PowerPoint Presentation

METLACinco De Mayo, 2011

(I stole this slide from Microsoft)Live@edu!

1DISCLAIMERI DONT WORK FOR MICROSOFT!Both Google and Microsoft have great offerings both having pros/cons. Choose what fits best in your environment.It takes TWO Google guys to equal ONE Microsoft guy!Not enough time to dive too deep into, but will have more information available onlineName Changing

3Lync?Basically Video ConferenceIMAudio/Video conferenceDesktop sharing (try that with Google Apps!)

4Our ObstaclesConvincing administrators that this will be a controlled email environmentarchive all student to teacher email for 1 year using on-premise equipmentRestrict email between student and teacher only no outside mail unless required for classAccount CreationContracted with company to help get us started. Decided not to do AD integration at onset.Hopefully implementing next school yearReasons we chose MSFTTeachers used to feel of ExchangeStudents are flexible with just about everything.SkyDrive ease of useIntegration with OfficeControl of email flowEmail FlowOUR SETUP:Student to student blockedBetween teacher and students allowedAll external blockedGroup for students if external email neededYou are in control!Account CreationWeb GUI manual entry (few entries)Web GUI csv import (easy no AD)PowerShell csv import (automation)OLSync using Identity Lifecycle Manager ($500?) (AD already in place)

SSO used after account provision

8DemoInitial page to setup domainCo-BrandingCustom AddressesOutlook Control PanelUsers/Groups PageMail Controls student 2 student and Closed CampusCheck emailDemo email permit and denies?POWERSHELL ROCKS!Script account creationCreate dynamic distribution groupsMultiple account editsExample CSV FilePowershell Quick demoLink to directions

10Any Questions?http://tinyurl.com/metla5-5-118Microsoft Software + Services Power of ChoiceThe Best of

User ExperienceRich UX, offline accessFamiliar ExperienceAnywhere accessForm factors and mobility

IT ExperienceManagement and complianceAdvanced securityEconomies of skillPremium business continuity

DevicesServersDesktopOnlineSoftware +Services1212I need to save time and money: resources and budget is tightI want to reduce administrative burden: needs to be automatedI want to reduce spam, and protect my students

I need control, direct access, and granularity over my student emailStates and Districts want to strengthen online connection to studentsI want to provide students more innovative tools, but email is my primary concernADMINISTRATIONLive@edu Mail via Exchange LabsProduct description10GB mail / calendar / contacts for your institutionEnterprise messaging email based on ExchangeSecure, encrypted serviceOutlook, OWA, Pop, IMAP, and Mobile accessIntegration with school portal, or other on-premise systems

Value to institutionProvide an official school email, that integrates with your on-premise environmentReduce costs and save timeRich environment that allows administrators control and direct accessValue to studentAlumni email enables students to maintain their network of peers after graduationStudents can forward mail to personal email accountAllow students to use multiple aliasesMessage tracking logs: identify if a mail was delivered or not (* for mails sent from within the service)

Cross mailbox search enabled for AdministratorsFall, 2008

Encrypted end to end

Remote Power Shell: command line access to your data for rich administration and reporting

Web-Services Enabled: Integrate your student mail directly with your portal or other system

Journaling: copy messages sent or received from a specific mailbox to any SMTP address (* Jan 2009)

15Rich IT Administration & Control even in a hosted environmentSpam and Virus Filtering is handled by Microsoft

Email content is not scanned, privacy is a top concern

Restrict the use of your student email system:

Anti-bullying: Leverage journaling to monitor problematic student accounts

Bad word lists : Flagged emails never make it past the rich text filters you set up (* these rules are set programmatically)

Create an electronic fence: Lock down mail to a domain restrict who your students can email to, or receive mail from

16Keep students safe and protect their privacyReduce Administrative Burden: Integrate your on-premise environment with your off-premise emailLeverage the data you already have: Create accounts directly from data in your student directory! (LDAP, AD, Oracle, etc)

Teachers and Staff can show up in Address Book * via mail enabled contacts or GAL Sync (Jan 2009)

Shared free / busy between students and with teachers! * if users have Exchange 2007 on premise (Jan 2009)

Dynamic Distribution Lists supported

Web-Services Enabled: Integrate your student mail directly with your portal or other system

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>>Anytime, Anywhere Access to your email.

Full Exchange end-user experience: Outlook, Outlook Web Access, Mobility, POP, and IMAPBrand your schools OWA Page19

I want to an easy way to communicate with my teachersI dont want to wait for my teacher to create a site for me, EMPOWER METheres no one place to access my group project work

Email is so Yesterday I already have 4 email accounts, give me something coolI have to store schoolwork in my email because theres no where else to put itSTUDENTSGive me an easy way to communicate electronically with my studentsGive me easy tools to leverage in my classroomId love a web-based project folder that I can create and control

I cant use personal email accounts for students, but there is no official school accountI want to collaborate with other schools in my districtI need an simple way to share content with parentsTEACHERS Live@edu is Much More than just e-mail. Windows Live SpacesMobile

Exchange Inbox

SkyDriveContactsShared View

MessengerCalendarMobile AlertsMore in Beta

roxie@mail.contoso.k12.eduPassword: *******

Office Live Workspace

CollaborateCommunicateOffice Live WorkspacesProduct description Built on SharePoint technology Empowers students, teachers, and staff to create their own collaboration workspaces! Store up to 1000 documents for Collaboration (1GB of additional storage space) You control who can view or edit your content

Value to institutionProvide users with a tool that allows them to work together for both school and personal needs

If youre not currently offering storage to students, this can be a new offering with ZERO costs

