military canteen
TRANSCRIPT
JAIPUR NATIONAL UNIVERSITY
MCA-II Year(IV Semester)
MIS REPORT
MILITARY CANTEEN AUTOMATION SYSTEM
Submitted by: Submitted to:
INDEX
S.NO. TOPIC PAGE NO.
1. COVERING LETTER 1
6. PREFACE 6
7. INTRODUCTION 7
8. APPLICATION AREA / FEATURES OF MILITARY
CANTEEN AUTOMATION SYSTEM
8
9. SYSTEM / SUB-SYSTEM INCLUDED / END USER 9.
10. INPUTS TO THE PROJECT 10
11. OUTPUTS OF THE PROJECT 11
12. METHODOLOGY 12 TO 16
13. REQUIREMENT SPECIFICATION 17 TO 20
14. SYSTEM ANALYSIS 21 TO 30
15. DATA DICTIONARY 31 TO 32
16. FORM LAYOUT 33 TO 42
17. REPORT LAYOUT 43 TO 49
18. SECURITY AUDIT & CONTROL / ACCEPTENCE
TEST GENERATION
50
19. VALIDATIONS 51
20. SYSTEM REQUIREMENT 52
21. SYSTEM CODE 53 TO 75
22. CONCLUSION 76
PREFACE
A Military Canteen Store Department is an important organization for the Defence
Services to provide quality goods with definite price advantage to Defence
Personnel & their families. It is headed by an officer of the rank of Major General
with its head office at Mumbai. It has a number of regional offices & depots all
over India.
It has to deal with various kinds of data and information related to its customers &
suppliers . Management & maintenance of data & information is not a easy task. It
requires a lot of time, efforts, accuracy & managing large files & registers. A large
amount of paper work is time consuming and error prone.
The aim of this automated computer based “Military Canteen Automation System”
is to provide complete & versatile solution to help the management to work
efficiently and fulfils its requirements. It makes the task simple, quick & error
free.
Project Objective
In today's context every organization wants to save its time & money.
As far as the competition of current time is considered, it becomes very necessary
to serve the best to your consumers or customers with whom you are interacted.
This desire and need of the best service leads to something different aspect of the
system.
The following system is made up for the military canteen store, mainly to maintain
their entries regarding their customers, items, sales, orders etc. This helps a
canteen department in coping with the situations generated due to inadequacy of
time and quality results. It was always in my mind while making this automated
military canteen system that a military canteen is a place where many people come
to interact; so there must be a fast approach and access towards records & data.
The important functions of military canteen are:
Concluding contract with suppliers.
Stocking of canteen department with adequate stocks
Ensure sale of stock to units as per their demands
Introduction of items & new items from inventory
Fixing of whole sale & retail rates
FEATURES OF MILITARY CANTEEN AUTOMATION SYSTEM
Generates indent-cum-invoice for purchase of stock from canteen store department Depot.
Updation of stock in database on receipt of goods from Depot
Sale of Stock i.e. billing of customers & updation of database
Insert records in database on introduction of new items.
Insert records in customer database
Delete records from database on deletion of items from Inventory.
Delete records from customer database if desired
Modify database on Cost revision etc.
Daily Sales Transaction Reports
Fixing of whole sale & retail rate of per unit
Sales summary Reports
View particulars of an item
System/Sub-system Included
Inventory Management System
Transaction Management System
Customer Information System
Stock Information System
Report Generation System
APPLICATION AREA
The Military Canteen Automation System works as a mediator between items,
customers and management. Operator of the system can maintain a detailed record
of customers, items, and purchases & sales in the military canteen on the basis of
wholesale & retail rates per unit. The system also produces bills and
daily/monthly/date wise sales reports.
End User
The system is very easy to operate and can be used by the military Canteen
Management. It can be operated by anybody who has a computer. He can easily
learn to use the system and utilize all benefits provided by system. It is useful for
those who want their transactions and data computerized for getting good & quick
access
INPUTS TO THE PROJECT
The initial inputs to the system would be taken from the records that are being maintained by the military canteen department.
