minutes of the ordinary monthly meeting of lockhart shire ... · minutes of the ordinary monthly...

MINUTES

of the Ordinary Meeting

Held 17 February 2014

Lockhart Shire Council Ordinary Meeting – 17 February 2014

Minutes of the Ordinary Monthly Meeting of Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart on Monday, 17 February 2014 at 5:09pm.

PRESENT

Cr P. Yates (Mayor), Cr R. Schirmer (Deputy Mayor), Cr D. Douglas, Cr J. Morgan, Cr G. Verdon and Cr R. McDonnell, Cr G. Driscoll and Cr M. Day (Cr Day arrived at 5.15pm).

Also in attendance were the General Manager, Director Corporate Services, Director of Engineering and Acting Director Environmental Services.

The meeting opened with a prayer.

APOLOGIES An apology for non-attendance was received from Cr. J Paterson.

1/14

RESOLVED on the motion of Crs Schirmer and Verdon that Cr Paterson’s apology be accepted and Leave of Absence be granted.

CONFIRMATION OF MINUTES

2/14

RESOLVED on the motion of Crs Verdon and Schirmer that the Minutes of the Ordinary Monthly Meeting held on Wednesday 11 December 2013 as printed and circulated be taken as read and confirmed.

Cr Day arrived at 5.15pm.

LEAVE OF ABSENCE

Nil.

DECLARATION OF PECUNIARY AND NON-PECUNIARY INTERESTS

Non Pecuniary Interest – Director of Corporate Services, Item 6, Staff Reports, Request from Spirit of the Land Festival Committee, due to being a Spirit of the Land Committee member.

MAYORAL REPORT The Mayor, Cr Yates, verbally reported on activities during the past two months as follows: 13 December Together with Councillors Schirmer, Paterson and Douglas, attended a

meeting to determine the recipients of the Australia Day Awards in the Lockhart Shire. The General Manager, Rod Shaw was also present.

This is page 2 of the Minutes of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 17 February 2014.

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Along with Cr Schirmer, attended a Magnolia Lodge meeting. The General Manager, Rod Shaw was also in attendance.

16 December Attended the Yerong Creek Public School Presentation and Speech Night.

20 December Performed a Naturalisation Ceremony at Lockhart on behalf of the Australian Federal Government. Mr Daryl Paulhus was granted Australian Citizenship as a result of the ceremony.

17 January Attended the forum at the Henty Community Club concerning rural

depression. The theme of the day was “Looking After Your Mate”. 25 January Together with fellow Councillors attended a very enjoyable BBQ dinner to

welcome Lockhart Shire’s Australia Day Ambassador, Liz Deep-Jones and her husband Derek. On behalf of myself and the Council I would like to thank the General Manager, Rod Shaw and his partner Jan for hosting the evening.

26 January Officiated at the Australia Day Celebrations and the internment of the time

capsule. 31 January Along with the General Manager Rod Shaw, attended the Police and

Community Consultation Committee meeting at The Rock. 5 February Attended the REROC Executive meeting to address the Independent

Review Panel Report. 6 February Was part of the media interviews with Prime 7 News regarding Yerong

Creek main street upgrade, Osborne Recreation Pavilion extension and the expansion of the Industrial Park at Lockhart.

9 February Attended the Warrangong Vintage Harvest Day. Also, thank you to Cr

Derek Douglas who attended and spoke on behalf of myself at the Headlie Taylor Header Anniversary Celebrations.

3/14 RESOLVED on the motion of Crs Douglas and Schirmer that a letter of appreciation be prepared by the General Manager to Mrs Liz Deep-Jones to thank her for attending the Australia Day Celebrations as the Lockhart Shire Ambassador.

4/14 RESOLVED on the motion of Crs Schirmer and McDonnell that the Mayoral Report be received.

MAYORAL MINUTE 1. REQUEST TO CONTINUE USING THE RIFLE RANGE, LOCKHART

An approach was made by representatives of the Explorers Rifle Club seeking Council's consent for the use of the Lockhart rifle range located on the Butts Reserve on the western side of the Lockhart village. The club is required to provide evidence of consents and neighbour approvals for the use of the rifle range to meet new licence conditions set by the NSW Firearms Registry. The club has provided copies of neighbour approvals from the adjoining private land owner as well as the LLS.


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It would be proposed that the Acting Director of Environmental Services complete the local consent authority form provided and send with a covering letter to explain that the activity would be taken to be a "deemed consent" on the basis that the activity is permissible in the zone and has been in operation since prior to the introduction of any local planning scheme. The club will also be advised that should they wish to carry out any activity in the tip road, by way of using temporary signage or installing gates, they will need to make an application for approval under Section 128 of the Roads Act 1993. The item was noted for information purposes.

URGENT MATTERS Nil.

NOTICE OF MOTION Nil.

COMMITTEE REPORTS Nil.

1. POLICE AND COMMUNITY CONSULTATION COMMITTEE MEETING (P35-005) Held at Old Council Chambers, The Rock, Friday 31 January 2014 at 4.00pm. Present: The Mayor Cr Peter Yates, Senior Constable Amy Couldrey, Constable Andrew Richardson, and General Manager Rod Shaw. Apologies: Inspector Peter Robinson, Sergeant Tony Rice, Cr Paterson, Ross Edwards, Robert Martin, Karen McPherson. Resolved Couldrey/Shaw that apologies be accepted. Confirmation of Minutes: Resolved Couldrey/Yates that the Minutes of the Committee Meeting held Friday, 6 September 2013 be accepted. Business Arising From Minutes: • Vehicles Parking on Nature Strips

Parking across a footpath or driveway. Remind Director of Engineering to put note in newsletter. (Post Meeting Note – Completed but will be repeated in February newsletter).

• Street Light – The Rock

Street light at The Rock Police Station. Remind Director of Engineering to follow up. (Post Meeting Note- Not practical and expensive – will cost $5K to put on closest pole).

• Traffic Counters

Follow up Director of Engineering to pass results onto SC Couldrey. (Post meeting note – To be initiated).

• Police Liaison Officer Officer requested to go around to all schools. SC Couldrey to follow up.


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• Boree Creek – Yuluma Road Intersection Signage at intersection to be reviewed following accident. Director of Engineering to follow up. (Post meeting note – works have been completed).

• Railway Line – The Rock Follow up Director of Engineering re letter to ARTC regarding people walking across the line and for item in newsletter. (Post meeting note – action completed).

New Business • Cr Yates mentioned the following items from a recent discussion he had with Inspector

Robinson: 1. Regular patrols by highway patrol 2. Satisfying results from regular street patrols by uniformed officers 3. Reduction in calls from Wagga Wagga for The Rock and Lockhart police to attend

Wagga Wagga.

• Senior Constable Couldrey mentioned excessive speeding by a number of truck drivers during harvest.

• Mr Shaw mentioned a number of break- ins by youths at Lockhart Recreation Ground

Pavilion. SC Couldrey advised no reports to police since October 2013. • Mr Shaw also mentioned the poor attendance at the last 2 meetings and suggested that

perhaps the meetings might be more beneficial if they were incorporated into the normal Council Meetings. An Agenda item could be established at the beginning of the Council Meeting for attendance by police and other community committee members in lieu of a separate meeting being held. Cr Yates advised that this would be put forward for discussion at the next Council Meeting.

Next Meeting No date was set for the next meeting pending the outcome of the discussion at the next Council Meeting. Meeting Closed at 4.45pm. Recommendation: That the Committee’s minutes be endorsed and that Council consider incorporating future meetings of the Committee into the normal Council meetings.

5/14 RESOLVED on the motion of Crs Verdon and Driscoll that:

1. Letter to be written to Senior Police, Southern Area Command, and Committee Members to seek their commitment to community consultation.

2. The Committee’s minutes be endorsed.

2. MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE

MEETING (T26-005)

MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING OF LOCKHART SHIRE COUNCIL HELD AT PLEASANT HILLS HALL, PLEASANT HILLS ON 5 FEBRUARY 2013 COMMENCING AT 7.40PM. PRESENT Mrs Susan Creek, Ms Sandra Johnston, Mrs Raeleen Pfeiffer, Councillor Derek Douglas, Mr Colin Weise, Mr Roger Brand and Tourism/Economic Development Officer (Jennifer Connor).


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APOLOGIES Councillor G Driscoll, Mr Greg Smith, Mr Rob Martin. CONFIRMATION OF MINUTES 6 NOVEMBER 2013 The minutes of the Meeting held Wednesday, 6 November 2013, as printed and circulated be taken as read and confirmed on the Motion of S Johnson. 1. Tourism & Economic Development Steering Committee (TEDSC) The TEDO advised the TEDSC that acceptance letters were received from the Chairpersons of

The Rock and Lockhart Progress Associations regarding their invitation to join the TEDSC. Presidents of the Associations were advised that should they be unable to attend a TEDSC Meeting, an alternative member of the Association may be nominated to attend on their behalf.

Recommendation: That, the information be noted.

6/14 RESOLVED on the motion of Crs Morgan and Day that the information be noted. 2. Heritage Standards within Lockhart Shire Following discussions between the TEDO and Council’s Heritage Advisor, Peter Kabaila,

regarding the heritage standards within the Shire, particularly with reference to Green Street Lockhart, the Heritage Advisor advised Greet Street was a Heritage Conservation Area. Prior to any proposed external change, Council must be notified and the matter referred to the Heritage Advisor.

The TEDO will be meeting again with the Heritage Advisor on 07 February to discuss

assessment of the heritage area in Green Street. The TEDO will keep the TEDSC updated regarding the assessment.

Recommendation: That, the TEDSC fully support Council in the maintenance of the heritage

character in the Shire, in particular the heritage conservation area of Green Street.

7/14 RESOLVED on the motion of Crs Verdon and Schirmer that the TEDSC fully support Council in the maintenance of the heritage character in the Shire, in particular the heritage conservation area of Green Street.

3. Greens Gunyah Museum Preservation Project

Green’s Gunyah Museum Preservation project will be advertised in accordance with the appropriate legislation upon receipt of documents necessary for tender. A list of applicants will be compiled and presented to Council at the conclusion of the tender advertising period, for selection of the successful tenderer.

A $2,200 grant was approved by CASP (Regional Arts Funding) for “Above the Floodline’, a two-

day residency working with the communities of Lockhart and The Rock Museums to explore best practice exhibition design.

The Green’s Gunyah Museum was also successful in retaining its grade as a Level 3 Visitor

Information Centre status. Recommendation: That, the information be noted.

8/14 RESOLVED on the motion of Crs Schirmer and Morgan that the information be noted. 4. The Rock Museum Following a meeting with The Rock Museum Committee regarding the development of the Rock

Museum, the TEDO strongly recommended The Rock Museum Committee write to Council requesting delegation as a Section 355 Committee in order to progress. The TEDSC will be kept up to date regarding the museum progress.


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Recommendation: That, the TEDSC is very supportive of The Rock establishing a Museum.

9/14 RESOLVED on the motion of Crs Douglas and Driscoll that the TEDSC is very supportive of The Rock establishing a museum.

5. Riverina Regional Tourism (RRT) The TEDO received notification from RRT advising that a revised Regional Visitor Economy Fund

application based on existing membership fees rather than requiring additional project investment from Council has been approved by Destination NSW.

The revised project is to promote regional Agritourism assets. 41.2% of the regions visitors are

from the Visiting Friends and Relatives (VFR) Market, valued at $988,800 per annum. The Riverina Regional Tourism will undertake an audit of Agritourism product and opportunities

which align with the Destination Management Plan (DMP) regionally. A product development program to identify new product opportunities, grow existing product and create Agritourism packages throughout the region will also be implemented. An intense, targeted campaign will run to build community pride and awareness and to increase brand exposure and visitation from Visiting Friends and Relatives (VFR).

The TEDO requested RRT provide more specific details in the Destination Management Plan

(DMP) to emphasis the National Farm Art Awards, the Lockhart Picnic Races, Green’s Gunyah Museum, the Doris Golder Gallery and other local and retail attractions.

Increasing visitors to the region was discussed, particularly in relation to possible agricultural

tours. Lockhart Shire is an extremely productive agricultural and pastoral area, with a strong pioneering heritage and pleasant country atmosphere. There is an appeal to international and urban visitors, particularly as the Shire is ideally located between Melbourne and Sydney.

Recommendation: That, the TEDO put together a fully detailed and costed two day agricultural

tour to the Lockhart Shire incorporating accommodation, meals, farm visits, local sights and attractions, with a copy of same to be forwarded to committee members prior to the next meeting.

10/14 RESOLVED on the motion of Crs Schirmer and Driscoll that the TEDO put together a fully-detailed and costed two-day agricultural tour to the Lockhart Shire incorporating accommodation, meals, farm visits, local sights and attractions, with a copy of same to be forwarded to committee members prior to the next meeting.

