minutes of the ordinary monthly meeting of lockhart shire ... · minutes of the ordinary monthly...

MINUTES

of the Ordinary Meeting

Held 24 October 2016

Our Values: Leadership • Integrity • Progressiveness • Commitment • Accountability • Adaptability

Lockhart Shire Council Ordinary Meeting – 24 October 2016

Minutes of the Ordinary Monthly Meeting of Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart on Monday, 24 October 2016 at 5.00pm.

PRESENT Cr R. Schirmer (Mayor), Cr G. Verdon (Deputy Mayor), Cr D. Douglas, Cr M. Day, Cr I. Marston, Cr. A. Rockliff, Cr G. Driscoll, Cr P. Sharp, Cr J. Walker. Also in attendance were the General Manager, Director of Engineering and Environmental Services, Director of Corporate and Community Services and Manager Environmental Services. The meeting opened with a prayer.

APOLOGIES Nil.

CONFIRMATION OF MINUTES

275/16 RESOLVED on the motion of Crs Verdon and Rockliff that the Minutes of the Ordinary Monthly Meeting held on Monday, 19 September 2016 as printed and circulated be taken as read and confirmed.

LEAVE OF ABSENCE

Nil.

DECLARATION OF PECUNIARY AND NON-PECUNIARY INTERESTS

Cr D. Douglas – Pecuniary Interest, Staff Reports, Item 5, Use of the Old Railway Station Building, Lockhart for 2016 HSC Exams – due to wife being employed by Board of Studies as a supervisor of the 2016 HSC Exams.

URGENT MATTERS

Nil.

NOTICE OF MOTION Nil.

This is page 2 of the Minutes of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 24 October 2016.

_________________________ CHAIRPERSON


MAYORAL MINUTE

The Mayor, Cr Rodger Schirmer requested a letter be sent to John Holland Rail requesting installation of additional culverts on The Rock Boree Creek rail line over Brookong Creek in Lockhart to assist with flood mitigation in the town.

276/16 RESOLVED on the motion of Crs Schirmer and Rockliff that a letter be sent to John Holland Rail requesting installation of additional culverts on The Rock Boree Creek rail line over Brookong Creek in Lockhart to assist with flood mitigation in the town.

MAYORAL REPORT The Mayor, Cr Schirmer, verbally reported on activities during the past month as follows: Sat, 24 Sept Attended the Lockhart Show.

Thurs, 29 Sept Along with the General Manager Rod Shaw, attended the NSW RFS Local Government Forum in Wagga Wagga.

Fri, 30 Sept Attended the Riverina Bluebell information evening. Tues, 4 Oct Along with the General Manager Rod Shaw, attended a REROC

meeting to discuss IPART Rates Review Paper and JO Boundaries. Fri, 7 Oct Judged major sculpture award at the Spirit of the Land Festival. Sat, 8 Oct Attended Order of Australia Medal (OAM) presentation to Doris

Golder at the Greens Gunyah Museum, Lockhart. Fri, 14 Oct Along with Crs Douglas and Sharp, attended 125th Anniversary Day

at Pleasant Hills. 16-18 Oct Along with Cr Verdon and General Manager Rod Shaw, attended

the LGNSW Annual Conference in Wollongong. Thurs, 20 Oct Along with Crs Douglas and Sharp, GM and Directors, attended the

first Community Strategic Planning Public Consultation in Pleasant Hills.

277/16 RESOLVED on the motion of Crs Driscoll and Day that the Mayoral Report be received.

Committee Reports Nil.


_________________________ CHAIRPERSON


Status Report/Précis of Correspondence Issued

Status Report: Council Resolutions and Tasks to be finalised

Res. No:

Officer to Action Info Action Taken

Ordinary Council Meeting held 19 September 2016 273/16 GM Closed Session – Milne Rd Subdivision, The Rock

a) Council determine range of selling process for lots b) Mayor & GM authorised to negotiate selling price to

not less than lower point of valuations c) Council Seal authorised to be attached to

appropriate sale documents d) John Mooney Real Estate appointed as selling

agents as per submission, subject to review after 12 mths.

Mooney’s been engaged and current arranging the sale of blocks.

272/16 DEES Closed Session – Tender Major Plant a) Award tender for purchase of:

i. New Jetpatcher to AusRoad Systems P/L for $388,272.50 (incl. GST),

ii. New Backhoe to Capital Construction Equipment P/L for $103,015.00 (incl. GST)

iii. New Smooth Drum Roller to GCM Agencies P/L for $69,300.00 (incl. GST), and

b) GM authorised to execute purchase orders.

Purchase orders raised and equipment being delivered as available. Complete.

271/16 DEES Closed Session – Lockhart and The Rock Pool Contractor – 2016/17 Season a) 2016/17 season Lockhart Swimming Pool contract

awarded to Mrs Tammy Lenon b) 2016/17 season The Rock Swimming Pool contract

awarded to Ms Sophie Driscoll c) Further investigations to be made with Wagga

Wagga City Council regarding future resource sharing arrangements.

Contracts prepared. Training of staff occurred. Season to commence 7 November 2016. Staff will continue to work with WWCC in due course. Complete.

270/16 DEES Closed Session – Winning & Crushing of Gravel a) Award tender for winning and crushing of gravel

2016/17 to Milbrae Quarries for $601,575 (incl. GST), and

b) GM and DEES authorised to execute Contract and Purchase Order for the works.

Contracts executed. Works to commence mid October 2016. Complete.

268/16 MES Contaminated Land Management Policy Policy 2.47 Contaminated Lands adopted.

Policy now include in Policy Documents on Council website. Complete.

266/16 DEES Fixing Country Roads and Heavy Vehicle Safety and Productivity Program Grant Funding Information noted and Mayor and GM authorised to sign Funding Agreements under Council Seal as required.

Funding agreements executed. Projects now commencing. Complete.

265/16 DEES Purchase of Additional Road Making Plant a) Sub-committee of Crs Schirmer, Day and Rockliff

to confer with DEES to further investigate purchase of additional water truck and endorsement of additional Water Truck Operator position.

b) Purchase of ShoulderMaster paver up to value of $109,000 with funds from Council’s Asset Replacement Reserves approved.

(a) Subcommittee has met regarding watercart purchase and agreed not to pursue at this stage.

(b) ShoulderMaster has been ordered and expect delivery shortly.

Complete.


_________________________ CHAIRPERSON


264/16 DEES F111 Stabiliser Display, The Rock

a) Council supports installation of F111 Stabiliser Fin b) Site meeting to occur to agree position for

installation c) Council to meet costs of up to a maximum of

$3,000 in-kind support to complete project (incl. installation of soon to be delivered anchor).

Letter written to The Rock RSL.

263/16 DEES NSW Grain Harvest Management Scheme 2016/17 Council to continue to participate in the Grain Harvest Management Scheme for 2016/17 grain harvest, from 1 Nov 2016 to 31 Jan 2017.

Notice of participation provided to RMS. Complete.

262/16/ DEES Kerbside Waste Collection Council to extend current Waste Contract with Transpacific Cleanaway until 30 Sept 2017, to be in line with Wagga Wagga City Council.

Nil action at this stage. Complete.

257/16 GM Council Staff Picnic Day Council to hold its annual Staff Picnic Day on Mon, 17 Oct 2016.

Complete.

256/16 GM Economic Development Strategy Further workshop to be held to consider specific actions to take to enhance economic activity in the shire as per details contained in report – to be conducted in first week Nov (potentially Mon, 7 Nov at 4.00pm).

Workshop to be held on Mon 7 November at 4pm.

