microsoft office 2007- illustrated getting started with excel 2007

Microsoft Office 2007- IllustratedMicrosoft Office 2007- Illustrated

Getting Started with Excel Getting Started with Excel 20072007

Microsoft Office 2007-Illustrated

• Understand spreadsheet softwareUnderstand spreadsheet software

• Tour the Excel 2007 windowTour the Excel 2007 window

• Understand formulasUnderstand formulas

• Enter labels and values and use Enter labels and values and use AutoSumAutoSum

ObjectivesObjectives


Objectives Objectives

• Edit cell entriesEdit cell entries

• Enter and edit a simple formulaEnter and edit a simple formula

• Switch worksheet viewsSwitch worksheet views

• Choose print optionsChoose print options


Understanding Spreadsheet Understanding Spreadsheet SoftwareSoftware

• Microsoft Excel is an electronic Microsoft Excel is an electronic spreadsheet programspreadsheet program• An An electronic spreadsheetelectronic spreadsheet program program

allows you to perform numeric allows you to perform numeric calculationscalculations

• The spreadsheet is called a The spreadsheet is called a worksheetworksheet• Individual worksheets are stored in a Individual worksheets are stored in a

workbookworkbook which is the Excel file which is the Excel file


Understanding Spreadsheet Understanding Spreadsheet Software Software

• Advantages of using ExcelAdvantages of using Excel• Enter data quickly and accuratelyEnter data quickly and accurately• Recalculate data easilyRecalculate data easily• Perform what-if analysisPerform what-if analysis• Change the appearance of informationChange the appearance of information• Create chartsCreate charts• Share informationShare information• Build on previous workBuild on previous work


Understanding Spreadsheet Understanding Spreadsheet Software Software

Sample worksheet with chartSample worksheet with chart


Touring the Excel 2007Touring the Excel 2007WindowWindow• The The Name boxName box displays the active displays the active

cell addresscell address

• The The formula barformula bar allows you to enter allows you to enter or edit data in the worksheetor edit data in the worksheet

• The intersection of a row and a The intersection of a row and a column is called a column is called a cellcell


Touring the Excel 2007Touring the Excel 2007Window Window • Each cell has its own unique location Each cell has its own unique location

called a called a cell addresscell address• A cell address is identified by its A cell address is identified by its

coordinates (A1)coordinates (A1)

• The cell in which you are working is The cell in which you are working is called the called the active cellactive cell

• Sheet tabsSheet tabs let you switch from sheet let you switch from sheet to sheet in a workbookto sheet in a workbook


Touring the Excel 2007Touring the Excel 2007Window Window • The The status barstatus bar provides a brief provides a brief

description of the active command or description of the active command or task in progresstask in progress

• The The mode indicatormode indicator provides provides additional information about certain additional information about certain taskstasks

• A selection of two or more cells such A selection of two or more cells such as B5:B14 is called a as B5:B14 is called a rangerange


Touring the Excel 2007Touring the Excel 2007Window Window

Name box and current cell

address

Formula bar

Sheet tabs

Cell pointer

Status bar

Open workbookOpen workbook


Understanding FormulasUnderstanding Formulas

• FormulasFormulas are equations in a are equations in a worksheetworksheet

• Excel formulas allow users at every Excel formulas allow users at every level of mathematical eVistaertise to level of mathematical eVistaertise to make calculations with accuracymake calculations with accuracy



• When creating calculations in Excel, When creating calculations in Excel, it is important to:it is important to:• Know where the formulas should beKnow where the formulas should be• Know exactly what cells and arithmetic Know exactly what cells and arithmetic

operations are neededoperations are needed• Create formulas with careCreate formulas with care• Use cell references rather than valuesUse cell references rather than values• Determine what calculations will be Determine what calculations will be

neededneeded



Formula appears in formula bar

Result of formula

Viewing a FormulaViewing a Formula


Understanding Formulas Understanding Formulas

Excel arithmetic operatorsExcel arithmetic operators


Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum• LabelsLabels contain text and numerical contain text and numerical

information not used in calculationsinformation not used in calculations• Labels help you identify data in Labels help you identify data in

worksheet rows and columnsworksheet rows and columns• You should enter all the labels first You should enter all the labels first

before entering other contentbefore entering other content

• ValuesValues are numbers, formulas, and are numbers, formulas, and functions that can be used in functions that can be used in calculationscalculations


Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum

• A A functionfunction is a built-in formula is a built-in formula• A function includes A function includes argumentsarguments, the , the

information necessary for the information necessary for the calculationcalculation