6. Wall of Fame

Council resolved at the December Ordinary Monthly Meeting of Council to consult with the TEDSC and Greens Gunyah Historical Society to reconsider the location of the Wall of Fame with the possibility of it being located in CWA Park. The Committee discussed the possibility of renaming the “Wall of Fame” as “Local Legends”, therefore opening the project up to alternative locations and layout. By adopting this name, wall locations will still be possible but not limited. A possible Hollywood Star styled ‘walk of fame’ with circular brass plaques or similar embedded into the pavement was considered, with an aim of leading people into the heritage shopping area. A number of possible locations were suggested include the pavement at the front of the Museum redevelopment, along the southern Museum Wall, in the CWA Park or in the footpath between the CWA Park and the Post Office.

The ‘Wall of Fame’ in which ever format will only add to the attractiveness of Lockhart as a tourist

stop, so it is important to consider and weigh up all possible alternatives. This project may be best served by the TEDSC reviewing possible locations once the museum redevelopment has commenced and a decision has been made on the funding for the coach parking area.


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The proposed criteria guidelines were discussed and sample criteria was tabled by TEDO. The TEDSC will review these for discussion at the next meeting.

The TEDSC resolved to consider the renaming the project ‘Local Legends and review possible

locations for the proposed project following an update on the coach parking area and the commencement of the Museum redevelopment.

11/14 RESOLVED on the motion of Crs Verdon and Schirmer that the information be noted with further clarification to be sought in due course.

7. TEDO Projects The TEDO outlined a number of additional projects being worked on to improve economic and

tourist services in the Lockhart Shire. As part of these projects a revised Lockhart Sculpture and Heritage Trail brochure and a draft Galore Hill brochure was distributed.

Projects include:

- Screening of Backyard Ashes in Lockhart Shire - Alternative touring routes - Free, online Lockhart Shire Business Directory - Shire Businesses For Sale & Lease featured on the website - Country Change - Farm Stays - Lockhart Industrial Park - Raising the profile of Galore Hill - The Rock Nature Reserve - Rail Trails - Shop Locally - Website and Facebook.

Recommendation: That, the information be noted.

12/14 RESOLVED on the motion of Crs McDonnell and Day that the information be noted.

Responses to Questions and Statements 11 December 2013 Executive Summary Responses to questions and statements from Council Meeting 11 December 2013. Background Information Cr Morgan (i) Parking in front of Norwood Farm Machinery Centre, Lockhart: At the Council

meeting 11 December 2013 Cr Morgan enquired to whether the parking in front of Norwood Farm Machinery Centre, Lockhart could be changed from angled to parallel. The Director of Engineering has had a brief look at the request and will report back in more detail at a future meeting once all options are considered.

(ii) Letter from Henry Gorman re. Leasing Hangar at Lockhart Airstrip: At the Council

meeting 11 December 2013 Cr Morgan noted Councillors had received a letter from Henry Gorman about leasing the hanger at Lockhart Airstrip. As advised at the meeting the Director of Engineering is aware of the matter and has been involved in talks with all parties involved for several months now, with negotiations still ongoing.

(iii) New Intersection at The Rock: At the Council meeting 11 December 2013 Cr Morgan

enquired as to how the new intersection at The Rock finished up budget-wise. The director of Engineering advises that the works are now fully complete and the total cost came in under the budget of $430,000 at $372,000.


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Cr Verdon (i) Stockpiled Tyres: At the Council meeting 11 December 2013 Cr Verdon enquired as to

the nature of the stockpiled tyres at Comans Street/Milne Road, The Rock. The Director of Engineering has investigated the matter and can advise that the tyres are to be buried as part of motorcycle jumps.

(ii) Milne Road: At the Council meeting 11 December 2013 Cr Verdon enquired as to when

Milne Road verge in front of Council’s land for the subdivision is to be mown. The Director of Engineering advises that the verge was mown prior to Christmas 2013 shutdown period.

Cr Paterson: (i) Telstra telephone Exchange, The Rock: At the Council meeting 11 December 2013

Cr Paterson requested that a letter be sent to Telstra about the current state of the telephone exchange in The Rock. The Director of Engineering can confirm that letters, as well as on-line complaints, have been sent to Telstra for both The Rock and Lockhart exchanges.

(ii) Parking at Bowling Club, The Rock: At the Council meeting 11 December 2013

Cr Paterson requested Council to look at the parking signage at The Rock Bowling Club now the extensions have been undertaken. The Director of Engineering has undertaken a brief look at the site and had preliminary discussions with staff regarding the parking in The Rock as a whole, with an overall master plan to go to Traffic Committee at a future date.

(iii) Parking in The Rock CBD: At the Council meeting 11 December 2013 Cr Paterson

requested Council to look at the parking in The Rock CBD as a whole. The Director of Engineering has undertaken a brief look at the CBD and had preliminary discussions with staff regarding the parking in The Rock as a whole, with an overall master plan to go to Traffic Committee at a future date.

Cr Day: (ii) Old Cars on Private Property: At the Council meeting 11 December 2013 Cr Day

enquired as to whether Council can have the old cars tidied up on private properties in South Lockhart. The Director of Engineering advises that this request and one of keeping blocks mown and tidy in general is currently been investigated and a report will be brought back to the March 2014 meeting.

(iii) Pond at Caravan Park: At the Council meeting 11 December 2013 Cr Day reported that

the pond is leaking at the caravan park and could it be investigated. The Director of Engineering has investigated the matter and advises the leakage is of very minor nature and given the cost to repair recommends monitoring of the situation for the time being.

Cr Yates: (i) Horse Manure, Yerong Creek: At the Council meeting 11 December 2013 Cr Yates

advised that horse manure is again building up on private property in Yerong Creek. The Director of Engineering advises that this is an ongoing issue. A brief meeting on site occurred just prior to Christmas 2013 with The Mayor, General Manager, Director of Engineering and local resident about the matter, with best way forward is to have a joint meeting with all parties involved. Meeting to be arranged first quarter 2014.

(ii) Macconochie Street, Yerong Creek: At the Council meeting 11 December 2013 Cr Yates

enquired about what is happening regarding the closed off section of Macconochie Street, Yerong Creek and the keeping of the Stallion, as well as over-stocking of animals and stray animals in Yerong Creek. The Director of Engineering advises that this is again an ongoing issue. A brief meeting on site occurred just prior to Christmas 2013 with The Mayor, General Manager, Director of Engineering and local resident about the matter, with best way forward is to have a joint meeting with all parties involved. Meeting to be arranged first quarter 2014.


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Recommendation: That the information be noted.

13/14 RESOLVED on the motion of Crs Schirmer and McDonnell that the information be noted.


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Status Report/Précis of Correspondence Issued

Status Report: Council Resolutions and Tasks to be finalised Res. No:

Officer to Action Info Action Taken

Ordinary Council Meeting held 11 December 2013 396/13 RS/CF Green Street West Subdivision Access Issues

• Council pay compensation of $2,000 as an act of good faith to the owners of Lots 3 and 5 in the Green Street West subdivision.

Complete.

395/13 RS Doris Golder – Wool Art Collection • Council accept Mrs Golder’s request for revocation

of bequeathing of her wool art collection to Council and a new Memorandum of Understanding be developed to ensure each party’s interests are protected and the collection continues to be displayed locally.

Solicitor preparing MOU.

392/13 DW Additional Information – Proposal to Amend the Lockhart Environmental Plan 2012 – Council resolved to: • Reduce the minimum subdivision lot size for RU1

Primary Production land across the Lockhart Shire from 650ha to 250ha;

• Rezone ‘Area A’ to the north of Bond Street and east of Lockhart-Kywong Road, Lockhart from RU1 Primary Production to R5 Large Lot Residential with a minimum subdivision lot size of 2ha and an average lot size of 3ha;

• Rezone ‘Area B’ to the south of Federal Street and bounded to the east and west by East Street and Treasure Street, Lockhart respectively from RU1 Primary Production to R5 Large Lot Residential with a minimum lot size for any subdivision of 2ha and an average of 3ha; any existing smaller lot (i.e. 1.3ha lots) is able to be developed.

• Rezone ‘Area C’ situated in Lockhart off Harry Davis Drive, from RU1 Primary Production to IN1 General Industry;

• Amend the minimum subdivision lot size across “Area D” situated to the north of The Rock and located either side of Collingullie Road from 2ha to 2ha and an average of 4ha.

• Rezone ‘Area E’ situated in The Rock to the south of Semmens Road and bounded to the east and west by Comans Street and Watson Street respectively, from RU1 Primary Production to R5 Large Lot Residential with a minimum subdivision lot subdivision size of 2ha and an average of 4ha.

• Rezone ‘Area F’ to the west of Burkes Road, The Rock from RU1 Primary Production to R5 Large Lot Residential with a minimum subdivision lot size of 2ha and an average of 5ha.

• Rezone ‘Area G’ to the west of Yerong Street and north of the Olympic Highway, The Rock from RU1 Primary Production to IN1 General Industry.

Plan amended following Council meeting and been sent to DLG for approval.


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• Rezone ‘Area H’ situated to the north west of The

Rock to the south of Bullenbung-The Rock Road from RU1 Primary Production to IN1 General Industry.

390/13 DW/CF Application to Purchase part of Morgans Lane, The Rock • Council approve the sale of part of Morgans Lane

to Graeme and Lorraine Fretwell

Letter written to applicant. Complete.

385/13 CF Osborne Recreation Ground Committee –Stage 3 • Council agree to provide a grant of $10,000 subject

to successfully receiving the $50,000 grant from 2013 NSW Community Building Partnership (CBP) program, to be funded from Future Infrastructure and Improvements Reserve

• Council agree to provide interest free loan of up to $40,000 repayable over four years to Osborne Recreation Ground Committee to assist with Stage 3 extensions

• If necessary, any loan agreement be authorised to be completed under Common Seal

Completed - $10,000 grant and $40,000 loan. CBP grant is yet to be paid to Council.

382/13 RS/CF Presentation of Council’s 2012/13 Financial Statements • 2013 Audited Financial Statements and Auditor’s

Report, as presented, be included in Council’s Annual Report.

Complete.

380/13 RS Request for Financial Assistance – Sarah Jones, Trekking for a Cure • Council donate $200 to Trekking for a Cure

Complete.

379/13 RS Request for Financial Assistance – Warrangong Vintage Harvest Day • decision deferred to February 2014 Council

meeting

374/13 RS Australia Day Nominations • Council determine the composition of Australia Day

Awards Committee • Committee be delegated to determine the

recipients of 2014 Australia Day awards after due consideration of completed ranking sheets provided by Councillors

Complete

Ordinary Council Meeting held 18 November 2013 367/13 DW Planning Proposal to Amend the Lockhart

Environmental Plan 2012 • Council further review the current LEP

recommendations with a view of seeking further clarification from the Consultant and a Workshop be organised prior to the December meeting.

Email to Councillors 26/11/13 and Report in December Council Meeting papers. See separate report in February Business papers.

365/13 DW Lease of The Rock Public Watering Place – Reserve 15045 Yerong St, The Rock • Enters into lease agreement with Allan & Carmel

Wishart for $800 per annum for 3 years • The General Manager and Director of Engineering

be authorised to sign the lease on behalf of Council • The unsuccessful applicant is notified in writing.

Posted to Lessee 26/11/13. Lease signed. Complete.


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364/13 DW Purchase of Mowers for Community Use

• The information be noted and a further report be brought to Council early 2014

Report March 2014

360/13 CF/DW Quarterly Budget Review 30 Sept 2013 – Follow Up • A history of the economic performance of the

Lockhart Caravan Park, over the last 5 years, be provided to the next Council meeting.

Memo to Dec 2013 Council meeting. Further detailed Report to March 2014 Council meeting.

357/13 RS/LA Payment of Councillors and Mayoral Fees, Expenses and Facilities Policy • The policy to be placed on exhibition for a period of

28 days seeking public comment • The matter again be considered by Council at its

next meeting • The GM to investigate if a separate allowance can

be paid for Deputy Mayor, commencing next budget.

On public exhibition. Report Feb 2014 Council Meeting.

356/13 RS/LA Recognition of Service Policy • The draft policy to be placed on exhibition for a

period of 28 days, to be considered for adoption at next Council meeting with the following amendment: o The words “subject to the approval of the

General Manager” be removed. • A one-off retirement gratuity be made equivalent to

the quantum as applied in the unofficial practice previously existing, to a recently retired staff member recognising the value and contribution made during employment.

On public exhibition. Report Feb 2014 Council Meeting.

351/13 GM/ Mayor

Proposed NBN Facility at Lockhart Recreation Ground • Subject to planning provisions being met, Crown

Lands approval being gained by provider, and a satisfactory agreement being entered into with Council, Council agree to the erection of the proposed communications tower at the Lockhart Recreation Ground and the terms of the agreement be delegated to the GM and Mayor.

Waiting response from NBN.

348/13 Minutes of the Tourism/Economic Steering Committee Meeting Item 8 – Council consult with Tourism and Economic Development Steering Committee and Greens Gunyah Historical Society to reconsider the location of the Wall of Fame with the possibility of it being located in CWA Park.

Next meeting of TEDSC in February 2014.

346/13 TEDO Minutes of the Tourism/Economic Steering Committee Meeting Item 6 – TEDO to address the December Council meeting in order to provide Council with additional information and a more detailed briefing on the RRT Agritourism Development Program prior to a decision on future funding being made.

