72%)

b) Upper Primary : Coverage in terms of No. of children. Difference between

Enrolment vs Average No. of Children Availed MDM (Achievement) – UPPER

PRIMARY (Refer Table 2.3.2 of the Analysis Sheet).

Total Enrolment as on 30.09.2013 = 2376767


01.04.13 to 31.12.13 = 1466882 (62%)

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2.2.2 Coverage against PAB-MDM approval :

a) Primary : Coverage in terms of No. of children. Difference between PAB

Approval

(Target) vs Average No. of Children Availing MDM (Achievement)

(Refer Table 2.2.3 of the Analysis Sheet).

The number of children approved by MDM PAB for 2013-14 = 3750657

(including NCLP)

Average number of children availed MDM

during 01.04.13 to 31.12.13 = 3185049 (85%)

b) Upper Primary: Coverage in terms of No. of children. Difference between

PAB Approval

(Target) Vs Average No. of Children Availing MDM(Achievement)

(Refer Table 2.2.4 of the Analysis Sheet).

The number of children approved by MDM PAB for 2013-14 = 1800000


01.04.13 to 31.12.13 = 1466882 (81%)

2.2.3 No. of Meals: Difference between No. of meal to be served (Target) Vs. No. of

meals served (Achievement)- PY+U PY (Refer Table 2.3 of the Analysis Sheet).

The number of meals to be served during 01.04.13 to 31.12.13 = 910307092

The number of meals served during 01.04.13 to 31.12.13 = 762916645 (84%)

2.3 FOODGRAINS (PRIMARY + UPPER PRIMARY)

2.3.1 Level of Opening balance as on 01.04.13: (Refer Table 3.2.1 of the Analysis

Sheet).

District- wise analysis shows that the State had 1067.57 MTs i.e. 1% opening stock

of food grains as on 01.04.13 opening balance. The analysis shows that in 10 districts

had NIL opening Balance and rest of the districts had OB between 1% to 2%.

2.3.2 Level of unspent balance as on 31.12.13: (Refer Table 3.2.2 of the Analysis Sheet).

An analysis of the district wise closing balance indicates that the State had 4162.01

MTs of food grains as on 31.12.13, which is 3% of the allocation and all districts had

positive balance of food grains ranging from 1% to 9%.

2.3.3 Availability of Food grains: (01.04.13 to 31.12.13) (Refer Table 3.5 of the Analysis

Sheet).

An analysis of the district wise availability of food grains as on 31.12.13 shows that

the State had availability 90217.98 i.e 60% of allocated quantity of food grains. The

districts wise analysis shows that district Jaiselmer (45%), Pratapgarh (49%) had

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food grain availability against the State level availability of 60% whereas in all other

districts the availability was more than 50% and Karauli had (106%) of foodgrains

availability . The State needs to look into the matter.

2.3.4 Utilization of food grains: (Refer Table 3.2.6 of the Analysis Sheet).

Primary and Upper Primary: (01.04.13 to 31.12.13)

Considering that three-fourths of the year was over by 31.12.2013, the State should

have utilized at least 75 % of the food grains allocation. The State has utilized about

86055.97 MTs i.e (58%) of food grains as on 31.12.2013 which is very less than the

expected consumption. The analysis indicates that low utilization of food grains was

found in the district of Jaiselmer (42%) and Pratapgarh (45%) and in 20 districts

utilization was ranging from 50% to 59% except in 11 districts where utilization was

more than 60% that is more than the State level.

2.3.5 Payment of cost of foodgrains to FCI: (Refer Table 3.2.7 of the Analysis Sheet).

An analysis of the payment of Cost of food grains during 2013-14 shows that State

have paid bills of Rs. 5348.96 lakhs against the bills raised of Rs. 5348.66 Lakh ie.

(100%) submitted by FCI.

As per FCI’s Statement Outstanding position against issue of foodgrains under MDM

Scheme upto 31.12.2013 is Rs. 1885.53 (61%) Lakh.

2.4 COOKING COST (PRIMARY + UPPER PRIMARY)

2.4.1 Level of Opening balance as on 01.04.13: (Refer Table 4.3.1 of the Analysis Sheet).

Cooking cost allocation for the year 2013-14 was Rs. 49240.57 Lakhs .The district

wise analysis of opening balance of cooking cost as on 1.04.13 shows that the State

had Rs. 6210.30 lakhs i.e. (13% ) of the allocation. The districts wise status shows

that 19 districts had adequate positive opening balance at the beginning of the year

except Chittorgarh which had Zero Opening Balance. In 13 districts availability of OB

ranged from 2% to 9%.

