mm 2009 in tunisia
TRANSCRIPT
IFMSA IFMSA MMARCH ARCH MMEETING EETING 20092009
HAMMAMET, HAMMAMET, TUNISIATUNISIA
Table of contents
THE OC
Once back from Mexico …
NMO Extraordinary GA in April 08 : Adoption of the OC structure and election of OC members
OC composed of 45 persons :
1. 5 executive members
2. 9 coordinators
3. 31 crew members
A structure highly inspired from the IFMSA
OC structure
THE VENUE
As promised…
Medina Mediterranea Yasmine - Medina Mediterranea Yasmine - Hammamet Hammamet as the Accomodation hotel and the venue.
5 stars resort, designed as a conference convention center.
Located in the sea side of Hammamet, Less than 5 mn walk away from the sandy beach of Hammamet
All the luxious conditions for a great GA !
The first museum city of the world, with the best working conditions ever !!!
Accomodation
Exclusively reserved for the GA delegates !
Maximum capacity : 1100 Delegates
Accomodation
Double rooms in Appartments and Suites for 4 to 6 persons
A/C, TV, Wireless internet, In-Room service available in all rooms.
3 swimming pools ( indoor and outdoor pools)
Boarding
Breakfast, Lunch and Dinner are served in two of the Hotel luxurious restaurants
You will experience the traditional tunisian food, and also taste a variety of oriental and cosmopolitan dishes.
Bars and cafés
Many cafés and bars in the venue will offer you the opportunity to relax, and enjoy the Tunisian way of life.
MEETING ROOMS AND FACILITIES
Plenary Room
Capacity : 1400 persons in Cinema type, with a presidents’ table in U shape.
VIP annexed room for externals and special guests.
3 screens with up-to-date audiovisual materials.
Plenary Room
Plenary RoomPlenary Room
Plenary RoomPlenary Room
Sessions’ rooms
10 Meeting rooms fully equipped. Rooms for Team of officials, Plenary team and OC.
All Meeting Rooms have : Removable chairs Carpets Audiovisual equipment ( Beamer, Microphone,
Speakers ) Wireless and internet plugs Air conditioner Flip charts
Meeting Rooms
Meeting RoomsMeeting Rooms
Internet Café
• Up to 35 New Computers with up to date equippments available 24 Hrs a day.
•High Speed Internet connection available without any limitations
•3 Lazer printers
•5 Photocopying Machines : One for the Officials and plenary team, Four for the GA delegates.
AF Market
5000 sq feet of exhibition area, provided with equipped stands, ideal for the SCOPE/SCORE Contract Fair
SOCIAL PROGRAM
Socials
Indoor and outdoor different parties Beach parties Tunisian traditional Parties everyday ! National drinking and food party in a
unique Roman exhibition area.
Socials
PRE AND POST GA
The Pre GA activities will be held in the same venue, accomodation and boarding will be the same as during the GA.
Rooms available for up to 9 pre GA workshops, in addition to TOM3.
Pre GA
Post GA Tours
3 Post GAs are scheduled :
Desert Tour
Djerba, discovery of an Island
Northern coast
VISA
These countries do not need a Visa
Algeria Austria Bahrain Bosnia and Herzegovina Brazil Canada Chile Cote d'Ivoire Croatia Denmark Finland France Gambia Germany Greece Hong Kong Hungary Iceland Ireland Italy Japan
Luxembourg Mali Malta Montengro Morocco Niger Norway Oman Portugal Romania Serbia Slovenia Spain Sweden Switzerland The former Yugoslav Republic of Macedonia The Netherlands Turkey UK USA
These countries need a visa
Armenia Australia Azerbaijan Bolivia Bulgaria Burundi China Colombia Costa Rica Czech Republic Democratic Republic of the Congo (RDC) Ecuador Egypt El Salvador Estonia Ethiopia Georgia Ghana Guatemala Indonesia
Israel Jamaica Jordan Kenya Kuwait Latvia Lebanon Lithuania Malawi Mexico Mozambique Nepal New Zealand Nicaragua Nigeria Pakistan Palestine Panama Peru Philippines
Poland Russian Federation Rwanda Saudi Arabia Sierra Leone Slovakia South Africa Sudan Taiwan Tanzania Tatarstan-Russia Thailand Trinidad and
Tobago Ukraine Venezuela
Visas
Every NMO will get the specific information and contacts of the relevant Tunisian embassy in the NMO inboxes during this GA.
Agreement with the ministry of foreign affairs has been made, Options for Visa upon arrival would be possible for special cases.