As the system becomes operational & automated it would take the details of all the transactions made through the system as inputs.
The Project would take the following input from the Users, Databases and OS:
All the details of the existing inventory will have to be entered into the system to automate inventory management.
All the details of the existing customers will have to be entered into the system to automate customer management
Enrolment Request
Details of management decisions in terms of fixing wholesale & retail rates of various items.
Details of transactions
Changes & Updating in Customer details
Changes & Updating in Item details
Customer’s Item Request & Item Information
OUTPUTS OF THE PROJECT
The system displays various types of information & allows updating the information with the help of various forms.
The system allows searching of customers & inventory records on the basis of given details.
The system generates periodic Bill Details & tells about the current status of various items.
Project provide the following Reports:
Daily Sales Summary
Monthly Sales Summary
Date wise Sales Summary
Customer Bill
Purchases or orders details
REQUIREMENTSPECIFICATION
CURRENT SYSTEM AND ITS DEFICIENCIESProblems poses by manual System are:-
SPACE CONSTRAINTS: It may not be possible to record all the desired information at the same place. e.g. Large no of register maintenance needed.
As the information grows large no of registers having data also increases.
MEMORY LAPSE: To easily access the record from within many registers some alternate method is also needed, which keep track on each register containing information.
MAINTAINING COPIES: It is not easy to maintain the multiple copies of the database, because all are maintained manually.
INDEXING: It is not possible to index the information stored in the manual helpline database.
SEARCHING : Finding any record from manual helpline database is not so easy and is time consuming. As the no of records increases the average time required for the search also increases.
REPORT GENERATION: People need reports, like list of products, list of caller's who inquired about a certain products, list of sub-categories etc it will take much efforts as well as time to perform the job manually.
The solution to the above problem lies in computerized system, which is faster, more accurate and reliable, With such a system it will become very easy to store large amount of records, perform searching and sorting in an efficient manner and the user will not have to bother about activities that can be automated.
PERFORMACNE OF PROPOSED SYSTEM
The proposed system is intended to be user friendly, automate and fast, easy to maintain and use, and would require minimum knowledge of working with computers. The System employs efficient search technique for easy and fast searching. It allows the user to take hard copies of business and no of consumers and customers contacted us within certain period of time. Features of the new system:-
OPERATIONAL CONSTRANTS
The prospective users during survey expressed the need for quick response time, password protection features and facilitates to index in multiple ways. They also wanted an attractive and intuitive user interface to work with. They wanted a system that would provide visual cues so that they wouldn't have to study the details always.
FEASIBILITY ANALYSIS
The proposed system is technically feasible as the software required for developing it and s/w and h/w required for using it would be easily available. The proposed system is operationally feasible because it requires minimal knowledge of working with computers for using it. The user can easily learn how to use the system from the user manual.
COST BENEFIT ANALYSIS
The cost of using the system cannot directly be compared with the benefits of using it, because the cost is tangible and the benefits are largely intangible.
The cost involved in using the system constitutes mainly have the following:-
The cost involved in purchasing a computer system, if it is not already available. An average computer system (PENTIUM IV, 256 MB RAM, 40 GB HD, Printer) would cost around Rs. 25,000/= approx.
The cost involved in purchasing and installing the "Military Canteen Automation System" s/w on a computer system (approx. Rs 10,000/-).
The expenditure involved in the maintenance of h/w and s/w is approx Rs 2000 per annum.
The cost of stationary and other resources, such as electricity is approx. Rs 1000/- per month.
BENEFITS OF USING THIS SYSTEM
The benefits of using this system are as follows:-
It is easier to maintain registrations and enquiry within seconds.
It helps in saving time and money, which is a valuable asset for customer as
well as organization.
