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UNAPPROVED Merced Community College District

Board of Trustees meeting held September 15, 2009

1. Public Session Call to Order

The Board President (Lew Braxton) called the meeting to order at 5:00 p.m. The meeting was held in the Administrative Conference Room on the Merced College Campus in Merced.

2.

The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session item is listed below.

Closed Session Items

• PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/EMPLOYMENT

• DISSOLUTION OF PROPERTY: A body may meet in closed session with

its negotiator to consider price and terms of payment in connection with the purchase, sale, exchange or lease of real property. 54956.8

• CONFERENCE WITH DISTRICT LABOR NEGOTIATOR, Benjamin T. Duran, to discuss negotiations with MCFA Chapter 770

3. Resume Public SessionThe public session reconvened at 6:00 p.m. in the Board Room on the Merced College Campus in Merced.

Members Present: Lew Braxton, Eva de Long, Jim Glidden, Jinet Troost, Les McCabe, Robert Haden, Hiram Dominguez-Cruz Members Absent: Eugene J. Vierra Others Present

Trustee Glidden led the Pledge of Allegiance.

: Benjamin T. Duran, Marianne Tortorici, Mazie Brewington, Mike Cuchna, Pamela Wallace (Siemens), Keith Law (MCFA), Sue Chappell (Academic Senate), Diana Butts (CSEA), Marvin Smith, Karyn Dower, Stacey Kellner (Recording Secretary)

There was nothing to report out of closed session.

4. Hearing of the PublicAn opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the Board.

5.

None Additions and/or Changes to the Agenda

6. a. Presentations

Vice President Brewington introduced Pamela Wallace from Siemens. Ms. Wallace has been working with the District over the last several years on an energy conservation project.

Merced College Energy Conservation Project Executive Overview

Ms. Wallace shared the energy conservation measures implemented, first three years energy and operational savings, and the benefits gained for Merced College and the environment.

Discussion occurred.

7.

Trustee McCabe withdrew item (d), Resolutions 10-02 through 10-08, Intrabudget Transfers, from the consent agenda.

Consideration of Consent Agenda

MSCU (Glidden/Haden) to approve the remaining items on the consent agenda as summarized below. The student advisory vote was aye.

a. Minutes for Meeting held August 4, 2009 b. Contracts as Summarized on Schedule 10-08 c. Warrants, Payroll Registers and Trip Requests as Summarized on

Schedule 0-09 e. Resolutions 10-07 through 10-16, Use of Unbudgeted Funds f. Personnel Schedule 10-10 g. Permission to Sell/Donate/Discard District Equipment as Listed on

Schedule 10-11 h. Purchase Orders as Summarized on Schedule 10-12 i. Donation

Trustee McCabe stated in reviewing the details for the Intrabudget Transfers, he has concerns that he will address with Dr. Duran and Vice President Brewington at a later date. MSCU (McCabe/Haden) to approve item (d), Resolutions 10-02 through 10-08, Intrabudget Transfers. The student advisory vote was aye.

8.

a. To the Board for Discussions and/or Action

Vice President Brewington reminded the Board that each community college district must report this information to the Chancellor’s Office annually. The “GANN Appropriations Limit for Merced Community College District is $59,273, 037. The appropriation subject to the limit contained in the final budget for the District is $45,650,726.

Appropriations Limit for Fiscal Year 2009-10

MSCU (Haden/McCabe) to approve the appropriations limit for fiscal year 2009-10. The student advisory vote was aye.

9. a. To the Board for Information

Vice President Brewington reviewed the state fiscal outlook for 2009-10, major risks for 2009-10 budget, Merced College’s planning strategies, and an early glance at the 2010-11 concerns.

Budget Update

The general apportionment reduction to Merced College is 3.39% which totals $1,672,701. Categorical programs are facing a net budget reduction of $2,384,499. It is possible that there will be further reductions to apportionment. The 2009-10 proposed unrestricted general fund balance is currently $7,573,363.

The state is providing districts flexibility in certain categorical programs to assist them in mitigating some of the impact on student services. All categorical programs, those with and without flexibility, and the backfill federal stimulus dollars are being reviewed. There is still uncertainty as to the amount of federal stimulus dollars that will be allocated to community colleges. The allocation, at the time the budget was adopted, was $130 million. That estimate has continued to be reduced and is currently at $37 million.

The state revenue is still unstable; there could be mid-year reductions; and there is potential for property tax and enrollment fee shortfalls. Preliminary talks have occurred between Administration and union leadership for MCFA and CSEA. The President’s Cabinet discusses the status of the budget weekly, the Budget Committee has met and will continue to meet frequently, Educational Master Planning Committee will meet on October 1, to discuss budget issues, the Master Planning Committees continue to meet, and three year budget scenarios are being developed.

An early estimate to open the college in 2010-11 was reviewed as well as concerns for that fiscal year.

Discussion occurred.

b.

Vice President Brewington stated this report only addresses the unrestricted general fund, no categorical programs. This report shows the following for the District:

Quarterly Financial Status Report, 2008-09 Fiscal Year; Quarter Ended June 30, 2009

• unrestricted reserves are currently in excess of the Board’s designated 6% reserve

• cash balance is being impacted by the state’s cash deferral • FTES are at 10,290 • No employee contracts were settled this quarter • Significant revenue reductions to the general fund and categorical

programs in 2009-10 must be addressed

c.

Dean Karyn Dower reviewed the 2008-09 results summary for the Workplace Learning Resource Center. She noted that while revenue and services were down, they are working to develop new programs for 2009-10.

2008-09 Merced College Workplace Learning Resource Center Results Summary

d.

Dr. Duran shared a letter he received from the City of Merced thanking Steve Bell for his assistance with the SummerFest. Trustee Braxton asked that a letter be sent to Steve Bell from the board recognizing his efforts.

Correspondence from City of Merced

10. a. Information & Questions

Student Trustee Dominguez-Cruz thanked everyone for their help getting him acclimated to being on the Board.

From Board Members

Trustee Haden thanked Dr. Newins and Dr. Tortorici for their assistance in getting students enrolled in enough classes to have full loads in order to be eligible to stay on their parents’ insurance plans. Our football team is winning and that is great. Trustee Troost stated she is glad to be back. She was sorry to read about the loss of another student’s life. Trustee de Long said she is saddened to hear we are losing services to students due to the economic crisis. She appreciated the energy conservation presentation and is happy to see Merced College is doing its part. Trustees McCabe, Glidden and Braxton had no comments

b. Sue Chappell introduced herself as the new Academic Senate President who is beginning a two year term. She has been having a difficult time with the changes at the college, but she is working on transitioning to new administrators and organization. Basic Skills have been hit hard with budget cuts and there is concern about the services that may be lost. Academic Senate has had one meeting this year. The faculty is happy about the changes made to the flex days. The waitlist is up and running and was very helpful this semester. Upcoming conversations for Academic Senate will be regarding the faculty hiring policy and enrollment management policies and procedures. Sue is excited about the new planning process for this year.

From Academic Senate

c. Keith Law stated the faculty are dealing with larger classes and some scheduling adjustments but they are in good spirits. MCFA would like to ask

From Faculty Association

the Board to consider allowing the Veteran’s Day holiday to be on the actual day for 2009-10, just as it will be this year. MCFA will be focusing on working conditions for all faculty and part-time faculty concerns. Keith is working with the new Human Resources Supervisor to review part-time faculty pay dates. MCFA hopes that the Board considers tapping into their 6% reserve, as needed, to address some of the areas affected by upcoming budget cuts.

d. No one was present to report. From Classified Senate

e.

Diana Butts said CSEA is in support of Veteran’s Day being celebrated on the actual day as well. She thanked Dr. Duran for his ongoing communication with CSEA regarding the status of the budget. CSEA representatives have been getting to know Vice President Brewington and the new Human Resources Supervisor, Keith Howes.

