mon tue wed thu fri sat sunstowe singing dancing arts and sciences 4th friday, 6:30pm, 1st...
TRANSCRIPT
Folia Roani
http://ro wa ny.lo chac .sca.org/f i l es/2016/03 /Fol ia -Roa ni-Ma rch -2016.pdf
March 2016
Regular Events: NB: $5 insurance
levy for non-members required.
Sydney Metropolitan:
Baronial Fighter Practice (Heavy, Rapier):
7:30pm at The Addison Road Community Centre (Main Hall), 142 Addison Rd Marrickville NSW 2205. $5 donation requested. Singing also usually possible, if interested please contact: [email protected]
Baronial Senate meeting (Officers meeting):
3rd Monday, 7pm at Hut 1, Addison Road Community Centre, 142 Addison Rd Marrickville. All welcome!
Stowe Fighter Practice and Arts & Sciences:
7:00 - 10:00pm, 1st Toongabbie Scout Hall, 99 Bungaree Rd, Toongabbie, NSW 2nd Wed – Stowe General Business Meeting 4th Wed – Art & Sciences Cooking
Stowe Singing Dancing Arts and Sciences
4th Friday, 6:30pm, 1st Toongabbie Scout Hall, 99 Bungaree Rd, Toongabbie, NSW; $3M/$8 NM
College of St Ursula Arts & Sciences: The
Holme Reading Room (mostly). Tuesdays, 5pm-7pm.
Dence Park Arts & Sciences: 9.30am –
4:30pm, The Epping Creative Centre, Dence Park, 26 Stanley Road, Epping, NSW (This month: 13 March) Classes are run by members for both adults and children. There are also people to do rapier with.
Greater Rowany: Okewaite (Goulburn):
Okewaite Monthly Revel: 3rd Sunday, 3pm Arts & Sciences, followed by Leet Court (Officers meeting). 5:30pm Pot Luck dinner. Leet Court and Pot Luck are garbed. Private residence Goulburn; for details email the Okewaite Seneschal [email protected]
Other NSW: Adora Heavy War Practice, Stuart Park, Wollongong; next to the beach near the upgraded kids playground, on Saturday mornings from 9am till noon. No archery; mesh not required. 5 Mar & 19 Mar. For more info 0413239337 or [email protected]
Mon Tue Wed Thu Fri Sat Sun
1
2
3
4
5 Adora Heavy War Practice
6
7
8 9
10 11 12 Newcomers
13
14
15 16
17 18 19 Adora Heavy War Practice
20 Okewaite
Monthly Revel
21
22 23
24 Rowany Festival
25 Rowany Festival
26 Rowany Festival
27 Rowany Festival
28 Rowany Festival
29 30
31
Page 1 Reading this on paper? Full newsletter (and much more) available on our website rowany.lochac.sca.org
The Final Festival Price Rise is
coming soon! Book now http://
www.trybooking.com/FNRS
http://ro wa ny.lo chac .sca.org/f i l es/2016/03 /Fol ia -Roa ni-Ma rch -2016.pdf
Page 2 Reading this on paper? Full newsletter (and much more) available on our website rowany.lochac.sca.org
CONTENTS
Upcoming Events p3
From the Seneschal p4
Greetings from the Baroness & Baron p5
Rowany Festival DA Update p6
Note from the Rowany Festival Steward p7
From the Chronicler Greetings all from Bethan Daniels of Brockwood.
