meeting of the capital area regional planning...

Agenda

Meeting of the Capital Area Regional Planning Commission

June 12, 2014 CCB Room 351, 210 Martin Luther King Jr. Blvd, Madison, WI 7:00pm

RPC Meeting Policies and Deadlines

Registering and Speaking at RPC Public Hearings and Meetings: Persons wishing to speak must register and give the registration form to the meeting recorder before the corresponding “Public Comment…” or Public Hearing item is taken up. Oral comments will not be heard for individual agenda items not designated for public hearing, but will be heard under the “Public Comment…” agenda item. The time limit for testimony by each registrant will be 3 minutes, unless additional time is granted at the discretion of the Chair. However, for public hearings on USA/LSA amendments, applicants are granted a maximum of 15 minutes to testify, and other groups of registrants may pool their time of 3 minutes each up to a maximum of 15 minutes. Commissioners may direct questions to speakers. The RPC may alter the order of the agenda items at the meeting.

Deadlines for Written Communications: Written communications intended to be provided to the Commission and considered as part of the information package for a public hearing or agenda item should be received in the RPC office no later than noon, 7 days prior to the meeting. Written communications received after this deadline will be reported and provided to the Commission at the meeting.

RPC Action Scheduling: If significant controversy or unresolved issues are raised at the public hearing, the RPC will usually defer or postpone action to a future meeting.

1. Roll Call

2. Approval of minutes of the May 8, 2014 meeting (actionable item)

3. Review of agenda

4. Public comment on matters not for Public Hearing

5. Discussion of Budget & Personnel Panel (note: any members of BPP present at this meeting are invited to speak and will be included in all discussions under this item)

6. Report and Discussion on FUDA planning process and CRSC activities

7. Presentation of Development Trends by Professor Morris Davis, UW School of

Real Estate

8. Staff Presentation of the Dane County Market Demand Study: Bus, Rapid Transit and Other Local Investments in Walkable Transit-Supportive Communities

9. Preliminary Staff Presentation on a request by the City of Fitchburg to amend the Central Urban Service Area in the Northeast Neighborhood

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10. Preliminary Staff Presentation on a request by the City of Fitchburg to amend the Central Urban Service Area in the North Stoner Prairie Neighborhood

11. Consideration of Recommending 2015 Dane County Levy Charge to the Budget and Personnel Panel and authorizing Larry Palm, Chair of the Capital Area Regional Planning Commission, to issue the 2015 Levy Charge letter to Dane County (actionable item)

12. Approval of May 2014 disbursements and April 2014 Treasurer’s Report (actionable item)

13. Communications

1. The Wisconsin Chapter of the American Planning Association has selected CARPC to receive a 2014 APA-WI Award for the Stoughton FUDA planning at the June 12 APA-WI Conference.

14. Report of Chair / Discussion

15. Report of Deputy Director / Discussion

16. Future Agenda Items

17. Adjournment

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If you need an interpreter, translator, materials in alternate formats or other accommodations to access this service, activity or program, please call the phone number below at least three business days prior to the meeting.

NOTA: Si necesita un intérprete, un traductor, materiales en formatos alternativos u otros arreglos para acceder a este servicio, actividad o programa, comuníquese al número de teléfono que figura a continuación tres días hábiles como mínimo antes

de la am tsawg peb hnub ua hauj lwm ua ntej yuav tuaj sib tham. CARPC staff 608-266-4137 + TTY: Call Wisconsin Relay 711

Draft Minutes

Meeting of the Capital Area Regional Planning Commission

May 8, 2014 Kennedy Administration Building, Town of Westport, 5397 Mary Lake Road, Waunakee, WI 7:00pm

RPC Meeting Policies and Deadlines Registering and Speaking at RPC Public Hearings and Meetings: Persons wishing to speak must register and give the

registration form to the meeting recorder before the corresponding “Public Comment…” or Public Hearing item is taken up. Oral comments will not be heard for individual agenda items not designated for public hearing, but will be heard under the “Public Comment…” agenda item. The time limit for testimony by each registrant will be 3 minutes, unless additional time is granted at the discretion of the Chair. However, for public hearings on USA/LSA amendments, applicants are granted a maximum of 15 minutes to testify, and other groups of registrants may pool their time of 3 minutes each up to a maximum of 15 minutes. Commissioners may direct questions to speakers. The RPC may alter the order of the agenda items at the meeting.

Deadlines for Written Communications: Written communications intended to be provided to the Commission and considered as part of the information package for a public hearing or agenda item should be received in the RPC office no later than noon, 7 days prior to the meeting. Written communications received after this deadline will be reported and provided to the Commission at the meeting.

RPC Action Scheduling: If significant controversy or unresolved issues are raised at the public hearing, the RPC will usually defer or postpone action to a future meeting.

Present: Joe Ball, Jeff Baylis (arrived 7:20pm), Ken Golden, Kris Hampton, Eric Hohol, Jason Kramar, Peter McKeever, Ed Minihan, Warren Onken, Larry Palm, Evan Touchett

Absent: Zach Brandon, Caryl Terrell

Staff Present: Phil Gaebler, Sean Higgins, Kamran Mesbah, Steve Steinhoff, Barbara Weber

1. Roll Call

Chair Palm called the meeting to order at 7:05pm. Welcomed new member Mr.Touchett, Dane County Cities and Villages Association appointee. Roll was recorded.

2. Approval of minutes of the April 10, 2014 meeting (actionable item)

Mr. Kramar requested the minutes be amended to indicate that Dane County Cities and Villages Association (DCCVA) voted “No” on the grounds of lack of survey response by the majority of members. (Item #8, p.7)

Motion to approve as amended by Mr. McKeever, second by Mr. Hampton. Motion carried voice vote.

3. Review of agenda

No changes were requested in the agenda.

