mission team leader handbook - galaxy...
TRANSCRIPT
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Mission Team Leader
Handbook
How to start and run a successful Mission Team
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Copyright © 2002-2014 Federation of Galaxy Explorers
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Editors:
Nicholas Eftimiades
Kari Bingen Tytler
Sean Tytler
Linda McNeil
The FEDERATION OF GALAXY EXPLORERS (FOGE) is a 501(c)3 non-profit organization
chartered in the State of Maryland. It is dedicated to encouraging the youth of the world to learn
and take to heart the rights and responsibilities of citizenship, the history of the humanity’s quest
for space, and the knowledge, skills, and abilities in which they must become educated to
ensure a bright future for them, their families, and the world. These knowledge, skills, and
abilities include, first and foremost, an appreciation for space science, engineering,
mathematics, physics, and biology that are defining the signposts to the future.
This document is the Mission Team Leader handbook for the Federation of Galaxy Explorers.
The contents are copyright and all rights are reserved. No part of this document may be
reproduced or stored in any way or by copying process of any kind without prior written
permission of FOGE. “FOGE,” “Federation of Galaxy Explorers,” “Galaxy Explorers,” and the
logo imprinted on the front of this document are registered trademarks of the Federation of
galaxy Explorers, Inc. Permission is granted to FOGE Mission Teams to reproduce and utilize
sections of this material for their members’ use.
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Table of Contents
INTRODUCTION ............................................................................................................. 7
Welcome from the Founder ................................................................................................................................... 7
Why do We Need A Stem Program? ...................................................................................................................... 8
Who We Are .......................................................................................................................................................... 9
Our Programs ...................................................................................................................................................... 10
MISSION TEAMS OF FOGE ........................................................................................ 11
Mission Team Concept ......................................................................................................................................... 11
Mission Team Leader: Roles and Responsibilities ............................................................................................... 12
Safety Guidelines and Standards ............................................................................................................................. 12
Recruitment ............................................................................................................................................................. 13
Registration.............................................................................................................................................................. 13
Annual Activity Plan ................................................................................................................................................. 14
Uniforms and Awards Program ............................................................................................................................... 17
Leadership ............................................................................................................................................................... 19
Training .................................................................................................................................................................... 19
Finances ................................................................................................................................................................... 19
Fundraising .............................................................................................................................................................. 20
The Educational Program: The Mission TeamOverview ...................................................................................... 22
Mission Team Program ............................................................................................................................................ 23
The Educational Program: Other Activities ......................................................................................................... 27
Summer Camps ........................................................................................................................................................ 27
Special Events .......................................................................................................................................................... 27
Getting Help from FOGE ...................................................................................................................................... 28
Issue and Resolution Processes ............................................................................................................................ 30
Potential Issues and Problem Situations ................................................................................................................. 30
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Complaint and Resolution Processes ....................................................................................................................... 32
QUICK START GUIDE FOR VOLUNTEERS AND SCHOOLS .................................... 34
Organizing Activities ............................................................................................................................................ 34
Requirements for Sponsoring Organization and Volunteers ................................................................................ 39
Organization ........................................................................................................................................................ 40
Create a Planning Committee .................................................................................................................................. 41
Create a Finance Committee ................................................................................................................................... 41
Create a Community Outreach Committee ............................................................................................................. 41
Create a Media Committee ..................................................................................................................................... 42
Federation of Galaxy Explorers (FOGE) Headquarters .......................................................................................... 42
Fundraising and Grants ............................................................................................................................................ 43
Public and Media Relations ..................................................................................................................................... 44
Strategic Alliances .................................................................................................................................................... 44
New Starts ............................................................................................................................................................... 45
Accounting ............................................................................................................................................................... 45
Membership Benefits .......................................................................................................................................... 45
Membership Types .............................................................................................................................................. 46
Youth Members (“Explorers”) ................................................................................................................................. 46
Adult Members ........................................................................................................................................................ 46
Membership Application & Online Registration ................................................................................................... 47
FOGE COMMUNICATIONS ......................................................................................... 47
CHILD SAFETY STANDARDS ..................................................................................... 50
Conduct Standards ............................................................................................................................................... 50
Activity Standards ................................................................................................................................................ 52
Guidelines for Conducting Experiments .................................................................................................................. 52
Transportation Guidelines ....................................................................................................................................... 53
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APPENDIX A: MISSION TEAM RECRUITMENT NOTICE ......................................... 55
APPENDIX B: VOLUNTEER REGISTRATION FORM ................................................ 58
APPENDIX C: MEMBERSHIP ENROLLMENT FORM ................................................. 63
APPENDIX D: MISSION TEAM MEETING CHECKLIST ............................................ 68
APPENDIX E: SUMMER CAMPS................................................................................ 70
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INTRODUCTION
WELCOME FROM THE FOUNDER
Welcome to the coolest idea since the 20th century!
The Federation of Galaxy Explorers was incorporated in the state of Maryland as a 501(c)3 non-
profit organization. The organization seeks to inspire and educate kids in space-related science
and engineering. Galaxy Explorers was created to prepare children for the future; a future that
champions the creation of a space-faring civilization.
Participants in Galaxy Explorers attend monthly after-school (or evening) "Mission Team"
meetings, participate in periodic field trips and special activities, and attend themed summer
camps. Adult volunteers (“Mission Team Leaders”) educate Galaxy Explorers with easy to
understand and fun-to-do educational material that provides a hands-on understanding of space
science, earth science, engineering, and rocketry. Another primary theme - Space Citizenship -
teaches the role of government, the power of citizens in a democracy, the role of industry and
the business community in space exploration, and the promise of space expressed in art,
writing, and history. Mission Team members wear uniform jackets and are rewarded for
participation and achievements with patches, medals, and certificates. Awards are an integral
part of the program, providing children positive feedback through achievement and recognition.
FOGE supplements these experiences with a resource loan program (e.g., meteorite collection,
astronaut suits), local events (e.g., star gazing parties), and the FOGE Magazine (coming soon).
FOGE began in 2002 with a pilot program at the Rock Creek International School in
Washington, D.C. and selected Prince William County schools in Virginia. In the summer of
2002, FOGE hosted a summer camp in Prince William County, Virginia. In 2003, 500 kids were
hosted at 5 summer camps and nearly 400 kids in after school programs. With expansion
efforts in 2004 and 2005, over 2,000 kids have participated in FOGE programs. FOGE
continues to grow.
The roles of FOGE include:
Educate our kids. The Federation of Galaxy Explorers will prepare children for the
competitive high-technology environment of the 21st century. The program provides a
critical support infrastructure to motivate and educate children outside of the classroom.
Galvanize support for space. Over time, Galaxy Explorers will grow to create a long
term citizen activist force in society, influencing international cooperation, shaping
national space policy, and furthering advances in science and engineering required to
create a space faring civilization.
Promote a spirit of community activism in today’s youth. The concept of Galaxy
Explorers is an extremely inexpensive means of educating the future generations by
drawing on the volunteer spirit of America.
~ Nicholas Eftimiades, Founder and Chairman of the Board
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WHY DO WE NEED A STEM PROGRAM?
Industry Need and Our Future
Currently our nation is working hard at developing a succession plan for the next generation
Scientist, Technologists, Engineers, and Mathematicians (STEM) in our future workforce. There
are many factors that go into the need for future STEM workers, from the onset of the baby
boomers and their impending retirement as well as the declining interest in the educational
foundation that builds these careers. Our goal within FOGE is to inspire the interest in STEM
careers at the beginning of the STEM pipeline and provide activities of further challenge and
excitement to maintain an interest in STEM. In the last decade that FOGE has existed, we are
beginning to see some of our students grow and finish degrees in STEM. It is with this hope we
desire to continue to develop and design our programs to meet industry need and walk along
side of our educational system. Our goal is to address the need for STEM educational
programs designed to be engaging, fun filled and inspire a future in STEM.
FOGE
Industry Need
Education System
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WHO WE ARE
The mission and vision of the FOGE organization are as follows:
The vision of the Federation of Galaxy Explorers organization is to expand the frontiers
of science and technology to explore and develop space.
The mission is to educate, guide, and prepare the next generation to accept the
challenge of expanding mankind’s presence in space.
At its very heart, the Federation of Galaxy Explorers (FOGE) is an educational institution whose
sole aim is to educate young people in the fields of math, science, and engineering, particularly
as they relate to outer space and space exploration. We believe that an educated population,
especially in the fields of math and science, is vital for a great society. We focus on outer space
and space exploration as a means to excite children about learning.
FOGE is a “grassroots” organization that aims to provide every community in America the
opportunity to start up a Mission Team, giving every child in America the access and resources
to learn about space through educational lessons and hands-on activities. FOGE endeavors to
expand Mission Teams into every community in America, and then globally. As such we view
ourselves as a national organization, but we operate as a series of community organizations.
We rely on the dedicated volunteers of every community to embrace our vision and become our
partners in realizing this vision. Towards that end, while we provide guidelines that are vital to
ensuring continuity across Mission Teams nationwide, our plan is designed to be flexible,
allowing communities to adapt the educational program to their needs and local circumstances.
There are nine “Guide Stars” for FOGE personnel. These Guide Stars are the governing
principles of the organization. They represent a code of behavior expected of all FOGE
personnel. All members are responsible for learning the Guide Stars in their first year of
becoming a Galaxy Explorer.
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OUR PROGRAMS
The Federation of Galaxy Explorers has many programs. It is our passion to promote Space-based STEM
education within each of these programs. We have Mission Teams, Summer Camps, Battle of the
Rockets, Star Parties, our STEMShip Discovery Center, Public Outreach, Social Media and Computer
Games. All of our programs are designed to inspire science education for the next generation. Our
focus for this handbook is on Mission Teams.
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MISSION TEAMS OF FOGE
MISSION TEAM CONCEPT
Mission Teams are the nucleus of the Federation of Galaxy Explorers. They are the focal point
for delivering the FOGE program to the youth members. Mission Teams are composed of 10 to
20 Mission Team members (“Explorers”). FOGE targets kids in grades 3 through 11; 3rd class
Explorers (grades 3-5), 2nd Class Explorers (grades 6-8), and 3rd Class Explorers (grades 9-
11). A Mission Team Leader and Deputy Mission Team Leader, typically parents or adult
volunteers, administer the FOGE program. As Explorers reach the higher grade levels they take
turns stepping into the leadership roles of Mission Controller. Team work and leadership are
important attributes of a Mission Team Explorer; Mission Team Leaders should strive to create
an environment where all members are given an opportunity to learn how to teach, lead, work
together in groups, and learn from each other. Mission Team Explorers and Mission Team
Leaders alike should also be encouraged to recruit new members.
The question is: How do I start a Mission Team?
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MISSION TEAM LEADER: ROLES AND RESPONSIBILITIES
There are 8 key areas of responsibility for a Mission Team Leader. We will cover each in detail
below.
SAFETY GUIDELINES AND STANDARDS
The safety of every child and adult is the single overriding concern for every activity associated
with the Federation of Galaxy Explorers. FOGE has established simple and straightforward
guidelines and standards that all Federation members must adhere to. The guidelines fall into
two general categories: Conduct Standards and Activity Standards. These are national policies
for youth and adult interactions designed to ensure the safety of all FOGE participants and
establish guidelines for adults who work with children. Refer to Section 0 Child Safety Standards, as
it is mandatory reading for a Mission Team Leader Certification.
We welcome all adults interested in volunteering for the organization and commend you for your
involvement in educating our nation’s youth. Galaxy Explorer leaders are mentors, a point of
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trust and influence over our youth. Due to the importance of the role of the Mission Leader and
the sphere of influence that is held over the Mission Team member, we do require that all FOGE
volunteers who work directly with our Explorers meet local/school standards for working with
children; this includes background checks. The Volunteer Application is available both in this
handbook and online for every Mission Team leader to complete. This is an annual application.
Upon receipt of the Volunteer Application, which releases permission to proceed with a
background check, our Headquarters team will begin processing the information. They will also
send a Maryland CJIS form for fingerprinting. This should be filled out and taken to the closest
police station for fingerprinting. The cost for this is billed to the Federation of Galaxy Explorers.
If you do incur costs, please keep your receipt and notify the Headquarters at
RECRUITMENT
Current FOGE Explorers, Mission Team Leaders, and adult volunteers are the public liaisons to
others potentially interested in Galaxy Explorers. These current members are also the most
knowledgeable about the FOGE program and can readily share their experiences as Galaxy
Explorers. Thus, these Mission Team Leaders and Explorers are in the best position to recruit
new members. Recommendations on how to effectively advertise and recruit new members and
adult volunteers are described in Section 0 Organizing Activities.
REGISTRATION
The Mission Team Leader must ensure all Explorers and adult volunteers are properly
registered with the Federation of Galaxy Explorers. There are a few simple ways of registering:
through our web site, or by requesting a Mission Team Group Registration Form (Microsoft
Excel form) from FOGE Headquarters and emailing it to [email protected] or mailing
this via USPS to our HQ office:
FOGE Mission Teams
6404 Ivy Lane, Suite 810
Greenbelt, MD 20770
This registration can be submitted for the entire team or individually.
FOGE requires all members to pay annual
membership dues. Dues are $25. These membership
dues defray the costs to provide a group coverage
insurance. Benefits to belonging to a FOGE Mission
Team include using resources such as its astronaut
suits, telescopes, GPS units, and meteorite
collections. Correspondence, including the FOGE
newsletter, and discounts to science and education
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retail stores are also available. In addition, the future holds a complimentary magazine
published annually.
Dues are payable to the Mission Team Leader within the first two months of the school year.
The Mission Team Leader is responsible for submitting the team’s registration forms and
membership dues directly to Headquarters. Once the registration form is received and
membership dues are paid, Explorers will receive an FOGE membership card similar the one
shown above. These may vary in design from year to year for easy identification.
