A. CALL TO ORDER

MINUTES

WEST LAS VEGAS BOARD OF EDUCATION

REGULAR BOARD MEETING

APRIL 11, 2019

Official minutes of the regular meeting of the West Las Vegas Board of Education, held April 11, 2019, at the Board Room of the Donaldo A. Martinez Administration Building, 179 Bridge Street, Las Vegas, New Mexico. Chairman Marvin Martinez called the meeting to order at 6:00 p.m.

B. ESTABLISH QUORUM

All Board members were present as follows: Ambrosio Castellano (via Skype), Linda Montoya, Patrick Marquez (until 8:23 p.m., as noted under Item M.), Christine Ludi, and Marvin Martinez. Superintendent Christopher Gutierrez was also present (until 8:03 p.m., as noted under Item M.) . Chairman Martinez noted that a quorum was present and proceeded with the meeting.

C. PLEDGE OF ALLEGIANCE

Chairman Martinez invited students in the audience to lead the Board and audience in reciting the Pledge of Allegiance and saluting the New Mexico Flag.

D. APPROVAL OF AGENDA

Mr. Marquez moved, and Ms. Ludi seconded, to approve the agenda as presented. The motion carried unanimously.

E. APPROVAL OF MINUTES-REGULAR BOARD MEETING, MARCH 7, 2019

Mr. Castellano moved, and Ms. Montoya seconded, to approve the minutes of the regular board meeting, held March 7, 2019. The motion carried unanimously.

F. PUBLIC COMMENT (LIMITED PUBLIC FORUM; RESTRICTED TO AGENDA ITEMS ONLY)

The following individuals addressed the Board to express their concern over the Board's potential action on Item M., Formal Action on Academic Policy, particularly regarding the effect any action could have on the selection of valedictorian and salutatorian; the lack of information provided regarding the matter; the lateness in the current school year to make any changes, questioning the fairness of the policy; etc.: 1) Angel Gutierrez, parent; 2) Margie Seay, grandparent; 3) Preciosa America Chavez, student; 4) Lucia Martinez, student; 5) Vallerie Maestas, parent; and 6) Ricardo Maestas, parent. Marcelina Gallegos, student, also addressed the Board to express her concern regarding the lack of communication/assistance at the school, favoritism, and National Honor Society membership/disenrollment due to a drop in GPA.

G. PRESENTATIONS l. ACKNOWLEDGEMENT OF TYRA HORNER, STATE SPANISH SPELLING BEE WINNER AND

HANNA MORA, STATE SPANISH SPELLING BEE RUNNER-UP 2. STATE SCIENCE FAIR UPDATE - MS. ERIKA GUABA 3. ATHLETIC UPDATE - MS. VALERIE VILLA-LOPEZ 4. OTHER

1. Acknowledgement of Tyra Homer, State Spanish Spelling Bee Winner and Hanna Mora, State Spanish Spelling Bee Runner-up. The Board and Superintendent Gutierrez acknowledged Tyra Homer, Union St. Elementary 5th grader, and Hanna Mora, West Las Vegas Middle School 8th grader, for being the State Spanish Spelling Bee Winner and Runner-up, respectively.

2. State Science Fair Update. Ms. Erika Guaba, West Las Vegas High School Science Instructor, addressed the Board to provide an update on the recently held State Science Fair, remarking that Marisa Armijo, West Las Vegas High School student, who also addressed the Board, has qualified to participate in the International Science Fair, May 12-18, 2019, at Phoenix, Arizona. While Marisa's expenses are covered by the Regional Science Fair, Ms. Guaba would require sponsorship by the district in order to serve as the Adult-in-Charge during Marisa's participation in the event. Mr. Tranquilino "Kino" Hurtado, Regional Science Fair representative, attested to the benefits of participating in the International Science Fair. Superintendent Gutierrez requested that Ms. Guaba contact Ms. Elaine Martinez-Gonzalez, Federal Programs Coordinator, to determine whether Title II funds are available to cover her expenses.