255/16 GM Special Rate Variation Application Community Consultations for the Special Rate Variation to be carried out in conjunction with Community Consultations for review of Community Strategic Plan as follows: • Pleasant Hills – Thurs, 20 Oct 2016 @ 6.00pm • Osborne – Fri, 21 Oct 2016 @ 6.00pm • The Rock – Tues, 25 Oct 2016 @ 6.00pm • Lockhart – Wed, 26 Oct 2016 @ 6.00pm • Yerong Creek – Thurs, 27 Oct 2016 @ 6.00pm.

Workshops arranged

254/16 GM/CLRS Draft Report of IPART Review of LG Rating System Councillors to read IPART’s Draft Report of its review of the Local Government Rating System and email responses to the GM by Fri, 30 Sept 2016.

REROC response complete.

253/16 GM Council Improvement Action Plan Council acknowledge and endorse strategic actions embodied in report as key performance requirements for Council and they be included in revised Integrated Planning and Reporting documentation accordingly.

Work in progress.

252/16 GM LGNSW Annual Conference Attendees to the 2016 LGNSW Annual Conference to be Cr Schirmer, Cr Day and the GM.

Complete.

251/16 GM October Council Meeting Date October Council meeting to be moved to Mon, 24 Oct 2016

Complete.

250/16 GM Community Strategic Plan Review Community consultations for review of Community Strategic Plan to be carried out in conjunction with community consultations for proposed Special Rate Variation as follows: • Pleasant Hills – Thurs, 20 Oct 2016 @ 6.00pm • Osborne – Fri, 21 Oct 2016 @ 6.00pm • The Rock – Tues, 25 Oct 2016 @ 6.00pm • Lockhart – Wed, 26 Oct 2016 @ 6.00pm • Yerong Creek – Thurs, 27 Oct 2016 @ 6.00pm.

Workshops arranged.


_________________________ CHAIRPERSON


249/16 GM Induction for Councillors

In-house session to be conducted on morning of Fri, 7 Oct 2016.

Complete.

248/16 GM Appointment of Delegates/Members Delegates appointed to various committees as outlined in report.

Complete.

247/16 GM Standing Orders Current Standing Orders to be retained until October 2016 Council Meeting.

Refer report to October CM. Complete.

245/16 MES Development Application 45/16 – Lockhart Agricultural, Pastoral and Show Society Decision deferred (until Oct Council Meeting) for all stakeholders to meet to agree on a way forward.

Meeting still yet to be held. Nil action at this stage.

241/16 TEDO Minutes of Tourism/Economic Development Steering Committee - Town Visitor Information Boards New town visitor information boards to be designed and installed in The Rock and Lockhart.

In progress.

Ordinary Council Meeting held 15 August 2016 229/16 Mayor Closed Session – Recruitment of New General

Manager a) Mayor to co-ordinate the recruitment process b) Selection panel comprising the Mayor, Deputy

Mayor and Cr Driscoll to shortlist applicants, with interviews to be conducted by the full Council

c) Council to discuss other matters associated with the recruitment at proposed workshop with recruitment consultants on Mon, 22 Aug 2016.

In progress.

220/16 DCCS Financial Statements – 2015-16 Audit a) Draft 2015/16 Financial Statements be referred to

Council’s Auditor, Crowe Horwath Auswild for audit, and

b) Council delegate authority to the GM to authorise the accounts for issue to the OLG on date of receipt of audit report.

Progressing.

198/16 GM Mayoral Minute In recognition of Cr Yates’ services, he and his wife attend the LGNSW Annual Conference Dinner 2016 and be presented with Certificates of Service, and all associated costs be covered by Council

Complete.

Ordinary Council Meeting held 18 July 2016 193/16 GM Closed Session – Proposal to Purchase Lockhart

Building If clear validation certificates received, Council: a) Purchase property known as Billabong Motors,

Lockhart and authorise fixing of Council Seal to relevant transfer documents

b) Acknowledge fund raising efforts of Lockhart and District Historical Society and future commitments it has made towards refurbishing the building

c) Retain equity of $30,000 in Lots 8, 9 and 10 in DP4749 for its own future strategic purposes

d) Make one-off donation of $20,000 towards purchase price in recognition of fund raising efforts of the community

e) Loan Lockhart and District Historical Society balance of purchase price interest free, repayable at a minimum of $4,000 per annum.

In progress.


_________________________ CHAIRPERSON


185/16 DEES Sewer Financial Plan and Proposed Extension at

The Rock a) Commence with design and planning of sewer

extension at The Rock in 2016/17 as per Lockhart Sewerage Business: Capital Works Plan and Financial Plan

b) Undertake construction of Stages 1-6 of proposed low pressure sewer extension at The Rock in 2017/18 as per Lockhart Sewerage Business Capital Works Plan and Financial Plan

c) Investigate feasibility of sewering Council subdivision on Milne Rd in advance of rest of works.

Will commence quotes for design works once Project Officer is engaged. Project detailed design to commence Oct Sept.

184/16 DEES Swimming Pool Upgrade – Lockhart and The Rock a) Commence detailed design/planning works for

Lockhart and The Rock pool upgrades with works funded from Council reserves

b) Form Steering Committee involving DEES, Council Project Manager and community members to assist/provide guidance to Council, especially during design phase of project

c) Commence upgrade of pools in 2016/17 and 2017/18 yrs, subject to confirmation of funding streams, being combination of grant funding, loan and Council reserves.

Will commence quotes for design works once Project Officer is engaged. Project detailed design to commence Oct Sept.

183/16 DEES Country Passenger Transport Infrastructure Grant Scheme (CPTIGS) 2016/17 a) Endorse proposed plan to upgrade bus shelter in

Matthew St, Lockhart b) Submit grant application under CPTIGS 2016/17.

Grant applications closed 30 Sept 2016. Complete.

175/16 GM Rural Fire Service – New Financial Allocation Model Council to: a) Although being in favour of strategic value of

proposed changes in funding model, express strong disappointment to Minister for Emergency Services about • Lack of consultation and timing of changes,

with the effect that Council has had no opportunity to budget for them. Changes should not become operative until 2017/18 budget year

• Abolition of total reimbursement immediately, after it being a significant component of funding model over many years. If reimbursement is to be abolished, it needs to be phased in over say 3 years to enable a reasonable transition in Council’s budget

• Additional financial impost on each Council in Riverina District caused by lack of reduction in Riverina District budget as a consequence of loss of former Urana Shire area from the district.

b) Request meeting be called of the 4 remaining Councils in the Riverina District to discuss strategic action which may be warranted.

Meeting held of Riverina District Councils to discuss action. Further meetings planned with RFS in August. Meeting held of 4 Councils & further letters sent to Minister. Deputation arranged with Treasurer. Complete


_________________________ CHAIRPERSON


163/16 GM Notice of Motion – Saggers Family Contribution

Acknowledgement Council to decide in future on appropriate form of recognition for contribution the Saggers Family has made to the community

No action yet.

Ordinary Council Meeting held 20 June 2016 136/16 GM Binding of Council Minute Books

Further information to be sought re. Council’s obligation under the State Records Act.

Work in progress.

Ordinary Council Meeting held 16 May 2016 109/16 DCCS Old Lockhart Railway Station Building

Council to: a) Seek to find a suitable use/tenant for the building b) Begin negotiations with JHR to hand building back,

if suitable use/tenant not found within next 6 months.

Ongoing.

102/16 DCCS Draft Delivery Program 2013-17 & Operational Plan 2015-16 and Budget Council contribute $10,000 and provide up to $10,000 as an interest-free loan repayable over 5 years to the Lockhart Recreation Ground Committee for replacement sprinkler system.

Incorporated into 2016-17 Operational Plan Budget. Payment processed.

92/16 TEDO Minutes of the Tourism/Economic Development Steering Committee – Virtual Touring Route TEDO investigate the potential to develop Drovers Way as a virtual touring route through the region.