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4. Public comment on matters not for Public Hearing – Mr. Tom Wilson, Town of Westport welcomes the Commission to Westport.

5. Discussion of Budget & Personnel Panel – Due to the County Executive’s availability, the meeting was cancelled

6. Public Hearing: Amending the Dane County Land Use and Transportation Plan and the Dane County Water Quality Plan by Revising the Waunakee Urban Service Area and Environmental Corridor Boundaries in the Town of Westport as requested by the Village of Waunakee

a. Staff Presentation by Barb Weber, Senior Planner and Phil Gaebler,

Environmental Engineer Mr. McKeever questioned if old storm data was being used for the 100-year model currently in use. Mr. Gaebler indicated that it was older data but that the engineering community was aware of changes to weather pattern and was working to update to a newer model. Mr. Mesbah elaborated to say that the needed statistical model accounting for changes in precipitation is currently not available; he hoped that Federal agencies will complete their work in generating updated models yet in 2014. Mr. Hampton asked whether the 40 acre parcel in question was consistent with existing comprehensive plans. Ms. Weber indicated that it was consistent with all area plans and noted that the site has been identified as a school site in those plans as well as by the FUDA study. She indicates that the FUDA study also calls out residential development farther to the East. Mr Golden inquired as to the number of residential acres. Ms. Weber noted that it was several hundred.

Mr. Hohol asked if there had been a referendum for the school yet, and if not, what would happen if the referendum failed. Randy Guttenberg (School District Superintendent) noted that this school has been a longstanding plan and he anticipated approval of the referendum. He detailed the level of growth currently being experienced by the district, stating that he anticipated that it would continue into the future. He also noted that the school sites were at capacity and this site is the only remaining District property designated to become a school. Roxanne Johnson, Engineer for the project detailed soil infiltration, site programing, access, and proposed stormwater management measures. Mr. Minihan asked if provisions might be made on the site for gardening given the quality of the soil. Mr. Guttenberg indicated that such programs were in place at other schools and that it was a distinct possibility. Mr. Kramar raised concern about the possibility of a referendum’s failure. Mr. Guttenberg reiterated that the issue would come to referendum

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repeatedly if it failed as there are no remaining options for school site development. Mr. Baylis asked where the nearest library was located. Mr. Guttenberg estimated it to be roughly a mile away near a cluster of other school facilities. Mr. Golden sought clarification of the staffing number and parking ratio. Mr. Guttenberg indicated that there were 180 staff between the two buildings. (Ms. Johnson later noted that the parking ratio is 1.6/employee to accommodate special events.) Mr. Hohol asked if this was the District’s property and what its current and near term use would be. Mr. Guttenberg answered in the affirmative and noted that an FFA chapter and some agricultural uses would take place until the time of development. Chair Palm noted that staff is on hand for further questions. There were none.

b. Public Hearing to take testimony from registrants c. Consideration of CARPC Resolution 2014-6 (actionable item) Mr. Hohol moves to approve with a second from Mr. Baylis. Mr. Hampton asked staff what criteria the Commission can require of the applicant. Mr. Mesbah clarifies that application approval can only be conditioned upon state water quality standards, all other recommendations are advisory. Mr. Golden noted that the land in question is prime agricultural land and that its development runs counter to the Commission’s stated goal of farmland preservation. He states that this goal should be considered in the future as a part of FUDA and growth planning so amendments have thorough justification for loss of prime farmland. Mr. McKeever declared that he will support the amendment on the grounds of protecting water quality. He cautioned that the Commission should carefully consider whether or not the practice of approving school site development at the periphery of urban areas incites residential growth which is in turn approved by the Commission on the grounds of being near a school.

Motion carried unanimously.

7. Public Hearing: Amending the Dane County Land Use and Transportation Plan and the Dane County Water Quality Plan by Revising the Waunakee Urban Service Area and Environmental Corridors Boundaries, and the Central Urban Service Area and Environmental Corridors Boundaries, in the Town of Westport as requested by the Town of Westport

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a. Staff Presentation by Barbara Weber, Senior Planner and Phil Gaebler,

Environmental Engineer Mr. McKeever asked if Site A (8.4 acres) is further divisible for adding another house. Mr. Wilson answers that, realistically, it is not. There is limited acres on the site, difficult orientation, and current zoning would make such development difficult. Mr. Touchett inquired as to why the sites were missed previously. Ms. Weber indicated that there was an oversight in the permitting process. She indicated that all the sites had sewer service and had older structures at various times. Mr. Mesbah noted that single family and duplexes are not required to get a sewer review letter from the RPC. These sites are a routine clean-up that occurs every ten years or so. Commissioners concur that this is not a common occurrence. Mr. Wilson offered that Westport was alerted to the error by MMSD and that there appeared to be some confusion over where the boundary line fell. He added that the Town was fine with the Commission requiring a historical survey on the site. Mr. Golden asked what the tenure of the sites had been. Mr. Wilson informed him that it was three years in one case, ten in another, and 30 for the third site. Mr. Hohol questioned what would happen if Site C were not brought into the USA. Mr. Wilson indicated that it is currently a home site and is zoned R-1, and it will likely develop as zoned. Mr. Hampton asked whether Site A could be annexed to the City and the use intensified in the future. Mr. Wilson indicated that this would not be the case as there is a joint planning area covering Site A and portions are designated as environmental corridors or habitat.

b. Public Hearing to take testimony from registrants – Mr. Palm indicated that staff is on hand for public questions. There were none.

c. Consideration of CARPC Resolution 2014-7 (actionable item)

Mr. Golden moved to approve with a second from Mr. Touchett. Mr. Baylis motioned to amend to-include staff recommendations in the motion and communicating with MMSD regarding Commission action.. Mr. Hohol seconded the motion. The amendment to the motion carried. Mr. McKeever motioned to consider Site C separately from Sites A and B. Mr. Onken seconded the motion.