Report – Feb 2014 Council meeting.


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343/13 Minutes of the Tourism/Economic Steering

Committee Meeting Item 3 – Council to continue to review and investigate the effects of changes on the heritage aspects with regards to Tourism

Ongoing.

Ordinary Council Meeting held 21 October 2013 334/13 DW Potential Purchase of Land from Essential Energy –

Council will not proceed with the purchase of the land, but will accept it if it is gifted to Council.

Letter sent to Essential Energy.

333/13 DW The Rock Subdivision – • Proceeds with design and DA submission for the 13

Lot subdivision, • Undertake works up to $305,000 for this financial

year, • Defer the decision to allocate $399,000 in 2014/15

budget to complete the subdivision to discuss at a future meeting.

• Further consider the option for sewerage.

Order given to consultant to proceed with detailed design including sewer, and submit DA to Council. DA submitted to Council (see separate report in Feb Business paper), detailed engineering drawings 95% complete.

332/13 GM Green St West and Bond St, Lockhart Residential Sub-division Development - the following marketing and presentation strategies be applied: For Both Subdivisions • Engage agents to prepare marketing plans and to

promote and sell the lots • Set a price range and floor price for each lot, and if

an offer is received within the set parameters, Mayor and GM be delegated authority to jointly accept such offers, provided regular updates are provided to Council.

For Bond Street • No longer pursue the proposed environmental

incentive pack • As an incentive, that a condition of sale be 10%

deposit with a further 12 months to complete the balance

• Subject to valuer’s advice, there may be need to reconfigure some of the blocks to make them more saleable.

• Subject to negotiations with adjoining land owner, there may be a need for a high colourbond fence along the southern boundary of two of the blocks for screening.

For Green Street West Apply some price flexibility to the three smallest lots on the eastern side of the subdivision proportionate to their size to encourage marketing.

• Agents engaged and marketing commenced

• Further report to Council needed re configuration of Bond Street blocks.


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329/13 DW Greens Gunyah Museum Redevelopment – Council

to: • approve Development Application 21/14 subject to

the addition of appropriate conditions, and • the fee proposal by Allen C Thompson be approved

for the preparation of tender documents, and • that following the receipt of the tender documents

that the project be advertised in accordance with the appropriate legislation, and

• at the conclusion of the tender advertising period that a list of applicants be compiled and presented to Council for the selection of the successful tenderer.

Order given to Thompson to proceed, produce tender docs, etc. Documents currently being prepared. Tenders called for construction works.

328/13 DW Swimming Pool Inspection Program – Council place the draft Swimming Pool Inspection Program on public exhibition for a period of thirty days to obtain feedback from the community in accordance with the provisions of the Swimming Pools Act 1992.

Placing on website for public information. Mail-out to known pool owners in Lockhart Shire.

323/13 DW Power and Lighting at The Avenue, The Rock – (a) Proceeds with proposed works to install lighting to

the Cenotaph and power outlets along The Avenue up to a value of $19,000.

(b) Funds to be allocated this financial year from Future Infrastructure Reserve Funds and to have works complete prior to Anzac Day 2014.

Quotes being sourced. Works have commenced. Works complete.

311/13 DW Fairy Lights – Green St, Lockhart (i) Following presentation given by invited guest,

Roger Brand, further investigation be done to confirm costing of the new information regarding LED strip lighting and also investigate the possibility of installing solar power to run the LED strip lighting

(ii) Report to come back to November 2013 Council meeting (including funding options), if possible, for decision

Letter written back to LPA, awaiting further advice. Report to Feb meeting – refer report in Feb Business papers.

309/13 and 312/13

‘Memorial Plaques in CWA Park, Lockhart’ to be referred back to the Tourism and Economic Steering Committee to make a decision on either Memorial Plaques in CWA Park, Lockhart or the establishment of a ‘Wall of Fame’ on the Green Street side of the Green’s Gunyah Museum, Lockhart

Further report in November Council meeting. On hold pending response from TEDSC in February 2014.


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Ordinary Council Meeting Held 11 Dec 2013

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DW Cr Morgan – Parking in Front of Norwood farm Machinery Centre, Lockhart – Director of Engineering to investigate.

Director of Engineering to investigate and advise

DW Cr Morgan – Letter from Henry Gorman re. Leasing Hangar at Lockhart Airstrip

Director of Engineering believes a resolution is close.

DW Cr Morgan - New Intersection at The Rock Tracking well and expected to come in on budget. Director of Engineering to advise exact figure when know. Project has come in just under budget ($430,000). Complete

DW Cr Verdon – Old Tyres Stockpiled on Private Property at Domans St/Milne Rd, The Rock

Director of Engineering to investigate and advise. Investigated and tyres to be buried as part of motorcycle jumps. Complete.

DW Cr Verdon – When is the Mowing of Verge to Council Land in Milne Rd going to be undertaken?

Director of Engineering advised that instruction to staff to mow this verge has been issued and expects that it will be mown shortly.

DW Cr Paterson – Requested that Council write a letter to Telstra re. current state of the telephone exchange building at The Rock.

Director of Engineering to write letter. Letter written and electronic notification sent. Complete.

DW Cr Paterson – Requested Council look at Parking Signage at The Rock Bowling Club not the extensions have been undertaken

Director of Engineering to investigate and advise.

DW Cr Paterson – Parking in The Rock CBD – Requested Council look at Parking in The Rock CBD as a whole

Director of Engineering to investigate and advise.

CF Cr Day – 355 Committees – Requested Council review Insurances, Funding, etc.

Director of Engineering advised Council will review and advise at a later meeting. Director Corporate Services to report to March 2014 meeting

DW Cr Day – Old Cars on Private Property, South Lockhart

Director of Engineering advised Council staff currently looking into what can be cone about issue and a report will be brought back to the March 2014 meeting.

DW Cr Day – Pond at Caravan Park is leaking Director of Engineering to investigate and advise (repair will most likely require pond to be drained).


_________________________ CHAIRPERSON


DW Cr Yates – Horse Manure building up again on

Private Property at Yerong Creek Director of Engineering advised ongoing issue/difficult to address, but will investigate and advise. Met with one of residents pre-Xmas 2013 – joint meeting with all parties required to resolve.

DW Cr Yates – Closed off section of Macconochie St, Yerong Creek and the keeping of the stallion

Director of Engineering to investigate and advise. Met with one of residents pre-Xmas 2013 – joint meeting with all parties required to resolve.

Ordinary Council Meeting Held 18 Nov 2013

Cou

ncill

or’s

Que

stio

ns Cr Day – The Rock-Bullenbung Road Going to Traffic Committee.

Approved by traffic committee. Signs ordered.

Cr Driscoll – Public Swimming Pools See Business paper.

Cr Driscoll – Planning and Infrastructure Population Projections

See Business paper.

Cr Verdon – Business Cards for Councillors In progress.

17 February 2014 Council Meeting – Correspondence Sent to Councillors

Date to Councillors

From

Subject

File Ref

11/12/13 (hard copy)

Communities Unite to Fight Brain Cancer

Thank You Certificate for donation C63-015

16/12/13 (e-mail)

Cr Keith Rhoades, LGNSW

LGNSW Weekly – 13 Dec 2013, Issue #50 D14-005

16/12/13 (e-mail)

Australian Local Government Association

ALGA News 13 Dec 2013 A75-005

17/12/13 (e-mail)


LGNSW Media Release – Councils Reject ‘Greedy’ New Tax on Properties

D14-010

17/12/13 (e-mail)


Letter to Dr Peter Boxall, IPART of NSW re. LLS Board of Chairs Submission on Funding Framework for LLS NSW

D14-010

17/12/13 (e-mail)

Julie Briggs, REROC REROC Presentation 12 Dec 13 - Dept. of Planning Slides – Preliminary 2013 Population Projections for NSW: Focus on REROC Region

R30-005

17/12/13 (e-mail)

Cr Paul Braybrooks to IPART of NSW

REROC response to Review of Funding Framework for LLS.

R30-005

17/12/13 (e-mail)

Shannan Botten Travel & Sister City Officer, Broken Hill City Council

Embracing Change - 2014 Australian Local Government Women's Association (NSW) Conference

C55-005

18/12/13 (e-mail)


Update on the Independent Local Government Review Panel

I06-005

18/12/13 (e-mail)

Disability Inclusion Bill Team, Law & Justice, Dept of Family & Community Svcs, Ageing Disability & Home Care

Consultation Draft Disability Inclusion Bill 2014 – What it Proposed for Local Councils


_________________________ CHAIRPERSON


19/12/13 (e-mail)


LGNSW Weekly – 19 Dec 2013, Issue #51 D14-005

08/01/14 (e-mail)


Final Report of Independent Local Government Review Panel and Final Report of the Local Government Acts Taskforce

I06-005

08/01/14 (e-mail)

The Hon Don Page MP Letter inviting written submission feedback to The Division of Local Government re. the release of the documents, Final Report of Independent Local Government Review Panel and Final Report of the Local Government Acts Taskforce

I06-005

09/01/14 (e-mail)

Local Government Review Panel

Media Release - Release of the Panel’s Final Report: Revitalising Local Government

I06-005

20/01/14 Cr Keith Rhoades, LGNSW

LGNSW Weekly – 10 Jan 2014, Issue #1 D14-005





3/2/14 The Hon Katrina Hodgkinson MP

Response re. Flood Damage Crisis A30-005

3/2/14 Australian Local Government Association

ALGA News – 31 Jan 201 A75-005




14/14 RESOLVED on the motion of Crs Driscoll and Verdon that the information be noted.


_________________________ CHAIRPERSON


Staff Reports General Manager 1. INDEPENDENT REVIEW PANEL REPORT (GM/I06-005)

Executive Summary Release of the Independent Review Panel’s (IRP) final report and recommendations and allowing consultation and submissions by 4 April 2014. Report The IRP’s final report (The Report) has been released and needs to be responded to by the deadline for consultation of 4 April 2014. The Report is 136 pages long and is the culmination of over 12 months of work by the Panel and a series of discussion papers, all of which have been the subject of consultation and response by the Industry. The Report (which has been previously distributed) contains a total of 65 recommendations, most of which have a good deal of merit and are positive for the future of the Industry. It is unfortunate that all the good work and recommendations put forward by the Panel have been completely overshadowed by the elephant in the room – the amalgamation debate. In a media release after the issue of the Report, Keith Rhoades President of LGNSW stated “obviously Local Government’s main concern is Council amalgamations. While the report does not support forcibly amalgamating councils, it does provide a very detailed ‘merger’ blueprint for a future state government without the current ‘no forced amalgamations’ policy.” The Report sets out the following options for the future of every Council outside the Sydney/Newcastle/Wollongong regions: • Working as part of a Joint Organisation (JO) (proposed new name for regional organisations –

similar to REROC with widened functions) • Merging with one or more adjoining Councils to create a more robust unit • Transitioning to the status of a ‘Rural Council’ under the umbrella of a JO • Forming part of the proposed new arrangements for the Far West region. The detailed preferred option for Lockhart Council is to either become a Rural Council in Riverina JO or merge with Wagga Wagga. It also states our merger potential as being medium. Mayor Yates has already reiterated in the media our total opposition to a merger with Wagga Wagga, and Rod Kendall, Mayor of Wagga Wagga has also publicly stated their opposition to a merger with Lockhart. Obviously much debate is yet to come on this issue. There are many positive recommendations in The Report and out of the 65 recommendations in total, the 30 odd principal recommendations are set out on page 16 of the Report under the following headings. All 65 recommendations are included as Attachment 1: • Fiscal responsibility • Strengthening the revenue base • Meeting Infrastructure Needs • Improvement, Productivity and Accountability • Political Leadership and Good Governance • Advance structural reform • Regional Joint Organisations • Rural Councils and Community Boards • Metropolitan Sydney, Hunter and Central Coast • Non-metropolitan regions • The far west • State-Local Government relations. Numerous meetings will be held locally, at regional level and state level to deal with the Report, however at our Council level, we need to formulate a response to meet the deadline of 4 April 2014. This will mean preparing a submission encompassing our response to the 65 recommendations and perhaps a separate response to the merger proposals.


_________________________ CHAIRPERSON


I would propose a small Committee be formed comprising Mayor, Deputy Mayor, one other Councillor and myself to consider the recommendations and formulate a draft response. This may need to be followed up with a Council workshop to finalise the response. Integrated Planning and Reporting Reference E4.2 - Plan for the long term sustainability of the shire. Legislative Policy & Planning Implications Potential impact on all facets of our organisation. Budget & Financial Aspects Unknown at this stage. Attachment (1) Revitalising Local Government – Recommendations. Recommendation: That a sub-committee be formed comprising Mayor, Deputy Mayor, one other Councillor and General Manager to consider the recommendations contained in the final report of the Independent Review Panel and to formulate a draft response in time for submission by the due date of 4 April 2014.