In progress

Ordinary Council Meeting held 18 April 2016 62/16 TEDO Lockhart Shire Business Awards

Business Awards for the existing Lockhart Shire to be conducted at an agreed date in November.

In Progress. Held in conjunction with Rotary in Jan / Feb 2017.

Ordinary Council Meeting held 21 March 2016 50/16 DW Public Toilets – Walter Day Park

Council to allocate a further $50,000 from Council Reserves and construct the new toilet block in Walter Day Park, Lockhart in 2015/16 Financial Year.

Specification completed. Currently calling for quotes. Contractor appointed. Works to commence on site mid May 2016. Works have commenced on site. Works now due for completion with footpaths and landscaping mid Sept 2016. Toilets are in service. Complete.

37/16 RS Fit for the Future Update Council to formally invite the Hon. Mike Baird MP, Premier of NSW to open the Greens Gunyah Museum redevelopment, before the end of June 2016, if possible.

Invitation sent.


_________________________ CHAIRPERSON


Ordinary Council Meeting held 20 July 2015

171/15 DW Fixing Country Roads Funding Council to: 1. Participate and submit an EOI for funding for Fixing

Country Roads 2. Submit applications for:

a. Grubben Rd Upgrade/Sealing b. Replacement/Upgrade of Causeways and

Bridge over Brookong Crk, Urana Lockhart Rd at Brookong

c. Seek further funding for either of these two projects in other programmes such as Heavy Vehicle Safety or Bridges Renewal if they meet the respective criteria.

Waiting advice from NSW Government to when applications open. Applications now open, close 11 December 2015. Applications being submitted as per Council Resolution 171/15. Due to find out if make second stage of submissions early Feb 2016. Council successful in stage 1 with applications, being shortlisted to go to stage 2 submissions which closed 2 May 2016. Council advised successful with Fixing Country Roads portion of project. Council also successful with HVSPP grant (Federal). Projects now commencing with site establishment and materials ordering Complete.

Ordinary Council Meeting held 16 February 2015 13/15 RS Correspondence Sent to Councillors

a) Correspondence received from the Minister for Industry regarding Potential Diesel and Petrol Shortage (Resolution No. 309/14 – 17 Nov 14 Ordinary Council Meeting) be forwarded to Senator Bill Heffernan expressing Council’s disappointment with the Minister’s reply

b) Further letter be forwarded to GrainCorp requesting further clarification regarding The Rock to Boree Creek Rail Line.

(a) Complete. (b) Work in progress.

Letter sent. No word from Graincorp but $9M upgrade of line in progress – new sleepers and ballast being laid. John Holland requested to apply for grant in Fixing Country Rail Program.

Ordinary Council Meeting held 17 November 2014 328/14 DCCS Request for Financial Assistance – The Rock Men’s

Shed a) Suitable lease conditions be negotiated between

Council and The Rock Men’s Shed.

321/14 RS/CF Section 355 Committee Merger Council endorsed the merger of The Rock Hall Section 355 Committee with The Rock Historical Society to create The Rock Hall and Museum Section 355 Committee.

In progress.

Ordinary Council Meeting held 14 October 2014 294/14 CF Report of Section 355 Committees - Finances

Council to endeavour to meet with all 355 Committees & Pleasant Hills Community Hotel to work with them to understand their costs and future projects

Plan being developed with correspondence to be sent. Workshop material in planning & being developed.


_________________________ CHAIRPERSON


Ordinary Council Meeting held 21 July 2014

172/14 RS The Rock to Boree Creek Rail Line Council to investigate all avenues to have The Rock to Boree Creek Rail Line upgraded to Heavy Weight Rail so grain wagons can be loaded to maximum axle weight.

Letters sent – work in progress. 1st priority in our EOI for State Government $20B Infrastructure Fund.

Ordinary Council Meeting held 17 March 2014 49/14 TEDO Minutes of Tourism/Economic Development Steering

Committee Meeting - Heritage Standards within Lockhart Shire Assessment on the heritage area in Green St to be reviewed by the TEDSC following completion.

In progress.

Ordinary Council Meeting held 19 September 2016 – Councillor Questions & Statements

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Cr Sharp – Forcks Lane – Enquired as to when Forcks Lane would be graded?

DEES advised it is on program for mid-December 2016, however is aware of wash-outs and will attend to as resourcing/weather permits. Complete.

DEES Cr Verdon – Back Lane between Emily & Ford Sts, The Rock – Enquired as to when this lane would be graded?

DEES advised he will inspect and take appropriate action. Back lanes will be tidied when weather and resources are available. Complete.

DEES Cr Verdon – Property Owner on Cnr of Chaplin Ln & Collingullie Rd – property owner has advised Cr Verdon that Council grader has taken gravel from their driveway when grading shoulders recently

DEES advised he is aware of issue and will follow up. Staff investigating.

Ordinary Council Meeting Held 20 June 2016 – Councillor Questions & Statements

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Run? – Enquired if the Council Newsletter is included in the Rand mail run?

DCCS will investigate and advise.

DEES Cr Yates – Yerong Street, The Rock – requested that as this street is not a B-Double route due to insufficient staking distance for trucks at the Olympic Hwy intersection, could Council lobby State Government for turning/slip lanes to be installed to allow B-Doubles to use this route instead of the main street of The Rock?

DEES advised he will make some enquiries, as well as make contact with RMS and advise. DEES is in discussions with GHSC on best way to handle this matter. Ongoing.

Ordinary Council Meeting Held 21 March 2016 – Councillor Questions & Statements

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RS/DW Cr Day – Lockhart Town Entrance Signs Advised oval-shaped town entrance signs to Lockhart are showing signs of fading. Cr Day has investigated refurbishment with a quote of approx. $2,000. Lockhart Progress Association would be prepared to contribute half the total costs.

To be discussed at a later date.


_________________________ CHAIRPERSON


Ordinary Council Meeting Held 16 November 2015 – Councillor Questions & Statements

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DW Cr Morgan – Funding Application for Brookdale Hill Blackspot Enquired if Council has received any news on this funding application?

DEES advised that no news has been received to date. Application has been unsuccessful at Federal level, currently being assessed at State level. Council currently undertaking design works for the intersections. Design work complete. Currently investigating services relocations required.

Ordinary Council Meeting Held 21 September 2015 – Councillor Questions & Statements

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DW Cr Verdon – Street Light in front of Police Station, The Rock Advised that street light is out.

DW to obtain pole number and report to Essential Energy. Complete.

Ordinary Council Meeting Held 17 August 2015 – Councillor Questions & Statements

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DW Cr Verdon – Solar Power Concerned about high cost of electricity at public recreation grounds and pools within Shire and enquired if Council has considered solar power, especially for The Rock Recreation Ground?

DW has spent considerable time/gone to seminars investigating this issue and will be putting a report to Council shortly. DW will also investigate if s355 Committees could come under Council’s power supply contract to obtain a saving. DEES has investigated and grouping all electrical accounts into Council account is possible. Staff currently investigation total number of accounts that could be rolled over.

Ordinary Council Meeting Held 22 June 2015 – Councillor Questions & Statements

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Cr Day Cr Day - Milbrulong Silos Cr Day will talk to Graincorp about Milbrulong silos and possibility of obtaining more land for bunkers – maybe eastern end of Lockhart Industrial Park?