From CSEA

f.

No one was present to report. From Management Team

g.

Dr. Duran thanked the Faculty Association and CSEA for their comments. Administration, Management, Faculty and Classified will all pull together and get through this difficult time. He shared that the opening of the fall semester went smoothly. He expressed his condolences regarding the recent loss of two Merced College students. He reminded the Board of the President’s Circle Barbecue on Thursday, September 24, at the Allied Health Complex and the Foundation Scholarship event on Saturday, October 3, where they will have wine and tapas and tours of the campus will be provided.

Superintendent’s Report

10. Future Discussion Items from Board Members

None.

11. A second closed session was not needed. Second Closed Session

The meeting was adjourned in honor of Jim Dumas at 7:20 p.m.

Approved Secretary to the Board of Trustees

Schedule 10-13Page 1 of 2

Contract ResponsibleNumber Description Person

MCA 10-14 Atul Roy, M.D. M. TortoriciMCA 10-15 Golden Valley Health CenterMCA 10-16 Robert Butler, M.D.MCA 10-17 Nicolas De La Pena, M.D.MCA 10-18 Castle Family HealthcareMCA 10-19 Winton Medical ClinicMCA 10-20 Teresita Enad, M.D.MCA 10-21 Livingston Medical GroupMCS 10-05 St. Joseph's Medical Center

Agreements with local health agencies to provide useof clinical training facilities at no cost to District.

MC 1855 Agreement with Merced County's Department of M. TortoriciWorkforce Investment to provide $15,000 for the (Categorical)Career Advancement Academy.

MC 1856 Agreement with Parking Management Bureau to M. Brewingtonprovide for the processing of parking citations at a (Restricted)cost of $2 per citation.

MC 1857 Annual agreement with Gateway Optometric Center to M. Tortoriciprovide vision screening and risk assessment for (Categorical)children at the Merced College (MC) ChildDevelopment Center (CDC) at a cost of $2,000.

MC 1858 Annual agreement with Dr. Marie Moran, DDS to M. Tortoriciprovide dental screeings and services for children (Categorical)attending the MC CDC at a cost of $3,000.

MC 1859 Annual agreement with Stephen Blakemore MS, M. TortoriciCCC-A, FAAA to provide hearing testing on children (Categorical)attend the MC CDC at a cost of $4,000.

MC 1860 Agreement with First 5 Merced County to provide M. Tortorici$15,000 for the "Raising Early-Intervention Awareness (Categorical)for Children's Health."

MERCED COLLEGEOffice of Business Services

Contract SummaryBoard Meeting of October 6, 2009

Schedule 10-13Page 2 of 2

Contract ResponsibleNumber Description Person

MC 1861 Annual agreement with San Joaquin Speech Services M. Tortoricito provide speech and language pathologist services (Categorical)to children attending the MC CDC at a cost of $15,000.

MC 1862 Agreement with Merced County Office of Education to M. Tortoriciprovide $3,102 for the Full Inclusion Program for children (Categorical)attending the MC CDC with severe disabilities.

MC 1863 Agreement with Merced Scholars Charter School to A. Newinsprovide $5,776 for counseling services by a Merced (Categorical)College counselor.

MERCED COLLEGEOffice of Business Services

Contract SummaryBoard Meeting of October 6, 2009

MERCED COLLEGEOFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 10-14October 6, 2009

A. Warrant Register

FUND DATE BEGINNING ENDING AMOUNTGeneral 8/10/09 21887 21937 159,168.75 General 8/17/09 24288 24346 187,448.33 General 8/25/09 30328 30383 83,618.56 General 8/31/09 33352 33468 888,347.88

Board Des 8/31/09 33469 33471 1,755.71

Categorical 1 8/10/09 21938 21968 20,497.24 Categorical 1 8/17/09 24347 24351 1,959.91 Categorical 1 8/25/09 30384 30396 17,314.54 Categorical 1 8/31/09 33472 33478 5,155.47

Categorical 2 8/10/09 21969 21977 6,936.94 Categorical 2 8/17/09 24352 24353 540.55 Categorical 2 8/25/09 30397 30399 173.40 Categorical 2 8/31/09 33479 33487 6,231.58

Child Development 8/10/09 21978 21978 7.61 Child Development 8/25/09 30400 30406 4,236.73 Child Development 8/31/09 33488 33495 5,905.80

MC Farm 8/10/09 21979 21980 2,339.62 MC Farm 8/17/09 24354 24354 217.02 MC Farm 8/25/09 30407 30407 1,920.00 MC Farm 8/31/09 33496 33500 3,431.07

Capital Projects 8/10/09 21981 21981 11,500.00 Capital Projects 8/17/09 24355 24364 49,275.28 Capital Projects 8/25/09 30408 30411 34,817.69 Capital Projects 8/31/09 33501 33506 91,113.11

Bond Construction SFID1B 8/10/09 21982 21983 300.00 Bond Construction SFID1B 8/17/09 24365 24365 46.12 Bond Construction SFID1B 8/25/09 30412 30413 10,797.92 Bond Construction SFID1B 8/31/09 33507 33507 10,216.88

WARRANT #

FUND DATE BEGINNING ENDING AMOUNTASMC 8/31/09 33508 33508 2,360.00 Total: 1,607,633.71

B. Payroll Registers:General Fund 8/14/09 896,082.66Work Study Fund 8/14/09 17,212.00General Fund 8/31/09 2,470,817.79Total: 3,384,112.45

Annual totalsJul 2009 1,687,088.01

Aug 2009 3,384,112.45Sep 2009Oct 2009Nov 2009Dec 2009Jan 2010Feb 2010Mar 2010Apr 2010

May 2010Jun 2010

Total: 5,071,200.46

C. Trip Requests:General Fund 20,524.00 Categorical I Fund 280.00 Categorical II Fund 9,935.00 Child Development Fund - MC Farm Fund 1,904.00 ASMC Fund 132.00 Total: 32,775.00

WARRANT #

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95340-2898

Resolution 10-20

REQUEST FOR INTRABUDGET TRANSFER September 25, 2009 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 6th

day of October, 2009, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

6000 425 2000 388

TOTAL 813

4000 135 5000 678

TOTAL 813

GENERAL FUND INTRABUDGET TRANSFER

SEPTEMBER 25, 2009

4400 Supplies – Fiscal Services 425 – 6400 Equipment – Fiscal Services 425 + To provide for supply cabinet (Brewington) 4300 Supplies – Computer Science, Dos Palos 388 – 2300 Classified – Admissions & Records, Dos Palos 388 + To provide for Dos Palos employee stipend (Tortorici) 4300 Supplies – Chemistry 140 – 5600 Repairs – Biology 140 + To provide for repair on eyewash station – Science Lab (Tortorici) 5200 Travel – Women’s Basketball 454 – 4300 Supplies – Football 454 + To provide for supplies (Duran) 5600 Equipment Repair – Football 664 – 4300 Supplies – Football 664 + To provide for supplies (Duran) 4400 Supplies – Student Activities 300 – 5300 Duplicating – Student Activities 300 + To provide for duplicating (Newins)

SUMMARY

To: From:

6000 Equipment 425 2000 Classified 388

TOTAL 813

4000 Supplies 135 5000 Services 678

TOTAL 813


Merced, CA 95340-2898

Resolution 10-21

REQUEST FOR INTRABUDGET TRANSFER September 25, 2009 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the CATEGORICAL I FUND. To: Appropriation Amount From: Appropriation Amount


day of October, 2009, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

3000 1,047

TOTAL 1,047

2000 1,047

TOTAL 1,047

CATEGORICAL I FUND INTRABUDGET TRANSFER

SEPTEMBER 25, 2009

2000 Classified – Workplace Learning Resource Center (WPLRC) HUB Grant 1,047 – 3000 Benefits – WPLRC HUB Grant 1,047 + To provide for benefits (Tortorici)