For more information you can directly approch the visa coordinator during the GA ( It’s me ;) )
THEME : CONFLICTS AND HEALTH
Conflicts & Health
Theme events
Our OC theme coordinator will closely work with the IFMSA Theme Team in order to provide the delegates with high academic-quality Theme events.
Speakers’ list will be determined with the New Team of officials after elections.
TRANSPORTATION
International and local transport
International Transport
• Hammamet is the Main touristic sea side of Tunisia
• 70 Kms away from the 2 main international airports of the country (Tunis and Monastir)
• Many regular direct flights from most of Europe and EMR countries.
• Partnerships are being initiated with some airline companies : Tunis Air, Emirates, Air France.
• Many low cost flights (especially to Monastir) from Europe.
LOCATION
Tunis Int. Airport
Monastir Int. Airport
GA
Ground Transportation
Transport from and to Tunis and Monastir international Airports by comfortable buses is going to be FOR FREE during arrival days!
A permanent OC desk will be set up during the starting days of the pre GA and the GA in Monastir and Tunis Airports
BUDGET & FUNDRAISING
Fundraising
Donations from Governmental institutions are being gathered : Ministry of Health, High education , and tourism.
Corporate fundraising : Companies that confirmed
Amen Bank British GazTunisie TelecomPlanet : internet provider
Budget
The budget has been calculated for 200 Delegates Attending the PreGA and 800 delegates attending the GA.
Outcome(€)ACCOMMODATIONHotel and boarding 106 784MEETING ROOMS (Pre GA and GA)Plenary Room 19 000Others Rooms* sound system and projector included
20 381
SUB-TOTAL 39 381TECHNICAL EQUIPMENT5 Copy Machine * machine and copies included 55030 Computers 38343 Printer's Ink 430
SUB-TOTAL 4814CONFERENCE MATERIALPrinting and material copies welcome package 3043Publications 6445
SUB-TOTAL 9488TAF 15 000SOCIAL PROGRAMOpening and closing ceremonies 3286Discoteque &DJ, sound system & lights 1852Gala dinner 21739Tunisian parties in Shahrazad Restaurant 8342
SUB-TOTAL 35877TRANSPORTATIONAirport - Hotel
SUB-TOTAL 3286OCOC transport & communications 1644OC meetings, photocopies 547Bank Fees 500Contingency 16428OC T-shirts 190Officials T-shirts 304
SUB-TOTAL 19613Emergency Fund (10%) 23 000
Total outcome 266 731
Income(€)
Pre GA
Registration fees* 21750
GA
Registration fees* 183856
T-shits 6000
Fundraising and support
Governmental support 27381
Partners and sponsors 32857
SUB-TOTAL 60238
Total Income 271844
Total +5113
Registration Fees
Registration Fees will be as follow :
Category Early Fees Late Fees
Category A & B 100 € 260 €
Category C & D 180 € 300 €
Category E & F 250 € 360 €
Alumni , externals, observers
380 €
PreGA 140 €
TOM 3 100 €
SPONSORS AND PARTNERS
Support and Partnerships
We have the support of:1. His Excellence , the Tunisian Republic
President, Mr. Zine-El-Abidine Ben Ali.
As well as :1. Public Health ministry2. High Education ministry3. The Medical School of Tunis
Collaborative Ministries
Tourism ministry Internal affairs ministry Foreign affairs ministry Transport ministry Youth & Sports ministry
Partner Organisations
WHO – Tunisia UNHCR – Tunisia UNFPA – Tunisia UNAIDS - Tunisia
Partner companies
Topnet – Internet Provider Tunisie Telecom – Mobile Phone Tunis-Air – National Airline company SNTRI – National Transport company Travel-To-Do – Post GA Tours Organizer Poulina Co.
USEFUL INFORMATION
Currency and Life-cost
Tunisia is a relatively cheap country For instance :1 Tunisian Dinar ( TND )= 0,55 EUR
1 bottle of water (1,5l) = 0,27 EUR1 beer = 0,6 EUR1 bread = 0,13 EUR
Security
Tunisia is a very secure country
The hotel is fully secured with high-tech equipments and 24 Hrs. guarding
Electronic lockers provided in all rooms
Extras …
Free Sim Cards will be provided to all the Officials, Plenary Team and to each NMO president.
Free Medical assistance is provided to all delegates during the Meeting Time.
24 hours OC desk in the Venue.
THANKS… CAN’T WAIT TO SEE YOU THERE…
TIME FOR QUESTIONS