MeGIF Overview• Joint initiative between Microsoft and the

Victorian State Government

• Primary purpose of MeGIF is to:– Stimulate productivity & efficiency using Microsoft technologies; – Support best practices in deployment & operational activities; – Stimulate growth within local Microsoft solution provider

community; and – Stimulate improved inter-relationships and collaborations

between agencies.

EPM Presentation – 31 March 2005

Paul Galea

Program Director, CTO

Agenda• Why is EPM beneficial to OCIO and

CTO?

• Current systems used by CTO

• What is EPM?

• EPM Solution Architecture

• Project Work in Progress Report

CTO Current Systems• CREST– In-house developed standalone system– Non-scalable– Resource intensive

• Project Management Methodology– PRINCE2

• OCIO and CTO interaction process– Strategy Implementation Process (SIP)

BUSINESSREQUIREMENTS

CONCEPT&

FEASIBILITY

PLANNING PROCUREMENT DEPLOYMENTESTABLISH

OPERATIONS

POSTIMPLEMENTATION

REVIEW

ProjectMandate

OCIOAccountability

CTOAccountability

OCIO/CTOJoint

Accountability

STRATEGY IMPLEMENTATION PROCESS - DRAFT Work in Progress

PRINCE2 Docs- Budget Plan &Brief- Research Report- Potential Options- Preferred Options- Initial BC- Approval Go/No Go

GATE 1

PRINCE2 Docs- Establish Project Team- Scope & Expected Outcomes- Agreed Approach- Project Schedule- Project Authorisation & Planning Docs- Approval Go/No Go

GATE 2

PRINCE2 Docs- Resource Planning- Draft Requirements- Endorse Requirements & Success criteria- Endorsed Requirements & Success criteria- Approved Specification, Evaluation criteria & weightings

PRINCE2 Docs- Procurement Implementation Plan

GATE 3

- Tender Documents- Approved Shortlist

GATE 4

- Executed Contract

PRINCE2 Docs- Approved Deployment Plan- Approved Governance & Contract Mgt- Components and/or Services Ready to test

GATE 5

- Components and/or Services Accepted- Approved MOU with Agencies- Education & Training delivery- Approved Change Mgt Plan

PRINCE2 Docs- Approved Ops Establishment Plan- Operational Readiness for facilities- Established Operational Procedures- Staff Training Plan- Approved Operations Plan and Budget- Customer Satisfaction information

GATE 6

PRINCE2 Docs- Recommended Actions- Process Performance Information- Process Improvements

Benefits to OCIO and CTO

• Align projects with business goals• Improve project delivery across the

enterprise• Support optimal resource allocation• Centralise and integrate best

practices• Track and justify value of project

management

Short Term Benefits• Systems standardisation opportunity• Automated traffic light notification

for projects• Centralised project information

source• Validate feasibility of ‘proof of

concept’ EPM initiative

Medium/Longer Term Benefits• Innovative inter-departmental communications• Supports WoVG standardisation strategies for

systems and processes that “touch” departments

• Retire legacy systems• Live Executive Reporting • Functionality scalable to promote cultural

change – underpins success of SIP

Analogy

Mining Industry

• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)

• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)

The bhpbilliton and WMC graphics are registered trademarks and/or logos of their respective companies.

Analogy

Government

• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)

DPC• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)

DOI

Challenges• Lengthy requirements definition prior to

planning

• IT Requirements

• Technical complexity

• Staff training requirements

• Relatively ‘new’ to Australian industry

EPM Presentation – 31 March 2005

Jamie Potter

Director, SDM

SDM (Strategic Data Management)• Adelaide, Melbourne and Sydney offices with national

coverage– 6 years old with over 60 staff

• Microsoft Gold Certified Partner– Business Intelligence Solutions– Information Worker Solutions– Business Solutions

• Blue chip corporate and government clients

• Australian Owned / Operated

Specialised Delivery• Data Management

– SQL Server database design and support, data warehousing ( SQL Server, Analysis Services, Scorecard & Excel Add-ins, Notification Server, SQL Reporting Services, Business Intelligence (Aladdin)

• Application Development– .NET, web and mobile application development and systems integration

(VS.NET, MSMQ, Biztalk and Web Services)

• Business Solutions – Great Plains, CRM, and Small Business Server

• Knowledge Management– Project Server, SharePoint Portal Server, Windows SharePoint Services,

InfoPath and Content Management Server

What is EPM?

Your BusinessYour BusinessProcessesProcesses

Your Your PeoplePeople

Your Your OrganisationOrganisation

Your Software Your Software Technology & Technology &

ToolsTools

Enterprise Project ManagementEnterprise Project Management

……It’s an approach to integrate processes, people, organisation It’s an approach to integrate processes, people, organisation and technology to manage projects on an enterprise wide basisand technology to manage projects on an enterprise wide basis

EPM Outcomes• Enterprise wide viewpoint

– Portfolio management– Managing enterprise project resources

• Align projects to strategic initiatives• Introduce Project Management processes• Integrate project costs across a portfolio• Collaboration between team members• Obtain better project and portfolio reports• Integrate with line of business applications

How it is pre-EPM• Multiple communication channels

• Latest information?– Accuracy of information issues– Reporting nightmares

Team Member 1 Team Member 2 Team Member 3

P.M.1 P.M. 2 P.M.3

Project Server

P.M.

Team Members

Project Plan Doc. Mgmt.

Executive

External Team Members

Track Plan

Issues Risks

Extranet

EPM Solution Architecture

OCIO/CTO Portfolio Views• Modification of the “Project Centre”

views, based on SIP (Strategy Implementation Process) specific data

Project Templates (PRINCE2)• Development of Enterprise

Templates that are PRINCE2 compliant

Screenshot

Project Workspaces• “Out of the box” Project Workspace

template has been configured for OCIO / CTO’s needs

Document Workspaces• Libraries configured to support the

SIP process

Customised Risks & Issues• Supporting the SIP and PRINCE2

Project Processes

Custom Reports• Custom Reports to satisfy Weekly

Status reports to Department Managers

Technical Innovation• Architecture across 2 separate

domains (DOI, DPC)

• Delivery of both a web and rich client experience through Citrix and direct connectivity

• Further consideration when ECM delivered / “Shared Services” focus

Conclusion• Exciting project

• Innovative in both technical solution and possible cultural changes

• Promotes standardisation

• Scalable functionality per iterations, reducing implementation risk

OCIO/CTO Move Forward Strategy

• Apr 05 – Proof of Concept Implementation

• Three (3) iterations:– Iteration 1, “proof of concept”– Iteration 2, migration & interfacing– Iteration 3, “time sheet” reporting

• MeGIF application for each iteration

Questions – Direct to:Brad Coughlanbradcou@microsoft.com, 9286 3212

Paul Galeapaul.galea@mmv.vic.gov.au, 9651 7783

Jamie PotterJamie.potter@sdm.com.au, 9684 0110

Gina XafisGina.xafis@mmv.vic.gov.au, 9651 7744