SpecialEducaGonAdHocCommineeMeeGng

February21,2017

MiSiS Project Update

43

LOSANGELESUNIFIEDSCHOOLDISTRICT

2/21/17

SpecialEducaGonAdHocCommineeMeeGng

February21,2017

MiSiS Project Update

44

LOSANGELESUNIFIEDSCHOOLDISTRICT

2/21/17

45

AGENDA

LOSANGELESUNIFIEDSCHOOLDISTRICT

1)  Reportonthe2016-2017SchoolOpening2)  Prepara2onforthe2017-2018SchoolOpening3)  ManagedServicesTransi2on

4)  UpdatesonStrategicIni2a2vesa)  AdHocRepor2ngb)  OnlineGradebookc)  ParentPortald)  CharterSchoolsIntegra2one)  Cer2fyDataTool

2/21/17

46

OurVision

LOSANGELESUNIFIEDSCHOOLDISTRICT

Afully-integratedstudentinformaGonsystemthathelpsadvanceeverystudenttowardgraduaGngcollege-preparedandcareerready.

2/21/17

47

ASuccessful2016-2017OpeningofSchool

LOSANGELESUNIFIEDSCHOOLDISTRICT

TheMiSiSteamprovidedthefollowingresources:•  DailyandweeklyreportspostedtotheMiSiSwebsitetosupport

schoolsinpreparaGonfortheopening.

•  Superintendent’sOfficeledweeklymeeGngswithMiSiS,HR,andLocalDistrictSuperintendents.

•  TheMiSiSChecklistwassharedintheOpeningBulleGn.

•  TheMiSiSPlaybookwasprovidedtoschoolstooutlineresources.

•  TesGngofthesystemwasconductedtosimulatethefirstday.

•  AllschoolswerevisitedandcheckedforconnecGvitybeforetheopening.

•  MicrocomputerSupportAssistants(MCSAs)providedlocalsupportatallschoolsitespriortoandduringthefirstweekofschool.

•  TheMiSiSteamstaffedaCommandCenterduringthefirstweekofschooltoimmediatelyaddressissuesidenGfiedinthefield.

2/21/17

48

ASuccessful2016-2017OpeningofSchool

LOSANGELESUNIFIEDSCHOOLDISTRICT

TicketCallVolumeDuringWeek1

Therewasa30%callreduc2onfromlastyearduetoimprovedsystemstability,greateruserfamiliaritywiththesystem,andtheavailabilityofonlineresources.

2/21/17

431511

581

306

395 381

8/17 8/15 8/18 8/16 8/19 8/17

PUPILFREEDAY FIRSTDAYOFSCHOOL SECONDDAYOFSCHOOL

AUGUST-2015-2016 AUGUST-2016-2017

49

MiSiSPreparaGonfortheOpeningofSchool

LOSANGELESUNIFIEDSCHOOLDISTRICT

TheMiSiSteamiscurrentlycollaboraGngtoensureasmoothopeningforthe2017-2018schoolyear:

•  TheMiSiSinternalteammeetsweeklytofollowupon:

•  Progressofitemsneededtoopenupthewindowformasterschedulingandnextyearenrollmentprocess.

•  Trainingplantosupportschoolsonfuturemasterschedulingandnextyearenrollment

•  TesGngofthesystemtosimulatekeyschoolevents

•  UpdaGngsupporGngmaterialsforschoolsiteusers

•  MonitorandcorrectissuesoccurringinproducGon

•  TheMiSiSPlaybookhasbeenupdated.

9/8/16

50

RecentlyAddedMiSiSFuncGonality

LOSANGELESUNIFIEDSCHOOLDISTRICT

9/8/16

-  StudentphotoswereaddedtoMiSiSandCafeteriaSystems.

-  GraduaGonProgressinformaGonisnowavailableincludingstudentGPAs,studentprogramssuchasELandSPED,groups,A-GrequirementsandLAUSDrequirements.

-  DevelopmentoftheSuccessLibraryCardisnowavailable,linkinglocallibrarieswithLAUSD.

-  RecentlyreleasedAdHocReporGngandDashboardsallowschooladministratorsandselectstafftoproducecustomreportswithreal-Gmedata.-  Newsubjectareasinclude504PlanreporGngandIndividualizedGraduaGonPlanCommunicaGon.

51

RecentlyAddedMiSiSFuncGonality

LOSANGELESUNIFIEDSCHOOLDISTRICT

9/8/16

-  LaunchedanewSingleSignOnandupdatestotheuserinterfacesthatimprovethelookandfeelofthesystemforschools.

-  MorestudentdataisloadingintoMiSiSfromWelligentthatishelpingschoolsmakeschedulingdecisions.