24 October 2016 Council Meeting - Correspondence Sent to Councillors Date to Councillors

From Subject File Ref

26/9/16 (e-mailed)

ALGA News Editor ALGA News 16 September 2016 A75-005

26/9/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #37 – 16 September 2016 S20-007

26/9/16 (e-mailed)

Cr Keith Rhoades, LGNSW President of LGNSW Weekly Update S20-007

26/9/16 (e-mailed)


26/9/16 (e-mailed)


26/9/16 (e-mailed)



_________________________ CHAIRPERSON


4/10/16 (e-mailed)


4/10/16 (e-mailed)


4/10/16 (e-mailed)


10/10/16 (e-mailed)

ALGA News Editor ALGA News 7 October 2016 A75-005

10/10/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #40 – 7 October 2016 S20-007

10/10/16 (e-mailed)


13/10/16 (e-mailed)

Chris Mackey, Heaven in Rags

Main street of Lockhart pavers and Spirit of the Land Congratulations

C63-015

17/10/16 (e-mailed)

ALGA News Editor ALGA News 14 October 2016 A75-005

17/10/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #41 – 14 October 2016 S20-007

17/10/16 (e-mailed)


Recommendation: That the information be noted.

278/16 RESOLVED on the motion of Crs Rockliff and Sharp that the information be noted.


_________________________ CHAIRPERSON


Staff Reports General Manager 1. OATH OR AFFIRMATION OF OFFICE (GM/C70-005)

Executive Summary Local Government Act now requires Councillors to take either an oath or an affirmation of office at or before the first meeting of the council after the councillor is elected. Report The oath or affirmation is required to be taken individually, the form of which is included in the Act. It is also required that details be kept of who has taken the oath of affirmation in our minutes. Since the last Council Meeting, Councillors Driscoll and Walker have either taken their oath or affirmation of office, having been absent at the last Meeting. Integrated Planning and Reporting Reference E6.1.1 – Meet all governance and regulatory requirements in the conduct of Council’s operations. Legislative Policy & Planning Implications Councillors not legally able to attend Council Meetings until oath or affirmation taken. Budget & Financial Aspects Nil. Attachment Nil. Recommendation: That it be recorded that Councillors Driscoll and Walker have completed their oath or affirmation of office for the following term of office.

279/16 RESOLVED on the motion of Crs Marston and Sharp that it be recorded that Councillors Driscoll and Walker have completed their oath or affirmation of office for the following term of office.

2. STANDING ORDERS (GM/D10-005)

Executive Summary Council is required to confirm standing orders for the following 12 months. Report At the last Meeting, Council deferred a decision on a revised set of Standing Orders to this Meeting. The report presented to the last Meeting follows. The Council is required to meet at least ten (10) times each year, each time in a different month (LGA S365) and the General Manager is to send to each councillor at least three (3) days before the meeting, a notice specifying the time, date and place where the meeting is to be held (LGA S367). The Council is also required to fix the order of business, requirements for giving notice, etc. in accordance with the Local Government (Meetings) Regulation. There are a number of items which I’d like Council to consider prior to acceptance of standing orders: • The 3rd Monday of the month seems to work for Councillors and should continue. However,

Councillors may wish to discuss whether there should be a change to the meeting time. As it is, the 5.00pm start often results in meetings finishing after 10pm which, after a long day may result in tiredness driving home. Alternatives could be an earlier start, or more streamlining of Council business to achieve an earlier finish time.


_________________________ CHAIRPERSON


• The long gap between the December meeting (which is often held earlier in the month than

usual) and the February meeting (at least 8 weeks) can cause some logistical problems and usually leads to an extra-large agenda in February. Council could consider evening out the time gaps if the February meeting was brought forward by say 2 weeks and the March meeting be held at the normal time. This would result in about a 6 week spread between those meetings rather than 8 weeks and then 4 weeks.

• Currently staff reports are set out under the Directorate from which they originate. This is not in

the spirit of the Integrated Planning and Reporting Framework, which is to take precedence in amendments to the Local Government Act. Under the amendments, the issues set out in the Community Strategic Plan are those which Council will be dealing with, and I propose that those headings be utilised instead of the Directorate reports. This would mean we would have 5 headings for reports, one each for the strategic levels set out in the Community Strategic Plan. These are: o Connected and Resilient Community o A Dynamic and Prosperous Economy o An Environment that is Respected and Protected o Infrastructure for the Long Term Needs of the Community o Strong Leadership and Services. This would mean that any Directorate reports would be placed under the appropriate heading rather than being grouped together as is currently the case. As time goes by, this arrangement will have more relevance to the way we do business and I recommend the change.

• One way in which our meetings could be streamlined is to revamp the way that the Questions and Statements segment is conducted. This part of the meeting is meant to be a forum for statements to be made about current issues and for questions (the intent is for these to be written and made available in advance) of relevance about some aspect of our strategy or planning issues, or perhaps requesting some investigation of an alternate way of carrying out an activity(ies). In practice, it seems more often than not, the vast majority of questions seem to be about minor operational matters that could be very easily and more expeditiously dealt with outside the formal meeting forum.

The Practice Note from Office of Local Government makes it clear that Council agendas can contain an item ‘Questions on notice’. In this way written questions are provided to the GM in advance and included in the Agenda. The Practice Note equally makes it clear that ‘questions without notice’ are inconsistent with the provisions of meeting regulations that require notice to be given of matters to be discussed at council Meetings (clause 241). Our current Code of Meeting practice contains a clause (3.16) about allowing questions to be put to other Councillors and Council employees, however, the same clause states the requirement for the intended respondee to be given reasonable notice of the question and other matters.

Integrated Planning and Reporting Reference E6.1 – Provision of excellent leadership and governance within Council. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Nil. Attachment Nil.


_________________________ CHAIRPERSON


Recommendation: That Council adopt the following Standing Orders for Council Meetings for the next 12 months: a) Appointment of Ordinary Meetings

THAT subject to the right of Council to vary by resolution in pressing or necessitous circumstances Ordinary meetings of the Council shall be held monthly at the Council Chambers, Green Street, Lockhart on the third Monday of each calendar month, except for January and February. For those months, a meeting will not be held in January, and in February will be on the first Monday. The commencement time of meetings to be fixed.

b) Notice of Meetings THAT notice of each meeting of Council or of a Council Committee shall be delivered or posted to each councillor so as to reach that councillor not less than three (3) days before such meetings provided however, that notices of less than three (3) days may be given of an extraordinary meeting and of a Committee meeting called in an emergency and furthermore a notice of any meeting shall specify the time and place at which the date on which the meeting is to be held and the business proposed to be transacted at the meeting.

c) Notices of Motion THAT notices of motion intended for consideration at any meeting shall be delivered to or posted to the General Manager so as to reach that officer not less than ten (10) days before such meeting.

d) Order of Business

THAT subject to the proviso the order of business so fixed can be altered if a motion to that effect, which can be moved without notice, is carried, the general order of business at a meeting of the Council shall be:

Opening with a Prayer Apologies Confirmation of Minutes Declaration of Pecuniary and Non Pecuniary Interests Mayoral Minute/Report Urgent Matters Notice of Motion Committee Reports Delegates Reports Status Report/Precis of Correspondence Issued Business Paper Items − A Connected and Resilient Community − A Dynamic and Prosperous Economy − An Environment that is Respected and Protected − Infrastructure for the Long Term Needs of the Community − Strong Leadership and Services Questions & Statements Consideration of Business in Closed Session.

And furthermore that, for the purposes of that part of the agenda, except where the chairperson rules otherwise, each member be generally limited to two questions and statements of relevance, preferably submitted in advance.

