monitoring and evaluation planvientane, lao pdr november 2018. strengthening agro-climatic...
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Monitoring and Evaluation Plan
Strengthening Agro-climatic Monitoring and Information Systems (SAMIS) to improve adaptation to climate change and food security in LAO PDR
(GCP/LAO/021/LDF)
Monitoring and Evaluation Plan
Vientane, LAO PDRNovember 2018
Strengthening Agro-climaticMonitoring and InformationSystems (SAMIS) to improve adaptationto climate change and food security in LAO PDR(GCP/LAO/021/LDF)
Published by: Food and Agriculture Organization of the United Nations and Ministry of Natural Resources and Environment, Lao PDR and Ministry of Agriculture and Forestry,Lao PDR
Authors: Mr. Phommachanh Phothichanh Dr. Monica Petri
The copyright/disclaimer
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The designations employed and the presentation of material in this information product do not imply the expression of any opinion whatsoever on the part of the Food and Agriculture Organization of the United Nations (FAO), Ministry of Natural Resources and Environment (MONRE), or Ministry of
Agriculture and Forestry (MAF) concerning the legal or development status of any country, territory, city or area or of its authorities, or concerning the delimitation of its frontiers or boundaries. The mention of specific companies or products of manufacturers, whether or not these have been patented, does not imply that these have been endorsed or recommended by FAO, MONRE, or MAF in preference to others of a similar nature that are not mentioned.
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ISBN 978-92-5-131208-7 (FAO)© FAO, 2019
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Photo cover: ©IFAD/Jim Holmes
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Contents »IV .................................................................................. LIST OF TABLES FIGURES AND MAPS
V ..........................................................................................................................................PREFACE
VI .........................................................................................................................ABBREVIATIONS
SECTION 1
1 ............................................................................................................................INTRODUCTION 2 ................................................................................................................... PROJECT OVERVIEW 3 ..........................................................2.1 PROJECT OBJECTIVES4 ..........................................................2.2 PROJECT COMPONENTS, OUTCOMES AND OUTPUTS6 ............................................................................................................................METHODOLOGY
8 .....................................................................................................................MONITORING PLAN
12 ................................................................................................................... EVALUATION PLAN 12 .......................................................5.1 REPORTS AND REPORTING14 .......................................................5.2 BASELINE DATA AND METHODS 14 .......................................................5.3 IMPACT ASSESSMENT METHODS17 .............................................................................................................................CONCLUSIONS
SECTION 2
18 ..............................APPENDIX 1 - TARGET INDICATORS BY PROJECT COMPONENTS
18 ............................................................................................................................................COMPONENT 1:22 ............................................................................................................................................COMPONENT 2:27 ............................................................................................................................................COMPONENT 3:30 ..........................................................................................APPENDIX 2 - FORMAT FOR PPR
30 .......................................................................................................................................FUNDING SOURCE 30 ....................................................................................................................................... PROJECT SYMBOL 30 .............................................................................................................................................PROJECT TITLE30 .................................................................................................................................. REPORTING PERIOD30 ...SUPERVISION MISSIONS/VISITS CARRIED OUT DURING THE REPORTING PERIOD 31 ...........................................................................................APPENDIX 3 - FORMAT FOR PIR 31 ........................................................................................................................... 1. BASIC PROJECT DATA 31 ...........................................................................................................................2. PROJECT OBJECTIVES31 ...................................................3. PROGRESS TOWARDS ACHIEVING PROJECT OBJECTIVES31 ......... 4. PROGRESS IN GENERATING PROJECT OUTPUTS DURING IMPLEMENTATION