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The motion to approve the amendments separately carried. The Approval of the amendment of Sites A and B carried unanimously. Mr. McKeever noted that he does not recommend the approval of Site C because it is entirely hydric soils. He disagreed that approving the site will provide ecological or corridor support. He recommended denial. Mr. Hohol noted that the Commission does not have the authority to approve or deny on the basis of zoning, rather it must do so on the basis of water quality. Mr. Mesbah noted that denial would likely result in the development of the lot on a septic system, since residential use on the parcel is allowed by current zoning. The motion to approve sites A and B carried unanimously. Motion to approve site C carried 10:1, with Mr. McKeever voting against.

8. Public Hearing: Adopting Service Area Amendment Fees for All Amendments

to the Dane County Water Quality Plan, and the Dane County Land Use and Transportation Plan.

a. Staff Presentation by Kamran Mesbah, Deputy Director, and Director of

Environmental Resources Planning Mr. Golden asked how tracking of cost occurs presently at the RPC. Mr. Mesbah indicated that timesheets are filled out for each two-week pay period, with hour or half hour increments for various work elements, with work on urban service area amendments recorded in general or based on specific amendments. In response to questions, Mr. Mesbah described the regression analysis he performed giving the Commission one option for charging fees. He suggested that this would be accompanied by a calculator on the RPC website to allow applicants to plug in service area acreage and get total fees. Mr. McKeever inquired if the analysis excluded Southwest Verona and Mazomanie. Mr. Mesbah indicated that it did, stating that those projects would have been clear outliers and their extra difficulties would have resulted in much higher costs. Furthermore, they represent amendments that were carried out through multiple request and reconsiderations over several years, making it impossible to separate each discreet application and associated review workload. Mr Golden noted that applicants will end up subsidizing the difficult amendments. He asked what will happen if these costs are not covered by the fees charge. He suggested that there might be some way to charge the outliers. Discussion ensues on the matter of applications that involve a very drawn out process.

Page 5 of 8

Mr. Kramar noted that the costs in the regression analysis were very high, asking what happened to using the flat per acre charge option. Mr. Mesbah noted that this was still an option the Commission could consider. Mr. Kramar expressed concern that these charges would not cover the cost of business and expressed concern over who municipalities would charge back such fees. Mr. Mesbah acknowledged that numbers might seem high, but he suggested that this would potentially encourage municipalities to combine amendments instead of coming to the Commission with multiple, small amendments.. Mr. Hohol noted that these numbers covered the true cost of doing business and granted that it was good to show how per acre fees might overcharge the larger applications to subsidize the smaller ones. However, he cautioned that CARPC does not want to over ask from applicants. Mr. Mesbah again reiterated that the Commission might consider an option that encouraged long-range thinking, looking 10-15 years into the future of land demand. Mr. Hohol expressed concern that this would breed dissent among the Commission. Mr. Mesbah stated that these data were merely there for consideration. Mr. Golden inquired whether other RPCs had waivers for hardship. Mr. Mesbah stated that he was not aware of any, but he had not inquired. Mr. Touchett again raised the issue of staff tracking of time. Mr. Mesbah stated that staff had been tracking to the hour and half-hour, but could do 15 minute increments if it were justified. Mr. McKeever questioned the example of the application being considered tonight, would the School District be considered the applicant? Mr. Mesbah stated that the applicant was the local general unit of government; the Commission was responsible for working with local units of government to ensure consistency with local land use plans. Mr. Hohol asked whether Waunakee or Westport would have been billed. Mr. Mesbah indicated that one of them would have been billed and the two could have split the fee due to their cooperative planning area and collaborative process.

b. Public Hearing to take testimony from registrants

Village of Deforest President, Judd Blau, notes that he opposed the proposed fees stating that this is a huge cost that owners and developers (who will be charged back by the municipalities) will not be able to bear. He indicated that this would be especially severe for small applications and was unfair. He stated that this should be charged through the Commissions levy or, if it must be so, through flat per acre fees. Mr. Hohol suggested that the inverse of the situation would then occur, that a per acre charge would overcharge the large applications in order to subsidize the smaller ones.

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c. Consideration of CARPC Resolution 2014-8 (actionable item) Mr. Golden motioned to adopt the resolution, Mr. McKeever seconded the motion. Mr. Golden stated that he feels the fees are a terrible idea, that they will encourage large USA amendments, but that he would vote to approve them because they were necessary to pay the operating costs of the Commission. Mr. Touchett motioned to amend the resolution to afford the Commission the ability to waive fees at its discretion. Mr. Hohol seconded the amendment to the motion. Mr. Golden agreed in concept, stating that CARPC staff would need to bring language before the Commission at its next meeting. Waiver of fees can be rescinded at any time. Discussion on the wording of the amendment to the motion ensued. Amendment to the motion was deemed “friendly.” Mr. Kramar warned that the Commission cannot look beyond the municipal level to determine hardship, that this was not its role. Mr. Golden suggested that language should be crafted asking the municipality to make the case that there is a hardship. Mr. Baylis referenced the Commissions charge in preserving water quality, asking what would be considered a “hardship.” Mr. Kramar noted that he cannot abide charging municipalities in this fashion. He stated that fees will not solve the larger issues of the budget. He suggested that NOT approving the fee would send a message that there were larger issues that needed to be addressed. Mr. Kramar motioned to amend the resolution, adopting a fee of zero dollars. Mr. Touchett seconded the motion. Discussion ensued. The amendment to the motion failed on a voice vote. The resolution to charge fees, amended to include provisions for waiver due to hardship, passed by a vote of 6 to 5.

