MobilityMethods for document access while

away from the office

No DMS installedRemote Desktop• RDP• Parallels• GotoMyPc• Citrix

Cloud Access• Box• DropBox• Egnyte

Options Summary

Using a DMS • Cloud DMS• Remote Desktop• Web Module• iPad – mobile

device• Check out• Enterprise Option

Desktop based• RDS• Parallels• GotoMyPc

Remote Desktop

Cons• For smaller firms• More difficult management

Pros• Secure and Convenient• The attorney logs into their

familiar desktop

Server Based• Citrix • MS terminal

server

Remote Desktop

Pros• Large firm capable• Central management of

desktops• Remote access to familiar

desktop remotely

Cons• Expensive solution• Expertise to maintain• All win apps may not work

properly or at all• Robust Connection needed

as well as redundant

• Box• DropBox• Egnyte• Citrix Sharefile

Cloud Access

http://www.americanbar.org/publications/gp_solo/2013/january_february/clearing_cloud.html

 ”The opinions universally adopt “reasonable care” as the standard for attorneys looking to store their data in the cloud. Unfortunately, you will be hard pressed to find concrete guidelines of what constitutes reasonable care”

ABA Opinions

Security FeaturesBox has a better toolset for enterprises to manage security and access controls for users.

• Admins can now dictate whether individual users and groups may share folders and files with external users.

• Admins can block or enable a user's specific devices from accessing the service.

• Extra log-in security -- if Box notices a user logging in from an unrecognized IP address or browser on an unknown device, it will ask them to validate via email.

• Integration with Samsung Knox, a new mobile device management platform being planned by Samsung.

• Integration with two data loss prevention systems, CipherCloud and Code Green. Companies with highly regulated documents use DLP systems to scan documents for particular types of information, such as Social Security or credit card numbers, then apply policies that restrict sharing and usage.

• Analytics provided with partner GoodData that allow companies to see how employees are using Box -- for instance, how many documents they're uploading.

• Active Directory , SSO Support

• 256-bit AES encryption

Cloud Access

Box.com

Remote data access options using a DMS

• Cloud DMS• Remote Desktop• Web Module• iPad – mobile device• Check out• Enterprise Option

Options Using a DMS

Netdocuments Worldox GX3 Cloud

Cloud DMS

Pros• Convenience – anywhere

anytime access• Secure Data Center• Data Backup• Managed Servers, Patch's etc• Lower monthly price , instead

of upfront purchase• Need to consider reduction in

onsite resources

Cloud DMS

Cons• More cost for software long

term• Only as good as your

internet connection• Typically no ‘offline option• Will appear a little slower

and some delays if your used to a traditional DMS solution

  Year 1 Years 1 - 3

Cloud $ 2,400.00 $ 7,200.00

Traditional $ 2,530.00 $ 3,440.00

Cloud DMS

While over three years traditional onsite DMS for 5 users is

approximately half the cost of cloud, the following must be taken

into consideration:

• Server cost and replacement• Storage• Backup• Patch’s & Upgrades• Personnel to manage and

monitor

5 user Pricing

Cloud DMS

Most Cloud providers will have far better security, Redundancy, processes, and certifications than a typical firm could afford to implement

An issue for your firm may be that someone ‘else’ is in control of this and not the firms trusted IT staff.

Cloud DMS

• Where is the data center• Who manages the servers and supports them?• Reputation/existing clients• Redundancy / recovery • SLA

Cloud DMS Considerations:

Cloud DMS

Local Office InternetConnection

Support Staff

Hardware Data Center

Examine your weakest link

GX3 Cloud Demo

Cloud DMS

Desktop based• RDS• Parallels• GotoMyPc

Remote Desktop

Cons• For smaller firms• More difficult management

Pros• Secure and Convenient• The attorney logs into their

familiar desktop

Server Based• Citrix • MS terminal

server

Remote Desktop

Pros• Large firm capable• Central management of

desktops• Remote access to familiar

desktop remotely

Cons• Expensive solution• Expertise to maintain• All win apps may not work

properly or at all• Robust Connection needed

as well as redundant

• Remote access from any computer

• Web interface• Scaled down feature

set• Typically no app

integration• Limited email

integration

Web Modules

• Convenient access• Adequate search and viewing• Limited Editing• Manual check in process• Document access is only as

good as your connection• I-pad sandboxing prevents

robust application integration• Normally no cost apps

iPad – Mobile Device

• Becoming a legacy feature• Files on servers are locked to prevent editing

until documents are checked back in.

Check out / Check in

• Essentially GX3 Cloud but on your servers• Allows for in-office access through standard

application• Remote connectivity provides full Worldox application

via published app and Worldox communication server for full local desktop application access

• No learning curve. Users have same experience in office or out.

• Easily install in your choice of data center for private cloud access

Enterprise Option

Enterprise Option

Remote Office

Hotel

HomeMS Terminal

Server

Documents

Main Office

Same experience, your choice of

delivery!

Worldox Enterprise Server

Ray ZwiefelhoferPresidentWorld Software Corporation

Thank you