mexico trip report
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MEXICO TRIP REPORT MEXICAN FOUNDATION FOR FAMILY PLANNING AC
(MEXFAM)
April 20 - 28 1995
Nora C QuesadaJSIFPLM David A PapworthJSFPLM
Maria Cristina Ramirez IPPFWHR
S e ni
1616 N Fort Myer Drive 11 th Floor Arlington Virginia 22209 USA Tel (703) 528-7474 Telex 272896 JSIW UR
I Fax (703) 528-7480
i
Table of Contents
I EXECUTIVE SUMMARY 1
II OBJECTIVES OF VISIT 2
III BACKGROUND 3
IV ACTIVITIES 6
A Conduct an impact evaluation of the FPLMJSI logistics training at MEXFAM 6
B Update the Contraceptive Procurement Tables (CPTs) for 1995-1997 7
V GENERAL CONCLUSIONS 8
VI RECOMMENDATIONS 10
ANNEX A LIST OF PEOPLE CONTACTED
ANNEX B SUMMARY OF DATA TABULATION
ANNEX C SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
ANNEX D REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
ANNEX E 1995-1997 CPT TABLES
I EXECUTIVE SUMMARY
An impact evaluation of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 A team of MEXFAM representatives with advisors from John Snow Inc and IPPFWHR visited 11 Logistics Centers (LC) The team developed a total of 15 recommendations based on the findings from the field visits The principal recommendations include the tollowing
reinforce earlier training sessions through supervisory visits on logistics to
each of the Logistics Centers
develop a logistics manual
do global physical inventories at each LC as of June 301995 to reconcile the data on inventories as of December 31 1994 in order to start with reliable data on the actual inventories of the institution
revise change andor eliminate some forms and reports at the Logistics Center level
carefully review the CPTs prepared during this visit in order to monitor inventories and make changes n the scheduling of shipments
1
II OBJECTIVES OF VISIT
A To perform an impact evaluation of the logistics training C-iat MEXFAM has received from FPLMJSI
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997 and plan the respective shipments
2
III BACKGROUND
At the end of 1991 MEXFAM was operating a) a central warehouse and four subsidiaries under the administration of the Administration and Finance Units in the Central Offices and b) thirty decentralized warehouses each of which is administered by those in charge of the Logistics Centers (LC) who are called Coordinators
Between 1987 and 1991 the Foundation experienced significant growthi in operational programs and centers As a result the volume of goods and inputs allocated for operations increased year by year As operations advanced and procedures became more and more complex administrative emergencies and specific logistics problems arose particularly in the management of contraceptive products these situations had to be handled rapidly using professional methods By way of example some of these requirements are indicated below
bull deficient control in the fiow of prod icts from the central warehouse to the logistics centers
lack of clear mechanisms for establishing maximums and minimums lack of a control and analysis process correlating field program consumption
(statistics on services) and supply processes in the central offices inconsistency in the determination of average monthly consumption and the
volumes requested by the logistics centers bull absence of a systematic proces s to establish inventories in warehouses and
programs
These deficiencies were the guidelines for dtermining the need for effective and systematic training for those who are directly responsible for the warehouses With JSI assistance the decision was made to hold the first workshop for those in charge of warehouses at the Logistics Centers as well as the Central Warehouse This workshop was held in TepotzotlAn State of Mexico from April 27 to 30 1992 MEXFAM was represented by 11 Coordinators from the Logistics Centers and 4 individuals responsible for logistics and systems from the Central Offices The most important result has been the setting up ef an information system based on the first workshop which has been implemented throughout the institution
The second workshop was a continuation of the first and was held from August 10 to 13 1992 in the city of Cuernavaca State of Morelos Twenty-five people participated from MEXFAM With this workshop all the coordinators had the opportunity to learn about the procedures and instruments that were set up for application of the logistics system (contraceptives management) The most important effect for the Foundation has been that
3
the Coordinators got a dear idea of and adopted practical techniques for projecting needs and establishing maximums and minimums
The third workshop took place in the city of Ixtapa-Zihuatanejo from May 23 to 25 1994 Its purpose was to reinforce knowledge and definitively complete the training In the interim MEXFAM began a straightforward process te review its operational strategies in light of the need to establish goals of financial self-sufficiency The administrators from the Medical Services Centers a position created within the institution as part of the new selfshysufficiency approach attended this workshop along with the local coordinators The workshop involved a review of all procedures and concluded ihe training The central discussion dealt with two fundamental aspects the structure and flow of information and the formulas for establishing consumption vohlres together with ihe establishment of maximum and miaimum inventory levels
The purpose of this reinforcement and follow-up visit (April 20-28 1995) was to verify the effect of the third workshop and draw conclusions regarding the operational dynamic that has been set up From the viewpoint of the user (MEXFAM) the visit had the effect of definitively standardizing the records forms the field opnrator records and the monthly concentrated records Note has been made of the continued need to use the formulas in doing the calculations for establishing warehouse maximums and minimums fc a specific period Another task to be considered is the fact that inconsistencies appear in the records for contraceptives distributed or delivered to users and the quarterly reports on contraceptive inventories These inconsistencies should be corrected
IV ACTIVITIES
A Conduct an impact evaluation of the logistics training that MEXFAM has received from FPLMJSI
An evaluation of the impact of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 During this period field visits were made to a total of 11 Logistics Centers
A team of four representatives from MEXFAM with two advisors from John Snow Inc (in logistics and training) and a technical advisor from IPPFWHR met at the central offices of MEXFAM on April 20 to finalize the questionnaire that was used in the field visits and to resolve other administrative matters concerning the trips to the Logistics Centers This group was divided into three teams each of which contained two people - a representative from MEXFAM and an advisor from John Snow Inc or IPPF
On the morning of Apl 21 the three teams visited three Logistics Centers located in the
4
metropolitan area of the Federal District and interviewed the administrators of these Centers During the afternoon of the same day the teams met agahi at the offices of MEXFAM together with MEXFAMs Manager of Administration and Supplies The group reviewed the questionnaire once again taking into account the results from the interviews in the morning and finalized the plans for the next weeks field visits
Between April 24 and 26 the three teams visited a total of eibht Logistics Centers which were selected as a sample of MEXFAUIs 27 Centers These centers were located in Guadalajara (Jalisco) Monterrey (Nuevo Leon) Morelia (Michoacan) Oaxaca Puebla Tampico (Tamaulipas) Tulancingo (Hidalgo) and Veracruz At each Center the team interviewed the director or administrator of the Center
On April 27 and 28 the teams met once again at the central offices of MEXFAM to analyze the results of the field visits Also participating in these meetings were the Manager of Evaluation and Planning and the Manager of Administration and Supplies at MEXFAM The group agreed upon the general conclusions based on the findings from the visits to the 11 Centers and defined a total of 15 recommendations aimed at various levels of the organization (see Section VI) These recommendations were presented to the Executive Director of MEXFAM at a meeting on April 28 and weie accepted as a plan for improving the institutions logistics system
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997
During 1993 at the request of USAIDMexico MEXFAM responded from time to time to requests from institutions such as CORA and CASA among others to cover their contraceptive requirements USAIDMexico estimated that CORA and CASA could continuously request this help from MEXFAM in subsequent years thus MEXFAMs overall requirements included these amounts intended for other institutions
This cooperation has ceased possibly because CORA and CASA now receive supplies from FEMAP in Ciudad Juarez However in the 1994 and 1995 orders for MEXFAM sufficient amounts had already been requested to cover requests from CORA and CASA especially in the case of condoms these amounts represented 1000000 units per year for both institutions
In preparing the CPTs in December 1994 MEXFAMs consumption and inventories were considered provisional amounts due to discrepancies found between the reports from the Logistics Centers and total inventories handled at the central level To close the gap between the LCs and the cenral level it was recommended that physical inventories be carried out as of Decembr 30 1994 which would include all warehouse levels so as to be able to start with actual data on inventories at all levels
5
Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
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r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
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iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
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0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
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12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
Table of Contents
I EXECUTIVE SUMMARY 1
II OBJECTIVES OF VISIT 2
III BACKGROUND 3
IV ACTIVITIES 6
A Conduct an impact evaluation of the FPLMJSI logistics training at MEXFAM 6
B Update the Contraceptive Procurement Tables (CPTs) for 1995-1997 7
V GENERAL CONCLUSIONS 8
VI RECOMMENDATIONS 10
ANNEX A LIST OF PEOPLE CONTACTED
ANNEX B SUMMARY OF DATA TABULATION
ANNEX C SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
ANNEX D REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
ANNEX E 1995-1997 CPT TABLES
I EXECUTIVE SUMMARY
An impact evaluation of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 A team of MEXFAM representatives with advisors from John Snow Inc and IPPFWHR visited 11 Logistics Centers (LC) The team developed a total of 15 recommendations based on the findings from the field visits The principal recommendations include the tollowing
reinforce earlier training sessions through supervisory visits on logistics to
each of the Logistics Centers
develop a logistics manual
do global physical inventories at each LC as of June 301995 to reconcile the data on inventories as of December 31 1994 in order to start with reliable data on the actual inventories of the institution
revise change andor eliminate some forms and reports at the Logistics Center level
carefully review the CPTs prepared during this visit in order to monitor inventories and make changes n the scheduling of shipments
1
II OBJECTIVES OF VISIT
A To perform an impact evaluation of the logistics training C-iat MEXFAM has received from FPLMJSI
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997 and plan the respective shipments
2
III BACKGROUND
At the end of 1991 MEXFAM was operating a) a central warehouse and four subsidiaries under the administration of the Administration and Finance Units in the Central Offices and b) thirty decentralized warehouses each of which is administered by those in charge of the Logistics Centers (LC) who are called Coordinators
Between 1987 and 1991 the Foundation experienced significant growthi in operational programs and centers As a result the volume of goods and inputs allocated for operations increased year by year As operations advanced and procedures became more and more complex administrative emergencies and specific logistics problems arose particularly in the management of contraceptive products these situations had to be handled rapidly using professional methods By way of example some of these requirements are indicated below
bull deficient control in the fiow of prod icts from the central warehouse to the logistics centers
lack of clear mechanisms for establishing maximums and minimums lack of a control and analysis process correlating field program consumption
(statistics on services) and supply processes in the central offices inconsistency in the determination of average monthly consumption and the
volumes requested by the logistics centers bull absence of a systematic proces s to establish inventories in warehouses and
programs
These deficiencies were the guidelines for dtermining the need for effective and systematic training for those who are directly responsible for the warehouses With JSI assistance the decision was made to hold the first workshop for those in charge of warehouses at the Logistics Centers as well as the Central Warehouse This workshop was held in TepotzotlAn State of Mexico from April 27 to 30 1992 MEXFAM was represented by 11 Coordinators from the Logistics Centers and 4 individuals responsible for logistics and systems from the Central Offices The most important result has been the setting up ef an information system based on the first workshop which has been implemented throughout the institution
The second workshop was a continuation of the first and was held from August 10 to 13 1992 in the city of Cuernavaca State of Morelos Twenty-five people participated from MEXFAM With this workshop all the coordinators had the opportunity to learn about the procedures and instruments that were set up for application of the logistics system (contraceptives management) The most important effect for the Foundation has been that
3
the Coordinators got a dear idea of and adopted practical techniques for projecting needs and establishing maximums and minimums
The third workshop took place in the city of Ixtapa-Zihuatanejo from May 23 to 25 1994 Its purpose was to reinforce knowledge and definitively complete the training In the interim MEXFAM began a straightforward process te review its operational strategies in light of the need to establish goals of financial self-sufficiency The administrators from the Medical Services Centers a position created within the institution as part of the new selfshysufficiency approach attended this workshop along with the local coordinators The workshop involved a review of all procedures and concluded ihe training The central discussion dealt with two fundamental aspects the structure and flow of information and the formulas for establishing consumption vohlres together with ihe establishment of maximum and miaimum inventory levels
The purpose of this reinforcement and follow-up visit (April 20-28 1995) was to verify the effect of the third workshop and draw conclusions regarding the operational dynamic that has been set up From the viewpoint of the user (MEXFAM) the visit had the effect of definitively standardizing the records forms the field opnrator records and the monthly concentrated records Note has been made of the continued need to use the formulas in doing the calculations for establishing warehouse maximums and minimums fc a specific period Another task to be considered is the fact that inconsistencies appear in the records for contraceptives distributed or delivered to users and the quarterly reports on contraceptive inventories These inconsistencies should be corrected
IV ACTIVITIES
A Conduct an impact evaluation of the logistics training that MEXFAM has received from FPLMJSI
An evaluation of the impact of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 During this period field visits were made to a total of 11 Logistics Centers
A team of four representatives from MEXFAM with two advisors from John Snow Inc (in logistics and training) and a technical advisor from IPPFWHR met at the central offices of MEXFAM on April 20 to finalize the questionnaire that was used in the field visits and to resolve other administrative matters concerning the trips to the Logistics Centers This group was divided into three teams each of which contained two people - a representative from MEXFAM and an advisor from John Snow Inc or IPPF
On the morning of Apl 21 the three teams visited three Logistics Centers located in the
4
metropolitan area of the Federal District and interviewed the administrators of these Centers During the afternoon of the same day the teams met agahi at the offices of MEXFAM together with MEXFAMs Manager of Administration and Supplies The group reviewed the questionnaire once again taking into account the results from the interviews in the morning and finalized the plans for the next weeks field visits
Between April 24 and 26 the three teams visited a total of eibht Logistics Centers which were selected as a sample of MEXFAUIs 27 Centers These centers were located in Guadalajara (Jalisco) Monterrey (Nuevo Leon) Morelia (Michoacan) Oaxaca Puebla Tampico (Tamaulipas) Tulancingo (Hidalgo) and Veracruz At each Center the team interviewed the director or administrator of the Center
On April 27 and 28 the teams met once again at the central offices of MEXFAM to analyze the results of the field visits Also participating in these meetings were the Manager of Evaluation and Planning and the Manager of Administration and Supplies at MEXFAM The group agreed upon the general conclusions based on the findings from the visits to the 11 Centers and defined a total of 15 recommendations aimed at various levels of the organization (see Section VI) These recommendations were presented to the Executive Director of MEXFAM at a meeting on April 28 and weie accepted as a plan for improving the institutions logistics system
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997
During 1993 at the request of USAIDMexico MEXFAM responded from time to time to requests from institutions such as CORA and CASA among others to cover their contraceptive requirements USAIDMexico estimated that CORA and CASA could continuously request this help from MEXFAM in subsequent years thus MEXFAMs overall requirements included these amounts intended for other institutions
This cooperation has ceased possibly because CORA and CASA now receive supplies from FEMAP in Ciudad Juarez However in the 1994 and 1995 orders for MEXFAM sufficient amounts had already been requested to cover requests from CORA and CASA especially in the case of condoms these amounts represented 1000000 units per year for both institutions
In preparing the CPTs in December 1994 MEXFAMs consumption and inventories were considered provisional amounts due to discrepancies found between the reports from the Logistics Centers and total inventories handled at the central level To close the gap between the LCs and the cenral level it was recommended that physical inventories be carried out as of Decembr 30 1994 which would include all warehouse levels so as to be able to start with actual data on inventories at all levels
5
Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
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a CLo sri Oft=o0rt nrxk
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1996
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
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Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
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maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
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0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
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C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
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NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
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NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
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NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
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NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
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------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
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I EXECUTIVE SUMMARY
An impact evaluation of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 A team of MEXFAM representatives with advisors from John Snow Inc and IPPFWHR visited 11 Logistics Centers (LC) The team developed a total of 15 recommendations based on the findings from the field visits The principal recommendations include the tollowing
reinforce earlier training sessions through supervisory visits on logistics to
each of the Logistics Centers
develop a logistics manual
do global physical inventories at each LC as of June 301995 to reconcile the data on inventories as of December 31 1994 in order to start with reliable data on the actual inventories of the institution
revise change andor eliminate some forms and reports at the Logistics Center level
carefully review the CPTs prepared during this visit in order to monitor inventories and make changes n the scheduling of shipments
1
II OBJECTIVES OF VISIT
A To perform an impact evaluation of the logistics training C-iat MEXFAM has received from FPLMJSI
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997 and plan the respective shipments
2
III BACKGROUND
At the end of 1991 MEXFAM was operating a) a central warehouse and four subsidiaries under the administration of the Administration and Finance Units in the Central Offices and b) thirty decentralized warehouses each of which is administered by those in charge of the Logistics Centers (LC) who are called Coordinators
Between 1987 and 1991 the Foundation experienced significant growthi in operational programs and centers As a result the volume of goods and inputs allocated for operations increased year by year As operations advanced and procedures became more and more complex administrative emergencies and specific logistics problems arose particularly in the management of contraceptive products these situations had to be handled rapidly using professional methods By way of example some of these requirements are indicated below
bull deficient control in the fiow of prod icts from the central warehouse to the logistics centers
lack of clear mechanisms for establishing maximums and minimums lack of a control and analysis process correlating field program consumption
(statistics on services) and supply processes in the central offices inconsistency in the determination of average monthly consumption and the
volumes requested by the logistics centers bull absence of a systematic proces s to establish inventories in warehouses and
programs
These deficiencies were the guidelines for dtermining the need for effective and systematic training for those who are directly responsible for the warehouses With JSI assistance the decision was made to hold the first workshop for those in charge of warehouses at the Logistics Centers as well as the Central Warehouse This workshop was held in TepotzotlAn State of Mexico from April 27 to 30 1992 MEXFAM was represented by 11 Coordinators from the Logistics Centers and 4 individuals responsible for logistics and systems from the Central Offices The most important result has been the setting up ef an information system based on the first workshop which has been implemented throughout the institution
