module 8: cataloguing with rda: recording relationships based on the lc rda training module f :...

Module 8: Cataloguing with RDA:

Recording Relationships

Based on the LC RDA Training Module F : Relationships in Bibliographic and Authority Records

Modified by: Chris OliverMcGill University LibrariesCanadian Committee on [email protected]

RDA training module 8 (ver. 2012/10) 1

Acknowledgements

• with many thanks to the Library of Congress for allowing the use and modification of their training modules

http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html

• with many thanks to the copyright holders of RDA Toolkit for permission to copy screens and the RDA logo for educational purposes. All screens copied are identified with: "Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals”.

RDA training module 8 2




Outline

• preamble: are relationships important?– core relationships– role of relationships– relationships in a MARC environment

• relationships: 2 aspects

• overview of RDA relationships in MARC environment– bibliographic records– authority records


Categories of relationshipsprimary relationships wemi - 1 workRDA section 5

relationships between resource and personRDA section 6 family

corporate body

relationships between works, expressions, manifestations, and items

RDA section 8

relationships between persons, families, corporate bodies

RDA section 9RDA training module 8 4

Core relationships

0.6.5 primary relationships

core = work manifested

core if = if more than 1 expression of work – expression manifested

» » » only predominant or first-named


Core relationships

0.6.6 relationships between resource and person, family, and corporate body

core = creator (person, family, corporate body)

core if = other person, family, or corporate body

if needed to construct the authorized access point representing the work

for example, defendant, appellant

» » » principle responsibility or first-named


Core relationships

0.6.7 subject relationships core = one subject relationship

0.6.8 relationships between works, expressions, manifestations, and items

no core relationships

0.6.9 relationships between persons, families, and corporate bodies

no core relationships

* * * LC Core – some additional relationships beyond RDA core


Are relationships important?

• FRBR and FRAD models:entities -- attributes -- relationships between the entities

• RDA emphasizes the existence and recording of relationships

• precise relationships» better navigation» better collocation» better resource discovery for user


We know about relationships

entity


RDA: more relationships

entity


RDA: precise types of relationship

entity


Relationships and MARC

FRBR, FRAD importance of

RDA relationships

implementing RDA not obvious

in a MARC appear to be unimportant

environment


AACR2 + MARC 21 for example

name of a person ------- title of book

AACR2 + MARC 21• type of relationship may be embedded in text of

bibliographic descriptionand/or• bibliographic record contains a field with the

authorized access point for the person and a field with the title of the book


MARC wrapper

100 1 $a Leacock, Stephen, $d 1869-1944. 245 10 $a Sunshine sketches of a little town.

260 $a Toronto : $McClelland & Stewart, $c 1931.

no relationships mentioned: creator – workwork – expression – manifestation

infer relationships


RDA + MARC 21 for example

name of a person ------- title of bookRDA + MARC 21• type of relationship may be embedded in text of

manifestation elementsand/or• bibliographic record contains a field with the

authorized access point for the person and a field with the title of the manifestation

• may use relationship designators to define relationship


RDA +MARC 21bibliographic record

100 1 $a Leacock, Stephen, $d 1869-1944, $e author.245 10 $a Sunshine sketches of a little town. 264 1 $a Toronto : $McClelland & Stewart, $c 1931.

part of a MARC record (intended for illustration only) • in RDA context, unlikely to have no statement of responsibility• RDA record would contain additional data about the work

manifested• but even if there were no other data, relationship can be

defined preciselyRDA training module 8 16

RDA + post MARC 21

for example

name of a person ------- title of book

RDA + post MARC 21 record environment• data about entities• data about relationships • no MARC record wrapper • data about the resource holds together through the

defined relationships


work – Sunshine sketches of a little town

Person – Stephen Leacock

author

work – Afternoons in Utopia

Lahontan’s voyages

editor

date of birth -- 1869 date of death -- 1944country – Canadaprofession – author, professoraffiliation – McGill University

Text English

Text French

spoken word

realizedauthor

manifestation – Sunshine sketches of a little townToronto : McClelland & Stewart, 1931

manifested

item – signedcopy

exemplar

autographer


) used by permission of the Co-Publishers for RDA

(American Library Association, Canadian

Library Association, and CILIP: Chartered Institute

of Library and Information Professionals) RDA training module 8 19

Relationships: 2 aspects

work relationship expression

work relationship person

work X relationship work Y

corporate body A relationship corporate body B

entity A entity Brelationship


1. Existence of relationship

signal the existence of a relationship between entities

RDA 17.4conventions to record primary relationships:•identifier ISBN, ISMW, URI

•authorized access point for work or expression•composite description

(describe manifestation and then add one or more elements identifying the work, expression, item)




RDA 18.4conventions to record persons, families and corporate bodies associated with the resource:•identifier LAC control number