3. Athletic Update. Ms. Valerie Villa-Lopez, Athletic Coordinator, presented the following athletic update: a) WLV Cheer Team are once again the State Champions; b) the WLV Dance Team took third at state competition; c) a meeting was called by Ms. Sally Marquez, New Mexico Activities Association (NMAA) Executive Director, to address serious concerns regarding bullying and lack of sportsmanship during spirit competition, with the potential removal of spirit competition from NMAA; and d) spring sports are progressing nicely, with successful track meets taking place.

4. Other. No items were addressed during this item of the agenda.

H. HEAD START AND EARLY HEAD START REPORTS/UPDATES (INCLUDING DIRECTOR PROGRAM INFORMATION REPORT AND FACILITIES), AND FORMAL ACTION ON HEAD START AND EARLY HEAD START MATTERS - MR. JOSEPH GRIEGO 1. WEST AND EAST HEAD START AND EARLY HEAD START USDA MEAL COUNT REPORTS 2. HEAD START AND EARLY HEAD START ENROLLMENT/ATTENDANCE REPORTS 3. HEAD START AND EARLY HEAD START NON-FEDERAL SHARE REPORT 4. HEAD START AND EARLY HEAD START 2019-20 CO-TEACHER REHIRES 5. ACCEPTANCE OF STAFF LETTER OF RETIREMENT 6. NEW STAFF HIRE (EARLY HEAD START FLOATING SUBSTITUTE)

Mr. Joseph Griego, Head Start Director, provided a Head Start and Early Head Start report/update, and petitioned the Board for approval of the items listed under this item of the agenda as per his overview of each item. Mr. Griego also noted that funds are being expended accordingly (currently working on the carry forward funding) and a meeting will be held on April 16 with the dis trict's on-contract architect to review the plans for the remodels and fencing, with solicitation of quotes via Cooperative Educational Services anticipated soon. Furthermore, a site visit by Ms. Sonya Guzman of the Federal Regional Head Start Office is taking place on April 25, and minor concerns raised by parents during today's Policy Council meeting will be relayed to federal Head Start officials. Upon the recommendation of Superintendent Gutierrez, Ms. Montoya moved, and Ms. Ludi seconded, to approve the following Head Start and Early Head Start matters: 1) Head Start and Early Head Start USDA Meal Count Reports for the month of March, 2019; 2) Head Start and Early Head Start Enrollment/Attendance Report for the month of March, 2019; 3) Head Start and Early Head Start Non-Federal Share Report for the month of March, 2019; 4) Head Start and Early Head Start 2019-20 co-teacher rehires as per the attached list (Attachment A); 5) acceptance of letter of retirement by Ms. Margareth Apodaca, Early Head Start Teacher; and 6) new staff hire of Ms. Alysha Baca as Early Head Start Floating Substitute. The motion carried unanimously.

I. REQUEST FOR OUT-OF-STATE TRAVEL AND FINANCIAL ASSISTANCE BY LADY DONS BASKETBALL COACHES TO ATTEND 2019 NIKE CHAMPIONSHIP BASKETBALL CLINIC, MAY 17-19, 2019, AT LAS VEGAS, NEVADA

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Upon the recommendation of Superintendent Gutierrez, Mr. Castellano moved, and Ms. Montoya seconded, to approve the request for out-of-state travel and financial assistance (as the budget allows) by Lady Dons Basketball Coaches (Miranda Martinez, Dennis Marquez, and Johnny Martinez) to attend the 2019 Nike Championship Basketball Clinic, May 17-19, 2019, at Las Vegas, Nevada. The motion carried unanimously.

J. FORMAL ACTION ON SUBMISSION OF 2019-20 APPLICATIONS - MS. DARICE BALIZAN 1. TITLE III 2. STATE BILINGUAL 3. PREK

Upon the recommendation of Superintendent Gutierrez, and as presented by Ms. Darice Balizan, Associate Superintendent, Ms. Ludi moved, and Ms. Montoya seconded, to approve the submission of the 2019-20 Title III and State Bilingual applications, with no action required on the PreK application. The motion carried unanimously.