9. Report and Discussion on FUDA planning process and CRSC activities

a. Staff Presentation by Steve Steinhoff, Director, Community and Regional Development Planning Mr. Golden encouraged the Commission to engage Capital Region Sustainable Communities as a partner, the groups increasing level of visibility could be beneficial for the Commission. Mr. McKeever thanked staff for their work and praised the work of the CRSC, stating that its activities are what a regional planning commission

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ought to be doing. He also cited the Clean Lakes Alliance as a strong example of networking, fundraising, and visibility that the Commission might mimic. He also suggested that the Commission should be encouraging all communities to participate in the various planning processes. He asked Mr. Steinhoff what funding streams are available going forward. Mr. Steinhoff conceded that the funding source used for the present activities of the CRSC would no longer be available and that there were very few larger grant programs available. He did suggest that smaller, project-based funding streams might be available, however, and that staff continues to be on the lookout for such opportunities.

10. Staff Presentation of Draft of Fair Housing Equity Assessment

Mr. Kramar motioned to refer the agenda item to the June Commission meeting. Mr. McKeever seconded the motion.

11. Approval of April 2014 disbursements and March 2014 Treasurer’s Report (actionable item)

Motion to approve by Mr. McKeever, seconded by Mr. Hohol.

12. Communications

There are no items to report.

13. Report of Chair / Discussion

There are no items to report.

14. Report of Deputy Director / Discussion

Mr. Mesbah noted the June Commission meeting will include discussion and require approval of the levy charge. He noted that this short time frame will not allow for the flexibility of past years in manipulating the budget extensively or investigating alternative scenarios, due to staffing vacancies.

15. Future Agenda Items 16. Adjournment

Motion to adjourn by Mr. Kramar, seconded by Mr. Baylis.

Minutes recorded by Sean Higgins

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CARPC AGENDA COVER SHEET June 12, 2014 Executive Summary Item 6

Re: Report and Discussion on FUDA planning process and CRSC activities

Decision Items:

1. None

This is a recurring agenda item to keep Commissioners appraised on FUDA planning activities, and other work associated with the Capital Region Sustainability Consortium (CRSC). Materials presented with Item:

1. CRSC Updated to CARPC Commissioners, June 12, 2014 Contact for Further Information: Steve Steinhoff, Director, Community and Regional Development Planning 608-266-4593 [email protected]

mailto:[email protected]

CRSC Update to CARPC Commissioners Thursday, June 12, 2014

FUDA Projects

2012-2014: Round 2 Stoughton USA- Final Draft FUDA Study review by Steering Committee; to add language regarding ongoing discussions on intergovernmental collaboration. Design workshop to visualize neighborhood development scheduled for July 10. * Scenario planning tool used in Stoughton to receive an award by the Wisconsin Chapter of the American Planning Association City of Madison (north east) and City of Sun Prairie- Complete

CRSC Activities Recently Completed o CRSC Consortium meeting May 14 o Revised Draft Memorandum of Understanding – CRSC Phase 2 o CRSC website beta version in progress o Final Draft Indicators and metrics o Final Draft Indicators Best Practice Report o Proposal to Envision Utah for technical assistance on implementation

Current Activities o Outreach for Phase 2 (implementation) o Fair Housing Equity Assessment deliberation o S. Madison Food Enterprise (Dane County) Business Plan o Grant close-out o FLM 3: Farmland Preservation in Dane County- first draft being prepared for peer

review Upcoming Activities o Steering Committee meeting June 10

Round 2 Participants

Stoughton USA FUDA: City of

Stoughton, Towns of Dunn, Pleasant Springs, Rutland, Dunkirk

Madison NE CUSA FUDA: City of

Madison, City of Sun Prairie, Villages of DeForest and Waunakee, Towns of Windsor, Burke, Westport

Sun Prairie USA FUDA: City of Madison, City of Sun Prairie, Village of DeForest, Towns of Sun Prairie, Bristol, Windsor, Burke

1

CRSC Update to CARPC Commissioners Thursday, June 12, 2014

2


Re: Presentation by Development Trends by Professor Morris Davis, University of

Wisconsin School of Real Estate Decision Items:

1. None

Morris A. Davis is James A. Graaskamp Chair in Real Estate and associate professor in the Department of Real Estate and Urban Land Economics for the University of Wisconsin-Madison’s Wisconsin School of Business. He is also the academic director of the James A. Graaskamp Center for Real Estate. Davis is an expert on the pricing of urban land. His research, published in leading economics journals has changed the way researchers approach housing and the U.S. Bureau of Economic Analysis computes the National Income and Product Accounts. Filling a major gap in the availability of residential property data, databases developed by Davis on land and property values in the U.S. are now available at the Lincoln Institute of Land Policy. His research focuses on measuring and studying the determinants of land and housing prices. He will present his research findings on current and emerging development trends. Materials Included with the Item:

None Contact for Further Information:

Kamran Mesbah, Deputy Director 266-9283 [email protected]


Re: Staff Presentation of the Dane County Market Demand Study

Decision Items:

1. None

The Dane County Market Demand Study of walkable, transit supportive design was one of the projects of Capital Regional Sustainable Communities (CRSC). The report examines recent local and national development trends, results of stakeholder interviews, and presents estimates of demand for housing and businesses over the next 25 years in walkable, mixed-use places in Dane County. The study was written by a team of the Center for Neighborhood Technology (CNT), Peloton Research Partners, and Seth Harry and Associates. The work Market Study was funded by the Sustainable Communities Regional Planning Grant award from the U.S. Department of Housing and Urban Development. A final version of the Market Demand Study was recently published on the CRSC website (see link below). Materials presented with Item: 1. Market Demand Study report: http://www.capitalregionscrpg.org/blog/?page_id=1291 2. A blog post describing key Market Study findings:

http://www.capitalregionscrpg.org/blog/?p=713 Contact for Further Information: Steve Steinhoff, Director, Community and Regional Development Planning 608-266-4593 [email protected]

http://www.capitalregionscrpg.org/blog/?page_id=1291

http://www.capitalregionscrpg.org/blog/?p=713



Re: Preliminary staff presentation on a Central USA amendment request by the City of