If you would like to be listed in the contacts section or have any
notice or feedback for this newsletter, please provide it to me at
Bethan
Contacts
Officers of the Barony
Baron and Baroness (Presidents): Baron Miles and
Baroness Ameline de Colwell [email protected]
Seneschal (Secretary): Lady Tanya Iaroslavna
Reeve (Treasurer):
Arts & Sciences Minister: Lady Juliana de Northwood
Chirurgeon (First Aid): Lord Sigvald Svioanda
Chronicler (Newsletter Editor): Mistress Bethan Daniels
of Brockwood [email protected]
Herald (Voice Announcements/Name advice): Lord
Matthijs Tjepke van der Horst
Constable (Insurance Waivers Admin): Lady Elena de
Moravia
Marshal (Martial Activities): Lord Anton de Stoc
Rapier Marshal: Raegan of Lunihawk
Captain of Archers: VACANT VACANT
Acquisitor (Equipment Inventory): Mistress Clara van
de Maes
Hospitaller (Loaner Gear): Lady Megge a Landulph
List Keeper (Tourney Draw): VACANT VACANT
Webminister: Lord Jan Janssen van den Zype
geheeten van den Goere
Rowany Festival 2016 Steward: Skarp-Heðin
Group Contacts
Canton of Stowe-on-the-Wowld (West Sydney): Lady
Gabriella de la Riviere
College of St Ursula (University of Sydney): Lord
Matthijs Tjepke van der Horst
Canton of Okewaite (Goulburn): Lord Bjorn
Pursasprengir [email protected]
House Radburne (Dubbo/Mudgee): Lady Katrijn Van
Delden [email protected]
Shire of Dismal Fogs (Blue Mountains): Nimue (Kate)
[email protected] (FB: “Seneschal
Dismal Fogs", group “Shire of Dismal Fogs))
Interest Contacts
Equestrian Guild: Lady Katrijn van Delden (Karen
Hocking) at [email protected]
Web page: http://equestrian.lochac.sca.org
Facebook: https://www.facebook.com/
groups/111173315668006/
Cooks Guild: Eurgain of Whitby -
http://ro wa ny.lo chac .sca.org/f i l es/2016/03 /Fol ia -Roa ni-Ma rch -2016.pdf
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Upcoming Events
12 March, Rowany
Newcomers (Sydney)
St Peters Public School, St Peters
The annual Rowany Newcomers
event is upon us once again!
It will be held at St Peters Public
School, St Peters on Saturday the
12th of March. The event shall
begin with a set of tournaments,
an afternoon of classes and end
with a fabulous feast!
Please send all bookings to Jude
of Lunihawke at
rowanynewcomers2016@outlook
.com If you would like to help
out in running a class please
contact Sigvaldr Sviðandi at
If you are interested in getting
involved or have inquiries please
contact the Steward, Raegan of
Lunihawk via the facebook
event or email
More details including class lists
should be announced shortly!
Prices:
Newcomers $20
Populace $30 (+$5 for non-
members)
At door price is +$10 (except for
newcomers) _______________________________________________________________________________________
20-22 May, Panther Hunt
V (Blue Mountains)
Maranatha, 57 View St, Lidsdale
Since the passing of the Tudor
reign, the Tudor masses have
been left wanting for the
genteel art of hunting. Thankfully
for said masses, rumours abound
that the Lithgovian panther, the
foul beast said to haunt the
Western fringes of the Shire of
Dismal Fogs, continues to roam,
and so we shall meet there for a
weekend of hunting! There shall
be archery in abundance!
Tourneys both heavy and rapier
if the masses do will! Arts and
sciences, and in particular,
puppetry! And of course
excellent Tudor feasting and
good company to be had by all.
This event is held at Maranatha,
in Lidsdale, just past Lithgow
NSW. Site opens 3pm
Friday, closes 3pm Sunday.
The Steward is Ellynor Askewe
Bookings Close on the Tuesday,
10 May. Please contact Nimue
Accommodation for this event is
in dorm style rooms,
accommodating from 3 to 7
people in each, on a first in, first
served basis. Camping is also
available on site, please specify
when booking if you intend to
camp. Similarly, please notify the
Steward or when booking of any
special dietary requirements,.
Prices:
Full weekend, all meals, $90
adults, $45 children, under 5 free.
Feast only $30 adults, $15
children, under 5 free.
Day only, no feast, $20 adults,
$10 children, under 5 free.
Non-members will attract a $5
event membership fee on top of
above prices. _______________________________________________________________________________________
10-13 June, Great
Northern War XVIII
(Brisbane)
BP Park, 68 Cash Ave, Samford
Flock to the Northern Reaches as
they prepare themselves for yet
another war! Great Northern
War (GNW) XVIII will be held from
Friday 10th June to Monday 13th
June, 2016 at BP Park, 68 Cash
Avenue Samford (approximately
21 km from Metro Brisbane). For
an event overview and
accounts from the previous two
GNWs, see Memories of Lochac:
http://history.lochac.sca.org/
event/gnw
This four day event will be action
packed, including the wondrous
spectacle that is the Flame
Tourney, heavy and rapier war,
arts and sciences classes, rapier,
archery, market day, the famous
Jolly Duke Tavern, games by
firelight, owl puns, and much
more! On the Monday, the
fighter auction tournaments for
heavy and rapier will once
again determine “hoo” will be
named the next Powerful Owls.
Do you have what it takes to
win?
The Co-Stewards for this event
are The Honourable Baronesses
Josseline de la Cour and Ceara
Shionnach, and they can be
contacted by emailing
[email protected]. Also
note that event details are being
progressively added to the
event website as they become
available: http://
gnw.lochac.sca.org/.