15/14 RESOLVED on the motion of Crs Verdon and Schirmer that a sub-committee be formed comprising Cr Yates, Cr Schirmer, one other Councillor and General Manager Rod Shaw to consider the recommendations contained in the final report of the Independent Review Panel and to formulate a draft response in time for submission by the due date of 4 April 2014.

16/14 RESOLVED on the motion of Crs Verdon and Schirmer that Cr Day be the additional member of the sub-committee.

2. LOCAL GOVERNMENT ACTS TASKFORCE REPORT (GM/I06-005)

Executive Summary Release of the Local Government Acts Taskforce (LGAT) final report and recommendations and allowing consultation and submissions by 4 April 2014. Report The LGAT final report (The Report) has been released and needs to be responded to by the deadline for consultation of 4 April 2014. The Report is the culmination of over 12 months of work by the LGAT and a series of discussion papers, which have been the subject of consultation and response by the Industry. The Report (which has been previously distributed) contains voluminous recommendations, most of which have a good deal of merit and are positive for the future of the Industry. The LGAT notes the wide spread support received from stakeholders for the proposals made in its discussion paper. It has endeavoured to formulate recommendations for an enabling, principles-based Act that simplifies the regulatory aspects of the legislation. It also notes that rather than a total rewrite, it is more in need of refocus, re-emphasis and simplification. The LGAT notes the widespread support for the IPR framework from the Industry, and reflects this by focusing its key recommendation on the restructure of the new Act around this framework. It further notes that by giving IPR more prominence in the Act and redrafting and/or incorporating other sections of the Act into the IPR framework will result in a more streamlined Act that eliminates unnecessary red tape and duplication. The new IPR framework will support more autonomy for councils which engage effectively with their communities to deliver outcomes requested by the community for its future well-being and sustainability.


_________________________ CHAIRPERSON


There are several pages of recommendations by the LGAT as well as commentary on the major changes proposed, all of which is included as an Attachment. I would propose a small Committee be formed comprising Mayor, Deputy Mayor, one other Councillor and myself to consider the recommendations and formulate a draft response. This may need to be followed up with a Council workshop to finalise the response. Integrated Planning and Reporting Reference E4.2 - Plan for the long term sustainability of the shire. Legislative Policy & Planning Implications Potential impact on some facets of our organisation. Budget & Financial Aspects Unknown at this stage. Attachment (2) Local Government Acts Taskforce (LGAT) final report and recommendations. Recommendation: That a sub-committee be formed comprising Mayor, Deputy Mayor, one other Councillor and General Manager to consider the recommendations contained in the final report of the Local Government Acts Taskforce and to formulate a draft response in time for submission by the due date of 4 April 2014.

17/14 RESOLVED on the motion of Crs Morgan and Driscoll that a sub-committee be formed comprising Cr Yates, Cr Schirmer, Cr Day and General Manager Rod Shaw to consider the recommendations contained in the final report of the Local government Acts taskforce and to formulate a draft response in time for submission by the due date of 4 April 2014.

3. RIVERINA REGIONAL LIBRARY MOBILE LIBRARY SCHEDULE REVIEW (GM/L20-005) Executive Summary Review being undertaken by Riverina Regional Library (RRL) of its mobile library schedule and requesting input from Council by 28 February 2014. Report RRL is currently reviewing its mobile library services. Currently 2 mobile services are being operated and this review of requirements is now taking place to operate beyond July 2015. Information required is Council’s intent to: • Increase current hours of service and/or number of service points • Decrease current hours of service and/or number of service points • Or maintain current hours of service and/or number of service points. The current service provided is: Lockhart 7 hours per fortnight - 3.5 hours per week – 1 block per week Milbrulong 1 hour per fortnight - 1 block Pleasant Hills 1.25 hours per fortnight - 1 block The Rock 1.5 hours per fortnight - 1 block Yerong Creek 1 hour per fortnight - 1 block. Issues recorded from each service point for the year ending 30 June 2013 are: Issues Average per hour Lockhart 6799 39 Milbrulong 391 16 Pleasant Hills 306 12 The Rock 507 20 Yerong Creek 117 5


_________________________ CHAIRPERSON


Whilst being conscious of service provision to small communities, it is also necessary to consider whether a service is being provided efficiently. RRL considers that less than 1000 issues per annum is a marginal stop. On that basis, each stop except for Lockhart should be scrutinised for future service provision. It is necessary to take into account that the library membership card is universal across each of the libraries in the RRL network, and it also offers e-magazines, e-books and e-audio to each member who has an internet connection. Comments on each stopping point are: Milbrulong – likely to have significantly lower patronage now the school has been closed – also close proximity to Lockhart Pleasant Hills – close proximity to Henty The Rock – disappointing numbers maybe because users use Wagga library whilst there for work etc. Yerong Creek – proximity to Henty Lockhart – by far the most patronised of any mobile service in the RRL area. Integrated Planning and Reporting Reference E2: Accessible and responsive service delivery. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects RRL advises the cost to Council of each hour of usage of the mobile library service is $120.80 so for example in the case of Yerong Creek 25 services for year costs $3020 or $25.80 per issue. If for example the Milbrulong, Pleasant Hills and Yerong Creek service points were stopped because of insufficient patronage, 3.25 hours per fortnight would not be required. On the basis of 25 services per year, this would convert to savings of almost $10,000 per annum. The current cost to Council of the mobile library service is $51,000 per annum. Attachment (3) Riverina Regional Library Mobile Library Schedule Review. Recommendation: That Council carefully scrutinises current service provided and service usage and determines future services to be delivered by RRL mobile library.

18/14 RESOLVED on the motion of Crs Verdon and Schirmer that RRL be informed that Council requires no changes to the current mobile library services provided.

4. THE ROCK NATURE RESERVE (P10-060) Executive Summary To explore options for additional funding for maintenance and development of The Rock Nature Reserve consistent with environmental considerations. Report I draw Council’s attention to an editorial column in the Wagga Wagga Daily Advertiser on 27 January 2014 which gives a critical review of, in their words, the current neglected state of the Nature Reserve and its tourism potential if funds and resources were used to develop it as an attractive drawcard. As Council is aware, the Nature Reserve does not come under our care, control and management but is administered by the National Parks and Wildlife Service, the regional office being situated in Moama. However, the Nature Reserve is situated in our shire area and is regarded as a significant attraction by visitors. As such, it is important that it be presented in as good a light as possible, because the more tourists come to the area, the better for our economy.


_________________________ CHAIRPERSON


Council has in the past made representations to the NPWS for more maintenance, signposting etc. and although being sympathetic to our requests, NPWS has invariably responded that it is a nature reserve and those matters are their primary objective with tourism considerations definitely at the bottom of their priorities. As well as this, recent discussions with them have highlighted the lack of funds they have to carry out any more than just the basic necessities. The Nature Reserve has huge tourist potential but if it is to be tapped, a significant change in management priorities will be required and of course, any development would need to be sympathetic to the environmental aspects of the Reserve. The regional officers are well meaning and receptive to our requests but are constrained by their Plan of Management, lack of funds, and the priorities of their political masters. If we want more funding and development we will need to make approaches to the Minister via our local member and I suggest our first step should be a meeting with our local member to explore options. I am also aware that the Plan of Management for the Nature Reserve is due for review commencing about mid-year. This will be a golden opportunity for Council to have input into the future management goals for the Reserve. Integrated Planning and Reporting Reference C1.1 - Provide excellent nature reserves and protected areas within our community. B5.2.2: Explore tourism opportunities, developments and partnerships that are based on our natural assets such as eco-tourism activities and cycle tourism. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Nil. Attachment (4) • “The Rock Mountain Walk needs Restoration” – Wagga Wagga Daily Advertiser, 27 Jan 2014 • Emails – The Rock Nature Reserve Enhancements Recommendation: That Council: a) initiate discussions with Local Member Daryl Maguire to explore options to make more funding

available for maintenance and development of The Rock Nature Reserve consistent with environmental considerations.

b) Contact NPWS to advise of our interest in the future of the Nature Reserve and to provide input into the upcoming Plan of Management Review.

19/14 RESOLVED on the motion of Crs Schirmer and Day that Council: a) initiate discussions with Local Member Daryl Maguire to explore options to make more

funding available for maintenance and development of The Rock Nature Reserve consistent with environmental considerations.

b) Contact NPWS to advise of our interest in the future of the Nature Reserve and to provide input into the upcoming Plan of Management Review.

5. REQUEST FOR FINANCIAL ASSISTANCE – WARRANGONG VINTAGE HARVEST DAY IN ASSOCIATION WITH THE HEADLIE TAYLOR HEADER ANNIVERSARY COMMITTEE(GM/D30-005) Executive Summary Request for financial assistance received from Warrangong Vintage Harvest Day and the Headlie Taylor Header Anniversary Committee.


_________________________ CHAIRPERSON


Report Council first considered a request from the Vintage Harvest Day group at its September meeting and at the time Council resolved not to financially support the request, mainly due to the fact that the majority of activities seemed to be associated with events south of the shire and provided little community benefit to our shire community. More information has now been made available about the event(s). They are associated with the Henty Show, and the community of Pleasant Hills is expected to be a beneficiary of the events from accommodation hosting. The Henty Show is to be held 8 Feb 2014 and the Vintage Harvest Day on the following day. Council again considered the request at its December meeting, but was unable to overturn its December decision due to 3 months not having lapsed from its previous decision. Council resolved in December to reconsider the request for a donation at this meeting. Integrated Planning and Reporting Reference A3.2 – Facilitate and Support our Community to deliver vibrant and Dynamic Community Events. Legislative Policy & Planning Implications Compliance with Council’s eligibility criteria is as follows: • Be based within the Council area - Yes • Be not for profit – Not stated • Not having received other funding from Council in this financial year - Yes • Agree to acknowledge Council’s contribution in publicity for the event – Not stated.

Budget & Financial Aspects Budget of $20,000. $2,145 unspent. Attachments (5) • Warrangong Vintage Harvest Day Information Flyer • Headlie Taylor Header Anniversary Celebrations Presentation. Recommendation: That Council determine whether to provide a donation for the Warrangong Vintage Harvest Day.

20/14 RESOLVED on the motion of Crs Yates and McDonnell that an amount of $500 be donated to the Warrangong Vintage Harvest Day to show Council’s appreciation of the day.

Upon being put to the vote, the motion was LOST.

The Director of Corporate Services vacated the Chambers during the discussion and voting for the following item.

6. REQUEST FROM SPIRIT OF THE LAND FESTIVAL COMMITTEE (C95-020) Executive Summary Request from Spirit of the Land Lockhart Inc (SOLL) for Council to commit funding in next year’s budget for their planning purposes Report SOLL is requesting Council to commit similar funding in its 2014/15 budget as exists in our current budget for our support to the Festival. The support requested is $10,000 for the main prize in the Farm Art Sculpture Award and continued support for the marketing budget, for which we contributed $5,000 this year. In addition to this, we contribute $2,000 in kind support towards services during the Festival e.g. traffic control, garbage disposal etc. Costs exceeding $2,000 are charged back to SOLL.


_________________________ CHAIRPERSON


This Festival is the premier event on the Lockhart calendar and the chief tourism and economic drawcard for the shire. It was an outstanding success last year and deserves Council’s continued support. Integrated Planning and Reporting Reference A3.2 - Facilitate and support our community to deliver vibrant and dynamic community events. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Similar investment as in current budget of $17,000. Attachment (6) Letter from Liz Pertzel, President, Spirit of the Land Lockhart Inc. Recommendation: That Council commit $17,000 in its 2014/15 budget for support to the Spirit of the Land Festival Committee.

21/14

A MOTION was moved by Crs Morgan and Day that Council commit $17,000 in its 2014/15 budget for support to the Spirit of the Land Festival Committee.

An AMENDMENT was moved on the motion of Crs Verdon and Douglas that Council commit funds for the next two years of $17,000 per annum on the understanding that the Committee will endeavour to be self-sufficient financially by that time with any further assistance after this date to be reviewed.

The amendment was passed, became the motion and was carried.

RESOLVED on the motion of Crs Verdon and Douglas that Council commit funds for the next two years of $17,000 per annum on the understanding that the Committee will endeavour to be self-sufficient financially by that time with any further assistance after this date to be reviewed.

7. RECOGNITION OF SERVICE POLICY (GM/S30-005) At its meeting on 18 November 2013, Council resolved “on the motion of Crs Day and Morgan that:

a) the draft policy be placed on public advertisement for 28 days and be considered for adoption at

the next meeting of Council with the following amendment: the words “subject to the approval of the General Manager” under the heading ‘Implementation’, in the sentence beginning “The recipient will have the choice…” be removed.

b) that a one-off retirement gratuity be made equivalent to the quantum as applied in the unofficial practice previously existing, to a recently retired staff member recognising the value and contribution made during employment.”

No comments have been received and accordingly Council may wish to adopt the policy. Attachment (7) Draft policy – 3.24 Recognition of Service. Recommendation: That Council adopt the Recognition of Service Policy.

22/14 RESOLVED on the motion of Crs Schirmer and Verdon that Council adopt the Recognition of Service Policy.