280/16 RESOLVED on the motion of Crs Verdon and Douglas that Council adopt the following Standing Orders for Council Meetings for the next 12 months: a) Appointment of Ordinary Meetings

THAT subject to the right of Council to vary by resolution in pressing or necessitous circumstances Ordinary meetings of the Council shall be held monthly at the Council Chambers, Green Street, Lockhart on the third Monday of each calendar month, except for January and February. For those months, a meeting will not be held in January, and in February will be on the first Monday. The commencement time of meetings to be 5.00pm.

b) Notice of Meetings


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THAT notice of each meeting of Council or of a Council Committee shall be delivered or posted to each councillor so as to reach that councillor not less than three (3) days before such meetings provided however, that notices of less than three (3) days may be given of an extraordinary meeting and of a Committee meeting called in an emergency and furthermore a notice of any meeting shall specify the time and place at which the date on which the meeting is to be held and the business proposed to be transacted at the meeting.

c) Notices of Motion THAT notices of motion intended for consideration at any meeting shall be delivered to or posted to the General Manager so as to reach that officer not less than seven (7) days before such meeting.

d) Order of Business

THAT subject to the proviso the order of business so fixed can be altered if a motion to that effect, which can be moved without notice, is carried, the general order of business at a meeting of the Council shall be:

Opening with a Prayer Apologies Confirmation of Minutes Declaration of Pecuniary and Non Pecuniary Interests Mayoral Minute/Report Urgent Matters Notice of Motion Committee Reports Delegates Reports Status Report/Precis of Correspondence Issued Business Paper Items − A Connected and Resilient Community − A Dynamic and Prosperous Economy − An Environment that is Respected and Protected − Infrastructure for the Long Term Needs of the Community − Strong Leadership and Services Questions & Statements Consideration of Business in Closed Session.

And furthermore that, for the purposes of that part of the agenda, except where the chairperson rules otherwise, each member be generally limited to two questions and statements of relevance, preferably submitted in advance.

3. PAYMENT OF COUNCILLORS AND MAYORAL FEES, EXPENSES AND FACILITIES (GM/C85-035)

Executive Summary Policy for Councillors decision attached. Report The new amendments to the Local Government Act require Council to adopt a policy for the whole of the Council term about the payment of expenses occurred or to be occurred by in the provision of facilities to the Mayor, Deputy Mayor and other Councillors in relation to discharging functions of civic office. A copy of the current policy is attached. The Policy must be placed on exhibition for a period of at least 28 days seeking comments and must again be considered by Council. Integrated Planning and Reporting Reference E3.1 – Provide opportunities for relationship building and development.


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Legislative Policy & Planning Implications As per this policy. Budget & Financial Aspects As per this policy. Attachment 1. Policy 1.1 – Payment of Councillors and Mayoral Fees, Expenses and Facilities. Recommendation: That the policy ‘Payment of Councillors and Mayoral Fees, Expenses and Facilities’ be placed on exhibition for a period of 28 days seeking public comment; and again be considered by Council at its conclusion.

281/16 RESOLVED on the motion of Crs Day and Walker that the policy ‘Payment of councillors and Mayoral Fees, Expenses and Facilities’ be placed on exhibition for a period of 28 days seeking public comment, and again be considered by Council at its conclusion.

4. REQUEST FOR DONATION – LOCKHART BOWLING CLUB, PURCHASE OF A HEART

DEFIBRILLATOR (GM/D30-005) Executive Summary Request for donation for a heart defibrillator for the Lockhart Bowling Club. Report Lockhart Bowling Club is seeking financial support from Council in the form of a donation to assist with the purchase of a heart defibrillator, which would be a vital piece of equipment to have on hand in case of emergency. One Club member has undergone the necessary training to operate the defibrillator and is qualified to instruct others. The Club estimates the total purchase price of this equipment to be approximately $2,800. Integrated Planning and Reporting Reference E5.1.1 - Continue to ensure quality medical services are available to the community. Legislative Policy & Planning Implications Compliance with Council’s eligibility criteria is as follows: • Be based within the council’s area – Yes • Be not for profit – Yes • Not having received other funding from Council in this financial year – Yes • Agree to acknowledge Council’s contribution in all publicity relating to the equipment which

Council has contributed to – TBC. Budget & Financial Aspects $17,218.00 unspent or uncommitted in S356 budget for this financial year. Attachment 1. Letter from Lockhart Bowling Club, dated 6 October 2016. Recommendation: That Council determine whether to donate funds towards the purchase of a heart defibrillator for the Lockhart Bowling Club.

282/16 RESOLVED on the motion of Crs Verdon and Douglas that Council donate $500.00 towards the purchase of a heart defibrillator for the Lockhart Bowling Club.


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Cr Douglas vacated the Chambers during discussion and voting for the following item. Also, Director Corporate and Community Services declared a non-pecuniary interest for the following item. 5. REQUEST FOR DONATION – USE OF THE OLD RAILWAY STATION BUILDING, LOCKHART

FOR 2016 HSC EXAMS (GM/D30-005) Executive Summary Request to waive hire fee for the use of the old Railway Station building for Lockhart Central School HSC exams 2016. Report A request has been received from Lockhart Central School to waive the hiring fee for use of the old Railway Station building, Lockhart for the 2016 HSC exams from 13 October to 2 November 2016. Council’s Youth Officer conducts events and activities using the Central School’s gym and other facilities at no charge to Council. Lockhart Central School has stated its support of Council/Community events, groups and activities within our Shire, and in the interest of a continued school/community partnership, would greatly appreciate Council’s favourable consideration of this request. Integrated Planning and Reporting Reference E5.2.3.a – Continue to advocate for the long term sustainability of the small schools within the shire. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Donation of Fire Control Centre (Railway Station) hire fee of $720.00. Attachment 2. Email from Lockhart Central School, dated 13 October 2016. Recommendation: For Council’s consideration.

283/16 RESOLVED on the motion of Crs Driscoll and Day that Council waive the hire fee of $720.00 for use of the Fire Control Centre (Railway Station) Lockhart for the 2016 HSC exams.

6. TOURISM/ECONOMIC DEVELOPMENT OFFICER REPORT – OCTOBER 2016 (GM/T26-005)

Executive Summary Tourism and Economic Development Officer report 2016. Report The October 2016 Tourism and Economic Development Steering Committee was not held, however please find below an update from the Tourism/Economic Development Officer on the progress of current projects:

Economic Development Workshop

Members of the Tourism and Economic Development Committee are invited to attend the workshop facilitated by Crowe Horwath regarding specific actions for Council to take to promote economic development and to determine how to resource the actions is proposed for Monday, 7 November commencing at 4.00pm at Lockhart Shire Council Chambers.


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Lockhart Shire Business Excellence Awards

TEDO is continuing to work with Rotary to conduct the Lockhart Shire Business Excellence Awards. Local progress associations, Lockhart Shire Council and Rotary to be ask to each sponsor one of the below four categories, with Rotary to sponsor the overall winner: • Young Entrepreneur (18-35) • Employee of the Year • Business Leader • Excellence in Small Business It is proposed that a pull out entry form will feature in the centre of the November Shire newsletter, with further copies available in a number of locations throughout the Shire. Key Dates: November 2016: Distribution of Entry form in newsletter 1 December 2016: Entries Open 31 December 2016: Entries Closes 24 January 2017: Finalists Announced 1 February 2017: Questionnaires Returned 7 – 14 February 2017: Judging Process 22 February 2017: Presentation Evening

Destination Riverina Murray Following the creation of Riverina Murray Tourism network, Riverina Regional Tourism and it’s LGA members are continuing to work together to ensure the continuing increase of visitors to the Riverina.

Drovers Way Touring Route Relevant councils to meet mid-November to further progress. Collingullie have confirmed interest as starting point travelling through Lockhart, Urana, Jerilderie, Conargo and Deniliquin.

Lockhart Shire Tourism Logo TEDO to meet with local artist Raeleen Pfeiffer to discuss graphic design of logo after SOL

Town Visitor Information Boards Working on town and shire maps for information sign at The Rock. On completion of The Rock frame, TEDO will work with Lockhart Rotary to produce frame.

Billboard DA being lodged. Shop the Spirit and Win 8 week local shopping campaign in Lockhart town centre

running until Friday, 9 December. Australia BIG List The TEDO is working on recognition of the large Emu &

Kangaroo Sculptures, which stand approximately 8m tall, on the Australia BIG list.