2.4.2 Level of Unspent balance as on 31.12.13 : (Refer Table 4.3.2 of the Analysis

Sheet).

State has allocation of Rs. 49240.57 Lakh for the year 2013-14. The unspent balance

at the end of the 3rd

quarter of 2013-14 is Rs. 9706.11 lakh which is 20% of the total

allocation. It is relevant to mention that Government of India has allocated 100%

grant during the year 2013-14. The district wise analysis of unspent balance of

cooking cost as on 31.12.13 shows that in 32 districts substantial unspent balance was

available ranging from 8% to 36%. In 1 District Sirohi 65% unspent Balance of food

grains were available.

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2.4.3 Utilization of Cooking cost (Refer Table 4.3.6 of the Analysis Sheet).

Primary and Upper Primary: (01.04.13 to 31.12.13)

An analysis of the utilization of cooking cost during 2013-14 shows that State has

utilized 29474.86 lakhs i.e. 60% against the allocation of Rs. 49240.57 Lakh. In 15

districts less than 60% cooking cost was utilized. In 18 District 60% and above

utilization of cooking cost was observed. while analyzing district wise mismatch of

utilization of cooking cost and Utilization of food grains a mismatch of 2 percent was

noticed.

2.5 Reconciliation of utilization and performance during 2013-14 (1.4.13 to 31.12.13)

2.5.1 Mismatch in utilization of Food grains vis-à-vis cooking cost: (Refer Table – 5.1

of Fact Sheet)

Sr.

No.

District % utilisation

of foodgrains

% utilisation of

Cooking cost

Mis-match

in % points

1 2 3 4 5

1. Karauli 97% 54% -43

2 Pratapgarh 45% 68% 23

3 Jaiselmer 42% 65% 23

4 Bundi 79% 58% -21

5 Pali 79% 65% -14

6 Sikar 77% 64% -13

7 Jaipur 50% 62% 12

2.6 Cook-Cum-Helper (PRIMARY + UPPER PRIMARY): (Refer Table 6.1 of the

Analysis Sheet).

2.6.1 Availability of funds for honorarium to Cook-Cum-Helpers: (01.04.13 to

31.12.13):

The district wise analysis of availability of funds for Honorarium to Cook-Cum-

Helpers as on 31.12.13 was Rs.11178.14 Lakhs. Analysis indicates that all the

districts have considerable funds.

2.6.2 Utilization of honorarium to cook cum helpers (Refer Table 6.2 of the Fact Sheet).

An analysis of the utilization of funds for honorarium to Cook-Cum-Helpers during

2013-14 shows that State have utilized Rs. 9346.20 lakhs i.e. 73% funds against the

allocation of Rs. 12718.30 lakhs.

2.7 Utilization of MME (Reference Table – 7.3 Fact sheet)

Allocation for MME fund for financial year 2013-14 was Rs. 985.65 Lakhs. The State

Government has incurred expenditure of Rs. 668.91 lakhs i.e. 68 % by end of the 3

quarters.

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2.8 Utilization of Transportation Assistance (Reference Table – 8.3 of Fact sheet)

The Central Assistance towards transport cost is Rs. 1118.74 Lakhs for financial year

2013-14. The State Government has shown expenditure of Rs. 595.15 lakhs (53%) by

end of the 3 quarters.

2.9 Construction of Kitchen-cum-stores (Reference Table -9.3 of Fact sheet)

Central assistance of Rs. 47135.15 Lakhs has been released for construction of

Kitchen-cum-Stores for 77298 schools during 2006 -07 to 2009-10.

Out of 77298 Kitchen-cum-Stores sanctioned till December 2013-14, 44539 (58%)

Kitchen sheds has been constructed and 5622 (7%) kitchen-cum-stores are in progress.

The State Government has not started any construction work for kitchen-cum-stores in

27137 (35%) schools. The State needs to complete the remaining Kitchen-cum-store in

a time bound manner.

2.10 Procurement of Kitchen devices (Reference Table-9.6 of Fact sheet)

Central assistance of Rs. 5162.63 lakh has been released to Government of Rajasthan

towards procurement of kitchen devices for 103253 schools during 2006-07 to 2013-14

which includes replacement also. The analysis of the data indicates that the State has

procured 91633 Kitchen devices (89%) for all the schools so far which is sanctioned.