ANNUAL ACTIVITY PLAN
The Mission Team Leader has the responsibility of creating an Annual Activity Plan at the
beginning of the school year and following it. This includes special outings, Star Parties, and
special guest speakers. Headquarters can also help arrange special speakers if advanced
notices is given if feasible.
Don’t worry, creating a plan is easy! We have included an example here and also provide basic
templates and suggested below. Starting in August, Mission Team Leaders should lay out a
plan that identifies the date of each meeting (e.g., monthly, bi-weekly, etc.), creates
placeholders for field trips or special events, identifies the mission plan topic and activity for
each month, lists the key materials required for the activities, and identifies the adult volunteer
who will be preparing and administering each meeting. For 2nd and 3rd Class Explorers (grades
6-8 and 9-11, respectively), it is a good idea to start identifying the Explorer who will serve in the
leadership position of Mission Controller. Alternatively, this position can be decided during the
school year. Remember, each meeting should have a different Mission Controller as the
Explorers take turns rotating through the positions.
All lesson plans will be downloaded from the FOGE website soon. The Headquarters office
many also send you copies of needed curriculum if the site does not have them up yet. Mission
Team Leaders should, in addition to holding regularly scheduled meetings, plan at least one
field trip or special event once every 2 to 3 months. Ideas for special activities can be found on
the FOGE website. You also have the option of developing your own special activities.
Periodically, FOGE Headquarters will plan large scale events for all Mission Teams in a Sector
or geographic region. These events will be posted on the FOGE website. Past special events
have included astronomy “Star Parties,” a scavenger hunt at the National Air and Space
Museum, and “Breakfast with a NASA Astronaut.”
Once the Annual Activity Plan has been developed and approved for the year, Mission Team
Leaders should provide it to fellow parent and adult volunteers, and Mission Team Explorers
and their parents. If the Mission Team is sponsored by a school or organization, such as a local
aerospace company, the Mission Team Leader should provide the Annual Activity Plan to the
sponsor (or, sponsor’s representative). This facilitates communication and support, and will
ensure the school or organization knows when their facility should remain open for meetings. If
FOGE HQ has coordinated the sponsorship, please allow coordination to flow through the
correct point of contact.
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Activities and special events, including your Mission Team work, at times is highlighted in our
quarterly newsletter. This newsletter also serves as communication to notify you of special
events within FOGE, spotlights on people and an opportunity for you sponsor to see what is
going on within FOGE.
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The following is a notional Annual Activity Plan to help guide you in forming your own.
Date Sep 21 Oct 21 Nov 18 Dec 15 Jan 21 Feb 21 Mar 24 Apr 23 May 21 Jun 10
Mission Life Support
Systems
Space
Stations
Intro to
Launch
Facilities
The Space
Shuttle
Space
Writing
The
Environment
Intro to
Weather and
Climate on
our Planet
Model
Rocketry
Exploring
the Solar
System
Telescope
Principles
Activity
Design and
build a water
filter with
household
items.
Design and
build a
conceptual
future Space
Station.
Design and
build a model
Spaceport out
of homemade
materials.
Build a basic
model of the
Space Shuttle
from a NASA
kit.
Write an
imaginative
space-related
story or poem.
Storyboard a
sci-fi plot.
Make recycled
paper. Try
other
stewardship
activities.
Design and
build a climate
and water
cycle chart.
Make a
collage with
satellite
imagery.
Build model
rockets from
FOGE kits.
Make planets
with
Styrofoam.
As an “extra-
planetary”
travel agent,
plan solar
system trips.
Build a simple
refractor
telescope or a
simple radio
telescope from
FOGE kits.
Required
Materials
Field Trip/
Special
Events
Local
science
museum
(Sat Jan 24)
Host a
Mission
Team sci-fi
movie night.
Go to library
and get a
sci-fi book.
Trip to a
recycling
center
Launch
competition
with 2 other
Sectors
(Sat Apr 23)
Star Party
(Sat Jun 14,
8:00 pm)
Mission
Team
Leader(s)
Mr. E
Mrs. R
Mr. E
Mrs. R
John A.
Sue B.
Jane A.
Reg F.
Hugh G.
Roger G.
Cecil D.
Maggie S.
Mr. E
Mrs. R.
Table 1: Notional Annual Activity Plan
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UNIFORMS AND AWARDS PROGRAM
Learning to work in a team environment, respecting the qualities and strengths of individuals in
a team, and building team unity are important in FOGE. For these reasons, FOGE provides
uniforms to all Explorers consisting of a fleece vest and t-shirt. Explorers affix pins and patches
to their uniforms that correspond to their grade level, areas of accomplishment in the FOGE
program, and awards received. Refer to the FOGE Uniform Standard for complete information
on FOGE uniforms, pins and patches.
Recognizing Explorers for team and individual achievement is a key component to building their
self-esteem and providing encouragement. FOGE has instituted an awards program where
Explorers can earn pins, patches, and medals for various accomplishments. Mission Team
Leaders should organize and administer an awards program tailored to their Mission Team. This
awards program should be synchronized with the Annual Activity Plan.
Explorers receive a unique patch and gold pin to denote their Class and grade level (9 different
patches for each grade level, 3rd through 11th grades). Explorers also receive additional pins for
achievement. They can earn 5 module completion pins per school year. In a typical school year,
a Mission Team would have 10 meetings (1 meeting per month) covering 5 themes—space
science, earth science, engineering, rocketry, and space citizenship—with 2 Mission Plans per
themed area. The successful completion of 2 Mission Plans in a themed area earns 1 module
completion pin in that area (e.g., an Explorer earns a 3rd Class Earth Science pin). Additionally,
Explorers have the opportunity to earn special occasion patches for activities outside of the
regular Mission Team educational program. For example, Explorers may choose to participate
in one of FOGE’s week long summer camps thereby earning a summer camp patch.
Figure 1: FOGE Uniform and Medals
Module Completion Pins Grade Completion Patches
FOGE Vest
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There are three broad types of awards in the FOGE program:
Basic Awards. These are the patches and pins described above. Explorers earn basic
awards for the successful completion in each of the five themed areas. Ad-hoc “spot
awards” (e.g., certificates), awarded at the discretion of the Mission Team Leader, are
also given for recognition in performance, field trips, and other special activities. Note: it
is as important for Mission Teams to recognize team successes as it is individual
accomplishments.
Specialized Awards. These special achievement medals are earned for learning or
activities accomplished above and beyond the basic Mission Team program. For
example, “Officer” designation can be earned for accomplishing an individual research
project.
National-level Awards. These awards are given for exceptional accomplishments in
supporting the vision and mission of the FOGE organization.
3rd Grade
Mercury
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
4th Grade
Venus
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
5th Grade
Earth
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
6th Grade
Mars
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
7th Grade
Jupiter
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
8th Grade
Saturn
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
9th Grade
Uranus
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
10th Grade
Neptune
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
11th Grade
Pluto
Space Science
Earth Science
Rocketry
Engineering
Space Citizenship
3rd Class -- Explorer 2nd Class -- Navigator 1st Class -- Astrogator
Master Explorer Award
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FOGE Headquarters can provide award resources for Mission Team Leaders such as
certificates and prize awards.
LEADERSHIP
It is important for Mission Team Leaders to provide leadership opportunities for Explorers to
grow and learn. There are two primary ways for Explorers to learn and demonstrate leadership
skills. The first is serving as a Mission Controller during a monthly meeting. Explorers should
rotate through this position. The Mission Controller is responsible for setting up and organizing
his/her fellow Explorers prior to and during the meeting. For example, the week before the
Mission Controller should call all his/her fellow Mission Team Explorers to remind them of the
upcoming meeting and to bring any specific items. The Mission Controller is also responsible for
helping the Mission Team Leaders in the course of the meeting. Mission Team Leaders may
want to engage the Mission Controller prior to the meeting to get ideas on what activities should
be done (gain a different perspective or conduct a “trial run”). The second way of gaining
leadership skills is during the actual meetings. Many of the hands-on activities require an
Explorer to serve as the lead systems engineer, chief scientist, flight director, or “President” (for
international negotiations).
TRAINING
Mission Team Leaders should engage in several training courses every year. The first training
would be to complete the Mission Team Safety Brief. In June, around the time of our National
Galaxy Gala, we will also have a formal training in Explorer safety, Budgeting and Mission Team
Courses such as Robotics and Rocketry. It is highly recommended that both online and
national training is attended to have a more comprehensive understanding of our organization.
FINANCES
Mission Team Leaders or other adult volunteers supporting the Mission Team should maintain
proper financial records pertaining to their Mission Team and conform to general state and
federal fiduciary standards and procedures. At a minimum, financial records must indicate the
amount of money collected and spent by your Mission Team, and document how the money
was used – e.g., equipment, field trips, etc. At the beginning of each school year, the Mission
Team Leader should develop a budget and submit it to Headquarters so that operating funds
can be disbursed to the Mission Team. All Mission Team finances should also be provided to
the Headquarters (or his/her designated Financial Committee), who is responsible for
maintaining Sector-wide financial records.
As corporate sponsorships carry legal implications, this money will be held at a corporate level
and dispersed when requested by Mission Team. Receipts for all purchases must be submitted
within a 30 day period for reimbursement if the purchase is not made directly from the
Headquarters level and sent to you.
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The Budget Worksheet:
Member Dues: $25.00
Unit Activity Expense (We do have access to discounts for many of these purchases):
Vests: __________ (32.00)
Merit Badges: __________ (1.00/each)
Telescope: __________ (May Borrow from HQ) or purchase
Galleon Telescopes: __________ ($6.00/each)
Model Rockets: __________ Pratt Hobbies
Robots: __________ (May Borrow from HQ) or purchase
Art Supplies: __________ to purchase
Field Trips __________ TBD
Space Suites: __________ (May Borrow from HQ) – shipping only
Ect.
FUNDRAISING
The nature and minimal cost of the FOGE program offers a unique opportunity for Mission
Teams to collect sufficient operating funds without the need of involving Explorers in extensive
fundraising efforts. However, Mission Teams have the consent of FOGE Headquarters to
conduct fundraising activities on their own for specific ventures as long as the financial
accounting is handled by two or more people and it does not bind the FOGE organization or
solicit government funds unilaterally. This enables Mission Teams to develop a source of
income, in addition to membership dues, that can be used at the discretion of the Mission Team
to subsidize supplies, field trips, parties, and other activities. Potential sources of additional
income include: Reginionally sponsored dinners, private partner donations, business support of
Mission Team activities, Competitive rocket launches, State and Federal Grants.
We do not want Mission Team Leaders to be concerned about seeking out grants and
donations, so we have placed this function at the Headquarters level, at this time. Likewise, we
would like multiple Mission Teams to benefit from local organizations or individuals who may
want to donate to or sponsor Mission Teams. Our goal is to have a corporate sponsor for each
Mission Team to help defray the expenses. Budgeting for expenses is part of the Mission Team
Leader. With the cooperation of the Headquarters, we can work together to help assist your
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Mission Team needs.
Fundraising is often very effective as local individuals, companies and organizations are eager
to support their own, especially when it involves providing educational enrichment to kids and
encouraging their development in math and science. Because FOGE is a 501(c)3 non-profit
organization, any donations made by an individual or organization are tax deductible. This tends
to be a strong incentive for donating to FOGE. Any fundraising effort must follow FOGE
fundraising guidelines, adhere to legal and ethical standards, and support the principles of
FOGE. FOGE discourages Mission Teams from selling products (such as candy, cards, etc.);
this ensures Mission Teams focus on education and enrichment.
We have included a few simple fundraising ideas for your Mission Team and Region. Mission
Team Leaders may want to seek out additional help from parent volunteers for these activities.
Model Rocket Launch and Competition. Mission Team Explorers get local
businesses to sponsor them (e.g., sponsorship of $10-$20 per team or rocket) in an
FOGE model rocket design, build and launch competition. Everyone benefits—kids have
fun, put their problem solving skills to the test by designing and building model rockets,
work in a team environment, share camaraderie, and compete for prizes. Businesses
make a small tax deductible contribution and FOGE provides them an 8x11” poster to
display saying "we support the Federation."
Star Party. Similar to the rocket launch competition, Members get businesses to
sponsor them (e.g., $10-$20 cost to each business) to see who can identify (find) the
most nebulae in an evening. This event can be done in conjunction with the FOGE
Astronomy Mission Plan. Mission Team Leaders may also want to ask their local
astronomy club to serve as mentors and judges for the event.
On-line Auctions and In-kind Donations. In 2004, FOGE asked individuals to donate
items they wanted to get rid of, such as yard sale items. FOGE listed these items—
clothes, electronic equipment, etc.—on E-bay and made a $3000 profit. Donors got rid of
unwanted items and received a tax benefit; FOGE brought in much needed operating
funds.
Fundraising Event, Volunteer Recognition Dinner. At the national level, FOGE hosts
an annual gala fundraising event in the June time frame. If your Region (or geographic
area) would like to coordinate and put together a local fundraising event, FOGE
Headquarters can assist you in securing a local Congressman, astronaut, or other
keynote speaker/guest. You would invite local businesses to sponsor the event and/or
buy tickets, honor your volunteers and supporting businesses with a dinner, and bring in
operating funds. Contributors can receive tax benefits.
For any of these events FOGE Headquarters can provide letterhead or send official requests
and thank you letters on behalf of FOGE to contributors/supporters. Just one of these events
can provide sufficient operating funds for the year, and also aid in expanding membership,
building community support, and fostering group cohesiveness.