The Rock Shop Local Promotion The TEDO is working on a draft postcard to promote businesses in The Rock and will liaise with The Rock Progress Association regarding the product

The Rock Heritage Trail Draft of brochure being proofed by residents in The Rock The Rock Museum Waiting to hear back regarding grant for sound system which

will tell the story of The Rock. The Rock Progress The Progress Association are looking for funding for the

Faerie Tree project. Working on a B&S Ball for 2017. The Rock Hill Works by NPWS are ongoing. Interpretative signage is at

design stage. Lockhart Museum Continuing to work on collections, have keys to Billabong

Motors and will start moving machinery. Community working day to relocate donated 100 year old shearing shed from Sandigo for storage in the Council owned shed next to Billabong Motors. Potential for new project. If the new project does not get off the ground, at the very least the shed will be utilised by the Museum. All volunteers welcome.


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Wall of Fame TEDO still looking for potential grant funding. Spirit of the Land Festival Very successful Festival, particularly given road closures at

Narrandera. Saturday was a great day. Shop front businesses reported good weekend. Visitor numbers are being calculated.

The next TEDSC meeting will be held at The Rock Bowling Club on Tuesday, 1 November 2016 at 6.30pm. Integrated Planning and Reporting Reference B3.2.1.b – Ensure Council representation and support for the Tourism and Economic Development Committee. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Nil. Attachment Nil. Recommendation: That the report be received and noted.

284/16 RESOLVED on the motion of Crs Douglas and Driscoll that the report be received and noted.


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Director Corporate and Community Services 7. STATEMENT OF FUNDS FOR SEPTEMBER 2016 (DCCS/F10-010)


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Recommendation: That the Statement of Funds for September 2016 be received.

285/16 RESOLVED on the motion of Crs Verdon and Walker that the Statement of Funds for September 2016 be received.

8. AUDITED FINANCIAL STATEMENTS – 2015/2016 (DCCS/A45-010)

Executive Summary The purpose of this report is to address the requirement for Council and Management to make a statement as to the preparation and content of the General Purpose and Special Purpose Financial Statements for the 2015-16 financial year. Report The Local Government Act (The Act) requires Council to produce General Purpose Financial Statements and Special Purpose Financial Statements for inclusion in Council’s Annual Report. These statements are to be externally audited prior to being adopted by Council for publication. The Act also requires Council to resolve prior to submission to the external auditor that the accounts have been prepared in accordance with the Act and the Australian Accounting Standards to fairly represent Councils financial position. Senior staff are also required to certify to this effect. The proposed Statement by Councillors and Management for the General Purpose and Special Purpose Financial Statements are attached. Integrated Planning and Reporting Reference E4.2.1a - Continue to develop sound financial management policies and practices that help ensure Council’s long term financial sustainability. Legislative Policy & Planning Implications Compliance with Section 413 (2c) Local Government Act 1993. Budget & Financial Aspects Reporting on Council’s performance for 2015-2016 financial year. Attachments 1. Statement by Councillors and Management – General Purpose Statements 2. Statement by Councillors and Management – Special Purpose Statements 3. Schedule of restricted funds by Council as at 30 June 2016 4. Draft General Purpose and Special Purpose Financial Statements:

a. Income Statements b. Balance Sheet/Financial Position c. Cash Flow.

Recommendation: That: a) In its opinion the General Purpose and Special Purpose Financial Statements as prepared, are

in accordance with the attached certificates and that the certificates be completed be the Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer.

b) The funds as listed in the attached schedule be reported as internally restricted in Council’s accounts as at 30 June 2016.

286/16 RESOLVED on the motion of Crs Day and Verdon that: a) In its opinion the General Purpose and Special Purpose Financial Statements as

prepared, are in accordance with the attached certificates and that the certificates be completed be the Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer.

b) The funds as listed in the attached schedule be reported as internally restricted in Council’s accounts as at 30 June 2016.


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Director of Engineering and Environmental Services 9. ENGINEERING REPORT (DEES/T10-005)

Executive Summary Monthly report on engineering matters. Background Information

(a) Works Report: Construction projects are now ready to commence pending suitable weather. First construction projects to be commenced are MR543 Heavy Patching, The Rock Mangoplah Road widening and Grubben Road upgrade. These projects will be followed then by MR370 Rehabilitation north of Wattles Lane and Western Road widening. At present all three grader crews are undertaking repairs to roads damaged by flood waters and maintenance grading in accordance with program where possible. There is some significant damage to some of Council’s sealed road network from the inclement weather which will be scheduled for repairs when conditions are more suited. Staff are currently gathering data on quantum of damage. In the meantime, staff will perform temporary patch/install signage to make safe as practical. Updated 12-month programme will be presented at the meeting. Concrete crew is currently undertaking miscellaneous footpath works around the Shire, as well as sign and flood markers maintenance. The crew will be mostly engaged on drainage structures for the year being new works or maintenance of old pipe crossings. Only major PAMPS project this year is the sealing/completion of path from The Rock to The Rock Hill Nature Reserve.

(b) Flood Mitigation: Council has submitted grant applications for Stage 4 construction of flood

mitigation structures in both Lockhart and The Rock for 2016/17 and 2017/18 years, and it is hoped we will be advised on applications very shortly. Voluntary Purchase of flood affected properties is continuing in both Lockhart and The Rock, with first settlements completed and second round of property purchases currently being negotiated.

(c) Road Safety Officer: Kim Schultz has been appointed Council’s new Road Safety Officer and

has commenced her employment.

(d) Traffic Committee: Nil to report. (e) Lockhart Local Emergency Management Committee: LEMC meeting was held on Friday 14

October 2016 where recent flooding and rain events were discussed at length. Council is currently working with SES in completing Local Flood Plan. This will include using data from our recently complete early warning stations on both Brookong and Burkes Creeks. In addition, Emergency Management planning is close to being finalised, with presentation to Council expected later in the year.

(f) Fleet: Quotes and tendering for plant replacement programme for 2016/17 year has been

undertaken in accordance with adopted Operational Plan, with delivery for small vehicles completed. Large plant item tenders have been ordered with the new roller already delivered. Quotes for replacement emulsion tank at Depot is currently being finalised.

Legislative Policy and Planning Implications Nil.


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Integrated Planning and Reporting Reference D3.1 – Develop infrastructure for our community. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment 1. Updated 12 Months Works Programme (handed out separately at meeting). Recommendation: That the information be noted.

287/16 RESOLVED on the motion of Crs Day and Rockliff that the information be noted. 10. MAJOR PROJECTS UPDATE (DEES/T10-005)

Executive Summary Update on Council’s current major projects. Report

Council is currently undertaking a number of major projects and the status of each of those are as follows:

(a) Swimming Pools Upgrade: Staff are working on detailed design/scoping of the project. Meetings have been held with each town Pool Steering Committee. Staff are liaising with Greater Hume Shire Council and Gunnedah Shire Council as they are slightly advanced on their upgrade projects and are providing design and costing information. Council was advised recently that it was unsuccessful with grant application under the National Stronger Regional Fund for each pool, creating $1M shortfall in funding model. Funding to be determined following further community consultation as well as more robust costing following detailed design works.

(b) The Rock Sewer Extension: Staff are currently working through a design brief for the detailed survey and design work. Expect to go to tender by end of October 2016.

(c) The Rock STP Tertiary Ponds Upgrade: Staff have been in discussions with NSW Water regarding a Section 60 approval for the works. Geotechnical testing has been undertaken and final design and detail works are being completed. Subject to being granted a Section 60 approval works are scheduled for early in the New Year.

(d) Demolition of Voluntary Purchase Properties: quotes have been called for the demolition of first round of homes in Lockhart and The Rock. Works expected to be completed by end of November 2016 in accordance with OEH funding requirements. Second round of homes have yet to be purchased by Council. These properties will be required to be demolished by end of April 2017.