SUMMARY

To: From

:

3000 Benefits 1,047

TOTAL 1,047

2000 Classified 1,047

TOTAL 1,047


Merced, CA 95348-2898

Resolution 10-22

RESOLUTION FOR USE OF UNBUDGETED FUNDS

September 25, 2009 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $162 listed below.

a) 8889 Other Student Fees 162 +

a) To augment for additional fees collected (Tortorici)


AYES_____NOES______ABSENT_______

day of October, 2009, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

Signed___________________

Secretary of the Board Date____________________

PERSONNEL SCHEDULE 10-23

October 6, 2009 Following are personnel actions which have occurred since the previous meeting of the Board of Trustees:

Faculty/Administrative Employment

A. Regular None

B. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary *

Hire Date Adrian, April Chem 04al, 02bl $43.12 Fall 09

Alcorn, William Fire 49cs-City Fire 42.21 Fall 09 Alvernaz, Barbara Co-op Ed 36.94 Fall 09 * Barnett, Cheryl Art-06 45.74 Fall 09 e Bell, Steve Soil 10, Crop 10 44.84/44.84 Fall 09 e Bobrowski, Daniel Corr 32 44.00/41.36 Fall 09 * Bonstein, James Comm 04, 01 47.50 Fall 09 Burke, David Arts 505 40.46 Fall 09 * Bruley, Marie Math a, 041a 47.50 Fall 09 * Brzezinski, James Art-26a, b, c 46.62 Fall 09 * Cabezut-Ortiz, Delores Lbst 20 44.84 Fall 09 * Caine, Eric Engl 13 47.50 Fall 09 * Cambridge, Isabel Guid 70b, 54, 80 45.74 Fall 09 Camper, Mary Mgmt 50g, d 45.74 Fall 09 e Carbonaro, Barbara Corr 32 44.00 Fall 09 * Casey, Jessica Phed 03; Hlth 10 43.12/45.74 Fall 09 * Cazares, Kitty Regn 25, 26 46.62/49.28 Fall 09 Choi, Stephen Crim 42a 44.84 Fall 09 R Clamp, Richard Math 91 47.50 Fall 09 * Clark, Steve Stvg 33a, Guid 48 43.12/45.74 Fall 09 * Clifford, Jeanie Psyc 01a 47.50 Fall 09 * Coburn, Cary Biol 01l 44.84 Fall 09 Col-Hamm, Caren Co-op Ed, Vocn 44, 47c 38.70/47.50/44.84 Fall 09 * Constantinescu, Eugen Elct 31sl, 35 46.62 Fall 09 * Daughdrill, Joshua Engl 81l 44.84 Fall 09 * Davies, Robert Phsc 01, 01l, Geol 01 41.36/44.00 Fall 09 * Dawson, Caroline Math 80 51.03 Fall 09 * Dawson, Denisha Chem 02al 44.84 Fall 09


Hire Date Devine, Nathan Phed 10c 43.12 Fall 09

Dietz, Theodore Co-op Ed 36.94 Fall 09 * Dillon, Dallas Engl 01a 51.03 Fall 09 * Doiel, Mark Mus 04a 47.50 Fall 09 * Donaher, Kimberly Agbs 11, 18 49.28/46.62 Fall 09 * Donnelly, Shelley Radt 45b 41.36 Fall 09 Enos, Kathryn Co-op Ed 38.70 Fall 09 * Estrella, Carl Biol 13l 46.62 Fall 09 * Falahi, Amir Gen Counseling 38.70 Fall 09 * Falahi, Amir Guid 70b 47.50 Fall 09 * Fregene, Paul Chem 12al 44.84 Fall 09 French, Susanne Arts 503b 44.00 Fall 09 * Gargano, Gary Psyc 01b, 23 47.50 Fall 09 * Gargova, Svetla Math 02, a 47.50 Fall 09 e Gonzalez, Michael Corr 32 44.00 Fall 09 Gossett, William Arts 503b, Phyc 308 42.21/42.21 Fall 09 * Gregory, Aaron Auto 43, Co-op Ed 41.36/36.07 Fall 09 * Gregory, Bobby Crim 42a, b, c, d,Corr 32 38.70 Fall 09 Griffith, Brandon Corr 32, 42b 45.74/43.12 Fall 09 * Grise, Rochelle Regn 45, 47 48.38 Fall 09 * Hallman, Max Phil 15, HNRS 40 51.03 Fall 09 * Halpin, William Aquatic Fitness 44.00 Fall 09 * Halpin, William Phed 01j 44.84 Fall 09 * Hamby, Harry Math 91 47.50 Fall 09 Hausmann, Gregory Corr 32, 42a 43.12 Fall 09 Hawthorne, Richard Crim 42a 45.74 Fall 09 I Hayek, Dawn Regn 25, 27 42.21/39.59 Fall 09 * Henningsgaard, Jill Gen Counseling 36.94 Fall 09 Her, Chou Crim 42a 45.74 Fall 09 Hernanez, Raul Lang 716 40.46 Fall 09 * Hoornaert, Don Auto 62 44.84/47.50 Fall 09 * Huddleston, Allen Phed 10d, c 43.12 Fall 09 * Hundley, Amy Engl 01a 47.50 Fall 09 * Huntington, Pamela Engl 83, 81l, 80l 44.00/41.36 Fall 09 Hutton, Merle Crim 42a 44.00 Fall 09 * Jensen, Tracey Regn 16 INT, 15, Allh 52 49.28/46.62 Fall 09 e Johann, Christina Corr 32 44.00/41.36 Fall 09 * Johnson, Michael Econ 01a, b Int 45.74 Fall 09 e Jones, Blandford Crim 42b 42.21/39.59 Fall 09 Joseph, Sammy Crim 42a 47.50 Fall 09 Joseph, Sammy Crim 42c, d 45.74 Fall 09 * Kahlert, Shirley Engl al 48.38 Fall 09 * Kanemoto, Kathleen Cpsc 06 INT 44.84 Fall 09 * Kehoe, Julie Math 80 45.74 Fall 09 Kettering, Jeff Crim 42a 51.03 Fall 09


Hire Date Kimoto, Susan Engl 80l 44.84 Fall 09

* Knickerbocker, Tanya Chem 02al 44.84 Fall 09 e Lacey, Edgar Thrive & Survive 550.00 stip Fall 09 e Lacey, Edgar Vocational Life Planning 38.70 Fall 09 * Lankford, Taylor Engl 84 44.00 Fall 09 e Latham, Eldon Ciol 16l, Biol 44.84 Fall 09 * Long, John Engl 84 45.74 Fall 09 e Lourenco, Catarina ESL 1-6 42.21 Fall 09 * Macias, Mireya Biol 04l, 01l 44.84 Fall 09 Madruga, Carol Ptg 612 38.70 Fall 09 * McBride, Jennifer Engl al 44.84 Fall 09 * McCall, Scott Phed 10d, 01j 44.84 Fall 09 * McCandless, Michael Engl 13, al 45.74/43.12 Fall 09 McMurray, Phillip Co-op Ed 36.94 Fall 09 Mendes, Mary Eng 801 42.21 Fall 09 * Mitchell, Patrick Math a 44.00 Fall 09 * Modafferi, Edward Biol 31l 44.84 Fall 09 Moua, Chai Math l 48.38 Fall 09 * Nagano, Jeffrey Indt 51 45.74/43.12 Fall 09 I Nagy, Moria Biol-01l, sub 41.36 Fall 09 * Navares, Desmond Phed 12f 46.62 Fall 09 Nelson Curtis Arts 512 44.00 Fall 09 Nelson, Patrice Arts 512, sub 45.74 Fall 09 * Nicoll-Johnson Engl-01a 47.50 Fall 09 R Norris, Suzzette Crim 05 44.00 Fall 09 * Pedretti, Christopher Phed 03 44.84 Fall 09 * Penney, Barbara Cldv 01 47.50 Fall 09 * Pimental, Myshellee Engl 3 Int 49.28 Fall 09 R Pinnochio, Stephen Phed 10b, c 41.36 Fall 09 * Piro, Vincent Engl 80, 01a 47.50 Fall 09 * Provencio, Gloria Regn 35, 37,38 49.28/46.62 Fall 09 * Rasmussen, Jacquelin Inst of Tech 42.21 Fall 09 * Reintke, Toni Cpsc 30 INT 45.74/43.12 Fall 09 e Rentfrow, Richard Crim 42a 45.74 Fall 09 * Retemeyer, Jim Math 10, 80, 02, c 45.74 Fall 09 * Roduner, Stacey Cldv 81a 47.50 Fall 09 * Rose, Katherine Radt 41, 69b, d 44.84/47.50 Fall 09 * Rose, Katherine Co-op Ed 38.70 Fall 09 Russell, William Phed 12b 44.84 Fall 09 Ryan Sean Corr 32 44.00/41.36 Fall 09 * Saich, Edward Soc 02, Co-op Ed 51.03/40.46 Fall 09 e Sawyer, Penelope Skls Acquisition/Nursing lab 44.00 Fall 09 * Sawyer, Penelope Regn 15, 17 47.50/44.84 Fall 09 * Sawyer, Penelope Co-op Ed 38.70 Fall 09 * Schlinger, Charles Math 10 47.50 Fall 09