_________________________ CHAIRPERSON


8. PAYMENT OF COUNCILLORS AND MAYORAL FEES, EXPENSES AND FACILITIES POLICY (GM/C85-035) At its meeting on 18 November 2013, Council resolved “on the motion of Crs Verdon and Schirmer that: a) that the policy ‘Payment of Councillors and Mayoral Fees Expenses and Facilities’ be placed on

exhibition for a period of 28 days seeking public comment; b) that the matter again be considered by Council at its next meeting, and c) that the General Manager investigate if a separate allowance can be paid for Deputy Mayor,

commencing next budget.” No comments have been received and accordingly Council may wish to adopt the policy. Attachment (8) Policy 1.1 – Payment of Councillors and Mayoral Fees, Expenses and Facilities. Recommendation: That Council adopt the Payment of Councillors and Mayoral Fees, Expenses and Facilities Policy.

23/14 RESOLVED on the motion of Crs Verdon and Schirmer that Council adopt the payment of Councillors and Mayoral Fees, Expenses and Facilities Policy.

Council adjourned for dinner at 7.01pm. Council meeting reconvened at 8.00pm.


_________________________ CHAIRPERSON


Director Corporate Services 9. STATEMENT OF FUNDS DECEMBER 2013 (DCS/F10-010)

31 December 2013

Statement of Funds as at: 31 December 2013

Combined Bank Accounts: $Bank Balance as at: 1 December 2013 2,037,607.67Plus: Receipts to:

Rates receipts 230,766.59 Sundry Debtor receipts 61,732.16 Grant receipts - -

RTA - Reg Rds Block Grant - - - Prichard Galore Hill Trust 0.00

Investments redeemed - Interest on Investment 12,320.89 Sale of Vehicles - Refunds - ATO 30,853.00 Other receipts 452,408.73 Total receipts for month 788,081.37

2,825,689.04Less: Payments for Month less Canc. Chqs 2,317,831.80

Current Bank Balance 507,857.24

Investments:BENDIGO 3.45 350,000.00 4.14%BENDIGO 3.45 500,000.00 5.92%BENDIGO 3.70 500,000.00 5.92%BENDIGO 4.00 400,000.00 4.73%Curve Securitys/AMP 3.90 250,000.00 2.96%IMB Limited 3.80 250,000.00 2.96%IMB Limited 3.50 250,000.00 2.96%IMB Limited 3.50 200,000.00 2.37%IMB Limited 3.50 300,000.00 3.55%IMB Limited 3.50 500,000.00 5.92%ING Limited 3.88 250,000.00 2.96%ING Limited 3.75 500,000.00 5.92%ING Limited 3.58 500,000.00 5.92%NAB 3.75 500,000.00 5.92%NAB 3.76 250,000.00 2.96%NAB 3.70 250,000.00 2.96%NAB 3.71 500,000.00 5.92%NAB 3.72 500,000.00 5.92%WESTPAC 4.00 300,000.00 3.55%WESTPAC 3.66 250,000.00 2.96%WESTPAC 3.73 500,000.00 5.92%IMB Limited At Call 650,000.00 7.69%

8,450,000.00 0.00%TOTAL FUNDS HELD ARE: 8,957,857.24 100.00%

These funds are comprised as follows:CURRENT A/C INVESTMENTS TOTAL

General Fund -807,540.66 7,489,035.51 6,681,494.85Lockhart Sewerage 754,691.03 590,015.90 1,344,706.93The Rock Sewerage 151,864.37 337,102.78 488,967.15Yerong Creek Sewerage 366,984.70 33,845.81 400,830.51Trust Fund 41,857.80 41,857.80

507,857.24 8,450,000.00 8,957,857.24

RESERVES Externally Restricted 2,742,659.00Internally Restricted 5,707,341.00Unrestricted 507,857.24

8,957,857.24

10 February 2014

I hereby certify that all investments shown have been made in accordance with Section 625 of the Local Government Act 1993, the Regulations and Council's Investment Policy.

Director Corporate Services

% of Total

The reconciled position of funds held in Council's bank accounts and on investment as at is shown below for the information of members.

Interest Rate per Annum Amount Invested


_________________________ CHAIRPERSON


Recommendation: That the Statement of Funds for December 2013 be received.

24/14 RESOLVED on the motion of Crs Morgan and Day that the Statement of Funds for December 2013 be received.


_________________________ CHAIRPERSON


10. STATEMENT OF FUNDS JANUARY 2014 (DCS/F10-010)

31 January 2014

Statement of Funds as at: 31 January 2014

Combined Bank Accounts: $Bank Balance as at: 31 December 2013 507,857.24Plus: Receipts to:

Rates receipts 92,386.81 Sundry Debtor receipts 135,128.97 Grant receipts - -

RTA - Reg Rds Block Grant 267,575.00 NSW Trade & Investment Muse 110,000.00 Prichard Galore Hill Trust 28.44

Investments redeemed - Interest on Investment 30,822.19 Sale of 218 Green St 24,882.92 Refunds - ATO 32,488.00

- Other receipts 839,383.69 Total receipts for month 1,532,696.02

2,040,553.26Less: Payments for Month less Canc. Chqs 998,853.71

Current Bank Balance 1,041,699.55

Investments:BENDIGO 3.45 350,000.00 4.64%BENDIGO 3.45 500,000.00 6.62%BENDIGO 3.70 500,000.00 6.62%BENDIGO 4.00 400,000.00 5.30%Curve Securitys/AMP 3.90 250,000.00 3.31%IMB Limited 3.50 200,000.00 2.65%IMB Limited 3.50 300,000.00 3.97%IMB Limited 3.50 500,000.00 6.62%IMB Limited 3.50 250,000.00 3.31%IMB Limited 3.50 250,000.00 3.31%ING Limited 3.88 250,000.00 3.31%ING Limited 3.75 500,000.00 6.62%ING Limited 3.58 500,000.00 6.62%NAB 3.70 250,000.00 3.31%NAB 3.71 500,000.00 6.62%NAB 3.70 500,000.00 6.62%NAB 3.72 500,000.00 6.62%WESTPAC 3.52 250,000.00 3.31%WESTPAC 3.55 300,000.00 3.97%WESTPAC 3.73 500,000.00 6.62%

7,550,000.00 0.00%TOTAL FUNDS HELD ARE: 8,591,699.55 100.00%

These funds are comprised as follows:CURRENT A/C INVESTMENTS TOTAL

General Fund -272,456.47 6,589,035.51 6,316,579.04Lockhart Sewerage 752,530.94 590,015.90 1,342,546.84The Rock Sewerage 149,225.89 337,102.78 486,328.67Yerong Creek Sewerage 370,512.95 33,845.81 404,358.76Trust Fund 41,886.24 41,886.24

1,041,699.55 7,550,000.00 8,591,699.55

RESERVES Externally Restricted 2,476,867.56Internally Restricted 5,073,132.44Unrestricted 1,041,699.55

8,591,699.55

11 February 2014

I hereby certify that all investments shown have been made in accordance with Section 625 of the Local Government Act 1993, the Regulations and Council's Investment Policy.

Director Corporate Services

% of Total

The reconciled position of funds held in Council's bank accounts and on investment as at is shown below for the information of members.

Interest Rate per Annum Amount Invested

Recommendation: That the Statement of Funds for January 2014 be received.


_________________________ CHAIRPERSON


25/14 RESOLVED on the motion of Crs Driscoll and Morgan that the Statement of Funds for January 2014 be received..

11. QUARTERLY BUDGET REVIEW TO DECEMBER 2013 (DCS/F10-010)

Executive Summary In accordance with the Local Government Act, 1993, a review of Council’s Budget position as at 31 December 2013 has been undertaken and the following is submitted for Councillors consideration. Report General Fund When Council adopted the 2013-2014 Operational Plan Budget in June 2013 Council budgeted for a surplus of $1,481.00. The Budget Review at 31 December 2013 indicated a projected surplus of $134,081.00 as at 30 June 2014 after taking into account movements in revenue and expenditure for the quarter. The December 2013 Quarterly Budget Review Statement details are included as “Attachment 9”. The significant alterations in the budget for the December quarter are as follows:

Increases in Income1020-1093-0000 OHS - Incentive Payment 5,158 3060-1135-0000 Tipping Fees 9,000 3060-1136-0000 Scrap Metal Sales 13,662 1040-1231-0000 Interest On Investment 20,000 1060-1375-0000 Engineer & Works-Diesel Fuel Rebate 8,000 5432-1400-0000 Flood Funding-Regional Rds 187,338

243,158

Decrease in Expenses3040-2005-0001 Leave Liability Adjustment 77,361 1020-2330-0000 Admin - Repairs & Maintenance 7,000

84,361

Increases in Expenses1080-2070-0000 Outdoor Staff - Training 25,000 1020-2220-0003 Consultant - Quarry Management Plans 8,000 1020-2260-0000 Telephone Expenses 6,000 3040-2275-0000 Town Planning - Consultants 80,164 1020-2320-0000 Admin - Printing & Stationery 15,000 3200-2330-0000 Public Toilets - Repairs & Maint 8,000 1060-2390-0000 Depot Expenses 10,000

152,164 Commentary: 5432-1400 Reimbursement of flood damage repairs to Regional roads in the shire incurred in previous financial year(s). 3040-2005-0001 Leave Liability Adjustment – adjustment to reflect the extended leave of Director of Environmental Services. This adjustment thereby reduces the actual cost of engaging the services of consultants Building & Environment Services Today. 1020-2320 Increase volume of usage of photocopiers and stationery. 3200-2300 vandalism and repairs to toilets, mainly in Lockhart. 1060-2390 increase in costs and some one-off minor works.


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Sewerage Funds A review of Council’s three (3) Sewerage Funds has been undertaken with the significant alterations in the budget for the December quarter being: Increase in Expenses 8130-2388 The Rock Sewer Pump Station Rep & Maintenance 15,000 Commentary - new water flow meter as required by EPA licensing agreement. The revised estimated result for each fund is set out below:

Fund Original Estimates @ 1 July 2013

Amendments @ 30 Sept 2013

Amendments @ 31 Dec 2013

Revised Estimates @ 30 June 2014

General Fund-Net of Inc & Exp and Capital Budget $1,481.00 -$53,248.00 $185,848.00 $134,081.00Lockhart Sewerage Fund $802.00 $20,171.00 $0.00 $20,973.00The Rock Sewerage Fund $695.00 $3,926.00 -$3,000.00 $1,621.00Yerong Ck Sewerage Fund $670.00 $1,771.00 $0.00 $2,441.00

Net Consolidated Budget Surplus/(Deficit) $3,648.00 -$27,380.00 $182,848.00 $159,116.00

Attachment (9) December 2013 Quarterly Budget Review Statement. Recommendation: That: a) the information be noted; and b) the adjustments in income and expenditure for the December 2013 Budget Review be adopted.

26/14 RESOLVED on the motion of Crs Verdon and Schirmer that: a) the information be noted; and b) the adjustments in income and expenditure for the December 2013 Budget Review be

adopted.


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Director of Engineering 12. ENGINEERING REPORT (DE/T10-005)

Executive Summary Monthly report on engineering matters. Report (a) Works Report: Long term repairs of roads following March 2012 storm event have now been

substantially completed. All three grader crews are undertaking reconstruction projects, being at Woodend-Fiveways Road, Albury Road at Urangeline East and Plunkett Street, Yerong Creek. Works in the intersection of Urana & Ford Streets, The Rock is complete. Other major projects still to be undertaken this financial year are Osborne-Yerong Creek Road at Woodend, as well as pavement rehabilitation on Albury Road near Pleasant Hills. Programme ‘snap shot’ is included in the attachments. Sealing backlog has been completed, with Contract sealing scheduled to commence mid-late February 2014. Drainage works in Day Street, Lockhart to be undertaken with in-house staff, and now scheduled to commence late February 2014 following extensions of culverts on Osborne-Yerong Creek Road; delivery of materials has been completed. This drainage will reduce the effect of local stormwater runoff impacting along the kerb & gutter in the CBD.

(b) Flood Claim: Works on the programme for 2013/2014 for the March 2012 Local Roads are

progressing well, with 98% complete. RMS assessor to visit in coming months to inspect and approve the works/payment.

(c) Flood Studies: Following last Flood Committees meeting on 5 November 2013 where draft final

report and detailed mitigation measures were discussed with the final reports now expected to be presented late February 2014, and then go on public exhibition.

(d) Road Safety Officer: Nil to report. (e) Traffic Committee: Approval given to installation of additional safety signage on sweeping bend

on the The Rock-Bullenbung Road; as well as school bus signs at Tootool Rest Stop. (f) Lockhart Local Emergency Management Committee: Next LEMC and Interagency meetings are

scheduled for 14 February 2014. (g) Fleet: The new light truck for Lockhart P&G has been delivered, with new body currently been

manufactured.

Integrated Planning and Reporting Reference D3.1 – Develop infrastructure for our community. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment (10) Updated Works Programme. Recommendation: That the information be noted.

27/14 RESOLVED on the motion of Crs Douglas and McDonnell that the information be noted.