“We’re talon you, it has owl you
can want in an event and more.
It’ll be a hoot!”
You are able to come in on the
day but at door costs and no
food is provided. Bookings will
open shortly, bookings closing
Monday, May 30th 2016.
Prices:
Member
Adult $120.00
High school $80.00
Primary school $55.00
under 5 $0.00
Non Member Price
Adult $130.00
High school $90.00
Primary school $65.00
under 5 $5.00
http://ro wa ny.lo chac .sca.org/f i l es/2016/03 /Fol ia -Roa ni-Ma rch -2016.pdf
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From the Seneschal
Unto the populace of the Barony of Rowany,
Greetings!
Rowany Newcomers is March 12th, and I am
looking forward to it attending it very much. I
would love to see lots of our more experienced
people there, running classes and taking the
opportunity to display the parts of the SCA and
Rowany that we love to a whole new group. After
all, one of them may be King or Queen of Lochac
one day!
As you are all aware, the last month has been a
very trying one for all those involved in the
preparations for Festival (2 weeks to go!). For
those who don't normally get a chance to see
the work that goes into Festival behind the
scenes, while the situation is not one we wanted
to have happen, it has been good to see so
many people from all across Lochac stepping
forward with support and offers of help.
Unfortunately, due to changes of the NSW Liquor
Law placing increased requirements on the Liquor
Licensee, there will be no Tavern this year. Plans
are being discussed that may allow the Tavern to
be back next year. I would like to personally
thank Helene du Puy for all her hard work and the
efforts she went to in getting as close to
compliance as she did. It was an impossible
situation beyond her control which she fought to
the last moment with exceptional grace. My
thanks also to all those that offered assistance.
There are still many options for people to join in
and help with the behind the scenes co-
ordination needed. If you are interested in
helping out, be it a little or a lot, please speak
with the Steward, Skarp-Heðin Sverðvarpnir, or
consider volunteering for a position on the
Rowany Festival Executive committee. You can
contact me at [email protected] for
more information.
Over the last month we have also been trialing
the use of Skype in our Senate meetings. While
this is a process we are still refining, it seems to be
working well and we will be continuing with it for
the foreseeable future. If you would like to attend
the meetings, but cannot be there physically, this
may be an option. Please contact me for the
Skype ID.
As always, if there is anything I can help with,
please let me know.
Spasibo!
YIS
Tatianitska Iaroslavna (Tanya)
Rowany Seneschal
The Minutes of the Extraordinary Rowany Senate
Meeting that was held on Monday 1, February
2016 are available online now.
http://rowany.lochac.sca.org/extraordinary-
senate-meeting-…/
or directly to the PDF:
http://rowany.lochac.sca.org/…/Extraordinary-
Senate-Meeting…
We will make further announcements as soon as
more information is available. My personal thanks
to the Stewarding team and all those who are
working so hard to support them.
YIS
Tanya
Rowany Seneschal
March 13, Dence Park Arts & Sciences Day
Entry is $2-3 donation for all attendees, plus the additional $5 Insurance Levy for non-members.
Location: The Epping Creative Centre, Dence Park, 26 Stanley Road, Epping, NSW 2121
Time: 9.30am – 4:30pm.
Time tables will be published about a week prior to each Dence Park day, please keep an eye out so
that you know what is happening each month.
Bring a project you are working on, start a new project or come and learn something new, or even
just bring a game to share and play!
http://ro wa ny.lo chac .sca.org/f i l es/2016/03 /Fol ia -Roa ni-Ma rch -2016.pdf
Greetings from the Baroness & Baron
Unto the Populace of Rowany do Baroness Ameline and Baron Miles send
warmest greetings.
The quiet of the holiday season has come to an end, and once again the
upcoming calendar is a busy one.
In two weeks we look forward to welcoming in the Barony's new year and
newcomers at our Rowany Newcomers event. The 12th of march will begin with
a set of tournaments, an afternoon of classes, and end with a fabulous feast. As
always we look forward to renewing friendships and meeting new people. Best
wishes to our College of St Ursula as they show new members just how awesome
the SCA is.
We would remind the populace to send recommendations to us for those you
feel fit for recognition, even if the gentle already has the appropriate Baronial
award it will then be our pleasure to forward such a recommendation to the
Crown, that they may see fit to bestow a higher accolade.
We would also note to the populace of Rowany that Festival is but around the
corner. A reminder that it is starting a earlier this year, with opening court on the
morning of the 24th of March. We can't help but stress our gratitude to the
tireless efforts of the stewarding team under the indefatigable Skarp-Heðin.
