merced community college district board of trustees meeting · 2018-08-15 · merced community...

Merced Community College District Board of Trustees meeting

held March 10, 2015

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:01 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Charlie Bennett, Cody Camacho, Claudia Gonzalez, Ayesha Nunes, Lou Ferguson, Dolores Ross, and two other individuals expressed their views regarding Dr. Everett Lovelace. Nicholas Mejia expressed his views on the District’s free speech policy and zone on campus.

3. Closed Session Items The Board President referenced the items to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957)

b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee Organization: MCFA Chapter 770

c. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: CSEA Chapter 274

d. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: MCCD Police Officers Association

e. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION 2 potential cases

f. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Superintendent/President

Trustee Jordan left the meeting due to a family emergency.

4. Resume Public Session The public session reconvened at 6:10 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

Members Present: Dennis Jordan, Joe Gutierrez, Gary Arzamendi, Cindy Lashbrook, Wayne Hicks, Jean Upton, Leonel Villarreal, Katie Morrill Others Present: Ronald C. Taylor, Mary Gilliland, Chris Vitelli, Patrick Mitchell (MCFA), Charlene Reed (Classified Senate), Kristi Wolf (CSEA), Chuck Hergenraeder (Management Association), Cody Camacho (ASMC), Karen Fritz, Michael Barba, Jagjit Hundal, Joe Allison, Stacey Hicks (Recording Secretary) Trustee Gutierrez led the Pledge of Allegiance. Vice President Gutierrez reported that no action was taken in closed session.

5. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Martin Thompson from the Merced Bicycle Club thanked the Board for the use of the parking facilities they utilize during their workouts. He requested to have the bike rack that is close to the track moved so it is more visible from the track and for it to be permanently installed.

6. Additions and/or Changes to the Agenda None.

7. Granting of Tenure Vice President Vitelli introduced Professor Raul Alcala who is being recommended for tenure tonight. Dr. Gilliland introduced Professors William Baker, Louisa Benhissen, Scott Coahran, Joselle Merritt, Suzzette Norris, Keri Ortiz, Alana Perlin, Wanda Schindler, Laura Strait, and Brandon Tenn who are being recommended for tenure tonight.

Trustee Jordan rejoined the meeting. MSC (Hicks/Arzamendi) to approve Raul Alcala, William Baker, Louisa Benhissen, Scott Coahran, Joselle Merritt, Suzzette Norris, Keri Ortiz, Alana Perlin, Wanda Schindler, Laura Strait, and Brandon Tenn for tenure. The student advisory vote was aye.

A short break was taken so the Board could congratulate the tenured faculty.

8. Presentations a. February Student of the Month

Professor Karen Fritz introduced Professor Michael Barba who nominated the February student of the month, Jagjit Hundal.

Professor Barba shared information about Jagjit Hundal

Ms. Hundal thanked Professor Barba and her family for their support.

9. Constituent Reports a. From Academic Senate

Dee Sigismond congratulated the faculty who were granted tenure. The discontinuance of the corrections program was approved. Two brown bag lunches will be held to discuss mapping outcomes and distance education.

b. From Faculty Association Patrick Mitchell congratulated the newly tenured faculty and shared his view on the importance of tenure. He shared success stories from Professors Scott Coahran, Kristin Rigg, Caren Col-Hamm, and TAACCCT Director, Autumn Gardia. He also said MCFA is looking forward to negotiations.

c. From Classified Senate Charlene Reed informed the Board of the upcoming Classified Staff Development event on April 9.

d. From CSEA Kristi Wolf said CSEA week is May 17 through the 23 and invited the Board to the events during the week. CSEA will be holding a “Know your contract” class during the classified staff development day. Five job descriptions will be voted on next week. CSEA is sponsoring a table at the State of the College luncheon.

e. From Management Association Chuck Hergenraeder said the last meeting of the Management Association included review of the new CSEA contract. The next meeting is this Thursday where there will be discussion of growth strategies and growth formula. The next Emerging Leaders Institute class will be on March 26.

f. From ASMC Cody Camacho shared some exciting upcoming student activities and fundraisers. ASMC continues to move forward with their sustainability challenge. Discussions have begun regarding open source textbooks and competency based learning.

10. Consideration of Consent Agenda MSC (Hicks/Gutierrez) to approve the consent agenda items as summarized below. The student advisory vote was aye.

a. Minutes for meeting held February 10, 2015 b. Contracts as Summarized on Schedule 15-44 c. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule

15-45 d. Resolutions 15-63 through 15-67, Intrabudget Transfers e. Resolutions 15-68 through 15-72, Use of Unbudgeted Funds

f. Personnel Schedule 15-46 g. Blanket Purchase Orders as Summarized on Schedule 15-47 h. Purchase Orders as Summarized on Schedule 15-48 i. Authorization to Declare Unusable Furniture and Equipment Surplus Property

as Summarized on Schedule 15-49 j. Curriculum Revisions as listed on Schedule 15-50

11. To the Board for Discussions and/or Action

a. Amending the Conflict of Interest Code to Revise and Update the List of Designated Positions and Disclosure Categories Dr. Taylor explained the purpose for amending the conflict of interest code. Every two years the code must be reviewed for updates. MSC (Hicks/Lashbrook) to adopt Resolution 15-73 authorizing the amending of the Conflict of Interest Code. The student advisory vote was aye.

b. Resolution Honoring Women’s History Month Dr. Taylor brought attention to the resolution in the packet providing the history of honoring women’s history month. MSC (Arzamendi/Hicks) to adopt Resolution 15-74 to honor Women’s History month in March 2015. The student advisory vote was aye.

12. To the Board for Information

a. Quarterly Financial Status Report 2014-15 Fiscal Year; Quarter Ended December 31, 2014 Joe Allison reviewed the information on the Quarterly Financial Status Report for the 2014-15 Fiscal Year; Quarter Ended December 31, 2014.

b. CCCT Board Election for 2015 Dr. Taylor said the Board will need to vote on the slate of nominees at the April meeting. If any Trustee has preferences for nominees, please provide them to Dr. Taylor as soon as possible.

c. Board Policy and Administrative Procedure 3810 – Claims Against the District Dr. Taylor explained this policy was revised by legal counsel and the changes are quite extensive. This will come back at the April meeting for approval.

d. District Openers with MCFA Chapter 770 Dr. Taylor reviewed the list of openers that the District is proposing with MCFA. The Board will be asked to approve this list at the April meeting.

e. MCFA Chapter 770 Openers with District Dr. Taylor reviewed the list of openers that MCFA is proposing with the District.

f. Update from Vice President of Instruction

Dr. Gilliland provided an update on enrollment numbers. Conversations to move forward with prison education are happening with the facilities in Chowchilla. The curriculum committee had a technical assistance visit last week which was very helpful and positive. ACCJC gave approval for substantive change in digital arts. The annual report is being prepared and it is on target to be submitted by the deadline.

g. Update from Vice President of Student Services Vice President Vitelli gave information on the two high school visits which have recently occurred. There are more visits coming up and he hopes Trustees can attend them with administration. Registration begins in April for the fall semester. He updated the Board on the activities happening for the student equity initiative.

13. Reports a. From Board Members

Trustee Villarreal sent good thoughts for Trustee Jordan’s son-in-law and expressed his condolences for the loss of Gene Mena, classified employee, at the Los Banos campus.

Trustee Upton congratulated the newly tenured faculty. She reminded everyone of the State of the College luncheon on April 17. She hopes the issue of the bicycle rack at the track can be addressed soon. She enjoyed the visit to Chowchilla High School. Trustee Morrill shared a list of upcoming student events. She thanked the Board for supporting and helping students. Trustee Lashbrook stated the plant sale is March 28. She looks forward to attending some of the upcoming high school visits. She shared a success story of a Merced College alumnus. Trustee Hicks welcomed Trustee Arzamendi back and is glad to see him in good health. He thanked everyone for their help in running an orderly and timely meeting tonight. Trustee Gutierrez congratulated the newly tenured faculty and the student of the month. He thanked everyone for their reports tonight. He sent his thoughts to Gene Mena’s family and to Trustee Jordan’s son-in-law. He also welcomed Trustee Arzamendi back. Trustee Arzamendi said it is good to be back. He congratulated the newly tenured faculty. He is excited about the high school visits and the information about enrollment. He expressed good thoughts for Trustee Jordan’s son-in-law.

Trustee Jordan echoed his fellow trustees’ comments. He continues to be impressed by all the staff of Merced College. He encouraged everyone to continue the good work. He thanked everyone for the thoughts for his son-in-law.

b. Superintendent’s Report Dr. Taylor shared the news of a former trustee, Marian Ciriscioli, passing away in January. He said the memorial service for Gene Mena will be held on Friday, March 20. An account has been established by Dean Latham and if anyone is interested in donating to the fund, please contact her for information. He attended the Phi Theta Kappa induction ceremony this past Saturday. He encouraged everyone to donate to the Alpha Gamma Sigma fundraising effort. The next Excellence in Trusteeship workshop is coming up at Monterey Peninsula College. The MCSBA spring dinner is happening soon and he encouraged trustees to attend.

14. Future Discussion Items from Board Members Trustee Upton would like an update on the bicycle rack issue brought up tonight. Trustee Hicks would like to continue to get updates on the high school visits and to invite Vice President Vitelli to next year’s MCOE conference. Trustee Lashbrook requests an update on hiring processes and diversity of staff.

15. Second Closed Session

President Jordan reported out of the second closed session that the Governing Board voted seven ayes to zero no to not renew the employment of the Dean of Student Services effective July 1, 2015.

16. Adjournment The meeting was adjourned at 10:24 p.m.

Approved

Secretary to the Board of Trustees

Merced College Office of Administrative Services

Contract Summary Report April 14, 2015 Board Meeting

Schedule 15-51

Contract Number

Contract Description

MC2564 M.Gilliland

Affiliation Agreement with Merced Turlock Nephrology Medical Group (1/20/15-3/8/17) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2565 M.Gilliland

Affiliation Agreement with Daniel Hardy (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2566 M.Gilliland

Affiliation Agreement with Long Thao, MD Inc. (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2567 M.Gilliland

Affiliation Agreement with Olive Tree Wellness Center, Pamela Roussos, DO (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2568 M.Gilliland

Affiliation Agreement with Merced Podiatry Group LLC (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2569 M.Gilliland

Affiliation Agreement with Merced Heart Association (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2570 M.Gilliland

Affiliation Agreement with Chenn-Yow Fuh, MD Inc. (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2571 M.Gilliland

Affiliation Agreement with John C. Fremont Healthcare District (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2572 M.Gilliland

Affiliation Agreement with Eugenia Garcia, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2573 M.Gilliland

Affiliation Agreement with Merced Turlock Nephrology Medical Group (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2574 M.Gilliland

Affiliation Agreement with Central Valley Allergy, Mohan Reddy, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2575 M.Gilliland

Affiliation Agreement with Shahroukh Bakshay, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory

learning experience. No cost to District.

MC2576 M.Gilliland

Affiliation Agreement with Merced Rheumatology, Meghal Parikh, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2577 M.Gilliland

Affiliation Agreement with Apex Medical Group Inc., K. Devireddy, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2578 M.Gilliland

Affiliation Agreement with Mark S. Samberg, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2579 M.Gilliland

Affiliation Agreement with Interventional Paine Center Merced (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2580 M.Gilliland

Affiliation Agreement with Imtiaz A. Malik, MD Inc. (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2581 M.Gilliland

Affiliation Agreement with Kerry B. Evnin, MD Inc. (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2582 M.Gilliland

Affiliation Agreement with Livingston Community Health (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2583 M.Gilliland

Affiliation Agreement with Merced County Physicians, Teresita Enad, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2584 C.Vitelli

Instructional Service Agreement with Kings View Work Experience Center (07/01/15 – 6/30/16) for non-credit Career and Life Planning classes for Daily Living Skills up to 145,424 positive attendance contact hours. Cost to District is up to $89,146 which District receives non-credit FTES revenue.

MC2585 M.Gilliland

Instructional Service Agreement with Kings View Experience Center (7/1/15-6/30/16) for noncredit vocational course SOC-760. This course is provided for Merced College noncredit students at the Kings View facilities for up to a maximum of 145,425 positive attendance contact hours of instruction. Cost to District $92,000, for which District receives noncredit FTES revenue.

MC2585 C.Vitelli

Agreement with Burton Book Fund c/o John Burton Foundation (3/23/15-6/30/15) to establish a procedure with the Merced College Bookstore to pay for textbook expenses for Foster Youth identified by Merced College Financial Aid Office to supplement existing financial aid or book service provided to Foster Youth. All invoices must be received by John Burton Foundation no later than December 1, 2015 in order to receive payment. No cost/revenue to the District, the Burton Foundation will fund up to $500 per Foster Youth for student books.

MC2587 C.Vitelli (categorical)

Agreement with IMAGEN LLC (3/23/15-4/30/15) to complete a community analysis report to be completed no later than April 30, 2015 and presented to a group of stakeholders at Merced College. Analysis to include current perception

of Merced College amongst certain target groups, marketing trends to best reach target groups, barriers faced by target groups, potential marking tactics to appeal to target groups and complete report and analysis focus group finding. Cost to District $18,675.

MC2466A M.Gilliland (categorical)

Augmentation for Grant Agreement RFA#14-161 with California Community Colleges Chancellors Office (7/1/14-12/31/15) for WpLRC/RHTLE Retail, Hospitality, and Tourism/Learn & Earn 2014-2015. Income to District $100,000.

MC2588 M.Gilliland

Affiliation Agreement with Doctor’s Medical Center, Inc. dba Emanuel Medical Center (4/1/15-3/31/17) for the Registered Nursing and/or Licensed Vocational Nursing Program for student clinical experience. No cost to District.

MC2589 C.Vitelli (categorical)

Program Agreement with Student Health 101 (3/29/15-6/30/16) to provide electronic link on website/student email distribution of CHS’ publication “Student Health 101” magazine and newsletter for distribution to Merced College students, staff and faculty. Costs to District $4,400 (includes one-time and annual setup fee)

MC2590 M.Gilliland

Affiliation Agreement with University Pediatric Center, Sima Asadi, MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2591 J.Schultz

Disclosure Dissemination Agent Agreement with Keygent Advisors (3/1/15-3/30/15) to provide filing services for the five bond issuances of the District. The cost is to obtain outside third party demographic data relevant to the filing. Cost to District $675.