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13. NOXIOUS WEEDS (DE/N10-025)

Executive Summary Monthly report on Noxious Weeds. Report Property Inspections Targeted inspections have been carried out for properties between The Rock Mangoplah Road, Jaeger’s Lane and Burke’s Creek, those south of the Yerong Creek Mangoplah Road in the areas of Shaw’s and Seeliger’s Lanes, and Kertez Road, and properties south of the Bidgeemia Road and west of Jim McDonnell’s Lane. The weed most commonly found has been Horehound, although often only in small quantities. It is evident that some property owners, whose weed control is generally of a high standard, do not actively control Horehound. St Johns Wort has also been found on many properties, as have Bathurst burrs. Most landholders have been quick to enforce control which is very encouraging. Locally St Barnaby’s Thistle has been evident in the Jaeger’s Lane area, as has Silverleaf Nightshade in the Bidgeemia area, although in small quantities. Emphasis has been towards early detection of Prairie Ground Cherry towards the southern regions of the Shire, where there is pressure from infestations of neighboring Shires.

No. 1st Inspections

No. Re-inspections required

No.2nd Inspections

No. Sect 18A’s issued

No.3rd Inspections

No. Section 18’s issued

54 12 9 5 4 2 A proposed Section 20 was also issued in order to obtain control of a Coolatai grass infestation. This infestation has been controlled. Spray Program Priority for spraying has been given to the control of St Johns Wort in the Shire, particularly along roads towards the east of the Shire, as well as Council’s reserves including Galore Hill. Council’s Spray Operator and Noxious Weeds Inspector are spot spraying throughout the Shire. Horehound and Silverleaf nightshade is also being targeted upon identification, as have spiny burr grass and Bathurst burrs. Infestations of prairie ground Cherry at the Lockhart Showground have been treated. New Weed Incursion A lone specimen of Chilean Needle Grass was found on a private property adjacent to McRories Lane. This specimen was removed and sent to the herbarium for positive identification. Further inspections in the area have resulted in no further sightings of the plant. Pesticide Use Notification Plan In February 2007, Council prepared and adopted the Lockhart Shire Council Pesticide Use Notification Plan. The Plan is based on the principle that members of the community should have access to information on local pesticide use so that they can reduce their exposure should they so wish. Given the original date of adoption, the Plan is due for review. A draft of the proposed Pesticide Use Notification Plan (Second Edition) has been prepared and advertised for comment. As no comment has been received the proposed Plan is set to be adopted. Integrated Planning and Reporting Reference C1 – Protected biodiversity and open space. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects Will be conducted within Councils allocated budget.


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Attachment Nil. Recommendation: That: (a) the information be noted. (b) the proposed second edition of the Pesticide Use Notification Plan be adopted by Council.

28/14 RESOLVED on the motion of Crs Morgan and McDonnell that: (a) the information be noted, and (b) the proposed second edition of the Pesticide Use Notification Plan be adopted by

Council. 14. PARKS AND GARDENS REPORT (DE-P10-005)

Executive Summary Monthly report on Parks & Gardens. Report General Maintenance General regular duties include inspections of parks and public facilities to remove litter, clean BBQ’s, check for damage or vandalism, clear footpaths and empty public and roadside bins. Most areas undergo inspections twice per week, including Galore Hill, where crews also clean and check the toilet facilities. Contract cleaners attend to the public toilet facilities in Lockhart, The Rock and Yerong Creek. The bird aviary at Hodgson Park is cleaned weekly and display branches are also replaced. Playgrounds in the shire are being inspected regularly as per Australian Standards, with any maintenance being noted and completed as necessary. CWA Park - Old Admin Building Site Bollards and chain have been installed at the back of the park to separate the garden bed from the designated park area. Further planting in the garden bed behind the lawn will be postponed until Autumn due to the demanding watering schedule over summer. Pools Both pools have reported good attendance rates due to the extreme temperatures. The grounds are being maintained by the contractors until the end the season, mid-March. Selected staff and pool contractors have attended the Royal Lifesaving Pool Water Quality Program. The program aims to improve knowledge and techniques when testing and adjusting pool water. Trees Recently planted trees have been watered once a week. Any further planting will now be delayed until Autumn due to the demanding summer watering schedule. Basal shoots have been removed from the Peppercorns in Green and Ferrier streets and many others the Ash. Stump grinding of previously removed trees has been completed in Lockhart and The Rock. Some more dead/dying trees have since been removed, grinding of these stumps will be scheduled for next financial year. Removal of the stumps in Plunkett Street, Yerong Creek has been completed. The Rock Cemetery The installation of cement sleepers replacing the old timber edging around the Lawn Cemetery has been completed.


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Mowing and Slashing Mowing of irrigated areas is being conducted fortnightly or as required. Slashing of town streets was completed before the Christmas break and included the town entrances and Olympic Hwy. Only limited slashing is now being conducted due to the current high fire danger; the hot, dry weather has slowed growth significantly though. Slashing of most areas is scheduled for late February, early March. Osborne Recreation Ground was slashed upon request of the committee due to a scheduled media visit. Parks and Gardens Routine maintenance is being conducted including regular weeding, spraying, pruning, fertilizing, watering and mulching. Whippersnipping and edging of irrigated areas is being conducted fortnightly. Checks and maintenance will be carried out on all irrigation systems throughout the warmer months. Weed Control Regular weed control is being conducted on Council property including hand spraying and weeding of gardens. Urana/Ford Street, The Rock The refurbishment of this intersection was completed before Christmas with the planting of the three cut out sections in the largest stencil-crete island. The varieties of shrubs and grasses were chosen for their hardiness, height and contrasting foliage colour and texture. The base of the garden cut outs were ripped to improve drainage after years of compaction under the road. New soil was added along with drip irrigation and mulch. Extra power boxes have been installed in the Urana street islands and lighting to the Cenotaph. Crews assisted with the locating and repairs to underground irrigation. Extensive clean-up was also required after the trenching to remove rocks and clods brought to the surface. The backfilled trench was then top-dressed with garden soil to hasten the regrowth of the turf. Plunkett Street, Yerong Creek The Rock crew has been involved in the preparations for the refurbishment of Plunkett Street and the installation of the new footpaths in Stan Galvin Park. Irrigation had to be removed or salvaged where possible in the centre islands and the old gal water pipes needs to be cut and removed. A number of sprinklers needed to be moved within the park and the Photinia hedge pruned back to allow widening of the footpaths for disabled access. Integrated Planning and Reporting Reference D1 – Infrastructure that facilitates an active community. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted.

29/14 RESOLVED on the motion of Crs Driscoll and Douglas that the information be noted.


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15. TIP OPENING HOURS - SUNDAYS (DE/W05-005) Executive Summary Council currently opens the Lockhart and The Rock tips each alternative Sunday, with the fifth Sunday of the month closed. Operationally and for employee work-life balance it is proposed to open both tips every second Sunday. Background Information Since 2010 Lockhart tip is opened on 1st and 3rd Sunday and The Rock 2nd and 4th Sunday, with both closed on the 5th Sunday when that occurs (generally 4 times a year). At times this causes confusion for residents as to which one is open, etc. In addition our employee only receives the 5th Sundays off a year, which restricts family time for this employee, and also the employee must work extra hours that week to make up for the Sunday not worked. The proposed change is to open the tips at Lockhart and The Rock on the same Sunday, every second week, with Lockhart to be opened 8:30am to 11:30am and The Rock 1:00pm to 4:00pm. This will result in each tip being opened an extra 2 weekends per year, for nil extra cost. It will cause less confusion amongst residents as it will be simply alternating without exception. The remaining tip opening times during the week are to remain unchanged. Legislative Policy and Planning Implications Nil. Integrated Planning and Reporting Reference C3.2 – Utilise effective waste management throughout the community. Budget and Financial Aspects The cost of tip operations is budgeted in Councils operating budget. Changes will have nil cost impact. Attachment Nil. Recommendation: That the tip opening hours from March 2014 onwards are: (i) Lockhart – each Wed 8:30am to 10:30am; every second Sunday 8:30am to 11:30am (ii) The Rock – each Wed 1:00pm to 3:00pm; every second Sunday 1:00pm to 4:00pm (iii) Milbrulong – each Tues 8:00am to 9:00am (iv) Yerong Creek – each Tues 1:30pm to 3:30pm (v) Pleasant Hills – each Tues 10:00am to 12:00pm.

30/14 RESOLVED on the motion of Crs Verdon and Day that the tip opening hours from March 2014 onwards are: (i) Lockhart – each Wed 8:30am to 10:30am; every second Sunday 8:30am to 11:30am (ii) The Rock – each Wed 1:00pm to 3:00pm; every second Sunday 1:00pm to 4:00pm (iii) Milbrulong – each Tues 8:00am to 9:00am (iv) Yerong Creek – each Tues 1:30pm to 3:30pm (v) Pleasant Hills – each Tues 10:00am to 12:00pm.


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16. GREEN WASTE DISPOSAL - LOCKHART (DE/W05-035) Executive Summary Currently Council has green waste disposal available at Lockhart tip only during out of tip opening hours. This service is unsustainable for a number reasons and it is proposed to close this service at Lockhart tip. Report Residents at Lockhart currently have the ability to tip green waste at Lockhart tip during the week when the tip is not open. They must obtain a key from the Council office, tip their waste, and then return the key. We have found increasingly that this service is being abused and leaving Council exposed: - Other waste being tipped in green waste (i.e. regular rubbish, furniture, noxious weeds,

asbestos), which leave Council in breach of it EPA tip regulation requirements. The contamination results in the green waste largely been non-recyclable and ending up going to landfill.

- The gate being left open and as such anyone else can come in and tip other waste, etc. - The waste is not necessarily tipped in an orderly fashion and as such takes Council staff longer

to tidy up - People are entering a Council worksite unsupervised and as such leaving Council exposed for

liability if an incident occurs. - People being able to scavenge the tip as no supervision, as well as have access to landfill area. This service is only provided at Lockhart and not at other locations. A more equitable service for shire residents is to provide green waste bin as part of the regular waste services contract. This was considered previously by Council in 2010 with the resolution being to re-visit in two-three years, and is common among Councils across Australia. Smaller green waste can be put in the 240 litre bins, collected alternating weeks to recycling. Waste that cannot fit into the bins can be disposed at the tips at regular tip opening hours. This will also allow our green waste site to be managed in a more efficient way. A composting area can be created at both Lockhart and The Rock tips, allowing the green waste to be fully recycled and used on Council parks & gardens, and potentially re-sold back to residents. This will reduce amount of waste going landfill, as presently there is significant green waste being sent direct to landfill (either by regular waste bins or contaminated green waste tipped), as well as organic waste could also be composted. Legislative Policy and Planning Implications Potential EPA licensing breaches for not disposing of waste correctly, as well as exposure for unsupervised access to a Council worksite. Integrated Planning and Reporting Reference C3.2 – utilise effective waste management throughout the community. Budget and Financial Aspects Nil cost to Council. Cost of the green waste bin is the same as the recycling bin service (currently $109/annum), however saving to Council in amount of waste going to landfill, extending life of the tips, as well as environmental benefits associated with reduced landfill and recycling. Attachment Nil. Recommendation: That Council immediately closes the tipping of green waste at Lockhart Tip out of tip opening hours and at Waste Services Contract renewal (in 12 months) include option to consider having green waste bins as part of regular rubbish collection, in consultation with the community. Those who need to tip green waste during the week can arrange special tip opening as per standard fees and charges.


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31/14 RESOLVED on the motion of Crs Driscoll and Schirmer that Council immediately closes the tipping of green waste at Lockhart Tip out of tip opening hours and at Waste Services Contract renewal (in 12 months) include option to consider having green waste bins as part of regular rubbish collection, in consultation with the community. Those who need to tip green waste during the week can arrange special tip opening as per standard fees and charges.

17. KERBSIDE RUBBISH PICKUP (DE/W05-035)

Executive Summary Council currently operates a kerbside pickup service, once a year for the towns and villages in the Shire. This is increasingly becoming more costly for Council and is not available for all residents within the Shire. Report For a number of years Council has provided a kerbside pickup program, once a year, for residents within the towns and villages of the Shire. This last year the kerbside pickup cost Council $10,000, as well as took substantial portion of Council’s outdoor staff resources one week to undertake, resulting in our core services suffering. Council’s across the state are increasingly moving away from the labour/machinery intensive operation to use of a Tip Voucher system. The voucher is sent out with annual rate notices which would allow all residents in the shire to have one free tip during the year that suits their needs. This would not only save Council directly approximately $5,000 per year, it would also indirectly save Council allowing resources to continue with normal operations. The voucher would provide some flexibility to all residents, not just those in the towns and villages, when they wish to dispose of the bulky items typically placed at kerbside. Another alternative is to have Expressions of Interest from community groups to undertake the kerbside pickup service, with a donation made to that community group for their efforts. This process would have to be managed by Council as records of waste disposal must be recorded as part of EPA regulatory requirements, and to ensure all works are undertaken safely. It is most likely also again only to be available to the towns and villages. Legislative Policy and Planning Implications Nil. Integrated Planning and Reporting Reference C3.2 – utilise effective waste management throughout the community. Budget and Financial Aspects The cost of kerbside pickup allowed within current budget, however is increasingly becoming more costly. Alternatives would provide a saving to Council. Attachment Nil. Recommendation: That the 2014-15 kerbside pickup program be replaced by Tip Voucher provided with rates notices.