Fitchburg for the Northeast Neighborhood

Decision Items:

1. None. CARPC staff will make a preliminary presentation on a USA amendment request for the Northeast Neighborhood from the City of Fitchburg. This is an opportunity for Commissioners to request additional information to be included in the final staff analysis. The City of Fitchburg requests an amendment to the Central Urban Service Area adding the Northeast Neighborhood, in the northeast corner of Fitchburg. The neighborhood is bounded by US Highway 14 to the west, Larsen Road to the east, and Nine Springs Creek to the north. The southern boundary is Lacy Road between US Hwy 14 and CTH MM, and Swan Creek from CTH MM to Larsen Road. The amendment totals 985.9 acres, and includes approximately 203.7 acres of existing development, 273.5 acres proposed for environmental corridors, and 515.4 developable acres. The development plan for the area calls for 289 acres of residential development and 23.4 acres of mixed use accommodating up to 1,570 housing units, 64.5 acres of commercial development, 13 acres of institutional use, and 131 acres of right-of-way. The proposed uses also include 69.3 acres in agricultural use, and 385.2 acres in wetland, green space and open space. A public hearing for the amendment request will be scheduled for the August 14 meeting. Materials Presented with Item:

1. Map (staff analysis report will be provided 30 days prior to public hearing, concurrent with posting the Public Hearing notice)

Contact for Further Information: Barbara Weber, Senior Community Planner 266-9113 [email protected]

Lars

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dLacy Rd

E Clayton Rd

Haight Farm Rd

W Clayton Rd

Ramp

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Lalor

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Goodland Park Rd

Engelhart Dr

McCoy Rd

Meadowview Rd

Oregon Rd

Herman Rd

Braeger Dr

Central Park Pl

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Ramps

Ramps

Goodland Park Rd

£¤14

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Nine Springs E- Way

Prepared by staffof the CARPC.

.11 Mar 2014

Feet

1,2000

Map 1 Northeast NeighborhoodAmendment to the Central UrbanService Area and EnvironmentalCorridors in the City of Fitchburg

CentralUSA

Proposed Urban Service Area BoundaryExisting Urban Service Area Boundary

£¤14OPMMCentral

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AmendmentArea

City ofFitchburg

Incorporated AreaExisting Environmental CorridorPublic Land

Service Area to be added (985.9 acres)Proposed Environmental Corridor (273.5 acres)

Town ofDunn


Re: Preliminary staff presentation on a Central USA amendment request by the City of

Fitchburg for the North Stoner Prairie Neighborhood

Decision Items:

1. None. CARPC staff will make a preliminary presentation on a USA amendment request for the North Stoner Prairie Neighborhood from the City of Fitchburg. This is an opportunity for Commissioners to request additional information to be included in the final staff analysis. The City of Fitchburg is requesting an amendment to the Central Urban Service Area adding the North Stoner Prairie Neighborhood, north of Lacy Road, along both sides of Seminole Highway, in the City of Fitchburg. The amendment adds 331.4 acres to the Central Urban service area including 64.8 acres proposed as environmental corridors and 20.0 acres of existing development, and 246.6 developable acres. The proposed development includes 167.4 acres of industrial uses, 40.7 acres of residential use accommodating 134 low- and medium- density residences, 25.6 acres of right-of-way, and 11.2 acres of business uses. The amendment request also proposes 24.4 acres of parks and conservancy areas, and 47.9 acres of wetlands and stormwater facilities. A public hearing for the amendment request will be scheduled for the August 14 meeting. Materials Presented with Item:

1. Map (staff analysis report will be provided 30 days prior to public hearing, concurrent with posting the Public Hearing notice)

Contact for Further Information: Barbara Weber, Senior Community Planner 266-9113 [email protected]

Lacy Rd

McKee Rd

S Sem

inole

Hwy

Vero

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Marketplace DrSchumann Dr

Nesb

itt Rd

Comm

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Buds

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Cottonwood Dr

Kapec Rd

Scarlet Dr

Pinew

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Chicory Dr

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Green Clover Ln

Aleo Ct

Basswood Dr

Robin Ct

McKee RdVe

rona R

d

Stoner Prairie Park

Prepared by staffof the CARPC.

.11 Mar 2014

Feet

1,0000

Map 1 North Stoner PrairieAmendment to the Central UrbanService Area and EnvironmentalCorridors in the City of Fitchburg

CentralUSA

Proposed Urban Service Area BoundaryExisting Urban Service Area Boundary

£¤18

£¤151 OPDOPPD

CentralUSA

AmendmentArea

Sub-ZeroWolf Inc.