•authorized access point for person, family or corporate body




RDA 24.4recording relationships between works, expressions, manifestations and items:•identifier ISSN, ISBN, URI

•authorized access point for related work or expression•description of related work, expression, manifestation, or item

• structured or unstructured




RDA 29.4recording relationships between persons, families and corporate bodies:•identifier Union List of Artist Names ID

•authorized access point for related person, family or corporate body


Relationships: 2 aspects

work realization expression

work created by person

work X parody of work Y

corporate body A successor of corporate body B

entity A entity Brelationship C


2. Precise type of relationship

• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix I, I.2.1, Relationship designators for creators

artistauthorcartographercompilerenacting jurisdictionphotographerprogrammer



• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix I, I.3.1, Relationship designators for persons,

families and corporate bodies associated with an expressionarranger of musiccostume designerperformer

actorconductormoderatornarrator



• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix J, J.2.2, Derivative work relationships

based onabridgement ofadaptation of

dramatization ofmotion picture adaptation of

indexing formusical setting of



• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix K, K.2.1, person to other person

alternate identityreal identity

Appendix K, K.2.2, person to familyfamily memberprogenitor

Appendix K, K.2.3, person to corporate bodyemployeefounderincumbent


Relationship designators

• RDA appendices I, J, and Ko not closed listso possible to suggest other termso not core

Library of Congress’ Policy and Standards Division has volunteered to be recipient for new suggestions.

• if term is missing, decide on a term and notify [email protected]

• LC policy: decisions in some LCPSs; otherwise, cataloger judgment to use


mailto:[email protected]

MARC + relationship designators

relationship designators in MARC records>>> added to authorized access point for:

person, family or corporate body• use $e in 1XX or 7XX for bibliographic records (or possible to use $4)

• do not use $e in authority records



relationship designators in MARC records>>> added to authorized access point for:

related works and expressions• use $i in bibliographic records

access points, linking fieldsexcept if MARC coding already indicates relationship

• do not use in 1XX of authority records



relationship designators in MARC records>>> in authority records:related persons, families, corporate bodiesrelated works, expressions

• use $i in 5XX of authority recordsexcept if MARC coding already indicates relationship


Exercises

• Exercise 9question 9.1 (requires access to Toolkit)

question 9.4 (requires access to Toolkit)


“Justification”

AACR2 • description• add access points to be able to find• access point has to be justified • justification must be in the description

RDA • access point does not require justification within “the description”

• every piece of data that you record is usable; data elements are distinct, defined and independent


P/F/CB relationship to resource

person workfamily expressioncorporate body manifestation

item


MARC 21: P/F/CB and work

• authorized access point• how many??? no more “rule of three”

• RDA core, LC core• policy at one’s own library• cataloguer judgment

creator (RDA 19.2)• 1 creator 1XX• more than 1 creator 1XX and 7XX• may use relationship designators $e


MARC 21: P/F/CB and work• creator -- core = principal or first named (RDA 19.2)100 1 $a Leacock, Stephen, $d 1896-1944, $e author.100 1 $a Gould, Glenn, $d 1932-1982, $e composer.100 1 $a Gillis, Margie, $e choreographer. (original work)110 2 $a Ontario, $e enacting jurisdiction.--------------------------------------------------------------------------------------------------------

100 1 $a Edwards, Gail, $e author.245 10 $a Picturing Canada : $b a history of Canadian children’s

illustrated books and publishing / $c Gail Edwards and Judith Saltman.

700 1 $a Saltman, Judith, $e author


MARC 21: P/F/CB and work• others associated with a work (RDA 19.3)

• not core; follow policy or cataloguer judgment

700 1 $a Leacock, Stephen, $d 1896-1944, $e addressee.

710 2 $a McCord Museum, $e host institution.

710 2 $a Royal Canadian Geographical Society, $e issuing body.


MARC 21: P/F/CB and expression• contributor to the expression (RDA 20.2)700 1 $a Leacock, Stephen, $d 1896-1944, $e editor.700 1 $a Gould, Glenn, $d 1932-1982, $e performer.700 1 $a Gillis, Margie, $e dancer.700 1 $a Martchenko, Michael, $e illustrator.700 1 $a Saint Germain, Michel, $e translator.----------------------------------------------------------------------------

100 1 $a Munsch, Robert N., $d 1945- $e author. 245 10 $a Moira’s birthday / $c story by Robert Munsch ; art by

Michael Martchenko.700 1 $a Martchenko, Michael, $e illustrator.


