Membership

Extension

Dan Garrison, PDGRotary International

Membership Zone Coordinator

Extension

Is the organizing of new clubs Has been a major portion of Rotary’s

membership growth Offers opportunities for service to members of

the new club Provides service to the new club’s community

Consider Extension

When a community grows large enough to have enough classifications

When an existing club outgrows its meeting place

When the opportunities for service are greater than the current club’s capabilities

When other service clubs are folding in a community with no Rotary Club

Advantages of Extension

Offers more opportunity for service

Strengthens existing clubs

Serves community needs Offers make up

opportunities Offers a time choice to

members Strengthens Rotary

through numbers and commitment

How to organize a new club

Contact your district governor (or district extension committee)

Inform the club and district administration representative (CDA) for Western North America (James Damato)

Consult chapter two (The District) in the Manual of Procedure

Conduct the Organization of New Club Survey (available for download from rotary.org)

How to organize a new club

Organization of New Club Survey is signed by district governor and submitted to RI

District governor appoints special representative to oversee process

New Club Sponsor Form is submitted to RI by club(s) agreeing to act as sponsor club

Potential charter members are recruited

How to organize a new club

New Club Application Form with charter fee and list of charter members signed by district governor and special representative submitted to RI Board of Directors

Charter is presented to new Rotary club after approval

Recruiting Charter Members

Consider the following resources: Leading businesses and organizations in the area Current Rotarians in neighboring clubs who might find

the meeting time more convenient Former Rotarians in the area Retirees who previously held executive positions Local and business telephone directories Directories of other professional groups

Roles and Responsibilities

District Governor Organization of new clubs Appointing a district extension committee Approving and transmitting an official Organization of

New Club Survey to RI Appointing the special representatives Reviewing and signing the new club application Presenting the charter to the new Rotary club

Roles and Responsibilities

District Extension Committee Identify communities without Rotary clubs Identify communities where additional Rotary clubs could

be established Assisting, organizing, and establishing new clubs as

assigned by the district governor

Roles and Responsibilities

Special Representative Represents the district governor in organizing the club Convenes a planning meeting with members of the sponsor

club Determines the division of responsibilities among the

special representative, sponsor club, and organizing group Assures that recruitment of charter members meets

requirements of RI Provides assistance the new club will need to get started

successfully

Roles and Responsibilities

Sponsoring Rotary Club Should serve as mentor to the new club and report to

the district governor for at least a year Assist the special representative in planning and

organizing the administrative processes of the new club Help to organize the initial projects and programs of the

new club Guide the new club in its development in RI

Roles and Responsibilities

Charter Members Determine locality Establish club name Adopt the standard Rotary Club constitution Determine meeting location and time Adopt club bylaws and committee structure Elect club board and officers Establish club fees and dues

Tools for Extension

Rotary International Membership Publications at www.rotary.org

Zone Chair – Val Scanlan Zone Coordinators - Lynne Baker, Dan Garrison RI CDA for Zone 25 – James Damato Your District Governor Past District Governors Enthusiasm Focus