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3. Data Entry Status on the MIS Web Portal:

Ministry of HRD, MDM Division has developed web based Monitoring System i.e.

Web based MIS in Collaboration with NIC and same has been successfully launched

in which most of the States /UTs have completed Annual Data Entry for the year 2013-

14.

3.1 Annual Data Entry: At the State level 100% Annual Data entry has been done.

S. No. District Total Schools Completed(Saved) Pending % Completed

1 AJMER 2357 2357 0 100%

2 ALWAR 3636 3636 0 100%

3 BANSWARA 3140 3140 0 100%

4 BARAN 1558 1558 0 100%

5 BARMER 5489 5489 0 100%

6 BHARATPUR 2443 2443 0 100%

7 BHILWARA 3624 3623 1 100%

8 BIKANER 2413 2413 0 100%

9 BUNDI 1624 1624 0 100%

10 CHITTAURGARH 2253 2252 1 100%

11 CHURU 1960 1960 0 100%

12 DAUSA 1922 1922 0 100%

13 DHAULPUR 1451 1451 0 100%

14 DUNGARPUR 2543 2543 0 100%

15 GANGANAGAR 2429 2429 0 100%

16 HANUMANGARH 1439 1439 0 100%

17 JAIPUR 4847 4847 0 100%

18 JAISALMER 1591 1591 0 100%

19 JALOR 2310 2310 0 100%

20 JHALAWAR 1952 1952 0 100%

21 JHUNJHUNUN 2351 2351 0 100%

22 JODHPUR 4136 4136 0 100%

23 KARAULI 1897 1897 0 100%

24 KOTA 1437 1437 0 100%

25 NAGAUR 3938 3938 0 100%

26 PALI 2316 2316 0 100%

27 PRATAPGARH (RAJ.) 1566 1566 0 100%

28 RAJSAMAND 1975 1974 1 100%

29 SAWAI MADHOPUR 1563 1563 0 100%

30 SIKAR 2924 2924 0 100%

31 SIROHI 1086 1086 0 100%

32 TONK 2085 2085 0 100%

33 UDAIPUR 4500 4500 0 100%

Total 82755 82752 3 100%

Annual Data Entry Status for Rajasthan

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3.2 Monthly data entry

Average Data Entry (From April - to - Dec. 2014) =99.778%

Monthly Data Entry into the portal is an area of concern. At the State level the

average monthly data entry for all the district from the month of April 2013 to

December 2013 is 99.7% only. It is to be noted that 100% data entry for all the

months from April to December 2013 was required and after this the State had to

submit the AWP&B 2014-15 through the MIS web portal. The State has completed

the requisite entries and has submitted AWP&B plan 2014-15 through MIS-MDM

web portal. The District wise Monthly Data Entry Status is given below : --

S. No. District Total Schools Freeze Schools % April % May % June % July % Aug. % Sep. % Oct. % Nov. % Dec.

1 AJMER 2357 2357 100% 100% 100% 99% 99% 99% 99% 99% 99%

2 ALWAR 3636 3636 100% 100% 100% 100% 100% 100% 100% 100% 99%

3 BANSWARA 3140 3140 100% 100% 100% 100% 100% 100% 100% 99% 99%

4 BARAN 1558 1558 100% 100% 100% 100% 100% 100% 100% 100% 99%

5 BARMER 5489 5489 100% 100% 100% 100% 100% 100% 100% 100% 100%

6 BHARATPUR 2443 2443 100% 100% 100% 100% 99% 99% 99% 99% 99%

7 BHILWARA 3624 3623 100% 100% 100% 100% 100% 100% 100% 100% 100%

8 BIKANER 2413 2413 100% 100% 100% 100% 99% 99% 99% 96% 95%

9 BUNDI 1624 1624 100% 100% 100% 100% 100% 100% 100% 100% 100%

10 CHITTAURGARH 2253 2252 100% 100% 100% 100% 100% 100% 100% 100% 99%

11 CHURU 1960 1960 100% 100% 100% 100% 99% 99% 99% 99% 99%

12 DAUSA 1922 1922 100% 100% 100% 100% 100% 100% 100% 100% 100%

13 DHAULPUR 1451 1451 100% 100% 100% 100% 100% 100% 100% 100% 100%

14 DUNGARPUR 2543 2543 100% 100% 100% 100% 100% 100% 100% 100% 100%

15 GANGANAGAR 2429 2429 100% 100% 100% 100% 100% 100% 100% 100% 100%

16 HANUMANGARH 1439 1439 100% 100% 100% 100% 100% 100% 100% 99% 99%

17 JAIPUR 4847 4847 100% 100% 100% 100% 99% 99% 99% 99% 98%

18 JAISALMER 1591 1591 100% 100% 100% 100% 100% 100% 100% 100% 100%