Hire Date Senigaglia, Angela Engl a, al 44.00 Fall 09

Scott, James Corr 32 45.74 Fall 09 Sheppard, Nancy Sew 407 42.21 Fall 09 * Sobalvarro Butler, Natalie Span 01 47.50 Fall 09 R Sousa, Jay Phot 32, 10a 42.21/39.59 Fall 09 Spangler, Sam Corr 32 42.21 Fall 09 * Sparks, Rox Ann Vocn 44 44.84 Fall 09 * Stapleton, Ian Actg 51 49.28 Fall 09 * Stearns, Janice Regn 45 48.38 Fall 09 * Steeley, Jodette Hist 17a 44.00 Fall 09 * Taber, Jory Engl 81l 43.12 Fall 09 * Tassey, Bryan Land 15 39.59 Fall 09 Tassey, Jeffrey Guid 54 47.50 Fall 09 Taylor, Grace Guid 30 45.74 Fall 09 Thornburgh, James Drft 59 41.36 Fall 09 e Tilley, Clifford Corr 32 39.59 Fall 09 e Toconis, Michelle ESL 1-6 44.00 Fall 09 * Vangay, Jonas Anth 10 51.03 Fall 09 * Vilhauer, Craig Actg 04b 49.28 Fall 09 * Viorel, George Engl 01a 51.03 Fall 09 * Walls, William Elct 40c, 31 43.12/45.74 Fall 09 Wegner, Mikel Co-op Ed 37.85 Fall 09 * Wilson, Dee Chem 02al 46.62 Fall 09 * Wilson, Lenice Engl 81l 44.84 Fall 09 * Withers, Margaret Engl 80, 81 45.74 Fall 09 * Yanagi, Cary Jpns 01a 49.28 Fall 09 I InitialHire R Revised * Full-time faculty e equivalency C. Separations None

D. Miscellaneous None

A. Regular Classified/Management Employment

None

B. Hourly/Short-term

Employee Assignment Salary

Hire Date Bray, Ashley Stu Svcs Asst. $13.75/hr 10/01/09-6/30/10

Burch, Reginald Coach $1,600.00 stip 9/01/09-4/01/10 Cantrall, Claudette Stu Svcs Asst. $13.75/hr 8/24/09-12/31/09 Davenport, Raymond Stu Svcs Asst. $13.75/hr 10/01/09-6/30/10 Garcia, Olga Stu Svcs Asst. $13.75/hr 10/01/09-6/30/10 Gutierrez, Oscar Custodian I $12.46/hr 8/29/09-12/31/09 Rawling, Mary M. Coach Volleyball $1,500.00 stip 8/18/09-11/18/09 Rentfrow, Richard Traffic School Ins. $35.00/hr 9/5/09-12/19/09 Salas, Michael Traffic School Ins. $35.00/hr 9/5/09-12/19/09 Sanchez, Michael Coach $3,000.00 stip 11/01/09-3/1/10 Severin, Cambrie Stu Svcs Asst $13.75/hr 10/01/09-6/30/10 White, Laronna Child Care Aide $9.29/hr 8/27/09-5/31/10 I InitialHire R Revised

C. Separation None

D. Miscellaneous

Employee Assignment Action

Dates Cordova, Lois Program Assist. Reclass 7/1/09-6/30/10

Grimes, Joanna Int’l Stu Svcs Child Rearing Leave 10/12/09-01/01/10 Houghton, Glenn Stu. Svcs. Assist. Reclass 8/24/09-10/16/09

Last Name First Name Work CenterAdams Rebecca TutorialBergis Kelly TutorialCanal Daniel Tutorial-Area 2Chapa Abraham LB-TutorialClayborne Lashari AthleticsCornell Heather TutorialCox John TutorialElms James Tutorial-Area 2Field Blake PurchasingFlores Donovan PurchasingFrago Elizabeth TutorialKonno Yunami International StudentsMarroquin Angelica Child Development CenterMartinez Alvaro International StudentsMeigi An Tutorial-Area 2Nagasaki Mayumi TutorialPeterson Meredith PurchasingQueen Kenneth TutorialRamirez Gerardo Area 1: Sci/Math/EngrSanders Justin TutorialSmith Kahealani TutorialTanioka Roger Tutorial-Area 2Urquidez Michael Tutorial-Area 2Washizaki Yuko International Students

General FundOctober 2009 Hires

Last Name First Name Work CenterArellanes Alfonso LB-OperationsBlades Nicole Office of Relations with SchoolsBui Heather DSS-BrailingCardenas Andrea MailroomCicatello Laura Business OfficeCorona Arturo Athletics-BaseballDawn Rebekah Fitness LabDiele Nicole Fire DepartmentEmus Arthur CounselingGarcia Chessie TutorialHjelm Eric Tutorial-LBHultgren Marisa TutorialJensen Richard OperationsKuisel Sean Audio VisualLee Nancy Chemistry LabLicona Justo DSS-BrailingMabon Noah ArtMejia Laura LibraryMendez Rebecca EOPSMontes Sonia MC FoundationNorthcutt Bonny Child Development CenterRamirez Erandi Child Development CenterSalazar Vanessa Welcome DeskStaudinger Crystal Office of Relations with SchoolsThao Mai LibraryVillalobos Jesus PoolWilkins Sierra Child Development CenterXiong Yeng ReprographicsYang Olivia Student Activities

Federal Work StudyOct-09

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT THE OCTOBER 6, 2009, MEETING OF THE BOARD

Schedule 10-24

Item:

Permission to Sell/Donate/Discard District Equipment

Presented By:

Mazie L. Brewington

For: Information Action

X

Background Information

The Purchasing Office is currently storing surplus equipment. The last request for permission to sell surplus property was approved at the September 15, 2009, meeting of the Board. Merced College uses Ernst Auction Park (License #C2696) for all public sales (private sales, pursuant to Education Code 81452, are still administered by the District’s Purchasing Office). Our current inventory of surplus material is included on the list below. In accordance with District Administrative Procedure 2240, these items will be made available to other departments within the District up to the time of their sale or disposal. The following list of items will be sold by private sale. Note* MCID Numbers available upon request. Please contact Bob Barrera at 384-6303.