MC2592 M.Gilliland

Affiliation Agreement with Merced Faculty Associates Medical Group (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2593 M.Gilliland

Affiliation Agreement with Conrad Castellino MD (3/16/15-3/16/20) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.

MC2594 M.Gilliland (categorical)

Contract for Services with Merced County Office of Education (7/1/16-6/30/16) for fiscal service for 2015/2016. Merced College Child Development Center will provide early childhood education services to children dually enrolled in both the Early Head Start Care Partnership program and Merced College. Over a five-year partnership income will be $1,683,235. Income to District for first year $336,647.

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERScheduleApril 14, 2015

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 2/2/2015 5103881 5103939 78,806.87 General 2/9/2015 5107509 5107548 1,197,840.20 General 2/17/2015 5110246 5110305 81,774.20 General 2/23/2015 5112182 5112216 99,264.01

Board Designated 2/17/2015 5110306 5110306 4,423.64

Categorical 1 2/2/2015 5103940 5103948 45,005.95 Categorical 1 2/9/2015 5107549 5107556 98,437.57 Categorical 1 2/17/2015 5110307 5110314 26,317.84 Categorical 1 2/23/2015 5112217 5112240 28,638.89

Categorical 2 2/2/2015 5103949 5103971 18,018.39 Categorical 2 2/9/2015 5107557 5107582 107,286.37 Categorical 2 2/17/2015 5110315 5110343 47,324.95 Categorical 2 2/23/2015 5112241 5112266 40,032.62

Child Development 2/2/2015 5103972 5103979 4,048.73 Child Development 2/9/2015 5107583 5107585 643.29 Child Development 2/17/2015 5110344 5110350 6,194.81 Child Development 2/23/2015 5112267 5112271 3,031.72

MC Farm 2/2/2015 5103980 5103985 1,274.77 MC Farm 2/9/2015 5107586 5107592 2,557.87 MC Farm 2/23/2015 5112272 5112275 578.09 MC Farm

Capital Projects 2/2/2015 5103986 5103989 26,918.06 Capital Projects 2/9/2015 5107593 5107594 1,529.33 Capital Projects 2/17/2015 5110351 5110352 4,589.80 Capital Projects 2/23/2015 5112276 5112276 19,917.69

Bond Construction SFID1B 2/2/2015 5103990 5103990 3,922.55 Bond Construction SFID1B 2/9/2015 5107595 5107595 500.00

ASMC 2/9/2015 5107596 5107596 38.00 ASMC 2/17/2015 5110353 5110353 250.00 ASMC 2/23/2015 5112277 5112277 183.58

1,949,349.79

B. Payroll Registers:General 02/10/15 515,225.66 Work Study 02/10/15 44,642.88 General 02/27/15 2,466,297.39

Total: 3,026,165.93

Annual totalsJul 2014 1,829,059.18 Aug 2014 2,796,188.39 Sep 2014 2,367,235.15 Oct 2014 3,036,329.86 Nov 2014 3,023,974.09 Dec 2014 3,076,531.06 Jan 2015 2,945,333.75 Feb 2015 3,026,165.93 Mar 2015Apr 2015May 2015Jun 2015

Total: 22,100,817.41

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

Resolution 15-77

REQUEST FOR INTRABUDGET TRANSFER

April 6, 2015 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 14th day of April, 2015, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

1000 1,100 6000 9,917

TOTAL 11,017

2000 1088 4000 8628 5000 1301

TOTAL 11,017


Merced, CA 95348-2898

Resolution 15-78


April 06, 2015 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED that the following intrabudget transfers be made in the CATEGORICAL I FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 14th day of April, 2015, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

1000 16,575 3000 2,270 4000 2,816 7000 3,834

TOTAL 25,495

2000 2,100 5000 22,520 6000 875

TOTAL 25,495


Merced, CA 95348-2898

Resolution 15-79


April 6, 2015 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED that the following intrabudget transfers be made in the CATEGORICAL II FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 14th day of April, 2015, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

4000 3,433 5000 95,231 6000 26,240

TOTAL 124,904

1000 73,129 2000 17,511 3000 26,765 7000 7,499

TOTAL 124,904


Merced, CA 95348-2898

Resolution 15-80


April 6, 2015 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED that following intrabudget transfers be made in the CHILD DEVELOPMENT FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 14th day of April, 2015, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

2000 2908 3000 270 6000 100

TOTAL 3,278

4000 3178 5000 100

TOTAL 3,278


Merced, CA 95348-2898

RESOLUTION 15-81 FOR USE OF UNBUDGETED FUNDS

April 6, 2015 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $1,175 listed below.

a) 8889 Other Student Fee: Library 1,175 + a) Provide for materials (Vitelli)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________


Merced, CA 95348-2898

RESOLUTION 15-82 FOR USE OF UNBUDGETED FUNDS April 6, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be increased by $ 49,435 as listed below.

a) 8140 Apportionment - Temporary Assistance for Needy Families 6,448 - b) 8620 Categorical Apportionment – Calworks 18,698 - c) 8899 Other Local Revenue – Merced School Employee’s Federal

Credit Union 36,595 +

d) 8991 Intra Fund - Student Success & Support Program Match 37,986 +

a) Salary & benefits adjustment (Vitelli) b) Adjust budget due to decrease in program revenue (Vitelli) c) Allocate for Joseph Gallo Contract Education Agreement (Gilliland) d) Close out Student Success & Support Program Match carryover (Vitelli)


AYES_______NOES________ABSENT_________

Signed_____________________

Secretary of the Board

Date_______________________


Merced, CA 95348-2898


April 6, 2015

Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL II FUND be increased by $16,266 as listed below.

a) 8876 Health Fee – Student Health 18,491 +

b) 8991 Intra Fund – Disabled Student Services Portion 2,225 - a) Provide for increase in revenue (Vitelli) b) Reduced required district share (Vitelli)

PASSED AND ADOPTED, this 14th day of April, 2015, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date_______________________


Merced, CA 95348-2898


April 6, 2015 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CDC FUND be increased by $ 593 listed below.

a) 8650 Categorical Program – Child Development Merced County

Office of Education Special Need Grant 593 +

a) Revision to Merced County Office of Education Special Need Grant (Gilliland)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________

Following are personnel actions which have occurred since the previous meeting of the Board ofTrustees:

I. Faculty/Administrative Employment

A. RegularEmployee Assignment Salary Hire DateBuechler, Jeffrey Professor of Anthropology 68746.00 8/13/15

B. Adjunct/OverloadNote: Hourly instructional assignments are contingent upon adequate enrollment per classEmployee Assignment Salary Hire Date

* Alvarez, Claire Vocn 42 48.92 Spring 15* Alvarez, Claire Co-op Ed 47.99 Fall 14

Badal, Marion Phys 10, Math 4a, 4c 57.13 Spring 15Barnes, Lorraine Performance & Lecture Series-

MC Foundation194 stip Spring 15

Blackmore, Cynthia Entrep Bus Tech/Graphic Design (3)

2,500 stip2,500 stip2,500 stip

Spring 15

Blais, Robert Fire 63b 47.06 Spring 15* Bonstein, James Stu Success Wkshops 50 stip Spring 15I Brace, Kirsty Cldv 4 57.13 Spring 15

Cabezut-Ortiz, Delores

Co-op Ed 56.20 Spring 15

* Cambridge, Isabel Counseling-H.S.I. Stem grant,

56.20 Spring 15Carvalho, Suzanne AOM 59 250 stip Spring 15

* Casey, Jessica Kine 32, Athl 03 48.92 Spring 15* Casey, Robert Kine 33 51.67 Spring 15

Cassady, Stephen Assist. coach-Softball 2,700 stip Spring 15* Coahran, Scott Stu Success Wkshops 50 stip Spring 15* Coburn, Cary Proj. Dir. LB Food Forest grant 833 stip Spring15R Coburn, Cary Biol 1, 2 55.27 Spring 15* Coburn, Cary Proj. Dir. LB Food Forest grant 833 stip Summer 15

Constantinescu, Eugen

IDRC PLC Trng-PLC Int. II 1,344 stip Spring 15

Cruz, Ofelia Balance & Conditioning through 160 stip Spring 15Davidson, Gerald ETP WWT Trng-March

ETP WWT Trng-AprilETP WWT Trng-May

2,025 stip2,025 stip1,575 stip

PERSONNEL SCHEDULE 15-53April 14, 2015

3/2/15-3/30/154/1/15-4/29/155/4/15-5/27/15

R Davies, Robert Geol 2, Astr 1L, Phsc 1L, Astr 1 49.81 Spring 15

* Davies, Robert Geol Class Field Trip 849 stip Spring 15* Davies, Robert Performance & Lecture Series-

MC Foundation194 stip Spring 15

* Devine, Nathan Kine 33, Phed 10f 56.20 Spring 15Doiel, Kristine Costume Design 800 stip Spring 15

* Doiel, Mark Music Ensemble Performance 850 stip Fall 14* Donnelly, Bryan Cohort Assessment Trainers-

Area 4995 stip Spring 15

* Fregene, Paul Chem 2a 55.27 Spring 15Gonzalez, Araceli Gen Counseling 50.70 Spring 15

* Gregory, Aaron CTE Auto Outreach-Tune In/Up 400 stip Spring 15* Gregory, Aaron Co-op Ed 48.92 Spring 15* Hardcastle, Cindy Guid 30 49.77 Spring 15* Haugen, Annette Bus & Entrepreneurial Outreach

Activity800 stip Spring 15

Hausmann, Gregory Crim 42d 50.74 Spring 15Hazel, Anna Crim 6 49.81 Spring 15

* Heidelbach, Carin Theatre Arts Prod.-A Dream Play

1,350 stip Fall 14

* Heidelbach, Carin Theatre Arts Prod.-The Taming of the Shrew

1,350 stip Spring 15

* Hobbs, Lee Comm 4 55.27 Spring 15Hollister, Margaret Decision Making & Problem

Solving225 stip Summer 15

Hollister, Margaret Managing Organizational Change

225 stip Summer 15

Hoornaert, Don Auto prog.-NATEF cert. pre-visit 200 stip Spring 15* Huddleston, Allen Co-op Ed 48.92 Spring 15* Huddleston, Allen Kine 32, Athl 03 48.92 Spring 15

Hunter, Jeffrey Drft 4a-sub 47.06 Spring 15R Huntington, Pamela Read 80, Engl 1a 55.27 Spring 15* Huntington, Pamela Reading lab coordinator-LB 1,500 stip Spring 15

Issavi, Halin Chem 2a 47.95 Spring 15I Jones, Blanford Crim 42d 46.13 Spring 15R Jordan, Lana Phys 4a, 4c 56.20 Spring 15

Kaley, Julie Mktg 33 47.95 Spring 15Keane, Francesca Musg 14 48.92 Spring 15

R Kelly, Frank Emer 50 47.99 Spring 15Kelly, Patrick Stats/Scorebook-Basketball

mens/womens60 stip Spring 15

Kettering, Jeff Crim 42d 56.20 Spring 15Lacey, Edgar Mgmt 50b, 50c, 50d, 50f 47.99 Spring 15

Lacey, Edgar CSA-#MC5233-Decision Making & Prob. Solving

450 stip Summer 15

* Lorenz, Michael Performance & Lecture Series-MC Foundation

194 stip Spring 15

R Macias, Mireya Biol 2 56.20 Spring 15Maxwell, Gary Auto prog.-NATEF cert. pre-visit 200 stip Spring 15

* McBride, Jennifer Stu Success Wkshops 50 stip Spring 15I McComb, Ashley Phsc 1 53.41 Spring 15* Murphy, Joel Psyc 1a, Co-op Ed 53.41 Spring 15* Murphy, Joel Instr. prog. Review-Addiction

studies1,000 stip Spring 15

* Nagano, Jeffrey Indt 25-TAACCT 48.92 Spring 15* Nelson, Curtis Arts 512, Muse 44 55.27 Spring 15* Nelson, Curtis Music Ensemble Performance 850 stip Fall 14

Ortega, Karina Gui 102 49.77 Spring 15Padron Livermore, Barbara

Biol 1, 2 53.41 Spring 15

Paplos, Dimitra AB86 faculty mtg. 200 stip Spring 15Patton, Marvin Stu Success Wkshops 50 stip Spring 15

R Pecchenino, Michelle Nutr 44 56.20 Spring 15

* Perlin, Alana CTE Digital Media Outreach-high schools (2)

400 stip400 stip

Spring 15

* Pimentel, Myshellee Co-op Ed, Lbst 10 56.20 Spring 15Pistoresi, Patty Mgmt 50h, 50i, 50L 54.38 Spring 15Pistoresi, Patty MCCD HR-Wired That Way

wkshop150 stip Spring 15

Pistoresi, Patty Joseph Gallo Farms Contract #MC255-Employee Engagement

450 stip Spring 15

Pistoresi, Patty Joseph Gallo Farms Contract #MC255-Emotional Intelligence

450 stip Spring 15

* Pirtle, Toni Co-op Ed 52.56 Spring 15Raby, Aaron Mgmt 50h,50i, 51f, 51g 47.95 Spring 15Raby, Aaron CSA-#MC2533-Customer

ServiceCSA-#MC2533-Attitude in the WkplcCSA-#MC2533-Stress Mgmt & Conflict Reso.

450 stip450 stip900 stip

Spring 15

Reyna, Lisa Regn 44 47.06 Spring 15I Rodriguez, Kelsey Vocn 42 50.78 Spring 15* Roduner, Stacey Co-op Ed 54.38 Spring 15

* Saich, Edward Co-op Ed 56.20 Spring 15Salazar, Rene Tut 106, Psyc 1a 49.81 Spring 15Samra, Malkiat Emer 51 48.92 Spring 15

* Schindler, Wanda Edu 112c, Regn 18 56.20 Spring 15Serena, Jose BSI-Athletes:ed plan, risk

students, track academic progress

5,000 stip Spring 15

R Sobalvarro, Natalie Span 1 55.27 Spring 15Sousa, Jay Digital Arts CTE-High School

Outreach200 stip Spring 15

Souza, Jack Theatre Arts Prod.-Six Characters in Search of An Author

1,000 stip Fall 14

* Sparks, Rox Ann Co-op Ed 52.56 Spring 15Taylor, Ken Music Ensemble Performance-

Jazz Band 2014500 stip Fall 14

Taylor, Ken Music Ensemble Performance-Jazz Ensemble

500 stip Spring 15

* Tenn, Brandon Cohort Assessment Trainers-Area 1 (2)

978 stip978 stip

Spring 15

R Tenn, Brandon Study Central, Chem 4b 54.34 Spring 15Thomas, Brandon Crim 42d 50.78 Spring 15

I Thomas, William Auto prog.-NATEF cert. pre-visit eval.