MARC 21: P/F/CB and expression• do not require justification

for example, if there is no statement about the illustrator in the description, one can still have the 700

100 1 $a Munsch, Robert N., $d 1945- $e author. 245 10 $a Moira’s birthday / $c story by Robert Munsch. 700 1 $a Martchenko, Michael, $e illustrator.also possible, but Martchenko relationship is less clear:100 1 $a Munsch, Robert N., $d 1945- 245 10 $a Moira’s birthday / $c story by Robert Munsch. 700 1 $a Martchenko, Michael.


MARC 21: P/F/CB + manifestation• roles that change from one manifestation to

another: for example: producer *publisher *

broadcastermanufacturer *

engraverprinter

distributor *film distributor

*** terms with asterisk cannot be used as relationship designators because they are already RDA elements


MARC 21: P/F/CB + manifestation264 3 $a Vancouver : $b Heavenly Monkey, $c 2003.710 2 $a Heavenly Monkey (Firm), $e printer.

264 1 $a Winnipeg : $b Centre for Rupert’s Land Studies at the University of Winnipeg, $c 2009.710 2 $a Centre for Rupert’s Land Studies.

do not include a relationship designator for “publisher”


MARC 21: P/F/CB + item• roles that change from one item to another:

for example: former ownerannotatorbindercurator

561 $a Author’s signed presentation copy to Hugh and Tota MacLennan. $5 CaQMM

700 1 $a MacLennan, Hugh, $d 1907-1990, $e former owner. $5 CaQMM


Exercises

• Exercise 8• Exercise 9

question 9.3 (requires access to Toolkit)


Related resources

work workexpression expressionmanifestation manifestationitem item

related works RDA 25related expressions RDA 26related manifestations RDA 27related items RDA 28


Related workstypes of relationships:•derivative

adaptationslibretto based onparodies

•descriptive (subject)

•whole-partcontains/contained inseries


Related works• accompanying

concordancefinding aidsupplement

• sequentialcontinuessequel tosupersedes


MARC 21 and related works

• identifier: for example, OCLC record number

• authorized access point• structured description:

formal note or linking fields

• unstructured description:narrative note

relationship designators in appendix J


MARC 21 and related work

Derivative relationship:100 1 $a Mitchell, Ken, $d 1940-245 14 $a The heroic adventures of Donny Coyote / $c Ken

Mitchell.264 1 $a Regina : $b Coteau Books, $c [2003].500 $a Based on Don Quixote, by Miguel de Cervantes Saavedra.700 1 $i Based on: $a Cervantes Saavedra, Miguel de, $d 1547-

1616. $t Don Quixote.

unstructured description and authorized access point with relationship designator (500 not required)


MARC 21 and related workWhole-part relationship:100 1 $a Pollock, Sharon.245 10 $a Sharon Pollock : $b three plays / $c introductory essay

by Sherrill Grace.264 1 $a Toronto : $b Playwrights Canada Press, $c 2003.505 0 $a Moving pictures -- End dreams -- Angel's trumpet.700 12 $a Pollock, Sharon. $t Moving pictures.700 12 $a Pollock, Sharon. $t End dreams700 12 $a Pollock, Sharon. $t Angel’s trumpet

505 = structured description – not requiredno relationship designators because 700 2nd ind = 2


MARC 21 and related work

Sequential relationship:245 00 $a Canadian journal of communication.780 00 $t Media probe $x 0384-1618 $w (OCoLC)3227428

linking field=structured descriptiontwo identifiersdo not need relationship designator because of MARC coding of indicators in 780: 1st ind= display note

2nd ind=“continues”


Related expressions

• same types of relationships as related works• some common expression relationships:

derivativerevisioneditiontranslation

whole/part for example, translations in a compilation


MARC 21 and related expression

whole-part

245 00 $a Two novels from ancient Greece : $b Chariton's Callirhoe and Xenophon of Ephesos' An Ephesian story: Anthia and Habrocomes / $c translated, with introduction and notes, by Stephen M. Trzaskoma.

700 02 $a Chariton. $t De Chaerea et Callirrhoe. $l English700 02 $a Xenophon, $c of Ephesus. $t Ephesiaca. $l English.700 1 $a Trzaskoma, Stephen, $e translator.

access points representing the expressions contained in wholedo not need relationship designators for the two expressions



relationship between different language editions

245 00 $a Canadian minerals yearbook.580 $a Issued also in French with title: Annuaire des

minéraux du Canada. 775 0 $t Annuaire des minéraux du Canada. $w (DLC)

91647534 $w (OCoLC)24705884

unstructured descriptionstructured description: 7752 identifiers2nd ind of 775 = Other edition available



translation

100 1 $a Leacock, Stephen, $d 1869-1944.240 10 $a Sunshine sketches of a little town. $l French245 13 $a Un été à Mariposa : croquis en clin d’oeil / $c Stephen

Leacock ; traduit du canadien-anglais par Élise de Bellefeuille et Michel St-Germain.