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Lastly, we have included a few guidelines to help your Mission Team ensure your fundraising
event/activity conforms to FOGE standards:
The Region Coordinator and/or Region Leadership Team must approve the fundraising
event or activity. The Region Coordinator must work with FOGE Headquarters to ensure
the legal aspects are addressed and finances are strictly accounted for.
If the Mission Team is sponsored by a school, local business, or organization, any
fundraising event/activity must be coordinated with that sponsor and comply with all their
relevant policies and guidelines (e.g., if a Mission Team is sponsored by a local school
its fundraising efforts must comply with that school’s policies on fundraising). The
fundraising event/activity must also comply with local ordinances.
Under FOGE Headquarters guidance, any Mission Team wishing to apply for federal,
state or local educational grants must do so in connection with a school sponsor. The
grant must be submitted at the Headquarters level.
The fundraising event/activity must ensure that if any contracts are signed by the
Mission Team, they will in no way appear to bind the Mission Team or any entity of
FOGE to any agreement of financial responsibility.
The fundraising event/activity must be free from any stigma of gambling and be
consistent with the ideals and the purposes of FOGE. Ask yourself:
o Will donors/sponsors get their money's worth from any fundraising event they
attend or services they receive from the Mission Team?
o Is it reasonably certain that the fundraising event/activity will not adversely impact
people who need work or business in the area that the fundraising event
addresses?
o Will the fundraising event/activity protect the name and goodwill of the Federation
of Galaxy Explorers and prevent it from inappropriate use by promoters of shows,
benefits, or sales campaigns?
THE EDUCATIONAL PROGRAM: THE MISSION TEAMOVERVIEW
There are three components to FOGE’s Educational Program: Mission Teams, Summer Camps,
and Special Events. The first, and the keystone of the educational program, is the “Mission
Team.” Kids (“Mission Team Explorers”) meet once a month as part of a Mission Team. During
these meetings, Explorers learn about various aspects of space and space exploration through
lesson plans and hands-on activities. These monthly meetings are enhanced with periodic guest
speakers and field trips. Adult volunteers (“Mission Team Leaders”) teach Explorers with easy to
understand and fun-to-do educational material covering the areas of space science, earth
science, engineering, rocketry, and space citizenship. Mission Team Explorers wear uniforms
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and are rewarded for participation and achievement with medals, pins, and patches. FOGE
supplements this experience with a resource loan program (e.g., meteorite collection, astronaut
suits, and DVD/video collection), local events (e.g., star gazing parties), and the FOGE
Magazine. Never once will you see the words “lesson” or “homework.” We are here to make
learning about space fun and do so in a way that engages the talents and imagination of kids
and teens. Because this is the Mission Team Leaders’ Handbook, all details of what it takes to
start and run a Mission Team are included below. The other two components of the Educational
Program—Summer Camp and Special Events—are discussed briefly in Section 0 The Educational
Program: Other Activities. Also, a basic guide on how to start a summer camp program is provided
in Appendix E: Summer Camps.
MISSION TEAM PROGRAM
“MISSION PLANS”
What does the education program look like? The educational program was designed based on
materials developed by the National Space and Aeronautics and Space Administration (NASA),
National Oceanographic Atmospheric Administration (NOAA), Environmental Protection Agency
(EPA), Small Business Administration (SBA), and the United States Geological Service (USGS),
as well as original material developed by FOGE volunteers. In addition, FOGE has combined
efforts with the Association of Lunar and Planetary Observers’ (ALPO) youth education
program. These educational materials form the basis from which our “Mission Plans” were
developed.
A Mission Plan is the basis for each monthly Mission Team meeting. Each Mission Plan
contains an educational teaching component and a corresponding hands-on activity and falls
under one of the 5 educational themes in the FOGE program—space science, earth science,
engineering, rocketry, and space citizenship. Example Mission Plans include Astronomy
Introduction, Rocketry Introduction, and Space Stations. With a typical 10-month school year,
Explorers will participate in 10 Mission Plans a year (2 Mission Plans from each of the 5 themed
areas).
The FOGE program and Mission Plans are organized by school grade level, though FOGE
provides flexibility to allow for kids to participate in Mission Teams above or below their grade
level depending on the circumstances.
The designation of the Class Names, they have a special connotation. The term Explorer is
one who seeks geographical or scientific endeavors. A Navigator is both an aeronautical or
naval term for a person who guides or directs the pathway of a ship or aircraft. An Astrogator
is a Navigator for a space craft. All of these forms of leadership are represented by both Class
and Rank designation.
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Galaxy Explorer 3rd Class: school grades 3, 4, and 5
Galaxy Navigator 2nd Class: school grades 6, 7, and 8
Galaxy Astrogator 1st Class: school grades 9, 10, and 11
FOGE Educational Themes
Our Galaxy Explorer Five core science themes address the core aspects of STEM education
within our mission plans and throughout our programs.
SPACE SCIENCE -- E.g., Astronomy, Physics
EARTH SCIENCE -- E.g., Remote Sensing, Geology, Meteorology
ENGINEERING -- E.g., Space Stations, Nanotechnology, Bioengineering, Robots
ROCKETRY -- E.g., Aeronautics, Launch, Space Propulsion
SPACE CITIZENSHIP -- E.g., Space in Society, Expressed in Art, Writing, History,
and Business; Organization and Roles of Government; Power of Citizens in a
Democracy
Explorer 3rd Class
Navigator 2nd Class
Astrogator 1st Class
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The five educational themes are taught through instruction and activities designed for each age
group. Secondary themes are taught while presenting the primary course of instruction and
include the following:
Leadership skills (e.g., innovation, responsibility, inspiring people, and
communication)
Organizational skills (e.g., task organizing, goal setting, teamwork, and leveraging
technology)
All Mission Plans can be found online at the FOGE website
(www.FOGE.org/lesson_plans/lesson_plans.htm) or in the Mission Team Logbook. Each Galaxy
Explorers Class has its own Logbook for Explorers. The Mission Team Logbook contains the
material covered at meetings that Explorers can use as a guide and reference book as they
progress through the program, required materials necessary for activities and experiments, and
additional information and suggestions for activities for Explorers interested in a specific area.
Mission Team Leaders have at their disposal this Mission Team Leader Handbook and
several training modules available online. A DVD/VHS tutorial is also available to Mission Team
Leaders where FOGE educational developers guide you through individual Mission Plans. This
can be requested online via [email protected].
As FOGE Headquarters expands its capabilities and offerings, expect to see its website become
more operational and interactive. In the near future, the FOGE website will expand to offer such
Space Science
Earth Science
EngineeringRocketry
Space Citizenship
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services as: ideas for additional activities, links to other information sources, chat rooms, and
bulletin boards for Explorer-to-Explorer and Mission Team-to-Mission Team communications.
MEETINGS
For many teams, monthly meetings are sufficient. These meetings typically run 1¼ hours to 1½
hours in length; 15-20 minutes for teaching component, 45 minutes for activity, and 15-20
minutes for wrap-up. A viable Mission Team can be maintained with monthly meetings where a
Mission Team meets, runs through the Mission Plan with its corresponding activity, and
adjourns until the following month. However, we believe that strong and healthy Mission Teams
meet more often, perhaps weekly. More frequent meetings keep the Mission Team Explorers
involved and focused on the curriculum and energized about the concepts to which they are
exposed. Greater immersion and focus will lead to better results in education and achievement.
Given that each team will have its own unique set of circumstances, we suggest that each
Mission Team evaluate what time is preferable for meeting. Some teams might be pre-disposed
to meet immediately after school while others might prefer to meet at night or on weekends. We
strongly encourage teams to find their own, best path, but we recommend evenings. The later
start times make it easier to find adult volunteers who likely do not leave work until well after
school ends.
ADDITIONAL EDUCATIONAL ENRICHMENT
FOGE believes that to sustain an enthusiasm for, and education in, space it must go beyond the
classroom and beyond monthly Mission Team meetings; exposure must be continuous. FOGE
strongly encourages Mission Team Leaders to stay engaged with their Explorers and identify
challenging activities that Explorers can continue at home.
Monthly Mission Team meetings, typically 1¼ to 1½ hours in length, will often times barely
touch the surface in areas that may really peak a kid’s interest. Mission Teams may opt to
increase the frequency of their meetings to twice a month or once a week. This allows Explorers
to devote more time to specific activities to which they were introduced in the Mission Plan.
Another option is to have Explorers continue the activities at home or conduct their own
independent study. For example, an Explorer could continue to work on a model rocket started
in the monthly meeting, or could begin a completely new rocket which demonstrates new and as
yet discussed principles of rocketry. This holds for any project within the educational themes of
Galaxy Explorers.
FOGE also encourages 2nd and 1st Class Explorers, along with the support of their parents, to
take on independent research projects. These additional projects can earn an Explorer personal
achievement awards and FOGE “Officer” designations within the FOGE program. Officer
designations include Earth Science, Space Science, Engineering, Rocketry, and Space
Citizenship and represent the completion of a higher level of learning. As an example, a Space
Science Officer would complete independent research by conducting planetary observations.
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FOGE encourages Explorers to brainstorm their own research project ideas, though FOGE
does provide ideas and suggestions online (www.foge.org/board).
THE EDUCATIONAL PROGRAM: OTHER ACTIVITIES
SUMMER CAMPS
The second component of the Educational Program is FOGE’s week-long summer day camps.
As of 2005, FOGE has developed three unique camps that target different grade levels. The
FOGE Basic Camp is offered to 3rd class Explorers (grades 3-5). These younger kids develop a
basic understanding in each of the 5 themed areas of FOGE—earth science, space science,
engineering, rocketry, and space citizenship—with a lot of hands-on activities such as making
telescopes, building paper mache astronaut helmets, and designing moon bases.
The 2nd Class Explorers attend a themed camp called “Moon Base One.” Kids go through a
week of astronaut training and plan all aspects of traveling to the moon and setting up a lunar
colony. They build a working moon base, design a crew return vehicle, negotiate funding with
international partners, and practice walking in “moon boots.” The week culminates in a
simulated mission where kids split duties between a mock mission control and moon base. Over
the long run, FOGE envisions expanding the themed camps to include developing a “Mission to
Mars” themed camp and developing a 1-day program where Explorers spend the entire day
simulating a mission.
The 1st Class Explorers attend an intensive 8-day camp, CANSAT, where they conduct more
advanced hands-on activities, including working with orbital analysis software such as Satellite
Took Kit™ and building electronic telemetry sets. The culmination of the CANSAT camp is the
design, build and launch of a soda can “satellite” (complete with a built-in sensor system) on a
high-powered model rocket. Campers learn to collect and interpret telemetry, which is
downlinked during the launch. Details on the summer camps are not included in this Handbook.
SPECIAL EVENTS
The last component of the Educational Program, Special Events, is a catch-all for all other
FOGE activities that do not fall into the previous two categories. FOGE strives to show the fun
side of learning by providing multiple opportunities for kids to learn about space, science and
technology outside the classroom. Past special events have included:
“Flight training” consisting of a plane ride where kids took the stick and helicopter tour
at Goddard Spaceflight Center in Greenbelt, Maryland.
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A scavenger hunt through the National Air and Space Museum in Washington, D.C.
where Explorers formed teams and had to find answers to clues embedded in museum
exhibits.
“Breakfast with a NASA astronaut.” Former NASA astronaut and current member of
FOGE’s Board of Directors, RDML Stephen Oswald, hosted a breakfast for Explorers
the Northern Virginia Sector.
A Mars landing theme party complete with a live broadcast of the Mars rovers landing
in Malvern, Pennsylvania.
A Saturn Party at Washington Mill ES in celebrating the Huygens landing on Titan.
A special visit by an Army General to Mission Teams in the Colorado Sector.
Several “Star Parties” in western Virginia where Explorers and their families could join
local astronomers in viewing the skies with high powered telescopes.
Special events in the works and ideas for future events include:
Rocket launch competition. We have a Battle of the Rockets competition every spring.
This is a High School and Collegiate level competition, however, any of our Mission
Teams are welcome to join us and launch their rockets they have built in the in the
Mission Team environment. Please contact info@foge for more details.
Geocashing with GPS receivers (part of FOGE’s resource loan program) events will also
ensue in the near future.
It is important to note that all Special Events are subject to the same guidelines and safety
standards as all other FOGE activities. See Section 0 Child Safety Standards. As these events vary
from year-to-year, this Handbook will not address Special Events beyond what is mentioned
above. Mission Team Leaders should stay in constant communications with their Sector
Coordinator and/or FOGE Headquarters to learn of upcoming Special Events in their area. Also,
FOGE encourages Mission Team Leaders to plan their own Special Events for their Explorers.
You are often in the best position to know what is available locally and what will peak the
excitement of your Explorers.
GETTING HELP FROM FOGE
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FOGE Headquarters provides support to Mission Teams and Sectors. As a national
organization, we are frequently able to arrange unique field trips, astronaut visits, scientific
demonstrations, web casts, question & answer sessions on Mission Plans, etc. As a “futurist
organization” FOGE makes extensive use of the Internet to support its members. All requests
for support can be submitted online via the FOGE website, directly to FOGE via email, or via toll
free phone number.
Questions on Mission Plans. Includes educational material and corresponding activities.
WEB: www.foge.org/volunteer/inputsupport.htm
EMAIL: [email protected]
Requesting Mission Plan materials. E.g., the Mission Team Logbook and the Mission Team
Leader Handbook.
WEB: www.foge.org/volunteer/training.htm
EMAIL: [email protected]
Requesting FOGE letters and forms. Includes logo certificates, FOGE letterhead, formal
thank you or solicitation letters, etc.
WEB: www.foge.org/volunteer/inputsupport.htm
EMAIL: [email protected]
Ordering supplies for Mission Plan activities. E.g., model rocketry kits and astronomy kits.