19 JALOR 2310 2310 100% 100% 100% 100% 100% 100% 100% 100% 99%

20 JHALAWAR 1952 1952 100% 100% 100% 100% 100% 100% 100% 100% 99%

21 JHUNJHUNUN 2351 2351 100% 100% 100% 100% 100% 100% 100% 100% 100%

22 JODHPUR 4136 4136 100% 100% 100% 100% 100% 100% 100% 100% 100%

23 KARAULI 1897 1897 99% 99% 99% 99% 99% 99% 99% 98% 98%

24 KOTA 1437 1437 100% 100% 100% 100% 100% 100% 100% 100% 100%

25 NAGAUR 3938 3938 100% 99% 99% 98% 98% 98% 98% 98% 97%

26 PALI 2316 2316 100% 100% 100% 100% 100% 100% 100% 100% 99%

27 PRATAPGARH (RAJ.) 1566 1566 100% 100% 100% 100% 100% 100% 100% 100% 100%

28 RAJSAMAND 1975 1974 100% 100% 100% 100% 100% 100% 100% 100% 100%

29 SAWAI MADHOPUR 1563 1563 100% 100% 100% 100% 100% 100% 100% 100% 100%

30 SIKAR 2924 2924 100% 100% 100% 100% 100% 100% 100% 100% 100%

31 SIROHI 1086 1086 100% 100% 100% 100% 100% 100% 100% 100% 100%

32 TONK 2085 2085 100% 100% 100% 100% 100% 100% 100% 100% 99%

33 UDAIPUR 4500 4500 99% 99% 99% 99% 99% 99% 99% 99% 98%

Total 82755 82752 100% 100% 100% 100% 100% 100% 100% 99% 99%

Monthly Data Entry Status for Rajasthan

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3.3 Mismatch in Data from MIS and AWP&B

An analysis of the AWP&B 2014-15 Plan and the data entries in the web portal has

revealed the above mentioned concerns. There is a huge variation of data component wise

as mentioned above. Ideally there should be no mismatch. The mismatch is also of the fact

that 100% annual and monthly entries have not been done upto December 2013. The

State/UTs were oriented through training to enter correct data at the time of

entering data in the portal

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4. Release of funds:

The below mentioned process indicates that funds flow through a circuitous route

from State Finance Department to the implementing agency. For all kind of

assistance (Cooking Conversion Cost, Construction of Kitchen, Provisioning of

Cooking Devices, MME and Transportation Subsidy).Funds are released by the

Ministry of Human Resource Development (MHRD) to the State.

i) Fund released by GOI first arrives in the State exchequer in form of central

release.

ii) After receiving the allocation, MDM Department confirms the receipt of funds

through the Govt. website.

iii) After confirmation of fund receipt, concurrence of Planning Department and

Finance (Expenditure) Department is taken for releasing the funds to Districts.

iv) Subsequent to the concurrence of Planning & Finance Department, funds-

release-sanctions are issued by MDM Department. The funds are allocated to

the districts in proportion to the enrollments.

v) On the basis of this funds-release sanction the Finance (Budget) Department

issues financial sanctions for Budget Transfer to all the Treasury Officers.

vi) On production of MDM funds-release-sanction and budget transfer letter

issued by Finance (Budget) Department the District Treasury Officers transfer

the funds in respective P.D.A/c of the Zila Parishad.

vii) Zila Parishad further releases the funds from its P.D.Accounts to the BEEO

(Block Elementary Education Officers) on the basis of enrollment of children

in schools.

viii) The BEEOs further release funds to respective SMCs(School Management

Committees)/ NGOs/ SHGs in their bank accounts.

The share of State-Plan is added accordingly to respective heads of expenditures

(cooking cost, honorarium to cook-cum-helpers) and state government (finance

department) issues the financial sanction accordingly.