The second workshop was a continuation of the first and was held from August 10 to 13 1992 in the city of Cuernavaca State of Morelos Twenty-five people participated from MEXFAM With this workshop all the coordinators had the opportunity to learn about the procedures and instruments that were set up for application of the logistics system (contraceptives management) The most important effect for the Foundation has been that
3
the Coordinators got a dear idea of and adopted practical techniques for projecting needs and establishing maximums and minimums
The third workshop took place in the city of Ixtapa-Zihuatanejo from May 23 to 25 1994 Its purpose was to reinforce knowledge and definitively complete the training In the interim MEXFAM began a straightforward process te review its operational strategies in light of the need to establish goals of financial self-sufficiency The administrators from the Medical Services Centers a position created within the institution as part of the new selfshysufficiency approach attended this workshop along with the local coordinators The workshop involved a review of all procedures and concluded ihe training The central discussion dealt with two fundamental aspects the structure and flow of information and the formulas for establishing consumption vohlres together with ihe establishment of maximum and miaimum inventory levels
The purpose of this reinforcement and follow-up visit (April 20-28 1995) was to verify the effect of the third workshop and draw conclusions regarding the operational dynamic that has been set up From the viewpoint of the user (MEXFAM) the visit had the effect of definitively standardizing the records forms the field opnrator records and the monthly concentrated records Note has been made of the continued need to use the formulas in doing the calculations for establishing warehouse maximums and minimums fc a specific period Another task to be considered is the fact that inconsistencies appear in the records for contraceptives distributed or delivered to users and the quarterly reports on contraceptive inventories These inconsistencies should be corrected
IV ACTIVITIES
A Conduct an impact evaluation of the logistics training that MEXFAM has received from FPLMJSI
An evaluation of the impact of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 During this period field visits were made to a total of 11 Logistics Centers
A team of four representatives from MEXFAM with two advisors from John Snow Inc (in logistics and training) and a technical advisor from IPPFWHR met at the central offices of MEXFAM on April 20 to finalize the questionnaire that was used in the field visits and to resolve other administrative matters concerning the trips to the Logistics Centers This group was divided into three teams each of which contained two people - a representative from MEXFAM and an advisor from John Snow Inc or IPPF
On the morning of Apl 21 the three teams visited three Logistics Centers located in the
4
metropolitan area of the Federal District and interviewed the administrators of these Centers During the afternoon of the same day the teams met agahi at the offices of MEXFAM together with MEXFAMs Manager of Administration and Supplies The group reviewed the questionnaire once again taking into account the results from the interviews in the morning and finalized the plans for the next weeks field visits
Between April 24 and 26 the three teams visited a total of eibht Logistics Centers which were selected as a sample of MEXFAUIs 27 Centers These centers were located in Guadalajara (Jalisco) Monterrey (Nuevo Leon) Morelia (Michoacan) Oaxaca Puebla Tampico (Tamaulipas) Tulancingo (Hidalgo) and Veracruz At each Center the team interviewed the director or administrator of the Center
On April 27 and 28 the teams met once again at the central offices of MEXFAM to analyze the results of the field visits Also participating in these meetings were the Manager of Evaluation and Planning and the Manager of Administration and Supplies at MEXFAM The group agreed upon the general conclusions based on the findings from the visits to the 11 Centers and defined a total of 15 recommendations aimed at various levels of the organization (see Section VI) These recommendations were presented to the Executive Director of MEXFAM at a meeting on April 28 and weie accepted as a plan for improving the institutions logistics system
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997
During 1993 at the request of USAIDMexico MEXFAM responded from time to time to requests from institutions such as CORA and CASA among others to cover their contraceptive requirements USAIDMexico estimated that CORA and CASA could continuously request this help from MEXFAM in subsequent years thus MEXFAMs overall requirements included these amounts intended for other institutions
This cooperation has ceased possibly because CORA and CASA now receive supplies from FEMAP in Ciudad Juarez However in the 1994 and 1995 orders for MEXFAM sufficient amounts had already been requested to cover requests from CORA and CASA especially in the case of condoms these amounts represented 1000000 units per year for both institutions
In preparing the CPTs in December 1994 MEXFAMs consumption and inventories were considered provisional amounts due to discrepancies found between the reports from the Logistics Centers and total inventories handled at the central level To close the gap between the LCs and the cenral level it was recommended that physical inventories be carried out as of Decembr 30 1994 which would include all warehouse levels so as to be able to start with actual data on inventories at all levels
5
Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
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5703
700
5AS
265 1A510
299 0
0
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A
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IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
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134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
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EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
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56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
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14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
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0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
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NrtefW
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7228
276
2550
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18000
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cl
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0 0 0
0
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C
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0
0
0 0
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0 141
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14400
67 114
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0 3296
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0
Old Juro 95
rli
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00
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89 117
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4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
Sadn Fgtxz
crwiT PM (o
mesus dO c m en CL
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Neogyn TncQLtjki lotelTend
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A
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960 0
58 8900
400
4700
0
80 0
0
1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
r60
0
0
26A 0
190
1398 0
2400
5
0 0 a
1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
0 No
0 NO
0 lvd
829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
4
0
01
0
276 0 0
833
0 1972
0
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0
II
1 4
22
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CAM Oco
k ampI1C(3O SdirInIru Erww3Aknac~6n d C Logico
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1272G 1500
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0
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0
c 0
0 6400
0 30000
200 0 0
OD
9
0 0 0 0
0 0 0
0
0 0
0
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0 0 0
0
0 0
0 0 0 0
0 0 0
0
2040 40
0 9700
0 24X0
120) 0 0
0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
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26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
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0
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0
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0
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0
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C 00
101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
C mff K Mcg
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u
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12703
0 0
5463 =
104 5292610
2104
1263 649
0
5D =
10 65M
350 00
4000 0
4125
0 ISO
0
4
0
0 0
0 0
0
0 0
0
0
0 0
0 0 0
0
0 0
0
0
0
0 0
0
0 0
0
23270
110 2 30 0
9700
1 36 925200
4769
1263 60
0
39513
0 A20
7 v8 0 3068
4367410
38589
0 769
0
vc
vc
C e
NOV 95
2CX
Ccktbre 98
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M98113M578 285
765686
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-16 -230
-14 78 -1149
159514
- 3375
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0
8 9
672 843
37 5 728
255229
2 35
123516
0
5
215 4
17
14
LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
t o __
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Dm D
No a
I nrid alC
45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
86 1
666
toho
73270
220 8 0S3
449100 5036
925200
46023 1263
2 4 0
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n11O 0
0 0
0
54 0
0
0
0
0 0
22 61 A
0
0 530
0
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52559
3249 6 74-0
227929 302A
1694561
18745 2497
120
14-3
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66456
29551 6 604
955988 3561
5225755
45098 866
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25A 66 27 93
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113576 114351 2185 839
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
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NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
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--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
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f 6
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
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------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
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II OBJECTIVES OF VISIT
A To perform an impact evaluation of the logistics training C-iat MEXFAM has received from FPLMJSI
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997 and plan the respective shipments
2
III BACKGROUND
At the end of 1991 MEXFAM was operating a) a central warehouse and four subsidiaries under the administration of the Administration and Finance Units in the Central Offices and b) thirty decentralized warehouses each of which is administered by those in charge of the Logistics Centers (LC) who are called Coordinators
Between 1987 and 1991 the Foundation experienced significant growthi in operational programs and centers As a result the volume of goods and inputs allocated for operations increased year by year As operations advanced and procedures became more and more complex administrative emergencies and specific logistics problems arose particularly in the management of contraceptive products these situations had to be handled rapidly using professional methods By way of example some of these requirements are indicated below
bull deficient control in the fiow of prod icts from the central warehouse to the logistics centers
lack of clear mechanisms for establishing maximums and minimums lack of a control and analysis process correlating field program consumption
(statistics on services) and supply processes in the central offices inconsistency in the determination of average monthly consumption and the
volumes requested by the logistics centers bull absence of a systematic proces s to establish inventories in warehouses and
programs
These deficiencies were the guidelines for dtermining the need for effective and systematic training for those who are directly responsible for the warehouses With JSI assistance the decision was made to hold the first workshop for those in charge of warehouses at the Logistics Centers as well as the Central Warehouse This workshop was held in TepotzotlAn State of Mexico from April 27 to 30 1992 MEXFAM was represented by 11 Coordinators from the Logistics Centers and 4 individuals responsible for logistics and systems from the Central Offices The most important result has been the setting up ef an information system based on the first workshop which has been implemented throughout the institution
The second workshop was a continuation of the first and was held from August 10 to 13 1992 in the city of Cuernavaca State of Morelos Twenty-five people participated from MEXFAM With this workshop all the coordinators had the opportunity to learn about the procedures and instruments that were set up for application of the logistics system (contraceptives management) The most important effect for the Foundation has been that
3
the Coordinators got a dear idea of and adopted practical techniques for projecting needs and establishing maximums and minimums
The third workshop took place in the city of Ixtapa-Zihuatanejo from May 23 to 25 1994 Its purpose was to reinforce knowledge and definitively complete the training In the interim MEXFAM began a straightforward process te review its operational strategies in light of the need to establish goals of financial self-sufficiency The administrators from the Medical Services Centers a position created within the institution as part of the new selfshysufficiency approach attended this workshop along with the local coordinators The workshop involved a review of all procedures and concluded ihe training The central discussion dealt with two fundamental aspects the structure and flow of information and the formulas for establishing consumption vohlres together with ihe establishment of maximum and miaimum inventory levels
The purpose of this reinforcement and follow-up visit (April 20-28 1995) was to verify the effect of the third workshop and draw conclusions regarding the operational dynamic that has been set up From the viewpoint of the user (MEXFAM) the visit had the effect of definitively standardizing the records forms the field opnrator records and the monthly concentrated records Note has been made of the continued need to use the formulas in doing the calculations for establishing warehouse maximums and minimums fc a specific period Another task to be considered is the fact that inconsistencies appear in the records for contraceptives distributed or delivered to users and the quarterly reports on contraceptive inventories These inconsistencies should be corrected
IV ACTIVITIES
A Conduct an impact evaluation of the logistics training that MEXFAM has received from FPLMJSI
An evaluation of the impact of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 During this period field visits were made to a total of 11 Logistics Centers
A team of four representatives from MEXFAM with two advisors from John Snow Inc (in logistics and training) and a technical advisor from IPPFWHR met at the central offices of MEXFAM on April 20 to finalize the questionnaire that was used in the field visits and to resolve other administrative matters concerning the trips to the Logistics Centers This group was divided into three teams each of which contained two people - a representative from MEXFAM and an advisor from John Snow Inc or IPPF
On the morning of Apl 21 the three teams visited three Logistics Centers located in the
4
metropolitan area of the Federal District and interviewed the administrators of these Centers During the afternoon of the same day the teams met agahi at the offices of MEXFAM together with MEXFAMs Manager of Administration and Supplies The group reviewed the questionnaire once again taking into account the results from the interviews in the morning and finalized the plans for the next weeks field visits
Between April 24 and 26 the three teams visited a total of eibht Logistics Centers which were selected as a sample of MEXFAUIs 27 Centers These centers were located in Guadalajara (Jalisco) Monterrey (Nuevo Leon) Morelia (Michoacan) Oaxaca Puebla Tampico (Tamaulipas) Tulancingo (Hidalgo) and Veracruz At each Center the team interviewed the director or administrator of the Center
On April 27 and 28 the teams met once again at the central offices of MEXFAM to analyze the results of the field visits Also participating in these meetings were the Manager of Evaluation and Planning and the Manager of Administration and Supplies at MEXFAM The group agreed upon the general conclusions based on the findings from the visits to the 11 Centers and defined a total of 15 recommendations aimed at various levels of the organization (see Section VI) These recommendations were presented to the Executive Director of MEXFAM at a meeting on April 28 and weie accepted as a plan for improving the institutions logistics system
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997
During 1993 at the request of USAIDMexico MEXFAM responded from time to time to requests from institutions such as CORA and CASA among others to cover their contraceptive requirements USAIDMexico estimated that CORA and CASA could continuously request this help from MEXFAM in subsequent years thus MEXFAMs overall requirements included these amounts intended for other institutions
This cooperation has ceased possibly because CORA and CASA now receive supplies from FEMAP in Ciudad Juarez However in the 1994 and 1995 orders for MEXFAM sufficient amounts had already been requested to cover requests from CORA and CASA especially in the case of condoms these amounts represented 1000000 units per year for both institutions
In preparing the CPTs in December 1994 MEXFAMs consumption and inventories were considered provisional amounts due to discrepancies found between the reports from the Logistics Centers and total inventories handled at the central level To close the gap between the LCs and the cenral level it was recommended that physical inventories be carried out as of Decembr 30 1994 which would include all warehouse levels so as to be able to start with actual data on inventories at all levels
5
Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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0 23856
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1998
90
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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46023 1263
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
III BACKGROUND
At the end of 1991 MEXFAM was operating a) a central warehouse and four subsidiaries under the administration of the Administration and Finance Units in the Central Offices and b) thirty decentralized warehouses each of which is administered by those in charge of the Logistics Centers (LC) who are called Coordinators
Between 1987 and 1991 the Foundation experienced significant growthi in operational programs and centers As a result the volume of goods and inputs allocated for operations increased year by year As operations advanced and procedures became more and more complex administrative emergencies and specific logistics problems arose particularly in the management of contraceptive products these situations had to be handled rapidly using professional methods By way of example some of these requirements are indicated below
bull deficient control in the fiow of prod icts from the central warehouse to the logistics centers
lack of clear mechanisms for establishing maximums and minimums lack of a control and analysis process correlating field program consumption
(statistics on services) and supply processes in the central offices inconsistency in the determination of average monthly consumption and the
volumes requested by the logistics centers bull absence of a systematic proces s to establish inventories in warehouses and
programs
These deficiencies were the guidelines for dtermining the need for effective and systematic training for those who are directly responsible for the warehouses With JSI assistance the decision was made to hold the first workshop for those in charge of warehouses at the Logistics Centers as well as the Central Warehouse This workshop was held in TepotzotlAn State of Mexico from April 27 to 30 1992 MEXFAM was represented by 11 Coordinators from the Logistics Centers and 4 individuals responsible for logistics and systems from the Central Offices The most important result has been the setting up ef an information system based on the first workshop which has been implemented throughout the institution
The second workshop was a continuation of the first and was held from August 10 to 13 1992 in the city of Cuernavaca State of Morelos Twenty-five people participated from MEXFAM With this workshop all the coordinators had the opportunity to learn about the procedures and instruments that were set up for application of the logistics system (contraceptives management) The most important effect for the Foundation has been that
3
the Coordinators got a dear idea of and adopted practical techniques for projecting needs and establishing maximums and minimums
The third workshop took place in the city of Ixtapa-Zihuatanejo from May 23 to 25 1994 Its purpose was to reinforce knowledge and definitively complete the training In the interim MEXFAM began a straightforward process te review its operational strategies in light of the need to establish goals of financial self-sufficiency The administrators from the Medical Services Centers a position created within the institution as part of the new selfshysufficiency approach attended this workshop along with the local coordinators The workshop involved a review of all procedures and concluded ihe training The central discussion dealt with two fundamental aspects the structure and flow of information and the formulas for establishing consumption vohlres together with ihe establishment of maximum and miaimum inventory levels
The purpose of this reinforcement and follow-up visit (April 20-28 1995) was to verify the effect of the third workshop and draw conclusions regarding the operational dynamic that has been set up From the viewpoint of the user (MEXFAM) the visit had the effect of definitively standardizing the records forms the field opnrator records and the monthly concentrated records Note has been made of the continued need to use the formulas in doing the calculations for establishing warehouse maximums and minimums fc a specific period Another task to be considered is the fact that inconsistencies appear in the records for contraceptives distributed or delivered to users and the quarterly reports on contraceptive inventories These inconsistencies should be corrected
IV ACTIVITIES
A Conduct an impact evaluation of the logistics training that MEXFAM has received from FPLMJSI