(e) Flood Mitigation Construction: Council has submitted grant applications for Stage 4 construction of flood mitigation structures in both Lockhart and The Rock for 2016/17 and 2017/18 years, and it is hoped we will be advised on applications very shortly.

(f) Toilet/Shower Upgrade at The Rock Rec Ground: Investigations of options to be undertaken in next couple of months. Plan is to have works completed before next football-netball season.

Integrated Planning and Reporting Reference D – Infrastructure for the long-term needs of the community. Legislative Policy & Planning Implications Nil.


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Budget & Financial Aspects (i) Pools – design/scoping estimated $100,000 for 2016/17 (ii) The Rock Sewer Extension – survey and design estimated $100,000 (iii) The Rock STP Tertiary Ponds – construction estimated $150,000 (iv) VP Demolition – Round 1 – demolition estimated $60,000 (v) Flood Mitigation Construction – funding to be confirmed. Budget $577,000 for 2016/17 (vi) Toilet/showers The Rock Rec Ground – budget estimate $26,000. Attachment Nil. Recommendation: That the information be noted.

288/16 RESOLVED on the motion of Crs Verdon and Marston that the information be noted. 11. NOXIOUS WEEDS (DEES/N10-025)

Executive Summary Monthly report on Noxious Weeds. Report Spray Program Priority for spraying has been given to the control of all weeds on the shoulders of sealed main roads within the Shire. Application has also occurred on areas containing Coolatai grass (Hyparrhenia hirta) and Wild radish (Raphanus raphanistrum), and areas with known infestations of Spiny burr grass (Cenchrus longispinus and Cenchrus spinifex). DrumMUSTER Two successful collection events occurred in the Shire. St Joseph’s Catholic School managed the collection event held on 13 September 2016 at Lockhart, inspecting 4176 drums, resulting in a fundraising total of $1,148.40. The Rock collection event, held on 15 September 2016, was managed by The Rock Men’s Shed. These volunteers collected 3606 drums, raising $901.50 for The Rock Men’s Shed. The next collection will occur in March 2017 and management of these events will be the same volunteer groups. Henty Machinery Field Day Council’s Noxious Weeds Inspector represented Riverina WAP (Weeds Action Program) at the Henty Field Days again this year. The theme for this year’s display was “Grow Me Instead”, which is an initiative developed by the Nursery and Garden Industry of NSW and ACT. This project was designed to encourage the removal of species known to invade the natural environment from production and sale within the nursery industry. The display of live plants was again present at the site, containing examples of declared noxious weeds, environmental weeds, and desired non-invasive garden species. While the noxious weed live species are always a valuable tool for identification, the inclusion of live environmental weeds was a great initiator of conversation and interaction with the general public, with large numbers of people stating that they have these plants present in their gardens. Having live specimens of recommended non-invasive species was also appreciated.


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A high volume of people visited the Riverina WAP and Murray WAP site this year. Other interactions with members of the public included: the identification of weed species, with many people bringing samples or photos; tips to distinguish between plant species that are similar; appropriate weed control and management; focus on the recent discoveries of prohibited weeds being sold within the Riverina via the internet; successful biological controls available for various weed species; and the achievements of the successful Red Guide Post program, with particular emphasis on the inclusion of the Red Guide Post program within the Camper Trailer Australia magazine, featuring an online web video, and providing general information in regards to vehicle hygiene. Integrated Planning and Reporting Reference C1.4 – Decreased occurrence, spread and impact of weeds and pests throughout the Shire. Legislative Policy and Planning Implications Inspections and associated activities carried out in accordance with the Noxious Weeds Act 1993. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted.

289/16 RESOLVED on the motion of Crs Rockliff and Marston that the information be noted. 12. PEST CONTROL REPORT (DEES/N10-005)

Executive Summary Monthly report on pest control. Report Snail Baiting Program Snail bait was applied to Fairview Lane, Boree Creek on 6 September 2016 in response to a small number of live snails being observed. Higher than average rainfall events have provided the Common White Snail (Cernuella virgata) with positive conditions. With rising temperatures in the near future, these conditions will become optimal for both growth and reproduction. Herbicide application would have also been desirable at this time, in order to eliminate the snail’s food source and habitat, but saturated soil conditions did not allow this to occur. This will be achieved as soon as possible. Integrated Planning and Reporting Reference C1.4 – Decreased occurrence, spread and impact of weeds and pests throughout the Shire. Legislative Policy & Planning Implications Council maintains its obligations to assist and report to LLS any such biosecurity threats in accordance with the Local Land Services Act 2013 and Biosecurity Act 2015. Budget & Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted.

290/16 RESOLVED on the motion of Crs Douglas and Walker that the information be noted.


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13. PARKS AND GARDENS REPORT (DEES/P10-005)

Executive Summary Monthly report on parks and gardens. Report Walter Day Park Landscaping around the new toilet block is in the planning stages, including a permanent home for ‘Going to the Dance’ and an extension of the rose garden. New footpaths and a drinking fountain have been installed. Sculpture Trail This year’s Spirit of the Land National Farm Art winner, Freedom Run by Andrew Whitehead will be placed on display at the front of the Lockhart Caravan Park. Street Cleaning The pavers in Green St were pressure washed before the Spirit of the Land Festival in Lockhart. The pavers came up quite well; now that Parks and Urban maintenance have their new pressure washer regular cleaning of the pavers in the CBD of both Lockhart and The Rock will be scheduled to keep them at their best. Pools Preparations have started to ready the pool complexes for handover to the contractors on 7 November. Parks and Gardens Routine garden maintenance is being conducted including regular weeding, spraying, pruning, mulching and redefining garden edges. A number of replacement shrubs have been planted throughout the parks and grasses and clumping perennials are being divided and transplanted. Maintenance of park furniture is also being conducted on wet days, including the sanding and painting of weathered timbers. Tree The annual pruning of street trees and urban lanes has almost drawn to an end. A stump grinder will be organised to deal with a number of stumps throughout the shire once the ground dries sufficiently. Mowing and Slashing The spring slashing schedule has commenced with priority given to high profile areas in Milbrulong, Lockhart and Pleasant Hills in the lead up to the Picolight Fly-in, Lockhart Show, Spirit of the Land Festival and Pleasant Hills Public School 125th Anniversary. The recent heavy rainfall has made many areas inaccessible and reduced mowing hours available; roadside slashing is a high priority and will be scheduled as accessibility allows. Mowing and edging schedules for irrigated areas is being increased to fortnightly as growth rates increase. Weed Control Regular weed control has been hindered by persistent wet weather but will also be highly prioritised. Hand weeding has also been necessary in many areas before the local events. General Maintenance Regular duties include inspections of parks and public facilities to remove litter, clean BBQ’s, check for damage or vandalism, clear footpaths and empty public and roadside bins. Most areas undergo inspections twice per week, including Galore Hill, where crews also clean and check the toilet facilities. Contract cleaners attend to the public toilet facilities in Lockhart, The Rock and Yerong Creek. Playgrounds in the shire are being inspected regularly as per Australian Standards, with any maintenance being noted and completed as necessary.


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Integrated Planning and Reporting Reference D1 – Infrastructure that facilitates an active community. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted.

291/16 RESOLVED on the motion of Crs Sharp and Marston that the information be noted.