200 stip Spring 15

* Thornburgh, James MUHSD Assets Career Exploration Series-CTE presentation & tour

150 stip Spring 15

* Thornburgh, James Drft 4a, 5, 25 54.34 Spring 15Toscano, Donald Kine 33 47.06 Spring 15

R Vitelli, Summer Tut 106, Study Central 54.34 Spring 15Wegner, Mikel Co-op Ed 48.92 Spring 15

I Whitehurst, Jeana Co-op Ed 47.06 Spring 15R Williamson, Linda Psyc 1a, Psyc 9, Cldv 1 49.81 Spring 15

Williamson, Linda CASRA workshops-Module 2 (5) 300 stip600 stip600 stip750 stip150 stip

Williamson, Linda CASRA workshops prep 200 stip 5/15/2015* Wilson, Krista Chem 2a 56.20 Spring 15

Zdanowski, Michael Mgmt 50a, 50b, 50c, 50d, 50f 50.74 Spring 15

1/21/15-1/28/152/4/15-2/25/153/4/15-3/25/154/1/15-4/29/15

5/6/15

Zdanowski, Michael CSA-#MC2533-Communication in the WkplcCSA-#MC2533-Team Building/Values & EthicsCSA-#MC2533-Time Mgmt

450 stip900 stip450 stip

Spring 15

Zdanowski, Michael Joseph Gallo Farms-Contract #MC2555- Challenges of Leadership

450 stip Spring 15

I Initial HireR Revised* Full-time facultye Equivalency

C. SeparationsEmployee Assignment Action DateShea-Akers, Stefani Professor Resignation 6/30/15

D. MiscellaneousEmployee Assignment Action DateSoto, Gregory Acting Dean of Student Svcs Temp reclass 3/23/15 - TBD

II. Classified/Management Employment

A. RegularEmployee Assignment Salary Hire Date

B. Hourly/Short-termEmployee Assignment Salary Hire DateBarrera, Yesenia Stu Svcs Clerk II-Fin Aid $12.58/hr 4/6/15-until filledBauer, Aleta CS Instr Ceramics $246.00 stip 1/15/15-3/5/15Bega, Jenny Account Tech III $16.10/hr Extended

to 3/20/15Blackwood, Andrew CS Instr Lap Swim $61.00 stip 1/5/15-2/27/15Bray, Ashley Clerk/Typist $10.83/hr 4/6/15-6/12/15Casas-Gomez, Alejandro

CS Instr Lap Swim $365.00 stip 1/5/15-2/27/15

Clarkson, Joel Instr. Sppt. Tech I-SME $13.89/hr 3/15/15-5/15/15Decker, Tracy CS Instr Yoga $380.00 stip 1/13/15-3/5/15

DeWall, Diana CS Instr An Evening w/the Artist $360.00 stip 2/5/15-2/19/15

Duran, Ronald CS Instr Aikido $184.00 stip 1/6/15-2/26/15Fox, Walter Switchboard Operator $12.01/hr 4/2/15-5/1/15Garris, Colleen CS Instr Fitness Lab $122.00 stip 2/2/15-2/27/15Gonzalez, Bianca CS Instr Belly Dance Fitness Lev

1$192.00 stip 1/20/15-2/26/15

Gossett, William CS Instr Ceramics $496.00 stip 1/12/15-3/16/15Greene, Tanner Cs Instr Lap Swim $304.00 stip 1/5/15-2/27/15Imbrogno, Roger CS Instr Fitness Lab $129.00 stip 3/2/15-3/31/15Ingraham, Jason Instr. Sppt. Tech I-Athletics $13.89/hr Extended

to 5/22/15Kapeghian, Tamarah Lifeguard I $9.83/hr 3/16/15-5/17/15

Knott, Marisa SSSP Technician $16.10/hr 3/30/15-6/30/15Lara, Luis Traffic Safety Instructor $35.00/hr 3/2/15-6/30/15McComb, Darren Shipping & Receiving Clerk $13.21/hr 4/6/15-5/6/15Velasquez, Christina Account Tech I $13.21/hr Extended

to 3/13/15Velasquez, Christina Account Tech II $14.59/hr 3/16/15-4/10/15Velasquez, Christina Account Tech II $14.59/hr Extended

to 6/30/15Wattles, Chelsie Cs Instr Lap Swim $122.00 stip 1/5/15-2/27/15Wohltman, Deborah CS Instr Western Line Dance $28.00 stip 1/16/15-2/27/15Wolterbeek, Ryan Cs Instr Lap Swim $106.00 stip 21/5/15-2/27/15Zumkehar, Gina Lifeguard I $9.83/hr 3/16/15-6/14/15Zweig, Erica CS Instr World Dance $80.00 stip 2/25/15-4/1/15

C. SeparationsEmployee Assignment Reason Date

D. MiscellaneousEmployee Assignment Action DateAmavizca, Omar From Mgmt range 26/10+2% to

Mgmt range 8/3Reclass 7/1/15

Barabe, Becky 15% increase Temp Reclass Extend to 4/30/15

Elms, Jim Counseling Volunteer 3/25/15-3/27/15Ferguson, Kristen Archeology assistant/tutor Volunteer 3/7/15-5/9/15Lee, Seng From Classified range 11 to

Classified range 15Temp Reclass 6/1/15-6/30/15

Lee, Seng From Classified range 11 to Classified range 15

Temp Reclass 7/1/15-7/31/15

Martinez-Perez, Ana CDC-assist w/ childcare Volunteer 3/5/15-5/29/15

Sanchez Flores, Lidia

Counseling Volunteer 4/6/15-7/30/15

Last Name First Name Work CenterBueno Alejandro Computer LabButler Daniel IT-WeldingCamp Anthony OperationsEvans Melissa DSPSGarcia Lousianna Social SciencesGarza Ruben DSPSJennings Joshua AgricultureJensen Young Chance Reading LabLafontaine Brynn Tutorial - LBMelchor Ginny Tutorial - LBMeraz-Cardenas Ann EOPS - LBNorman Jay FacilitiesPayne Pamela TutorialRodrigues Rachel TheaterRojas Enrique Operations - LBSalamanca Celina Child Development CenterSherron Wyatt AgricultureShivers Ann Computer LabSilva Gonzalez Leslie Child Development CenterStubbs Mildred Child Development CenterTubbs Rebecca TutorialValdez Brandee LibraryVerma Kristy TutorialWallace Jessica Tutorial - LBWario Teresa Chemistry LabWashington Madeline Strength LabWiseman Breonna Fitness LabWright David IT - Welding

Federal Work StudyApr-15

Last Name First Name Work CenterAndrus Kimberly Child Development CenterAnguiano Jocelyn DSPSCarranza Cortes Eduardo Print ServicesDunlap Chelsea DSPSFigueroa Gutierrez Laura EOPSGonzalez Alexus Tutorial - LBKahepu'u Charlie AthleticsMagana Brianna Tutorial - LBMcCartney Kevin DSPSMcCullough Cory TutorialMcneil Kelina DSPSMelchor Ginny Tutorial - LBMendez Robert Tutorial - LBMendez Eduardo DSPSMiramontes Ruiz Alicia Tutorial - LBMonay Ricardo BookstoreMoua Serena DSPSOrbai Jina DSPSRodriguez Miguel DSPSRomo Jennifer DSPSScram Bryan EOPSVang Sazong DSPSXiong Lena DSPSZaragoza Martin DSPS

General FundApril 2015 Hires

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT APRIL 14, 2015, MEETING OF THE BOARD

Schedule 15-54

Item: Blanket Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period. Fund BPO’s Dollar Amount General Fund (110) 8 2308.01 Board Designated Fund (121) Categorical Fund I (123) 6 4329.01 Categorical Fund II (124) 8 42949.00 Child Development Fund (330) Merced College Farm Fund (340)

2 240.00

Capital Projects Fund (410) 1 .01 Merced Bond Construction Fund (420) Los Banos Bond Construction Fund (421) Total 25 49,826.03

Note: All vouchers, including payments for the above Blanket Purchase Orders, are reflected on the Accounts Payable Warrant Report. Blanket Purchase Orders dated Februray 25, 2015 through April 1, 2015 are reflected above. For this period a total 25of Blanket Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Blanket Purchase Orders listed above.

BPO NO PREFERRED NAME BPO DATEB0014132 Smart & Final Stores LLC 02/25/2015B0014133 Merced County Office of Education 02/26/2015B0014134 G & K Services, Inc. 02/27/2015B0014135 Bestco Electricydba: Best Electric 02/27/2015B0014136 Target Bank 03/09/2015B0014137 Nasco West 03/10/2015B0014138 Save Mart Supermarkets 03/10/2015B0014139 Tractor Supply Co 03/11/2015B0014140 HOME DEPOT / GECF 03/12/2015B0014141 Holt of California 03/12/2015B0014142 Office Depot 03/12/2015B0014143 Johnstone Supply 03/16/2015B0014144 Veterinary Service, Inc 03/16/2015B0014145 Veterinary Service, Inc 03/16/2015B0014146 Office Depot 03/17/2015B0014147 Merced College Bookstore 03/17/2015B0014148 Dataflow Business Systems, Inc. 03/18/2015B0014149 Merced College Bookstore 03/20/2015B0014150 Office Depot 03/23/2015B0014151 Office Depot 03/24/2015B0014152 Office Depot 03/24/2015B0014153 Fastenal Company 03/24/2015B0014154 Modesto Steel Co., Inc. 03/24/2015B0014155 Target Bank 03/25/2015B0014156 Ingraham Trophies 03/30/2015

49826.03

0.01200.00

730.00700.00

1379.00200.00250.00

140.001000.001500.00345.00150.00

200.00150.00500.00

1000.00275.00

0.01350.00350.00478.00100.00

Blanket PO ReportBPO

0.0139549.00

280.00


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT APRIL 14, 2015 MEETING OF THE BOARD

Item: Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period.

Fund Purchase

Orders Dollar Amount General Fund (110) 61 100689.25 Board Designated Fund (121) 2 2616.70 Categorical Fund I (123) 19 64309.86 Categorical Fund II (124) 80 230788.27 Child Development Fund (330) 4 3115.78 Merced College Farm Fund (340) Capital Projects Fund (410) 3 7857.00 Merced Bond Construction Fund (420) Los Banos Bond Construction Fund (421)

ASMC Fund (710) Total 169 409,376.86

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders created Februrary 25, 2015 through April 2, 2015 are reflected above. For this period a total of 169 Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Purchase Orders listed above.

PO NO PREFERRED NAME PO DATEP0037974 CDW GOVERNMENT INC Attn: Paul Cardamone 02/25/2015P0037975 CDW GOVERNMENT INC Attn: Paul Cardamone 02/25/2015P0037976 CDW GOVERNMENT INC Attn: Paul Cardamone 02/25/2015P0037977 San Francisco Giants 02/25/2015P0037978 Carolina Biological Supply 02/25/2015P0037979 Wards Natural Science 02/25/2015P0037980 Carolina Biological Supply 02/25/2015P0037981 Atlex.Com Attn: Chris Wood 02/25/2015P0037982 CDW GOVERNMENT INC Attn: Paul Cardamone 12/31/2014P0037983 CDW GOVERNMENT INC Attn: Paul Cardamone 02/26/2015P0037984 Carolina Biological Supply 02/26/2015P0037985 Fisher Science Education Fisher Scientific 02/26/2015P0037986 Projectors, Etc. 02/27/2015P0037987 National Gym Supply, Inc. Account#52353 02/27/2015P0037988 Projectors, Etc. 02/27/2015P0037989 Amazon/GE Money Bank 02/27/2015P0037990 Scantron Corp 02/27/2015P0037992 Casey Printing 02/27/2015P0037993 Amazon/GE Money Bank 02/27/2015P0037994 CDW GOVERNMENT INC Attn: Paul Cardamone 02/27/2015P0037995 Thermo Fisher Scientific (Asheville) LLC ATTN: JOTI

DHILLON03/02/2015

P0037996 Amazon/GE Money Bank 03/02/2015P0037998 Forensic Analytical Laboratories, Inc. 03/02/2015P0037999 Maplesoft 03/03/2015P0038000 Casey Printing 03/03/2015P0038001 Office Depot 03/03/2015P0038002 Claridge Products 03/03/2015P0038003 Fresno Oxygen 03/04/2015P0038004 Screening for Mental Health, Inc. 03/04/2015P0038005 Star Trac 03/04/2015P0038006 Omni Update, Inc. 03/04/2015P0038007 Freestyle Photographic Supply 03/04/2015P0038008 B & H Photo Video 03/04/2015P0038009 Amazon/GE Money Bank 03/05/2015P0038010 Amazon/GE Money Bank 03/05/2015P0038012 Blick Art Materials 03/05/2015P0038013 CDW GOVERNMENT INC Attn: Paul Cardamone 03/06/2015P0038014 Carolina Biological Supply 03/06/2015