An evaluation of the impact of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 During this period field visits were made to a total of 11 Logistics Centers
A team of four representatives from MEXFAM with two advisors from John Snow Inc (in logistics and training) and a technical advisor from IPPFWHR met at the central offices of MEXFAM on April 20 to finalize the questionnaire that was used in the field visits and to resolve other administrative matters concerning the trips to the Logistics Centers This group was divided into three teams each of which contained two people - a representative from MEXFAM and an advisor from John Snow Inc or IPPF
On the morning of Apl 21 the three teams visited three Logistics Centers located in the
4
metropolitan area of the Federal District and interviewed the administrators of these Centers During the afternoon of the same day the teams met agahi at the offices of MEXFAM together with MEXFAMs Manager of Administration and Supplies The group reviewed the questionnaire once again taking into account the results from the interviews in the morning and finalized the plans for the next weeks field visits
Between April 24 and 26 the three teams visited a total of eibht Logistics Centers which were selected as a sample of MEXFAUIs 27 Centers These centers were located in Guadalajara (Jalisco) Monterrey (Nuevo Leon) Morelia (Michoacan) Oaxaca Puebla Tampico (Tamaulipas) Tulancingo (Hidalgo) and Veracruz At each Center the team interviewed the director or administrator of the Center
On April 27 and 28 the teams met once again at the central offices of MEXFAM to analyze the results of the field visits Also participating in these meetings were the Manager of Evaluation and Planning and the Manager of Administration and Supplies at MEXFAM The group agreed upon the general conclusions based on the findings from the visits to the 11 Centers and defined a total of 15 recommendations aimed at various levels of the organization (see Section VI) These recommendations were presented to the Executive Director of MEXFAM at a meeting on April 28 and weie accepted as a plan for improving the institutions logistics system
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997
During 1993 at the request of USAIDMexico MEXFAM responded from time to time to requests from institutions such as CORA and CASA among others to cover their contraceptive requirements USAIDMexico estimated that CORA and CASA could continuously request this help from MEXFAM in subsequent years thus MEXFAMs overall requirements included these amounts intended for other institutions
This cooperation has ceased possibly because CORA and CASA now receive supplies from FEMAP in Ciudad Juarez However in the 1994 and 1995 orders for MEXFAM sufficient amounts had already been requested to cover requests from CORA and CASA especially in the case of condoms these amounts represented 1000000 units per year for both institutions
In preparing the CPTs in December 1994 MEXFAMs consumption and inventories were considered provisional amounts due to discrepancies found between the reports from the Logistics Centers and total inventories handled at the central level To close the gap between the LCs and the cenral level it was recommended that physical inventories be carried out as of Decembr 30 1994 which would include all warehouse levels so as to be able to start with actual data on inventories at all levels
5
Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
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300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
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242 99
259 513
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0
46 5 0
136
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1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
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e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
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815
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1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
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222 0
-76 0
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Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
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SI a FwxS enCL
Fr Me Caducm
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me EraOmaen CL
micronm
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Duo NopcS13
445
D 730
2212 539
15283
284
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300 0 0
300 0
36000
100 00
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0
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0
0 00
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a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
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529 -162 141
656-92
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109 -27 5
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12891
1E523
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pound
124
2
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Cerro tc~
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ErIondegcampr -aC Lgto~y
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OemDe cib ampU
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Sdacsa SdoMF enCi
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mess eIEnsamprca en C
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620
670
2100
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278 2C
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100 630 900 230)
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Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
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-32 -196 382 -386 -246
27926 408
175 -2 0
364
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429
159 56525
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CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
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7228
276
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cl
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C
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0
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0
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14400
67 114
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0
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rli
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rVd rvd
(Ai
00
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2
13460
89 117
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4487
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391
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
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190
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1716 JAno 96
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8300 Ju99 75 Ockbpe 99
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Caemo Logisx
MIWQ Sam lnKrc
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0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
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Ccr3zro P-M
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m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
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0
12586 25
22797
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300
2400 640
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101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
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1998
90
4926 321
7884
533
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II
-762 67
-1387
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a3 1642
t1 2628
178 02
7 7
3
3
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GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
the Coordinators got a dear idea of and adopted practical techniques for projecting needs and establishing maximums and minimums
The third workshop took place in the city of Ixtapa-Zihuatanejo from May 23 to 25 1994 Its purpose was to reinforce knowledge and definitively complete the training In the interim MEXFAM began a straightforward process te review its operational strategies in light of the need to establish goals of financial self-sufficiency The administrators from the Medical Services Centers a position created within the institution as part of the new selfshysufficiency approach attended this workshop along with the local coordinators The workshop involved a review of all procedures and concluded ihe training The central discussion dealt with two fundamental aspects the structure and flow of information and the formulas for establishing consumption vohlres together with ihe establishment of maximum and miaimum inventory levels
The purpose of this reinforcement and follow-up visit (April 20-28 1995) was to verify the effect of the third workshop and draw conclusions regarding the operational dynamic that has been set up From the viewpoint of the user (MEXFAM) the visit had the effect of definitively standardizing the records forms the field opnrator records and the monthly concentrated records Note has been made of the continued need to use the formulas in doing the calculations for establishing warehouse maximums and minimums fc a specific period Another task to be considered is the fact that inconsistencies appear in the records for contraceptives distributed or delivered to users and the quarterly reports on contraceptive inventories These inconsistencies should be corrected
IV ACTIVITIES
A Conduct an impact evaluation of the logistics training that MEXFAM has received from FPLMJSI
An evaluation of the impact of the logistics training that MEXFAM has received from FPLMJSI was carried out from April 20 to 28 1995 During this period field visits were made to a total of 11 Logistics Centers
A team of four representatives from MEXFAM with two advisors from John Snow Inc (in logistics and training) and a technical advisor from IPPFWHR met at the central offices of MEXFAM on April 20 to finalize the questionnaire that was used in the field visits and to resolve other administrative matters concerning the trips to the Logistics Centers This group was divided into three teams each of which contained two people - a representative from MEXFAM and an advisor from John Snow Inc or IPPF
On the morning of Apl 21 the three teams visited three Logistics Centers located in the
4
metropolitan area of the Federal District and interviewed the administrators of these Centers During the afternoon of the same day the teams met agahi at the offices of MEXFAM together with MEXFAMs Manager of Administration and Supplies The group reviewed the questionnaire once again taking into account the results from the interviews in the morning and finalized the plans for the next weeks field visits
Between April 24 and 26 the three teams visited a total of eibht Logistics Centers which were selected as a sample of MEXFAUIs 27 Centers These centers were located in Guadalajara (Jalisco) Monterrey (Nuevo Leon) Morelia (Michoacan) Oaxaca Puebla Tampico (Tamaulipas) Tulancingo (Hidalgo) and Veracruz At each Center the team interviewed the director or administrator of the Center
On April 27 and 28 the teams met once again at the central offices of MEXFAM to analyze the results of the field visits Also participating in these meetings were the Manager of Evaluation and Planning and the Manager of Administration and Supplies at MEXFAM The group agreed upon the general conclusions based on the findings from the visits to the 11 Centers and defined a total of 15 recommendations aimed at various levels of the organization (see Section VI) These recommendations were presented to the Executive Director of MEXFAM at a meeting on April 28 and weie accepted as a plan for improving the institutions logistics system
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997
During 1993 at the request of USAIDMexico MEXFAM responded from time to time to requests from institutions such as CORA and CASA among others to cover their contraceptive requirements USAIDMexico estimated that CORA and CASA could continuously request this help from MEXFAM in subsequent years thus MEXFAMs overall requirements included these amounts intended for other institutions
This cooperation has ceased possibly because CORA and CASA now receive supplies from FEMAP in Ciudad Juarez However in the 1994 and 1995 orders for MEXFAM sufficient amounts had already been requested to cover requests from CORA and CASA especially in the case of condoms these amounts represented 1000000 units per year for both institutions
In preparing the CPTs in December 1994 MEXFAMs consumption and inventories were considered provisional amounts due to discrepancies found between the reports from the Logistics Centers and total inventories handled at the central level To close the gap between the LCs and the cenral level it was recommended that physical inventories be carried out as of Decembr 30 1994 which would include all warehouse levels so as to be able to start with actual data on inventories at all levels
5
Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
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NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
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5703
700
5AS
265 1A510
299 0
0
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A
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IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
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134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
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1996
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
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L7
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
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NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
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NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
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NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
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------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
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--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
metropolitan area of the Federal District and interviewed the administrators of these Centers During the afternoon of the same day the teams met agahi at the offices of MEXFAM together with MEXFAMs Manager of Administration and Supplies The group reviewed the questionnaire once again taking into account the results from the interviews in the morning and finalized the plans for the next weeks field visits
Between April 24 and 26 the three teams visited a total of eibht Logistics Centers which were selected as a sample of MEXFAUIs 27 Centers These centers were located in Guadalajara (Jalisco) Monterrey (Nuevo Leon) Morelia (Michoacan) Oaxaca Puebla Tampico (Tamaulipas) Tulancingo (Hidalgo) and Veracruz At each Center the team interviewed the director or administrator of the Center
On April 27 and 28 the teams met once again at the central offices of MEXFAM to analyze the results of the field visits Also participating in these meetings were the Manager of Evaluation and Planning and the Manager of Administration and Supplies at MEXFAM The group agreed upon the general conclusions based on the findings from the visits to the 11 Centers and defined a total of 15 recommendations aimed at various levels of the organization (see Section VI) These recommendations were presented to the Executive Director of MEXFAM at a meeting on April 28 and weie accepted as a plan for improving the institutions logistics system
B Update the Contraceptive Procurement Tables (CPTs) for the period 1995 - 1997
During 1993 at the request of USAIDMexico MEXFAM responded from time to time to requests from institutions such as CORA and CASA among others to cover their contraceptive requirements USAIDMexico estimated that CORA and CASA could continuously request this help from MEXFAM in subsequent years thus MEXFAMs overall requirements included these amounts intended for other institutions
This cooperation has ceased possibly because CORA and CASA now receive supplies from FEMAP in Ciudad Juarez However in the 1994 and 1995 orders for MEXFAM sufficient amounts had already been requested to cover requests from CORA and CASA especially in the case of condoms these amounts represented 1000000 units per year for both institutions
In preparing the CPTs in December 1994 MEXFAMs consumption and inventories were considered provisional amounts due to discrepancies found between the reports from the Logistics Centers and total inventories handled at the central level To close the gap between the LCs and the cenral level it was recommended that physical inventories be carried out as of Decembr 30 1994 which would include all warehouse levels so as to be able to start with actual data on inventories at all levels
5
Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
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a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
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410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
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------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
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Although the central level provided all the instructions in a timely and clear way during the recent field visits it was observed that the coordinators of the LCs visited were not sure about the scope of the physical inventories done by the extension workers This is reflected clearly in Annex D where inconsistencies appear in the inventories estimated in programs (see negative amounts)
In addition when updating the CPTs during this visit it was found that if we add the shipments receivea during the year to the inventories reported as of January 1 1994 and then subtract consumption cuts and other outlays inventories as of January 1 1995 differ significantly This is reflected iii the CI-s in the 1994 annual report to IPPFWHR and in the Quarterly Report on Movement of Contraceptives from January to March 1995
Inventories in the above-mentioned reports appear as follows
INVENTORIES AS OF JANUARY 1 1995
METHOD INVENTORIES INVENTORIES INVENTORIES according to Form El according to according to 1995
Quarterly Report CPTs
Lo-Femenal 784860 735089 579200
Condoms 5967472 5995116 5284200
Copper Ts 26737 17874 21800
As can be seen in the preceding table there are three figures available on the institutions inventories as long as these figures are not verified through the gloabl physical inventories that have again been recommended for June 301995 it will be difficult to reconcile the data and estimate the real needs of the institution These discrepancies can create over- and under-supply depending on what data are used to estimate future requirements Both situations are undesirable and the only way to avoid them is to obtain actual data on inventories
CONSUMPTION OF CONTRACEPTIVES
As can be seen in Annex E (CPT Tables) the projected consumption trend in the 1995 CPTs for the year 1994 according to most of the methods was greater than the actual consumption reported by the institution with the exception of condoms for which consumption was slightly higher than estimated
In the case of condoms the fact that CORA and CASA did not request the 1000000 units
as agreed to with USAID meant that the projected consumption for MEXFAM fell by this
6
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
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iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
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740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
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CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
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maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
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NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
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NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
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NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
amount However the direct programs of the institution as well as the Institutional Support Program (PA) recorded actual consumption of 2422634 units The estimate was for 2384825 units
In the case of Copper Ts consumption for the period was 30763 units the annual projection was 31800 For Lo-Femenal consumption shows 528625 cycles the annual projection was 577132
The transfer of Copper Ts and Lo-Femenal to PAls is low ii comparison with condoms 1 for Copper Ts approximately 7 for Lo-Femenal but almost 33 for condoms It would be advisable to recalculate these percentages and determine the current collaboration with the PAls For Schering products the consumption projections calculated by the institution through the Three-Year Plan submitted annually to IPPFWHR will be used analyzing consumption observed during 1994 The figure for inventories at the beginning of each year will be adjusted according to the results from the physical inventories as of lune 30 1995 to show the actual availability within the institution
For 1995 - 1997 in this revision of the CPTs almost the same projection as that done in December 1994 has been used for all the methods As for inventories these will be adjusted on( the data from the physical inventories are available
The estimatedprovisional availability of contraceptives from the institution is described in Annex D of this report
As for the Institutional Support Programs (PAls) it is expected that cooperation will continue as in the past Generally the PAs include public sector institutions such as the SSA DIF ISSSTE among others and some NGOs with which MEXFAM works closely
The provision of amounts to cover the needs of the PAls is considered as part of the total needs of MEXFAM It has been recommended that the amounts delivered to the PAls not exceed 10 of the total requirement of the institution or the Logistics Center at the local level
7
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
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f r-Lcfernrc
N( L I1 DeeP-
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(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
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0
0
0
0
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0
01
0 0
00
0 0 0
54 0 0
0
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0
0
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5703
700
5AS
265 1A510
299 0
0
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IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
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2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
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-14-316 496
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919
60
0
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i8A560
75105 I66I
12
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so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
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conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
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c=j
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0
0 3828
0