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14. DEVELOPMENT APPLICATIONS (MES/P25-010)

The following development applications were approved, with conditions, from 1 September 2016 to 30 September 2016. DA No Development Applicant/Owner Site of Development 4/17 Addition and extension to

existing dwelling Julie Ann Heise 143 Old Trunk Rd, The Rock

7/17 Munyabla RFS Station Scott Conlan, RFS Wagga Wagga

Woodend Fiveways Rd, Henty Pleasant Hills Rd, Munyabla

9/17 New Colorbond Shed Lyndon Kroker 65 Urana St, The Rock 10/17 Farm Hay Shed Kieran Hosie 92 Bullenbong Rd, The Rock 11/17 New Dwelling S & S McFarlane 2658 Bidgeemia Rd, Bidgeemia 14/17 Demolition of dwellings x 2 Lockhart Shire

Council 24 Island Bend Rd, The Rock and 162 Green St, Lockhart

Integrated Planning & Reporting Reference D3.2 – Land use that supports the development of our community. Legislative Policy and Planning Implications Applications processed in accordance with the Environmental Planning & Assessment Act 1979. Budget and Financial Aspects Nil. Attachment Nil. Recommendation: That the information be noted.

292/16 RESOLVED on the motion of Crs Verdon and Driscoll that the information be noted. 15. DEVELOPMENT CONTROL PLAN 2016 (MES/P25-030)

Executive Summary A draft Lockhart Development Control Plan 2016 (DCP) for Council has been prepared and is presented to Council for their consideration. Report To satisfy the requirements of the Environmental Planning and Assessment Act 1979, and to facilitate fair and consistent planning in the shire, a draft Development Control Plan has been developed. The DCP prescribes a range of development controls for different development types and localities and includes provisions relating to subdivision, residential development, commercial development, industrial development, rural development, heritage conservation, natural hazards and infrastructure. The purpose of the DCP is to: - provide a detailed development assessment framework for the Lockhart Shire - provide clear and concise development guidelines for various forms of development - encourage innovation in design and development by not over-specifying development

outcomes, and - provide certainty in development outcomes for developers and the community.


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Essentially, the DCP has been prepared to provide guidance on the implementation of the aims, objectives, land uses and provisions of the Lockhart Local Environmental Plan 2012. The DCP will also consolidate, amend, update or repeal a number of existing Council policies, including: - Policy 2.11 Flood Prone Land and Building Floor Level - Policy 2.14 Relocation of Dwelling Houses - Policy 2.15 Kennelling of dogs - Policy 2.19 Building line setbacks - Policy 2.37 Erection of sheds in residential areas - Policy 2.38 Erection of fences to residential properties - Policy 2.39 The erection of street numbers - Policy 2.43 Development on flood control land. The DCP applies to all development that may only be carried out with consent under Part 4 of the Environmental Planning and Assessment Act 1979. When determining a development application, the Council (or other relevant consent authority such as the Land and Environment Court) will take into consideration the extent to which any applicable objectives or development outcomes specified by the DCP will be satisfied or achieved by the design, construction or operation of the proposal. To date consultation has been undertaken internally within Council. It is proposed to place the DCP on public exhibition for a period of 28 days in accordance with Clause 18 of the Environmental Planning and Assessment Regulation 2000. As part of the public exhibition there will be notices in the local newspapers and on Council’s website. At the completion of public exhibition period the Draft DCP will be formally presented to Council, with any submissions received during public exhibition, for final consideration. Integrated Planning and Reporting Reference D3.2 - Land use that supports the development of our community. Legislative Policy & Planning Implications Section 74BA of the Environmental Planning and Assessment Act 1979 allows Council to prepare a Development Control Plan to provide guidance on the following matters to the persons proposing to carry out development in relation to: (a) giving effect to the aims of any environmental planning instrument that applies to the

development; (b) facilitating development that is permissible under any such instrument; and (c) achieving the objectives of land zones under any such instrument. The provisions of a

development control plan made for these purposes are not statutory requirements. Budget & Financial Aspects Nil. Attachment 3. Draft Lockhart Development Control Plan 2016. Recommendation: That Council place the draft Development Control Plan 2016 on public exhibition for a period of 28 days, after which it be presented to Council for further consideration.

293/16 RESOLVED on the motion of Crs Day and Rockliff that Council place the draft Development Control Plan 2016 on public exhibition for a period of 28 days, after which it be presented to Council for further consideration.


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Delegates’ Reports Nil.

Questions and Statements

Cr Verdon (i) Flood Risk Management Plan Availability –Queried if Flood Risk Management Plan is

available to the public for The Rock and Lockhart?

Response – Director Engineering and Environmental Services DEES advised that it is available on the Council Website.

(ii) Council Disaster Management Plan – Queried if Council Disaster Management Plan was

available?

Response – Director Engineering and Environmental Services DEES advised that the new Emergency Management Plan was almost complete and expect a presentation to Council at the December 2016 meeting.

(iii) Low Hanging Tree Limbs on Mixner St, (adjacent to Bowling Club land) The Rock – Advised these tree limbs were causing problems when mowing.

Response – Director Engineering and Environmental Services DEES advised that he will investigate and take appropriate action.

Cr Day (i) Lockhart Showground Poultry Shed Meeting – Cr Day advised that the Lockhart

Showground Poultry Shed meeting would be held at Council at 4.00pm, Tuesday, 25 October 2016.

(ii) Lockhart Showground Poultry Shed Grant Money – Cr Day enquired as to whether money for the shed has come in yet? Response – Director Corporate and Community Services DCCS advised that he is not aware of the money being received as yet.

(iii) GrainCorp – Cr Day advised that he has spoken with GrainCorp’s Southern Regional Manager and been advised that there will be no change to operations at Lockhart this year.

Cr Driscoll (i) Proposed Observatory at The Rock – Cr Driscoll advised that planning is underway for a

possible observatory at The Rock (2 telescopes) which would possibly be located at The Rock Golf Club.

Cr Marston Nil.

Cr Rockliff Nil.


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Cr Douglas

(i) Mowing of Long Grass in Lockhart – Cr Douglas enquired about the mowing of long grass in Lockhart.

Response – Director Engineering and Environmental Services DEES advised that Council property was being attended to now; and he will write to JHR regarding the mowing of the rail corridor.

(ii) Yerong Creek Noise Complaint re. Chooks – Cr Douglas enquired as to the status of the noise complaint in Yerong Creek re. chooks.

Response – Director Engineering and Environmental Services DEES/MES advised an onsite meeting has been held to discuss implementation measures to reduce noise at night. Council will be following up on Tuesday, 25 October 2016.

Cr Sharp

Nil. Cr Walker

Nil. Cr Schirmer

Nil.


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CLOSED SESSION

294/16 RESOLVED on the motion of Crs Marston and Sharp that Council close the meeting to the public as per section 10(A)(2)(a) of the Local Government Act 1993.

The meeting moved into Closed Session at 5.52pm.

297/16 RESOLVED on the motion of Crs Driscoll and Day that Council move into Open Council. The meeting moved into Open Session at 5.54pm.

OPEN COUNCIL The following resolutions of Council, while the meeting was closed to the public, were read to the meeting by the General Manager. 1. TENDER – SUPPLY OF CONCRETE BOX CULVERTS (DEES/T20-005)

295/16 RESOLVED on the motion of Crs Verdon and Marston that Council: a) Award the tender for supply of precast concrete culverts for the Urana Lockhart Road

causeways Upgrade project to Rocla Pipe Products for $491,599.99 (inclusive of GST), and

b) Authorise the General Manager to execute Purchase Order for the Works. 2. TENDER – SEALING CONTRACT FOR 2016/17 SEASON (DEES/T20-005)

296/16 RESOLVED on the motion of Crs Sharp and Walker that: a) State Asphalt Services be awarded the sealing contract for 2016/17 up to value of

$725,000, and b) The General Manager and Director Engineering and Environmental Services be

authorised to execute Purchase Order and Contract. The meeting concluded at 5.55pm. Confirmed Chairman of the Ordinary Meeting of Lockhart Shire Council held Monday, 24 October 2016 at which meeting the signature was subscribed hereto.

CHAIRMAN


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