The proposed system support easy retrieval, update and removal of student details etc.
By saving time and increasing productivity, We can actually save on man-hours and every added man-hour can generate more profit.
FLOW DIAGRAM OF THE SYSTEMS
START|
NAVIGATIONPASSWORD WINDOW
|YES------- PASSWORD CORRECT------NO
| |MAIN MENU APPEARS RETURN FROM PROGRAM
| |
| | | | | | |Updation Billing Indenting Daily Sales Sales |of dbase** of Customers of stock Transaction Report Summary## |
| (urc_updating) (urc_bill) (urc_indent) (urc_dsr) (urc_ss) |
|_________________________________________________________________ ____|| | |Stock Balance Details of Item Exit(urc_stk_bal) (urc_details)
** Updation of Stk in Dbase(Submenu) |
| | | | |Add Items Delete Items Modify Item Update Return to dbase from dbase parameters stock in hand to main menu(urc_add) (urc_del) (urc_mod) (urc_update)
## Sales Summary (Submenu)
|| | |Daily Sales Summary Monthly Sales Summary Datewise Sales Summary(urc_dss) (urc_mss) (urc_dwss)
CONTEXT DIAGRAM OF THE SYSTEM
Seek Info PlaceOrder
Provide Info Receive Invoice
Bill Provide Reports
Request Items Seek Reports
Military Canteen
Automat- ion
CUSTOMER
CUSTOMER
SUPPLIER
FIGURE 0 (TOP LEVEL DFD)
enrolementbill provide item request
item info request seek item
info
place item seek
order new item reports details invoice & items report
Manager ManagementSupplier
Customer
CLIENT PROCESS
1.0
STOCK UPDATION PROCESS
6.0
REPORT GENERAT-
ION PROCESS
5.0
PURCHASE
PROCESS 4.0
BILLINGPROCESS
3.0
ITEM INFO PROCESS
2.0
LEVELLED DFD (CLIENT PROCESS)
enrolment- request
customerdetails
Customer Database
CUSTOMER
CLIENT PROCES
S1.0
LEVELLED DFD (ITEM INFO PROCESS)
seek item info
provide info of items
Item Details
Items Database (csd.dbf)
ITEM INFO
PROCESS
2.0
Customer
LEVELLED DFD (BILLING PROCESS)
request items
Bill
details
details details details
Item_no
customer_id
transaction sales
Customer Database ♠Items Database Transaction Database Sales_sum Database
LEVELLED DFD (PURCHASE PROCESS)
♠ csd.dbf
Customer
BILLINGPROCESS
3.0
invoice &items
send order
acquired item details
required item details
Items Database (csd.dbf)
Supplier
PURCHASE
PROCESS 4.0
LEVELLED DFD (REPORT GENERATION PROCESS)
seek reports
provide reports
required transaction details sales summary
details
acquired transaction details
Transaction Database Sales_sum Database
Management
REPORT GENERAT-
ION PROCESS
5.0
LEVELLED DFD( STOCK UPDATION PROCESS PROCESS)
item info
item details
Item Database (csd.dbf)
Manager
STOCK UPDATION PROCESS
6.0
SYSTEM REQUIREMENT
Hardware Requirement
Intel Pentium-II Processor or Higher Capacity
128 MB RAM or Higher
20 GB Hard Disk or Higher
Printer
Software Requirement
Microsoft Windows 9X / 2KX / XP / Vista / 7. Microsoft Visual FoxPro 6.0 or above MS Office
CONCLUSION
This overall Conclusion of all this is that Time Saving & Efficiency is a
must in any work today. The Software helps in maintaining the same for an
Institution through its highly sophisticated features and reliability. It's a good start
but some more genuine features will be added in this in near future. Obtaining the
belief of the people is the primary goal for me.
Although it is checked thoroughly and carefully, I welcome all suggestions
and corrections in order to make useful Software.
Thank You!