700 1 $i Translation of: $a Leacock, Stephen, $d 1869-1944. Sunshine sketches of a little town.

100 + 240 = authorized access point representing the expression700 = authorized access point - relationship of expression to work



translation



500 $a Translation of: Sunshine sketches of a little town / Stephen Leacock.

100 + 240 = authorized access point representing the expression500 = structured description

(instead could have structured description in 765)RDA training module 8 57


translation



500 $a Translation of author’s novel, Sunshine sketches of a little town.

100 + 240 = authorized access point representing the expression500 = unstructured description


Related manifestation• some common related manifestation relationships:

equivalentreproduction

electronic reproductionreprint

also issued aswhole-part

insertsspecial issues

accompanyingissued with

*** do not use authorized access pointsRDA training module 8 59

MARC 21 + related manifestation

equivalent manifestation245 00 $a |a Canadian journal of criminology = |b Revue canadienne de criminologie.300 $a 1 online resource (21 volumes)776 08 $i Electronic reproduction of (manifestation): $t Canadian journal of criminology $x 0704-9722 $w (DLC) 80640888 $w (OCoLC)3563755

accompanying501 $a Filmed with: _______________________ .


Related item

• some common related item relationships:equivalent

reproduction of a specific copyelectronic reproductionfacsimile

whole-partcontains

accompanyingbound with

*** do not use authorized access points usually local information


MARC 21 and related item

when it only applies to a specific item (copy specific)501 $a Bound with: ____________________ . $5 CaQMM501 $a With: ___________________ . Bound together subsequent to publication. $5 CaQMM

relationship of manifestation to item of another manifestation:245 10 $a Madame Bovary : $b reproduction au trait de l’original

de 1857 annoté par Gustave Flaubert / Gustave Flaubert ; postface d’Yvan Leclerc.

500 $a Reproduction of the copy of the original 1857 edition marked by Flaubert's own highlighting and commenting …


Exercises

• Exercise 9question 9.2 (requires access to Toolkit)


Relationships between P/F/CB

person personfamily familycorporate body corporate body

related persons RDA 30related families RDA 31related corporate bodies RDA 32



• relationships recorded in authority records• recorded in 5XX fields• may use relationship designators in $i

if not already indicated by MARC coding, for example, $w

100 1 $a Carroll, Lewis, $d 1832-1898.500 1 $w r $i Real identity: $a Dodgson, Charles Lutwidge, $d

1832-1898.

$w r = relationship designation is in $i



110 2 $a Library and Archives Canada510 2 $w a $a National Archives of Canada510 2 $w a $a National Library of Canadaor110 2 $a Library and Archives Canada510 2 $w r $i Predecessor: $a National Archives of Canada510 2 $w r $i Predecessor: $a National Library of Canada



100 1# $a Leacock, Stephen, $d 1869-1944. 510 2# $w r $i Employer: $a McGill University

100 1# $a Carroll, Charles N. $q (Charles Nagus), $d 1817-1902500 3# $w r $i Descendants: $a Carroll (Family : $g Carroll, Charles N. (Charles Negus), 1817-1902)


Relationships demand attention

• important for resource discovery• not always obvious in MARC environment• crucial in post-MARC environment• during RDA implementation, attention tends to focus

on entities and attributes• don’t forget to think in terms of relationships

between entities


ReferencesBased on: Library of Congress. Module F. Relationships in bibliographic and authority records. Module prepared as part of RDA Refresher Training at LC (October 2011)http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html

Also: Document R-5 on LC policy for encoding information in MARC bibliographic and authority records

Document R-6: name authority record examplesAlso all modules, documents and exercises prepared for refresher: http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html

Also: Examples folders on LC RDA site:http://www.loc.gov/aba/rda/training_examples.html

See also newest module on relationships (module 4, June 2012):http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC%20RDA%20course%20table.html

69RDA training module 8


References

•Library of Congress. Module 5. Relationships. Module prepared by the Library of Congress for the Georgia Public Library Cataloging Summit (August 2011)

Also all modules, documents and exercises prepared for the Summit:http://www.loc.gov/aba/rda/Georgia_training_aug_2011.html

•PCC Interim Policies and Best Practices. http://www.loc.gov/aba/pcc/rda/RDA%20Interim%20Policies%20and

%20Best%20Practices.html

•RDA in MARC, October 2012.http://www.loc.gov/marc/RDAinMARC-10-12.html

•RDA Toolkit. Access at http://access.rdatoolkit.org/ (subscription required beyond table of contents)

•RDA Record Examples http://www.loc.gov/catworkshop/RDA%20training%20materials/SCT

%20RDA%20Records%20TG/index.html

70RDA training module 8

module 8: cataloguing with rda: recording relationships based on the lc rda training module f :...

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