16

Rs. in lakh

Component wise Releases

(Central Share including NCLP

children)

Adhoc Balance of

Ist

Instalment

2nd

Instalment

Total

(GOI)

State

Showing

Releases in

AWP&B

2014-15

Dates 19.04.2013 9.7.2013 08.11.2013

1 Cost of Food grains 1765.75 -92.34 2832.13 4505.54 4597.88

2 Cooking Cost 9148.85 6175.16 12799.81 28123.82 27927.98

3 Honorarium to Cooks-cum-

Helpers 2707.75 1413.34 3815.49 7936.58

7897.38

4 Transportation Assistance 276.82 -152.64 444.29 568.47 721.11

5 Management Monitoring

& Evaluation (MME) 250.18 338.69 393.88 982.75

972.81

Total 42117.16 42117.16

6 LPG 2207.51 2207.51

7 Total recurring with LPG 44324.67 44324.67

8 Kitchen-cum-stores 0 0

9 Kitchen Devices 581.00 581.00

Total Non recurring 581.00 581.00

Total Recurring and Non Recurring 44905.67 44905.67

The State Government of Rajasthan has not shown component wise releases in

AWP&B Plan 2014-15 as released by GOI in three installments. (Adhoc + Balance of

Ist Instalment + 2nd Instalment) but the total outlay of releases match with GOI

releases.

The funds received from the Govt. of India are deposited in the consolidated funds of

the state government. For the FY 2013-14 Central Assistance both recurring and non

recurring is Rs. 44905.67 lakhs, have been released by the Government of India to the

Government of Rajasthan.

5. Management Structure

Existing Management Structure for implementation of the Mid Day Meal Scheme at State,

District, Block and School level is as follows :

Management and implementation of the mid-day-meal-scheme (MDMS) in the state

of Rajasthan has two strata. The upper strata is at the state level involves the ministry

of Panchayati Raj and the Directorate of mid-day-meal-scheme (MDMS).The lower

strata includes the district administration al Zila Parishad (ZP), block level at Block

Elementary Education Officer(BEEO). The preparation and serving of the mid-day-

meal (MDM to the students is ensured by three cooking agencies namely the school

management committees(SMCs), central kitchens, and the women based self –help-

groups(SHGs)-Annapurna Mahila Sahkari Samities (AMSS).

17

- - -

[State Level]

(Chief Executive Officer)

[District Level]

18

The State has mentioned about the Availability of dedicated staff for MDM at various

levels.

From The AT-26 of AWP&B 2014-15 it is informed 14 as Regular and 296 on contract

basis are proposed to be engaged for MDMS. The State has proposed to appoint people at

State , Districts and for each block. The vacancy against the sanctioned regular posts and

contractual staff are affecting the implementation of the scheme.

6. Community involvement

Active Gram Panchayats, School Monitoring Committees and Parents Teachers

Associations can play a very useful role in ensuring that mid day meals are provided in a

fair and efficient manner. Community participation can help in many ways. Community

members can formally monitor and report any irregularity to Gram Panchayat.

7. Capacity Building

Time to time training programmes have been held for District level officers, data Entry

operators, Centralized Kitchen Managers and Nodal officers for Kitchen shed construction

involved in MDM Programme. State Education Department has been requested to

incorporate Mid Day Meal Agenda as a part of Teachers Training.

NGOs running centralized kitchen have been requested to impart training to persons of

nearby area who are directly involved in implementation of MDM Programme.

Trainings for the cook-cum-helpers (CCHs) is undergoing in current year . The trainings

include health, hygiene, cooking, safety, and other related aspects. In the first phase the

master trainers are under preparation with the support of Akshya patra Foundation,

IIHMR, and ITDC. Once the master trainers would be created as a bank of trainers the

entire lot of CCHs (124616) in the state would be trained during the summer vacations.

The expenditure on such trainings on mass level would be nearly Rs.2.00 crores which

would be requested to the GOI for support.

State levelDistrict

LevelBlock Level Total State level

District

LevelBlock Level Total

1 2 3 4 5 6 7 8 9 10

I Regular Employee

1 Commissiner 1 0 0 1 0 0 0 0

2 Dy. Commissioner 3 0 0 3 0 0 0 0

3 Other Officer 0 0 0 0 2 33 249 284

4 Acoounts/Clerks 2 0 0 2 7 33 249 289

5 Other Assistance 0 0 0 0 10 33 249 292

II Contractual/Part time employee

1 Sr.Consultant/Consultant 0 0 0 0 3 0 0 0

2 CEO 0 0 0 0 0 0 0 0

3 DEO 0 0 0 0 0 0 0 0

4 BEEO 0 0 0 0 0 0 0 0

5 Other Officer 0 0 0 0 0 0 0 0

6 Acoounts/Clerks 3 0 0 3 3 33 249 285

7 Computer Operator 5 0 249 254 5 33 249 287

8 Other Assistance 14 0 0 14 14 33 249 296

Sl. Designation

Working under MDMS Proposed to be engaged for the year 2013-14

19

MIS has been developed for compiling all relevant reports under the programme and is

