Mecklenburg CountyGovernment Facilities

CCBACCapital Standards

FY 2014

BSSA-Asset and Facility Management

BSSA-Asset and Facility ManagementOrganizational Model

Security ServicesFacility Security

(staff, visitors, property)Access ControlCash Transport

Design & ConstructionProject ManagementFacilities Master Planning

Capital Projects ManagementSpace Management/Utilization

Furniture ManagementMove Management

Real Estate Management

Land PlanningLand Acquisition/DispositionFacility Lease ManagementRetail Lease Management

EasementsLand Inventory

Facilities Maintenance & Operations

Facilities MaintenanceEnergy Management

Capital Reserve Project Mgmt.

Surplus Property Disposal

BSSA-AFM Leadership

Team

3

BSSA-AFM Customers

County Departments• Social Services

• Health

• Area Mental Health (MeckLINK & PSO)

• Community Support Services

• Finance

• BSSA- IT, HR & PI

• Register of Deeds

• County Manager’s Office / OMB /Commissioners

• Child Support Enforcement

• Tax Department

• Land Use & Environmental Services

• Medical Examiner’s Office

• Park and Recreation

• Sheriff’s Office

Local Government Entities• Charlotte-Mecklenburg Library

• MEDIC

State Agencies• Court & Court Support Agencies:

• Judges

• Trial Court Administrator

• Clerk of Court

• District Attorney Office,

• Public Defender

• Community Corrections,

• Guardian Ad Litem,

• Victim Assistance

Non –Profits & Partners• Second Harvest Food Bank

• Crisis Assistance

Industry Indicators

Government Facilities

• # Personnel needed for operations and associated support space defines the total amount of space need

• Industry indicators or workload drivers vary based on the operations of each department

• Forecasting Models for #Personnel:• Historic staff growth• Ratio of #staff to County population• Ratio of #dept staff to total County staff• Workload drivers: Caseload / clients served• Departmental projections

Table - 35Department of Social Services

Mecklenburg County, NC

Staffing 2001 2002 2003 2004 2005 2006 2007 2008DSS Historic Staff 1,182 1,181 1,170 1,184 1,195 1,194 1,205 1,188Historic County Population 716,861 733,943 751,902 770,369 798,679 831,237 863,147 902,803 DSS Staff/10,000 County Population 16.49 16.09 15.56 15.37 14.96 14.36 13.96 13.16 DSS Cases & Clients Seen 77,550 85,594 97,719 107,515 115,473 118,891 127,188 137,817DSS Staff/100 Cases/Clients Seen 1.52 1.38 1.20 1.10 1.03 1.00 0.95 0.86

Forecast Period # Change % Change 2001-20082001-2008 Number Per Year Number Per Year Average

Historic Staff 6.00 0.86 0.5% 0.1% 1,187.38 DSS Staff/10,000 County Population (3.33) (0.48) -20.2% -2.9% 14.99 DSS Staff/100 Cases/Clients Seen (0.66) (0.09) -43.4% -6.2% 1.13

Projection 2010 2015 2020 2025County Population 943,079 1,067,396 1,195,883 1,328,298DSS Cases & Clients Seen 155,037 198,087 241,137 284,187

Forecast Models 2010 2015 2020 2025 (1) Actual Number Increase = .86/year 1,190 1,194 1,198 1,203

(2) Percentage Increase = .1%/year 1,190 1,194 1,198 1,203

(3) Ratio to 10,000 County Population(A) Average Ratio = 14.99 1,414 1,600 1,793 1,992 (B) High Ratio = 16.49 1,555 1,760 1,972 2,190

(4) Ratio to Cases & Clients Seen(A) Average Ratio = 1.13 1,754 2,241 2,728 3,215(B) 2008 Ratio = .86 1,336 1,708 2,079 2,450

(5) Department Projection 1,398 1,555 1,685 1,874

RECOMMENDED FORECAST:Average Models 3a & 5 1,406 1,578 1,739 1,933

Note: Cases/clients includes: Medicaid; Food Stamps; APS clients; YFS Investigation; YFS Family Intervention; and YFS Pemanency Planning.Source: Chinn Planning, Inc. 2/22/2009