There have been some very anxious moments – even for those of us following
along at home! - but the team have gone above and beyond to ensure that
Rowany Festival, the ultimate highlight of the Kingdom's calendar (no bias here)
will go ahead.
To all those of the Barony, we would like to invite you to join us for a party on the
Saturday night of Festival. It will take place in the Attican encampment, from
8:30pm. Please bring drinks as well as snacks to share. Last year was a wonderful
chance to socialise with members from all the diverse parts of the Barony, and
we look forward to another great evening.
Ameline et Miles, Baronage Rowany
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http://ro wa ny.lo chac .sca.org/f i l es/2016/03 /Fol ia -Roa ni-Ma rch -2016.pdf
Rowany Festival DA Update
Hi all,
On Monday night we had a Rowany Senate
meeting regarding some issues around the DA for
Festival.
Late last year, Wingecarribee Shire Council (WSC)
added a requirement that we either widen Black
Springs Road (the road into site) or institute a
contra-flow traffic arrangement (i.e. traffic lights,
similar to the system we previously had at
Glenworth Valley).
This followed a series of other changes and
additional requirements added to the DA earlier
in 2015, which have dragged out the process. (As
a reference point, we submitted the DA in late
July/early August.) We also had some similar issues
while organising the DA for last year's Festival.
These have primarily been handled by Mistress
Collette, who's done an extraordinary job of
working to comply with the various issues from
WSC.
We opted for the contra-flow option, after
investigating the costs of road-widening and
finding them to be prohibitive. We therefore
asked for some details as to precisely what WSC
expected with regard to the contra-flow
arrangements.
WSC then came back to us on Friday, with some
additional requirements to the contra-flow option,
including:
- having NSW RFS on site for the whole event
- having NSW Ambulance on site for the whole
event
- having NSW-accredited traffic controllers on
site for the whole event
They also reiterated the alternative option of
widening the road. The requirements - insofar as
they are even possible - would attract significant
additional costs. We contacted the local NSW RFS
brigade, who informed us that they had not
made any recommendation of this sort to WSC,
and in fact do not generally even offer this sort of
service. We also approached NSW Ambulance
about a quote, and contacted the St John's
volunteers we had at Festival, to find out if they
could be a possible substitute for that
requirement.
At this point, I asked Tanya (Rowany Seneschal) to
organise a special Senate meeting, as both
options presented to us by WSC potentially
involve very large expenditures. I also wanted to
put these new requirements in the context of the
other, repeated changes to the approval
compared to 2014 and 2015. The minutes from the
meeting are available online (http://
rowany.lochac.sca.org/extraordinary-senate-
meeting-…/ ).
Since the meeting, we have had very positive
responses from the RFS, who have spoken to WSC
and confirmed that based on that discussion, the
Fire Management Plan we submitted constitutes
more than adequate preparations with regard to
fire safety. We are waiting on WSC to confirm this.
St John's have given us some useful information
that we hope will convince WSC that their vehicle
(which is categorised as an ambulance) will be
sufficient. We should also be receiving a quote
soon from NSW Ambulance, in case that does
end up being necessary.
However, the deeper issue here is the trend of
delays and additional, onerous requirements from
WSC. There is a chance that more requirements
will be added after these have been dealt with.
We're currently investigating the legal status of
these requests, given the existing precedent of
previous years, as well options including
contacting the ombudsman, state representatives
and so on. We are also looking into letters of
support from local businesses, in terms of the
additional benefit they gain from Festival. We've
had numerous generous offers of support from
within the Society, which have been very helpful
and greatly appreciated. Mistress Collette is
getting in contact with the WSC officer in charge
of our DA, so we should to have more information
(and a resolution) soon.
We'll be keeping everyone updated as we get
things sorted. While the current difficulties and
delays are frustrating, we do expect that Festival
will run as planned. In the meantime, the
Stewarding Team would like to thank everyone for
their patience and support as we get everything
sorted out.
If you have any concerns, questions or ideas,
please email [email protected] or get
in touch via the Rowany Festival Discussion
Facebook group.
Skarp-Heðin
From the 2016 Festival Steward
Hi all,
The final price rise for Festival 2016 is closing in!
Book now for the cheaper rate. With the DA
sorted, Festival is definitely on, and booking
sooner helps us make sure there are enough
portaloos. You can book at this link: http://
www.trybooking.com/FNRS
General bookings information, including the
pricing structure, can be found at this link:
http://festival.lochac.sca.org/booking-summary/
If you want to clarify anything, please email the
Stewarding Team:
Alternatively, head over to the Rowany Festival
Discussion Facebook group and ask
there.