K. FORMAL ACTION ON RENEWAL OF LEGAL SERVICES CONTRACTS (4TH YEAR OF FOUR-YEAR CONTRACTS)

Ms. Dinah Maynes, Business Manager/Chief Procurement Officer, petitioned the Board for a final-year renewal of the legal services contracts with both the Cuddy & McCarthy and Ortiz/Zamora law firms. Upon the recommendation of Superintendent Gutierrez, Ms. Ludi moved, and Mr. Castellano seconded, to renew the legal services contracts with both Cuddy & McCarthy (limited to bond and capital improvements tax issues only) and Ortiz/Zamora (4th year of four-year contracts) for the 2019-20 school year. The motion carried unanimously.

L. FORMAL ACTION ON MULTI-YEAR RENEWAL OF AUDIT CONTRACT WITH MS. DE'AUN WILLOUGHBY CPA, PC - MS. DINAH MAYNES

Upon the recommendation of Superintendent Gutierrez, and as presented by Ms. Dinah Maynes, Business Manager/Chief Procurement Officer, and recommended by the Audit Committee, Ms. Montoya moved, and Mr. Marquez seconded, to extend the Audit Contract with Ms. De'Aun Willoughby CPA, PC for three additional years as allowed (for Fiscal Years Ended June 30, 2020, 2021, and 2022, so long as the fee per fiscal year is under $60,000) . The motion carried unanimously.

M. FORMAL ACTION ON ACADEMIC POLICY

Ms. Montoya, who served on the Academic Policy Committee, provided a history on the Academic Policy, which was initiated in 1995. Since the policy was interpreted in various ways throughout the years, guidelines were put in place and the policy was reviewed annually based on situations that were encountered. Also of concern is that existing Board policy is not consistent with what is detailed in the secondary student handbook. The Academic Policy Committee started meeting in November, 2018, to develop the policy currently being proposed to the Board, with Ms. Montoya clarifying the intent is ensure fairness to all students. Many changes are based on terminology that needed updating, since block scheduling is no longer in place. Areas of concern included the reduction of credits required to graduate (modified since the district is no longer in block scheduling); weighted points for a maximum of six AP courses (maximum offered at West Las Vegas); language of "strongly recommended" instead of "required" for grade monitoring and eligibility for athletics, co-curricular, and other extra-curricular activities as described in Section IV., of the proposed policy (grade monitoring taking place via athletic and secondary school-site handbook requirements); elimination of student attendance at WLV High School for at least three years as a basis to qualify for valedictorian and salutatorian (situation has not been encountered for many years and to treat all students equitably); making the policy effective immediately; lack of communicating the proposed changes to those it will impact, particularly this year's seniors; and impact on scholarship eligibility due to GPA limits.

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Superintendent Gutierrez noted that revision of the Academic Policy has not taken place since 2003, and expressed his concern over AP points being added to the cumulative GPA instead of being included in the average determination. Ms. Darice Balizan concurred with Superintendent Gutierrez's concern, pointing out that Board policy currently states that accumulative grade point average is determined by total units attempted, to which Ms. Montoya noted that adding the AP points to the cumulative GPA is the way it has always been done and the Board policy does not pertain to AP courses. Superintendent Gutierrez recommended to table the item and conduct a work session to review any other policies currently in existence relating to the matter at hand that would need to be modified also.

Superintendent Gutierrez left at 8:03 p.m., due to a family emergency. As such, Associate Superintendent Darice Balizan took over on his behalf, recommending that the Board table action on the item. Mr. Castellano moved, and Ms. Ludi seconded, to reject Associate Superintendent BaJizan's motion and reject the proposed Academic Policy until other existing Board policies can be revised as necessary. Board roll call: Ambrosio Castellano, yes; Linda Montoya, no; Patrick Marquez, no; Christine Ludi, yes; and Marvin Martinez, yes. The motion carried.

Mr. Marquez left at 8:23 p.m., before Item N., being covered.