77.72538.26155.48365.5342.00

286.201,045.09

30,000.00293.62320.71

3,267.002,042.00

29.76447.92956.40

131.962,795.76

370.97

32.8650.00

225.84318.60575.47414.02

1,149.20

568.091,981.57

81.2380.01

7,523.76

2,643.50343.37313.4435.95

2,298.13

PO ReportPO GL AMT

42,856.2720,062.301,373.03

P0038015 Merced College Bookstore 03/06/2015P0038016 Central Sanitary Supply Acct#:015540 03/06/2015P0038017 B & H Photo Video 03/06/2015P0038018 Office Depot 03/06/2015P0038019 CDW GOVERNMENT INC Attn: Paul Cardamone 03/09/2015P0038020 CDW GOVERNMENT INC Attn: Paul Cardamone 03/09/2015P0038021 CDW GOVERNMENT INC Attn: Paul Cardamone 03/09/2015P0038022 CDW GOVERNMENT INC Attn: Paul Cardamone 03/09/2015P0038023 Image Sales, Inc. 03/09/2015P0038024 CDW GOVERNMENT INC Attn: Paul Cardamone 03/09/2015P0038025 CDW GOVERNMENT INC Attn: Paul Cardamone 03/09/2015P0038026 Best Buy Business Advantage Account 03/09/2015P0038027 Fresno Oxygen 03/09/2015P0038029 Atlex.Com Attn: Chris Wood 03/10/2015P0038030 OCLC Inc 03/10/2015P0038031 Sars Software Products, Inc.yATTN: JOANNE

FIELDS DOTY03/10/2015

P0038032 Taher, Campus Dining 03/10/2015P0038033 Brookstone Stores, Inc. 03/10/2015P0038034 Dataflow Business Systems, Inc. 03/11/2015P0038035 Dataflow Business Systems, Inc. 03/11/2015P0038036 Dataflow Business Systems, Inc. 03/11/2015P0038037 Dataflow Business Systems, Inc. 03/11/2015P0038038 Dataflow Business Systems, Inc. 03/11/2015P0038039 Dataflow Business Systems, Inc. 03/11/2015P0038040 Layne Laboratories, Inc. 03/11/2015P0038041 Hillyard Inc. Account#: 307694 03/11/2015P0038042 Hardy Diagnostics Attn: Sheri Carroll 03/11/2015P0038043 MediaSignage Inc. 03/12/2015P0038044 Bulbtronics 03/12/2015P0038045 Fisher Science EducationyFisher Scientific 03/12/2015P0038046 Fisher Science EducationyFisher Scientific 03/12/2015P0038047 Life Science Research 03/12/2015P0038048 Fisher Science EducationyFisher Scientific 03/12/2015P0038049 Life Science Research 03/12/2015P0038050 VIA Trailways 03/12/2015P0038051 NATEF 03/12/2015P0038052 Pro Tech Security & Electronics 03/12/2015P0038053 Positive Promotions 03/12/2015P0038054 TigerDirect.Com 03/12/2015P0038055 Modern Air Mechanical 03/13/2015P0038056 Merced College Bookstore 03/13/2015 933.93

750.001,227.00

104.35361.79

4,719.00

3,599.17274.9422.40

112.323,081.75

133.2357.19

729.2774.67

527.00

259.31420.37132.06602.3476.81

5,500.00

773.28428.76600.4010.35

1,483.10244.62

36,409.60222.65

4,500.00

14,185.50380.70731.38

1,456.161,228.46

119.8883.52

337.59184.87685.58

P0038057 Dawna Gauthier 03/13/2015P0038058 Troxell Communications Inc 03/13/2015P0038059 CDW GOVERNMENT INC Attn: Paul Cardamone 03/13/2015P0038060 Applied Industrial Technologies 03/16/2015P0038061 CDW GOVERNMENT INC Attn: Paul Cardamone 03/16/2015P0038062 Ohlone College Community Education 03/16/2015P0038063 KAP7 International 03/16/2015P0038064 S & R Sports 03/16/2015P0038065 Best Buy Business Advantage Account 03/16/2015P0038066 Pro Tech Security & Electronics 03/16/2015P0038067 LC Action Police Supply 03/17/2015P0038068 Techsmith Corp 03/17/2015P0038069 Kognito Solutions LLC 03/17/2015P0038070 Kognito Solutions LLC 03/17/2015P0038071 Ian Sean Hanneman 03/17/2015P0038072 CDW GOVERNMENT INC Attn: Paul Cardamone 03/17/2015P0038073 Carolina Biological Supply 03/17/2015P0038074 Harrison Design 03/17/2015P0038075 Office Depot 03/17/2015P0038076 Dataflow Business Systems, Inc. 03/18/2015P0038077 Reference Service Press 03/18/2015P0038078 Valley Business Center 03/19/2015P0038079 California Association of Public Purchasing Officers 03/19/2015

P0038080 CDW GOVERNMENT INC Attn: Paul Cardamone 03/19/2015P0038081 American Hotel & Lodging Educational Institute 03/19/2015P0038082 Pristine Window Solutions 03/19/2015P0038083 Bestco Electric dba: Best Electric 03/19/2015P0038084 American Eagle Enterprises 03/19/2015P0038085 Melo's Gas & Gear, Inc. 03/19/2015P0038086 Platt Electrical Supply Inc. 03/19/2015P0038087 Hillyard Inc. Account#: 307694 03/19/2015P0038088 B & H Photo Video 03/20/2015P0038089 ETS/Institutional ToeflyEducational Testing Service 03/20/2015

P0038090 CDW GOVERNMENT INC Attn: Paul Cardamone 03/20/2015P0038091 Matco Tools 03/20/2015P0038092 Encore Data Products, Inc. 03/20/2015P0038093 Motivators Inc 03/20/2015P0038094 Thermo Fisher Scientific (Asheville) LLC ATTN: JOTI

DHILLON03/20/2015

P0038095 Loving Guidance, Inc. 03/20/2015

1,747.12412.99

1,210.601,809.80

205.32

10,215.983,236.06

96.12481.20

2,103.83

11,330.00850.00

2,135.004,872.005,544.72

51.3158.27

420.12260.00

2,472.46

900.002,006.23

38.263,920.00

183.59

1,316.00403.47223.75

7,500.0013,000.00

144.2499.00

690.571,361.00

284.83

8,992.407,983.36

223.45114.98

P0038096 Scantron Corp 03/20/2015P0038097 CDW GOVERNMENT INC Attn: Paul Cardamone 03/20/2015P0038098 Central Sanitary Supply Acct#:015540 03/23/2015P0038099 Lincoln Equipment Inc 03/24/2015P0038100 Apple Computer Inc 03/24/2015P0038101 CDW GOVERNMENT INC Attn: Paul Cardamone 03/24/2015P0038102 West Payment Center 03/24/2015P0038103 Lincoln Equipment Inc 03/24/2015P0038104 Moore Medical, LLC 03/24/2015P0038105 KAP7 International 03/24/2015P0038106 Pocket Nurse Enterprises 03/24/2015P0038107 Baudville 03/24/2015P0038108 ITSolutions/Currie Attn: Joe McKenzie 03/24/2015P0038109 Carolina Biological Supply 03/24/2015P0038110 Clay Mix 03/24/2015P0038111 Fisher Science Education Fisher Scientific 03/24/2015P0038112 Airgas NCN 03/24/2015P0038114 Atlex.Com Attn: Chris Wood 03/24/2015P0038115 Clay Mix 03/24/2015P0038116 Norman S. Wright-Duckworth 03/24/2015P0038117 Matco Tools 03/25/2015P0038118 Office Depot 03/25/2015P0038119 Casey Printing 03/25/2015P0038120 Krueger International, Inc. 03/25/2015P0038121 Fresno Oxygen 03/26/2015P0038122 Life Science Research 03/27/2015P0038123 Carolina Biological Supply 03/27/2015P0038124 GRAPHIK DIMENSIONS, LTD 03/27/2015P0038125 Best Buy Business Advantage Account 03/27/2015P0038126 LC Action Police Supply 03/30/2015P0038127 HOME DEPOT / GECF 03/30/2015P0038128 Provantage Corp 03/31/2015P0038129 Merced College Bookstore 03/31/2015P0038130 Rockware, Inc. 03/31/2015P0038131 CDW GOVERNMENT INC Attn: Paul Cardamone 03/31/2015P0038132 LC Action Police Supply 03/31/2015P0038133 Riverside Publishing Co 03/31/2015P0038134 Merced College Bookstore 03/31/2015P0038135 THE UNIVERSITY OF TEXAS AT AUSTIN 04/01/2015P0038136 THE UNIVERSITY OF TEXAS AT AUSTIN 04/01/2015P0038137 Amazon/GE Money Bank 04/01/2015P0038138 B & H Photo Video 04/01/2015

51.32578.65

539.07312.12

5,087.697,400.001,000.00

150.98156.83264.58322.49636.95

1,749.601,493.49

575.86106.81316.51

6,729.0220.67

6,287.444,393.833,434.40

580.7095.26

125.4052.60

1,852.20

4,626.40582.0386.40

179.34100.44

8,402.3257.51

14,705.40999.68689.57

60.60189.5996.23

491.56736.32

P0038139 University Products Inc. Archivalsuppliers.Com 04/01/2015P0038140 Atlex.Com Attn: Chris Wood 04/01/2015P0038141 BSN Sports 04/01/2015P0038142 QUALITY CLEANING SERVICE 04/02/2015P0038143 Image Masters 04/02/2015P0038144 Emcor Service ATTN: RAY KUTKA 04/02/2015P0038145 Bulbtronics 04/02/2015P0038146 Sigma-Aldrich Inc 04/02/2015P0038147 CDW GOVERNMENT INC Attn: Paul Cardamone 04/02/2015

169 Rows 4/6/2015 11:55 Grand Total 409,376.86

12,037.38

500.004,805.00

725.0046.22

599.40

1,058.6542.25

488.75

CURRICULUM REVISIONS FROM March 5, 2015 (Changes effective Summer 2016 unless stated otherwise)

Schedule 15-56 COURSE INACTIVATION CORR-42 Control and Supervision in Corrections CORR-43 Correctional Interviewing and Counseling CORR-44 Legal Aspects of Corrections) CORR-49A-ZZ Special Topics in Corrections PROGRAM INACTIVATION A.A. Corrections (21100.AA) C.T. Corrections (21100.CT) PROGRAM MODIFICATIONS PER CHANCELLOR’S OFFICE REQUEST A.S. – Biotechnology: Pre-Professional

CURRICULUM REVISIONS FROM March 19, 2015 (Changes effective Summer 2016 unless stated otherwise)

COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES CLDV-37 Supervising Adults in ECE Settings COURSE CHANGES/TITLE 5 CONTENT REVIEW (CTE) CLDV-02 Child, Family and Community IGETC/CSU-GE/AA BREADTH AND UC-TCA (SECOND READING) MGMT-50S Leading With Your Strengths PHIL-02 Social and Political Philosophy PROGRAM MODIFICATIONS A.S. Chemistry (19100.AS) to A.S.-T. Chemistry COURSE SLO UPDATES EFFECTIVE SUMMER 2015 COMM-04 Small Group Discussion and Problem Solving COMM-05 Interpersonal Communication

CURRICULUM REVISIONS FROM April 2, 2015 (Changes effective Summer 2016 unless stated otherwise)

COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES KINE-90 Adaptive Physical Education IGETC/CSU-GE/AA BREADTH AND UC-TCA (SUBMISSION PROPOSALS) KINE-09 Adaptive Physical Education IGETC/CSU-GE/AA BREADTH AND UC-TCA (FIRST READING) KINE-09 Adaptive Physical Education COURSE INACTIVATION PHED-15 Adapted Physical Education COURSE SLO UPDATES EFFECTIVE SUMMER 2015 COMM-30 Introduction to Intercultural Communication

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street, Merced, California 95348-2898 Telephone 209-384-6000 • Fax: 209-384-6043

To: Richard Randall, MCFA Chief Negotiator

From: Ron Taylor, District Chief Negoti

Date: March 2, 2015

Re: 2015-16 Openers

Ronald C. Taylor, Ph.D Superintendent/President

BOARD OF TRUSTEES Dennis Jordan, Board President

Joe Gutierrez, Vice President Gary Arzamendi, Clerk

Jean Upton Wayne Hicks

Cindy Lashbrook Leone! Villarreal

In the mode of interest-based negotiation, Merced Community College District requests the

opening of negotiations on a new contract for 2015-16, and provides the following revised

"sunshine list" to open the process:

Article VI

Article IX

Article X

Article XI

Fringe Benefits

Evaluation and Tenure

Workload

Salaries

I look forward to working with you to establish a negotiation schedule after the Board of Trustees

adopts the District's sunshine list of openers.

Cc: Board of Trustees

Patrick Mitchell, MCFA President

Merced Community College District

Resolution15-85

Declaring the Week of May 17-23, 2015 as

Classified School Employee Week in the


WHEREAS, classified school employees provide valuable services to the schools and students of the Merced Community College District; and

WHEREAS, classified school employees contribute to the establishment and promotion of a positive instructional environment; and

WHEREAS, classified school employees play a vital role in providing for the welfare and safety of Merced Community College District's students; and

WHEREAS, classified school employees employed by the Merced Community College District strive for excellence in all areas relative to the educational community;

THEREFORE BE IT RESOLVED, that the Merced Community College District hereby recognizes and wishes to honor the contribution of the classified school employees to quality education in the state of California and in the Merced Community College District and declares the week of May 17-23, 2015 as Classified School Employee Week in the Merced Community College District.

PASSED AND ADOPTED this 14th day of April 2015 by the Governing Board of the Merced Community College District by the following vote:

AYES:

NOES:

ABSENT:

Approved Secretary of the Board of Trustees


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE April 14, 2015 MEETING OF THE BOARD

Item: Second Reading - Board Policy & Administrative Procedure 3810 – Claims

Against the District Presented by: Ron Taylor For Information X For Action Background Information This policy and procedure has been vetted throughout the various constituents on campus and their feedback has been incorporated. The College Council has reviewed it and forwards it to the Board. This policy and procedure came before the Board for a first reading at the March 10, 2015, meeting. Recommendation/Requested Action It is recommended the Board approve the proposed policy and procedure. Attachment BP/AP 3810 – Claims Against the District

BOARD POLICY 3810 CLAIMS AGAINST THE DISTRICT Reference: Education Code Sections 72500 & 72502; Government Code Sections 800, 810 et seq, 900 et seq., 910, 946.4, &

53051 Any and all claims for money or damages against the District for money or damages, which are not governed by any other statutes or regulations expressly relating thereto, shall must be presented and acted upon in accordance with Title I, Division 3.6, Part 3, Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of the California Government Code. the following procedures. Compliance with these procedures is a prerequisite to any court action, unless the claim is governed by statutes or regulations which expressly free the claimant from the obligation to comply with this policy and the claims procedures set forth in Government Code Section 900, et seq. Claims must be presented according to this policy as a prerequisite to filing suit against the District. Claims that are not subject to the requirements of this policy include, but are not limited to, the following:

• Claims by public entities: claims by the state or by a state department or agency or by another public entity.