Or, ordering uniforms ($20 per uniform), pins, and patches (FOGE pins and patches are
included in the cost of the uniform). *Note: Purchases can be made online with a credit card
(FOGE uses Pay Pal), or via check (U.S. mail). Items are shipped via standard mail.
WEB: www.foge.org/store/store.htm
EMAIL: [email protected]
Requesting FOGE resource loan program items. Includes an extensive book & DVD
collection, space suits, moon boots, meteorite collection, and GPS receivers. Items are shipped
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via standard mail and must be returned in a timely manner. *Note: For fully paid up Mission
Teams, FOGE covers the shipping & handling costs. FOGE Affiliates are charged for shipping &
handling.
WEB: www.foge.org/volunteer/volunteer.htm
EMAIL: [email protected]
Requesting web support. E.g., assistance in creating or posting to Mission Team websites.
WEB: www.foge.org
EMAIL: [email protected]
ISSUE AND RESOLUTION PROCESSES
There are some issues critical to the success of FOGE’s educational program that will be
covered here.
POTENTIAL ISSUES AND PROBLEM SITUATIONS
Problem situations for new Mission Team Leaders generally fall into three categories: lack of
support from parent volunteers, accounting for donations to FOGE, and dealing with kids or
teens whose behavior is problematic.
Lack of Support from Parent Volunteers. Committing to volunteering for any aspect of FOGE
is a generous act. It is a selfless act that we should always promote among parents, individuals,
businesses, and other organizations. It is also, however, a commitment to conduct a specific act
within a certain timeframe. Early on, volunteer commitments that were not followed through had
a devastating effect on the organization’s growth and development. The organization and kids
rely on volunteers to fulfill their commitments. It is imperative, therefore, that the volunteer
understand exactly how many hours (per month, week, etc.) are involved in any commitment.
In FOGE, we find that volunteers are very excited about participating, and tend to make
commitments they cannot fulfill. We must ensure that every person understands the time
commitment involved BEFORE volunteering for a specific job. Occasionally, life intervenes and
volunteers cannot make their commitments. This is understandable. But if this occurs more
than on an exceptional basis (twice a year for a Mission Team Leader) the volunteer must be
advised (preferably by the Mission Team Leader) that more reliability is required for the job and,
if not corrected, a new volunteer will be found.
Accounting for Donations to FOGE. Donations to FOGE may be cash or resource donations.
They can be made at a national or local level, i.e., a donation to a specific Mission Team.
Donations are, however, being made to the FOGE organization, a 501(c) 3 non-profit
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educational organization. As such, those donations, currency or material, are generally tax-
deductible and must be accounted for. There are strict Federal guidelines for the accountability
of such property and funds; Headquarters can assist you here. FOGE provides a spreadsheet to
properly account for property and funds. There are a few general rules to follow:
In-kind resource donations must NEVER be used as personal property.
In-kind resource and cash donations must only be used for the stated purpose (if
applicable).
Only FOGE Headquarters can issue a thank you letter/receipt for tax-deduction
purposes.
Mission Teams are required to provide an annual accounting (in December) of all
collected funds or resources.
Dealing with Problem Behavior. Nothing is more important than the safety and well-being of
children in the Galaxy Explorers program. FOGE does not accept any behavior by children or
adults that threatens another individual or creates an unsafe environment. Correct behavior is
especially important while conducting activities and experiments. There is no exception to this
rule.
Occasionally the Mission Team Leader may have to deal with a problem that might involve
disciplinary action or a health issue of an individual youth or adult member. These issues
should be dealt with in strict confidence. If the subject concerns a Mission Team Explorer,
his/her parents should be immediately and fully informed of the issue.
The Mission Team Leader should share serious or recurring behavioral problems with the
Deputy Team Leader, school representative (if Mission Team is sponsored by a school), and
the youth’s parents or guardians. Such problems should be addressed in a firm, fair manner
with the goal of integrating the youth into the FOGE program. Together the parent(s), Mission
Team Leader, Deputy, and school representative should work toward a solution with the youth
and Mission Team's best interests in mind.
For cause, any membership may be suspended or terminated. The Mission Team Leader must
coordinate with and receive approval from the Headquarters for any potential suspension or
terminating action. This ensures consistency across FOGE and enables coordination with
FOGE Headquarters. FOGE Headquarters shall conduct a review of the termination action.
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Sufficient cause for suspension or termination can involve a violation of Federation of Galaxy
Explorers Bylaws, Guide Stars, or any lawful rule or practice adopted by the Galaxy Explorers
organization.
Mission Team Leaders and volunteers will not, under any circumstances, discipline
youths by the use of physical punishment or fail to provide the basic necessities of care,
such as food or shelter.
COMPLAINT AND RESOLUTION PROCESSES
FOGE has policies and processes for addressing complaints up through the organization’s
levels. As noted above, any Explorer’s or adult volunteer’s membership may be suspended or
terminated for cause. FOGE Headquarters shall conduct a review of the termination action. A
violation of Federation of Galaxy Explorers Bylaws, Guide Stars, or any lawful rule or practice
adopted by the FOGE organization shall constitute sufficient cause for suspension or
termination.
Nothing is more important than the safety of the children participating in the Federation of Galaxy
Explorers. In Galaxy Explorers, most complaints are simple in nature and take the form of a child’s
inappropriate behavior. Mission Team Leaders must communicate to the child’s parent or guardian the
nature of the complaint and action for resolution. The Federation does not tolerate behavior that may
endanger any one in Galaxy Explorers. Any member repeatedly demonstrating dangerous behavior will
be expelled from the Federation. Mission Team Leaders must notify headquarters in writing of all
repeated acts of dangerous behavior.
The Federation has a right to expect that those who are vested with the responsibility of instructing children, as well as other
volunteers, will adhere to an appropriate standard of professional and individual conduct necessary to maintain the respect,
confidence and cooperation of its members.
As we recognize the rights of all members, members should recognize that Galaxy Explorers volunteers and staff must be
free to exercise their best judgment in taking necessary and reasonable action in the performance of their duties without fear
of reprisal.
Specific complaint procedures have been adopted by the Federation to ensure that fair and proper action is taken when any
person is accused of misconduct. This also protects people from unwarranted or false accusations. Additionally, this system
provides a means of identifying and correcting deficiencies in policies, procedures, supervision, or training.
COMPLAINT PROCEDURES
Who may make a complaint?
Any member, parent, or volunteer may make a complaint. Normally, the person most directly
affected by the alleged conduct should be the person to complain. As an example, a complaint of
rudeness to a member should be made by the member, not by another member. Exceptions
would include a parent filing a complaint for a minor child or other similar situations.
In what form should complaints be made?
Complaints may be made in person, in writing, or by telephone. Complaints should concisely and
specifically describe the conduct of the individual that was found to be improper. Rather than say
the individual was rude, explain how the person was rude by providing the specific words or
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phrases, describing the person's tone of voice, or citing particular acts of rudeness. Identify the
person as much as possible. This can be accomplished by providing the person’s name, and the
date, time, and location of the incident. If available, include the names, addresses, and telephone
numbers of all witnesses.
To whom should complaints be submitted?
All Headquarters personnel, Sector Leaders, Mission Team Leaders, and Assistant Team
Leaders are required to accept complaints. Most complaints are directed to a local Mission Team
Leader, or to Federation Headquarters in Silver Spring, Maryland.
When may complaints be made?
Complaints may be made at any time. Additionally, complaints should be made within a
reasonable time after the alleged misconduct occurred to help ensure evidence is still available
and recollections of the incident are fresh.
What things can be complained about?
The complaint resolution process was established to identify alleged misconduct by volunteer or
Mission Team members. This encompasses violations of laws or Galaxy Explorers rules and
regulations. A disagreement with a policy or law or the application of a policy or law is not
considered a "complaint", and will normally be referred to the Mission Team Leader for
response.
Can I make an anonymous complaint?
Galaxy Explorers is obligated to conduct an inquiry when an anonymous complaint is received to
determine if any basis exists for the complaint; however, inquiries are less likely to reveal all the
facts surrounding an alleged incident when the investigator is deprived of the opportunity to
contact the complainant.
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QUICK START GUIDE FOR VOLUNTEERS AND SCHOOLS
This chapter is intended to identify the actions required to “quick start” a Federation of Galaxy
Explorers Pilot Program in your school. There are many other activities required, but these
steps are a minimum set of essential actions and are fundamental to successfully developing
the program. Galaxy Explorers volunteers will also help you and the school through all aspects
of initiating the program.
All materials required to initiate a Galaxy Explorers program in your area, including reference
documents highlighting the FOGE program, roles and responsibilities, and training, are available
at the Federation’s in the appendix.
ORGANIZING ACTIVITIES
1. Obtain approval for initiating talk on starting an FOGE program. Schools, businesses,
and organizations can sponsor FOGE Mission Teams. An interested school or organization will
contact FOGE typically after hearing about the program via word of mouth, internet, or other
means. An FOGE delegate will then communicate with the school principal, Parent-Teacher
Association (PTA) representative, or other organizational representative to talk about the FOGE
educational program and make suggestions on how to proceed. It is mandatory that the
representative obtain an “approval to proceed” before FOGE can start directly engaging
kids/teens and parents. The approval authority varies by school and organization. In some
geographic areas, approval occurs at the individual school level (i.e., principal or PTA), in others
at the school district or board level. This approval in no way commits the school to sponsoring
an FOGE Mission Team; it only enables FOGE to start the process.
The following activities should occur once the school principal or approval authority has been
introduced to the FOGE program and agrees to allow FOGE to proceed with information briefs.
2. Provide an introductory orientation/information brief. The next step is to engage the
school’s core leadership—educators and/or parents—who would sponsor and champion the
FOGE program. It is the responsibility of the organizational representative to set up the
introductory meeting; schools often like to have the introductory brief as part of a regularly
scheduled PTA meeting. Typically, an FOGE delegate will be invited to the school or
organization to provide an FOGE orientation/information brief. The objectives of this briefing are
to: 1) provide information on the program, and 2) obtain sponsorship for a Mission Team. The
FOGE delegate will describe the FOGE organization, its structure, the educational program, and
the steps necessary to start up and run a successful Mission Team. This meeting allows
interested educators, parents, and other potential adult volunteers the opportunity to learn about
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the FOGE educational program and the level of commitment necessary to start and run an
FOGE Mission Team. Including a question and answer session, this presentation should take
approximately 30 minutes.
It is important for the sponsor to understand the commitment involved in managing a Mission
Team. That is, a dedicated group of parent volunteers is critical to ensuring the Mission Teams
meet once a month.
3. Obtain support and commitment from sponsor. FOGE wants to ensure the school or
sponsoring organization and FOGE are a good fit. We will never pressure a school to start a
program. Likewise, FOGE wants to ensure the school is truly committed to managing a Mission
Team. Typically after receiving the introductory orientation/information brief, the sponsor will
take a week or two to discuss the program and logistics with the PTA, educators, parents, and
others before providing a firm commitment to FOGE.
4. Advertise to engage kids/teens and recruit adult volunteers. An important early step is
to recruit a group of committed adult volunteers; FOGE has found that the way to attract parent
volunteers is to first capture the attention of their kids. Advertising to kids early on also enables
the school and FOGE to get a rough head count of interested kids to better plan how many
Mission Teams may be needed and for which grade levels.
The sponsor should distribute recruitment notices (an example is provided in Appendix A: Mission
Team Recruitment Notice). This recruitment notice should:
Provide information on the FOGE Mission Team program;
Include details for an information session for both kids and parents (include date, time,
location, and point of contact); and
Identify the participation opportunities for kids/teens as Mission Team Explorers and
identify the need for parent volunteers.
When working with schools, notices can be distributed at Parent-Teacher Association meetings,
back-to-school nights, as a classroom handout/flyer, and/or as an email to parents. Information
on the FOGE program can also be disseminated via bulletin boards, posters, classroom
presentations, advertisement in a school or local newspaper, and local radio announcements.
By expanding the advertising to the local community, the school may recruit additional adult
volunteers from the local community (e.g., businesses, organizations) who can bring a unique
knowledge base or resources to the Mission Team. The school staff may have other advertising
suggestions as well. Be sure to stress that FOGE Mission Teams offer participants exciting,
challenging and fun space-related learning and activities.
5. Hold an information session for kids and adults. This session is typically a one-hour
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meeting intended to introduce the FOGE program to interested kids and parents and recruit
adult volunteers. FOGE recommends breaking the session into a simple 10-minute explanation
of the FOGE educational program with a question and answer period, followed by a sample
hands-on activity for the kids (to give them a feel for what they would be doing as Galaxy
Explorers). FOGE Headquarters provides sample teaching materials and activities for this
occasion.
Be sure to pass around a sign up list for both kids and adults. This enables the school or
sponsoring organization to get an early headcount to start planning the number of Mission
Teams needing to be organized and identify potential parent volunteers. Attendees will be given
take-home materials explaining the FOGE program and volunteerism. These materials are also
available on the FOGE web site or by calling 610.981.8511.
A key outcome of this session is to have a small group of interested adult volunteers who are
willing to attend a follow-up planning and organization meeting. It is important to communicate
to potential volunteers the commitment involved; parents should understand and agree that they
will contribute approximately 2-4 hours per month. The meeting host (organizational
representative or FOGE delegate) should distribute Volunteer Registration Forms to
attendees (See Appendix B: Volunteer Registration Form). Interested attendees should fill out the
registration forms providing their contact information, preferred volunteer areas of interest, and
availability. These volunteers should plan on attending a planning/organization meeting(s) to
work through the actual program implementation details. The timing of this meeting is at the
discretion of the group and school representative.
