minutes of the meeting of the avon township board of ...€¦ · minutes of the meeting of the avon...

MinutesoftheMeetingoftheAvonTownshipBoardofSupervisorsJuly1,2020

AvonTownshipHall,16881QueensRoad,Avon(MN)

CalltoOrder:ChairMikeLinncalledthemeetingoftheAvonTownshipSupervisorstoorderat7:00P.M.intheMainChamberoftheAvonTownshipHall.Pledge:ThePledgeofAllegiancewasrecited.RollCall:Present–MikeLinn,KellyMartini,KenMergen,RichSanoski,andStephenSaupe.Alsopresent–PaulButtweiler,LeRoyGondringer(PlanningCommission),MarionGondringer(DeputyClerk)andJoeKoopmeiners.ApprovalofAgenda:TheagendawasamendedtoincludeShorewoodDriveconcerns,approvingelectionjudges,andtheCARESAct.Mergenmovedtoapprovetheagendaasamended.Sanoskisecond.Allinfavor.Motioncarried.Minutes:LinnmovedtoapprovetheminutesoftheJune3,2020meeting.Sanoskisecond.Allinfavor.Motioncarried.PlanningCommission(PC)Report–presentedbyLeRoyGondringer.1. BauerDriveway–GeorgeBauerappliedtomovehisdrivewayabout40feettothewest.Koopmeiners

inspectedandnoculvertorapronsarerequired.ThePCsupportstherequest.LinnmovedtoapproveadrivewaypermitforGeorgeBauer.Mergensecond.Allinfavor.Motioncarried.

2. WardVariance–EdwardWardappliedforavariancetoinstallatrailer14feetclosertotheroadthan

iscurrentlypermitted(Section9.9,Ordinance#4).ThePCrecommendssettingapublichearing.MergenmovedtosetapublichearingonJuly29that7:15PMtoconsideravariancerequestbyEdwardWardtoinstallatraileronhisproperty14feetclosertoUpperSpunkLakeRoadthaniscurrentlypermittedbySection9.9,AvonTownshipOrdinance#4.Sanoskisecond.Allinfavor.Motioncarried.

3. BeckmannVariance–Kayla&AlexanderBeckmannappliedforavariancetoconstructashed53feet

closertotheroadthaniscurrentlypermitted(Section9.3;Ordinance#4).ThePCrecommendssettingapublichearing.LinnmovedtosetapublichearingonJuly29that7:20PMtoconsideravariancerequestbyKayla&AlexanderBeckmanntoconstructashed53feetclosertoNutcrackerLanethaniscurrentlypermittedbySection9.3,AvonTownshipOrdinance#4.Mergensecond.Allinfavor.Motioncarried.TheBeckmann’swillstakeouttheproposedlocationoftheshedforTownshippersonneltoinspect.

4. RamlerVariance–ChristopherRamlerappliedtoconstructa30x40shed8feetclosertotheroadthan

iscurrentlypermitted(Section9.3,Ordinance#4).ThePCrecommendssettingapublichearing.SanoskimovedtosetapublichearingonJuly29that7:25PMtoconsideravariancerequestbyChristopherRamlertoconstructa30x40shed8feetclosertoPelicanLakeRoadthaniscurrentlypermittedbySection9.3,AvonTownshipOrdinance#4.Mergensecond.Allinfavor.Motion.Mr.RamlerwillstakeouttheproposedlocationoftheshedforTownshippersonneltoinspect.

5. UtilityWorkinRoadROW–ThePCdiscussedthepossibilityofdevelopingapermittingprocessforany

utilityworkthatoccursintheTownshiproadright-of-way(ROW).ThePCdoesn’tsupportdevelopingaformalordinanceatthistime.TheSupervisorsagreedbutwanttoknowaboutandprovidefeedback

SupervisorsMeetingJuly2020–Minutes Page2of5

priortoanyworkintheTownshiproadROW.LinnmovedtosetapolicyinwhichcompaniesthatplantoworkintheROWwillattendameetingtopresenttheirplans(includingasetofdrawingsandreclamationplan)andhowtheyintendtoadheretotheStatestatutesandrules.Sanoskisecond.Allinfavor.Motioncarried.ThepolicywillbeputontheTownwebsite.

6. RoadMaintenancePlan–thePCdiscusseddevelopingaroadmaintenanceplan.Itwilllikelybebased

onaroadevaluationdonebyKoopmeinersin2018.TheSupervisorsrequestedKoopmeinerstoupdatetheevaluation.Oncecomplete,thePCwillranktheroadsanddevelopa5-yearmaintenanceplan.Mr.KevinKruger(320.534.5963),WSBEngineering,hasnotifiedtheTownshipthatoneoftheirservicesistocreateroadmaintenanceplans.TheyhavedonethemforWakefieldandOrrockTownships.TheSupervisorsdecidedtodevelopourownatthistime.Mr.KrugeralsostatedthatWSBshouldbeincludedinthecontactlistwhenlookingforengineersforTownroadwork.