• Claims for fees, wages and allowances: claims for fees, salaries or wages,

mileage, or other expenses and allowances. The designated place for service of claims, lawsuits or other types of legal process upon the District is: Merced Community College District Vice President Administrative Services 3600 M Street Merced, CA 95348

1. Claims for money or damages relating to a cause of action for death or for injury to person, personal property, or growing crops shall be presented to the Board not later than six months after the accrual of the cause of action. (Government Code Sections 905, 911.2)

2. Claims for money or damages as authorized in Government Code Section 905 and not included in paragraph 1 above shall be filed not later than one

year from the date the cause of action accrues. (Government Code Sections 905, 911.2)

3. Claims for money or damages specifically excepted from Government Code Section 905, including but not limited to claims by public employees for fees, salaries, wages, mileage, or other expenses and allowances, shall be filed not later than one year after the accrual of the cause of action. (Government Code Sections 905, 911.2, 935)

Late Claims

Claims under paragraph 1 above that are presented later than six months after the accrual of the cause of action, shall present, along with the claim, an application to file a late claim. Such claim and application to file a late claim must be filed not later than one year after the accrual of the cause of action. If a claim under paragraph 1 is filed later than six months after the accrual of the cause of action and is not accompanied by the application, the Governing Board or the Superintendent/President, or designee, shall, within forty-five (45) days, give written notice that the claim was not filed timely and that it is being returned without further action.

The application shall state the reason for the delay in presenting the claim. The Governing Board, shall grant or deny the application within 45 days after it is presented. By mutual agreement of the claimant and the Superintendent/President, or designee, this 45-day period may be extended by written agreement made before the expiration of such period. If the Governing Board does not take action on the application within 45 days, it shall be deemed to have been denied on the 45th day unless such time period has been extended, in which case it shall be denied on the last day of the period specified in the extension agreement.

If the application to present a late claim is denied, the claimant shall be given notice in substantially the following form:

WARNING

IF YOU WISH TO FILE A COURT ACTION ON THIS MATTER YOU MUST FIRST PETITION THE APPROPRIATE COURT FOR AN ORDER RELIEVING YOU FROM THE PROVISIONS OF GOVERNMENT CODE SECTION 945.4 (CLAIMS PRESENTATION REQUIREMENT). SEE GOVERNMENT CODE SECTION 945.6. SUCH PETITION MUST BE FILED WITH THE COURT WITHIN SIX (6) MONTHS FROM THE DATE YOUR APPLICATION FOR LEAVE TO PRESENT A LATE CLAIM WAS DENIED.

YOU MAY SEEK THE ADVICE OF AN ATTORNEY OF YOUR CHOICE IN CONNECTION WITH THIS MATTER. IF YOU DESIRE TO CONSULT AN ATTORNEY, YOU SHOULD DO SO IMMEDIATELY.

(Government Code Sections 911.3, 911.4, 911.6, 911.8, 912.2, 935)

Delivery and Form of Claim

A claim, any amendment thereto, or an application for leave to present a late claim shall be deemed presented when delivered to the office of the Superintendent/President, or deposited in a post office, sub-post office, substation, or mail chute or other like facility maintained by the U.S. Government, in a sealed envelope properly addressed to the District office with postage paid. (Government Code Sections 915, 915.2)

Notice of Claim Insufficiency

The Superintendent/President or designee shall review all claims for sufficiency of information. The Superintendent/President or designee may, within twenty (20) days of receipt of claim, either personally deliver or mail to claimant a notice stating deficiencies in the claim presented. If such notice is delivered or sent to the claimant, the Governing Board shall not act upon the claim until at least fifteen (15) days after such notice is sent. (Government Code Sections 910.8, 915.4)

Amendments to Claim

Claims may be amended within the time limits specified in Section 1, above, or prior to final action by the Governing Board whichever is later, if the claim, as amended, relates to the same transaction or occurrence which gave rise to the original claim.

Action on Claim

Within forty-five (45) days after the presentation or amendment of a claim, the Governing Board shall take action on the claim. (Government Code Section 912.4) This time limit may be extended by written agreement before the expiration of the 45-day period, or after the expiration of the 45 day period if an action based on the claim has not been commenced and is not yet barred by the period of limitations provided in Section 945.6. (Government Code Section 912.4) The President or designee shall transmit to the claimant a notice of action taken. (Government Code Section 913) If no action is taken within the prescribed time limits, the claim shall be deemed to have been rejected and the claimant notified in accordance with Government Code Section 913. (Government Code Section 945.6)

Retroactivity of this Policy

This policy is intended to apply retroactively to any existing causes of action and/or claims for money and/or damages.

Roster of Public Agencies

The Superintendent/President or designee shall assure that all information regarding the District is filed accurately with the Roster of Public Agencies in the office of the Secretary of State and the County Clerk. Any changes to such information shall be filed within 10 days after the change in facts.

The verified information shall include the full legal name of the District, the mailing address of the Board, and the names and business addresses of each member of the Board, and the name, title, and business address of the Board President, and clerk or secretary of the Board. (Government Code Section 53051) See Administrative Procedure 3810 Adopted 1/18/05 Revised 12/2/14

ADMINISTRATIVE PROCEDURE 3810 - Claims Against the District Reference: Education Code Sections 72500 & 72502; Government Code Sections 800, 810 et seq, 900 et seq., 910, 946.4, & 53051 Claims filed against Merced Community College District must be filed by mail or in person within the time prescribed by Government Code section 911.2, which states: “A Claim relating to a cause or action for death, or for injury to person or to personal property or growing crops shall be presented as provided in Article 2 (commencing with section 915) of this chapter not later than six (6) months after the accrual of the cause of action. A claim relating to any other cause of action shall be presented as provided in Article 2 (commencing with section 915) of this chapter not later than one (1) year after the accrual of the cause of action”. Any claim shall be submitted on the form provided by Merced Community College District as required by Government Code section 910. Claim forms can be obtained by contacting Administrative Services. Claims should be served by mail or in person: Merced Community College District Vice President Administrative Services Office of the President 3600 M Street Merced, CA 95348 The claim will be presented to the board at the next scheduled meeting following service of claim. The Board shall provide forms specifying the information to be contained in the claims against the public entity. The person presenting the claim shall use the form in order that his or her claim is deemed in conformity with Government Code Section 910 and 910.2. A claim may be returned to the person if it was not presented using the claim form. Any claim returned to a person may be resubmitted using the appropriate form subject to the timelines set forth in the Government Code. Adopted 1/18/05 Revised 12/2/14

~~ COMMUNITY COLLEGE LEAGUE . ///fill\\\"-"-" 0 F C A L I F 0 R N I A

DATE: February 26, 2015

TO: California Community College Trustees California Community College District Chancellors/Superintendents

FROM: Thuy Thi Nguyen, Interim President/CEO

SUBJECT: CCCT BOARD ELECTION- 2015

Pursuant to the CCCT Board Governing Policies, the election of members of the CCCT board of the League will take place between March 10 and April25. This year there are seven (7) seats up for reelection on the board; one of those seven is a vacancy created by a board member that was notreelected at the district level in November.

Each community college district governing board shall have one vote for each of the seven seats on the CCCT board. Only one vote may be cast for any nominee or write-in candidate. The seven candidates who receive the most votes will serve a three-year term.

The ten trustees who have been nominated for election to the board are listed on the enclosed sheet in the Secretary of State's random drawing order of January 26, 2015. An official ballot for the election is also enclosed in this mailing to each community college district governing board, as well as copies of the statement of candidacy and biographic sketch form of each of the candidates. Candidates' statements and bios will also be available on the League's website (www.ccleague.org).

Please remember that:

1) ballots must he signed by the board secretary and board president or vice-president and also include the name of the district; and

2) ballot return envelopes must have no identifying information or signatures.

Although it is not required, you may want to send your ballots via certified mail as we will not have the ability to confirm receipt. Official ballots must be signed and returned to the CCCT Elections Committee, League office, with a USPS postmarked no later than April25. A self-addressed return envelope is enclosed for your convenience. Faxed ballots will not be accepted. The ballots will be opened and counted by three tellers appointed by the CCCT board president and the results announced at the CCCT Annual Conference, May 1 ~ 3 in Monterey.

If you have any questions on the CCCT board election, please contact Judy Centlivre at the League office at (916) 444-8641.

Attachments: List of Candidates CHANCELLORS/SUPERINTENDENTS (GOVERNING BOARD OFFICES) ONLY:

Official Ballot and Return Envelope Candidates' Biographic Sketches and Statements

201 7 0 Street · Sacramento, CA · 9581 1 · 916 444 8641

2015 CCCT BOARD ELECTION

CANDIDATES LISTED IN SECRETARY OF STATE’S RANDOM DRAWING ORDER OF JANUARY 26, 2015

1. *Ann H. Ransford, Glendale CCD 2. *Janet Chaniot, Mendocino-Lake CCD 3. Richard Watters, Ohlone CCD 4. *Bernard “Bee Jay” Jones, Allan Hancock CCD 5. Don Edgar, Sonoma County CCD 6. Brent Hastey, Yuba CCD 7. Janet Green, Riverside CCD 8. Bill Freeman, Hartnell CCD 9. *Doug Otto, Long Beach CCD 10. *M. Tony Ontiveros, North Orange County CCD

* Incumbent

MERCED COMMUNITY COLLEGE

FISCAL YEAR __________ _

LIST OF CLASS 3 RECORDS FOR DESTRUCTION

NUMBER DRAWER FISCAL OF NUMBER YEAR DESCRIPTION OF CONTENTS ITEMS

EMPLOYER FOCUSED TRAINING CENTER 2003 COMPUTERS IN 2000-2003 BUSINESS FILES, 2000-2003 WEX FILES

EMPLOYER FOCUSED TRAINING CENTER 2002 MEDICAL ASSIST ANT 2002 FILES

EMPLOYER FOCUSED TRANING CENTER 2002 COMPUTERS IN 2002 BUSINESS FILES

EMPLOYER FOCUSED TRAINING CENTER MEDICAL ASSIST ANT 2000,2001 FILES

EMPLOYER FOCUSED TRAINING CENTER MEDICAL ASSISTANT 2003-2004 STUDENT FILES

EMPLOYER FOCUSED TRANING CENTER MEDICAL ASSIST ANT 2004-2005 STUDENT FILES, MEDICAL ASSIST ANT CLASSROOM

MEDICAL ASSISTANT STUDENT FILES, MEDICAL ASSISTANT 2001-2002 CLASSROOM

2002-2003 MEDICAL ASSISTANT FILES

2000,2001 COMPUTERS IN BUSINESS FILES

WORKPLACE LEARNING RESOURCE CENTER ASHBY BUILDING 2008 FILES

MEDICAL ASSIST ANT STUDENT FILES, MEDICAL ASSISTANT 2002-2008 CLASSROOM

2007 ETC DIRECTOR ASHBY FILES (BOX 2 OF 3)



2002-2005 CAREER ADVANCEMENT ACADEMY STUDENT FILES

IV 2006 COMMUNITY SERVICES FILES 90

MERCED COMMUNITY COLLEGE

FISCAL YEAR _________ _

LIST OF CLASS 3 RECORDS FOR DESTRUCTION

NUMBER DRAWER FISCAL OF NUMBER YEAR DESCRIPTION OF CONTENTS ITEMS

III 2007-2008 COMMUNITY SERVICES CLASS FOLDERS 2007 90

v 2005-2007 COMMUNITY SERVICES CLASS FOLDERS 2005-2006 90

I 2008 COMMUNITY SERVICES FILES 91

Merced College Office of the President

BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 14, 2015 MEETING OF THE BOARD

Item: Roofing Bid #2015-02 Presented By: Joanne Schultz For: Information Action X Background Information The purpose of the bid was to obtain competitive bidding to re-roof the entire Communications Building and one existing roof on the Administration building west. The District utilized the formal bidding process, advertising in the Sun-Star, sending notices to Builders Exchanges as specified in Public Contract Code Section 22000. In addition, the District also sent a copy of the bid documents to all of the roofing bidders on the District’s California Uniform Construction Cost Accounting Act vendor list.

Project Cost Roofing Bid #2015-02 $123,385.00

A public bid opening took place on Wednesday, March 11, 2015 at 2:00 p.m. There were a total of four bids received; the lowest bidder was Advanced Roofing. The successful bidder shall have the project completed by June 20, 2015, as set forth in the bid documents. Recommended/Requested Action It is recommended the Board of Trustees award the lowest bidder Advanced Roofing. Attachments Bid Tally Sheets


Roofing for Communication and Adminstration West Buildings

Bid/Quote #2015-02 Date: March 11, 2015

Responsive SelectedYes Yes

123,385$


159,485$


291,221$


373,852$

ADVANCE ROOFING

Bidder A-LOW BID

PACIFIC VALLEY ROOFING INC

Bidder B

MCM ROOFING COMPANY, INC.

Bidder C

BEST CONTRACTING SERVICES, INC.