N. FORMAL ACTION ON NEW MEXICO SCHOOL BOARDS ASSOCIATION 2019 SCHOLARSHIP PROGRAM NOMINATION

Ms. Ludi moved, and Ms. Montoya seconded, to approve Darien Williams as the district's New Mexico School Boards Association 2019 Scholarship Program nominee. The motion carried unanimously.

0. DISCUSSION AND FORMAL ACTION ON DISPOSAL OF FIXED ASSETS

Upon the recommendation of Associate Superintendent Balizan, Ms. Ludi moved, and Mr. Castellano seconded, to approve the disposal of fixed assets as per the lists presented and provided for Tony Serna Jr. Elementary, Luis E. Armijo Elementary, Upstairs 21st Century Building, Transportation Department, West Las Vegas Middle School, Don Cecilio Martinez Elementary, Union Street Elementary, Valley Elementary/Middle School, and West Las Vegas High School. The motion carried unanimously.

P. FORMAL ACTION ON WLV CONCESSION STAND RFP AWARD

Upon the recommendation of Associate Superintendent Balizan, Ms. Ludi moved, and Ms. Montoya seconded, to award the WLV Concession Stand RFP award to Franken Construction Company, Inc., for being the highest ranked respondent, with other RFPs received from Steven Construction, Inc., and Kha'P'o (fourth respondent, Standard Restaurant Supply, disqualified). The motion carried, with Mr. Castellano casting the sole nay vote and expressing his concern, prior to formal action being taken, over awarding the RFP to Franken Construction Company, Inc., due to past experiences with change orders.

Q. ACCEPTANCE OF ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2018 -MS. DINAH MAYNES

Upon the recommendation of Associate Superintendent Balizan, and as presented by Ms. Dinah Maynes, Business Manager/Chief Procurement Officer, Ms. Ludi moved, and Ms. Montoya seconded, to accept the Annual Financial Report for Fiscal Year Ended June 30, 2018. The motion carried unanimously.

R. FINANCE COMMITTEE REPORT AND FORMAL ACTION ON BUDGETARY MATTERS 1. EXPENDITURES 2. HEAD START FINANCIAL TRANSACTIONS 3. BUDGET JOURNAL ENTRIES 4. BUDGET ADJUSTMENT REQUESTS (INCLUDING RETROACTIVE APPROVALS)

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Ms. Montoya provided an update on the 4-9-19 finance Committee meeting, whereby all expenditures and budget journal entries were reviewed by the Finance Committee and recommended for Board approval, with all concerns addressed to everyone's satisfaction during the Finance Committee meeting. The Budget Balances and School Board Student Incentive Fund reports were provided to the Board for informational purposes. Upon the recommendation of Associate Superintendent Balizan, and as reviewed by the Finance Committee during its 4-9-19 Finance Committee meeting, Ms. Montoya moved, and Mr. Castellano seconded, to approve all General Fund expenditures; Head Start expenditures; Budget Journal Entries (120-131, 1098, 1125, 1136-1137, 1169, 1183, 1205-1206, and 1217) and the following Budget Adjustment Requests as presented (068-000-1819-... ): a) 0030-I, 25127 Headstart, increase of $329,662 (Carry Forward Application); b) 0031-1, 25153 Title XIX Medicaid 3/21 Years, increase of $5,440 (to reconcile 2018 audited cash); c) 0032-I, 29103 Teen Pregnancy, increase of $2,500 (to reconcile 2018 audited cash); d) 0033-D, 14000 Total Instructional Materials Sub-Fund, decrease of $7,191 (to reconcile audited cash); e) 0034-1, 21000 Food Services, increase of $74,996 (to reconcile audited cash); t) 0036-I, 31701 Capital Improvements SB-9 Local, increase of $68,472 (to reconcile audited cash); g) 0037-1, 11000 Operational, increase of $231,182 (to reconcile audited cash); h) 0039-D, 31100 Bond Building, decrease of $1,284,885 (to reconcile 2018 audit); i) 0041-1, 22000 Athletics, increase of $5,122 (to reconcile audited cash); j) 0042-IB, 24183 USDA 2010 Equipment Assistance Program, initial budget of $24,980 (USDA Equipment Grant); k) 0043-IB, 24176 Carl D Perkins Secondary - Redistribution, initial budget of $2,278 (carry over for Vocational Ed. -basic grants to states); 1) 0044-IB, 24108 New Mexico Autism Project, initial budget of $7,352 (Autism Grant); and m) 0045-T, 25127 Headstart, transfer BAR of $19,564. The motion carried unanimously.