intended to be used as a single point of collecting information. In order to increase the

effectiveness of the software, time to time training about feeding and using the software is

provided to Mid-Day-Meal-In charges and computer operator of each district vide training

programmes organized at the State Level. Further, this training is carried forward and

provided to the Block level officers by the district officers

8. Grievance Redressal Mechanism

The state of Rajasthan has completely complied with requirement of establishment of an

effective “Grievance Redressal System”. The irregularities, shortcomings and complaints

are always addressed to whenever reported and communicated.

i) Complaints published in newspaper or aired through Electronic Media

Copies of complaint (fax) are sent to the concerned CEO, Zila Parishad of the district

who is the district nodal officer for MDM and reply sought within immediately.

Factual report are obtained by the Government with no delay and actions taken

immediately.

ii) Complaints Received Through Chief Minister’s Office and/or other Offices :

If the matter is of concern and serious nature and demands immediate action then a

factual response is sought from the district/block level at once. The Secretary to the

Government for this department conducts reviews the matter and ensures compliance

of such grievances.

iii) Complaints by an individual in person or by Post:-

Complaints received from an individual taken up on same day. A copy of the

enquiry/factual report sent to him compulsorily as soon as it is received by the

Government.

9. Food Testing

Complying to the specific directives placed by the Government of India (GOI) the

food-testing-system needs to be established in the state in order to ensure optimum

quality of food and nutrition. The state is up taking sincere steps in this direction.

Directions have also been issued to all the districts to ensure a system of food testing

by teachers before serving to the students on daily basis. Rajasthan currently does not

have any food-testing laboratory that is capable of testing the mid-day-meal across the

state. However, efforts have been made to involve the home-science departments of

the universities and a few colleges having such a department to support the food-

testing pilots up to a limited extent. The state foresees coverage of entire state schools

by means of food-testing intermittently by specified agencies in near future.

20

10. District Vigilance & Monitoring Committee held under the chairmanship of

senior most MP of the District to monitor the scheme.

In all the districts of Rajasthan, the District Level Monitoring Committee (DLMCs)

have already been constituted and are working effectively which also involves local

MPs and MLAs.

However, complying with the specific directives of the Government of India (GOI),

the Mid-Day-Meal-Directorate has already formally requested the Education

Department of the Government of Rajasthan (GOR) to constitute the District

Vigilance & Monitoring Committee Meeting(s) (DVMCs) under the chairmanship of

the senior most member of parliament (MP) as it is the nodal department for

constituting such a committee.

11. Contingency Plan

A contingency plan for each district is under preparation currently. Subsequent to this,

a state level contingency plan would also be prepared in order to avoid any untoward

incidence. All the districts have already been instructed to comply with the

submission of a contingency plan with proper maintenance and resource

preparedness.

12. Findings from Joint Review Mission.

1. Delay in payment of cooking cost to the schools.

2. Delay in payment of Honorarium to Cook cum helpers.

3. The weekly menu of Mid-day Meal does not comply with the national

provisions of food grains and pulses.

4. Variation in quality of the food grain stored in FCI Godown, godown of

Transport agency and storage of Annapurna Samiti.

5. Akhaya Patra and Annapurana Mahila Sahakari Samiti are not functioning as

per MoU.

6. Convergence with Schools health program needs to be improved.

7. Raw food grains and vegetables items are invariably not weighed.

8. Record of raw food items given to cooks is not properly maintained.

9. Variation in raw weights of food items reported by the teacher (MDM in

charge) and by cooks with former reporting higher amounts based on

provision norms.

10. Records are not maintained for number of children present and actual MDM

availed in the some of the visited schools.

21

11. Cooking and washing area was found to be swampy and unhygienic in some of

the visited schools.

12. Non display of MDM Logo and entitlement of the children for public

awareness in most of the visited schools.

13. No water testing conducted at the school level.

14. Poor health condition of cook-cum-helpers.

15. Record maintenance at school needs more attention.

13. Major areas of concern based on the Report of the Monitoring Institutions

submitted by

1. Shiv Charan Mathur Social Policy Research Institute, Jaipur

2. Centre For Development Communication And Studies (CDEC) .

Period of Monitoring: 1st April 2013 to 30th Sept., 2013.