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10 Table 1 Detailed project monitoring plan13 Table 2 Summary of project monitoring and impact assessment reports, responsible agencies, time frame and deadline for submission15 Table 3 Impact indicators
Tables»
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Abbreviationsand acronyms
»AMAT Adaptation Monitoring and Assessment ToolAWP/B Annual Workplan and BudgetAWS Automatic Weather StationBH Budget HolderCAgMD Climate and Agro-meteorology DivisionCAWA Climate Adaptation in Wetland AreasCEO Chief Executive Officer of GEFDAFO District Agriculture and Forestry OfficeDMH Department of Meteorology and HydrologyDID Difference-in-differencesEWS Early Warning SystemFAO Food and Agriculture Organization of the United NationsFFS Farmers Field SchoolFPMIS Field Project Management Information SystemGCU GEF Coordinating UnitGEF Global Environment FacilityHH HouseholdLDCF Least Developed Country Fund of GEFLTO Lead Technical OfficerMAF Ministry of Agriculture and ForestryM&E Monitoring and EvaluationMONRE Ministry of Natural Resources and EnvironmentNAPA National Adaptation Programme of ActionNPD National Project DirectorPAFO Provincial Agriculture and Forestry Office PIR Project Implementation ReviewPMU Project Management UnitPPR Project Progress ReportPSC Project Steering CommitteeRF Results FrameworkSOP Standard Operating ProcedureTCSR FAO Resource Mobilization and Operations Support ServiceTOR Terms of ReferencesUSD United Stated Dollar
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1INTRODUCTION »
This Monitoring and Evaluation (M&E) Plan is prepared for the project “Strengthening Agro-climatic Monitoring and Information Systems (SAMIS) to improve adaptation to climate change and food security in Lao PDR”.
The project is funded by the Global Environmental Facility (GEF) under its Least Developed Country Fund (LDCF). The M&E Plan covers monitoring of project per-formance and evaluation of project impacts. Monitoring is used for performance evaluation through assessing success of the project in achieving its time bound targets and objectives whereas the project impacts evaluation is done through the data generated from project studies and analysis as well as baseline survey, mid-term survey and end of the project evaluation. Both project performance and im-pact evaluation will contribute to improve decision making and management, for keeping the project on track towards achieving the outcomes and objectives and by integrating lessons learnt into planning.
The monitoring and evaluation plan for the project will serve two functions: first, periodic assessment of project implementation and performance of activities, and second, evaluation of their results in terms of relevance, effectiveness and impact in promoting the adaptation through reducing vulnerability and increasing adaptive capacity of the smallholder farmers.
The next section presents an overview of the project along with goals, objectives, components, outcomes and outputs. The third section presents methodology that will be used for monitoring and evaluation. The fourth section presents provisions for monitoring and fifth section presents about evaluation. Finally, section six con-cludes the monitoring and evaluation plan.
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2PROJECT OVERVIEW
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The project will enable the data shar-ing and information management in order to reinforce and speed up the
national, provincial and local level planning and decision making in the context of Min-istry of Natural Resources and Environment (MONRE) and Ministry of Agriculture and Forestry (MAF) activities. First, it will setup information infrastructures and function-al and standardized agro-meteorological data analysis procedures. Secondly, it will improve monitoring and analysis of agri-cultural production systems by structuring an information sharing scheme including both agro-ecological and socio-economical scenario information. Agro-meteorological assessment and scenario simulation will support decision-making in relation to ag-riculture and food security at national, pro-vincial and farm levels. The project will ad-dress monitoring, observation, analysis, data storage, and development of value-added information products, promote sharing, and better inform agricultural decision-making. The national, provincial, and local staff of the Department of Meteorology and Hydrology (DMH) within the Ministry of Natural Re-
sources and Environment (MONRE) and of the Department of Agricultural Land Man-agement (DALaM) within the Ministry of Ag-riculture and Forestry (MAF) will be trained on agro-climatic and land resources informa-tion systems. The information systems will benefit multiple sectors and will be devel-oped in close collaboration with other devel-opment partners working on similar areas.
In the framework of the first objective, the project will install 15 new agro-meteorolog-ical weather stations (AWS) and will reha-bilitate 15 existing manual ones. In addition, high performance computing systems for data archival and analysis will be established with at least 5 nodes for the data entry per-sonnel and connected to an early warning system (EWS) and also equipped to receive data from AWS. Three new near-real time products will be available at the DMH (sea-sonal, monthly, and decadal forecast) with appropriate standard operating procedures (SOP). A total of more than 200 national or local level staff will be trained in order to make the process sustainable.