Bidder D


BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE APRIL 14, 2015, MEETING OF THE BOARD

Item: Merced College Wayfinding Project #102159 Presented by: Joanne Schultz___________________________________ For: Information______ Action____X___ Background Information The Notice to Proceed was issued on January 8, 2014 for the Merced College Wayfinding Project #102159 for $220,630.00 to Turner Signs & Graphics. The project is hereby proposed to be accepted as complete this March 27, 2015. This action is to Approve/Ratify the Notice of Completion and acknowledge acceptance of the Merced College Wayfinding Project #102159 project and allow completion of the closeout process and release of retention held for closeout. Status: The project was completed at the contract price per agreement #MC2397. Please see attached Notice of Completion Funding Source/s: School Facilities Improvement District No. 1 Bond Funds (Merced) Recommendation/Requested Action: Request approval of the Notice of Completion and project acceptance for the Merced College Wayfinding Project #102159

RESOLUTION OF ACCEPTANCE AND

NOTICE OF COMPLETION To Whom It May Concern: NOTICE IS HEREBY GIVEN that the contract dated January 7, 2014 entered between Merced Community College, 3600 M Street, Merced, California (APN #066120060), as Owner, and Turner Signs & Graphics as Contractor, for the following work: Merced College Wayfinding Project #102159 The project was completed on March 27, 2015 and the work accepted by the Merced Community College District. MERCED COMMUNITY COLLEGE DISTRICT BY ________________________________ Dr. Ronald C. Taylor Ph.D Superintendent/President ______________________________________________________________________________ I, the undersigned, say: I am the Secretary to the Board of Trustees of Merced College of Merced County, California; I have read the foregoing Resolution of Acceptance and Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on ______________________________, at Merced, California. BY_________________________________ Dr. Ronald C. Taylor Ph.D Superintendent/President Distribution: 2 – County Recorder 1 – Merced College School District 1 – Contractor

______________________________________________________________________________RECORDING REQUESTED BY: RETURN TO: MERCED COLLEGE 3600 “M” Street Merced, California 95348-2898 Attn: Chuck Hergenraeder APN #066120060 ______________________________________________________________________________

DOCUMENT TITLE

Notice of Completion: Merced College Wayfinding Project #102159


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 14, 2015, MEETING OF THE BOARD

Item: Appointment of Members to the Citizens’ Bond Oversight Committee Presented By: Joanne Schultz For: Information Action X

Background Information

Pursuant to Education Code Section 15278, the District established the Citizens’ Bond Oversight Committee at a Board of Trustees Meeting held on February 4, 2003, in order to satisfy the accountability requirements of Proposition 39. The Board of Trustees adopted the Citizens’ Oversight Committee Bylaws, setting forth the duties and rights of the Committee, at a meeting held on June 17, 2003.

The purpose of the committee is to “inform the public concerning the expenditure of bond revenues.” The committee is charged with reviewing the expenditure of revenue to ensure the bond revenues are expended in compliance with the purposes of the bond and the requirements of Proposition 39. After a thorough membership campaign, the following members are recommended for approval:

Marty Marchini, Citizen

George (Ron) Pirtle, Citizen

Billie Razzari, Member of Business Community

Mark Schrieber, Member of Business Community

Chris Tomford, Citizen

Jim Williamson, Member of College Support Organization

We are actively seeking members to serve as representative of a Taxpayer Organization and representative of Senior Citizen Organization. The student seats are currently filled by Cody Camacho and Katie Morrill.

Recommendation/Requested Action

It is recommended the Board of Trustees appoint the above aforementioned individuals to the Citizens’ Bond Oversight Committee for the period 2015-17.


BOARD AGENDA BACKUP



Item: Request to Award Bid for Proposition 39 Project HVAC Bid #2015-03 Presented By: Joanne Schultz For: Information Action X Background Information Proposition 39, the California Clean Energy Jobs Act, passed on November 6, 2012. SB 73 establishes that eleven percent of the funds deposited annually into the Clean Energy Job Creation Fund be allocated to the California Community College Chancellor’s Office to be made available to community college districts for energy efficiency upgrades and clean energy installations. On May 14, 2013, the Board of Trustees was advised about the passage of Proposition 39, the California Clean Energy Jobs Act. Administration worked closely with Merced Irrigation District and Pacific Gas and Electric Representatives to identify potential Proposition 39 projects. Whenever possible, Proposition 39 funding was offset by any allowable utility rebates, which provided additional funding for projects. One of the approved projects was for the replacement of various HVAC units throughout the Merced campus. . As required by Public Contract Code 22000, Administration conducted a competitive bidding for the project, and formal requests for bids were issued and advertised through the Merced Sun Star, and three separate builders’ exchanges. In addition, Administration sent copies of the bid documents to the HVAC bidders on the District’s California Uniform Construction Cost Accounting Act vendor list. Below are details of this project:

Project Cost HVAC BID #2015-03 (33) units. Replace thirty-three units throughout the Merced Campus. Units being replaced are obsolete; original installing company is no longer in operation. New units will offer:

• Improved Reliability • More efficient use of resources and energy • Assist in moving towards standardization in HVAC units • Ensure that students will have adequate cooling

$249,079.00

A public bid opening took place on Thursday, March 12, 2015 at 2:00 p.m. There were four bids received, EMCOR was the lowest responsive bidder for the project. The successful bidder of the project must have the project completed by June 20, 2015, as set forth in the Bid Documents. Recommended/Requested Action It is recommended the Board of Trustees award the Project to the lowest responsive and responsible bidder. Attachments Bid Tally Sheets (attached)


HVAC

Bid/Quote #2015-03 Date: March 12, 2015


294,079$

Responsive SelectedYes NO

294,900$

Responsive SelectedYes NO

317,575$

Responsive SelectedNO NO

388,000$

EMCOR SERVICES

BIDDER A-WINNER

HOLL SHEET METAL

Bidder B

MODERN AIR MECHANICAL

Bidder C

AIRE SERVICE dba BLAINE

Bidder D


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 14, 2015, MEETING OF THE COMMITTEE

Item: Selection of Independent Audit Firm with Gilbert Associates Presented By: Joanne Schultz For: Information Action X Background Information: Staff engaged in a Request for Proposal (RFP) process for the purpose of selecting an independent audit firm to conduct the annual District and Bond audits and Foundation tax return. The agreement is for a term of three (3) years with the possibility of two (2) additional years, including a cancellation clause upon written notification by either party prior to January 15 each year. RFP’s were sent to eighteen (18) firms which had expressed an interest in providing audit services or were known to have relevant community college auditing experience. Seven (7) audit firms submitted proposals. The proposals were evaluated by staff based on the criteria listed below: • Appropriateness and adequacy of proposed procedures • Reasonableness of time estimates • Appropriateness of assigned staff. The proposal identifies the principal engagement

supervisory and management staff: a. partner, b. Manager/In Charge c. Specialist • Timeliness of expected completion dates • Community College audit experience • Technical and related experience of the firm • Qualifications and experience of staff • Description of the services to be provided • Cost of the work to be performed Upon evaluating each proposal based on the criteria above, four (4) firms were selected for a formal presentation. Each firm was asked to include the following in their presentation: • Experience working with audit committees • Staffing experience with community colleges • Timing of audit process • Audit process philosophy

o Reliance on internal controls? o Substantive testing?

• Relationship with California Community College Chancellors Office (CCCCO) • Transition process

Based on the criteria from all of the processes, staff recommends engaging Gilbert Associates. Their experience with audit committees, risk based audit approach, and detailed transition plan were areas where they excelled. They will provide an independent audit of the Foundation, District’s books, accounts, financial records and financial statements for accuracy and compliance to all State and Federal statutes; and, an independent performance audit and financial audit on Measures H and J.

Recommendation: It is recommended that the Board of Trustees approve entering into an agreement with Gilbert Associates.


BOARD AGENDA BACKUP



Item: Proposition 39 Bond Oversight Committee’s

2013-14 Annual Report

Presented By: Joanne Schultz

For: Information X Action Background Information Pursuant to Education Code Section 15278, the District established the Citizens’ Bond Oversight Committee at a Board of Trustees Meeting held on February 4, 2003, in order to satisfy the accountability requirements of Proposition 39. The Board of Trustees adopted the Citizens’ Oversight Committee Bylaws, setting forth the duties and rights of the Committee, at a meeting held on June 17, 2003. The Board of Trustees approved the current committee membership at its April 5, 2011 Meeting. The role of the Citizens’ Oversight Committee is to inform the public concerning the District’s expenditure of revenues received from the sale of bonds, authorized by the voters in the county primary election of November 2002. To satisfy one of the requirements of Proposition 39, the Bond Oversight Committee prepares and distributes an annual report. This annual report is for the fiscal year 2013-14 and reflects expenditures through June 30, 2014. Recommended/Requested Action This item is presented as information. Attachments Statement of Compliance Annual Report 2013-14 (provided as insert)

Students are our focus and we are l<riCi\Nn by their success


Proposition 39, Citizens' Bond Oversight Committee

Statement of Compliance

This 2013-14 Annual Report is submitted to the Board of Trustees by the Merced Community

College District Proposition 39 Citizens' Bond Oversight Committee.

This Committee advises that, to the best of its knowledge, the Merced Community College

District is in compliance with the requirements in Article XIII, Section 1 (b) (3} of the California

Constitution. In particular, bond revenue has been expended only for the purposes so described

in Measures H and J, as prohibited by Article XIIA, Section 1 (b) (3} (a} of the California

Constitution; no funds were used for any teacher or administrative salaries or other operating

expenses.

Respectfully submitted on behalf ofthe Bond Oversight Committee :

Date: March 5, 2015

Merced CCD Board of Trustees Meeting April 14, 2015

Preliminary Budget Presentation

Presented by: Joanne Schultz, Ed.D, CPA

Joseph Allison, CPA

Preliminary Budget Revenue Assumptions • The Governor’s January budget includes 1.58% COLA,

approximately $800K

• Based on the new Growth Funding Allocation model, the District has the potential to earn up to 5.3% in growth/restoration funding, or approximately $2.1M. However, the District anticipates actual growth to be significantly less.

• $125M Base funding increase, over $1M to the District

• $49M to increase enhanced non-credit FTES funding, approximately $800K

• Assumes a 1% deficit factor, or approximately $500k

Preliminary Budget Expenditure Assumptions • Full Time Faculty Obligation for Fall 2015 is 177.6 FTEF (at least

six (6) vacant positions will be filled)

• Adjustments for step/column and longevity increases – approximately $465k

• Employee benefit rate adjustments: • SISC Medical (Active) – 0.73% increase or approximately

$40K • SISC Medical (Retired) – approximate increase of $50K

• STRS rate increase from 8.88% to 10.73%, or $350K

• Dental, Vision, and State Unemployment Insurance rates will remain the same as 2014-15

• Planned Expenditures and Resource Allocation items for 2015-16 have not been finalized and no cost estimates are included

Preliminary Budget Other Assumptions

• The Governor has proposed $500M to implement an Adult Education Block Grant to increase adult education course offerings. It is expected that funds will be disbursed directly to K12 districts and subsequently allocated to consortium groups by joint approval of the Community College Chancellor and Superintendent of Public Instruction. Future budget years may provide funding directly to community colleges.

• The Governor intends to provide an additional $100M for the Student Success and Support Program (SSSP), plus $100M for Student Equity Plans. At this time, the state has not provided any information regarding the required local match.

Preliminary Budget Other Assumptions

• Includes one-time funding of $353.3M (approximately $3M to the District) to pay down outstanding mandate claims. These funds will be allocated based on a per-FTES basis and are intended to fund the Scheduled Maintenance and State Instructional Equipment program (including Library materials). The District has not been informed of any potential match requirement on these funds.

NEXT STEPS • The next step in the budget development process is to develop a

Tentative Budget, to include the following: • Based on the Governor’s May Revise, reassess Preliminary

Budget assumptions • Determine 2015-16 rates for PERS and Workers Comp • Project fixed cost increases such as annual maintenance

agreements and utilities • Identify Planned Expenditure and Resource Allocation items • Review possible restoration of previous budget cuts (GASB 45,

15% departmental reductions, etc.) • Identify allowable salaries and benefits to transfer to grants

and categorical programs • Pursue alternate revenue sources such as facility rentals and

indirect costs from grants

Questions

.

REVIEW ACCJC Annual Report

General Information

2015 Annual Report REVIEW

Merced College 3600 M Street

Merced, CA 95348

3/31/15 2:37 Afo/

I Help I Logout

01 Question Jl Answer l [] I

Confirm logged into the Confirmed _j correct institution's report

EJ Name of individual Mary Gilliland I preparing report:

EJ Phone number of person (209) 384-6105 I preparing report:

EJ E-mail of person preparing [email protected] I report:

Provide the URL (link) from the college website to the

Sa. section of the college http://www .meed .ed u/a ca demics/reso urcesjcata log_a rchive/20 14-catalog which states the 20 15/mc_cata log_14-15_a .pdf#page-9 accredited status with ACCJC:

B Provide the URL (link) from the college website to the colleges online statement http://www .meed .ed u/a bout_us/me rced_college/accreditatio n/index.html of accredited status with ACCJC:

p=

Total unduplicated Fall2014: 11,072

6. headcount enrollment: Fall2013: 11,153

Fall2012: 11,271

8 Total unduplicated

18,812 I

headcount enrollment in degree applicable credit courses for fall 2014:

Headcount enrollment in pre-collegiate credit courses (which do not

8. count toward degree 2,652 requirements) for fall 2014:

r:.l I Fall 2014: 43

I Number of courses offered

Fall 2013: 40 via distance education: - .. --.- ..

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LJ 1 t-all LUlL: 41 I

B Number of programs which may be completed via 11 distance education:

B Total unduplicated Fall 2014: 1,378 headcount enrollment in Fall 2013: 1,230 all types of Distance Education: Fall 2012: 1,151 B Total unduplicated Fall 2014: n/a headcount enrollment in all types of Fall 2013: nja Correspondence Fall 2012: n/a Education:

= Were all correspondence courses for which

13. students enrolled in fall n/a 2014 part of a program

which leads to an associate degree?

Student Achievement Data

01 Question II Answer I

EJ What is your Institution-set standard for successful 168% I student course completion?

B Successful student course completion rate for the fall2014 168.23% I semester:

Institution Set Standards for program completion: While institutions may determine the measures for which they will set standards, most institutions will utilize this measure as it is core to their mission. For purposes of definition, certificates include those certificate programs which qualify for financial aid, principally those which lead to gainful employment. Completion of degrees and certificates is to be presented in terms of total numbers. Each student who receives one or more certificates or degrees in the specified year may be counted once.

15. []If you have an institution-set standard for student completion of

degrees and certificates combined, per year, what is it? I 9001

EJ If you have separate institution-set standards for degrees, what is D your institution-set standard for the number of student completion of degrees, per year?

EJ If you have separate institution-set standards for certificates, what is D your institution-set standard for the number of student completion of certificates, per year?

EJ Number of students (unduplicated) who received a 1767 I certificate or degree in the 2013-2014 academic year:

EJ Number of students who received a degree in the 2013-1666 I 2014 academic year:

116c.l Number of students who received a certificate in the 2013-

1163 I 2014 academic year:

B If your college has an institution-set standard for the lsso I

number of students who transfer each year to 4-year colleges/universities, what is it?

r---1 .. - - '. .