(Districts Covered Bikaner, Jaisalmer & Jodhpur Churu, Jhunjhunu and Nagaur)

The budget for food preparation (cooking cost) is not made available in

advance in 68% visited schools.

The budget for remuneration of cooks and helpers is not made available in

advance in 30% visited schools.

The average delay in receiving the funds at school level is about 3 months.

Nandi Foundation centralized kitchens do not adhere to the prescribed menu,

and cook food using their own discretion in Bikaner.

None of the centralized kitchen provides helpers to serve the food to the

children in the schools (Nandi Foundation in Bikaner, Adamya Chetna in

Akshaya Patra in Jodhpur.

The cooked food of Nandi Foundation in Bikaner is below the expected

standard. Chapattis are hard and at times half-cooked and the taste of food is

poor.

The overall quality of food provided by visited 3 centralized kitchens is poor

as compared with the food prepared at school level.


school.

Medical check up of cooks been done only in 29.7% schools, while it should

be compulsory every year.

The food cooked at school level is comparatively better in quality than served

by centralized kitchens.

MDM supplied by ASS/Pvt. Kitchen need to improve both quantity as well as

quality.

Ina adequate cooking utensils.

MDM logo has been displaced at appropriate place on the wall only in 2%

schools.

22


In churu availability of the first aid medical kit was not reported in 27%., in

29% in Jhunjhunu, and 63% in Nagaur

In Churu Potable water for drinking purpose was not available in 12 sample

schools (32%) .

In Jhunjhunu Date of receipt of food grains and its quantity was not displayed

in any of the 38 sample schools (100%)

In Naguar Only 02 sample schools (6%) received cooking cost in advance,

whereas 33 schools (94%) did not receive cooking cost in advance. The

duration of delay in all the 33 sample schools was more than 30 days.

In Nagaur 24 schools (69%) remuneration was not paid to cooks/helpers

regularly.

--oOo--

23

Part-C : Recommendations of Appraisal Team for 2014-15

No Items ’ p FY 2014-15 Recommendation by

Appraisal Team

for 2014-15

1 No. of Children & Institutions

1.1 Primary No. of

institutions

No. of

Children

No. of

institutions

No. of

Children

1.1.1 Govt. + LB schools 47895 3062088 47895 3062088

1.1.2 Govt. Aided 106 5699 106 5699

1.1.3 EGS/ AIE Centres 625 22779 625 22779

1.1.4 Madarsas/ Maqtab 01712 92232 01712 92232

1.1.5 Monastic 0 0 0 0

1.1.6 Sanskrit 0 0 0 0

1.1.7 NCLP 91

2251 91 2251

TOTAL (1.1) 50429 3185049 50429 3185049

1.2 Upper Primary

1.2.1 Govt. + LB schools 34632 1450989 34632 1450989

1.2.2 Govt. Aided 5 252 5 252

1.2.3 EGS/ AIE Centres 12 501 12 501

1.2.4 Madarsas/ Maqtab 195 15140 195 15140

1.2.5 Monastic 0 0 0 0

1.2.6 Sanskrit 0 0 0 0

1.2.7 NCLP 0 0 0 0

TOTAL (1.2) 34844 1466882 34844 1466882

1.3 Drought 0 0 0 0

1.3.1 Primary 0 0 0 0

1.3.2 Upper Primary 0 0 0 0

Total (1.3)

GRAND TOTAL

(1.1+1.2+1.3)

85273 4651931 85273 4651931

2 No. of Working days

2.1 Primary 231 231

2.2 Upper Primary 231 231

2.3 NCLP 312 312

24

2.4 Drought Py. 0 0

U. Py. 0 0

3 No. of Cook-cum Helpers*

3.1 Primary 136009 136009

3.2 Upper Primary

Total CCH 136009 136009

4 Kitchen cum Stores NIL NIL

5 Kitchen

Devices

New Schools

/Additional

8104 8104

Replacement

2008-09

Not eligible Not eligible

Total NIL NIL

*No. approved by PAB-MDM 2013-14

25

State : Rajasthan

QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2014-15

(as per existing norms)

A. Food grains

Sl. No. Stage No. of

Children

No. of

Working

days

Quantity in MTs.