7228
276
2550
0
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0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
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0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
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-22
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0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
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960 0
58 8900
400
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80 0
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1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
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0 0
0
0 0 0
0 400
0 0
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0
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190
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2400
5
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1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
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0 NO
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0 5916
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0 190 602
0 -3516
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9
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0 0 0
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0 r~d 24000 No-ieiie 9e
0 14
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0 a
1220 0
0 7066
0 23856
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0 263A
0a 144
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7952 355
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Scido n en Cl
Fecna d CodUKrId
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micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
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101 4164
388 6A91
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199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
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1998
90
4926 321
7884
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6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
The consumption projections (in units) for the products donated by USAID are summarized below
Years
PRODUCT 1995 1996 1997
CONDOMS 2664800 2931300 3224400
TCU38OA 37000 42500 46700
LO-FEMENAL 581400 639600 703500
V GENERAL CONCLUSIONS
As e result of the field visits the following conclusions were reached
The warehouses and their physical conditions have improved substantially All the warehouses visited were rated as excellent
The kardex records monthly report and other records used for the movement and control of supplies are being used in the Centers visited now they must bp staiardized and correct completion of these records must be reinforced
The application of the concepts of monthly average consumption (MAC) and maximum and minimum inventory levels varies from one Logistics Center to another both in terms of interpretation and use It is necessary to reinforce the methodology for correct calculation and actual application at each Logistics Center
Because maximum and minimum inventory levels vary from one Center to another it has been difficult to calculate with greater precision the amounts sent quarterly to each Center Thus sometimes there are cases of under- and over-supply at the Centers leading to emergency requests on the one hand and risk of expiration on the other
To deal with the situations found a series of recommendations aimed at strengthening the areas analyzed during the visits has been proposed
8
VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
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310
316
a2278
0 6986
I D5
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0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
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Crun i470 0168
IA76
70 310
3
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cd0 e 15 1r
20127
2
910
-15 11 10
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0561
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492
23 10
12
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1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
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a CLo sri Oft=o0rt nrxk
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625
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120
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1996
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
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Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
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10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
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a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
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410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
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NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
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NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
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NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
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NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
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------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
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--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
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f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
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VI RECOMMENDATIONS
The following recommendations are based on the conclusions from the visits to the 11 Logistics Centers during the period April 21 to 261995 and on preparation of the CPTs
Records
1 Perform a review of all records that are used as a basis for filling out the Monthly Evaluation Report in order to verify whether the data collected at the field level are consistent with the data requested in the monthly report and standardize these forms Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
2 Clarify with the Logistics Centers (LCs) the use of the Record of Expendable Material so that it will also be used as a support for outlays from LC warehouses Make the necessary modifications to this form so that it can fulfill its role as a support document Responsible Party AdministrationManagementand Evaluationand Planning Management Start date May 2 End date August 31
3 Eliminate the quarterly inventory form for programs keeping only the form for the logistics center The LC coordinator will attach a letter to his report to describe the lossesadjustments in the programs Responsible Party Planningand Evaluatign Management Start date second week of May which coincides with the next MEXFAM newsletter
4 Update and implement use of the Combined Extension Workers Report Responsible Party Planningand Evaluation Management Start date May 2 End date June 10
5 Analyze and evaluate preparation and use of the Combined Extension Workers Report and the Monthly Evaluation Reports This will include the records that are used as a basis for filling out the Monthly Report Responsible Party Planningand EvaluationManagement IPPFWHR Start date June 28 End date July 30
9
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
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Now _fn1 Prcon
a1
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r
0
310
316
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0 6986
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0
5000
20
0
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ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
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2001130
202-v5
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2415
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gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
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Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
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6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
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Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
Sadn Fgtxz
crwiT PM (o
mesus dO c m en CL
Mw ogyr
Neogyn TncQLtjki lotelTend
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960 0
58 8900
400
4700
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500 2400
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80
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98
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190
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1716 JAno 96
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8300 Ju99 75 Ockbpe 99
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-565
0 190 602
0 -3516
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2040 40
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0 24X0
120) 0 0
0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
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MIWQ Sam lnKrc
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cz obdm a R~g
Scido n en Cl
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Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
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m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
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0
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101 4164
388 6A91
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199 10822
332 16300
495 04
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Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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104 5292610
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1263 649
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4000 0
4125
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0
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23270
110 2 30 0
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1 36 925200
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17874 2929
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449100 5036
925200
46023 1263
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227929 302A
1694561
18745 2497
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66456
29551 6 604
955988 3561
5225755
45098 866
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2016 1233 2 530 354
113576 114351 2185 839
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
Inventory Control
6 Conduct global physical inventories for each LC as of June 30 1995 to include extension workers and direct programs in order to reconcile the data on inventories as of December 31 1994 and be able to start with reliable data on the actual inventories of the institution The institutional support programs (PAls) are excluded from these inventories Responsible Party AdministrationManagement and Evaluation and Planning Management Start date May 2 End date August 31
7 Carefully review the CPTs prepared during this visit in order to monitor inventories and make changes in the scheduling of shipments These 2 measures will make it possible to retain adequate storage space at the central level Responsible Party AdministrationManagement and Evaluationand Planning Management Start date May 2 End date August 31
8 Report on and analyze in conjunction with the Regional Managers the conclusions and recommendations derived from this visit in order to agree upon training in the consolidation of the logistics system Responsible Party AdministrationManagement (BarbaraMungufa) and EvaluationManagement (HamptorCarrizo) Start date May 24
A training plan will be proposed and will include
a A training workshop for Regional Managers (4) assistants (4) and Central Level staff (3-5) on supervision and logistics to provide support to the Logistics Centers for which they are responsible
b Once training is completed a plan will be drawn up for practice supervisory visits to 2 Logistics Centers for each Manager and assistant They will be accompanied by a technical advisor from FPLM or IPPF so that they can put into practice what they learned during the workshop and can train the coordinatorsadministrators of these centers at their work sites
10
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
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0 176
1039 182
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206 13 0
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1996
Okt-me 98 Mcmzo 98
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td199 7
96 162 35
383214
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656-92
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109 -27 5
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124
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100 630 900 230)
197500
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1092 296 246
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
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10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
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micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
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101 4164
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332 16300
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1998
90
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
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0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
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--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
c A plan for supervisory visits to those enters that will be visited later by the Regional Managers as part of the plan to train a total of 27 Logistics Centers
If this proposal is accepted MEXFAM will be asked to
a prepare a budget that will include training stet supervisory visits and supervisory visits to those centers that were not trained during the practice visits Submission date June 5
b define the training agenda and program in collaboration with FPLM Due date June 30
c define the location and dates for training The first two weeks of October have been suggested for the training and practice supervisory visits
d Identify participants
e Schedule practice supervisory visits
f Schedule supervisory visits to the remaining Logistics Centers
If this proposal is not accepted alternative proposals will be requested from the Regional Managers aimed at improving the system for Inventory Control and Logistics in general Responsible Party MEXFAM FPLM Due date June 15
Follow-up of recommendationsmade to LCs
9 Follow up the agreements reached with the LCs during the field visits through distribution of these agreements to the LCs and to the Regional Managers Assign areas of responsibility in the implementation of the agreements which agreements will require Central Office Support and which will be dealt with locally by the LC Responsible Party AdministrationManagementand EvaluationandPlanning Management Start date May 2 End date August 31
11
Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
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1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
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TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
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625
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1039 182
10923
206 13 0
120
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1996
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96 162 35
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
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0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
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12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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104 5292610
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0
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0
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23270
110 2 30 0
9700
1 36 925200
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
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NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
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NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
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NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
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NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
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NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
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ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
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f 6
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
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Storage
10 Continue to support the logistics centers so that they will keep their warehouses in optimum conditions as observed during the field visits Responsible Party CentralOffices Start date ongoing
Requisitions
11 Send in a timely way the total amounts requested by the total Logistics Centers Follow-up will be done in the case of significant discrepancies between what is requested and the reports on consumption and inventories prepared by the centers Responsible Party AdministrationManagement Start date May 2
12 Define types of requisitions (quarterly sporadic or emergency) and report to the logistics centers on their use and application Responsible Patty AdministrationManagement Start date May 2
13 Establish a system to follow up pending orders for contraceptives Responsible Party Administ--ation Management Start date June 1
Collaborationwith the InstitutionalSupport Programs(PAIs)
14 Set aside a monthly maximum of 10 of all LC contraceptive requirements for the PAIs so as to continue collaboration between the public sector and MEXFAM as well as the process of consolidating the institutions direct programs This will facilitate the calculation of requirements for each Center avoiding the risk of under-supply that the LCs experience regularly Responsible Party ManagementAdministrationand Evaluationand Planning Administration Start date May 2 End date August 31
Logistics Manual
15 Design prepare and distribute a logistics manual to all the Logistics Centers The following modules are to be included
a) MEXFAMs Logistics System b) Records c) Storage
12
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
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Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
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0
46 5 0
136
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6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
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Maw Sa UCnd
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353 216 4
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815
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134 457 20
ChmIUe 98 _q 1
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56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
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-76 0
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Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
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me EraOmaen CL
micronm
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Duo NopcS13
445
D 730
2212 539
15283
284
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300 0 0
300 0
36000
100 00
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0
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0
0 00
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a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
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AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
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5
529 -162 141
656-92
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109 -27 5
32 54 12
12891
1E523
32 13 1 2
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pound
124
2
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Cerro tc~
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ErIondegcampr -aC Lgto~y
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OemDe cib ampU
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Sdacsa SdoMF enCi
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Comnsro del 1Wre-Te
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p~oarrrs
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mess eIEnsamprca en C
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620
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2100
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100 630 900 230)
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Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
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-32 -196 382 -386 -246
27926 408
175 -2 0
364
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159 56525
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CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
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7228
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0
0
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14400
67 114
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0
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rli
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rVd rvd
(Ai
00
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13460
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4487
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
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190
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8300 Ju99 75 Ockbpe 99
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829 0
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-565
0 190 602
0 -3516
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0
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0 r~d 24000 No-ieiie 9e
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Caemo Logisx
MIWQ Sam lnKrc
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0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
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m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
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r D1024
0
12586 25
22797
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300
2400 640
0
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0
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101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
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1998
90
4926 321
7884
533
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II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
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GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
d) Inventory Control e) Requisition Process f) Estimating Needs
Responsible Party MEXFAM Administrationtechnical supportfrom IPPFand FPLM
Preparation time First draft July 1 Review and analysis July Final version September 1 Official version December 1
We wish to express our appreciation to everyone we contacted for their kind collaboration and the time they set aside during this visit A complete list of individuals is found in Annex A of this report