Item # Description Qnty Dept. MCID # 1 Chairs 5 Various N/A 2 File Cabinets 3 Various N/A 3 Tables 4 Various N/A 4 Printers 5 Various N/A 5 Misc. Computer Equip 1 Box Various N/A 6 Computers (CPU’s only) 3 Various N/A 7 Monitors 4 Various N/A 8 TV’s 2 Various N/A 9 Misc. Office Furniture 3 Various N/A 10 Misc. Office Supplies 1 BX Maint. N/A 11 Plans Rack 1 Whse N/A

Recommendation/Requested Action

It is recommended that the Board of Trustees declare the equipment, listed above, is no longer suitable for the District’s educational purposes and authorize Administration to dispose of same by sale, trade-in, re-donation, or disposal.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT OCTOBER 6, 2009, MEETING OF THE BOARD

Schedule 10-25

Item:

Purchase Order Review

Presented By:

Mazie L. Brewington


X


Purchase orders in accounts and funds indicated were issued during this reporting period.

Note: all vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated September 1, 2009, through September 30, 2009, are reflected above. For this period a total of 129 Purchase Orders were processed.


It is recommended that the Board approve all active Blanket Orders and the Purchase Orders listed above.

General Fund (110): $40,739.92Board Designated Fund (121): $3,432.02Categorical Fund I (123): $1,418.76Categorical Fund II (124): $31,652.52Child Development Fund (330): $0.00Merced College Farm Fund (340): $2,013.36Capital Projects Fund (410): $3,484.38Bond Construction Fund (420): $2,837.97Los Banos Bond Construction Fund (421): $32,626.11Total: $118,205.04

CURRICULUM REVISIONS FROM SEPTMEBER 17, 2009 MEETING (Changes effective Spring 2010)

Schedule 10-26

English 81 Basic Reading Tactics II REQUEST TO LINK COURSES

English 84 Basic Writing Skill II-Paragraph to Essay English 01A College Composition and Reading Psychology-01A Introduction to Psychology English A Foundations in Academic Literacy Political Science-01 Essentials of the American Political System English 01A College Composition and Reading Guidance 49M Successful Transfer Strategies


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE OCTOBER 6, 2009, MEETING OF THE BOARD

Item:

Proposed 2009-10 Final Budget

Presented By:

Mazie L. Brewington


X


As prescribed by California Code of Regulations Section 58305(c), “On or before the fifteenth day of September in each year, each district shall adopt a proposed Final budget…”. Given the lateness and complexity of the State Budget, based on the authority of Title V, Section 58306 (b), the Chancellor’s Office has extended the deadline for a governing board to adopt their budget to October 15. The action the Board will be asked to take tonight will fulfill the District’s requirement. It is important to note the significant events that have lead to the Proposed 2009-10 Final Budget being presented tonight for the Board’s approval. On September 23, 2008, Governor Schwarzenegger signed the 2008-09 budget bill ending a record 100 day budget impasse. The budget, like past budgets, relies on program reductions totaling $7.1 billion and a “grab bag” of borrowing and one-time budget maneuvering totaling approximately $9.0 billion. By the beginning of October, the state was announcing a growing deficit due to lower than anticipated revenues flowing into the state’s coffers. A special session was called for on November 5, 2008, by the Governor on October 28, 2008, to address a budget shortfall of $10.0 billion and growing. On November 6, 2008, Governor Schwarzenegger declared a fiscal emergency, triggering a special session of the Legislature to address the state’s current-year budget problem now estimated at $11.2 billion. By the end of November, the deficit has grown to over $21 billion but the Legislature was unable to agree on a budget reduction and revenue enhancement compromise. On December 31, 2008, Governor Schwarzenegger released a comprehensive budget plan that proposed $41.6 billion in budget solutions over the next eighteen months through a combination of tax increases, spending cuts and creative accounting. On February 19, 2009, the Legislature was able to break the impasse and forward an 18 month budget to the Governor for signature.

The impact of the proposed cuts and deferrals for community colleges in current year (2008-09) were as follows:

• Reduction of $39.8 million to eliminate the 0.68 COLA. • Reduction of $3.6 million to capture unspent prior-year funds. • Reduction of $4.0 million to cut mandate payments. • Defer $340 million of apportionment from January, February, March and

April to be repaid in July. • Delay the repayment of existing $200 million June-to-July deferral, now to

be repaid in October. The California Community Colleges, budget year 2009-10:

• No COLA. • Augmentation of $185.4 million to fund 3% growth. • No categorical program flexibility provisions for colleges. • No increase for student enrollment fee. • No policy changes are included (property tax shortfall protection, lowering

funding rates for certain courses, etc.). • Maintains funding for Cal Grant program.

The budget, as passed, included revenue enhancements and budget reductions that required voter approval to continue beyond the 2009-10 fiscal year. A special election was called for by the governor to be held on May 19, 2009. Voter approval of the initiatives became more significant as economic news was worsening. Almost immediately after the passage of the 18-month budget, the state was reporting additional revenue shortfalls. Governor Schwarzenegger sent a letter to the Legislature stating that for the first time since 1938, California faces a decline in personal income. He further stated although the budget, as adopted by the Legislature in late February, closed an unprecedented budget shortfall of $41.6 billion shortfall as of June 30, 2010. The severe economic downturn in California, like the rest of the nation, has been facing has worsened substantially. These changes in the state’s economic and revenue pictures have caused a significant new budget problem to emerge. If the May 19 special election initiatives fail, the deficit will grow to $21.3 billion. On May 14, 2009, the Governor released the “May Revise” which provided for $15.4 billion in cuts should the initiatives pass and $21.3 billion in budget cuts should the initiatives fail. Included in his proposal were budget reductions and revenue deferrals for the 2008-09 fiscal year. On May 19, the California voters overwhelmingly defeated the Governor’s initiatives thus moving the Governor and the Legislature to begin budget negotiations. On July 28, 2009, Governor Schwarzenegger signed into law a budget package with the latest round of budget reductions. It is important to note that those at the state and Chancellor’s Office believe that there is a possibility of additional budget adjustments, including mid-year reductions in 2009-10. The impact to community colleges is as follows:

2009-10 State Budget – Changes for Community Colleges:

Provides augmentation of $10.0 million to SB 70 CTE programs by redirecting $10.0 million previously committed to a general purpose one-time block grant under SB 1133.

Defers additional $163.0 million of community college revenues from

2009-10 to 2010-11. This brings the total inter-year deferral from $540.0 million in 2008-09 to $703.0 million in 2009-10.

Increase in the student enrollment fee from $20 per credit unit to $26 per

credit unit. The estimated $80.0 million generated by the student fee increase will be used to mitigate cuts to community colleges.

One-time allocation of $130.0 million in federal American Recovery and Reinvestment Act (ARRA). It is important to note that ARRA funds are formula based and the allocation amount has since been reduced to $35.0 million and there is uncertainty what the final amount will be.

Eliminates all growth funds.

Does not provide for a statutory Cost of Living Adjustment (COLA) which has been calculated to be 4.25 percent for 2009-10.

Permanent reduction of $333.0 million in categorical programs (a $47.0 million one-time backfill is provided using $35.0 million federal ARRA funds and $10.0 in fee revenues, to bring the net reduction to $286.0 million). Based on a reduction of $286.0 million most categorical programs were cut between 27.4 and 54.9 percent.

Reduction of $120.0 million in general apportionment funds (in lieu of the proposal to reduce funding rates for physical education courses).

Reduction of $53.0 million in budgeted 2009-10 property tax revenue (the total budgeted property tax shortfall is $116.0 million but $63.0 million in relief is provided from the increase in student fees).

Reduction of $21.0 million in budgeted 2009-10 student fee shortfall.

Includes language authorizing the Chancellor to reduce base workload measures in proportion to cuts in general apportionment funding.