S. ITEMS FOR INCLUSION AT NEXT MEETING

Chairman Martinez encouraged the Board to suggest agenda items for the Board's next regular meeting in May as applicable.

T. EXECUTIVE/CLOSED SESSION TO DISCUSS LIMITED PERSONNEL MATTERS (EMPLOYEE REQUESTS FOR EXTENSION OF LEAVE OF ABSENCE WITHOUT PAY UNDER POLICY G-2900) AS PERMITIED BY SECTION I0-15-I(H)(2) OF THE OPEN MEETINGS ACT, NMSA 1978

Ms. Ludi moved, and Ms. Montoya seconded, to retire into executive/closed session at 9:00 p.m., to discuss limited personnel matters (employee requests for extension of leave of absence without pay under Policy G-2900) as permitted by Section 10-15-l(H)(2) of the Open Meetings Act, NMSA 1978. Board roll call: Ambrosio Castellano, yes; Linda Montoya, yes; Christine Ludi, yes; and Marvin Martinez, yes. The motion carried unanimously.

U. RETURN TO PUBLIC SESSION AND TAKE FORMAL ACTION, IF ANY, REGARDING THE MATTERS SPECIFIED IN ITEM T. OF THIS AGENDA AND DISCUSSED BY THE BOARD AND SUPERINTENDENT IN EXECUTIVE SESSION

Ms. Ludi moved, and Ms. Montoya, to reconvene back into open session from executive/closed session at 9:27 p.m., after discussing limited personnel matters (employee requests for extension of leave of absence without pay under Policy G-2900) as permitted by Section 10-15-l(H)(2) of the Open Meetings Act, NMSA 1978, with no action being taken during executive session. The motion carried unanimously.

Chairman Martinez noted for the record that only those matters specified in the motion for closure of the meeting were discussed by the Board in executive session; that no other matters were discussed by the Board.

Ms. Ludi moved, and Ms. Montoya seconded, to approve the leave of absence extension request by Ms. Anne Phillips until April 1, 2020, and the leave of absence extension request by Mr. Joe Quintana, until May 31, 2019. The motion carried unanimously.

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V. ADJOURNMENT

With no other business to come before the Board of Education, Ms. Montoya moved, and Ms. Ludi seconded, to adjourn the meeting. The meeting adjourned at 9:28 p.m.

(SEAL)

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Attachment A to West Las Vegas Board of Education 4/11 /19 Regular Board Meeting Minutes - Page 1 of 1 , , \

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\ V H s ~ -

WEST LAS VEGAS HEAD START

April 9, 2019

Mr. Chris Gutierrez, Superintendent West Las Vegas Schools 179 Bridge Street Las Vegas, New Mexico 87701

RE: Recommendations for Hire - Professional Staff - Teaching Assistants

Dear Mr. Gutierrez,

With the conclusion of staff evaluation, it is my recommendation to extend offers of re­employment to the following professional staff:

,, y, .... ~:- ~· ·• • ~ ,. "'l"'~:-,: )' ~ ~ :)'.'.-:17'1" I<.::;,~ ', "._:• 'I, ,,l (~_.J•, .:i•~J~~ i~t,<, &;g;

Helen Doornbos Kimberly Gold Nora Martinez Michelle Sena Leslie Van Hom Victor Ulibarri Vacant Position - Tony Serna

If you have any questions, please do not hesitate to contact me at your convenience.

Respectfully Submitted,

Joseph T. Griego, WL V HS/EHS Director

cc. File Policy Council Board

West Las Vegas Head Start/Early Head Start 179 Bridge Street Las Vegas New Mexico 87701 (505} 426-2830