13
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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0 23856
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1998
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
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0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
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NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
ANNEX A
List of People Contacted
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
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Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
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maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
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_ _______PVOmIas
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Comnsro del 1Wre-Te
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p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
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0 401
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11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
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-32 -196 382 -386 -246
27926 408
175 -2 0
364
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429
159 56525
156 15
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3
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4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
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cl
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23
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2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
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mesus dO c m en CL
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960 0
58 8900
400
4700
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80 0
0
1000 0
500 2400
0 6000
80
0
0
0
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98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
r60
0
0
26A 0
190
1398 0
2400
5
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1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
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0 NO
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829 0
0 2500
0 5916
1 0 0
0
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0 190 602
0 -3516
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01
0
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833
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0
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1 4
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0 30000
200 0 0
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9
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0 0 0
0
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0
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0
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0 0 0
0
2040 40
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0 24X0
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0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
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0 a
1220 0
0 7066
0 23856
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82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
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26
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MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
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cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
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m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
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r D1024
0
12586 25
22797
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300
2400 640
0
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0
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0
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0
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101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
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1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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5463 =
104 5292610
2104
1263 649
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5D =
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350 00
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4125
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0
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0
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0
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0
0
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0
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23270
110 2 30 0
9700
1 36 925200
4769
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4367410
38589
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NOV 95
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M98113M578 285
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159514
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672 843
37 5 728
255229
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45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
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73270
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449100 5036
925200
46023 1263
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1694561
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66456
29551 6 604
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
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ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
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f 6
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
LIST OF PEOPLE CONTACTED
1 USAIDMEXICO - Marie McLeod Program Official
2 MEXFAM Central Office Mexico DF - Alfonso L6pez JuArez General Director - H6ctor Carrizo Manager of Evaluation and Planning - Bdrbara Munguia Manager of Administration and Supplies - Teresa Gonz~dez Management Assistant for Evaluation and Planning
Teresa Bolafios Chief of Purchasing and General Services Higinio Dominguez Regional Manager
3- MEXFAM - OAXACA Dra Martha E Melendez Alvarez Coordinadora del CL
4- MEXFAM - PUEBLA - Dr Leon Valencia Consultor - Pedro Manuel Tolentino Auxiiiar Administrativo
5- MEXFAM - MONTERREY - Srita Alda sabel Alcala Perez Auxiliar Administrativo
6- MEXFAM - MORELIA - TS Edith Arreigue Juarez Recepcionista del CSM
7- MEXFAM - TULANCINGO - Dr Juan Manuel Solis Badillo Coordinador del CL
8- MEXFAM - GUADALAJARA Guadalupe Arrieta Sanchez Administradora del CSM
9- MEXFAM - TAMPICO Dra Maricela Dura Gerente Regional
- Dra Teresa Ferretiz Administradora del CSM - Juana Mar Guerrero Auxiliar Administrativo
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
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GWoM0
r
0
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316
a2278
0 6986
I D5
DU13 5c100
0
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20
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0 0
0
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ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
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Crun i470 0168
IA76
70 310
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cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
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492
23 10
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A~sd c 03
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C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
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(fM =
5107
26g700
157371
14520
20A
0
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0a 0
18=00
3wO0
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0
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0 0 0
54 0 0
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5703
700
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265 1A510
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26
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6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
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_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
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t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
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MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
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889 150ia150
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18A06 334
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5900 136
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98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
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630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
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222 0
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7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
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me EraOmaen CL
micronm
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445
D 730
2212 539
15283
284
13
300 0 0
300 0
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100 00
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0
0 0
0 0
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0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
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12891
1E523
32 13 1 2
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pound
124
2
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670
2100
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1092 296 246
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2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
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I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
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190
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1998
90
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
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0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
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12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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104 5292610
2104
1263 649
0
5D =
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350 00
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4125
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0
4
0
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0
0 0
0
0
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0 0 0
0
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0
0
0
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23270
110 2 30 0
9700
1 36 925200
4769
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1694561
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
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NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
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NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
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NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
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NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
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--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
10- MEXFAM - VERACRUZ - TS Sarai Temich
11- MEXFAM - TLALPAN - TS Angelica Gil - TS Carmen Leyte
12- MEXFAM - TLALNEPANTLA - OBS Graciela Villanueva
13- MEXFAM - NEZAHUALCOYOTL - TS Lesvia Perez
Srita Ma de Jesus Ramirez
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
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iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
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e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
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740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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52559
3249 6 74-0
227929 302A
1694561
18745 2497
120
14-3
enCLLd__
66456
29551 6 604
955988 3561
5225755
45098 866
98 1
523
_ (_
1
I Po grrxm
25A 66 27 93
2016 1233 2 530 354
113576 114351 2185 839
765kB6 928875 8 50 10 241 3705 -12M
AS 7 2
0 143
PM F te
BAL89 672 84 3
37859 728
255229
2835 1235
16
0
nc enC I
8 A 8
25 5
20
16 1
61
0
Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
ANNEX B
SUMMARY OF DATA TABULATION
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
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310
316
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5000
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2001130
202-v5
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2415
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6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
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e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
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Maw Sa UCnd
ErMo
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C4= ampaim
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353 216 4
500 60 0
0 0 a
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460 150
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393 126
31
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31
537 16
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815
104 0 02o t
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418
134 457 20
ChmIUe 98 _q 1
948
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56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
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14amp6 50 0
2000 r-i
222 0
-76 0
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7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
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conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
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Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
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0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
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Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
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Sdacsa SdoMF enCi
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Comnsro del 1Wre-Te
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p~oarrrs
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mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
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620
670
2100
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278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
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NrtefW
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c=j
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0
0 3828
0
7228
276
2550
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18000
0
cl
0
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C
0
0 0 0
0
0
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C
0
0 0 0
0
0
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0
0
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0
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0
14400
67 114
0
0
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0 3296
0
10t828
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0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
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2
13460
89 117
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0
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4487
30
391
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23
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2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
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mesus dO c m en CL
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Neogyn TncQLtjki lotelTend
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1000 0
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98
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190
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8300 Ju99 75 Ockbpe 99
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0 NO
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829 0
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-565
0 190 602
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01
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276 0 0
833
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0
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1 4
22
C
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2040 40
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0 24X0
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108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
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26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
0 0C
0
0 55
0
0 00
0
0 0 0
a 0C
0
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C 00
101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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46023 1263
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29551 6 604
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
CODING OF SURVEYS
From April 20 to 26 1995 questionnaires were administered at different MEXFAM logistics centers includ-ng Tialpan Tlalepantla Nezahualcoyotl Morelia Guadalajara Monterrey Tampico Veracruz Puebla Oaxaca y TulancingoThe purpose of the exercise was to follow up and measure the impact of the basic courses in logistics provided to MEXFAM personnel by FPLMJSI
1 Regarding the first question of the people interviewed 2 of them or 1818 attended the course in TEPOTZOTLAN and 9 of people or 8182 attended the course in Ixtapa
2 of the total of 11 centers visited 2727 have subcenters and 7273 do not have any subcenters
3 Regarding the average maximum number of months 2727 showed an average of 4 months and 7273 showed an average of 6 Months regarding the average minimum number of months 6384 showed an average of 3 months and 3636 showed an average of 1 to 2 months as their minimums
A) Average maximum at 6 months = 7273 B) Average maximum at 4 months = 2727 C) Average minimum at 3months = 6384 D) Average minimum at 1 month = 3636
4 The chart shows inventories and consumption
METHOD INVENTORY CONSUMP CONSUMP MONTHS OF MARCH 31 JAN-MAR MTHLY AVE INVENTORY
LOFEMENAL 108905 54186 18062 603 MICROGYNON 9063 26384 8794 103 TRIQUILAR 1859 2976 992 187 NORISTERAT 1235 1051 350 350 CONDOMS 447915 523878 174626 256 IUDs 8053 7633 2544 317
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
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0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
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Feero de Codiclad
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960 0
58 8900
400
4700
0
80 0
0
1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
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0
0
26A 0
190
1398 0
2400
5
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1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
0 No
0 NO
0 lvd
829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
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833
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1 4
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9
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0 0 0
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2040 40
0 9700
0 24X0
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0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
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MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
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cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
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m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
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r D1024
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2400 640
0
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101 4164
388 6A91
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199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
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1998
90
4926 321
7884
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6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
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GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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12703
0 0
5463 =
104 5292610
2104
1263 649
0
5D =
10 65M
350 00
4000 0
4125
0 ISO
0
4
0
0 0
0 0
0
0 0
0
0
0 0
0 0 0
0
0 0
0
0
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0 0
0
23270
110 2 30 0
9700
1 36 925200
4769
1263 60
0
39513
0 A20
7 v8 0 3068
4367410
38589
0 769
0
vc
vc
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NOV 95
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Ccktbre 98
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M98113M578 285
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-14 78 -1149
159514
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8 9
672 843
37 5 728
255229
2 35
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0
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215 4
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LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
t o __
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No a
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45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
86 1
666
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73270
220 8 0S3
449100 5036
925200
46023 1263
2 4 0
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52559
3249 6 74-0
227929 302A
1694561
18745 2497
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66456
29551 6 604
955988 3561
5225755
45098 866
98 1
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2016 1233 2 530 354
113576 114351 2185 839
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
As for the source of the above figures 6364 indicated that they used the quarterly
report and 3636 used Kardex (In some cases they use both documents)
5 Breakdown of average monthly consumption by type of program is as follows
A)- PAls 2727 B)- Programs 2727 C)- Users 3636 D)- Subcenters 909
6 In the calculation of consumption 8182do the calculation by adding the last 3 months and dividing the result by 3 1818were unable to answer this question
7 Regarding the average number of annual requisitions made to the central warehouse 3636 made such request 5 times 3636 4 times 1818 2 times and 910once of the preceding figures 3636were sporadic and 3636were for agencies( taking in to account that those interviewed were confused about these terms)
8 Regarding the dates of last requisition 909 made a request in January 1995 3636 in February 1995 4545in March 1995 and 909in April 1995
9 7273 made their requisition on the basis of average monthly consumption and 2727 made their requisitions based on consumption in the final period of the month
10 of those who took the course to date 7273have provided advisory assistance in logistics and 2727 felt that they have not formally transmitted what they learned The types of personnel who received the advisory assistance included social workers (CVP) at 38warehouse personnel at 42 and local coordinators at 20