1 Primary

(@ 100 gms per child per school day) 3182798 231

Wheat(70%)= 51465.84

Rice(30%) = 22056.79

Total = 73522.62

2 Up. Primary

( @150 gms per child per school day) 1466882 231

Wheat(70%) = 35579.22

Rice(30%) = 15248.24

Total = 50827.46

3 NCLP

( @150 gms per child per school day) 2251 312

Wheat(70%) = 73.75

Rice(30%) = 31.61

Total = 105.36

4 Drought 0 0 0

4.1 Primary 0 0 0

4.2 Upper Primary 0 0 0

TOTAL 4651931 124455.44

B. Cost of Foodgrains, Cooking cost, Transport Assistance, Hon. to cook-cum-helpers

and Management Monitoring and Evaluation (MME)

Sl. No. Component/norm

Amount

admissible

(Rs. in lakhs)

1 2 3

Primary

1

Cost of Foodgrains @Rs. 5650/- per MTfor Rice and @Rs. 4150/-

per for Wheat

Wheat :Rs.4150X51465.84MTs+Rice

Rs.5650X 22056.79 MTs

3382.04

26

2 Unit cooking cost Rs.3.34 per day / per child for 3182798 for 231 days

2.1 Central share - Cooking cost @ Rs. 2.51 per child/day

(3182798 X 231 days x Rs. 2.51) 18454.18

2.2 State Share - Cooking cost @ Rs.0 .83 per child/day

(3182798 X 231 days x Rs 0.83) 6102.38

3 Transportation Cost @ Rs. 750.00 MT

551.42 (3182798 X 231 days x 0.0001 MT x Rs. 750 )

4 Honorarium for cook cum Helper

4.1

Central Share - Payment for Honorarium to 136009 Cooks-cum-

helpers @ Rs. 750/- per month per cook-cum-helper (PY+ U PY)

(for 10 months)

10200.68

4.2

State Share - Payment for Honorarium to 136009Cooks-cum-

helpers @ Rs. 250/- per month per cook-cum-helper (PY+ U PY)

(for 10 months)

3400.23

5

Management Monitoring and Evaluation (MME) @ 1.8% of the

i) cost of food grains

ii) Cooking cost

iii) Cost of transportation and

iv) Honorarium to cook – cum-helpers

586.59

TOTAL - {1+2.1 +3+4.1+5} 33174.90

Upper Primary

6


per for Wheat

Rs.4150X 35579.22 MTs+Rice:Rs.5650X15248.24 MTs

2338.06


7.1 Central Share - Cooking cost @ Rs. 3.75 per child/day

(1466882 x 231 days x Rs. 3.75) 12706.87

7.2 State Share - Cooking cost @ Rs. 1.25 per child/day

(1466882 x 231 days x Rs. 1.25) 4235.62

8 Cost transportation @ Rs. 750.00 MT

381.21 (1466882 x 231 days x 0.00015 x Rs.750)

9 Honorarium to cook cum Helper(Quantification for CCH done in Primary)

10


i) cost of food grains

ii) Cooking cost

277.67

27

iii) Cost of transportation and

iv) Honorarium to cook – cum-helpers

TOTAL – {6+7.1+8+10} 15703.80

NCLP

11


per for Wheat

Rs.4150X 73.75 MTs+Rice:Rs.5650X31.61 MTs

4.85


12.1 Central Share - Cooking cost @ Rs. 3.75 per child/day (2251 x

312 days x Rs. 3.75) 26.34

12.2 State Share - Cooking cost @ Rs. 1.25 per child/day

(2251 x 312 days x Rs. 1.25) 8.78

13 Cost transportation @ Rs. 750.00 MT

0.79 (2251 x 312 days x 0.00015 x Rs.750)

14


v) cost of food grains

vi) Cooking cost

vii) Cost of transportation and

viii)Honorarium to cook – cum-helpers

0.58

TOTAL – {11+12.1+13+14} 32.55

Grand Total (Primary + Upper Primary+ NCLP) 48911.26

C. Drought : NIL

D. Non-recurring : Rs. Lakh

1 Non –Recurring Central Assistance Rs in Lakh

1.1 Kitchen cum Store schools Nil

1.2 Kitchen Devices new (8104 ) X Rs.5000 405.2

1.2.1 Kitchen Devices for replacement Nil

Total Non Recurring 405.2

Grand Total for recurring and non-recurring central

assistance

49316.46

28

E. Total Requirement of Funds for 2014-15

(Rs. In lakh)

Component As per existing norms

Centre Minimum

mandatory State

share

Recurring Normal 48911.26 13747.00

Drought 0 0

Non- recurring 405.2 0

Total 49316.46 13747.00

govt. of india ministry of human resource development...

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