City ofFitchburg

Incorporated AreaExisting Environmental CorridorPublic Land

Service Area to be added (331.4 acres)Proposed Environmental Corridor (64.78 acres)


Re: Consideration of Recommending 2015 Dane County Levy Charge to the Budget and

Personnel Panel and authorizing Larry Palm, Chair of the Capital Area Regional Planning Commission, to issue the 2015 Levy Charge letter to Dane County

Decision Items:

1. Recommendations to the Budget and Personnel Panel

2. Authorizing Larry Palm, Chair of the Capital Area Regional Planning Commission, to issue the 2015 Levy Charge letter to Dane County

The CARPC estimated end of 2013 financial position indicates a surplus of $106,700 compared to the adopted 2013 budget which expected a surplus of $19,900. This increased surplus is due to one time savings such as staff turnover and changes in the Commission’s leave liability, 10% unpaid staff leave (2013), furloughs (2012 and 2013), merit step increase freezes (2013), reduction of staffing positions (2014), savings from staff vacancies during rehiring (2013 and 2014), and funding from the HUD grant for some costs. These trends are projected to continue, though at a much lower pace, in 2014, resulting in a projected end of 2014 surplus of $5,400. The net result is that from a projected end of 2013 negative (deficit) reserve of - 53,400, the Commission is estimated to have a reserve of $111,900 which is projected to increase to $122,900 by the end of 2014. With the end of the HUD grant in June 2014, and a broad staff departure and turnover during 2013 and 2014 (planner, engineer, administrative manager, two senior planners, an ecologist, and a half-time GIS specialist), these one time savings are coming to an end. That this reverse is the result of one time savings is underscored when the 2015 base budget outline is considered. The base maintains the post-grant staffing levels and assumes an unchanged county levy amount of $748,200 (reflecting an estimated levy rate of 0.001511, as compared to the rate of 0.0017 agreed to by the local units of government, and compared to the rate of 0.003 allowed by the state statutes). The staffing level does not include an executive director, maintains a half-time planning information specialist (though the cost for this half-time position is the same as the amount budgeted for the work to be contracted out), and allows for a full-time program assistant and the purchase of accounting services to maintain front office functionality after the departure of Chris Gjestson. Normal merit step increases have been included, but the salary structure does not reflect a COLA (unchanged since 2011). The base budget assumes revenues from USA fees at $50,000 and from contractual planning work at $30,000. This base budget for 2015 results in a deficit of $24,400, highlighting the fact that the Commission continues not to have a sustainable revenue stream. The base budget does not provide funds for many needed initiatives, adjustments, and positions:

• The inability of CARPC to fund the position of Executive Director continues to hamper its outreach and collaboration work.

• The base budget does not fund the needed update of the regional development framework (the Land Use and Transportation Plan), nor even the needed preparatory work for this update.

• CARPC policy is to maintain staff salary 1% below equivalent positions in Dane County. In 2013 CARPC senior planners received between 18% and 19% lower salaries than their County equivalents (due to the 10% unpaid leave); in 2014 they continue to be 8.85% below their County equivalents, and the base budget uses this same salary structure. If the Commission does not start to make regular adjustments to the salary structure, it will likely find itself farther behind in 2016, when new County salaries will be in effect.

• The base budget maintains the position of Chris Gjestson vacant. The Commission needs an administrative manager to oversee the operations of the front office and to provide executive assistance to the rest of the office. This position needs to be filled to allow for the efficient operation of the office (without this position the directing staff is forced to spend an inordinate amount of time performing the tasks of an executive assistant such as budgeting, billing, preparing summary reports, etc.). Combining this position with the program assistant position did not work; there is too much work for one person.

The Executive Committee wanted discrete costs for some of these items. The following outlines the requested additional costs:

• Executive Director, $150,000 per year (includes salary, benefits, added cost of travel, professional memberships, etc.). This cost is equivalent to a levy rate of 0.000303, it increases the levy charge to $898,200 and the levy rate to 0.001814.

• COLA for base budget for each 2% adjustment is $13,113 (e.g. 4%=$26,226). Each 2% adjustment increases the levy charge by the same amount, and increases the levy rate by 0.0000265 (i.e. increases the levy rate from 0.001511 to 0.001538; a 4% COLA increases the levy rate to 0.001564).

Materials Included with the Item: Draft Estimated 2015 Budget outline (Draft Budget Summary, Draft Line Item Estimates, Draft Personnel Detail) Contact for Further Information:



H:\Shared\staff\Former Employees\Chris\RPC\Budgets\2015 budget\CARPC_2015_Budgetestimate.xlsx

SUMMARY CARPC 2015 Budget 6-Jun-14

Preliminary Draft For Discussion Purposes Only

2013 Actual (estimated)

2014 Adopted (as amended)

2014 YTDthru 4/30/13

2014 Estimated 2015 Estimated% chg from

2014 Adopted

EXPENDITURES

Total Personal Services 994,144$ 791,326$ 301,940$ 830,623$ 797,944$ 0.8%

Total Operating Expenses 98,347 109,346 28,633 124,046 126,586 15.8%

Total Capital Outlay - 3,000 - 3,000 6,500 116.7%

Total Contractual 29,667 21,000 - 21,000 21,000 0.0%

Total Pass-Thru 303,323 161,950 378,729 179,268 114,024 -29.6%

Gross Total Expenditures 1,425,481$ 1,086,622$ 709,302$ 1,157,937$ 1,066,054$ -1.9%

LESS pass-thru (303,323) (161,950) (378,729) (179,268) (114,024) -29.6%

NET TOTAL Expenditures (Gross less pass-thru) 1,122,158$ 924,672$ 330,573$ 978,669$ 952,030$ 3.0%

REVENUES

Total Dane County Property Tax 748,200$ 748,200$ 374,100$ 748,200$ 748,200$ 0.0%

Total Pass-Thru 628,698 160,731 448,700 268,403 112,805 -29.8%

CARPC Operating Reserves Applied 0 0 0 0 0 -

All Other Revenue 155,252 179,462 48,038 146,785 180,688 0.7%

Gross Total Revenues 1,532,150$ 1,088,393$ 870,838$ 1,163,388$ 1,041,693$ -4.3%

LESS pass-thru (628,698) (160,731) (448,700) (268,403) (112,805) -29.8%

NET TOTAL Revenues (Gross less pass-thru) 903,452$ 927,662$ 422,138$ 894,985$ 928,888$ 0.1%