Thank you,
Skarp-Heðin
Rowany Festival Steward 2016
http://ro wa ny.lo chac .sca.org/f i l es/2016/03 /Fol ia -Roa ni-Ma rch -2016.pdf
Page 7 Reading this on paper? Full newsletter (and much more) available on our website rowany.lochac.sca.org
Cockatrice
Cockatrice, the Lochac Arts and Sciences journal, is published quarterly (Feb, May, Aug, Nov).
February is available for download from http://cockatrice.lochac.sca.org/ or you can subscribe by
emailing the editor at [email protected]
“This month we feature Medieval Songs - one article on a period round and another on accessing
medieval music. There is also a dessert recipe, more on Medieval Philosophers and some photos from
Canterbury Faire. As always I welcome all contributions be they in the form of articles, book reviews,
photos, drawings, recipes…”
Elisabetta Foscari
Cockatrice Editor
In the Not too Distant Future...
3 July, Inter College War (Western Australia)
Boddington Campsite Crossman Dwarda Rd, Crossman WA
Steward: Zaven Zeitountsi
Email Address: [email protected]
The time has come yet again, for Lochac's finest Collegians to contest the right to
Wield the Sword of Knowledge. Over five glorious days you will be challenged in
everything from fields of combat to fields of kubb! Join the mighty and mysterious
College of Saint Basil the Great, be you a Collegian or not, to witness great acts
of prowess, bravery, service and creativity.
We need to know your length of stay, dietary requirements, if you cannot bring your
own sleeping gear or tent, and if you require one of the ten dorms on site. Due to
limited numbers we will preference those who require a room for medical reasons and
the like. Please include 'ICW' in your email subject as we are using this email for
another event as well.
Price:
Full Event camping - $85
Full Event Dorm - $95
Fri-Sun camping - $65
Day trip with feast - $40
Other accommodation combinations are
available, contact the steward for prices.
$5 off all prices for collegians, 30% off for children
under 16.
Bookings Close: Wednesday, June 1st 2016
Page 1 of 4
Barony of Rowany Monthly Senate Extraordinary Meeting 1st February 2016 Minutes must:
• be signed • state date, time and location of meeting • State next expected meeting • Approve previous minutes • Decisions made at the meeting must state who moved the motion, who seconded the motion and
whether the motion was passed or declined. Quorum for a meeting is 3 officers. Use SCA names only. Meeting Date: 1 February 201g Start Time: 7:01 pm
Location: Hut 1 Addison Road Community Centre End Time: 8:30 pm
Chair: Tatianitska Iaroslavna
Attendees: Tatianitska, Ameline, Miles, Skarp, Alfar, Jean Christophe, Collette (phone), Arabelle, Padraig, Regan, Kinggiyadai, Megge Yael (Skype), Longshanks, Caristiona (Skype), Sigvald, Matthijas, Tom, Red Fox, Vanessa, Loralein, Gregor, Caleb, Julian, Anika, Nona
Apologies:
Quorum met? Yes / NoIf No, meeting rescheduled for:
Minutes for previous meeting dated ___/___/____ Tabled and accepted as being accurate / to be updated as indicated. Motion to accept by: Seconded by: Carried? Yes / No
General Business Kinggiyadi provided funds and sign in sheet from weekend archery authorisation event to Arabelle. Discussion of Unprecedented developments with respect to Rowany Festival Skarp Have had to submit a Development Application (DA) every year at the new site, which has
been a difficult process DA for 2016 festival was submitted mid 2015 Council has been replying with one issue that needs addressing at a time The latest issue is traffic control in and out of site. A Traffic Management Plan (TMP) has
been developed and revised 6 weeks ago Council requested that the road is widened – we have replied we are not able to
do this and have restated that we will go through with the portable traffic lights They have come back requesting Traffic lights, permanent traffic control ad paramedics and
Rural Fire Service (RFS) to be onsite for the entire event. The paramedics and RFS would be a huge expense.
We are currently have an excellent deal with St Johns Ambulance, which keeps the cost down
Now all of these issues are getting to a point that the need to be discussed Collette With respect to the traffic request, they wanted us to widen the road or install a controlled
traffic system.
Page 2 of 4
We came back with dropping the speed limit to 25km/h, but they Council stated this is not an option.