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
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NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
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A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
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c=j
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0
0 3828
0
7228
276
2550
0
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0 0
0
18000
0
cl
0
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C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
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960 0
58 8900
400
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80 0
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1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
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0 0
0
0 0 0
0 400
0 0
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0
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190
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2400
5
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1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
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0 NO
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0 5916
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0 190 602
0 -3516
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9
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0 0 0
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0 r~d 24000 No-ieiie 9e
0 14
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0 a
1220 0
0 7066
0 23856
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0 263A
0a 144
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7952 355
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Scido n en Cl
Fecna d CodUKrId
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micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
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101 4164
388 6A91
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199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
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1998
90
4926 321
7884
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6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
11 7273of the centers interviewed received supervisory visits and support from the central level and advisory assistance regarding the warehouse
12 of those who received visits from the central office 5455 received instructions f( improving the system 3636 received no instructions for improvement and 909 di( not answer
13 of the recommendations made during the supervisory visit 8 people or 7273 said they received them directly and 2727 did not answer as to what type of recommendations the areas covered by the recommendations were Community programs administration medical quality auditing and warehousing
14 of the 7273who received recommendations 100indicated that they had alread carried out most of them
INVFNTORY CONTROL AND STORAGE
15- Where contraceptives are stored A)-Storeroom 7273 B)-Office 2727
16- The records used for the movement of contraceptives are as follows
A)-KARDEX 5555 B)-Expendable materials 1818 C)-Notebook 909 D)-O thers 1818
17 The forms used to record contraceptive consumption are as follows
A)-Monthly evaluation report 6364 B)-Requisition 1818 C)-KARDEX 1818
18 The difficulties indicated in filling out the records include various problems of which the following stand out
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
Sadn Fgtxz
crwiT PM (o
mesus dO c m en CL
Mw ogyr
Neogyn TncQLtjki lotelTend
I-zleat
A
DhJ
Nupk
G n
960 0
58 8900
400
4700
0
80 0
0
1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
r60
0
0
26A 0
190
1398 0
2400
5
0 0 a
1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
0 No
0 NO
0 lvd
829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
4
0
01
0
276 0 0
833
0 1972
0
0 0
0
II
1 4
22
C
-iLL~
CAM Oco
k ampI1C(3O SdirInIru Erww3Aknac~6n d C Logico
O~
Eriu
Detxcjc~s
4-i Bcp-z SdCAI a
Pagr-E
sddoo Rul
en CI
Feda de
CoIKd~cx
CcormsrrK
Tit-r Ja c en
PnyotYTW
C~JTOM10
P M Eampx is doSCi
PnCL
Miciogvn Neocricn
ts
ofenrn
Noigelto7
Pieservonvs
uI
Duo
tkmrcrt
Grw0
1272G 1500
0 2 Si00
0
18=0
J00
0
c 0
0 6400
0 30000
200 0 0
OD
9
0 0 0 0
0 0 0
0
0 0
0
0 0 0
0 0 0
0
0 0
0 0 0 0
0 0 0
0
2040 40
0 9700
0 24X0
120) 0 0
0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
0 0C
0
0 55
0
0 00
0
0 0 0
a 0C
0
0 O 0
C 00
101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
C mff K Mcg
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12703
0 0
5463 =
104 5292610
2104
1263 649
0
5D =
10 65M
350 00
4000 0
4125
0 ISO
0
4
0
0 0
0 0
0
0 0
0
0
0 0
0 0 0
0
0 0
0
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23270
110 2 30 0
9700
1 36 925200
4769
1263 60
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38589
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Ccktbre 98
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M98113M578 285
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-14 78 -1149
159514
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8 9
672 843
37 5 728
255229
2 35
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LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
t o __
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45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
86 1
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73270
220 8 0S3
449100 5036
925200
46023 1263
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52559
3249 6 74-0
227929 302A
1694561
18745 2497
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66456
29551 6 604
955988 3561
5225755
45098 866
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113576 114351 2185 839
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
A)- Form is not consistent with the actions 7273 B)- No Problem 909 C)- No answer 909 D)- KARDEX form and program form do not match 9091 E)- Quarterly form doesnt match up with PAI form 8182
19- Regarding over and under supply the data reflected following results
METHODS UNDER-SUPPLY OVER-SUPPLY EXPIRED
TRIQUILAR 3636 909 1200 LOFEMENAL 909 4545 260 MICROGYNON 3636 909 NORISTERAT 1818 181 IUD 2727 2727 CONDOMS 2727 2727 12
20 Regarding the number of physical inventories carried out during the last 12 months the following was found
A) 3TIMES 909 B) 4 TIMES 2727 C) 5TIMES 1818 D) 6 TIMES 909 E) 8 TIMES 909 F) 9 TIMES 909 G)12 TIMES 909 H)14 TIMES 909
The locations where the inventories were carried out are as followed
A) Logistics center 100 B) Subcenters 36 C) Programs 63
21 In December 1994 9091 carried out their perspective inventory and 909 did the inventory in November of the same year Regarding inventories up to March 1995 The following data were found during the visits
-1A
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
Sadn Fgtxz
crwiT PM (o
mesus dO c m en CL
Mw ogyr
Neogyn TncQLtjki lotelTend
I-zleat
A
DhJ
Nupk
G n
960 0
58 8900
400
4700
0
80 0
0
1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
r60
0
0
26A 0
190
1398 0
2400
5
0 0 a
1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
0 No
0 NO
0 lvd
829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
4
0
01
0
276 0 0
833
0 1972
0
0 0
0
II
1 4
22
C
-iLL~
CAM Oco
k ampI1C(3O SdirInIru Erww3Aknac~6n d C Logico
O~
Eriu
Detxcjc~s
4-i Bcp-z SdCAI a
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sddoo Rul
en CI
Feda de
CoIKd~cx
CcormsrrK
Tit-r Ja c en
PnyotYTW
C~JTOM10
P M Eampx is doSCi
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Miciogvn Neocricn
ts
ofenrn
Noigelto7
Pieservonvs
uI
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Grw0
1272G 1500
0 2 Si00
0
18=0
J00
0
c 0
0 6400
0 30000
200 0 0
OD
9
0 0 0 0
0 0 0
0
0 0
0
0 0 0
0 0 0
0
0 0
0 0 0 0
0 0 0
0
2040 40
0 9700
0 24X0
120) 0 0
0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
0 0C
0
0 55
0
0 00
0
0 0 0
a 0C
0
0 O 0
C 00
101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
C mff K Mcg
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12703
0 0
5463 =
104 5292610
2104
1263 649
0
5D =
10 65M
350 00
4000 0
4125
0 ISO
0
4
0
0 0
0 0
0
0 0
0
0
0 0
0 0 0
0
0 0
0
0
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0
23270
110 2 30 0
9700
1 36 925200
4769
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4367410
38589
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vc
vc
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NOV 95
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Ccktbre 98
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M98113M578 285
765686
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-14 78 -1149
159514
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8 9
672 843
37 5 728
255229
2 35
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0
5
215 4
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LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
t o __
i gtcg n
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P Ieservcri--s
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No a
I nrid alC
45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
86 1
666
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73270
220 8 0S3
449100 5036
925200
46023 1263
2 4 0
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0
54 0
0
0
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22 61 A
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0 530
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52559
3249 6 74-0
227929 302A
1694561
18745 2497
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66456
29551 6 604
955988 3561
5225755
45098 866
98 1
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25A 66 27 93
2016 1233 2 530 354
113576 114351 2185 839
765kB6 928875 8 50 10 241 3705 -12M
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2835 1235
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
---
------
---
METHOD PHYSINVEN KARDEX INV DIFFERENCE YR OF EX
LOFEM 105796 106041 (245) 1997-98 MICROG 11730 11748 (18) 1999 TRIQUILAR 1917 19 (10) 1999 NORIST 1608 1618 (10) 1999 CONDOMS 601993 602608 (215) 1998 IUD 7206 7224 (18) 2000
22 Regarding the most recent physical inventory 100 of the logistics centers had the inventory recorded on the KARDEX and the condition of the warehouses was as follows
RATING CONCEPTS
1- Adequate size 2- Clean 3- Secure 4- Contraceptives protected from sunlight 5- Conaceptive prot from Florescent light 6- Ventilation 7- Thermometer 8- Free of moisture 9- Free of insects 10-Contraceptives seperated from harmful prods 11-Shelves racks and stands 12-Boxes stacked correctly 13-Contraceptives in original boxes (If possible)
14-Date of expiration visable 15-First expiry first out
YES
9091 10000 8182 9091 9091 9091 7273 10000 10000 7273 10000 9091
6364 9091
Regarding the number of people with access to the warehouse
A) 7273 answered 2 people B) 1818 answered 3 people C) 909 answered 1 people
NO
909
2727 909 909 909
2727
2727
909 10000
3636 909
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
Sadn Fgtxz
crwiT PM (o
mesus dO c m en CL
Mw ogyr
Neogyn TncQLtjki lotelTend
I-zleat
A
DhJ
Nupk
G n
960 0
58 8900
400
4700
0
80 0
0
1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
r60
0
0
26A 0
190
1398 0
2400
5
0 0 a
1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
0 No
0 NO
0 lvd
829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
4
0
01
0
276 0 0
833
0 1972
0
0 0
0
II
1 4
22
C
-iLL~
CAM Oco
k ampI1C(3O SdirInIru Erww3Aknac~6n d C Logico
O~
Eriu
Detxcjc~s
4-i Bcp-z SdCAI a
Pagr-E
sddoo Rul
en CI
Feda de
CoIKd~cx
CcormsrrK
Tit-r Ja c en
PnyotYTW
C~JTOM10
P M Eampx is doSCi
PnCL
Miciogvn Neocricn
ts
ofenrn
Noigelto7
Pieservonvs
uI
Duo
tkmrcrt
Grw0
1272G 1500
0 2 Si00
0
18=0
J00
0
c 0
0 6400
0 30000
200 0 0
OD
9
0 0 0 0
0 0 0
0
0 0
0
0 0 0
0 0 0
0
0 0
0 0 0 0
0 0 0
0
2040 40
0 9700
0 24X0
120) 0 0
0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
0 0C
0
0 55
0
0 00
0
0 0 0
a 0C
0
0 O 0
C 00
101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
C mff K Mcg
Neo luk ax
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u
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12703
0 0
5463 =
104 5292610
2104
1263 649
0
5D =
10 65M
350 00
4000 0
4125
0 ISO
0
4
0
0 0
0 0
0
0 0
0
0
0 0
0 0 0
0
0 0
0
0
0
0 0
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0 0
0
23270
110 2 30 0
9700
1 36 925200
4769
1263 60
0
39513
0 A20
7 v8 0 3068
4367410
38589
0 769
0
vc
vc
C e
NOV 95
2CX
Ccktbre 98
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M98113M578 285
765686
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-16 -230
-14 78 -1149
159514
- 3375
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8 9
672 843
37 5 728
255229
2 35
123516
0
5
215 4
17
14
LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
t o __
i gtcg n
Neogr c f ujllo
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P Ieservcri--s
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No a
I nrid alC
45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
86 1
666
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73270
220 8 0S3
449100 5036
925200
46023 1263
2 4 0
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0
54 0
0
0
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0 0
22 61 A
0
0 530
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52559
3249 6 74-0
227929 302A
1694561
18745 2497
120
14-3
enCLLd__
66456
29551 6 604
955988 3561
5225755
45098 866
98 1
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25A 66 27 93
2016 1233 2 530 354
113576 114351 2185 839
765kB6 928875 8 50 10 241 3705 -12M
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0 143
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2835 1235
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
ANNEX C
SAMPLE OF QUESTIONNAIRE USED IN FIELD VISITS
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
Sadn Fgtxz
crwiT PM (o
mesus dO c m en CL
Mw ogyr
Neogyn TncQLtjki lotelTend
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A
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960 0
58 8900
400
4700
0
80 0
0
1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
r60
0
0
26A 0
190
1398 0
2400
5
0 0 a
1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
0 No
0 NO
0 lvd
829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
4
0
01
0
276 0 0
833
0 1972
0
0 0
0
II
1 4
22
C
-iLL~
CAM Oco
k ampI1C(3O SdirInIru Erww3Aknac~6n d C Logico
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Detxcjc~s
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C~JTOM10
P M Eampx is doSCi
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ts
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1272G 1500
0 2 Si00
0
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J00
0
c 0
0 6400
0 30000
200 0 0
OD
9
0 0 0 0
0 0 0
0
0 0
0
0 0 0
0 0 0
0
0 0
0 0 0 0
0 0 0
0
2040 40
0 9700
0 24X0
120) 0 0
0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
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cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
0 0C
0
0 55
0
0 00
0
0 0 0
a 0C
0
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C 00
101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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104 5292610
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1263 649
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350 00
4000 0
4125
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0
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0
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23270
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672 843
37 5 728
255229
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LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
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6094 3 8 78
b 735089 2163
5995116
17874 2929
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449100 5036
925200
46023 1263
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227929 302A
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29551 6 604
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
__
MEXFAM
COORDINATORADMINISTRATOR - LOGISTICS CENTER
Logistics Center Date
Name
1 Have you attended one of the following Logistics Courses
Tepotzotln Cuernavaca Ixtapa _
2 Does the Logistics Center have Sub-Centers Yes No
Indicate how many sub-centers
3 Please indicate the established levels of inventories of contraceptive materials
Level Maximum Minimum (months) (months)
Logistics Center
Sub-Centers
i
I_
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
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2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
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0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
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-15 11 10
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ouf 56k16 G
0561
3
492
23 10
12
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0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
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f r-Lcfernrc
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5107
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157371
14520
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18=00
3wO0
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0
0
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0 0
00
0 0 0
54 0 0
0
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700
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265 1A510
299 0
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74 18010
311 0
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2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
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919
60
0
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i8A560
75105 I66I
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so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
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0
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0
7228
276
2550
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C
0
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0
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0 141
0
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0 530
0
14400
67 114
0
0
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0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
Scda 5s-1 enCi
Feero de Codiclad
Czrsrrv W~ InTestm
Sadn Fgtxz
crwiT PM (o
mesus dO c m en CL
Mw ogyr
Neogyn TncQLtjki lotelTend
I-zleat
A
DhJ
Nupk
G n
960 0
58 8900
400
4700
0
80 0
0
1000 0
500 2400
0 6000
80
0
0
0
0 0 0
98
0 0 0
0 0 0
0
0 0 0
0 0
0 0
0
0 0 0
0 400
0 0
r60
0
0
26A 0
190
1398 0
2400
5
0 0 a
1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
0 No
0 NO
0 lvd
829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
4
0
01
0
276 0 0
833
0 1972
0
0 0
0
II
1 4
22
C
-iLL~
CAM Oco
k ampI1C(3O SdirInIru Erww3Aknac~6n d C Logico
O~
Eriu
Detxcjc~s
4-i Bcp-z SdCAI a
Pagr-E
sddoo Rul
en CI
Feda de
CoIKd~cx
CcormsrrK
Tit-r Ja c en
PnyotYTW
C~JTOM10
P M Eampx is doSCi
PnCL
Miciogvn Neocricn
ts
ofenrn
Noigelto7
Pieservonvs
uI
Duo
tkmrcrt
Grw0
1272G 1500
0 2 Si00
0
18=0
J00
0
c 0
0 6400
0 30000
200 0 0
OD
9
0 0 0 0
0 0 0
0
0 0
0
0 0 0
0 0 0
0
0 0
0 0 0 0
0 0 0
0
2040 40
0 9700
0 24X0
120) 0 0
0
108C Mo= o96 1460 Maz 97
0 rvd 12001 0ctme 5-
0 r~d 24000 No-ieiie 9e
0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
0 0C
0
0 55
0
0 00
0
0 0 0
a 0C
0
0 O 0
C 00
101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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12703
0 0
5463 =
104 5292610
2104
1263 649
0
5D =
10 65M
350 00
4000 0
4125
0 ISO
0
4
0
0 0
0 0
0
0 0
0
0
0 0
0 0 0
0
0 0
0
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0 0
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23270
110 2 30 0
9700
1 36 925200
4769
1263 60
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4367410
38589
0 769
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vc
vc
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NOV 95
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M98113M578 285
765686
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-14 78 -1149
159514
- 3375
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8 9
672 843
37 5 728
255229
2 35
123516
0
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215 4
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LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
t o __
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45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
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73270
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449100 5036
925200
46023 1263
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227929 302A
1694561
18745 2497
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66456
29551 6 604
955988 3561
5225755
45098 866
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113576 114351 2185 839
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
4 Please fill out the following chart using the data from the first quarter (January-March) of 1995
Consump- Average Months of Method Inventories as tion Monthly Inventory
of January- Consumpshy31March95 March tion
(AMC)
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Indicate source record
Number of months included in AMC analysis
5 Is the AMC based on amounts delivered to
the users and PAIs de programs the sub-centers
6 Indicate how you calculated this consumption
By adding th~e last 3 months and dividing by 3
Other method
1
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
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5703
700
5AS
265 1A510
299 0
0
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00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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0 23856
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1998
90
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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46023 1263
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
7 How many requests for contraceptive materials have been made to the central
warehouse during the last 12 months
Of these requests how many have been sporadic
How many have been an emergency
8 When was the last request
9 How did you calculate the amount to request
a Based on the AMC maximum level and available inventory
b Other
10 Have you given training or advisory assistance to staff in logistics between May
1994 and the present
Sub-centers Yes No No of persons
Indicate positions
Programs Yes No No of persons
Indicate positions
7b(gt
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
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ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
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2001130
202-v5
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2415
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gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
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0561
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492
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Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
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5107
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157371
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224316 49821
36 13591
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6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
C-rio
________
iopcn
Maw Sa UCnd
ErMo
AC t4gtioo
C4= ampaim