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32/14

A MOTION was moved by Crs Morgan and Verdon that the current kerbside pick-up program be continued.

Upon being put to the vote, the motion was LOST.

A further MOTION was moved by Crs Douglas and Day that the 2014-15 kerbside pick-up program be replaced by Tip Vouchers provided with rate notices.

RESOLVED on the motion of Crs Douglas and Day that the 2014-15 kerbside pick-up program be replaced by Tip Vouchers provide with rate notices.

Crs Driscoll, Morgan and Verdon voted against the Motion. 18. FAIRY LIGHTS – GREEN STREET, LOCKHART (DE/R40-095)

Executive Summary Green Street, Lockhart has strings of fairy lights fixed to the verandahs, with quite a number of lights not working and showing signs of age/wear. Report Council at its meeting 16 September 2013 resolved to defer a decision on the fairy lights until October 2013 meeting. Approximately 16-17 years ago fairy lights were installed to the CBD in Lockhart. This was undertaken and funded by the Lockhart Progress Association at the time. Council has been maintaining the lights, which has been the direction of previous Councils. The lights are now in need of more substantial maintenance. Advice and options has been sourced from Verandah Town Electrical. The three options are: (i) Replacement of existing lights on lower levels of the verandahs with same type of fitting. This

includes replacement of any blown bulbs on the upper level lights - $15,965 (ii) Replacement of all the lights with new LED type including transformers - $35,900 (iii) Replacement of blown globes and carry out repairs to existing fairy light system to make

completely functional - $5,000.

A community group has also approached Council as it is interested in assisting with the works as a fund raising mechanism. Mr Roger Brand of the Lockhart Progress Association made a presentation at the October 2013 Council meeting, in particular regarding LED strip lighting and possibility of installing solar power to run the Led strip lighting. It was resolved at this meeting to investigate these options and confirm a costing if possible, and report back at a future meeting. At this stage a costing has not been provided, however Mr Brand has offered to provide an example of the LED strip lighting on his shop front so Council can observe the style of lights. Legislative Policy and Planning Implications Nil. Integrated Planning and Reporting Reference A1.3 - Support community driven projects. Budget and Financial Aspects There is no budget allocation for the fairy lights replacement. Options for funding include (i) find funds at a quarterly budget review, (ii) use reserve funds or (iii) enter into a joint funding arrangement with the shop owners & Council (i.e. 50/50 split). Attachment Nil.


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Recommendation: That Council: (a) Proceeds with Mr Brand to install an example of the LED strip lights on his shop front, and (b) Detail costing and funding arrangements be investigated and reported at a future meeting.

33/14 RESOLVED on the motion of Crs McDonnell and Day that Council: (a) Proceeds with Mr Brand to install an example of the LED strip lights on his shop front,

and (b) Detail costing and funding arrangements be investigated and reported at a future

meeting.


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Director Environmental Services

19. DEVELOPMENT APPLICATIONS (DES/P25-010)

The following development applications were approved, with conditions, from 2 December 2013 to 5 February 2014.

DA No

Development Applicant/Owner Site of Development

21/14 Extension and addition to Greens Gunyah Museum

Lockhart Shire Council Green Street, Lockhart

32/14 New Dwelling Maslin Homes/S Winfield 66 Chaplin Road, The Rock 33/14 Shed R + S Swift 18 Queen Street, The Rock 34/14 Demolition of

Surgery Joss Constructions/Murrumbidgee Local Health District

47 Hebden Street, Lockhart

36/14 New Dwelling G & K Hunt 1027 Boree Creek Road, Lockhart


34/14 RESOLVED on the motion of Crs McDonnell and Schirmer that the information be noted. 20. DEVELOPMENT APPLICATION 35/14, MILNE RD, THE ROCK SUBDIVISION (DES/35/14)

Executive Summary Esler and Associates on behalf of Lockhart Shire Council have lodged a development application for a proposed 13 Lot subdivision on the land described as Lot 2 DP 1064115, located at Mangoplah Road, The Rock. Report Matters for Consideration Section 79C(1) Environmental Planning and Assessment Act 1979 Development Application No: 35/2014 Applicants Name: Lockhart Shire Council (C/- Esler & Associates) Owners Name: Lockhart Shire Council Description of works: Creation of a 13 lot, Large Lot subdivision to be located off Milne Road, The Rock. Each lot is to be serviced with roadway (to be named), reticulated water and sewerage services, power and internet services. In determining this development application, the assessment officer has taken into consideration such of the following matters as are relevant to the development that is the subject of the development application: (a) the provisions of:

(i) any environmental planning instrument

Comment: The provisions of the Lockhart Local Environmental Plan 2012 (LEP) apply to the land. The land is zoned RU5 Village Zone and the proposed subdivision is permissible with consent and meets the zone objectives, which are to “provide for a range of land uses, services and facilities that are associated with a rural village”


_________________________ CHAIRPERSON


Lockhart Shire Local Government Area is identified under the Riverina Regional Environmental Plan No. 1 (REP). The land affected by the REP does not include the land the subject of this proposed development.

(ii) any draft environmental planning instrument that is or has been placed on public

exhibition and details of which have been notified to the consent authority. Comment: There are no draft environmental planning instruments applying to the land

(iii) any Development Control Plan

Comment: There are no Development Control Plans applying to the land.

(iiia) any planning agreement that has been entered into under Section 94F or any draft planning agreement that has been enters into under Section 93F of the Environmental Planning and Assessment Act 1979. Comment: There are no planning agreements or draft planning agreements applying to the land.

(iv) the Regulations (to the extent that they prescribe matters for the purposes of this

paragraph) Comment: The Regulations do not prescribe any particular matters in relation to this proposed subdivision.

(v) any coastal zone management plan that applies to the land.

Comment: Not relevant to the subject land.

(b) the likely impacts of that development, including environmental impacts on both natural and built environments, and social and economic impacts in the locality, including. Vegetation Comment: The area the subject of the development application has been used in the past for the grazing of animals. At some stage a quantity of spoil has been deposited on the site. This is understood to have occurred following the cleaning of the stormwater system in the village. Visual Impact The scale, form, character, density and design of any proposed new building and its relationship to existing open space, landscape elements, streetscape and buildings within the locality. Comment: The development site is located on the eastern boundary of the village zone. As such it is a natural progression of the village expansion with the larger lot sizes providing a transition zone from residential to rural. The site has been used in the past for agricultural pursuits and has a significant quantity of spoil lodged on the site. This will be removed to permit the establishment of a large lot residential subdivision. This is expected to enhance the present site making the area visually more appealing. Adjoining Land The relationship to development on adjoining land or on other land in the locality (including, impact on operations of Airport & Quarries). Comment: Due to the sparsely populated nature of the area, particularly in the immediate vicinity of the proposed subdivision, the impact of the development is considered to be of a minor nature. Dwellings in the immediate area are distanced to provide an effective buffer from the development. Parking Whether the development will be capable of accommodating its parking and servicing needs and associated vehicle movements on the land on which the development is proposed to be carried out. Comment: Due to the substantial area of each allotment, adequate parking will be available. The proposed lots will be serviced by a new road of 7 mtr wide seal on a 9 mtr wide formation.


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Access Vehicular access to the proposed development can be provided in a location which does not interfere with pedestrian or vehicular traffic movement in the adjacent street. Comment: Access to the development site will be provided via a sealed road accessing Milne Road. However access to each individual allotment will not be provided. It is Council’s intention to permit individual purchasers of allotments to determine where and when an access will be installed. Each access however, will need to meet standards that will be required by Council. Road Capability The amount of traffic likely to be generated by the development, particularly in relation to the capacity of the road system in the locality and the probable effect of that traffic on the movement of the traffic on the road system. Comment: A new road will be installed along the western boundary providing access to the proposed allotments. This road will in turn access the existing road system of the village. It is considered that this road system will be adequate to meet the needs of the expected increase in traffic generation. Public Transport Whether public transport services are necessary and, if so, whether they are available and adequate for that development. Comment: No specific public transport services are required for the development. The subject site is however, in close proximity to the Olympic Highway and the main north/south railway line. Utilities The impact of the development on supply of utility services in the locality and the effect of supplying those services has on the environment. Comment: The proposed subdivision will be serviced with a reticulated water supply (Riverina Water) and reticulated sewer. Sewer will be conveyed to a new pump station located at the north-west corner of proposed Lot 11. This pump station will provide an opportunity for a significant area of The Rock, south of the Olympic Highway, to be serviced with reticulated sewer. This initiative has capacity to provide a long term benefit with regard to the effect on the environment. Reticulated mains electricity and communication services will be provided to each of the proposed lots. Heritage The likely effect of the development on the heritage significance of the building and/or adjacent property, or the effects of this development on a heritage item, heritage conservation area, archaeological site or aboriginal site, including its setting. Comment: There are no items of environmental heritage located on the land and the land is not located within a conservation area. There are no known archaeological sites or aboriginal sites on the land, which has been significantly modified over many years of historical grazing and rural activities. Storm Water Whether the proposed development is designed to maintain or improve the quality of storm water within and exiting the site area Comment: Stormwater disposal will be by way of grass swale drains discharging into a retention dam located on proposed Lot 13. The overflow from this will be directed to the Mangoplah Road table drain. An easement for drainage has also been provided down the eastern boundary of the subdivision to allow connection of roof water discharges. Water The likely impact on the conservation of water resources and the water cycle


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Comment: Water resources will be affected by the eventual construction of new dwellings and the subsequent use of water for domestic purposes. New dwellings will be subject to the water efficiency provisions of the BASIX (building Sustainability Index) requirements. Soil The impact of that development on soil conservation and likelihood of causing soil erosion. Comment: All construction work will be subject to conditions of consent requiring the installation of measures to prevent soil erosion. Habitat and Threatened Species The effect upon critical habitat, threatened species, ecological populations or communities, or their habitats, including threatened fish and marine vegetation, and compliance with any relevant recovery plan or threat abatement plans. Comment: There are no known threatened species located on the land. Due to the historical use of the land as cleared grazing land there is no known critical habitat and the land does not contain any Koala habitat as defined in SEPP 44 – Koala Habitat Protection. There are no relevant recovery plans or threat abatement plans applying to the land. Waste Whether adequate provision for waste facilities and controls have been provided for. Comment: New dwellings will be provided with the existing waste collection service provided by Council. Any waste materials created during the construction of the subdivision will be minimal and can be controlled by way of conditions of consent. Energy Efficiency Whether the development is going to conserve energy and be energy efficient. Comment: New dwellings will be subject to compliance with the requirements of BASIX. Noise/Operating Hours The hours of operation and/or the amount of offensive noise pollution or vibration that is likely to be generated by the development. Comment: There will be some noise and potential vibrations due to construction activities associated with the subdivision. This will be over a relatively short construction period for each of the stages of the development and the hours of operation will be controlled by conditions of consent to reduce the impact on neighbouring properties. Hazards Whether the land to which that development relates is unsuitable for that development by reason of its being, or likely to be, subject to flooding, contamination, subsidence, slip, bush fire or any other risk. Comment: The land is not bushfire prone land as indicated on Council’s bushfire prone land mapping. Parts of the land at the northern end of proposed lots 11 – 13 is subject to overland flow inundation. This issue has been addressed by the placement of building envelopes on these lots that will allow a building pad of 500mm above the 1% flood level. Finished floor levels of dwellings would generally be approximately 300mm above that finished ground level. There are no known issues with relation to land contamination. Social Effect The social effect of this development in the locality. Comment: The proposed development will create a sought after supply of large lot residential housing sites. This will enable new people to move to The Rock to avail themselves of affordable land. Increased population will expand the social fabric of the area.


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Economic Effect The economic effect of this development in the locality. Comment: The ability to provide growth in the population will enhance the viability of local business and service providers.

(c) The suitability of the site for development. Utilities Whether utility services are available and adequate for that development. Comment: The site is considered to be suitable for the development as it is in keeping with the existing residential developments to the west of the site and will also provide an interface with the semi-rural land uses to the east. The site can be easily serviced with all required utilities.

(d) Any submissions made in accordance with this Act or the Regulations

Comment: The application is not advertised development and as such no submissions have been received.

(e) The public interest

Comment: It is considered that the proposed development will generally be of benefit to the public interest as it does not present any detrimental environmental impacts and it has the capacity to grow the community of The Rock and provide both social and economic benefits.