6. Hold a planning/organization meeting. This meeting is designed for interested parents and
other adult volunteers, as well as participating school officials (teachers, school representatives,
science coordinators, etc.). *Note: This meeting is NOT recommended for children. The meeting
will take roughly 2-3 hours and has four objectives:
1. Provide a more in-depth explanation of the FOGE organization, policies, and
processes, as necessary.
2. Organize the volunteer force, identifying the Mission Team Leaders, Deputies, and
other volunteers as well as their roles and responsibilities. For schools that have
more than one Mission Team, it is important for the school to identify a single
representative who will serve as the responsible point person and liaison to FOGE.
3. Identify meeting location, dates, and times.
4. Lay out the Annual Activity Plan, identify Mission Team meeting dates and adult
volunteers for each meeting, brainstorm and schedule special activities, and identify
needed resources.
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The group should develop a contact roster and plan for follow-on meetings, phone calls, email
contact, etc., as needed. Please note that oftentimes email contact and reminders are not
enough. In our experience, volunteer participation has been much higher with regular phone
calls. Therefore, it is important to create and maintain an organized volunteer contact roster.
7. Provide training to volunteers. FOGE is committed to providing quality training to its
volunteers in a variety of subject areas. These training courses are available on-line and can be
provided directly to volunteers in a weekend course.
Training Module Description
Safety Training
MANDATORY for all
volunteers
All volunteers are required to receive safety training for liability reasons.
This safety training addresses standards of conduct to ensure kids/teens
are provided a safe and healthy learning environment and activity
standards to ensure kids’ safety when conducting experiments and
attending field trips.
The training is available on-line in the FOGE Volunteer Center
(http://www.foge.org/volunteer/training.htm), in person, and on DVD/VHS.
Mission Team Leader’s
Basic Course
MANDATORY for
Mission Team Leaders &
Deputies
This 2-hour course covers everything a new Mission Team Leader needs
to know to setup and run a Mission Team. It includes the Safety Training
Course, and provides information on the FOGE organizational structure,
where to find information and who to call. Volunteers who complete this
course receive FOGE Mission Team Leader Certification.
This course is available on-line in the FOGE Volunteer Center
(http://www.foge.org/volunteer/training.htm) or can be provided in-person.
Mission Plan Tutorials
OPTIONAL
This DVD/VHS collection provides a review and explanation of each of the
FOGE Mission Plans. This training is sure to bring you back to your grade
school science class. FOGE volunteers involved in the Mission Plan
curriculum development provide on-camera explanations of the individual
Mission Plans and activities, and provide some helpful hints.
These DVD/VHS tapes can be requested on-line (See Section 0 Getting
Help from FOGE).
38
Building Collaboration
OPTIONAL
FOGE has made available to its volunteer base a resource that provides
training in how to work to build collaboration with organizations. This
course was developed by C.R. Pete Petersen, M.Ed., and adapted by
FOGE for use by its volunteers.
The brief is available on-line (http://www.foge.org/volunteer/training.htm)
Working with Children
OPTIONAL
Though not mandatory, this short course is highly recommended for
Mission Team Leaders and Deputies. It includes a review of FOGE’s
philosophy of providing positive support for kids and provides the “do’s and
don’ts” when working with children.
The brief is available on-line (http://www.foge.org/volunteer/training.htm)
FOGE Orientation
OPTIONAL
Though not mandatory, this short course is highly recommended for all
FOGE volunteers. This “101”-like short course provides an overview of the
FOGE mission, educational programs, organization, and resources.
The annotated orientation brief is available on-line
(http://www.foge.org/volunteer/training.htm).
FOGE Organization
OPTIONAL
This short course is a standalone reference on FOGE’s organizational
structure. It provides an in-depth description of the organization and its
processes. The briefing is designed to provide an in-depth knowledge of
the hierarchy of FOGE Headquarters as well as provide the “chain of
command” for Mission Teams.
The annotated organization brief is available on-line
(http://www.foge.org/volunteer/training.htm).
8. Initiate Mission Teams. All mission planning, recruitment of committed volunteers, and
recruitment of an eager set of young Explorers should be complete. The Mission Team is ready
to hold its first meeting. If desired, FOGE will send a delegate to attend the inaugural Mission
Team meeting. FOGE would like to remain apprised of the Mission Team activities throughout
the year and is available to provide as much resources and assistance as possible. Good luck!
39
REQUIREMENTS FOR SPONSORING ORGANIZATION AND VOLUNTEERS
The safety and well-being of each Explorer is FOGE’s number one priority. The details of this
are addressed in Section 0 Child Safety Standards. However, there are some requirements levied by
individual schools and sponsoring organizations that adult volunteers should be aware of.
Because of the close relationship between FOGE and schools, including the conduct of
meetings as before or after-school club activities, all FOGE volunteers working with Mission
Teams are subject to the rules and regulations set forth by the school. In some cases, these
rules and regulations may include background checks or additional certifications. This is
especially important as our adult volunteers are working directly with kids and teens.
Likewise, FOGE requires that the sponsoring school or organization provide the following
support consistent with its own state and local guidelines as well as FOGE guidelines:
Provide insurance for liability and personal injury.
Outline travel regulations for day trips.
Provide parent's permission slip—individual trip or blanket.
Secure local activity permits, as necessary.
Identify a representative from the sponsoring school or organization to function
as the sponsor’s key focal point and liaison to the Federation of Galaxy Explorers
organization. This individual should be available to attend periodic FOGE meetings.
Provide meeting facilities for Mission Teams.
Provide communications means to potential parent volunteers.
40
ORGANIZATION
At this time, Mission Teams and Organizations will obtain information, resources, and
assistance to Mission Team Leaders. Summarizing the key responsibilities from the
headquarters level. In addition, Headquarter will:
Conduct and oversee FOGE educational programs according to FOGE and the
sponsoring schools/organizations’ policies and guidelines.
Coordinate large scale Mission Team activities such as the Battle of the Rockets
launching day, geocaching opportunities and star parties. Additional SKYPE meetings
will also be attempted as the opportunities arise.
Ensure sponsoring schools/organizations provide adequate facilities for Mission Team
meetings by organizational submission of a facilities inspection form.
Our Galaxy Explorers training program for adult volunteers, in conjunction with FOGE
Headquarters. The majority of these training programs will transpire via web application
and deployment. You will need to log onto the web based training system and
It is important that each Mission team provide periodic reports and feedback to sponsoring
headquarters recapping past activities and providing notice for future activities, news, and
events for inclusion in the national FOGE magazine (coming soon), press releases, and other
Headquarters
Director of Mission Teams
Mission Team Leaders
Mission Team Assistants
Mission Team Leaders
Mission Team Assistants
Mission Team Leaders
Mission Team Assistants
Mission Team Leaders
Mission Team Assistants
41
publications.
.
CREATE A PLANNING COMMITTEE
A Planning Coordinator chairs this committee. Throughout the school year, this committee
works with Mission Team Leaders in the development and execution of their Annual Activity
Plans. They help coordinate Mission Team schedules and activities throughout to maximize
resources and enhance activities. For example, if several Mission Teams have an “Astronomy
Mission” during the year and a local astronomy club is willing to help out, the Mission Team
Planning Committee would coordinate schedules to ensure that the resources of the local
astronomy club are used most efficiently and the maximum number of Mission Teams can
participate. Another example might be that of a visiting astronaut. The Planning Committee
would maximize the benefit of the visit by scheduling it so as any Mission Teams as possible
can attend.
CREATE A FINANCE COMMITTEE
Budgeting must happen at the local and headquarters level with a coordinated effort. There are
many laws in place that restrict solicitation and use of general public or government funds.
Therefore, finances, including the recording, disbursing, and budgeting of Mission Team funds
should be handled with care. It is recommended that larger financial revenues and expenses be
tracked through the Headquarters at this time. The local Mission Team is responsible for
handling the smaller sums of money garnered for specific project use and is responsible for the
developing the annual budget, authorizing and tracking expenditures, disbursing checks, and
preparing and maintaining a Mission Team Financial Record. These records with receipt copies
are also required to be sent to Headquarters for archival at the end of the calendar year. Any
sums or donations above $1,000 are to be headquarters for specific Mission Team financial
tracking as to limit liability for the individual Mission Team.
After approval of the Mission Teams’ Annual Activity Plans, the Mission Team leaders and
Headquarters should start preparing the annual budget. Each Mission Team should have a
checking account. An account shall not be held in the name of Federation of Galaxy Explorers.
It is recommended that local Mission Team accounting is set up as two leaders in that requires
two signatures on each check. Funds need to be recorded and deposited regularly into the
checking account. Occasionally in the course of Mission Team activities, a Mission Team will
need unplanned or miscellaneous items. The Mission Team Treasurer should establish a petty
cash fund for this purpose.
Mission Team membership dues are sent directly to Headquarters. This ensures a correct
count and registration for the group policy basic liability insurance and membership accounting.
CREATE A COMMUNITY OUTREACH COMMITTEE
42
This committee includes volunteers adept at conducting outreach activities with the local
business community. The objectives of this committee’s efforts are to integrate the Galaxy
Explorers program into the community and to ensure maximum support from local area
businesses and organizations, through establishing, developing and maintaining relationships
with these businesses. The committee contacts area businesses to inform them about FOGE,
makes introductory presentations to businesses, economic development councils, business
associations, clubs, and groups, and asks them to support specific events (e.g., contacting a
university observatory to support a field trip, asking local business to advertise a robotics or
rocket launch competition, membership drive, etc.)
CREATE A MEDIA COMMITTEE
This group of volunteers should be engaged with Mission Team Leaders and school/
organizational representatives so they can capture news, photos, videos, and Explorer
testimonials throughout the school year. The Media Committee uses all forms of media to
highlight the Mission Teams and communicate this information throughout the larger FOGE
organization and to the general public. Local Mission Teams are encouraged to send
community press releases of their activities to both the local media and a copy submitted to the
Director of Mission Teams at Headquarters.
FEDERATION OF GALAXY EXPLORERS (FOGE) HEADQUARTERS
FOGE Headquarters consists of a Board of Directors, Senior Advisory Board, professional staff,
and volunteer cadre. FOGE Headquarters is based in the Washington, D.C. metro area though
its reach is global and resources available to Mission Teams nationwide.
FOGE Headquarters is organized by functional area. Each Headquarters component, or
Directorates, will be described herein. These Directorates provide the organization with its
leadership, management, administrative support, and day-to-day operational support.
Currently the organization consists of:
43
FUNDRAISING AND GRANTS
FOGE has a volunteer staff dedicated to national-level fundraising, who are responsible for such
activities as hosting gala fundraising events and writing grant proposals, though we still
encourage Mission Teams to submit grants for local money for small fundraising. Grants that
are corporate or government based that are more than $1,000 are to submitted through the
FOGE accounting system. The money will be used for the Mission Team only, but debits,
credits and invoicing will be tracked within our system. Government grants should be handled
by FOGE headquarters due to their legal nature. Mission Teams are not authorized to solicit
government grant funds without Headquarters written approval and participation. Be aware that
FOGE promulgates policies for fundraising activities at all levels of the organization; any
fundraising activities must follow FOGE guidelines, be legal and ethical, and support the
principles of the Federation. Activities that require Mission Team Explorers to work or sell
Founder
Chair of Board
Executive Director
Director of Aerospace Programs
Director of Education
Director of Mission Teams
Director of Events
Board of Directors
Advisory Board
44
products are not permitted—this policy ensures the focus is on science and technology
education.
PUBLIC AND MEDIA RELATIONS
The Public and Media Relations Directorate is responsible for communicating national, regional,
and state-level news and events with the media and general public. The organization must, to
the greatest extent possible, reflect a unified vision and message to its members and to the
general public. The FOGE Public and Media Relations staff or other specifically authorized
members of FOGE are responsible for making statements to the press. During the pilot program
phase, the national-level organization will review and approve press release notices from the
Mission Teams.
This Directorate is also responsible for providing web site maintenance and webmaster support.
FOGE Headquarters maintains a cadre of volunteer webmasters and web developers. Web
sites are encouraged at all levels of the organization. As a modern organization, we encourage
Mission Teams to utilize the FOGE website and also maintain their own website as a way to
collaborate and share information. To this end, FOGE has worked to provide an interactive
website packed full of news and information. For example:
All resource and support requests can be made on-line.
All overview/orientation and training materials are on-line.
Automated forms enabling volunteers to submit their hours volunteered are on-line.
Information on Mission Team locations, how to volunteer, and how to donate can be
found on-line.
On-line member registration, volunteer requests for information, and collaborative tools
enabling interactive learning are on-line.
STRATEGIC ALLIANCES
FOGE has alliances with other national, regional, or local organizations. These organizations
provide a compliment to the FOGE program and share in our vision, mission, and values. For
example, FOGE currently maintains relationships with the following organizations:
Member of the Space Exploration Alliance (http://www.spaceexplorationalliance.org/)
Strategic partnership with the Civil Air Patrol (http://www.cap.gov/)
Strategic partnership with the National Space Society (http://www.nss.org/)
Strategic partnership with the Association of Lunar and Planetary Observers
(http://www.lpl.arizona.edu/alpo/)
45
Strategic partnership with the American Astronautical Society
(http://www.astronautical.org/)
FOGE also receives generous support and resources from several aerospace, science and
technology, and other companies. Much of our volunteer base comes from individuals who work
at these companies.
It is envisioned Mission Teams will be able to leverage these organizations, and their events,
resources, and membership to enhance their Mission Teams and special activities.
NEW STARTS
A small group of volunteers works directly with the CEO to foster new start programs across the
country. These volunteers typically have extensive experience in the Federation, having served
as Mission Team Leaders, summer camp organizers, and in other key positions. They are able
to be called upon to visit interested schools or sponsoring organizations, provide presentations
on the FOGE program, and assist in establishing new Mission Teams, a summer camp
program, or special events. Typically, once FOGE receives a request for information from an
interested school or organization, a volunteer from the New Starts pool will be tapped to work
directly with that party.