Space Standards

Mecklenburg County - Real Estate Service Department Personnel - Space Program

Department: LUESA Reviewed by: Bruce Gledhill

Division: Solid Waste Date: Oct. 06

Date: Oct-06

Personnel Area Staff Net Area Required RemarksDescription SqFt 2006 2020 2020AdministrationDivision Director 160 1 1 160Admin Support 48 1 1 48Waste ReductionEnvironmental Manager 140 1 1 140Sr. Environ. Specialists 64 7 7 448Solid Waste Services/EngineeringSr. Project Manager 140 1 1 140Associate Project Manager 64 0 0 0Environmental Inspector 64 1 1 64Project Manager 120 3 3 360Sr. Environ. Specialists 48 0 0 0Maintenance and Oper. Supervisor 120 0 0 0Maintenance and Oper. Specialist 48 0 0 0Project Manager 120 0 0 0Environ. Specialists 48 2 2 96Yard WasteOperations Manager 140 0 0 0Maintenance and Oper. Supervisor 64 0 0 0Sr. Maintenance and Operations Tech 48 0 0 0Maintenance and Oper. Specialist 48 0 0 0Recycling OperationsOperations Manager 140 1 1 140Fiscal Analyst 48 1 1 48Maintenance and Oper. Supervisor 120 0 0Sr. Maintenance and Operations Tech 48 0 0

00

Personnel Subtotal 19 19 1,644

30% Circulation (Sqft) 493TOTAL PERSONNEL SPACE 2,137Averag. Area Per Person 112

Support Area/Equip. Area Quantity Net Area Required RemarksDescription SqFt 2020Reception/Waiting 216 1 216Copy/Workroom 176 2 352File Room 200 2 400Meeting Room 216 2 432 12 person - Could be combined to create larger room.

Office Supplies Storage 100 2 200Equipment Storage 100 1 100Storage 500 1 500Breakroom 192 1 192 Two tables 4 p each + counter +vending

Support Space Subtotal 2,392 30% Circulation (Sqft) 718TOTAL SUPPORT SPACE 3,110

TOTAL SPACE NEED 5,247Building Gross@30% 6,821

Programming

Space Projections

Cost Estimate:

Hal Marshal Center Relocation to Freedom Mall 2008

Program Available Area at Freedom Masterplan 179,500Building Area 202,393 sqf. 497,000Employees 595Parking Spaces 948Project scope: extensive renovations to existing building with major site changes.

Land Acquisition: Unit Area Cos tx Unit Total CostNot Required Acres sqf. 0

Construction: % Unit Area Cos tx Unit Total Cost

Site Dev. (See list) 4,753,500Parking 497,000 10.00 4,970,000Building Demolition - Partial Light 202,393 10.00 2,023,926Environmental Hazard Allowance 660,000 1 660,000Interior Structure to Supplement Available Area 22,893 60.00 1,373,555Partial roof deck replacement and structural changes 27,471 50.00 1,373,555Major Renovation - Low rise / Incl. Upfit 202,393 140.81 28,498,751

43,653,285

Construction Budget: 43,653,285Contingency (10% of Construction Budget) 10.00% 4,365,329Construction + Contingency: 48,018,614

Soft Costs:

Owner Administrative Costs: 408,000Assesments and Surveys 0.75% 43,653,285 327,400Permit and Regulatory Fees 101,053Construction Testing 1.00% 48,018,614 480,186

908,639A/E Fees (% of Construction Cost+ FF&E) 12.00% 43,653,285 5,238,394

5,238,394Public Art (1% of Const. Cost+AE+Equip.) 1.00% 57,590,750 575,908

Telecomunications (1.15 x Users) 684 devices 990.00 676,952F,F, &E 595 empl. 6,150.00 3,656,790

Move Costs ( Employees + lump sum) 595 empl. 600.00 356,7604,013,550

Escalation Rounding for CIP formatBase Escalation Base 2006 2007

Escalation 1.12 1.12 Year 1 Year 2Planning incl 10% Contingency: 5,762,234 6,453,702 7,228,146 7,228,000 7,228,000Admin/Legal Fees: 448,800 502,656 562,975 563,000 563,000Land Acquisition: 0 0 0 0Construction + testing+surveing: 49,018,116 54,900,290 61,488,325 61,488,000 61,488,000Equip & Move, incl 10% Contingency (OTHER): 4,414,905 4,944,694 5,538,057 5,538,000 5,538,000Public Art 575,908 645,016 722,418 722,000 722,000Telecomunications, incl 10% Contingency 744,647 834,005 934,086 934,000 934,000 Total Project Costs: 60,964,610 68,280,363 76,474,007 76,473,000 8,513,000 67,960,000 76,473,000

68,280,363 76,474,007

Partially increased because of Sec 17 New Code

Existing structure "As Builts"& Environmental

Questions?

3. Does the current standard(s) adequately address the needs of the County?

4. When was the standard(s) last revised?

5. What are the bases for the standards?

6. What entities do you benchmark for comparison?

7. What are you basing your capital submission upon when you request new projects?