Conclusion The proposal has been assessed in accordance with the requirements of Section 79C(1) of The Act and it is recommended that the application be granted consent subject to the attached schedule of conditions. Name of Assessing Officer: Brent Livermore Date of assessment: 3 February 2014 Schedule of Conditions of Consent 1) That the subdivision generally be carried out in accordance with the plans submitted and

approved by Council. 2) Prior to commencement of works on site a Construction Certificate is to obtained from Council

or a Private Certifier. 3) Construction of roads to be in accordance with Auspec specifications and designs prepared by

Esler and Associates. 4) Reticulated water supply is to be constructed in accordance with the requirements of Riverina

Water. 5) Installation of sewer and stormwater infrastructure is to be carried out in accordance with the

designs prepared by Esler and Associates. 6) Reticulated power is to be provided in accordance with designs approved by Essential Energy. 7) Communications infrastructure is to be provided in accordance with requirements of Telstra. 8) Where any easement, right-of-way or restrictions are intended to be created pursuant to Section

88B of the Conveyancing Act, 1919, the subject 88B Instrument shall be submitted to Council for approval prior to release of the original plan of subdivision and Subdivision Certificate.

9) Construction work shall not commence on the site before 7:00 am Monday to Saturday and 8:00

am Sundays. This is page 45 of the Minutes of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 17 February 2014.

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10) Erosion and sediment control systems are to be installed prior to any earthworks commencing

and be maintained during the construction period in accordance with Landcom Blue Book – erosion and sediment controls.

Integrated Planning and Reporting Reference D3.2 – Land use that supports the development of our community. Legislative & Planning Implications The application has been assessed in accordance with section 79c of the Environmental Planning and Assessment Act 1979. Budget & Financial Aspects Council has allocated funds for the proposed development. Attachment (11) Subdivision Layout Plan, Milne Road, The Rock. Recommendation: That Council grant consent for the development application subject to the conditions as detailed in the planning report.

35/14 RESOLVED on the motion of Crs Verdon and Driscoll that Council grant consent for the development application subject to the conditions as detailed in the planning report.

Passed unanimously. 21. PROPOSAL TO AMEND THE LOCKHART ENVIRONMENTAL PLAN 2012 (DES/P25-030)

Executive Summary Council resolved at its meeting December 2013 on amendments to the draft LEP. The draft LEP was then sent to NSW department of Planning for approval. Report Proposed amendments to the LEP have been approved with conditions by the NSW Department of Planning. These changes will be forwarded to EDM Group (Council’s planning consultants) and amendments made. Targeted and public exhibition will follow accordingly. Integrated Planning and Reporting Reference D3.2 – Land use that supports the development of our community. Legislative & Planning Implications Approval granted under s55 and s56 of the Environmental Planning and Assessment Act 1979. Budget & Financial Aspects Council has provided $20,000 in its 2013/14 budget for amendments to the Lockhart LEP. Attachment Nil.


36/14 RESOLVED on the motion of Crs Verdon and Schirmer that the information be noted.


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22. DRAFT DISABILITY INCLUSION BILL 2014 (DES/B25-025)

Executive Summary NSW Government proposes a Disability Inclusion Bill to better recognise the human rights of people with disabilities. This could have implications for Lockhart Shire Council. Report At the moment the Disability Services Act 1993 is the main legal foundation in NSW for providing supports and services to people with disability. While the current Act has led to significant changes in attitudes towards people with disability and the ways that they are supported, the proposed Disability Inclusion Bill aims to better recognise the human rights of people with disability and to help people move to the new funding arrangements under the National Disability Insurance Scheme (NDIS). The Bill: • makes it clear that people with disability have the same human rights as other people • promotes the inclusion of people with disability • supports people with disability to exercise choice and control through individualised funding

wherever possible • provides safeguards for people accessing disability supports and services including

requirements for employment screening and reporting incidents to the Ombudsman • regulates certain restrictive practices that are used to ensure a person’s safety and/or the safety

of others. Under the proposed new law, councils and every NSW Government department will be required to develop Disability Action Plans (or DAPs). A DAP identifies actions to be taken by each council or department so that people with disability can access mainstream supports and services available in the community, and fully participate in the community. Council has long been recognising and accommodating the specific needs of people with disability, specifically by introducing and enforcing the Disabled Persons Access Policy. The policy ensures that all new facilities operated and installed by the Council are designed to be fully accessible to disabled persons, while similar but existing facilities will be gradually modified to also provide such access. Furthermore, Council actively enforces the Building Code of Australia requirements for the provision of access, and strongly encourages all developers to optimise the accessibility of their projects. Upon implementation of the new Bill, it is expected that Council’s proposed DAP will emphasise the need to allocate substantial funds towards providing greater access for existing facilities, including Recreation Grounds, Halls, in addition to the upgrading of footpaths, car parks, parks and amenities. Integrated Planning and Reporting Reference D2 - Improved transport safety and accessibility. Legislative & Planning Implications Under the proposed new law, councils and every NSW Government department will be required to develop Disability Action Plans (or DAPs). Budget & Financial Aspects Not known at this stage, but could have implications for future budgets. Attachment Nil.


37/14 RESOLVED on the motion of Crs Driscoll and Day that the information be noted.


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23. LOCAL ENVIRONMENTAL PLANS (DES/P25-030) Executive Summary Under Environmental Planning and Assessment Act 1979 Council is required to nominate delegate for functions under s59 of the Act. Report On November 1 2012, the NSW Minister for Planning and Infrastructure delegated functions under Section 59 of the Environmental Planning and Assessment Act 1979, for the making of Local Environmental Plans (LEPs). This delegation helps to streamline the plan making and rezoning process, by allowing Council to make changes to the LEP and influence wording of the planning instrument. It is important to note that to be able to exercise these delegations Council must write to the Department of Planning and Infrastructure and accept the delegations. It is necessary that Council give its formal consent to the General Manager in order to accept the delegations. Integrated Planning and Reporting Reference D3.2 - Land use that supports the development of our community. Legislative & Planning Implications Section 59 of the Environmental Planning and Assessment Act 1979. Budget & Financial Aspects Nil. Attachment Nil.

Recommendation: That Council accept the Minister’s delegations, and that the General Manager be the person nominated to exercise these delegations.

38/14 RESOLVED on the motion of Crs Verdon and Schirmer that Council accept the Minister’s delegations, and that the General Manager be the person nominated to exercise these delegations.

24. REQUEST FOR ASSISTANCE – LOCKHART AND DISTRICT HISTORICAL SOCIETY(DESD30-005/) Executive Summary Request for financial assistance received from Lockhart and District Historical Society for a donation of $250, representing equivalent amount for the development application fee for the Museum upgrade works. Report The Lockhart and District Historical Society has made request for Lockhart Shire Council for a donation of $250, representing equivalent amount for the development application fee for the Museum upgrade works (refer to attached letter from the Lockhart and District Historical Society). Integrated Planning and Reporting Reference B5 - A thriving tourist economy. Legislative & Planning Implications Compliance with Council’s eligibility criteria is as follows: • Be based within the Council area - Yes • Be not for profit - Yes • Not having received other funding from Council in this financial year- Yes • Agree to acknowledge Council’s contribution in publicity for the event – Yes.


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Budget & Financial Aspects Budget of $20,000. $2,145 unspent. Attachments (12) • Letter dated 29 November 2013 from Lockhart and District Historical Society, and • Council letter dated 9 December 2013. Recommendation: That Council make a donation of $250 to the Lockhart and District Historical Society in the form of waiving the development application fee in recognition of the contribution the Society has made to the Shire.

39/14 RESOLVED on the motion of Crs Driscoll and Morgan that Council make a donation of $250 to the Lockhart and District Historical Society in the form of waiving the development application fee in recognition of the contribution the Society has made to the Shire.


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DELEGATES’ REPORTS

Nil.

Questions and Statements Cr Morgan (i) Australia Day - Requested a letter of thanks be written to Lockhart & District Little Athletics and

Rotary for hosting Australia Day celebrations.

Response – General Manger General Manager will send thank you letters.

(ii) 355 Committees – What requirements are 355 committees required to report back to Council on?

Response – Director of Corporate Services Director of Corporate Services to report at a future meeting.

Cr McDonnell (i) Flood Markers - Noted that several flood markers are missing at floodways/causeways throughout the

Shire – please investigate.

Response – Director of Engineering Director of Engineering to investigate and advise.

(ii) Statement – Was impressed with the advertising in The Land (lift out magazine titled ‘Great Holiday

Deals, 2014 Edition’) in which Lockhart and the Spirit of the Land Festival were featured.

Response – General Manager General Manager will pass on statement to the Tourism and Economic Development Officer.

(iii) Thank You – for cards and best wishes from Council on the recent passing of his father, former

Councillor Jim McDonnell. Cr Driscoll Nil. Cr Verdon (i) Marketing/Sales of Sub-divisions in Lockhart - Has there been any progress with marketing/sales

of Council’s subdivisions in Lockhart?

Response – General Manager The General Manager advised that three lots in Green Street West and one in Bond Street have sold with some other interest in the remaining lots.

Cr Day (i) Councillor Tour of Shire - Can we have another tour of the Shire for all the Councillors?

Response – General Manager General Manager discussed with Cr Driscoll post-meeting the possibility of a tour in the first week of April 2014 during school holidays (which will be 14-18 April).


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Cr Schirmer (i) Intersection of Yuluma/Boree Creek Rds - Could the placing of barrier at intersection of the

Yuluma/Boree Creek Rds be considered for safety reasons as a number of people have complained about the lack of notice of an upcoming corner? Response – Director of Engineering Director of Engineering will investigate and place proposal with Traffic Committee for consideration.

(ii) Retirement of Dr Ken Mackey - Could Council consider the implications of our current doctor, Ken Mackey, retiring and leaving the town of Lockhart without a doctor?

Response – General Manager For notation and future action if required.

(iii) Anniversary of the Founding of Red Cross - Could Council help celebrate anniversary of the

founding of Red Cross by planting red and white flowers in flower beds throughout the shire and the flying of the Red Cross flag in 2014? Response – General Manager The General Manager advised a letter had also been received from Red Cross with similar requests. Director of Engineering to report to future Council meeting.

(iv) Matthews Street Signs - Could all Matthews Street signs in Lockhart be made uniform with the correct spelling? Response – Director of Engineering Director of Engineering is currently undertaking an audit of signage and this will be rectified during this process.

(v) Local Procurement Policy - Could Council advise relevant staff about local procurement policy and the notification of upcoming tenders and correct procedures for tendering throughout the shire? Response – Director of Engineering Director of Engineering advises that relevant staff are aware of the local procurement policy. Tenders are notified and administered in accordance with the Local Government Act and regulations. Where tenders are involved, senior staff are directly involved.

Cr Douglas (i) Classification of Roads in the Shire - Is it possible to change the classification of roads in the shire?

The inference here being O’Connell Lane (Earth Formation) access to property not really required to Seilers Lane (Unconstructed) used by several property owners? Response – Director of Engineering Director of Engineering advised yes it is possible to change classifications – Council may change road classifications.

(ii) Give Way Sign – Albury Road/Doigs Lane - A concerned ratepayer has asked why there isn’t a Give Way sign on the Albury Road/Doigs Lane tee intersection?

Response – Director of Engineering Director of Engineering will investigate and advise.

(iii) Chambers Lane - Can the northern part of Chambers Lane be upgraded to a point that bushfire

access is achievable?

Response – Director of Engineering Director of Engineering advised that this is an Earth Formed road and was inspected prior to harvest 2013 and considered satisfactory.


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(iv) Boundary at Kellys Lane - A ratepayer has asked if the shire boundary has changed at Kellys Lane as it appears that the Council sign is now in a slightly different location?

Response – Director of Engineering Director of Engineering advised LSC hasn’t moved the sign, might have been Greater Hume Shire Council. Director of Engineering to investigate and advise.

(v) Letter from Alexander Family re Driveways on County Boundary Road

Response – Director of Engineering Director of Engineering to report back at March meeting.

Cr Yates (i) Compliment to Director of Engineering and Staff – Commented on the great work done in the main

street of The Rock, and township as a whole. (ii) Use of Artificial Grass - Is it possible to use artificial grass in certain locations in The Rock and other

towns? Response – Director of Engineering Director of Engineering advised he will investigate and report back to March meeting.


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CLOSED SESSION

40/14 RESOLVED on the motion of Crs Douglas and McDonnell that Council close the meeting to the public as per section 10(A)(2)(a) of the Local Government Act 1993.

The meeting moved into Closed Session at 10.27pm.

41/14 RESOLVED on the motion of Crs Douglas and Schirmer that Council move to Open Council. The meeting moved into Open Session at 11.25pm.

OPEN COUNCIL The following resolutions of Council while the meeting was closed to the public were read to the meeting by the Mayor.

1. REPORT ON COUNCIL HOUSING (DCS/C80-030)

42/14 RESOLVED on the motion of Crs Yates and Schirmer that further analysis of the houses at 13 Rockcliff Court and 1 Ferrier Street be carried out, including cost of renovations, rental and market valuations and be reported back to March council meeting.

2. PROPOSED RESTRUCTURE – ENGINEERING & ENVIRONMENTAL SERVICES (GM/S30-005)

43/14 RESOLVED on the motion of Crs Driscoll and Schirmer that Council endorse the revised organisational structure.

The meeting concluded at 11.27pm. Confirmed Chairman of the Ordinary Meeting of Lockhart Shire Council held Monday 17 February 2014 at which meeting the signature was subscribed hereto.

CHAIRMAN


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