All requests have been made via email Red Fox Even the Easter show doesn’t have full time paramedics, why are they requesting this of us? Skarp Yes, agree. We are currently looking into that Collette Fire management plan was approved by RFS one month after it was submitted Red Fox Who owns Black Springs Road? Alfar Council does. But they have a policy which states that after the road has been constructed
they are not responsible for its condition. Vanessa What is the benefit of widening the road? Skarp To allow a large emergency vehicle to pass another car. Owner of the site disagrees as his
large vehicle is able to pass other cars on the road. Tom Is the proposed widening an easy job or a surface road? Alfar It doesn’t actually matter at the moment because of the approvals that are needed Skarp Have contacted a local engineer who stated it would cost approximately $1400 to undertake
the design and documentation, but the drainage will be difficult. Would cost approximately $10,000 per 100m of road, costing approximately $100,000.
Yael What is the current road width? Skarp Approximately 4.4m Longshanks How much has Council spent fixing the road after the last event? Skarp They are not taking any responsibility for the road maintenance Caristiona Are there any OHS requirements that could allow them to deny the DA? Skarp They will probably use a generalised risk matrix i.e. a ‘moderate’ fire risk Caristiona What allows them to overrule the RFS? Skarp Looking into that Next step is to look a t what our possible response are Vanessa There are time frames for assessing applications. Have they gone over their allowed time Skarp They have stopped the clock several times. Vanessa Is approaching the ombudsman an option? They may have breached policies. Skarp Increases opportunity of DA rejection, but a possibility Miles What if we just run festival? Skarp Police will be called to remove us Ameline What are the Womberoo people doing?? Skarp They have spoken to Council & RFS. Will also ask local businesses to support us Ameline But how much of the responsibility have they taken on? They signed a contract with us Alfar No one expected this would happen when the contract was signed. Spoke to Stuart on the weekend – they are also getting nowhere with Council Just want to make it clear that St Johns Ambulance is still an option at this point in time Red Fox Is a DA needed if it’s a certain size? What can Womberoo handle? Alfar Womberoo is approved for 200 people Arabelle Is there a need to widen it before this years Festival? Skarp Yes – need to clarify how much needs to be widened Alfar Even if we did build the road, it’s still not an approval Red Fox Could we create a ring road with the quarry? Skarp It is a private road, and Womberoo have stated it is in too poor a condition for use Caristiona Road is in very bad condition and too much of a risk Longshanks Who have we offended at Council – does not sound like reasonable due process Alfar This achieves nothing Tom Do we have a contingency with if we take an estimated loss, as this seems to be a problem
that isn’t going to go away Skarp For 2017 – it’s a possibility. For 2016 it would be a $50,000-60,000 loss Jean Chrsitophe
As it is so close to festival date – we now have to pay the full hire fee
Ameline Womberoo did sell us a service. They have a responsibility as they knew the number of
Page 3 of 4
people Tatianitska If we take a loss on the site Hire this year, could we float festival next year Jean Christophe
It would be tight as we are effectively paying 2 site fees
Red Fox Are there any local consultants who could help? i.e. Mittagong lawyer Skarp The negotiation would be hampered as Council have said it’s a safety issue Tatianitska As I see it there are 3 options 1 – Work with Council 2 – Hire a lawyer to deal with contracts/council 3 – Cancel festival Collette It is likely that we can go ahead for this year. Traffic is taken care of with an amended plan. Still need to look into first aid and fire requirements Tatianitska Therefore going ahead with festival this year is cheaper than cancelling Skarp Was conservative with costs – so we could break even, most likely a loss Red Fox Traffic lights have been factored in? Skarp Yes Tom How much in FAT funds. Due to losing almost all of buffer funds, perhaps move to use FAT
funds? Ameline We don’t need to do that beforehand – that can be voted after the event Red Fox Have you spoken to the local reps? Has served on committees with some Alfar Red Fox – can you please talk to them? How soon Red Fox Will try to talk to them tomorrow Skarp Will look into approaching Councillors too Ameline Miles sister is a manger with CFU – can ask for her assistance Alfar Yes, ask for her help Skarp Awaiting response from RFS tomorrow or Wednesday. May be ‘we don’t offer the service
Council has requested’. Collette We need a statement from RFS in writing Tatianitska Looks as though plans and work arounds are in place Red Fox Yokham is an engineer with another local Council – perhaps he can offer advice Vanessa Precedents are significant. There have 2 years of previous approvals without these