ACCOUNTING
FOGE Headquarters is responsible for providing Mission Teams a standard and process for
accounting for their funds that conforms to Federal fiduciary standards and procedures.
Headquarters volunteers can provide financial spreadsheets to Mission Teams to ensure all
collected funds are properly recorded.
MEMBERSHIP BENEFITS
The Federation of Galaxy Explorers has two types of membership available to young Galaxy
Explorers (in grades 3-11) and five types of membership available to adults. The type of
membership is distinguished according to the level of dues and involvement in the activities of
the Federation. Members shall have rights and privileges expressly stated for their membership
type. FOGE also has various classes of sponsorships available to both public and private sector
organizations and to individuals. Membership in FOGE is on an annual basis; the membership
year running from September 1st to August 31st.
FOGE members enjoy multiple benefits. These include: FOGE membership card, participation
in Mission Team meetings, special events and parties, free access to FOGE’s educational
46
materials, free access to FOGE resources such as its replica astronaut suits and meteorite
collection, a free subscription to the FOGE magazine, and discounts on science and education
products from select companies, and liability and accident insurance (provided to Mission
Teams).
MEMBERSHIP TYPES
Each member in good standing shall be entitled to the following benefits, rights, privileges, and
powers according to the membership class and tier to which such member then belongs:
YOUTH MEMBERS (“EXPLORERS”)
Active. An active member is a youth, grades 3-11, assigned to a Galaxy Explorers
Mission Team. This individual must have paid the annual dues. Active members enjoy all
of the benefits described above.
Affiliate. Affiliate membership is for children/teen groups that may not want to adopt the
FOGE educational program, specifically the Mission Team model, but yet share in
FOGE’s primary mission of educating children in science or engineering. These affiliates
are given access to FOGE resources for a small fee. Affiliate members receive free
access to FOGE’s educational materials and access to the FOGE resource loan
program (e.g., replica astronaut suits, meteorite collection, and GPS receivers) and
special events for a small fee. Affiliated organizations are not covered by FOGE liability
and accident insurance.
ADULT MEMBERS
Volunteer. Adults and college-age students. Volunteers receive FOGE membership
cards and are provided access to all FOGE resources. They are included on all relevant
FOGE email and mailing distribution lists, and receive FOGE newsletters, and other
FOGE publications intended for regular distribution to the membership. Each volunteer
shall also be entitled to participate in subcommittees, task forces, special interest
groups, and working groups. Volunteers working directly with children are subject to
additional rules and regulations outlined in Section 0 Child Safety Standards.
Staff. Full or part-time paid employees of the Federation of Galaxy Explorers. The
FOGE staff has the same privileges as our volunteers (and they get paid).
Director, Board of Directors. Appointment to the Board of Directors is for a period of
three years and requires a majority vote from existing Directors of the Board.
47
Advisor, Advisory Board. Appointment to the Advisory Board is for a period of two
years and requires a majority vote from existing Directors of the Board.
Fellow. "Fellow" status is awarded to a select number of members as an
acknowledgement of their sustained service to the Federation. They serve as
“ambassadors” for the organization. A Fellow must be nominated by a volunteer or staff
to the CEO, and approved by a majority of the Board of Directors.
MEMBERSHIP APPLICATION & ONLINE REGISTRATION
FOGE has two options for Membership Registration, online and hardcopy registration. On-line
registration is preferred. However, a membership registration form is included in Error!
eference source not found..
Payment is due upon receipt of application. Make check payable to: Federation of Galaxy
Explorers. Membership renewal is on an annual basis from the date of the initial application.
Fees are not refundable.
The Federation of Galaxy Explorers was incorporated in October, 2001 in the state of Maryland
as a 501(c)3 non-profit organization, to operate exclusively for charitable and educational
purposes.
Contact the Federation of Galaxy Explorers at [email protected]. Please contact us to get
more detailed or specific information about what the Federation has to offer to students and
adults.
FOGE COMMUNICATIONS
The Federation’s primary means of communication information to its members is via the FOGE
website (http://www.foge.org). The website is packed full of information and provides useful
reference materials for Mission Team Leaders. It contains all Mission Plans and supplemental
educational material, this Mission Team Leader Manual, training modules, notices for upcoming
national and regional events, headlines, and much more. You can also submit requests for
48
support, equipment, and questions directly online. These requests are sent to the appropriate
volunteer who will respond in a timely manner.
Our website is in the process of becoming more operational. In the future you will be able to
access member databases through secure sites, submit reports and time logged, and access
other resources.
Lastly, in the course of your service as a Mission Team Leader, you may find yourself
interfacing with the media. For example, your Mission Team may be featured in a local news
story and you or your Explorers may be asked to provide comments. All such media inquiries
should be directed to your Media Committee at the Headquarters level and/or the Public and
Media Relations Directorate at Headquarters. This ensures that information released about
FOGE is consistent with the national vision and mission of the organization, and that media
relations are handled by volunteers experienced in the area. Should you be asked by your
Headquarters to talk with the media, and you have consented, we have included the following
“tips” to assist you.
Tips for Media Contact
Prepare Your Message: A Checklist
How does your message affect the public’s interest, health, safety or quality of life? What are
everyday analogies that will help communicate your message?
1. ______________________________________________________________________
2. ______________________________________________________________________
3. ______________________________________________________________________
49
4. ______________________________________________________________________
Two “pithy” phrases that you would like to use to help communicate your message:
1. ______________________________________________________________________
2. ______________________________________________________________________
Return reporter’s call immediately! Reporters work under rigid deadlines. Also, a “hot” topic
can turn “cold” in less than a day.
Be enthusiastic! If you are not excited about the Federation, then nobody else will be.
Keep it simple! Assume your audience knows nothing about your message. Talk at the level
of your intended audience (no acronyms, technical terms, etc.).
Be clear and accurate! Take the time to clearly and accurately explain your message, and
you will probably not be misquoted. Take cues of misunderstanding from the reporter: Is a
question repeated or rephrased? Does a question deviate from your message?
Educate! Use the opportunity to educate the public on the Federation and the importance of
educating our children in science and technology.
Never attack any other organization.
You are On Record! Assume that everything you say will be quoted and attributed to you.
Don’t say anything, even in obvious jest, that you would not want to read in tomorrow’s
newspaper.
50
CHILD SAFETY STANDARDS
The safety of every young member and adult is the single overriding concern for every activity
and situation associated with the Federation of Galaxy Explorers. All members of the Federation
must adhere to specific safety standards. These safety standards fall in to two general
categories: Conduct Standards and Activity Standards.
CONDUCT STANDARDS
The Federation of Galaxy Explorers supports and maintains environments that are free of child
abuse and neglect. Child abuse and neglect are unlawful acts and it is against the FOGE’s
policy for any volunteer to physically, mentally, or sexually abuse or neglect any child.
FOGE’s requirements for the behavior of the Mission Team Leaders and parent volunteers were
created with the desire to maintain a safe and healthy learning environment for our children.
These Standards of Conduct include FOGE’s policies toward the following:
Right to Suspend Alleged Child Abusers
Safety Policies
Mission Team Activity Restrictions
Behavioral Problems
Smoking and Drinking Policy
Avoiding Sexual Harassment
Right to Suspend Alleged Child Abusers. In the case of an allegation of child abuse against
an FOGE member, FOGE reserves the right to suspend that individual until the allegations have
been cleared. FOGE reserves the right to refuse reappointment and to dismiss or exclude any
member who is found guilty of child abuse and neglect, or who has been convicted of child
abuse or neglect.
While there is no way to detect every potential child abuser in advance of attempted or actual
abuse, the Federation of Galaxy Explorers clearly conveys the message that we maintain a
hostile environment for individuals who want to abuse children.
51
Safety Policies. FOGE takes the safety of its members very seriously. Our safety policies are
as follows:
Two-deep leadership: Two registered adult leaders or one registered adult leader and a
parent of a member, one of whom must be 21 years of age or older, are required for all
Mission Team activities. The commissioned organization is responsible for ensuring that
sufficient leadership is provided for all activities. This requirement applies to the activities
of all Mission Teams.
No one-on-one contact: By one-on-one contact we mean contact behind closed doors,
in a private or hidden manner. In situations that require personal interaction, the meeting
should be conducted in view of at least one other adult.
Respect of privacy: Adult leadership must respect the privacy of youth members in
situations such as bathroom use, and adults should protect their own privacy in similar
situations.
No secret organizations: All aspects of Galaxy Explorers activities are open at all times
for observation by parents or guardians and Mission Team Leaders.
No hazing: Physical and psychological hazing and initiations are prohibited.
Appropriate attire: Appropriate attire is required for all Mission Team and related
activities. Wearing of the FOGE uniform should be strongly encouraged.
Mission Team Activity Restrictions. These include:
The Federation of Galaxy Explorers permits no overnight activities.
No child may be left alone (out of the vicinity of an adult).
Parents must provide permission notes for field activities.
A sufficient number of chaperones—based on school (or sponsoring organization)
regulations—must accompany Mission Team Explorers on field trips.
Behavioral Problems. Occasionally the Mission Team Leader may have to deal with a
problem that might involve disciplinary action or a health issue of an individual youth or adult
member. These issues should be dealt with in strict confidence. If the subject concerns a
52
Mission Team Explorer, his/her parents should be fully and immediately informed of the issue.
The Mission Team Leader should share discipline, serious or recurring behavioral problems with
the Deputy Mission Team Leader, appointed school/organizational representative, and the
youth’s parents or guardians. Such problems should be addressed in a firm, fair manner with
the goal of integrating the youth into the FOGE program. Together the parents, Mission Team
Leader, Deputy, and school representative should work toward a solution with the Mission
Team's best interest in mind. Mission Team Leaders and volunteers will not, under any
circumstances, discipline youth by the use of physical punishment or by failure to provide the
basic necessities of care, such as food or shelter.
Smoking and Drinking Policy. It is the Policy of the Federation of Galaxy Explorers that the
use of alcoholic beverages and controlled substances is not permitted at Mission Team
meetings or activities, on property owned and or operated by FOGE, or at any activity involving
the participation of our youth members.
Avoiding Sexual Harassment. FOGE has a zero tolerance policy against sexual harassment.
Sexual harassment may include unwelcome sexual advances, requests for sexual favors, and
other verbal or physical conduct of a sexual nature. If you wonder whether something may
constitute sexual harassment, ask yourself the following:
Would you say it to your mother/wife/daughter or father/husband/son?
Would you want anyone else to say it to your mother/wife/daughter or
father/husband/son?
Would you want your mother/wife/daughter or father/husband/son to overhear it?
Would you want your family member to file a complaint?
ACTIVITY STANDARDS
FOGE Activity Standards are specific safety guidelines for FOGE activities. They fall into two
categories: guidelines for conducting experiments and guidelines for transporting children.
GUIDELINES FOR CONDUCTING EXPERIMENTS
The guidelines for conducting experiments consist of:
53
Use equipment appropriately.
Ensure experiments are conducted in the appropriate environment (i.e., don’t conduct
outdoor experiments inside).
Listen to, and follow, directions.
No horseplay during experiments.
Show respect to all Mission Team teammates and the Mission Team Leaders.
If in doubt, ask the adult Mission Team Leader or Deputy. If you don't feel comfortable
with an experiment our have a question about it, ask!
Make sure that everyone feels comfortable expressing his or her ideas without criticism.
Always wear appropriate safety equipment (e.g., always use goggles for experiments
with potential for flying debris).
Be careful with the lab equipment and with the projects of others.
Clean up any messes.
Respect, confidence, cooperation, integrity, enthusiasm, commitment, creativity,
tolerance, and independence are all necessary for every Mission Team to function.
Focus on the experiment being conducted.
Arrive prepared for all experiments.
Know how to respond to an accident. All Explorers should know where the first aid kit is
kept. In any accident remember to stop the experiment and notify the Mission Team
Leader or Deputy.
TRANSPORTATION GUIDELINES
For any FOGE field trips or special activities requiring the transport of Explorers, the below
transportation guidelines must be followed.
Seat belts are required for all occupants.
All drivers must have a valid driver’s license that has not been suspended or revoked for
any reason. If the vehicle to be used is designed to carry more than 15 persons,
54
including the driver, the driver must have a Commercial Driver’s License, and follow the
commercial driving laws of the state.
The Mission Team Leader or designed adult volunteer (at least 21 years of age) must be
in charge and accompany the group.
The driver must be currently licensed and at least 21 years of age. In addition, the
following conditions also apply for drivers transporting Mission Team Explorers:
o Driver must have a minimum of two years driving experience as a licensed driver
(time on a learner's permit or equivalent is not to be counted).
o Parental permission has been granted in writing to the leader, driver, and riders.
The blanket Travel Permission Slip addresses this.
Passenger cars, station wagons, or sport utility vehicles may be used for transporting
passengers; all passengers must have a designated seat with functioning seat belt.
Trucks may not be used for transporting passengers except in the cab.
All driving, except short trips, should be done in daylight.
All vehicles must be covered by automobile liability insurance.
Do not exceed the speed limit.
Do not travel in a close convoy.
Driving time is limited to a maximum of 6 hours and must be interrupted by frequent rest,
food, and recreation stops. If there is only one driver the driving time should be reduced
and stops should be made more frequently.
A female adult volunteer must be present on field activities if any female Mission Team
Explorers are present.
55
APPENDIX A: MISSION TEAM RECRUITMENT NOTICE
See attached FOGE Mission Team Recruitment Notice. This form can be distributed to kids and
parents to notify them of an information meeting on the FOGE program. This notice can be
distributed at Parent-Teacher Association meetings, back-to-school nights, as a classroom
handout/flyer, and/or as an email to parents. Information on the FOGE program can also be
disseminated via bulletin boards, posters, classroom presentations, advertisement in a school or
local newspaper, and local radio announcements.