C a Sn= fk
a Scddo FilA e C-L
Fo CCKAC-ltId
Cr dM Iv-vs1ve
Sko en PTMqrv
CFrUTo PM
VteS Ce
EAeStPA en cl
M cwaogon Negyo rwwk
353 216 4
500 60 0
0 0 a
0 O
a
0 0 O
460 150
1
393 126
31
rio 97 MCFO9177 MAC12 99
1612
32
-1152 103
31
537 16
1
1 a
0 Lo nt Nozercaf
815
104 0 02o t
0 so
0 0
0 0
418
134 457 20
ChmIUe 98 _q 1
948
2 -s
56 316 -46
1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
0 0
0 0
0 0
14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
Caumzmw~ Trnfi
~ So an Pmg3TU
conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
oste s Pie-ero
Dku
Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
FenM e COCICOC
Comnsro del 1Wre-Te
Sdo en
p~oarrrs
Crarm PM
mess eIEnsamprca en C
Microg ron
Neogymn00 fuiom Lotemeral Nonefo
Piesemm21s
ru Duo
oqlor~W
620
670
2100
)80 0
278 2C
1 0
1500 0 0 0
50 396000
600 500
0
0
0
0 0 0
0 0
0 0 0 0
0 0 C 0 0 0
0 0 0
0
0 a 0 0
0 0
0 300
0 0
IO
100 630 900 230)
197500
876 220]
0 0
OIO
0 401
100
0 199500
2 0
11 0
Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
1 0
3
C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
Loternecii
NrtefW
emv
c=j
No0r
Gyron
0
0 3828
0
7228
276
2550
0
0
0 0
0
18000
0
cl
0
0 0
C
0
0 0 0
0
0
0 0
C
0
0 0 0
0
0
0 0
0
0
0 141
0
0
0
0 530
0
14400
67 114
0
0
0
0 3296
0
10t828
209 0 0
0
Old Juro 95
rli
JXD 99 Atd 97
rVd rvd
(Ai
00
0 431
2
13460
89 117
0
0
0
0 99
-2
VAC
-22
-0
0
0
0 I4A
4487
30
391
0
23
0
2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
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0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
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410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
11 Have you received a cupervisory visit from the Central Level from May 1994 to the present
Yes No
If yes how many visits
AreasSubjects
Dates of visits
12 During these visits have you received any recommendation for improving the logistics system at your Center Yes No_
13 If yes indicate what these recommendations were
14 Have you already implemented these recommendations Yes No
If no why not
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
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l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
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0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
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0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
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pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
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0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
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0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
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01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
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1567
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200 140
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12000
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380 115 259 960
68 4300
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re991
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138 16 0
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1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
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PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
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MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
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DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
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Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
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0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
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2 0
2 0
0 _ _
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353 216 4
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Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
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222 0
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0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
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a CLo sri Oft=o0rt nrxk
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SI a FwxS enCL
Fr Me Caducm
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conrzm PM
me EraOmaen CL
micronm
4e09mm rnqUZF
LCIeerKo
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Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
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0
0 0
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0
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a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
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529 -162 141
656-92
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109 -27 5
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124
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278 2C
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Jno 97
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1092 296 246
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2
NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
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I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
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58 8900
400
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80
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98
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190
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1716 JAno 96
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8300 Ju99 75 Ockbpe 99
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0 14
0 rvc 0 nyi
0 a
1220 0
0 7066
0 23856
1064 0 0 0
82 40
0 263A
0a 144
136 0 0 0
407 0
0 2356
7952 355
0 0
26
Caemo Logisx
MIWQ Sam lnKrc
ErW iC LogiSCO
Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
S an Pxrnas
Ccr3zro P-M
Ies Feao
m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
lef aT
0PeseocftNx
r D1024
0
12586 25
22797
0A
300
2400 640
0
0 0C
0
0 55
0
0 00
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a 0C
0
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101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
6
II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
0i
GynoWn 0 6 0 0 C0 0 ra 0 0
INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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12703
0 0
5463 =
104 5292610
2104
1263 649
0
5D =
10 65M
350 00
4000 0
4125
0 ISO
0
4
0
0 0
0 0
0
0 0
0
0
0 0
0 0 0
0
0 0
0
0
0
0 0
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0 0
0
23270
110 2 30 0
9700
1 36 925200
4769
1263 60
0
39513
0 A20
7 v8 0 3068
4367410
38589
0 769
0
vc
vc
C e
NOV 95
2CX
Ccktbre 98
25ampW
2016 25 l
M98113M578 285
765686
3705 AS
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-M 9
-16 -230
-14 78 -1149
159514
- 3375
-244212
0
8 9
672 843
37 5 728
255229
2 35
123516
0
5
215 4
17
14
LAS
c tt) Mamp-Voox Sabo E no A ncc Otcis Deu j -- Saps= I S wo clooFina c n de Co r nomcdI lten Cowx M se Cie
t o __
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oferrerd Noeict
P Ieservcri--s
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No a
I nrid alC
45745
6094 3 8 78
b 735089 2163
5995116
17874 2929
86 1
666
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73270
220 8 0S3
449100 5036
925200
46023 1263
2 4 0
0
Erkod __ __ __I
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n11O 0
0 0
0
54 0
0
0
0
0 0
22 61 A
0
0 530
0
0
52559
3249 6 74-0
227929 302A
1694561
18745 2497
120
14-3
enCLLd__
66456
29551 6 604
955988 3561
5225755
45098 866
98 1
523
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25A 66 27 93
2016 1233 2 530 354
113576 114351 2185 839
765kB6 928875 8 50 10 241 3705 -12M
AS 7 2
0 143
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BAL89 672 84 3
37859 728
255229
2835 1235
16
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8 A 8
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20
16 1
61
0
Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
ASPECTS OF CONTROL OF INVENTORIES AND STORAGE
15 Indicate where your Logistics Center stores its contraceptive material
Storeroom
Office
Desk
Other
16 What records do you use to control the movement of contraceptives
Kardex
Expendable material
notebook
Others
17 What form do you use to record consumption
18 What difficulties have you had in filling out the previous records (see questions 16 and 17)
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
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0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
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0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
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300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
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0
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1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
Kd nl9 Pmzarz PM Enowerma en CL
MkorayEb 128 2200 0 0 0 I48 780 Jurio 97 474 11C74 158
Neogyn 0 0 0 0 G 0 0 ri 0 C 0
-oeTrveI 0
889 150ia150
12CO 9 0
o 0
0 0
I5 1647
a 442
rid OcKLe 8
0 1570
150 71
0 523 1
Nlo es 0 100 0 0 0 99 1 ewrbe96 29 70 10
Dku Duo
t 12306 470
1200 0 00
0s 0 0
0 0
0 0 0
18A06 334
0
5900 136
0 2000 rid
98 i12r9teI8l29 67 260
277 26 -260
6043 22 87
1
Notkvn GwxwhAn 242
0 0
0 0
0 0
0 0
401 5 242
ouxe 96 rmd
2 0
2 0
0 _ _
8
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353 216 4
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815
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134 457 20
ChmIUe 98 _q 1
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1 1
Preervatrvs 10895 100 0 C 0 19628 3267 Zsciemfe 98 17590 2J=38 56 DIU 389 0 0 U 0 IO 379 2000 474 -46 158 2 Duo 0 0 0 0 0 0 0 n 3 -3 I1 No~rph aor 03 0 0 33 ociUDfe 98 0 0 0 (VrK 33 0 0 005 28 mo 97 0 5 0
630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
0 0
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14amp6 50 0
2000 r-i
222 0
-76 0
74 0
7
Noit2 0 a 0 a 20 0 ridc 0 20 0 Gr 0 0 0 0 0 0 0 NO 0 0 0 C
0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
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a CLo sri Oft=o0rt nrxk
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SI a FwxS enCL
Fr Me Caducm
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me EraOmaen CL
micronm
4e09mm rnqUZF
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Duo NopcS13
445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
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0 0 0 0]
0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
63M
109 -27 5
32 54 12
12891
1E523
32 13 1 2
4
pound
124
2
Grcvmn 0 0 0 0 0 0 rvd 0 0 0
Cerro tc~
maum sa bC
ErIondegcampr -aC Lgto~y
ios Etwods
OemDe cib ampU
_ _______PVOmIas
Sdacsa SdoMF enCi
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Comnsro del 1Wre-Te
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p~oarrrs
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mess eIEnsamprca en C
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620
670
2100
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278 2C
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1500 0 0 0
50 396000
600 500
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IO
100 630 900 230)
197500
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0 0
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Jno 97
Mcri97 Marzo 99
OctiLxe 98 Oretrte 96
Junio99 2000 nvd
35916 r
1092 296 246
1266 476
169574 468
45
2 0
-32 -196 382 -386 -246
27926 408
175 -2 0
364
99 53
429
159 56525
156 15
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C
4 C
17 C
CResmAo MampOCOd Smdo -~~______________cEro cma__________Ocltwn -1 Devo xes Bcscbzr a -pooSrKe FrX I0Ml nL =oidFectoe Ccmcm -ampistpm -xScW en =Mcurno -~rv Mees c
00 C 0 319 659 Jxo 97 449 -130 15bull
rC
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NrtefW
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c=j
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0 3828
0
7228
276
2550
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18000
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cl
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0 0 0
0
0
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C
0
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0
0
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0
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0
14400
67 114
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0
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0 3296
0
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rli
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rVd rvd
(Ai
00
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2
13460
89 117
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4487
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391
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
reeaas 3A820 0 0 C 0 200 3AM2 Abrd96 197 3 66 Ck 17 10 0 0 0 3 24 Abd98 6 -3 2 1 D0 36 0 0 0 25 11 0 iVCd 13 -2 4 C Ncipiart - 0 0 0 0 0 5 Ocht~ie 96 0 0 0 C
I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
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Feero de Codiclad
Czrsrrv W~ InTestm
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mesus dO c m en CL
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960 0
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400
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1000 0
500 2400
0 6000
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190
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1716 JAno 96
0 rv 3686e 99
9500 2 Oca 98 0 rVCI
8300 Ju99 75 Ockbpe 99
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0 NO
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829 0
0 2500
0 5916
1 0 0
0
-565
0 190 602
0 -3516
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0 r~d 24000 No-ieiie 9e
0 14
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Caemo Logisx
MIWQ Sam lnKrc
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Ol Eil
0eIoUtmmDeis ____
cz obdm a R~g
Scido n en Cl
Fecna d CodUKrId
Corsim am Tbre e
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Ccr3zro P-M
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m NICL
micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
7NneOl
(CU
T iquix
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r D1024
0
12586 25
22797
0A
300
2400 640
0
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0
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0
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101 4164
388 6A91
29 0
199 10822
332 16300
495 04
DcicTte 99 01c yeQ9
Drienixe 99 Mom 97
Ab97 rVd
1998
90
4926 321
7884
533
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II
-762 67
-1387
-4 0 -6
a3 1642
t1 2628
178 02
7 7
3
3
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
19 Has the following situation arisen with regard to contraceptive material during the last 6 months
Interviewer check Logistics Center in the Kardex
Undersupply Oversupply Expirations Expirations (list (list contracep) (amount) (contracept) contracep)
Logistics Center
Sub-Centers
Programs
20 How many physical inventories have you performed during the last 12 months
No of Inventories Date of most recent
Logistics Center
Sub-center
Programs
21 How many of the following levels performed a physical inventory in December
1994
Logistics Center
Programs of Logistics Center of total
(verify number of programs
Sub-Centers of total
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
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iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
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e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
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740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
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Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
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enCLLd__
66456
29551 6 604
955988 3561
5225755
45098 866
98 1
523
_ (_
1
I Po grrxm
25A 66 27 93
2016 1233 2 530 354
113576 114351 2185 839
765kB6 928875 8 50 10 241 3705 -12M
AS 7 2
0 143
PM F te
BAL89 672 84 3
37859 728
255229
2835 1235
16
0
nc enC I
8 A 8
25 5
20
16 1
61
0
Igt TT L F c A 1 --
-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
Programs of Sub-Centers of total
(verify number of programs
Interviewer Do a physical inventory
Method Physical Kardex Date of Amount Amount Inventory Inventory Expiration Damaged Expired
Lo-Femenal
Microgynon
Triquilar
Noristerat
Condoms
IUD
Observations
Interviewer Check whether the most recent physical inventory is noted in the kardex Yes No
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
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f r-Lcfernrc
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1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
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IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
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l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
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a CLo sri Oft=o0rt nrxk
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625
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120
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1996
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
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Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
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10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
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aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
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L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
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a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
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410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
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page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
- 1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
- 2 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
DRAFT- 3 DRAFT DRAFTDRAFT DRAFT DRAFT Page
------------------ ----------- --------
NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
- 4 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFTDRAFT DRAFT DRAFT DRAFT DRAFT Page - 5
------------------------------------ ----------------------------
-------------------------------------- --------------
-------------------------------------
NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
Page - 6 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
f 6
------------------------ --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
DRAFT- 1 DRAFT DRAFTDRAFT PageDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
DRAFT DRAFT DRAFT Page - 2 DRAFT DRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------- ----------- --------
NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
Page - 4 DRAFT DRAFT DRAFT DRAFTDRAFTDRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFT DRAFT DRAFT DRAFT Page - 5 DRAFT
--------------------------------------- --------------
--------------------------------------- --------------
NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
6 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------------------------------------ --------------
------------------------------------ --------------
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
- 7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page
Interviewer Check the warehouse conditions
WAREHOUSE CONDITIONS YES NO
SUFFICIENT SIZE
CLEAN
SECURE
CONTRACEPTIVES PROTECTED FROM DIRECT SUNLIGHT
CONTRACEPTIVES PROTECTED FROM FLORESCENT LIGHT
VENTILATION
THERMOMETER
FREE OF MOISTURE
FREE OF INSECTS AND RODENTS
CONTRACEPTIVES SEPARATED FROM OTHER HARMFUL PRODUCTS
SHELVES RACKS OR STANDS
BOXES STACKED CORRECTLY
CONTRACEPTIVES IN ORIGINAL BOXES
EXPIRATION DATES VISIBLE
FIRST TO EXPIRE FIRST OUT
Observations on warehouse conditions
22 How many people have access to the warehouse
Observations andor general comments about the interview
RECOMMENDATIONS
ANNEX D
REPORT ON MOVEMENT OF INVENTORIES AND CONSUMPTION JANUARY - MARCH 1995
- fXUUU vvy~
sALDOS YMESES DE ExIMINCLA~DE ENERO
114FORME 1RIMLESIIAL SOMRE McMIMIEKros DE ANIOCEOS
PALPncl evnCl CXM = o ms es e
P003KTIDi1 DErkx3 ffmsOom~XC-3d 161 6
(gtlC mm CIC m19LCdO o ii rid 160 1940 rid1
A225mev 100 -6 182 IAoKgYI22 050 3 ctte9
I546 -18928y
00I 3901-D04 1170-Noftrm Jn 50 a 9777(X)001002Noeseok 0055 0 12p~r
0 ) 3168 ill3 ~000Q 3158 105
0E 0 16 -635003 0
0 r~ l2 1 O~
0 1 0 rd
227 2f 0e 018 0 Du 348d
0 0 Q 0~cer21D-2d0
23 20Dot(fe 90d00erNcO19
00Gyno~~0
1 0 nvjU213700 0
0C0
283-31879803 71 Jiutro96
02800 273~jk o) y ~ ~ 90 2 79 -1 2 0 Dc -r 09 9 090 120
l 1280) 0 55otf e n 0 0d 17A0 548 )2W rO 981758 1859 0 3 2 -1i0925467 Mamp )1tsro181m II5 0 79702x25002 Atl9 11A23 731 2638 26-208 0 0 D 2 O C1u(e 922amp3i 033132 0 06 0 0 0
0 NO0 0 00
NbD
2W3707 0 uro271 00
0 0 rvcd06396 020
_ _
r~J NFCRMAE 1RINISMAL SOMRE MOVMIENTOS DE ANYICOpiICEpTVUS SALDO YIESES DE EDiOtNCIA DE ENERO - MAARZO 1995
TTle PP)Axen Ci codcklod PiO~r Eoerci enCJLErt~xm _____ ____ IrLVW ________ _____ aldC Lcb=
0G 3l 107 20)0 rid icAS9 3486lw1croxWxn 107 20)0 0 0 950 176 rad 3491 601 1167
Neog=o 1126 0 0 0 3 68 500 rvdj 96 -81)6 321 2Tdqukg 68 500 0 0 0 2-1198 84oo OcAftce 98 4649 -2251 1W5 5Lafenr 2X39 BAO 0
I) i) 0 ryd 6 -6 20Nc~ei 0 0 a 0 Presefvarthu 63710 12000 00 0 33=50 42210 At96 26aJO 66W 89471
0 0 50 121 20XA) 25 258Dkia 71 100
0 0 30 rid 0 00Dopr 30 0 0Du oP 30 0 30 0 a 30 n d0 0 0 0 rvd 0000 0 0GyriaMn 0 0 3
ceio M6co SaD Eruoo k~cb ctim Deqkcacmfe Saps Sc~k1x a 5 Frxzi Fedh o ccrourno Sba __ CZJUJW Lo en _ _ _ _ _ __L aietl _ _ _ _ _
pcren PM ____ bci d CLoi _______ _____ e CL Cnxxxjdad Twr
_____ Lodo
a 20 480 Juro 97 0 23 -0Mko~v~0 500 0 0 0 0 am C00c aNecnn0 0
0 ro 00-rnzAci 0 0 0 0 a id 900 1= OctEye 98 40 0ampc(emrer-J 0 240 0 0 0
rvd 0 0NoP-steW 0a 0 0 0 0 0 0 1300 10700 a 9no9 0 13000Peseva4 a 12000
IDU 0 100 0 0 170 30 Avg 9 7 0 7
0 0 0 NOa 000Do0 0 0 0 7 NOa a0moq~rE 0 10 0 0 0 3
0 0 0 01 rvc 01)0GVIPI0 0 0
o~ ~ 5 SLdol ampkIW Wa Fem de Corin9 dN Scj an caj~~~ye 0eo
Loico ______ Yriij d C Logishmz ErW~m Piocrnas enC L Codinuckjo Trse PKXczrrn PM rl enCIL Icerdvo Wampowo Sakdo Drz
0 0 10 0 rijd 76 -66 TWMicoron 10 0 0 0 0 57 0 rid 057 0 0
Negr157 0 0 0 0 0 0 0 0 NOd 0 0 00~L~
0 0 105m0 35 Oc~A-te98 15195 4A695 50s5Lotemca 10565 0 0 3 291 0 rvd 86 205 29 0
f)NULSOMIr 291 0 0 0 32A40 21610 AI 96 S998 -57558 298PRe-qeravcy 345W a 0 0 0
01 0 126 275 2=00 50 76 17 1 U-) Dlii 401 C 0
0 1401 0yDuaonC 0 0 0 c 0 a rid 0 0
Ushy0~ 0
iNFCR IMESAL SOBE MOMvMIEffOS CE ANICNCEFUNOS SU YMESES DE EXS1ENCA DE ENERO - MA2ZO 1995
a Cerio j M o SCOO ErnAo Ch3 Decw-ampAx Babom a -FIbX Fdeol M I CorSJTV l Scso en Carsms do r= C La O Frtkl~ = =ICcks Pftgt3nr enCl cbcplusmnridw ffleme P0 mcM Ldoam iWCl
I40gyrlc Tic Julc
Lokremlrr
Ncdaefac
Ae-er(RVA
Di DUO
300 I11 290
1567
86 ac0
200 140
0 0
100 0 0
0 0
12000
5A a 0 0ovin
0 0 0 0 0 0
0 a
0
0 0 0 0 0 0
0 0 0
0
0 0 0 0
0 0
0 20
0
0
380 115 259 960
68 4300
254 120
0
0
20 2
31 587
0 8500
0 0
0
0
Ocklbe 97 maLo97 JLo 95
re991
rvd Ocxe 97
NOd ryd
rid
rvd
138 16 0
407
33 1611