Includes language authorizing community college districts to transfer funds out of certain categorical programs and into any other categorical program was included in the state budget. A public board meeting is required before making such a transfer. Later communications from the Chancellor’s Office states that ARRA funds may be used for general purpose. Since the Legislature included these funds in the state budget as backfill to the categorical program cuts they will be allocated to the

categorical programs, but the amount of ARRA funds in each of those allocations will be identified and districts will be informed that the ARRA funds can be redirected.

Based upon the information above, the Administration has calculated the impact to the District as follows: The total general apportion, property tax and student fee revenue

reductions total $192.0 million for community colleges or 3.39 percent of general apportionment revenue. That equates to $1,672,701 for the Merced Community College District.

Categorical program revenues are estimated to be reduced from

$6,646,604 to $3,881,373 for a total reduction of $2,765,231. The one-time federal ARRA allocation of $35.0 million should provide $337,736 to help ease the transition to 2010-11 when programs must absorb the full impact of the revenue reductions. To address critical District needs, the District transferred $256,825 in salaries and benefits from categorical programs to the General Fund.

In anticipation of these revenue reductions, the District has taken several measures totaling $1,170,396 to address the general apportionment reductions. The changes are as follows: Savings of $271,368 is realized when three (3) faculty positions remain

vacant. Savings of $85,993 is realized by not filling one (1) full-time and one (1)

part-time management team positions. Savings of $282,232 is realized when five (5) full-time and four (4) part-

time classified positions remain vacant. Savings of $522,263 in salaries and benefits from instructional sections

(classes) being removed from the summer and fall schedule.

Savings of $8,540 from a reduction of $27,479 in institutional memberships; however, the membership for the accreditation visit was augmented by $12,000 and other district memberships increased by $6,939.

There are other planning decisions that the District will address in the coming months. The state budget includes flexibility in workload measures. The District

has the opportunity to select how it wishes to address the $1.6 million in general apportionment reductions. It can reduce FTES in any combination of the three classifications—credit, non-credit and enhanced

non-credit. Having this flexibility provides options in reducing class offerings.

The District’s base revenue is also protected for the next three years

should the District’s total FTES drop below 10,000. Reduction in credit FTES also lowers the District’s full-time faculty

obligation number (FON); whereby, additional faculty retirements would have to be evaluated for consideration of whether or not the District will replace the position.

The Board of Trustees will be required to hold public hearings in order to

provide the District with as much flexibility as possible with the categorical programs.

Other issues are discussed in the caveats later in this document.

Local Assumptions

∗ The budget provides a Reserve for Contingency equal to the six (6) percent as contained in the Board of Trustees’ goals at this time.

∗ The base expenditure budget for 2009-10 is composed of the 2008-09

adopted expenditures. Augmentations to the base budget as presented by the Assumptions Committee to Budget Committee have been attached.

∗ All contracted salary employees have been budgeted to include annual step

and column increases. ∗ The health benefit rate includes the GASB 45 contribution for active

employee’s contribution. A list of the assumptions used to develop the Proposed 2009-10 Final Budget is attached for the Board of Trustees’ review.

Planned Expenditure for 2009-10

Each year the budget, as presented, includes some items that are deemed necessary and critical for the operation and continuance of the District. Included in this year’s budget are funds being carried-over from the 2008-09 budget to provide for the District to prepare for its accreditation study and provide for technology needs and furniture for new faculty and staff. A one-time carry-over allocation of $101,800 for accreditation study

preparation.

Educational Master Planning Committee (EMPC) will be reviewing one-time requests to prioritize and make a recommendation for funding to the President and the Board of Trustees at a later date.

It is important to note that the planned expenditures discussed above are included in the expenditure budget at this time. Based on the above state budget and assumptions, the 2009-10 Proposed Final Budget for the unrestricted General Fund is presented below:

2009-10 Proposed Final Budget

2007-08 2008-09 2009-10 Actual Actual

Budget

Beginning Balance $ 5,957,724 $ 7,394,147 $ 7,540,525 Income: 8100 Federal $ 17,289 $ 22,099 $ 17,300 8600 State 37,940,329 39,907,107 39,251,377 8800 Local 13,709,901 12,450,510 11,862,248 8900 Transfers-In 177,619 162,089

94,927

Total $ 51,845,138 $ 52,541,805 $

51,225,852

Begin BAL + Income $ 57,802,862 $ 59,935,952 $ 58,766,377 Expenditures: 1000 Certificated Salaries $ 20,222,563 $ 20,504,810 $ 20,238,052 2000 Classified Salaries 8,529,603 8,777,557 9,053,839 3000 Benefits 11,858,776 12,202,911 13,085,339 4000 Supplies 652,519 703,649 735,261 5000 Services 5,454,418 5,690,852 5,753,072 6000 Capital Outlay 876,150 1,972,928 72,783 7000 Transfers-Out 2,814,686 2,542,720

2,463,352

Total Expenditures $ 50,408,715 $ 52,395,427 $

51,401,698

7900 Ending Balance $ 7,394,147 $ 7,540,525 $ 7,364,679 ======== ======== ======== Percentage 12.8% 12.6% 12.5%

A review of the projected 2009-10 ending balance prior to the allocation for 2008-09 encumbrances is presented below:

Major Components of the Projected 2009-10 Ending Balance

Reserve for Contingency @ 6.0% $ 3,525,983 Set Aside for Encumbrances 198,360 Set Aside for Planned One-time Expenditures Total $ 7,364,679

3,640,336

A pictorial view of the General Fund budget is provided below.

2009-10 Unrestricted General Fund Expenditures

The graph illustrates the percentages dedicated to various classifications in the budget.

Listed below are some examples of what type of expenditures can occur in each classification:

Certificated Salaries include salaries of full-time and part-time faulty and management team members. Classified Salaries include salaries of full-time and part-time support staff including instructional lab assistants and management team members. Benefits include mandatory and health benefits related to full-time and part-time staff as well as the District’s retirees. Supplies include instructional and non-instructional supplies. Contracted Services includes both instruction and non-instruction consultants, travel, postage, memberships, legal services, advertising, duplicating, insurance, utilities, finger printing, repair of equipment and other similar services. Capital Outlay includes library books and indexes, new equipment, equipment replacement, purchase of leased equipment and the purchase of new faculty furniture. Other Outgo includes the District’s support of programs (EOP&S, Work Study, Job Developer, and Tri-College Center), Disabled Student Services Special revenue (Kings View), and transfers to other funds (capital leases, scheduled maintenance match, work order dollars, planning funds and any other construction projects).

Caveats

An integral part of the dissemination of budget information to the college community is the understanding of those items that will have a significant impact on the final budget. The following caveats provide some insights into events that may or may not occur that would impact the budget’s final outcome. The revenue projections are estimated on calculations generated by the

Office of Business Services based on the 2009-10 State Budget. The District will not be notified of its actual revenue for 2008-09 until February 2010.

The uncertainty regarding the federal ARRA funds as the budget package

assumed community colleges receiving $130 million. The calculation has now been completed by the Department of Finance and the community colleges allocation has been reduced to $35 million. Since the budget was adopted on July 28, the estimate of ARRA funds was reduced to $90

million, then $60 million, then $37 million and finally to $35 million. Categorical program managers, under the direction of their area vice presidents, are preparing to submit plans to address the revenue reductions. It is unknown at this time as how each program will address the shortfall and the impact on the District’s General Fund.

The uncertainty of the need for mid-year cuts. No one knows for certain; however, it is quite likely that continued sluggish economic performance will lead to further deterioration in state revenues resulting in mid-year cuts during 2009-10.

The revised budget for 2009-10 assumes local property taxes shortfall of $116 million below the February estimates. As the housing market continues to struggle and counties are forced to reduce assessments in property tax values, it is possible that community colleges will experience further erosion of property tax revenue below estimates.