Surplus/(Deficit) 106,669$ 1,771$ 161,536$ 5,451$ (24,361)$ Operating Reserves / Projected Net Assets 111,865$ (87,930)$ 266,901$ 122,881$ 78,521$ -189.3%

Estimated EAV (2015 based on 2013 actual EAV) 49,511,820,000$ Estimated certified budget rate (CBR) 0.001511%

FOOTNOTES


CARPC 2015 Line-Item Estimates 6-Jun-14Preliminary Draft For Discussion Purposes Only

Line #



2014 YTDthru 4/30/13

2014 Estimated 2015 Estimated

EXPENDITURES

HUD-SCRP FTE: 3.5 HUD-SCRP FTE: 0.375 HUD-SCRP FTE: 0.375 HUD-SCRP FTE: 0.375

1 Personal Services (includes GIS contract) CARPC FTE:7.325 CARPC FTE: 8.125 CARPC FTE: 8.125 CARPC FTE: 8.125 CARPC FTE: 8.125

2 Salaries & Wages 745,089$ 562,466$ 225,110$ 608,896$ 568,139$

3 Workstudy / Interns 21,486 15,000 5,779 8,548 15,000

4 Retirement Fund 50,663 40,216 14,244 40,824 39,770

5 Social Security / Medicare 57,334 43,029 15,287 46,033 43,463

6 Unemployment Insurance reimbursements 0 17,000 0 17,000 17,000

7 Employee/Retiree Insurance 119,572 113,615 41,520 128,321 114,573

8 Furloughs and/Salary Reduction/Savings10% upaid leave

included above

Merit step increase freeze

included above.0 (19,000) * 0

9 Total Personal Services 994,144$ 791,326$ 301,940$ 830,623$ 797,944$

10 Operating Expenses

11 Commissioner Per Diem & Travel 3,156$ 5,000$ 1,520$ 5,000$ 5,300$

12 Employee Travel & Meeting Expenses 6,042 5,000 602 6,000 7,000

13 Training & Conferences 2,750 2,500 289 2,500 4,000

14 Office Supplies 16,670 11,000 6,137 17,000 20,000

15 Dues / Membership Fees 3,810 3,810 575 3,810 5,550

16 GIS and Other Software 5,800 5,800 0 7,000 7,000

17 Recruitment 0 0 0 500 1,000

18 Telephone/Internet/Webhosting 1,751 1,000 662 1,000 1,500

19 Office Space/Rent 33,036 33,036 13,765 33,036 33,036

20 Legal Services 4,523 25,000 1,848 25,000 25,000

21 Audit Services 15,080 9,000 0 15,000 9,000

22 Moving Expense 0 0 0 0 0

23 Insurance (package, WC, D&O) 5,729 8,200 3,235 8,200 8,200

24 Total Operating Expenses 98,347$ 109,346$ 28,633$ 124,046$ 126,586$



Line #



2014 YTDthru 4/30/13


25 Capital Outlay

26 Office/Computer Equipment & Furniture 0 3,000$ -$ 3,000$ 6,500$

27 GIS Equipment (new plotter) 0 0 0 0 0

28 Fly Dane 2009/2010 Partnership 0 0 0 0 0

29 Total Capital Outlay 0 3,000$ -$ 3,000$ 6,500$

30 Contractual

31 Consultant services 0 -$ -$ -$ -$

31a Independent Program Review 0 0a 0 0 0

32 Economic Modeling Software & Services 8,667 0 0 0 0

33 IM Services 21,000 21,000 0 21,000 21,000

34 Total Contractual 29,667$ 21,000$ -$ 21,000$ 21,000$

35 HUD & Other Pass-Thru Contracts

36 HUD - SCRP Grant 198,518$ 55,000$ 349,260$ 65,244$ -$

37 Cooperative Water Resources Monitoring 96,074 97,000 25,729 104,074 104,074

38 Groundwater Model Update 0 0 0 0 0

39 EPA/DNR Stimulus Programs 0 0 0 0 0

40 WDOT Rural Work Program (90% funded) 8,731 9,950 3,740 9,950 9,950

41 Total Pass-Thru 303,323$ 161,950$ 378,729$ 179,268$ 114,024$

42 Gross Total Expenditures 1,425,481$ 1,086,622$ 709,302$ 1,157,937$ 1,066,054$

43 LESS pass-thru (303,323)$ (161,950)$ (378,729)$ (179,268)$ (114,024)$

44 NET TOTAL Expenditures (Gross less pass-thru) 1,122,158$ 924,672$ 330,573$ 978,669$ 952,030$



Line #



2014 YTDthru 4/30/13


REVENUES

45 Fees: sewer extensions 11,200$ 8,000$ 6,200$ 12,000$ 15,000$

46 Fees: USA/LSA application review 0 50,000 0 16,000 50,000

47 Fees: Annual Planning Conference Registration 1,922 1,400 0 0 (2,000)

48 Land Use Inventory Grant (via Dane Co.) 0 0 0 0 0

49 Local & Regional Planning Assistance 0 30,000 0 18,356 30,000

50 MMSD 0 0 0 0 0

51 EPA/DNR Water Quality Planning 90,867 87,000 31,970 87,000 85,000

52 Economic Modeling Software & Services 15,667 0 0 0 0

53 Product Sales 96 30 46 30 30

54 Interest Income (Less Bank Fees) 1,709 850 884 850 400

55 WDOT Transportation Plan Integration 2,182 2,182 556 2,183 2,183

56 MPO Population/Employment Forecasting 12,179 0 0 0 0

57 HUD salary off-set 5,447 0 1,656 2,644 0

58 HUD rent revenue 0 0 0 0 0

59 HUD payment for Community Profiles Report 13,907 0 6,726 7,722 0

60 Other 75 0 0 0 75

60a CARPC Operating Reserves Applied 0 0 0 0 0

61 Pass-Thru (HUD - SCRP Grant) 523,893 55,000 349,260 155,598 0

62 Pass-Thru (WDOT Rural Work Program) 8,731 8,731 3,366 8,731 8,731

63 Pass-Thru (Groundwater Model update) 0 0 0 0 0

64 Pass-Thru (EPA/DNR Stimulus) 0 0 0 0 0

65 Pass-Thru (Coop. Water Resources Monitoring) 96,074 97,000 96,074 104,074 104,074

66a Dane County Property Tax for operations 748,200 748,200 a 374,100 748,200 748,200