129 24
0
0
242 99
259 513
5a 2A89
125 96 0
0
46 5 0
136
I1 537
43 8
0
0
4
0
0 0
0
bull-iP-C_ I
- er0278c Nster-a i C L
neogc
r0lV-Lofeems
Now _fn1 Prcon
a1
NoO=
GWoM0
r
0
310
316
a2278
0 6986
I D5
DU13 5c100
0
5000
20
0
0 0
0
0
ISMIcKxejru
0 0 00000 a
0 3 0 3 0 0
0 0
0 0
0 a
0a
0
0
0 0
0
2001130
202-v5
199 23
55 0
2415
0
gg Fcace ]t 1 0 uo216 MO 9797 30 Doer-e 991qa3 Juro95
4600 Mrzo 97 Um0 2000
0 rl
4e 98
0 re
Crun i470 0168
IA76
70 310
3
0
cd0 e 15 1r
20127
2
910
-15 11 10
0
ouf 56k16 G
0561
3
492
23 10
12
0
A~sd c 03
0
C
Ce~ o sago - na CAI Dewkxiores amp= LO o 0 s furiff rcha Oe Ct d 5ciaoe CMZM Mese o
L
Micogirm~
TeqLmtw~
f r-Lcfernrc
N( L I1 DeeP-
I)Dki T gto
NOol26
(fM =
5107
26g700
157371
14520
20A
0
000
0a 0
18=00
3wO0
)3
0
0
0
0
a
Il0 (
0
01
0 0
00
0 0 0
54 0 0
0
0aJ
0 0 0
0
0
0
5703
700
5AS
265 1A510
299 0
0
0
A
00
IO5O4
74 18010
311 0
26
0
Juryeo 9 7
a2 97r
cnA e 97
AIl rvS) Juio 95
2000 r 0
CctL- 98
d
5569
224316 49821
36 13591
239
0
0
0
134
-14-316 496
-10
919
60
0
0
i8A560
75105 I66I
12
456M0
so 0r 0
0
C
6
1
1ThMAES1RAL SOBRE MOVINIIEN1OS DE ANI1CONCEP11OS SADOS Y MSES DIE ES1ENCL4 DE ENERO - MARZO 1995-TFCRME
a caWuD metod ampz rA~nc6 ors 5evwoatm Sairn Sb1i a icao For Cb comx w su n conmim M Ce 4
________ v~i a C- to-co ~ ____ ______ Rogrnc en ILU coxkn2d ttbrc5e PA09csu P ~ eCL
mipgm 2AZ) 2=00 0 0 0 3937 A83 Abi 95 7187 -32W0 2396 Neog~Ya 0 50 c 0 0 so 0 rod 0 50 0 0 1uic 0 D f 0 0 0 0 lyd 0 0 0 Lokenar~ 3764 8400 0 0 0 7758 4A(Yj C~tbt6 98 7799 -41 2AWX Naw1eicis 0 0 0 0 0 410 -410 Septlertx97 459 -49 )S3
PemccooMc 48mX 36000 0 0 0 17700 231WD Dxewe 98 51018 -333181 IDW D 4675 400 0 0 0 1075 4=00 2000 A75 -4001 491
Duo 34 01 0 0 34 0 rvd 108 -741 36 NJcpIar a 0 0 0 0 3 5 Sep~srrxe 97 3 01 1
_____ n 2 0 0 0 0 131 g0 Ockbce 97 0 131j1 CeW] M$USo lEfw rpo n a I~c_-wdcl Sc ftidOco Crxm d~ Slo an fc Mesm
Lo~stioo vI a C tox)imfz rtcl _____ ___ Pro c~ an Cl- cducidcad Irrsle Aorno3 PM -xenrcj on C
MOcrogynon ) 0 0 0 20i 0 rYd 34 -34 )1i
nov=0 0 0 0 D a) 0 Vd- 0 0 -iI 0 0 Cl 0 2 ~0 rVdj 0 0 01 tolenrerm~I 1922 0 12000 0 0 117001 2222 COKplusmnbe 98 254A 9156 8am 3 ~Wnsea 0 0 0 0 0 0 ~ 0 FVed 0 0 0
Peeroctvos 360) 0 18000 0 0 16000 5AMK Atdt96 30742 14742 10247 w799 0 5000 0 0 4050 17A9 2= 449 3AL11 1501 12
DUOn 0 0 0 0 0 0 0 rd1032 -1032 344 NodcKV 0 0 a 0 0 0 0 vaa0 0
Gyan0 01 01 0 0 01n u 0 a r
2 370 uo 97 417 5 139
Neogemn 3 0 0 I0 0 25 0 McmQ09 7 12 13 4 IAQLJkr 0 ) 03- 0 0 0 vd 641 64 21
WcE~~l f ~ 400 a0
iiLoerenr 5235 0 0 0 0 15 3750 0 Octute 97 907 578 302 12 CD Ntefa 0 0 0 0 0 0 0 rqd 5 -58 19
t Oi 734 I=00 0 0 0 853 881 200 719 134 240 a 2540 0 250 40 rd288 3896 A
Is00 0 0 3 12 OAeTt9 3 0 1 10 ol 1970
14NwFiort jv000Ar Gyr~ifl~ 0 0 0 000
IFCiE IPhMES11AL SC13RE MOMMIENTOS DE ANT)CONCEPTNUS SALIDS Y MESES OE ESISENCIA DE ENERO - MARZO 1995
togis CUK kX2 5i Eiio
abk dr___C C tlIco 04~M Ern
Deckrxnm _ _
a _
a~ampbku a PgrcIe
oW Frxt en CL
e cmca Ic-k d
cmmw TirKe
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630 1400 0 a 0 930 II00 [2C -L W 367 563 122 7 400 0 0 0 0 400 0 rv 158 242 51 0
TpJ 0 o 0 0 0 0 r(l 124 -124 41 ttfern~er- l 64918 3960 0 0 0 31493 73 2AM __txxTtxe 98 28098 3395 93w l CO-4ew 0 0 0 0 a 0 0 rv 0 0 0 F)esrctv 263200 216000 0 0 0 20190C) 2773W] kxe9 147286 544614 49095 Oi652 DU~O a
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0
l INFOPME TRIMESTRAL SOBRE MOVIMIENTOS DE ANllCONCEFI S L O YMESES DE EXJSTENCIA DE EMERO - MARZO 1995
oL Ceo~TO~F __r___
Wil
E grKj
a CLo sri Oft=o0rt nrxk
D amp4M Sc~plusmnm a PmxnunT
SI a FwxS enCL
Fr Me Caducm
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me EraOmaen CL
micronm
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445
D 730
2212 539
15283
284
13
300 0 0
300 0
36000
100 00
0 c 0
0 0
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0
0 0
0 0
0
0 00
0 0 0
a 0
0
0 001
625
0 176
1039 182
10923
206 13 0
120
0 554
1A73357
0-3
178 013
AM 97 rid
1996
Okt-me 98 Mcmzo 98
Abed 97 200
td199 7
96 162 35
383214
4569
97 40
5
529 -162 141
656-92
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109 -27 5
32 54 12
12891
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124
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mess eIEnsamprca en C
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670
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197500
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NFCRNM MESTRA1 SOBRE MO~VIIIENTOS OE AWCCflCEPTM)GS SNLDO$ Y4ES CE ESGSTENCA GE EISERO - MARZO 1995
e~o cw Cew Duiwac-ues Scldn a Fecoodo 5o CYujTo Me aamp(rr1c cIT B~a ltAM F4 cmiv~m otA anl ___________ klico cl C Uo4ic ErIxK~nS qzrogons e C L CoidUCK(3 T~1 e4EE P-M EAdel an CCA
LAS PCIAU
740 0 D 0 27 47 jAgo97 12 1512 9a 0 3n0 0 0 aaB MA--97 0 10 0
Trqjr 0 0 3 0 a 0 0 rid 0 0 0 totemna 29 0 0 D 0 5 290 Juo95 05 a
Noaec 0 0 0 0 r~d 01 Pr~rtftM 550 0 3 -Ws~ 2133 AbIV96 112 3250 3 57
CikJ 173 0 300 67 106 Ati 97 $1 59 3 Duo 0 0 -3 0 0 0 0 rv o 0 a
0o~k70 o 3 o o rvd o o0o Gycw 0 0 7 4 Mam 97 0 7 0
cemr wlIo jScdjo Epma~~~ (~rfamp Dectx SiM F-acQ k dad lese doaim amps 41 Ckasm~h CCVn CJo Ic-ii0 kirckd cl C Lo~xco Ertri ProX)on-aS on CL Cadu ic l Irrw-Ie IPocX7NTics PJamp I Ecia~ -in CL
maogv-ln 220 0 3 3 0 108 112 Xrio 97 701 38 23 Neogpron 146 0 3 0 0 146 Mo=zo97 21 -2 1 21
1 ~~IC~ 00 3 3 00 0 rvd 2j-I Lofen-encs Iio 20 - 366 234 Oc~itie 98 3569j- O3
10ats 5 3 15I 0 0 NOd 11 Preseictuc )0)4)O 0 -33 0 381 10119 AbrA96 92 9 02e9
0 5035 0 0 0 5 20DJ 44 1 D o0 0 3 3 0 0 0 r~d oj 0 wch0 0 0 3 0 0 0 rid 01 0
00
Cet-go Meo~ SCMo Er4Ard Ouas DeO es Baps k~s 5dcw Fei Fetroas CqDsJTM Od -Iso ea Caun m~esas de Loic ____ __ __cl C LogsLico ErWtr~oS ____ __ Pnyxrcs en C L Ctrirxjo IT POOMCWTeI PM Epoundoenci an C L
aco~~ 300 01 0 0 100 203 Jkno97 61 39 20 1 N4etgflw 9 0 0 0 0 0 9 Maizo 97 0 0 0C
0 0 0 C 0 a 0 rfd 0 0 0 tchow1 1106 0 0 a 0 0 1106 OcXLwe 97 3a -pz 29 Ncwne 5 0 0 0 0 0 15 Ocierrt 97 7 1 2
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I59W 0 27 0 0 0 1136 Mo 1~70 0 0
L __________________________ ______________________ ____________Po_______________________ go_________ ___________
INFCOME T1MESTRAL SOBRE MO MIENTOS DE ANffGONCEPTIOS amp4LDOS Y MESES DE LAsENCIA DE ENERO - MA2ZO 1995
IL cawn M A~c Samk aw Nia n c Ero0
Dacxxe Baic _____a
Scocm ia _22too p~xocmm
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98
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0
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0
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190
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Scido n en Cl
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micmg io] 1100 0 0 0 721 AB Juno97 85 -129 2a3 2
Neo~m 232 0 42 0 0 238 36 Mam 97 230 8 77
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2400 640
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101 4164
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332 16300
495 04
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1998
90
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t1 2628
178 02
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3
3
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INFORME M~MES1RAL SCORE ampnVEWC DE JXMC04EPPV0SampMD(S YIASS DE cENICjk~D DE ENERO - ARZO 1995
C Pok 5LA frvvmcf ~ ampAT~cz a 1 Frd Feau c crAwxm1 ow 5aM on conasTD Na~e as ________ CX aldCtcqV amplizas Noij~xNo__ enCl cxxkod TAreaI pwartu A Eddeia en CL
j~COCl 1950 4010 0 0 7o 146 73 jum9 e -2A7 390 2
C68300l 0 a 0 42A 2 Am95m 26Loterrnc 426a4l 180(X 0 0 a 23A~32 21AC1 OcN1re e 15739 7693 5246 Nneg27 0 61Dlj e9 53 -27 18P eewdffos 73 m0 12 0 0 0 0 7 =12 13MJ J 6Di 6000 UNrO -69 2 3SS71059
a 0cuo 232 0 0 0 0 66 Ockitae 980 232 Mcuo95 33 -33-31 11 2140kl0 0 0 0 0 0 rvd 0 0 0 (2i 0 0 0 0 001 r~d 0 00
erwm scm00 i~ ems Dewicorm qaps ampaicna so vi-td a-rn l 500(0 eii CWm~ meI do ______ ur jc orD1c ~ (~a)KxeCI -Cm Il r-~ C~Pu cqm M ~ L
2200 3ogT 38 14 Juno 97 39 -113
Neo 0 0a 10 56 Mauo97 0
5Ck20 00 0mk0 0 0 ed 1 -7_____--____
L~o-tex 1875 0 0 a 0115 1A16 ocJueQ 912 122361 0l 0 0 0 0 413Cv eJrr~i96 10 5shy
Aerm5037 0 0 0 262 ~r96 36 24 1022 LDu er 362 120
0 5 V10 0 0 02 412 25 2000e2 96 31 5 ic
DU 75 0 0 0 14 30 0 ivl 10 20 23
12 60 0 (10 20 13 2Oli 198 -16306435w 0 0 0 35o0
410t 004 0eg~ doz 2 -0 7lK)ZAX 10 0 0 40oJ0~ 0 to9 82I 01
WAxva 0 0 a a~f 0 C) 0
page 9
INFORME TRIMESIRAL SORE MOVIMNENTOS DE AN11CONCEPTVOS SALDOS Y MESES DE EXISTENCA DE ENERO - MARZO 1995
no I0tnkL-0
So k3 E 1od C to q ts Err k Dp rl ica s a x s D taen Cl 1ec m t r Ca vIn Jve4 noal amp 3 Jo en11a m c co oP U Ex es o 2 nov-C L
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23270
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6094 3 8 78
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17874 2929
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-
ANNEX E
1995-1997 CPT TABLES
NEWCPT V22 Run Date 050995 Summary of Proposed New Supply Run Time 115321
Based on 1995 CPTs Page 1 Mexico
Supplier USAID
Receipt
Product Date Quantity
Fund Mex Para Plan Familiar (MEXFAM)
52mm Non Colored Panther 52mm Non Colored Panther
Copper T 380 Copper T 380
Copper T 380 Copper T 380
Lo-Femenal Blue Lady Lo-Femenal Blue Lady
Lo-Femenal Blue Lady
Norplant Norplant Norplant
1997 1998
103195 C319i 1997 1998
022996 1997 1998
022996 1997 1998
1134000 3696000
2200 45200 50000 54800
316800 744000 806400
800 1200 1500
This shipment represents the aggregate amount that the supplier will provide of this product during the year and is not meant to indicate a specific shipment quantity or receive date
----------------------- --------- --------- --------- ---------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 1028 227 218 284 311
2 Estimated Consumption (a) SalesDistrib 374 316 370 425 467
(b) LossDisposal 03 (c) TransferAdjust 469
3 Addl Contraceptives (a) Received (b) Scheduled NA
42 310 414 NA NA NA
4 End of Yr Stock 227 218 262 -141 NA
5 Desired EOY Stock NA NA 283 311 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA 22 452
NA NA
7 Supply Shortfall NA NA
1995 Minimum stock (months) 3 1996 Minimum stock (months) 3
Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
1 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Date 051295intry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 09263roduct Copper T 380 Prepared on 121094Irepared by Nora Quesada FPLM II Project Modified on 050995odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Footnotes
Year 1993I BEGINNING STOCK
hand at central warehouse and periphery according toBalance on records kept at central office EOY stock 123094 17874 units
as of 050295 (Evaluation-TG)according to Stocks report
Year 1993a ESTIMATED USE
reported sameConsumption reported Jan-Sep 25212 units New users
period 48452 Total consumption Jan-Dec 37497 units New users
1993 67742
Year 1994a ESTIMATED USE
Total insertions reported Jan-Sep94 23848 units New users
reported same period 25618 Estimated for 1994 31800 units
Reported 30763 units
Year 1995a ESTIMATED USE
-1994 CPTs have been used as estimates for 1995 Same figures used in 1997 Figures will be adjustedmodified once physical
inventory data
is available as of 063095
Year 1996 a ESTIMATED USE
Same as 1995
Page - 2 DRAFT DRAFT DRAFTDRAFTDRAFT DRAFT
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926
Prepared by Nora Quesada FPLM II Project Modified by Nora Quesada FPLM II Project
Prepared on Modified on
121094 050995
2a ESTIMATED USE Year 1997
Same as 1995
2b ESTIMATED LOSS Year 1994
Disposal due to expiry dates 353 units
2c TRANSFERS Year 1993
Transferred to IMSS (45600 units exp date 1093) CORA (120) CASA (60) SSA (1100)
2c TRANSFERS Year 1994
Transferred to IMSS (400 - 1194) Colegio Medico Mexicano (120 shy
0394) Colegio Medico Cirujano (400 - 0794) and Colectivo Sol (5
0394) Figure of 925 units is included under consumption
3 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
------ -------------------
NEWCPT V22
Date 051295ountry Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Copper T 380 Prepared on 121094
Prepared by Nora Quesada FPLM II Project Modified on 050995Modified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table Shipments Shipped or Received from All Suppliers
Quantity Receipt
Source Received date
CPSD 1800 111093 CPSD 2400 111093 CPSD 31000 063094
CPSD 41400 030295
Total shipments 76600
DRAFT4 DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM)
Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094
Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Source CPSD CPSD
Quantity Receipt Received Date
2200 103195 45200 013196
CPSD CPSD
50000 1997 54800 1998
Total to order for 1995 and 1996 47400
bull This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
DRAFT DRAFTDRAFT Page - 5 DRAFTDRAFT DRAFT
---------------------------------------- --------------
-------------------------------------- ----------- --
----------------------------------------
NEWCPT V22
Date 051295country Mexico Recipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Product Copper T 380
Prepared on 121094Orepared by Nora Quesada FPLM II Project
Modified on 0509954odified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
USAID 22000
Total (1995) 22000
Quantity Needed (1995)
Supply Shortfall (1995) 22000
00
1996
Supplier QuantityName
452000USAID
Total (1996) 452000 452000Quantity Needed (1996)
Supply Shortfall (1996) 00
DRAFTDRAFT Page - 6 DRAFT DRAFT
DRAFT DRAFT
L7
------------------------------------- --------------
NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) Product Copper T 380 Time 0926 Prepared by Nora Quesada FPLM II Project Prepared on 121094 Modified by Nora Quesada FPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
Supplier Name
1997
Quantity
USAID 500000
Total Quantity Needed Supply Shortfall
(1997) (1997) (1997)
500000 500000
00
1998 Supplier Name Quantity
USAID 548000
Total (1998) 548000 Quantity Needed (1998) 548000
Supply Shortfall (1998) 00
7 DRAFT DRAFT DRAFTDRAFT DRAFT DRAFT Page shy
-------------------------- --------- --------- --------- ---------
NEWCPT V22
Date 051295ountry Mexico lecipient Fund Mex Para Plan Familiar (MEXFAM)
roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Prepared on 121194
Project Modified on 050995rodified by Nora Quesada FPLM II
1995 Contraceptive Procurement Table All Numbers in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 8282 3275 5792 7922 4694
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
6651 5286 09
5814 6396 7035
(c) TransferAdjust 1644
3 Addl Contraceptives (a) Received (b) Scheduled
3288 NA
7812 7944
NA NA NA
4 End of Yr Stock 3275 5792 7922 1526 NA
5 Desired EOY Stock NA NA 4264 4690 NA
G Net Supply Situation
(a) Surplus (b) Qty Needed
NA NA
NA NA
3660 3168
NA NA
7 Supply Shortfall NA NA -02
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8 Desired stock (months) 8
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NEWCPT V22
Date 051295Country Mexico Fund Mex Para Plan Familiar (MEXFAM)Recipient
Time 0926Product Lo-Femenal Blue Lady PreparpH on 121194
Prepared by Nora Quesada FPLM II Project
Modified by Nora Quesada FPLM II Project Modifi in 050995
1995 Contraceptive Procurement Table Footnotes
Year 19931 BEGINNING STOCK
Balance on hand at central warehouse and periphery according to
records kept at central office
Year 19932a ESTIMATED USE
Total consumption reported by 34 Logistics Centers during 1993663601
cycles plus 1501 cycles transferred to CORA
Year 19942a ESTIMATED USE
Consumption reported Jan-Sep 427449 cycles plus transferred to
CASA AC (4800) and Convencion de Medicos Chiapas (600) New
users 69500 continuing users 198520 Estimation 1994 577132
cycles Real figure reported as of 1294 528625 cycles
Year 19952a ESTIMATED USE
735089 cycles StockEOY stock in 1994 according to MEXFAMs reports increase is estimated foraccord to CPTs 579200 cycles A 10
Physical inventory will be conducted in June95consumption in 1995 in order to clean data and adjust consumption and inventory
reports
Year 19962a ESTIMATED USE
Same as 1995
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NEWCPT V22
Date 051295ountry Mexico tecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926roduct Lo-Femenal Blue Lady repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
Year 1997
Same as 1995
a ESTIMATED USE
Year 1994
Losses due to expiration according to reports from Logistics Centers
b ESTIMATED LOSS
Year 1993
CORA (1501 0493)
2c TRANSFERS
Transferred to IMSS (164400 0293)
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NEWCPT V22
Date 051295ountry Mexico 3ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0926Droduct Lo-Femenal Blue Lady
7repared by Nora Quesada FPLM II Project Prepared on 121194 050995idified by Nora Quesada FPLM II Project Modified on
1995 Contraceptive Procurement Table
Shipments Shipped or Received from All Suppliers
Quantity Receipt Source Received date
CPSD 220800 030893 CPSD 108000 111093 CPSD 350400 063094
CPSD 430800 090194 CPSD 350400 022695
CPSD 444000 063095
otal shipments 1904400
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NEWCPT V22
Date 051295Mexico
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
Iountry repared by Nora Quesada FPLM II Project Prepared on 121194
odified by Nora Quesada FPLM II Project Modified on 050995
ontraceptive Procurement Table roposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 316800 022996 CPSD 744000 1997
CPSD 806400 1998
rotal to order for 1995 and 1996 316800
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
9untry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) Time 0926
Iroduct Lo-Femenal Blue Lady Prepared on 121194
Orepared by Nora Quesada FPLM II Project Modified on 050995
lodified by Nora Quesada FPLM II Project
1995 Contraceptive Procurement Table New Supply Summary
1995
Supplier QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996
Supplier QuantityName
3168000USAID
Total (1996) 3168000 3168000Quantity Needed (1996)
Supply Shortfall (1996) 00
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ountry Mexico Date 051295
ecipient Fund Mex Para Plan Familiar (MEXFAM) roduct Lo-Femenal Blue Lady Time 0926
repared by Nora Quesada FPLM II Project Modified onon 121194Prepared 050995 Nora Quesada FPLM II Projectodified by
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 7440000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
7440000 7438000
-2000
1998 Supplier Name Quantity
USAID 8064000
Total (1998) 8064000 Quantity Needed (1998) 8053000 Supply Shortfall (1998) -11000
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Time 0927Product 52mm Non Colored Panther
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table All Number in 1000s
1993 1994 1995 1996 1997
1 Beg of Year Stock 54592 26343 2615 73607 44294
2 Estimated Consumption (a) SalesDistrib (b) LossDisposal
40239 03
24226 3022
26648 29313 32244
(c) TransferAdjust 847
3 Addl Contraceptives (a) Received (b) Scheduled
12840 NA
53520 47640
NA NA NA
4 End of Yr Stock 26343 52615 73607 44294 NA
5 Desired EOY Stock NA NA 19542 21496 NA
6 Net Supply Situation (a) Surplus (b) Qty Needed
NA NA
NA NA
54060 22800 NA NA
7 Supply Shortfall NA NA -29
1996 Minimum stock (months) 31995 Minimum stock (months) 3 Maximum stock (months) 8 Maximum stock (months) 8
Desired stock (months) 8Desired stock (months) 8
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex Para Plan Familiar (MEXFAM) product 52mm Non Colored Panther Time 0927 repared by Nora QuesadaFPLM II Project Prepared on 121194 odified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Footnotes
1 BEGINNING STOCK Year 1993
Total balance on hand at central warehouse (2400568) and periphery (233816) reported to central office as of 010194 1993 BOY stock corresponds to records kept at central office EOY stock 1294 5995116 units according to stocks report as of 050295
a ESTIMATED USE Year 1993
Total consumption reported by MEXFAM 1993 3277993 units plus transferred to Secretaria de Marina (12000 1093) Pista Olimpica (Marina - 12000 0593) Servicios Generales (2000 - 0493) and CORA (720000 Jan-Dec93)
a ESTIMATED USE Year 1994
Total consumption reported Jan-Sep 1788019 units plus transferred to Colectivo Sol (100) y ConvenciAn de Mdicos Chiapas (500) Estimated 1994 2384825 units Reported 2422634 units Balance on hand as of 120994 5295500 units (central
i ESTIMATED USE Year 1995
10 increment has been estimated Apparent decrease in consumption is due to the fact that CORA (an institution for teenagers) has not requested the 1000000 units estimated under an agreement between USAID and CORA This figure is not included in 1995-96
a ESTIMATED USE Year 1996
Same as 1995 Figures will be adjusted once physical inventory data is available as of 063095
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NEWCPT V22
Country Mexico Date 051295 Recipient Fund Mex ara Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927 Prepared by Nora QuesadaFPLM II Project Prepared on 121194 Modified by Nora QuesadaFPLM II Project Modified on 050995
2a ESTIMATED USE Year 1997
10 increment has been estimated Same as 1995 and 1996
2b ESTIMATED LOSS Year 1994
PROFAM transferred 279500 units (currently at central warehouse) of condoms that do not have exp date a logo or brand printed on the packagecausing confusion and rejection among clientsFPLM recommended not to distribute this quantity anymore Other losses 22700 expired
2c TRANSFERS Year 1993
Adjustment made to inventory data (324700) in order to have 2634384 units as of 010194 according to data reported and
analyzed in 0394 Inventory figures will be adjusted once physical
inventory data are available as of 123194
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NEWCPT V22
Date 051295ountry Mexico ecipient Fund Mex Para Plan Familiar (MEXFAM)
Time 092752mm Non Colored Pantherroduct Prepared on 121194
repared by Nora QuesadaFPLM II Project Modified on 030995
odified by Nora QuesadaFPLM II Project
1995 Contraceptive Procurement Table Received from All SuppliersShipments Shipped or
Quantity Receipt
Source Received date
CPSD 1284000 111093
CPSD 600000 063094
CPSD 1740000 102894
CPSD 2676000 110994
CPSD 336000 110994
CPSD 3510000 040395
CPSD 1254000 063095
otal shipments 11400000
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QuesadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table Proposed Shipments from All Suppliers
Quantity Receipt Source Received Date
CPSD 1134000 1997 CPSD 3696000 1998
Total to order for 1995 and 1996 0
This shipment represents the aggregate amount that the supplier will
provide of this product during the year and is not meant to
indicate a specific shipment quantity or receive date
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NEWCPT V22
Date 051295ountry Mexico e ipient Fund Mex Para Plan Familiar (MEXFAM)
Time 0927roduct 52mm Non Colored Panther repared by Nora QuesadaFPLM II Project Prepared on 121194
050995odified by Nora QuesadaFPLM II Project Modified on
1995 Contraceptive Procurement Table New Supply Summary
1995 Supplier
QuantityName
Total (1995) 00
Quantity Needed (1995) 00
Supply Shortfall (1995) 00
1996 Supplier
QuantityName
Total (1996) 00
Quantity Needed (1996) 00
Supply Shortfall (1996) 00
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NEWCPT V22
Country Mexico Date 051295
Recipient Fund Mex Para Plan Familiar (MEXFAM) Product 52mm Non Colored Panther Time 0927
Prepared by Nora QuesadaFPLM II Project Prepared on 121194
Modified by Nora QueiadaFPLM II Project Modified on 050995
1995 Contraceptive Procurement Table New Supply Summary
1997 Supplier Name Quantity
USAID 11340000
Total (1997) Quantity Needed (1997)
Supply Shortfall (1997)
11340000 11311000
-29000
1998 Supplier
QuantityName
USAID 36960000
Total (1998) 36960000 Quantity Needed (1998) 36907000
Supply Shortfall (1998) -53000
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