requirements Collette Will write and ask why these rules have changed Meg Do we need to seek advice Alfar Have spoken briefly to Duchess Liadan for a recommendation Ameline Council have been very difficult by slowly asking for something new once something has
been accepted Tom Do Council receive details of event incidents? Skarp They have not raised it with us Caristiona There has been 2 ambulances over 2 festivals – both ere able to reach the site Alfar Perhaps we need to inform Council that Ambulances were able to reach the site previously FAT Funds request for Pageantry at Rowany Festival Skarp Request from Countess Beatrice for $1780 for festival specific pagentry Jean Christophe
This is only a reltively small amount of the $5,000 earmarked for this cause previulsy
Skarp Move to accept the FAT funds request for Pagentry at Rowany Festival Tatianitska Seconded One abstention One against Remainder in favour Motion approved
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Rowany funds request for archer targets
Gregor Created 2 new archery targets last year out of own pocket Also need 2 new stands for round targets All up will cost approximately $650 – receipts have been kept. Seeking reimbursement of
these funds Tatianitska Move to approve in principle up to $700 for archery targets from Rowany Funds Jean Christophe
Seconded
All in Favour Motion passed Signed as a true and correct record of the meeting: Tatianitska Iaroslavna Monday 1st February 2016 ________________________________________ _________________________ Chairperson Date
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Barony of Rowany Monthly Senate Meeting 15 February 2016 Minutes must:
• be signed • state date, time and location of meeting • State next expected meeting • Approve previous minutes • Decisions made at the meeting must state who moved the motion, who seconded the motion and
whether the motion was passed or declined. Quorum for a meeting is 3 officers. Use SCA names only. Meeting Date:15/2/2016 Start Time: 7:10pm
Location: Hut 1 Addison Road Community Centre End Time: 8:00pm
Chair: Tatianitska Iaroslavna
Attendees: Tatianitska, Skarp, Regan, Jude, Megge, Padraig, Laela, Kinggiyadai, Anton, Arrabelle (skype), Bjorn (skype), Bethan (skype), Bjorn (skype), Collette (phone), Unnr
Apologies: Jean Christophe, Eleana
Quorum met? Yes / No If No, meeting rescheduled for:
Minutes for previous meeting dated ___/___/____ Tabled and accepted as being accurate / to be updated as indicated. Motion to accept by: Seconded by: Carried? Yes / No
Officers reports: Rowany Seneschal–Tatianitska Iaroslavna Okewaite is officially leaving Rowany - & we need a parting gift. Perhaps boot, or fabric of Okewaite colours. Rowany officer regalia – officers in official positions are to email Seneschal with what regalia they have for their position Security guards required for tavern and wine bar at festival – tabards are required to make it clear who they are and to be numbered. Anton put forward a motion to provide up to $150 for tabards for security guards for festival. Tatianitska seconded. Motion passed. Rowany Reeve–Jean Christophe le Saucier Xero reports tabled at meeting ? YES / NO Bank balance $74351.93 at 15/2/2016 (AND Trybookings $71411.36) Expenditure since last meeting tabled at this meeting. Ratified by two officers: 1. _____________________________________ 2. _____________________________________ Still awaiting non-member fees for September-December 2016 Kingdom to be paid Kingdom levy Issues found with book keeping from book keeper – meeting to be held tomorrow
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Arrabelle – Brooke has put forward a request to spend the remaining $916 from the FAT funds for AS50 to be spent on remainder of AS50 display. Skarp put forward a motion to allow the remainder of the FAT Funds to Brook for AS50 to be spent on AS50 display. Seconded Regan. Motion passed. Baron and Baroness–Ameline and Miles de Colewell Did not attend Arts and Sciences–Juliana de Northwood Did not attend Marshalls Heavy Marshall – Anton de Stoc No reportable incidents. Will create a baronial war unit for Festival to ensure the newcomers are cared for. Rapier Marshall – Regan of Lunihawk Rowany Newcomers 12th March at St peters Public school. Book your tickets now an please volunteer to run classes. Arrabelle to send details of where to send funds after Newcomers to Regan. Herald – Matthijs Did not attend Constable –Elena Noting to report Hospitaller –Megge Would like to store more hospit in the new storage unit as there is more space. Would bring hospit to Rowany Newcomers. Would also like to have a small stall selling some of the other smaller unused pieces (all good). Webwright – Jan Did not attend Chronicler –Bethan Daniels of Brookwood Folia Roani has been published for 4 months now. Being handed out at figher practice and also online, and seems to be going well. Do we like it as it is, or does does it just need to be the calendar. Most people liked the calendar and contact lists, and we are actually reading all of it. Chirurgeon –Sigvald Did not attend Officer Appointments and vacancies List any changes to group officers. If any new officers are being appointed, please ensure that kingdom procedure is followed.