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'EJ Numoer or stuaents wno Iransrerrea w 4-year 11821 I colleges/universities in 2013-2014:

EJ Does the college have any certificate programs which are lves I not career-technical education (CTE) certificates?

Bl If yes, please identify them: I CSU General Education Breadth . Certificate, IGETC Certificate

B Number of career-technical education (CTE) certificates and ~0 I degrees:

B Number of CTE certificates and degrees which have l· I identified technical and professional competencies that meet employment standards and other standards, including those for licensure and certification:

EJ Number of CTE certificates and degrees for which the 16 I institution has set a standard for licensure passage rates:

EJ Number of CTE certificates and degrees for which the

16 I institution has set a standard for graduate employment rates:

2012-2013 examination pass rates in programs for which students must pass a licensure examination in order to work in their field of study:

I I CIP Code

Examination I Institution I 4 digits set standard Pass Rate

Program (##.##) (%) (%)

20. IEmergenc~ Medical Technolog~ II 51.09 II state II 50 °/oll 62.5 %j

!Diagnostic Radiolo2ic Technolo~l 51.09 II state ...JI 90 °/oll 100 °/ol

jNursing Assistant _JI 51.39 II state IL 70 °/ojl 81.3%1

!Registered Nurse II 51.38 II state II 75 °/oll 84.31 °/ol

!vocational Nurse II 51.16 II state II 75 °/ol 85%

her Academy I 43.02 II other II 0 °/ol 77%

2012-2013 job placement rates for students completing certificate programs and CTE (career-technical education) degrees:

I I CIP Code Institution Job

21. I 4 digits set standard Placement

Program I (##.##) (%) Rate{%)

!Diagnostic Radiologic Tech II

51.09 IL 85%1L 100%1

Please list any other instituion set standards at your college:

22. Criteria Measured (i.e.

I I persistence, starting Institution

salary, etc.) Definition set standard

In/a lin/a . .II n/al

Effective practice to share with the field: Describe examples of effective and/or innovative practices at your college for setting institution-set standards, evaluating college or programmatic performance related to student achievement, and changes that have happened in response to analyzing college or program performance (1,350 character limit, approximately 250 words).

Analysis of assessment and program review has identified gaps in the process. There has been a push to increase participation in both. Academic Senate resolved to support the Office of Instruction not offering any sections of courses not current with Title 5 policies, assessment of courses and programs. The result is a push across the college to make

23. significant progress in SLO and program assessment. This year faculty initiated program investigations to address viability of certificate and degree programs that do not serve a

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need for the community. On a brighter note, assessment of the Radiologic Technology program at the college highlighted that students with low GPAs (less than 2.75) in the prerequisites were most likely to drop out of the program. As a result of this analysis, they have changed the minimum GPA from 2.35 to 2.75 for new applicants starting in summer 2014. Students on the waitlist for the RT program were given a year to improve their GPA. Results from the last cohort with the lower GPA prerequisite indicate that withdrawals from the program for academic weakness further support the intent of the increase in the prerequisite GPA for admission to the program.

Student learning Outcomes and Assessment

Note: Colleges were expected to achieve the proficiency !eve! of Student Learning Outcoi'T'es assessi'T'ent by fall 2012. At this tii'T'e, colleges are expected to be in full compliance with the Accreditation Standards related to student learning outcomes and assessi'T'ent. All courses, programs/ and student and learning support activities of the college are expected to have student learning outcoi'T'es defined, so that ongoing assessment and other requirei'T'ents of Accreditation Standards are met across the institution. In preparation for the 2016 reporting, please refer to the revised Accreditation Standards adopted June 2014.

26.

Total number of college courses:

EJ Number of college courses with ongoing assessment of learning ___J outcomes

DL Auto-calculated field: percentage oftotal:!

Programs

Tota I number of college programs (all certificates and degrees, and programs as defined by college):

Number of college programs with ongoing assessment of learning

Auto-calculated field:

Total number of student and learning support activities (as college has d or grouped them for SLO implementation):

ber of student and learning support activities with ongoing ssment of learning outcomes:

Auto-calculated field: percentage of total:

URL(s) from the college website where prospective students can find SLO assessment results for instructional

mber of courses identified as part of the general ucation (GE) program:

Percent of GE courses with ongoing assessment of GE learning outcomes:

http :;;curricunet.com/me reed/

II Do your institution's GE outcomes include all areas identified l3o~ I ;,_ +hn """",..,.n......Ji ......... ; ..... ..,. c ... ..,...._,.. ........ ,.~t"'..,

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il Number of GE courses with Student Learning Outcomes mapped to GE program Student Learning Outcomes:

r===]r Number oflnstitutional Student Learning Outcomes 132 ·11 defined:

Percentage of college instructional programs and student and learning support activities which have Institutional

33. Student Learning Outcomes mapped to those programs {courses) and activities nt and

1 activities).

Percent of institutional outcomes (ILOs) with ongoing assessment of learning outcomes:

Effective practice to share with the field: Describe effective and/or innovative practices at your college for measuring ILOs, documenting accomplishment of I LOs in non-instructional areas of the college, informing college faculty, staff, students, and the public about ILOs, or other aspects of your ILO practice (1,350 character limit, approximately 250 words).

Each of the following narrative responses is limited to 250 words. As you develop your responses, please be mindful of success stories that can be reported in the last question of this section. We look forward to including this information from colleges in our report to the Commission and the field in June.

36.

I Please discuss alignment of student learning outcomes at your institution, from institutional and course to program leveL Describe your activities beyond crosswalking or charting all outcomes to courses in a program (often called mapping"), to analysis and implementation of alignment in the planning of curriculum and delivery of instruction. Discuss how the alignment effort has resulted in changes of expected outcomes and/or how students programs of study have been clarified. Note

whether the described practices apply to all instructional programs at the college (1,350 character limit, approximately 250 words).

All instructional program reviews include mapping of course SLOs to program outcomes, which are also mapped to the institutional SLOs. This process has resulted in changes to students curricula, and also the assessment process itself. The registered nursing program reduced the number of courses within the program without reducing content by

!, eliminating redundancy within curriculum. External advisory members and the industry recognized a need for graduates who can think critically. This resulted in a change in the

1

I classroom focus from skills pe rforma nee to critica I thinking with contextual learning. In addition to the student surveys following the Board of Registered Nursing standards, new rubrics were designed to evaluate effectiveness of student learning using portfolios. The I Art program has revised their course outlines and created families of related courses. SLO assessments also resulted in scheduling changes to the start times for classes based on

, student needs. This process also highlighted low enrollment issues from listing Digital Art ljcourses in the schedule of classes as DART- this was remedied by listing them under the

~ i====l~T heading,where students were looking for them.

l Describe the various communication strategies at your college to share SLO assessment results for usage by internal and external audiences. Explain how communications take into account how the information is expected to influence the behavior or decisions of particular audiences. Discuss how communication of student learning outcomes assessment information and results impacts student behavior and achievement (1,350 character limit, approximately 250 words).

I 37. I

At present, Merced College shares SLO assessment results with internal audiences using a variety of methods. CurricUNET has been used to generate reports, and the results from instructional courses and programs were summarized in a newsletter, The SLO Down, produced by the instructional outcomes committee. Course, Program and Institutional SLO

1 assessments have also been reported in a Newsletter from the Academic Senate

l President, the College Newsletter and in the Assessment Review Committee report presented to the College Council and during Convocation. Each area of the College (Instruction, Student Services, Administrative Services), has an oversight committee, with Webpages on the college website, where outcomes reports and discussions by their oversight committees are stored. We have not progressed to the level where we are notifying external audiences about these results, nor considered the audiences, and how

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u ~~~his would affect the students. This is a gap in our process, and we are working on implementing a new assessment website for the College for reporting these results. II

Explain how dialog and reporting of SLO assessment results takes place at the departmental and institutional levels. Note whether practices involve all programs at the college. Illustrate how dialog

' and reporting impact program review, institutional planning, resource allocation, and institutional effectiveness (1,350 character limit, approximately 250 words).

Program reviews with summaries of SLO/SAO assessment results are submitted for peer review and feedback as the report is being developed. The final reports are submitted to their respective master planning committee (MPC) where members evaluate the program review findings and vote on requested resource allocation items based on established

38. criteria (i.e. ISLOS1 strategic plan goals). MPCs use this to refine their action plans and

I prioritize resource allocation for the next year. Updated resource allocation prioritization lists are reviewed by the vice-presidents 1Who have each been a part of the discussion as

1

co-chairs of the master planning committees 1 and merged into one list for the educational master planning committee. The list is presented, discussed and voted on annually, based on need and available funding before sending it for approval to the Superintendent/President and to the Board of Trustees. This process ensures that the final list of priorities is based on the action plans, and that resource requests are aligned with institutional goals. The following year the individual programs and the vice presidents report back to their respective master planning committees regarding how their allocated resources were utilized over the course of the year. I

Please share with us two or three success stories about the impacts of SLO practices on student I

learning, achievement, and institutional effectiveness. Describe the practices which led to the success (1,350 character limit, approximately 250 words).

I Student Services has implemented the following changes based on Service Area I Outcomes (SAO) assessments linked to Institutional SLOs: Creation of a new student I routing form to assist students in accessing the correct service, reducing wait times; student feedback on the transcript ordering process resulted in modifications to increase

39. cost efficiency of e-transcript delivery; EOPS now offers \"Computing GPA Workshops\" in response to student feedback, and 90% of survey respondents who attended workshops were able to compute a semester GPA; Chemistry aligned al! course SLOs to reflect existing program SLOs. In order to maintain consistency across multiple sections they use common syllabi and a common laboratory report rubric; Foreign languages implemented a

I common set of outcomes for all language classes with differences in expected level of achievement from beginning through advanced levels of competency; A deficiency in I I student learning was highlighted by an assessment of a course and program SLO in

I Geology. After consulting with colleagues from other colleges, changes have resulted in a I 30% improvement in students achieving the benchmark.

Substantive Change Items

NOTE: These questions are for monitoring purposes only and do not replace the ACC.lC substantive change approval process. Please refer to the Substantive Change Manual regarding communication with the Commission.

Question

40. Number of submitted substantive change requests:

EJ Is the institution anticipating a proposa I for a substantive change in any of the following change categories? (Check all that apply)

ht-to"\•//unAtU.I ~rrir nrn/!:lnn••~trorvvt/ro\lit>ul nhn

2013-14: 0 1 2012-13: 1

2011-12: 0

Answer

Courses and/or Programs (additions and deletions)

Merced College developed a new Digital Arts program and submitted for approval in February 2015. This Proposal for Substantive Change was approved at the March meeting of the

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Explain the change(s) for which you will be submitting a substantive change proposal:

Other Information

Commission. The college further anticipates submitting possible substantive change proposals for some recent program changes based on program investigations, and in particular, a change that phases out Addiction Studies, and enhances Human Services, incorporating elements of Addiction Studies. Please note that in all cases where a decision is made to discontinue a program, students are properly notified and accommodated to complete their degrees.

~~ Question IIF=============A=n=s=w=e=r============~ 1j.1=4=2==~~::=I=d=e=n=t=i~==s=it=e==a=d=d=it=io=n=s==a=n=d=d=e==le=t=io=n=s=s=i=n=c=e=t=h=e=s=u=b=m==is=s=io==n~'·-n=/=a============================~ lr a.

1 of the 2013 Annual Report: r

List all instructional sites other than the home campus where 50% or more of a program, certificate, or degree is offered:

list all of the institutions instructional sites out of state and outside the United States:

Go To Question #: 2

Los Banos Campus, Mariposa High, Delhi Center, Dos Palos High

n/a

The Annual Report must be certified as complete and accurate by the CEO (Dr. Ronald Taylor). Once you have answered all the questions, you may send an e-mail notification to the CEO that the report is ready for certification.

Only the CEO may submit the final Annual Report.

LSe~~~_man r!~?.~J.cation~f~O. to<:ertlfy ~~o"rt.]

ACCJC I Contact Us

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~ Wec~>tem Association ofSclioot~ and C!illege£

~ ~ccreHitmg ~ommission for ~ommuni~ana .Junior ~olleges

3.

6.

[]

9.

Annual Fiscal Report Reporting Year: 2013-2014

REVIEW

Merced College 3600 M Street

Merced, CA 95348

General Information

on firm or enter the name of the District/System or Corporate/Parent rganization:

a. Name of College Chief Business Officer ( CBO)

b. Title of College CBO

c. Phone number of College CBO

d. E-mail of College CBO

e. Name of District/System/Parent Company CBO

f. Title of District/System/Parent Company CBO

g. Phone Number of District/System/Parent Company CBO

h. E-mail of District/System/Parent Company CBO

Merced College

Joanne Schultz

VP, Administrative Services

(209) 384-6108

[email protected]

Joanne Schultz

VP, Administrative Services

(209) 384-6108

[email protected]

DISTRICT /SYSTEM DATA (including single college organizations)

Stabilit of Revenue

FY 13/14

Annual unrestricted general fund revenues from all a. sources (Operating Revenues) $ 51,984,996

b. Revenue from other sources (non-general fund) $0

FY 13/14

Net Beginning Balance $ 5,661,01411

Ex enditures/Transfer

a Total annual unrestricted expenditures (Operating · Expenditures)

b. Salaries and benefits

c. Other expenditures/outgo

Did the institution borrow funds for cash flow purposes?

Total Local Borrowing

a. Short Term Borrowing (TRANS, etc)

b Long Term Borrowing (COPs, Capital Leases, other · long term borrowing):

Did the institution issue long-term debt a. instruments during the fiscal year noted?

b. What type(s}

FY 13/14

$ 52,920,864

$ 42,754,268

$5,823,744

Liabilities

FY 13/14

Yes

FY 13/14

$5,500,000

$ 53,435,103

FY 13/14

FY 12/13

$ 7,835,49411

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FY 11/12

3/30/2015

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u 3.

11.

EJ 13.

14.

16.