• Clicking the AutoSum button sums Clicking the AutoSum button sums the adjacent range above or to the the adjacent range above or to the left, though you can adjust the rangeleft, though you can adjust the range

• The Fill button fills cells based on the The Fill button fills cells based on the first number sequence in the rangefirst number sequence in the range


Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum

Cells included in formula

Formula

AutoSum button

Creating a formula using the AutoSum buttonCreating a formula using the AutoSum button

Fill button


Editing Cell EntriesEditing Cell Entries

• You can change, or You can change, or editedit, the contents , the contents of an active cell at any timeof an active cell at any time

• To edit the contents of the active cell:To edit the contents of the active cell:• Double-click the cell, orDouble-click the cell, or• Click in the formula bar, orClick in the formula bar, or• Just start typingJust start typing

• Excel switches to Edit mode when Excel switches to Edit mode when you are making cell entriesyou are making cell entries



Active cell

Insertion point

Mode indicator

Worksheet in Edit modeWorksheet in Edit mode



Common pointers in ExcelCommon pointers in Excel


Entering and Editing a Simple Entering and Editing a Simple FormulaFormula• Formulas start with the equal sign Formulas start with the equal sign

(=), also called the (=), also called the formula prefixformula prefix

• Calculation operatorsCalculation operators in formulas in formulas indicate what type of calculation you indicate what type of calculation you want to performwant to perform

• Arithmetic operatorsArithmetic operators perform perform mathematical calculations such as mathematical calculations such as adding and subtractingadding and subtracting


Entering and Editing a Simple Entering and Editing a Simple FormulaFormula• Comparison operatorsComparison operators compare compare

values for the purpose of true/false values for the purpose of true/false resultsresults

• Text concatenation operatorsText concatenation operators join join strings of text in different cellsstrings of text in different cells

• Reference operatorsReference operators enable you to enable you to use ranges in calculationsuse ranges in calculations


Switching Worksheet ViewsSwitching Worksheet Views

• You can change your view of the You can change your view of the worksheet window by using either:worksheet window by using either:• View tab on the RibbonView tab on the Ribbon• View buttons on the status barView buttons on the status bar

• Normal viewNormal view shows the worksheet shows the worksheet without including headers and footers without including headers and footers or tools like rulers and a page or tools like rulers and a page number indicatornumber indicator


Switching Worksheet Views Switching Worksheet Views

• Page Layout ViewPage Layout View provides a more provides a more accurate view of how a worksheet accurate view of how a worksheet will look when printedwill look when printed• It shows page margins, headers and It shows page margins, headers and

footers, rulers, etc.footers, rulers, etc.

• Page Break PreviewPage Break Preview displays a displays a reduced view of each page of the reduced view of each page of the worksheet, along with page break worksheet, along with page break indicatorsindicators



Page Layout ViewPage Layout View

Workbook Views group

Header text box

Vertical ruler

Horizontal ruler



Page Break PreviewPage Break Preview

Blue outline indicates print area

Bottom page break

indicator


Choosing Print OptionsChoosing Print Options

• You can see how a worksheet would You can see how a worksheet would look when printed using:look when printed using:• Page Layout tabPage Layout tab

• The dotted line indicates the The dotted line indicates the print areaprint area, the , the area to be printedarea to be printed

• Print PreviewPrint Preview• You can print from this view by clicking the You can print from this view by clicking the

Print button on the RibbonPrint button on the Ribbon


Choosing Print Options Choosing Print Options

• Page Layout tabPage Layout tab• Page Setup groupPage Setup group

• Print orientation: Print orientation: landscapelandscape or or portraitportrait

• Scale to Fit groupScale to Fit group• Sheet Options groupSheet Options group

• Print dialog box lets you choose the Print dialog box lets you choose the number of copies, the printer, etc.number of copies, the printer, etc.



Worksheet with Portrait orientationWorksheet with Portrait orientation

Page Layout tab

Dotted line surrounds print area



Worksheet in Print PreviewWorksheet in Print Preview

Print button

Zoom button

Close Print Preview button


SummarySummary

• Understand spreadsheet softwareUnderstand spreadsheet software

• Tour the Excel 2007 windowTour the Excel 2007 window

• Understand formulasUnderstand formulas

• Enter labels and values and use Enter labels and values and use AutoSumAutoSum


Summary Summary

• Edit cell entriesEdit cell entries

• Enter and edit a simple formulaEnter and edit a simple formula

• Switch worksheet viewsSwitch worksheet views

• Choose print optionsChoose print options

microsoft office 2007- illustrated getting started with excel 2007

Documents