Can be offered to teachers/staff so all that is needed is internet connectivity Value to studentProvides a collaborative workspace for students can work together on projects Share files with others without having to email, and while being updated as things change within workspaceCan view files directly within the browserOffice Live Workspace

Built on SharePoint technology Empowers students, teachers, and staff to create their own collaboration workspaces! Store up to 1000 documents for Collaboration (1GB of additional storage space) You control who can view or edit your content

Office Live Workspace: My Documents is where I can store my personal documentsMy Workspaces are the workspaces I createdShared with me are the documents and workspaces that are shared with me. 24

Great additional functionality:

Integrates directly with Microsoft Office XP, 2003, and 2007 Store multiple versions of a document, to roll-back to a previous version if necessary Sign up to receive alerts when a particular document has been changed Also create web notes and lists directly in the browser25SkyDriveProduct description5GB of hosted file storageThink of this like a thumb drive on the webFully accessible via web-browserCan have folders that are:privateshared with others, oropen to anyone on the Internet

Value to institutionIf offering storage to students today, this can replace current offering and provide greater disk spaceIf not offering storage to students, this can be a new offering with ZERO costs.Can be offered to teachers/staff so all that is needed is internet connectivityValue to studentStudents dont need to carry thumb drives that can get lost or stolenProvides students with storage that can be accessed anywhere that they have internet connectivityCan easily share with others as well as have private information Share large files with SkyDrive: a password protected 5GB Virtual Hard Drive No more storing files on a easily lose able USB stick, users can now post their files in the cloud for anytime, anywhere access!

Collaborate in Real-Time with SharedView

Share your entire desktop or specific applications with up to 15 remote users Work together in real time and simultaneously edit documents 28

Demo

New AppointmentSelect a ContactErik Desbois

LiveID integrates the experience across the Live@edu services, allowing seamless collaboration among students. Two Easy Ways to Deploy Live@EduOBJECTIVEDEPLOYMENT OPTIONI want the simplest way to automate account updates, but still maintain granular control over provisioning Option #1:Remote Powershell(batch export and upload)

I want the most full-feature way to automate account updatesOption #2:Identity Lifecycle Manager (ILM)* This is a advanced deployment scenario You set the User Name and Password * students can reset their passwords online You choose the domain address Point your MX record to our servers Automate the account creation between your Student Directory and the Live@Edu service Why Live@edu?Access & Control: direct access and control over your data with discovery functionality right out of the box!

Security: built right in, no additional costs or admin console to manage

Global Address List and DL support: add faculty and staff members, determine who can create DLs

Tools that students will leverage: 11GB of additional collaboration and virtual file storage capabilities w/ real time sharing!

Privacy: Content is never scanned for targeted ads

Enterprise features: ActiveSync support, integration with SharePoint & other on-premise systems

Cost / Satisfaction BenefitsCost BenefitsReduce infrastructure costs: less servers and less disk space needed Reduce costs associated with backing up both email and disk space for student portionReduce costs associated with protecting from viruses and spam for student email Re-deploy infrastructure and resources to other strategic projectsMicrosoft Live@edu services are FREE for students/ alumni/ and parentsMany Live@edu offerings can be used by school / district / state for teachers / staffIntegration with school systems Student SatisfactionProvide students with the SPACE they want and are looking for ( many students forward email due to small space offered at school )Provide students with a way to communicate at school, even after they graduate!Provide students with new collaborative offerings that work the way they do: on-line and collaboratively Provide students with tools that will allow them to access their files across multiple devices, at anytime

Thank you!

Next StepsIts Quick and East to set a pilot up takes less than 24 hours!You can set a pilot up for your IT Staff, a small group of students, etc. You can have 5 or 500 people in a pilot (no limit)Email: LiveEdUs@microsoft.com to get started!Visit one of our Sites to Learn More about Live@Edu:IT Admin Site: http://get.liveatedu.com Student Site: http://my.liveatedu.com Marketing Site: http://go.liveatedu.com Get Deployed

FAQsCan my teachers and staff use Live@Edu?Your teachers and staff can use it in two ways:Teachers and Staff can use all of the collaboration portions of Live@Edu but stay with on-premise emailTeachers/Staff can use ExchangeLabs, but there are additional conversations that we need to have regarding priceWho handles helpdesk calls?School support issue: Microsoft provides full Live@edu support to the school, with 24/5 access. We also have rich support SLAsStudent support issue: We provide 24/7 web-based support for email and services, but the school provides phone based supportAre there any ads in the environment?There are no ads in the web environment for students, Teachers, and staff. Non-students (parents, alumni, etc) will eventually have ads in the environment (sometime in 2009) (if you use MSN messenger there are ads for anyone)Do I have full administration capability?Email: You have full administrative capabilities in email. You can access student mailboxes via impersonation, turn on transport journaling, delete an account, etc

Other Services: You do not have administrative capabilities in these services. You can delete a student account for inappropriate conduct, or have Microsoft remove content. What about back up and storage, and accidental deletions?Back-up and Storage: We store our content on three redundant servers. We have HVAC systems, rich security, etc.Deletions: Content is stored in the deleted items folder for 15 Days. It will then be available in the recovery items folder for an additional 15 days.

Is there a way that I can restrict the non-email services for Live@edu?While you can restrict access to the services via your firewall and choose not to promote them, students can still access them when not at schoolHow long does it take to deploy?Deploying the technology is the easy part! What usually takes some time is:Testing the service: It is extremely important to test the service! Please pilot small groups, and make sure this service meets your requirements.There are a lot of internal upfront decisions youll need to make, such as: Are we going to restrict domains? Do we have an acceptable use policy (AUP) in place? How are we going to handle students who violate the policy?Will each district use their own domain? Each School?Do we want to have a global address book? If so, are we going to restrict it (so HS students can only see other HS students, etc)