7. RoadInspection–TheSupervisorssetRoadInspectionforMonday,August3rdat3:30PM.Meetat

theTownHall.8. CemeteryUpdate–Gondringerreportedthattheparishisplanningtohavethecemeterysurveyed.

TheTownwilltakenoactionatthistime.MergenmovedtoapprovethePCreport.Linnsecond.Allinfavor.Motioncarried.Treasurer’sReport:MartinireadtheTreasurer’sReportandpresentedtheCashControlStatementfortheperiod06/01/2020to06/30/2020(below).Thereweresomebigcheckslastmonth.WereceivedourPNPreimbursement.LinnmovedtoapprovetheCashControlStatementandTreasurer’sreport.Sanoskisecond.Allinfavor.Motioncarried.

Claims&Payroll:MartinipresentedtheJunePERAclaims(3819&3820),whichtotaled$525.54.TheJunepayrollwas$2,818.70.TheJulyclaims(3821–3833)totaled$25,596.65.TheJulypayrollwas$2,064.58.WereceivedtheinvoicefromRinke-Noonanforworkrelatedtotheroadvacation.TheTownwillpaytheinvoiceandthensendaninvoicetotheThelen’sasperagreement.SanoskimovedtoapprovetheClaimsandPayroll.Mergensecond.Allinfavor.Motioncarried.TownHallMaintenanceReport–presentedbyKoopmeiners1. Flag–Koopmeinerspurchasedsummerandwinterflags(madewithdifferentmaterials).

2. Landscaping–NaturalmulchwillbepurchasedandspreadonthebedsinfrontoftheHall.


MergenmovedtoapprovetheTownHallreport.Sanoskisecond.Allinfavor.Motioncarried.RoadReport–presentedbyKoopmeiners1. Road/MaintenanceReport–WorkthismonthincludedmaintenanceontheditchmowerandBlue

Truck,trimmingtreesonNobleOakCircleandPelicanLakeRoad,weedinspections,sprayingforweeds,andcuttingroadditches.

2. Salt/Sand–wasdeliveredandisintheshed.WewillnotparticipateintheSalt/SandSymposium

3. TowerRoadProject–thestartdatewaspostponeduntilaftertheFourth.ItwillbeginonJuly6th.Supervisorsnotedthatsomeoftheequipmentisalreadyinplace.

4. PelicanLakeRoad–Residentsweresentaletterrequestingthattheyparkononesideoftheroadonlyandthattheyparkofftheroad.Wereceivedseveralpositivecommentsabouttheletter.Therewererequestsfromresidentsto:removebrushattheintersectionwith360th(somewillberemoved,butsomeisonprivateproperty),installnoparkingsigns(theSupervisorswillconsiderthisinthefutureiftheletterdoesn’twork),install30mphsigns(atleastoneisalreadypresent,noactiontaken),andreplaceamissingstreetnamesign(completed).

5. RileyCourt–Supervisorsapprovedinstallinga“DeadEnd”signtominimizepeopledrivingdowntheroadlookingforTwoRiversLake.

6. SnowSeasonReadiness–atthistime,everythingisinorder.

7. LowerSpunkLane–TheSupervisorsapprovedarequesttospreadmoregravelonthecul-de-sac.Treesplantedintheroadright-of-wayandalogintheroadROWmakeitdifficultfortheplowtoturnaround–aletterwillbesenttotheresidentrequestingthattheyberemoved.KoopmeinerswillprovidetheClerkwiththeproperaddress.

8. CardinalNestCourt–Anewsignwillbeinstalledbecausetheexistingoneismisspelled(shouldbeCardinalinsteadofCardinals).

9. 140thAvenue–OnequotewasreceivedfromKnifeRiverformilling,removingaculvert,andreshaping140thAvenue.MergenmovedtoauthorizeSanoskitoseekadditionalquotesforthe140thAvenueprojectandacceptthelowestequivalentquote.Sanoskisecond.Allinfavor.Motioncarried.

10. 154thAvenue–aresidenthasplacedacowtankwithsoilintheroadROW.Theresidentwillbesentaletterrequestingitberemoved.Wewillchecktoseeifthisisthesecondrequest.KoopmeinerswillprovidetheClerkwiththecorrectaddress.

11. UpperSpunkLakeRoad–aresidentcuttreesoffandpiledthemintheroadROW.Theresidentwillbeaskedtoremovethem.

12. Sinkhole–thereisasinkholeon360th(neartheMaciejeskiproperty).Kooomeinershaspatchedittwice.Sinceitisactuallyonacountyroad,theSupervisorsauthorizedKoopmeinerstocontacttheCountyforarepair.