College of St Ursula officer reports Seneschal - Taues
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Canton of Stowe on the Wowld officer reports Seneschal - Gabrielle Canton of Oakewaite officer reports Seneschal - Bjorn Timetable for upcoming events: 26-28 February - Border War XVII Bordescros (Wagga Wagga) 12 March - St Ursula Newcomers Feast St Peters General Business Skarp DA for Festival has been approved, just finalising Traffic Management Plan Now moving onto need for liquor licenses Laela Security guards are the biggest issue with the liquor licenses this year due to new lock out laws being blankelty applied across the state. Searching for 4 people with NSW security licenses It will be very difficult to raise the price of beverages to pay for this added cost and perhaps festival funds could be allocated to assist with this additional cost. Security guards do not need to be paid (can be one of us) Secirity licenses require approximately 100 hours of experience & $1000. Steve – And we will need ne master license. Looking likely that we will need to hire the person with a master license ($40-$125/hour). Tatianitska – at what point do we decide if it’s unlicensed? Would like to know by this Friday as that is 4 weeks out to Festival Skarp – Will work with whatever the decision is Laela – Is there the funds available to help deal with this? Skarp – maybe, a couple of grand at most. Its been a slow year (possibly due to school holidays), It also needs to be a discussion for the long term Kinggiyadai – perhaps a Fighter Auction Tourne Funds application? Tatianitska – must likely not a good use of the funds Megge – need to remember if the event is not licensed and we keep the same tent, it will need to be cleaned each morning Skarp –$3,500 for tavern and bar tents at the moment as it is, so there might not be funds for security this year, but there may be next year Tatianitska - what do other people think? Padraig – would like to see the tavern go ahead with festival to pay the funds for security this year, and plan for it for next year. Anton – there are getting to be a lot of volunteers. If we can’t get someone with a masters license, we may need to tell people why it won’t be a licensed location. Steve – if need people from 6pm to 30 mins after close. If we have someone with a masters license, it would be good Laela - We will need guards even though they are currently trying to prove otherwise. Skarp –$56k in fixed expenses, not including the portlaoos, $2,000 is only ‘possibly doable’ Laela – can we have an agreement that we come to a decision on Friday Steve – Bar license is under review, will know in the next couple of days Skarp – if bar license goes ahead and tavern doesn’t, we’ll use the tavern tent Laela - Baronial pavilion reworked into two sunshades with canvas left over Tatianitska – if we buy more poles, could we have more sunshades? Laela – perhaps, but it is mostly poor material left now. Walls are still unused and are a light canvas. Will keep walls and put in Rowany storage, but not remainder Tatianitska – will put out word that canvas is available.
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Tatianitska Storage unit is being used poorly (items left on floor near door) even though there is a lot of space. May need additional racking to keep things tidy – will look into this. Arrabelle – shelves are approximately $120 a set. Tatianitska moved to allow up to $480 to buy 4 sets of shelves for the Rowany storage unit. Skarp seconded, all in favour. Motion passed. Padraid King & Queen keen to see concussive impact testing going ahead after seeing details of proposal. Would request $180x2 to purchase from US. Would have one in rapoer and one in heavy for period of Festival. Regan – would it be the same person using it all the time Padraig – Yes. Currently have written advice to go ahead from kingdom Chirurgeon, past Kingdom Chirurgeon and Queen. Nothing from Earl Marshall. Tatianitska – Shall we agree to proposal after written advice received. Laela – Fail to see how this benefits the society Padraig – Lower insurance premiums Bethan – this needs ot be an officer decision Kinggiyadai – also needs to go to Board of Directors Padraig – BOD said it wasn’t a business decision, so they were not to be involved in the decision Anton – then we will get something in writing from the said people Skarp – Need approval in writing from Earl Marshall (as minuted previously) and Kingdom Seneschal (as Kindgom Officer) Tatianitska – Put forward a motion that $500 from the Fighter Auction Tourney Funds be allocated for the concussive impact testing program should the Kingdom Seneschal and Earl Marshall agree to the proposal and this motion in wrting/email. Seconded by Anton. Motion passed. Outstanding Business Action Items Carried Forward From Previous Meeting
Action To be completed by Result
Signed as a true and correct record of the meeting: ________________________________________ _________________________ Chairperson Date
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Action Items Arising from Meeting
Action To be completed by Due date Arrabelle to forward deposit details to Regan Arrabelle Next meeting
Padraig to obtain approval from Kingdom Seneschal & Earl Marshall
Padraig ASAP
To purchase 4 sets of shelves for the storage unit Tatianitska ASAP
For Chair at next meeting, was Action Completed? If not why not?