56
Space……... the final frontier.
Yes that’s right, if you’re ready to explore the final frontier then
The Federation of Galaxy Explorers
is for you!
You’ll learn what the future will be like in space. You’ll learn the principles of space science,
earth science, engineering, rocketry and much, much, more.
You’ll have monthly meetings, field trips, build and launch rockets, see the galaxy at star
parties, see how spacecraft are built, learn about our planet, and conduct all sorts of fun
and exciting experiments.
Start your galactic adventure today!
Parents,
The Federation of Galaxy Explorers is a 501(c)3 non-profit educational organization being
offered through area schools. The program is built on the paradigm of a members’ participatory
club where children attend monthly meetings and periodic field trips. Adult volunteers teach
members (“Explorers”) with easy to understand and fun-to-do educational material to provide a
hands-on understanding of space science, earth science, engineering, and rocketry. Another
primary theme—Space Citizenship—teaches the role of government, the power of citizens in a
57
democracy, and the promise of space expressed in art, writing, history, and business. Materials
in the workbooks and web site support the instruction and hands-on activities at meetings.
Galaxy Explorers are organized into local “Mission Teams”. These teams meet as an after-
school club on a monthly basis, 10 meetings per year. Field trips are also conducted. Mission
Team Explorers wear uniform shirts and are rewarded for participation and achievements with
ribbons, patches, medals, and certificates. Awards are an integral part of the program providing
children self-esteem through achievement and recognition.
COME TO AN ORIENTATION MEETING!
DATE/TIME:
LOCATION:
LEARN MORE FROM OUR WEB SITE AT HTTP://WWW.FOGE.ORG
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APPENDIX B: VOLUNTEER REGISTRATION FORM
See attached FOGE Volunteer Registration Form. This form should be used to register all adult
and youth volunteers. During the Pilot Program Phase, forms should be returned to the
Volunteer Coordinator at Headquarters. During the Operational Program Phase, forms should
be returned to your Coordinator who will submit them to Headquarters.
FEDERATION OF GALAXY EXPLORERS Volunteer Application
APPLICANT INFORMATION
Last Name First M.I.
Street Address Apartment/Unit #
City State ZIP
Phone E-mail Address
Date Available Social Security No.
Position Applied for:
Mission Team Leader Publications
Summer Camp Volunteer Media Outreach
Events Volunteer (BOR, Gala, STEMship)
EDUCATION
High School Address
From To Did you graduate? YES NO Degree
College Address
From To Did you graduate? YES NO Degree
Other Address
From To Did you graduate? YES NO Degree
REFERENCES
Please list three professional references.
Full Name Relationship
Company Phone ( )
Address
Full Name Relationship
Company Phone ( )
Address
Full Name Relationship
Company Phone ( )
Address
PREVIOUS EMPLOYMENT
Company Phone ( )
Address Supervisor
Job Title Starting Salary $ Ending Salary $
Responsibilities
From To Reason for Leaving
May we contact your previous supervisor for a reference? YES NO
Company Phone ( )
Address Supervisor
Job Title Starting Salary $ Ending Salary $
Responsibilities
From To Reason for Leaving
May we contact your previous supervisor for a reference? YES NO
Company Phone ( )
Address Supervisor
Job Title Starting Salary $ Ending Salary $
Responsibilities
From To Reason for Leaving
May we contact your previous supervisor for a reference? YES NO
MILITARY SERVICE
Branch From To
Rank at Discharge Type of Discharge
If other than honorable, explain
DISCLAIMER AND SIGNATURE
I certify that my answers are true and complete to the best of my knowledge.
If this application leads to employment, I understand that false or misleading information in my application or interview
may result in my release.
Signature Date
Federation of Galaxy Explorers Background check form Certain information on this form is required by law. Final candidates must complete this form prior to date of volunteering. A copy of the completed form is to be retained in our headquarters department.
Last Name
First Name
Middle Initial
Street Address Apt. No.
Home Telephone Number ( ) -
City State Zip Code Other Telephone Number ( ) -
E-mail Address Social Security Number
Important Reminder: You will be asked to submit a copy of this form each time you are being considered for a position. Please keep a copy for your records.
1. Do you use illegal drugs? YES NO
2. Have you ever been convicted of a criminal offense? This would include an arrest for which you are currently out on bail or out on your
own recognizance pending trial. YES NO
A conviction includes a plea, nolo contendere (no contest), verdict or other finding of guilt and any conviction for which you have received a
pardon. However, you do not need to disclose any conviction that fully meets the criteria within one of the categories identified below. If you
have more than one conviction, and they all fall within one of the categories identified below, you should check “no” to this question.
i) any record regarding a referral to or participation in any pretrial or post trial diversion program;
ii) any conviction where you can demonstrate you have successfully completed a deferred entry of judgment program. If you are currently participating in a deferred entry of judgment program, you must disclose that conviction;
iii) a conviction where the court has ordered the record sealed, expunged, or statutorily eradicated;
iv) where an order of dismissal of the case is issue by the court;
v) a conviction for a traffic offense where the fine was less than $400;
vi) a misdemeanor conviction for which probation was successfully completed or otherwise discharged AND you can demonstrate that the case has been judicially dismissed under Penal Code section 1203.4. To qualify for omission under Penal Code section 1203.4, an individual must have taken affirmative action to file a petition with the court to have the conviction set aside AND been successful in that action;
vii) a conviction that is more than two years old and is for one of the following violations: (i) Health & Safety Code section 11357 (b) or (c), or any statutory predecessor to that section; (ii) Health & Safety Code section 11360(c), or any statutory predecessor to that section; or (iii) Health & Safety Code sections 11364, 11365, and 11550 as they relate to marijuana prior to January 1, 1976, or any statutory predecessors to those sections; or
viii) any offense which was finally settled in juvenile court or referred to the youth authority.
3. Have you ever been accused of, charged, investigated or arrested for child neglect or abuse? YES NO
4. Has your driver’s license ever been revoked? YES NO
5. Other than listed above, is there any reason that your background check would be called into question? YES NO
If you answered “yes” to any of the questions listed above, please provide the following information for each arrest or conviction. You may voluntarily provide any explanation that you wish to have considered as part of your application, including any evidence of rehabilitation. Please use an additional piece of paper and attached it to this form.
CERTIFICATION OF APPLICANT (please read carefully): I hereby certify that all statements made in this Conviction History Form are true and complete to the best of my knowledge. I understand that any false, incomplete or incorrect statement, regardless of when discovered, may result in my disqualification or dismissal from volunteering or employment with the Federation of Galaxy Explorers. I understand this information will be verified as a safeguard. By submitting this application, you are authorizing a criminal background check from public sources. Date: Signature of Applicant:
Part II. Frequently Asked Questions
1. Why am I being asked for information about my arrest and conviction history? As mentors and leaders for youth, the FOGE takes pride in providing high quality leaders that serve as volunteers. Our policy requires that each applicant’s undergo a background check, based on publically available information and personally disclosed information. Any conviction history and any pending criminal charges are taken into consideration when determining that person’s qualifications for volunteering to a position designated as “critical”. A conviction includes a plea, nolo contendere (no contest), verdict or other finding of guilt by a court, including a military court, even if no sentence was imposed.
2. If I have an arrest or conviction in my past, does that automatically rule out FOGE employment? A conviction history or any pending criminal charges does not automatically preclude employment generally. Whether a conviction or pending criminal charges will prevent employment in a specific job depends on both the type of conviction or pending criminal charge and the job for which you have applied.
For some jobs, depending on the nature of the work and the work location, state or federal law may bar people with certain convictions from working/volunteering in those jobs.
For jobs where a conviction is not an automatic exclusion, FOGE looks at conviction history and pending criminal charges on a case-by-case basis and evaluates several factors related to the arrest or conviction in determining an applicant’s suitability for the job. Those factors include (1) the nature and gravity of the offense; (2) the degree to which the arrest or conviction is related to the duties and responsibilities of the job; (3) age when arrested or convicted; (4) the time elapsed since the arrest or conviction; (5) evidence of rehabilitation; and (6) any other mitigating circumstances.
3. What if I don’t disclose an arrest or conviction that is part of the required disclosure? If you do not include a conviction or pending criminal charge on the conviction history form that you are required to disclose, that nondisclosure may be considered falsification of your application. Generally, if the information on this form and the information from the Department of Justice and FBI are dif ferent, a representative of FOGE will meet with you and allow you an opportunity to explain the conflict. Depending on the circumstances, failure to reveal a conviction or pending criminal charge that must be disclosed may cause FOGE not to select you for the job or, if you are already appointed, may lead to termination of your employment. Depending on the circumstances, it may also result in restrictions on future employment with FOGE.
4. What arrests and convictions must I disclose? a) Arrest
You must disclose an arrest for which you are currently out on bail or out on your own recognizance pending trial. b) Convictions
Except for those convictions listed in Question/Answer 5.b. below, you must disclose all convictions by any criminal or military court, and even if pardoned under California Penal Code Section 4852.16. 5. Are there any arrests or convictions that I do not need to disclose?
a) Arrests - Except as listed in Question/Answer 4.a. above, you do not need to disclose any arrest or detention that did not result in a conviction.
b) Convictions You do not need to disclose the following:
i) any record regarding a referral to or participation in any pretrial or post trial diversion program;
ii) any conviction where you can demonstrate that you have successfully completed a deferred entry of judgment program. If you are currently participating in a deferred entry of judgment program, you must disclose that conviction;
iii) a conviction where the court has ordered the record sealed, expunged or statutorily eradicated;
iv) a conviction for a traffic offense where the fine was less than $400;
v) a misdemeanor conviction for which probation was successfully completed or otherwise discharged AND you can demonstrate that the case has been judicially dismissed under Penal Code section 1203.4. To qualify for omission under Penal Code section 1203.4, an individual must have taken affirmative action to file a petition with the court to have the conviction set aside AND been successful in that action;
vi) a conviction that is more than two years old and is for one of the following violations: (i) Health & Safety Code Section 11357 (b) or (c), or any statutory predecessor to that section; (ii) Health & Safety Code Section 11360(c), or any statutory predecessor to that section; or (iii) Health & Safety Code Sections 11364, 11365, and 11550 as they relate to marijuana prior to January 1, 1976, or any statutory predecessors to those sections; or
vii) any offense which was finally settled in juvenile court or referred to the youth authority. 6. How will FOGE use my arrest and conviction information? All final applicants will be required to complete the conviction history form. FOGE will conduct a review of this information and if it is determined that you have a disqualifying conviction, you will not be co nsidered for that job or volunteering. For all applicants that are offered and accept a position, FOGE will verify the information on the conviction history form by taking and sending your fingerprint through the Live Scan process to the Department of Justice and FBI. If the information you provide on this form is verified as accurate, FOGE will evaluate your conviction history and pending criminal charges as explained in Question/Answer 2 above. If the information provided by you on the form and the information obtained through the Department of Justice and FBI is different , then FOGE will follow the steps described in Question/Answer 2 above. Generally, FOGE will not hire any employee until it has completed the conviction history review process.
Part II. Frequently Asked Questions
1. Why am I being asked for information about my arrest and conviction history? As mentors and leaders for youth, the FOGE takes pride in providing high quality leaders that serve as volunteers. Our policy requires that each applicant’s undergo a background check, based on publically available information and personally disclosed information. Any conviction history and any pending criminal charges are taken into consideration when determining that person’s qualifications for volunteering to a position designated as “critical”. A conviction includes a plea, nolo contendere (no contest), verdict or other finding of guilt by a court, including a military court, even if no sentence was imposed.
2. If I have an arrest or conviction in my past, does that automatically rule out FOGE employment? A conviction history or any pending criminal charges does not automatically preclude employment generally. Whether a conviction or pending criminal charges will prevent employment in a specific job depends on both the type of conviction or pending criminal charge and the job for which you have applied.
For some jobs, depending on the nature of the work and the work location, state or federal law may bar people with certain convictions from working/volunteering in those jobs.
For jobs where a conviction is not an automatic exclusion, FOGE looks at conviction history and pending criminal charges on a case-by-case basis and evaluates several factors related to the arrest or conviction in determining an applicant’s suitability for the job. Those factors include (1) the nature and gravity of the offense; (2) the degree to which the arrest or conviction is related to the duties and responsibilities of the job; (3) age when arrested or convicted; (4) the time elapsed since the arrest or conviction; (5) evidence of rehabilitation; and (6) any other mitigating circumstances.
3. What if I don’t disclose an arrest or conviction that is part of the required disclosure? If you do not include a conviction or pending criminal charge on the conviction history form that you are required to disclose, that nondisclosure may be considered falsification of your application. Generally, if the information on this form and the information from the Department of Justice and FBI are dif ferent, a representative of FOGE will meet with you and allow you an opportunity to explain the conflict. Depending on the circumstances, failure to reveal a conviction or pending criminal charge that must be disclosed may cause FOGE not to select you for the job or, if you are already appointed, may lead to termination of your employment. Depending on the circumstances, it may also result in restrictions on future employment with FOGE.