The state budget remains structurally imbalanced as the Legislature and Governor are unwilling to make the deep cuts or raise the revenue for true alignment. The budget relies on borrowing and gimmicks to hold the budget together. The Legislative Analyst’s Office forecasts that the state’s structural shortfall will reach $20 billion by 2012-13 and reach $26 billion by 2013-14.

The Budget Process

The action the Board takes tonight will complete the budget process for the 2009-10 fiscal year.


It is recommended that the Board of Trustees approve the 2009-10 Proposed Final Budget as presented.

Attachments and Inserts:

2009-10 Proposed Final Budget Assumptions 2009-10 Proposed Final Budget Financial (Insert)

FY 08-09 FY 09-10Final Final

Item Source of Information Budget Budget

WORKLOAD MEASURES

Workload Measures: Credit FTES CCFS-320 F 8,298.21 F 8,202.65 Noncredit FTES CCFS-320 F 915.84 F 849.13 Enhanced Noncredit CCFS-320 F 836.18 F 754.59 Base Allocation Single District = 10,000 < 20,000 F $4,428,727 F $4,428,727 Base Allocation Center >1,000 F $1,107,182 F $1,107,182

REVENUE

Statewide Deficit* General apportionment, Property, Stu Fees D ($826,750) D ($1,672,701) Growth Rev Earned P/Y Credit FTES I $3,751,610 I $1,446,742 Growth Rev Earned P/Y Noncredit FTES I $235,973 NC Growth Rev Earned P/Y Career Development Noncredit FTES D ($335,068) NC Growth Rev Earned P/Y Basic Allocation (Over 10,000 FTES) I $1,324,000 NC Stability Funding Recapture of lost revenue--See Note A I $92,954 NC Cost of Living Adj. PY Adjustment to COLA I $47,982 D ($330,700) Enroll Fee Admin NC $0 NC Nonresident FTES Out of State Students NC $0 NC Nonresident FTES International Students I $100,000 NC Growth FTES NC $0 NC Cost of Living Adj. Governor's Budget (Percentage) I 0.68% NC 0.00%

COLA increase in dollars I $330,700 NC Lottery/FTES Assumptions $120 Per FTES NC $0 NC

Lottery in total dollars NC $0 NC Interest Revenue Regular and TRANs NC $0 D ($75,000) TRANS Interest Income GASB 35 Reporting Requirement NC $0 NC Student Fees Other than Enrollment Fees NC $0 NC Unclaimed Stu Refunds NC $0 NC Vending Income Coca Cola, Taher NC $0 NC Other Income NC $0 NC Indirect cost Reimb. H.S.A. Excess Contract Cancelled by Co. D ($27,143) D ($41,448)

* Statewide deficit equals 3.39% or $1,672,701 which equates to 366.47 credit FTES.

Legend

F Fixed AmountNC No Change

I Increase from previous yearD Decrease from previous yearC Categorical Funds (Non General Fund)

FY 08-09 FY 09-10

Final FinalItem Source of Information Budget Budget

EXPENDITURES

Minimum Wage to increase $0.50 to $8.00/hr.as of 1/1/08 I $19,750 NC Faculty Salary Reduction for 2009-10 (3 GF) Salary only I $337,114 D ($199,083) Faculty & Staff Replacements & Reduction for new faculty D ($266,101) D ($392,384) Salary Modification All groups 2006-07 & 2007-08 (salary only) I $1,735,776 NC Salary Modification Cl & Mgt 2008-09 (salary only) I $148,414 NC Step & Column for FTE Faculty-Salary only I $251,805 I $216,456 Step & Column for FTE CSEA (Salary Only) I $228,763 I $256,285 Step & Column for FTE Management Team (Salary Only) I $162,163 I $194,008 S&C for Cert Hrly Per MCFA Contract (Salary Only) I $50,189 I $48,047 STRS STRS = 8.25% plus salary modifications I $146,733 I $7,942 PERS Rate PERS = 9.709 I 0.12% I 0.28%

PERS change in dollars I $67,747 I $29,646 Social Security Federal Regulation=7.65% I $91,476 I $11,449 Health Benefits: Net of Change in Benefits I $472,393 I $77,941 Additions/(Deletes) Additions (deletes) to health benefits I $131,507 D ($110,264) Blue Cross Medical SISC - Net of Benefit Changes I 5.57% I 1.34% Dental SISC (percent change) I 3.15% I 0.77% Vision SISC (percent change) I 0.00% I 0.00% GASB 45 - GF Retiree Health Benefits - Active Emplyees I $38,610 NC

Life Insurance Transamerica Assurance Company NC $0 NCRetirees - Chgs/Add/Del Number of new retirees I 14 I 17Retirees - Chgs/Add/Del Cost for increase number of retirees I $144,869 I $206,167Retirees - rate change SISC rates Net of Benefit Changes I $149,734 I $35,909Staffing Changes 08-09 BRC / 09-10 AH Custodian I $68,738 NCStaffing Changes 08-09 Lesher / 09-10 Parking Grounds I $49,852 NCStaffing Changes 08-09 Allied Health I $38,179 NC Income Protection Rate remains at .45% Incr. for salary mod. I $17,859 I $979 SUI State Unempl Ins = 0.052% to 0.312% I $74,216 I $2,540 Workman's Comp Valley JPA @$2.4/$100 I $58,542 I $95,069 Postage U.S. Postal Service @ $0.43 impact of e-mail NC $0 I $12,000 Memberships Accreditation I $2,384 I $12,000 Memberships District Memberships NC $0 D ($20,540) Insurance VIP JPA I 4.00% I 5.00%

Insurance increase in dollars I $14,612 I $18,606 Student Insurance Student Insurance, Inc. I $1,346 I $2,140 Electrical Allied Health for 2008-09 I $35,000 I $129,460 Gas Los Banos Labs and Bldg B I $30,900 NC Sewage FTES growth for 2007-08 I $9,000 I $12,000 Water LRC/Los Banos/BRC/Science NC $0 I $20,795 Telephone T-1& ISDN lines, 3 Trunk lines + 200 ext. NC $0 NC Refuse Los Banos Increase I $3,000 NC Mileage Rate Federal rate I $4,496 NC District Audit Contract (GASB Fixed Assets, Bonds, etc.) NC $0 NC TRANS Interest Expense GASB 35 Reporting Requirement NC $0 NC Student Bad Debt Write off of student bad debt NC $0 NC Microsoft Agreement Annual software upgrade NC $0 I $11,772 Maintenance Agr. Contracts-net of changes in ITS I $92,098 I $122,666 Operational Supplies Custodial cleaning for Allied Health I $5,000 NC Rental Facilities Contracts D ($121,228) NC Capital Outlay New Faculty furniture (Planned Expenditure) I $38,814 D ($38,814) Lease Purchases Tri-College Center Ended 1/31/09 NC $0 D ($47,335) District Share of Programs Compliance KV noncredit classes I $0 NC Categeorical Programs WIA Nursing Grant /H.S.A. Excess 11/30/08 I $213,294 I $114,012 State Compliance Issue Revise Kings View/DSPS Program I $55,178 I $4,704 Prior Year Growth Budget See Note 1 I $359,053 I $415,750

Note 1- Does not include savings of $522,263 in section reductions for Summer 09 and Fall 09.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE OCTOBER 6, 2009

MEETING OF THE BOARD

Item:

2010-2011 MERCED COLLEGE ACADEMIC CALENDAR

Presented by:

MAZIE L. BREWINGTON


x


After conferring with the Merced College Faculty Association, the District submits a proposed 2010-2011 Merced College Calendar. It includes the 175 days required for the school year, with the beginning date on August 16, 2010, and the ending date on May 27, 2011, graduation day. The listed holidays meet local contractual requirements as well as state requirements for community colleges as enumerated in Education Code Sections 79020 and 84370.


It is recommended that the Board of Trustees approve the 2010-2011 Merced College Academic Calendar.