66b Dane County Property Tax for Ind. Perf. Rev. 0 0a 0 0 0

66c Total Dane County Property Tax 748,200 748,200 374,100 748,200 748,200

67 Gross Total Revenues 1,532,150$ 1,088,393$ 870,838$ 1,163,388$ 1,041,693$

68 LESS pass-thru (628,698)$ (160,731)$ (448,700)$ (268,403)$ (112,805)$

69 NET TOTAL Revenues (Gross less pass-thru) 903,452$ 927,662$ 422,138$ 894,985$ 928,888$

70 Surplus/(Deficit) 106,669 1,771 161,536 5,451 (24,361)

71 CARPC Staff (non-HUD) Accrued Leave Liability 21,658 (20,000) (4,000) (15,000) (20,000)

72 HUD Staff Accrued Leave Liability (4,452) 25,000 (2,500) 20,565 0

73 Previous Year End Net Assets (12,010) (94,701) 111,865 111,865 122,881

74 Operating Reserves / Projected Net Assets 111,865$ (87,930)$ 266,901$ 122,881$ 78,521$

75 Estimated EAV (2015 based on 2013 actual EAV) 48,439,137,600$ 49,511,820,000$ 49,511,820,000$

76 Estimated certified budget rate (CBR) 0.001492% 0.001511% 0.001511%

FOOTNOTES

a CARPC recommended $842,400 total budget charge of which $80,000 was designated to pay for an Independent Program Review of CARPC. BPP on 7/17/13 reduced the total charge to $748,200.

* To account for the difference between the total cost for Chris Gjestson vs. 2014 front office temporary arrangements.


2015 Personnel DetailPresumes 7%, 5% and 0.5% increase to Health, Dental & WRS

art Salary FICA WRS LIFE DIS HEALTH DENTAL WC Total INS Total CostPreliminary Draft For Discussion Purposes Only

Administration

Executive Director -$ -$ -$ -$ -$ - -$ -$ -$ -$

Aministrative Services Manager

Program Assistant - Laura Thomas 35,360 2,705 2,475.20 48 - 7,232 589 99 7,968 48,508

Accountant Specialist - (CONTRACTED) 18,200 1,392 1,274.00 24 - 8,494 830 51 9,399 30,265

-

Community and Regional Development Planning -

Division Director - STEINHOFF, S. 78,894 6,035 5,522.61 66 - 16,987 1,660 221 18,934 109,387

Community Planner - HIGGINS, S. 48,568 3,715 3,399.76 24 - 16,987 1,660 136 18,808 74,491

Senior Community Planner - WEBER, B. 49,907 3,818 3,493.49 48 - 10,617 1,038 140 11,842 69,061

-

Environmental & Natural Resources Planning / Technical Support -

Senior Environmental Resources Planner - KAKUSKA, M. 83,366 6,378 5,835.65 43 - 16,987 1,660 233 18,924 114,504

GIS/IT Specialist - KREBS, A. (CONTRACTED) 30,607 2,341 2,142.50 - - - 830 86 916 36,007

Deputy Director / Director, Environmental Resources Planning - MESBAH, K. 115,960 8,871 8,117.20 109 625 16,987 1,660 1,971 21,353 154,301

Environmental Engineer - GAEBLER, P 72,987 5,584 5,109.10 24 - - - 1,241 1,265 84,945

Information Specialist - WAGNER, S. 34,289 2,623 2,400.22 19 - 8,494 830 96 9,439 48,751

Regular Staff TOTAL: 568,139$ 43,463$ 39,770$ 403$ 625$ 102,786$ 10,759$ 4,274$ 118,846$ 770,218$

Extra Hire (hourly interns)

intern #1 2,288 175 - - - - - 6 6 2,469

intern #2 3,744 286 - - - - - 10 10 4,041

intern #3 2,746 210 - - - - - 8 8 2,963

intern #4 4,992 382 - - - - - 14 14 5,388

Extra Hire (hourly interns) TOTAL: 13,770$ 1,053$ -$ -$ -$ -$ -$ 39$ 39$ 14,862$

Combined TOTALS: 581,909$ 44,516$ 39,770$ 403$ 625$ 102,786$ 10,759$ 4,312$ 118,885$ 785,079$


Re: Approval of May 2014 disbursements and Treasurer’s Reports for April 2014

Decision Items:

1. Approval of CARPC bills and Treasurer’s Reports

CARPC internal controls require that bills be approved by CARPC or its Executive Committee and also that the Treasurer routinely review the CARPC bank statement, the entries and balance of the cash account of the general ledger, the bank account reconciliation prepared by staff, and the previous month’s ending cash balance. This review by the Treasurer is regularly confirmed by his or her signature on the Treasurer’s Report, or by the Chair in the absence of a treasurer. Staff will secure necessary signature on the Treasurer’s Report prior to the meeting. Materials Presented with Item:

1. May 2014 Voucher Bills and April 2014 Treasurer’s Report

Contact for Further Information:



Re: Communications

Decision Items: None.

Materials Presented with Item:

1. None – an award will be presented to Sean Higgins at the Wisconsin Chapter of the American Planning Association on June 12 awarding CARPC for Stoughton’s FUDA planning.0.

Contact for Further Information:


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