4. What arrests and convictions must I disclose? a) Arrest
You must disclose an arrest for which you are currently out on bail or out on your own recognizance pending trial. b) Convictions
Except for those convictions listed in Question/Answer 5.b. below, you must disclose all convictions by any criminal or military court, and even if pardoned under California Penal Code Section 4852.16. 5. Are there any arrests or convictions that I do not need to disclose?
a) Arrests - Except as listed in Question/Answer 4.a. above, you do not need to disclose any arrest or detention that did not result in a conviction.
b) Convictions You do not need to disclose the following:
i) any record regarding a referral to or participation in any pretrial or post trial diversion program;
ii) any conviction where you can demonstrate that you have successfully completed a deferred entry of judgment program. If you are currently participating in a deferred entry of judgment program, you must disclose that conviction;
iii) a conviction where the court has ordered the record sealed, expunged or statutorily eradicated;
iv) a conviction for a traffic offense where the fine was less than $400;
v) a misdemeanor conviction for which probation was successfully completed or otherwise discharged AND you can demonstrate that the case has been judicially dismissed under Penal Code section 1203.4. To qualify for omission under Penal Code section 1203.4, an individual must have taken affirmative action to file a petition with the court to have the conviction set aside AND been successful in that action;
vi) a conviction that is more than two years old and is for one of the following violations: (i) Health & Safety Code Section 11357 (b) or (c), or any statutory predecessor to that section; (ii) Health & Safety Code Section 11360(c), or any statutory predecessor to that section; or (iii) Health & Safety Code Sections 11364, 11365, and 11550 as they relate to marijuana prior to January 1, 1976, or any statutory predecessors to those sections; or
vii) any offense which was finally settled in juvenile court or referred to the youth authority. 6. How will FOGE use my arrest and conviction information? All final applicants will be required to complete the conviction history form. FOGE will conduct a review of this information and if it is determined that you have a disqualifying conviction, you will not be co nsidered for that job or volunteering. For all applicants that are offered and accept a position, FOGE will verify the information on the conviction history form by taking and sending your fingerprint through the Live Scan process to the Department of Justice and FBI. If the information you provide on this form is verified as accurate, FOGE will evaluate your conviction history and pending criminal charges as explained in Question/Answer 2 above. If the information provided by you on the form and the information obtained through the Department of Justice and FBI is different , then FOGE will follow the steps described in Question/Answer 2 above. Generally, FOGE will not hire any employee until it has completed the conviction history review process.
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APPENDIX C: MEMBERSHIP ENROLLMENT FORM
Below is the Membership Enrollment form for Enrichment Programs and After School Programs
These forms register the child for participation and release liability for the local Mission Team,
Host School or Corporation. They also give permission to photograph. These forms must be
filled out and filed with Headquarters for every child that participates, regardless if there is a
hardship case I ability to pay.
2013-2014 FEDERATION OF GALAXY EPLORERS
REGISTRATION FORM
1. Fee for each week-long class is $25 per child. Registration is first come, first served. All forms and payments
must be submitted to add your child to the list.
2. Please submit a separate registration for each child.
3. The Before and After-School Enrichment Classes Emergency Form and Participation Waiver and Release must
be completed (or on file) for each child. This information is held in the local chapter of the organization or at
Headquarters for summer camp participants.
4. Registrations are non-refundable.
Student Male 2013-2014
Name __________________________________Female Grade___________
MaleParent/Guardian name _______________________________________________ Female
Phone (H)____________________ Phone (W)____________________ Phone (cell)___________________
Address ___________________________________________________________
City:____________________ State:__________________ ZIP:_________________
Primary Contact e-mail _____________________________________________________________________
Persons authorized to pick up your child (car pool, etc.)________________________________________
Emergency Form attached
Participation Release Waiver previously submitted Participation Release Waiver attached
ENRICHMENT PROGRAM SPONSORED SPRING/SUMMER ACTIVITIES CONDUCT, POLICIES AND PROCEDURES
STUDENT CONDUCT
This program is run by the Federation of Galaxy Explorers under the umbrella and with permission of the governing school or corporation as an activity. All participants are expected to conduct themselves in a respectful and cooperative manner. As during school hours, students are required to follow School Regulation —Student Rights and Responsibilities. Parents will be contacted by the instructor if their child fails to cooperate or behaves in a disruptive manner. Further instances of such behavior after this notification may result in the child’s removal from the activity without refund.
PROGRAM POLICIES
1. Dropoff: Parents/Guardians must escort their children to class and leave them in the care of the instructor.
2. Pickup: Parents/guardians must come to the class location to sign their children out. Please remember to bring a form of identification. Students will not be allowed to leave the school unattended to meet you outside in the parking lot or to walk home. If you would like to carpool, on your child’s emergency form you may list people who are authorized to pick up your child. If you need to designate someone else to pick up your child for a special situation, either send in a written note, or notify the instructor. You are expected to pick up your child on time, or the late pick up fee will apply. (See section 5 for details).
3. Returned Checks: Our bank charges fees for returned checks, so we must pass those fees along to the parents, therefore a service fee of $35.00 (subject to change if the bank fees change) for all returned checks. The student may not return to class until payment is satisfied.
4. Student Conduct: Students are required to follow the same behavior guidelines they follow during the school day, per FCPS regulations. Disrespectful, disruptive or destructive behavior may result in a child’s removal from the Camp without refund.
5. Late pickup: Students must be picked up on time. The school or corporation has no legal responsibility for children enrolled in spring/summer camps/activities, mission teams and the instructors are responsible for them only during the participating in the FOGE activity time. Furthermore, FOGE and its volunteer representatives are not legally liable or responsible for your children. To discourage late pickup and use of FOGE as a means to provide additional childcare for which it is not intended, FOGE will charge a late pickup fee of $1.00 per minute beginning 10 minutes after the stated end time of the class. Payment must be made payable to the FOGE and must be given to the instructor at the time of pickup. Your student will not be allowed to return to class until payment is received, and if the late pickup occurs during the last class, the student will not be allowed to enroll for the following term. Any further late pickups will result in your child’s removal from the class and/or the Enrichment Program without refund.
FOGE EMERGENCY FORM
THIS FORM IS REQUIRED FOR PARTICIPATION IN THE FOGE PROGRAMS. ALL SECTIONS MUST BE COMPLETED.
Grade Child’s teacher Child’s FIRST name Child’s LAST name
Medical and allergy alerts:
Are there any special considerations that the instructor should be aware of or actions that must be taken for the proper care, supervision or instruction of your child? ________________________________________________________________________________________
________________________________________________________________________________________
Please list two emergency contacts with phone numbers who could be contacted in an emergency and are authorized to pick up your child: Name______________________________________ Phone ___________________________________ Name______________________________________ Phone ___________________________________ If you plan to carpool, please list people who are authorized to pick up your child (in addition to the emergency contacts listed above): _____________________________________________________________________________________
NOTE: In the FOGE activities you agree to the following: “In the event that I cannot be reached to make arrangements for emergency medical attention, I authorize the program coordinator or
other adult present to seek immediate medical care at any facility that this person deems suitable. I further give my consent for any
and all emergency medical treatment when the child/children are in this individual’s care.”
Consent approval is implied by signature on the RELEASE.
Signature on this Waiver and Release is required for all FOGE Sponsored Activities.
The Waiver is effective and will remain on file for the full school year.
FOGE STEM ENRICHMENT PROGRAM RELEASE Participant Waiver & Release (“Release”)
Please read this document carefully before signing.
Whereas, the Federation of Galaxy Explorers (FOGE) as a service to its members and students, provides various before and after school activities and
other special programs for elementary aged students:
This is to certify that the undersigned, as parent/guardian with legal responsibility for the child named below, a minor under the age of 18, (the “Participant”),
hereby consents to Participant’s participation in the 2013-2014 programs of the FOGE camps and Mission Teams and special events, races, competitions,
tournaments, and field trips (collectively, the “Programs”) between September 1, 2013 and August 30, 2014 (the “School Year”) at various locations. In
consideration for being allowed to participate in the Programs:
1. The undersigned represents and warrants that he or she has the requisite legal authority and capacity to execute this Release on behalf of
Participant.
2. The undersigned, on behalf of Participant, hereby knowingly and freely assumes all risks both known and unknown, even if arising from the
negligence of the Releasees or others, and assumes full responsibility for Participant’s participation.
3. The undersigned, on behalf of Participant, hereby represents that the Participant has no medical or other conditions that would create any
risk to the Participant in performing the tasks relating to the Programs, including sports activities, the performance of certain dance and
aerobic exercises and movements.
4. The undersigned hereby acknowledges and understands that Participant must obey all instructions from Programs staff regarding
participation. For online programs, the undersigned also recognizes that acceptance of all software Terms of Use, and Conditions is a
prerequisite to enrollment by the Participant, and that the Releasees make no representations beyond those in the catalog concerning these
services.
5. The undersigned, as parent/guardian with legal responsibility for the Participant, does hereby release, indemnify, and hold harmless the
FOGE, including its officers, agents, members, volunteers and any person or persons in charge of running the Programs, (the Programs
director and coordinators), sponsoring corporations and their employees, officers, agents, and volunteers, the Programs Vendors, their
respective affiliates, successors and assigns and the officers, directors, employees and agents of such parties and their affiliates, other
participants, sponsoring agencies, sponsors, and advertisers, (the “Releasees”) from any and all claims, demands, suits, costs (including
attorneys’ fees and litigation costs) and charges, in connection with or arising out of the provided Programs, with respect to any and all injury,
disability, death or loss or damage to person or property incident to Participant’s involvement or participation in the Programs, whether arising
from the negligence of the Releasees or otherwise, to the fullest extent permitted by law. I understand that this release includes any claims
based on negligence, action, or inaction of the FOGE and the program director, coordinators and volunteers.
6. We often take pictures of the children during the activities. These photos are used to show what we are doing with the children and what fun
they are having. We do not release the names or addresses of the children to avoid identification. If you choose to opt-out of your child
being photographed, please write an opt-out statement at the bottom of this page. Otherwise, FOGE assumes permission of being able to
photograph..
In the event that I cannot be reached to make arrangements for emergency medical attention, I authorize the program coordinator or other adult present to
seek immediate medical care at any facility that this person deems suitable. I further give my consent for any and all emergency medical treatment when the
child/children are in this individual’s care.
This is a knowing and voluntary relinquishment of any rights and claims the undersigned, his/her spouse (if applicable) or anyone else may have on behalf of
the Participant, and the undersigned does hereby acknowledge that such minor would not be allowed to participate in the Programs in the absence of receipt
of this Release.
I have read this release and further agree that no oral representations, statements or inducements apart from the foregoing Waiver and Consent have been
made:
This Release remains in effect for all Programs participation by the Participant for the duration of the School Year.
Child Name__________________________________ Parent/Guardian name ________________________________
Signature of Parent/Guardian _______________________________________________ Date ___________________
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APPENDIX D: MISSION TEAM MEETING CHECKLIST
ACTION YES NO CONTACT / SUPPORT
Has the following occurred?
Members notified of meeting dates
and location (at least 1 week
notice)
Members notified of travel
arrangements, if needed
Mission Team Leaders (for the
meeting) notified and prepared
Members called to confirm their
attendance
Paperwork completed for
administrative purposes
Have you done the following?
Prepared for the course
Arranged for all supplies and
equipment
Copied all materials necessary for
the course
Arranged for refreshments, if
applicable
Does the meeting space have the
following?
Accessibility
Convenient parking
Nearby public transportation
Adequate room for large groups
Comfortable chairs
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Movable tables
Adequate temperature controls
Natural lighting
Electrical outlets
Telephone access
Is the following equipment available
and operational?
Laptop and projection system
Overhead projector (with an extra
bulb), if needed
Projection screen
Clock
Extension cords
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APPENDIX E: SUMMER CAMPS
This Appendix provides a general guide for how a sponsoring school or organization can host a
Galaxy Explorers Summer Camp. FOGE offers summer camps at elementary, middle, and high
school levels. FOGE Headquarters will provide camp organizers with a detailed camp book
containing planning documents, schedules, mission plans, forms, equipment lists, etc.
Federation of Galaxy Explorers summer camps must be conducted with the approval of FOGE
Headquarters. A participating school or organization has a great deal of flexibility in how it
chooses to run the camp. There are, for example, a variety of camp mission plans to choose
from and special activities, such as field trips, star parties, rocket launches, that can be included
as part of the camp program. The Federation of Galaxy Explorers will work with camp
organizers to design the optimum program for their participants. Our experts are available to
participate and assist. We can also put your school in touch with schools and school districts
that have hosted successful camps.
Described below are basic procedures and lessons learned for initiating a summer camp
program.
Schools (or sponsoring organizations) provide the following:
Facility
Liability insurance consistent with summer camps
Required forms (e.g., parent consent, release for media photos, etc.)
Any transportation required consistent with summer programs
Access to parents (through take home flyers, PTA meetings, etc.) to recruit volunteers
for the camp
Many schools require some teachers be present for the conduct of any camp
Federation of Galaxy Explorers provides the following:
Camp mission plans and associated materials – video tapes, CDs, slide shows
Camp planning materials, schedules, program guidance
Handout templates for camp participants (school is responsible for photocopies)
T-shirts, hats, model rockets, telescope kits, etc.
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Volunteer training
Assistance in securing support from local businesses and organizations
Other required items – e.g. GPS units, rocket launchers, etc.
Initial organizing steps:
Get approval from principal or school district to have Galaxy Explorers summer camp.
Explain the responsibilities of all parties.
Brief parents on FOGE program at PTA or other organizational meeting (schools will
send out fliers announcing)
Establish a schedule of camp planning meetings with school and coordinating parties
(partnership councils, companies, etc.). We have found this single act is often the key to
a successful program
The first camp planning meeting should accomplish the following:
Volunteer training schedule. We recommend a minimum of two sessions; Saturday
mornings have worked well in the past.
Advertising to kids and parents
Determine whether any camp fees will be charged by school
Determine whether teachers will be present and their role in the camp. If the school is
paying for teachers, they should participate in the overall effort.
Graduation date and event
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The Federation of Galaxy Explorers
6404 Ivy Lane, Suite 810
Greenbelt, MD 20770
(610) 981-8511
http://www.FOGE.org