Attachments

Proposed 2010-2011 Merced College Academic Calendar

AUGUST 2010 SEPTEMBER 2010 OCTOBER 2010 NOVEMBER 2010 DECEMBER 2010S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S1 2 3 4 5 6 7 1 2 3 4 1 2 1 2 3 4 5 6 1 2 3 48 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 1822 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 2529 30 31 26 27 28 29 30 24/31 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31

16-17 FLEX 6 Labor Day Holiday 15 First 9 week session ends 12 Veteran's Day Holiday 13-17 Finals 18 week Semester17 Convocation 18 Second 9 week session begins 25-26 Thanksgiving Holiday 17 All sessions semester ends18 Fall 18 week Sessions Begin 27 No Classes - College Closed 20-23 College opened-no18 Fall first 9 week session begins classes limited services

24 Christmas Observed27-30 Board Appoved Holidays

JANUARY 2011 FEBRUARY 2011 MARCH 2011 APRIL 2011 MAY 2011S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S

1 1 2 3 4 5 1 2 3 4 5 1 2 1 2 3 4 5 6 72 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 149 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 2116 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 2823 24 25 26 27 28 29 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 3130 31

13-14 FLEX 18 Lincoln Holiday 18 First 9 week session ends 18-21 Spring Break week -No Classes 23-27 Finals week17 MLK Jr. Holiday 21 Washington (President's) Day 21 Second 9 week session begins College opened, limited services 27 All sessions end18 Spring 18 week Session Begins 22 Spring Break day - college closed 27 Commencement18 Spring First 9 week Session Begins 30 Memorial Day Holiday

First Day of 18 week, first 9 week and 8 week summer classes

JUNE 2011 JULY 2011 Final exam week Day Fa Sp

S M T W Th F S S M T W Th F S M 16 16

1 2 3 4 1 2 Last Day Final Exams and Commencement T 17 18

5 6 7 8 9 10 11 3 4 5 6 7 8 9 W 18 18

12 13 14 15 16 17 18 10 11 12 13 14 15 16 Last Day of first 9 weeks and summer session TH 17 18

19 20 21 22 23 24 25 17 18 19 20 21 22 23 F 16 17

26 27 28 29 30 24/31 25 26 27 28 29 30 First day of second 9 week session Flex 2 2

Total 86 89

20 Summer Session Begins 4 Independence Day Holiday FLEX 29 Six Week Summer Session Ends

HOLIDAYBOARD APPROVED ON

College Closed - No Classes

Recess-College Open, limited service-No Classes

SUMMER 2011 SESSION

175

LEGEND

SPRING 2011 SEMESTER

FALL 2010 SEMESTER

31 New Years Day Observed


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE OCTOBER 6, 2009 MEETING OF THE BOARD

Item:

Layoff Classified Staff Positions

Presented by:

Mazie L. Brewington


x


Disabled Student Services, Office of Relations with Schools, Extended Opportunity Programs & Services, Financial Aid, Cal-Works, and Foster Care programs are specifically funded programs. International Students, Student Activities is a general funded program. Funding has been reduced and the services of the programs will therefore be reduced. This necessitates the elimination of nine 40-hour classified positions and five 19-hour classified positions. These positions in these specifically funded programs and general fund programs will no longer be utilized due to the reduction of funds.


It is recommended that the Board of Trustees approve the layoff of the 14 classified positions.

Attachments

(1) Resolution (2) Ed Code §88117

MERCED COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

RESOLUTION NO. 10-23

LAYOFF OF CLASSIFIED EMPLOYEES FOR THE 2009-2010 ACADEMIC YEAR (EDUCATION CODE SECTION 88117)

WHEREAS, the board of Trustees finds it necessary to reduce classified staff of the District due to reduction in funding to specially funded programs and selected general fund programs the reduction of services being performed; and WHEREAS, in the opinion of this Board, certain services performed by classified employees must be reduced or eliminated. NOW, THEREFORE, BE IT RESOLVED, that the services performed by classified employees be reduced by elimination of the following positions:

Learning Disability Testing Assistant by (1) position Student Support Coordinator by (3) positions NonCredit Matriculation SSVC Coordinator by (1) position Instructional Aide by (3) positions Student Services Assistant by (2) positions Access Technician by (1) position Instructional Support Technician I by (1) position Program Assistant by (1) position Office Technician by (1) position

BE IT FURTHER RESOLVED that the Vice President of Administrative Services or her designee give notice of layoff to affected employees as required by law. BE IT FURTHER RESOLVED that the elimination of services be effective November 21, 2009. PASSED AND ADOPTED by the Board of Trustees of the Merced Community College District this 6th

day of October, 2009 by the following votes:

AYES: NOES: ABSENT: I HEREBY CERTIFY that the foregoing resolution was duly introduced, passed and adopted by the Governing Board and by the vote stated. _________________________________ Secretary of the Board of Trustees of the Merced Community College District

EDUCATION CODE §88117 Persons laid off because of lack of work or lack of funds are eligible to reemployment for a period of 39 months and shall be reemployed in preference to new applicants. In addition, such persons laid off have the right to participate in promotional examinations within the district during the period of 39 months. Employees who take voluntary demotions or voluntary reductions in assigned time in lieu of layoff or to remain in their present positions rather than be reclassified or reassigned, shall be granted the same rights as persons laid off and shall retain eligibility to be considered for reemployment for an additional period of up to 24 months; provided, that the same tests of fitness under which they qualified for appointment to the class shall still apply. The personnel commission shall make the determination of the specific period of eligibility for reemployment on a class-by-class basis. Employees who take voluntary demotions or voluntary reductions in assigned time in lieu of layoff shall be, at the option of the employee, returned to a position in their former class or to positions with increased assigned time as vacancies become available, and without limitation of time, but if there is a valid reemployment list they shall be ranked on that list in accordance with their proper seniority.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE OCTOBER 6, 2009 MEETING OF THE BOARD

Item:

Termination Academic Staff Position

Presented by:

Mazie L. Brewington


x


The Learning Disability program is a specifically funded program. Funding has or will expire shortly. The services of the program will therefore be eliminated. This necessitates the elimination of one 40-hour academic position. The position in this specifically funded program will no longer be utilized due to the expiration of funding.


It is recommended that the Board of Trustees approve the termination of the one academic position.

Attachments

(1) Resolution (2) Ed Code §87665

MERCED COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

RESOLUTION NO. 10-24

RESOLUTION TERMINATING TEMPORARY ACADEMIC EMPLOYEE

WHEREAS, pursuant to Education Code section 87665, the Board may terminate a temporary academic employee at its discretion at the end of a day or week, whichever is appropriate;

WHEREAS, the employee listed below is employed as a temporary employee; and

WHEREAS, it is this Board’s intent to terminate the employee listed below effective October 9, 2009, pursuant to Education Code section 87665;

NOW, THEREFORE, BE IT RESOLVED, that the following temporary employee be terminated from employment with this community college district effective October 9, 2009:

Michele Aiken

BE IT FURTHER RESOLVED, that the Superintendent/President or his designee is directed to issue to the employee named in this Resolution notice informing her of this action, and to take such further and additional actions as may be necessary to accomplish the purposes of this Resolution.

The foregoing Resolution was adopted by the Board of Trustees of the Merced Community College District on the 6th day of October, 2009, by the following vote:

AYES: _____

NOES: _____

ABSENT: _____

__________________________________ President, Board of Trustees of the

Merced Community College District

I HEREBY CERTIFY that the foregoing resolution was duly introduced, passed and adopted by the Governing Board and by the vote stated.

__________________________________ Secretary of the Board of Trustees of the Merced Community College District

Education Code §87665 The governing board may terminate the employment of a temporary employee at its discretion at the end of a day or week, whichever is appropriate. The decision to terminate the employment is not subject to judicial review except as to the time of termination.

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