17.

n

c. Total amount $ 2,002,38311

FY 13/14

Debt Service Payments (General Fund/Operations) $ 1,o25,ooo 11

Other Post Em lo ment

a. Actuarial Accrued Liability (AAL) for OPEB:

Unfunded Actuarial Accrued Liability (UAAL) for b. OPEB:

c. Funded Ratio (Actuarial Value of plan Assets/ AAL)

d. UAAL as Percentage of Covered Payroll

e. Annual Required Contribution (ARC)

f. Amount of annual contribution to ARC

Date of most recent OPEB Actuarial Report (mm/dd/yyyy):

FY 13/14

212%

$4,279,978

$ 4,938,7971!

01/17/2014

a. Has an irrevocable trust been established for OPEB liabilities? Yes

b. Deposit into OPEB Reserve/Trust

Deposit into non-irrevocable Reserve specifically for c. OPEB

Cash Balance: Unrestricted General Fund:

Does the institution prepare cash flow projections during the year?

FY 13/14

$858,537

$0

Cash Position

FY 13/14

$ 3,799,08411

FY 13/14

Yes

Annual Audit Information

Date annual audit report for fiscal year was electronically submitted to accjc.org, along with the institution's response to any audit exceptions:

FY 13/14

03/25/2015

$ 2,388,40411

FY 12/13 FY 11/12

$ 985,ooo 11 $720,000 II

FY 12/13

FY 12/13 FY 11/12

FY 12/13

$ 2,904,8391

FY 12/13

Yes

FY 12/13 FY 11/12

03/25/2013

NOTE: As a general rule, institutions will submit their audited financial statements to ACOC no later than six months following the close of the fiscal year. A multi-college district may submit a single district audit report on behalf of all colleges in the district.

Summarize Material Weaknesses and Significant Deficiencies from annual audit report (enter n/a if not applicable):

FY 13/14

FY 12/13

FY 11/12

1)Ability of Payroll Supervisor to add/modify employee files, 2)CARE Program did not hold mandatory meetings, 3)0id not obtain certification from K-12 principal for one student, 4)DSPS Program student files did not include proper documentation, 5}Did not list the number of instruction hours for TBA courses in general catalog

Other Information

FY 13/14 FY 12/13 FY 11/12

a. Budgeted Full Time Equivalent Students (FTES) (Annual Target):

b. Actual Full Time Equivalent Students (FTES):

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20.

c. Funded FTES:

Report the % of total tuition/fees received from federal financial aid programs (Title IV, HEA), if applicable:

FY 13/14

9,40111 9,24111

FY 12/13

a. During the reporting period, did the institution settle any contracts with employee bargaining units? Yes

b. Did any negotiations remain open? Yes

c. Did any contract settlements exceed the institutional COLA for the year? No

d. Describe significant fiscal impacts:

FY 11/12

There were no salary or benefit increases included in the new faculty agreement, therefore, no additional costs were reported.

Pell College Data: Federal Financial Aid programs in which the College participates FSEOG

a. (check all that apply): FWS

b. Changes in Federal Financial Aid Program Participation:

9,15311

21. rams that have been DELETED:

have been ADDED:

Cohort Year 10/11

Cohort Year 09/10

Cohort Year 08/09

23.

College Data: USDE official cohort Student Loan Default Rate (FSLD) (3 year rate)

Were there any executive or senior administration leadership changes at the institution during the fiscal year?

Please describe the leadership change(s)

Yes

The previous Vice President of Instruction (VPI), Marianne Tortorici, retired on June 30, 2013. An Instructional Dean, Kevin Kistler, was promoted to Interim VPI for the entire 2013-14 fiscal year. The new VPI was hired on July 23, 2014. The previous Vice President of Student Services (VPSS), Anne Newins, also retired on June 30, 2013. The Dean of Student Services, Everett Lovelace, was promoted to Interim VPSS for the entire 2013-14 fiscal year. The new VPSS, Chris Vitelli, was hired on July 7, 2014.

Go To Question #: D I REVIEW /EDIT I The Annual Fiscal Report must be certified as complete and accurate by the CEO (Dr. Ronald Taylor). Once you have answered all the questions, you may send an e-mail notification to the CEO that the report is ready for certification.

Only the CEO may submit the final Annual Fiscal Report.

Send eRmail Notification to ceo to certify report

ACCJC I Contact Us

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April 2, 2015 TO: Superintendents/Presidents Chief Business Officers Chief Student Services Officers Chief Instructional Officers FROM: Theresa Tena, Vice Chancellor Institutional Effectiveness Division SUBJECT: Requirement and Process for Adopting Institutional Effectiveness (IE) Goals Framework and 2015-16 College IE Goals This memorandum formally notifies colleges/districts of the requirement that each college develop, adopt and post a goals framework as mandated by recently enacted legislation. In addition, this memorandum provides guidance on the process for approving the goals framework, and for adopting and posting the college’s goals. The enacted legislation set ambitious deadlines for implementing this new process, which requires expedited activity at both the local and state levels. In recent weeks, representatives from over 104 colleges attended regional trainings on how to meet these new requirements (materials from these trainings can be found at: (http://extranet.cccco.edu/Divisions/InstitutionalEffectiveness.aspx). Background: Recently enacted legislation established a new system of indicators and goals that is intended to encourage improvement in institutional effectiveness at California community colleges. Pursuant to Education Code section 84754.6, the Board of Governors (BOG) adopted a goals framework at its March 16, 2015 meeting to measure the ongoing condition of a community college’s operational environment (see attached Consultation Digest and BOG Item). This statute also requires that, as a condition of receipt of Student Success and Support Program funds, each college develop, adopt and post a goals framework that addresses, at a minimum, the following four areas: student performance and outcomes, accreditation status, fiscal viability, and programmatic compliance with state and federal guidelines. In addition, it requires that the Chancellor post by June 30, 2015, and before each fiscal year thereafter, the annually developed system wide goals adopted by the BOG, and locally developed and adopted college/district goals. Adopting Framework and Goals: Each college should adopt the framework of indicators approved by the BOG and colleges/districts adopt at least one goal for each of the four areas identified above (see attached “Select Framework of Indicators definitions” document). Colleges/districts may choose to adopt more than one goal for each area; however, in this initial year of implementation, we anticipate that most colleges/districts will adopt only four goals in the following areas:

1) Student performance and outcomes: Course Completion Rate 2) Accreditation status: Accreditation Status 3) Fiscal viability: Fund Balance 4) Compliance with State/Federal guidelines: Overall Audit Opinion

The process that a college uses to adopt the framework and college goals should be locally determined, but colleges are encouraged to ensure that all appropriate constituency groups (e.g. academic senate, classified staff, student senate, etc.) are engaged, consistent with their college’s collegial consultation process.

STATE OF CALIFORNIA BRICE W. HARRIS, CHANCELLOR

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE 1102 Q STREET SACRAMENTO, CA 95811-6549 (916) 322-4005 http://www.cccco.edu

http://extranet.cccco.edu/Divisions/InstitutionalEffectiveness.aspx

http://www.cccco.edu/

Certifying/Posting Framework and Goals: An online monitoring portal has been established for posting each college’s/district’s goals, and can be accessed at https//:misweb.cccco.edu/ie/. A unique district password for posting college’s/district’s goals to the portal will be sent to your district’s Chief Information Systems Officer on Monday, April 13, 2015, and should be shared as appropriate.

Action Requested: By June 15, 2015, adopt the BOG approved goals framework, adopt at least one goal for each of the four areas, and complete the IE monitoring portal’s certification page. The Chancellor’s Office will post each college’s/district’s goals on the institutional effectiveness web site by June 30, 2015. Contact: If you have any questions regarding this information, please feel free to contact me at [email protected] or Jeff Spano, Dean of Institutional Effectiveness at [email protected]. .

Attachments cc: Chief Information Systems Officer President, CCC Statewide Academic Senate

https://misweb.cccco.edu/ie/

mailto:[email protected]

mailto:[email protected]

PRESENTED TO THE BOARD OF GOVERNORS DATE: March 16-17, 2015

ISSUE: This item requests approval of a goals framework pursuant to the requirements of Education Code section 84754.6, which was included in the 2014-15 Higher Education Trailer bill. BACKGROUND: The Institutional Effectiveness (IE) Division oversees the development and operation of a comprehensive technical assistance program to further student success at California community colleges. The program aims to identify and scale-up effective practices, provide technical assistance and training, and support colleges facing operational challenges. The program overlays virtually every division of the California Community Colleges Chancellor’s Office—including academic affairs, student services, workforce and economic development, research, and fiscal—and is focused on four primary operational areas: (1) student performance, (2) accreditation, (3) fiscal health, and (4) compliance with state and federal guidelines. In addition to the new division, the state has invested resources to support technical assistance and professional development to be provided through a partnership between a community college district and the Chancellor’s Office. At its November 2014 meeting, the Board of Governors (BOG) awarded the contract to the Santa Clarita Community College District. (Background cont.) RECOMMENDATION: It is recommended the Board of Governors approve the goals framework designed to measure the ongoing condition of a community college’s operational environment.

SUBJECT: Indicators for Institutional Effectiveness Item Number: 2.2

Attachment: Yes

CATEGORY:

Institutional Effectiveness TYPE OF BOARD CONSIDERATION:

Recommended By:

Theresa D. Tena, Vice Chancellor

Consent/Routine

First Reading

Approved for Consideration:

Brice W. Harris, Chancellor

Action X

Information

The Board of Governors of the California Community Colleges

(Background Cont.) As part of this new program, statute requires the BOG to adopt a goals framework to measure the ongoing condition of a community college’s operational environment focused at a minimum on the four operational areas identified above. To help meet this requirement, the Chancellor’s Office and Santa Clarita Community College District in collaboration with the Statewide Academic Senate created an Institutional Effectiveness Partnership Initiative (IEPI) Advisory Committee, which consists of representatives from more than a dozen statewide organizations. Peer-led resource teams coordinated by Santa Clarita Community College District will use the framework of indicators as one of several measures to assess colleges/districts expressing interest in technical assistance services. The catalyst for this effort has been the Student Success Initiative and its focus on sharing and implementing evidence-based strategies that improve student outcomes and college’s overall effectiveness. The Budget Act of 2014 includes funding for the Chancellor’s Office to implement IEPI. Specifically, statute outlines the following:

Senate Bill 852, 2014-15 Budget Act

• Includes new Chancellor’s Office positions and resources. • Appropriates $2.5 million for local assistance

Senate Bill 860, 2014-15 Higher Education Trailer Bill

• The Chancellor—in coordination with CCC stakeholder groups, fiscal and policy committees of the Legislature, and the Department of Finance—shall develop and the BOG shall adopt a goals framework to measure the ongoing condition of a community college’s operational environment focused at a minimum on the following: Student performance and outcomes Accreditation status Fiscal viability Programmatic compliance with state and federal guidelines

• As a condition of receipt of SSSP funds, each college shall develop, adopt, and post a goals framework that addresses at a minimum the four categories above.

• By June 30, 2015 and before each fiscal year thereafter, the Chancellor shall post both of the following: Annually developed system-wide goals adopted by the BOG Locally developed and adopted college/district goals

• Subject to the availability of funds in the budget, the BOG and Chancellor shall, at a minimum, assess improvement in the four categories and offer assistance.

Analysis The IEPI Advisory Committee met on January 26th, February 5th and March 9th to discuss and recommend a goals framework. The goal in Year One of this effort is to rely upon metrics already collected and reported by colleges and districts. Colleges will develop, adopt, and post by June 30th locally developed and adopted goals using approved metrics.

The attached goals framework is recommended for the 2014-15 fiscal year. It was recognized that these metrics are a starting point and that the list may be revised in the future. The IEPI Advisory Committee will review the list of metrics for the 2015-16 fiscal year and recommend any changes.

Institutional Effectiveness Partnership Initiative Advisory Committee

Framework of IndicatorsCollege/District Indicator Brief Definition

Completion Rate (Scorecard):Percentage of degree, certificate and/or transfer-seeking students starting first time in

2008-09 tracked for six years through 2013-14 who completed a degree, certificate

or transfer-related outcomes.

· College-Prepared Student’s lowest course attempted in Math and/or English was college level

· Unprepared for College Student’s lowest course attempted in Math and/or English was pre-collegiate level

· Overall Student attempted any level of Math or English in the first three years

Remedial rate (Scorecard):Percentage of credit students tracked for six years through 2013-14 who started first

time in 2008-09 below transfer level in English, mathematics, and/or ESL and

completed a college-level course in the same discipline

· Math See above

· English See above

· ESL See above

Career Technical Education Rate

(Scorecard)

Percentage of students tracked for six years through 2013-14 who started first time in

2008-09 and completed more than eight units in courses classified as career technical

education in a single discipline and completed a degree, certificate or transferred

Successful course completion (Datamart) Percentage of students who earn a grade of “C" or better or “credit” in 2013-14.

Completion of degrees (Datamart) Number of associate degrees completed in 2013-14

Completion of certificates (Datamart) Number of Chancellor’s Office-approved certificates completed in 2013-14

Number of students who transfer to 4-

year institutions (Datamart)

Number of students who transfer to a four-year institution, including CSU, UC, or

private university in 2013-14. 1

Latest ACCJC action:

Fully Accredited, Reaffirmed

Fully Accredited, Warning

Fully Accredited, Probation

Fully Accredited, Show Cause

Fully Accredited, Restoration

Date of next visit Informational item - no target collected.

Salary and BenefitsSalaries and benefits as a percentage of unrestricted general fund expenditures,

excluding other outgoing expenditures

Full-Time Equivalent Students Annual number of full-time equivalent students

Annual Operating Excess/(Deficiency) Net increase or decrease in unrestricted general fund balance

Fund Balance Ending unrestricted general fund balance as a percentage of total expenditures

Cash Balance Unrestricted and restricted general fund cash balance, excluding investments

Audit FindingsModified opinion, material weaknesses, or significant deficiencies as identified in an

annual independent audited financial statement

1 Metric dependent upon external variables (UC and CSU transfer admission policy) and therefore collected

as information. Colleges would NOT be expected to identify a goal.

In year one, three years of baseline trend data would be prepopulated and sent to each college by the

Chancellor's Office. Each college would use a collegial consultation process to set goals (short term and long

term) for the subsequent year and return a spreadsheet to the Chancellor's Office with the goals in June.

Accreditation status

Student performance and outcomes

Accreditation Status

Fiscal viability and programmatic compliance with state and federal guidelines