13. 154thAvenue–aresidentrequestedaflashinglighttoreducetrafficspeed.SincethisisaCountyroad,KoopmeinerswasauthorizedtorelaytheinfototheCounty.


14. NorwayRoadProject–Koopmeinersnotedthattheedgeoftheroadisbreakingupinafewplaces.TheClerkwillalertourinspectorsbeforethefinalpayout.

LinnmovedtoapprovetheRoadReport.Sanoskisecond.Allinfavor.Motioncarried.PublicHearings:nonescheduledBusiness:1. Resolution06-10-20:DenyingRoadVacation–LinnmovedtoapproveResolution06-10-20:Denying

RoadVacation.Mergensecond.Allinfavor.Motioncarried.Note–theresolutionnumberisincorrectintheagenda.

2. SolarFarmLandscapePlan–noactiontaken.

3. Resolution07-01-20:AppointingElectionJudges–MergenmovedtoapproveResolution07-03-20:AppointingElectionJudgesforthe2020PrimaryandGeneralElections.Sanoskisecond.Allinfavor.Motioncarried.

4. ElectionPlanning–PotentialplanstomaintainhealthandsafetyduringvotingatthePrimaryand

Generalelectionswerediscussed.Itwasgenerallyagreedthatwewill:(a)reducethenumberofvotingstations;(b)havemostvoterswaitoutsidetheTownHalltovote–thegreeterwouldmeetthevoterneartheairlock;(c)haveaone-wayflowofvoters(exitingthroughthewestdoor);(d)hireapersontosanitizestationsbetweenvoters;(e)nosecrecycoverswillbeprovided;(f)“IVoted”stickerswilleithernotbeprovidedorindividualizedonesplacedateachvotingstationaftersanitizing;and(g)single-usepenswillbesupplied;voterscouldkeepthepenorleaveittobesanitizedforafutureelection.

5. St.AnnaSportsmen’sClubRaffle–TheSupervisorsapprovedtherevisedplanfortheraffledueto

COVID-19.SupervisorLinnsignedtheapprovaldocument.6. ShorewoodDrive–Aresidentexpressedconcernaboutthepotentialforincreasedspeedsontheroad

afterresurfacing.Thereisacurrently30mphspeedlimitsign.Atthispoint,theSupervisorswillwaittoseeiffurtheractionisrequired.

7. CARESAct–TheSupervisorsdecidedtonotapplyforanyfundingthroughtheCARESact.

Other/OldBusiness:PermittingtoCounty;PeachDriveN–possiblevacation,MaintenanceShedinsulation,Dropbox,LBAEtrainingSignatures/Documents/Treasurer:documentsweresignedasnecessary.RecurringReports:1. Norequestsfor911signswerereceived.2. AConstructionSitePermitwasreceivedforKleinjan(37246CoRd9;accessorystructure).3. NoFeedlotPermitswerereceived.4. SpecialAssessmentSearcheswerecompletedforScanlon(37059PelicanLakeRoad)andJarnot.5. StearnsCountywillholdaPublicHearingconcerningthedraftoftheComprehensivePlan(SHAPE

2040)onJuly28that9:00AM.Formoreinformation,visitthewebsite:https://shapestearns.com/[email protected].


Announcements&BriefReports:1. LBAETrainingisnowavailable.MergenandSanoskiwillrequiretraining.Linn’strainingexpiresJuly1,

2021.2. PensfortheupcomingelectionsweredonatedbyAdamRipple(RInke-NoonanAttorneys-at-Law)and

theCentralMinnesotaCreditUnion(Avon).Thankyounoteswillbesent.3. Carr’sTreeServicesentanadvertisementforservices.4. TheStearnsCountyAssessor’sOfficewillnotconductin-personpropertyinspectionsthisyeardueto

COVID-19.Postcardswillbemailedtopropertyownersinreviewareastocompleteanonlinepropertyverificationform.

AnnouncementofNextRegularSupervisorMeeting:ThenextregularmeetingwillbeheldonWednesday,August5,2020at7:00PM.AnnouncementofOtherTownMeetings:

• RoadInspection–MondayAugust3rd,3:30PM• PlanningCommission–July29th,2020;7PM

Adjournment:Sanoskimovedtoadjournthemeetingat9:12PM.Mergensecond.Allinfavor.Motioncarried.Respectfullysubmitted,StephenG.Saupe,Clerk Clerksignature:________________________________________date:July7,2020SupervisorSignatures:date:________________________________________________________________________________________________________MikeLinn,Chair KenMergen RichSanoski