migrations startegy: lotus notes to office 365 & azure

© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential

Lotus Notes to Office 365 & Azure – Migration Strategy

@WinWire

Wired2Win Webinar Series

© 2010 WinWire Technologies

Session Speaker

Lotus Notes to Office 365 & Azure – Migration Strategy

Aqeel HaiderVP – Technical SolutionsWinWire Technologies


Agenda

Extend capabilities of Office 365 with Azure2Introduction to Azure & Office 3651

Solution approach for Lotus Notes Assessment 3Assessment process and delivery4


Introduction

• Public Cloud Offering from Microsoft

• Virtual Machines• Web Sites• Cloud Services• Mobile Services• Active Directory

• Microsoft Office offering on cloud

• Outlook, Calendar, People• Newsfeed and Yammer• Sites or OneDrive• Mobile Devices Support• Lync online• Microsoft’s Direction


Performance – Azure and Office 365

3,000

Trials Per Week

1,000

New Customers Per Day

10 Trillion

Object currently stored on Azure

$15 BillionSpent on Cloud

Infrastructure by Microsoft – Data

centers

400 Billion

Authentications on Azure Active Directory

50%

Fortune 500 companies are using Azure

The latest version of Office is the fastest selling ever – averaging one copy sold every second since its launch


Extend Capabilities of Office 365

Develop Apps

Think of building Apps to overcome

limitationsApp Development Environment Setup

Choose deployment

platform

Deploy and Consumer Apps


App Hosting Options

• Provider Hosted – Dedicated Server or Hosting Service

• Auto Hosted – Windows & SQL Azure

Cloud

• SharePoint Hosted

On Premises


Our Solution


Our Philosophy on Notes Migrations

The pull of new systems reduces costs(Consolidate multiple Line of Business applications, align with existing app-dev plans, consolidate platforms to reduce enterprise licensing)

2

Quickly impact cost drivers to fund future activities(Reduce servers, align access & users to applications, reduce duplication)1

Move essentials only(Archive, retire, consolidate, re-platform, and swap)3Leverage tools to automate migration & get the most out of the future Application Platform (Office 365, Azure, etc.) (Leverage market tools to speed migration & use most “Out-of-the-box” functionality from SharePoint)

4Longer migration schedules are effective, cost efficient, and easier on the business(Drive efficiencies, optimized teams & refine processes, move at speed of change within the biz.)

5


Pre-Migration Analysis

Archive

Filter

FunctionalityWhich existing functionality is really needed?

When is archiving just the content is good enough?

Filter out what is unused or of low business value

Identify

Determine

ApplicationsClassify applications as standard/simple vs. custom/complex

Identify which applications share similar designs

Determine target locations and application types/platforms (templates)

Objective:•Reduce Migration where Possible•Minimize New Development


Setup a Program Governance Committee

Reducing total cost of

migrations

Recommending the long term solution and architecture

Enhancing information security and

reliability while reducing

operational risk

Align new application

designs with the company

architecture governance plan

Responsibilities of the Governance teamGovernance team divides databases to following groups based on Analysis of databases

Retire

Archive Replace Re-Platform Consolidate


Analysis and Migration Process

Application Inventory

•Obtain accurate inventory of the Lotus Notes databases and applications.

•Leverage Industry tools to output to understand the complexity of the applications.

Additional Analysis

•Determine the impact of application migration by interacting with business users.

•Identify additional data points like number of lists, forms, and workflows needed for migration.

Migration Approach

•Determine the best migration approach and target platform based on info gathered during initial analysis. (e.g., Archive, Retire, Replace, Re-platform, Consolidate).

Present Estimate and Delivery Plan

•Develop and present delivery plan and recommendation to Application Owner(BSD) for final decision.

Factors to determine complexity

Complexity Lists Lookups Out of Box Workflows Forms Content

TypesColumn

OrderingWeb Part

Configurations

Simple 0-3 1 0 1 - OOTB 1 Yes 0

Medium 4-20 2-10 1-4 1-5 HTML 5 2-5 Yes 1-2

Complex 21-40 11-15 5-8 6-8 HTML 5 or ASPX 6-10 Yes 1-2


Lifecycle of Migration Analysis

Retire

Arch

ive

Repl

ace

Re-P

latfo

rm

Cons

olid

ate

Analyst + Architect

Governance

Provide Cost, Duration and Recommendations

SharePoint Presentation Look & Feel

BSDModifications & Updates

Reviews Recommendations

Approves Migration- Off shore

Analyze


Lifecycle of Production Deployment

On Site QA

BSD

From Off-Shore

Issues? Back to Off-Shore

UAT

Migrate Data

To Production

Snapshot of migration using migration tool

Before

After


Sample - Analysis Output

Detailed Analysis report

The output from analysis phase is a detailed assessment report which contains:

Benefits

Migration Paths (target platform and architecture)

Complexity

Migration estimate

Refined migration criteria


Migration Process – Diagram

2013

online 2013

Satisfy O365 & Azure

requirements


Full lifecycle of Migration Of Lotus Notes To SharePoint 2013

with Off-Shore


Summary

Only EssentialsMany Approaches Brains over Brawn

Each migration project is a unique animal. There are many approach, methods, tools, techniques and strategies. Apply them freely to achieve the best results.

Many people look for a silver bullet to answer all the problems. We’ve found spending time thinking and planning will produce the best results. Only after the plan is well developed do you marshal corporate strength and the strength of partners.

Get down to the bare essentials. We believe that if there is doubt, archive over migrate. Consolidate over duplicate. The smaller the profile of change, the lower the cost and the great the likelihood of success.


Who We Are

IT solutions company making information actionable for the enterprises in the

mobile-cloud world

Collaborative and Analytics solutions leveraging pre-built

solution accelerators

Cloud,Collaboration &

Analytics Technologies

Mobility,

© 2010 WinWire TechnologiesWinWire Technologies, Inc. ConfidentialWinWire Technologies, Inc. Confidential

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migrations startegy: lotus notes to office 365 & azure

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