-  UpdatesweremadetofacilitatetrackingandreporGngonstudentathleGceligibility.

-  AddiGonalreportsaddedforSummerSchool.-  FinetunedvariousmasterschedulingandGATEscreensandreportstoimprovefuncGonalityandperformance.

52

ManagedServicesTransiGon

LOSANGELESUNIFIEDSCHOOLDISTRICT

•  MiSiSrecentlycontractedwithanapplicaGonmanagedservicesvendor,Infosys,toprovidealong-termsustainabilityplanforMiSiSdevelopmentandtechnicalsupport.

•  Thisvendorisprovidingtheresourcesandskillsetstosupportcurrentandfuturedeployments.

•  ThisshiktoanewvendorwillresultinsignificantcostsavingsfortheDistrict.

9/8/16

53

Status–CoreSystemFuncGonality

LOSANGELESUNIFIEDSCHOOLDISTRICT

TheteamisworkingwiththeOfficeoftheIndependentMonitortoanainsign-offonthecorerequirementsoftheMiSiSSystembyJune2017.

2/21/17

•  Morethan450usersloginonadailybasis,with3,772totaluniqueusers.

•  Dashboardsmadeavailabletousers:–  GraduaGonProgress–  NormDayEnrollment–  TheEnglishLearnerReclassificaGon–  LCFF/MealCodes–  HRNorming

•  AdHocReporGngreplacestheMiSiSExplorer.

•  AccesshasbeengrantedtoCentralOffice,LocalDistrictAdministrators,SchoolSiteAdministrators,Counselors,andSchoolAdministraGveAssistants.

•  Over201usershaveanendedtrainingand81areenrolledforfuturetrainings.

•  EsGmateProjectCompleGon:December2018

54

StrategicIniGaGves:AdHocReporGng

LOSANGELESUNIFIEDSCHOOLDISTRICT

2/21/17

•  Phase3ofthepilotlaunchedthisJanuarywith54Schools,and89schoolshaveoptedin.

•  ThisFall,MiSiStrainersimplementedaTrain-the-TrainersprogramonGradebookcontentatnon-pilotschools.

•  ParentPortalintegraGonwaslaunched,allowingparentstoaccessSchoologyviaPASSPort.

•  TeamisworkingwiththeDivisionofInstrucGonforseamlessinterfaceofthenewElementaryCaliforniaContentreportcardonSchoology.

•  EsGmatedProjectCompleGon:Summer2018

55

StrategicIniGaGves:OnlineGradebook

LOSANGELESUNIFIEDSCHOOLDISTRICT

2/21/17

•  Theteamhasrecentlyfocusedtrainingeffortsonschoolsites,includingparentrepresentaGves.

•  Thenumberofregisteredusersnowexceeds15,000.

•  ParentPortaltraininghasbeenincorporatedintoGradebooktraining.

•  CaliforniaAssessmentofStudentPerformanceandProgress(CASPP)reportsarenowavailable.

•  IEPsinPDFformatarebeingpreparedfordisplay

•  Schoolbusrouteswererecentlyadded.•  EsGmatedprojectcompleGon:June2017

56

StrategicIniGaGves:ParentPortal

LOSANGELESUNIFIEDSCHOOLDISTRICT

2/21/17

•  ThegoaloftheMiSiS-CharterProjectistocollectandintegrateindependentcharterschooldatawithMiSiSbypullingdatafromschools’respecGvestudentinformaGonsystems.

•  ThreechartermanagementorganizaGonsareworkingwiththeDistrictforaniniGalsmall-scaleimplementaGon.

•  80%ofschoolshavesignedaDataUseAgreementtobeginPhase1development.

•  TheprojectwillleveragetheCerGfytooltocommunicatedataerrorstoindependentcharterschools.

•  EsGmatedprojectcompleGon:December2018

57

StrategicIniGaGves:CharterSchools

LOSANGELESUNIFIEDSCHOOLDISTRICT

2/21/17

•  ThedatatoolidenGfiesdataerrorsinMiSiSintheareasofenrollment,demographics,scheduling,anendance,andEnglishLearnerstatus.

•  Thetoolwentliveatthebeginningofthisschoolyear.•  ThisprojectwillhelptheDistrictensurethatMiSiSdataisaccurateandcomplete,andhelpsupportappropriateplacementandservicedeliveryforstudents.

•  AnAdHocDashboardisindevelopmenttofurthersupportusers.

•  ThisiniGaGveisinanongoingoperaGonalstate.

58

StrategicIniGaGves:CerGfyTool

LOSANGELESUNIFIEDSCHOOLDISTRICT

2/21/17