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The second objective will enable the prepa-ration of a customized Land Resources Infor-mation Management System (LRIMS) and the Agro-Ecological Zoning and socio-agricul-tural impact scenarios available for at least seven major production zones prioritized by MAF. At least two customized application software delivered and 100 national staff will be trained. The entire process will enable to insert concern about data sharing and infor-mation management in four of policies and plans prioritizing the new adaptation strat-egies.
In addition, the agro-meteorology advisory will be diffused at field level. It will employ a participatory learning and doing approach through farmer field schools in Xe Champone and Beung Kiat Ngong districts to reduce the vulnerability and promote adaptive capac-ity to effectively respond to the impacts of climate change through the distribution of farmers’ agrometeorological advisory servic-es. In addition, the project will also conduct awareness raising in Salavan, Luangnamtha, and Vientiane Province.
The project contributes to national priorities under National Adaptation Programme of Ac-tion (NAPA), Strategy on Climate Change, Dis-aster Management Strategy and Plan (2003 – 2020), and to the Agricultural Development Strategy (2011 – 2020). The project focuses on GEF LDCF objectives (i) CCA-2: increasing adaptive capacity and (ii) CCA-3: adaptation technology transfer. The project is consist-ent with FAO Strategic Objective 2 (Increase and improve provision of goods and services from Agriculture, forestry, and fisheries in a sustainable manner) and Strategic Objective 5 (Increase the resilience of livelihoods to threats and crises). Also, it is consistent with the Country Programming Framework (CPF) priority 4 on enhanced capacity of Govern-ment and communities to adapt and mitigate climate change and reduce natural disaster vulnerabilities related to Agriculture, forest-ry, and fisheries. The project will be imple-mented for a period of three and half years (June 2017– May 2021) with a total budget of USD 5,479,452 and co-financing of USD 16,130,000.
2.1 Project Objectives
The project objective is to enable the data sharing and information management in order to reinforce and speed up the national, provincial and local level planning and decision
making. The project’s detailed objectives are twofold. First, it will enhance monitoring, anal-ysis, communication, and use of agro-meteorological data and information for decision-mak-ing in relation to agriculture and food security national and provincial levels. Secondly, it will improve monitoring and analysis of agricultural production systems by developing a Land Resources Information Management Systems (LRIMS) and the Agro-Ecological Zoning (AEZ) to support agricultural policies and climate-change adaptation.
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2.2 Project components, outcomes and outputs
[ Component 1 ]Strengthening agro-climatic monitoring, analysis, com-munication and use of data and information for decision making in Agriculture and food security
Outcome 1.1 Improved agro-me-teorological monitoring, communi-cation and analysis facilities estab-lished at national and provincial level.
Output 1.1.1: Agro-meteorological station networks improved/ re-ha-bilitated with both conventional and automatic weather stations to increase coverage in the major Agri-cultural production areas.
Output 1.1.2: Improved data cod-ing and communication facilities upgraded to enhance connectivity of Department of Meteorology and Hydrology (DMH) with provincial level sub-units and users at all levels
Output 1.1.3: Laboratory for agro-meteorological analysis, in-strument calibration and geospatial climate data access, monitoring, processing facilities established and functioned at DMH, Vientiane.
Outcome 1.2: Institutional and tech-nical capacity strengthened to facili-tate data sharing, archiving, analysis and interpretation of agro-mete-
orological information products to users at all levels.
Output 1.2.1: Standard Operating Procedures (SOPs) for climatology and agro-meteorology division of DMH and guidelines for installation of instruments and observation, data coding and maintenance devel-oped and staff trained.
Output 1.2.2: Development and de-livery of training packages relevant to climatology and agro-meteorolo-gy, communication and application of climate and agro-meteorological information by users.
[ Component 2 ]Strengthening institutional and technical capacity for monitoring and analysis of Agriculture production systems and development of Land Resources Informa-tion Management Systems (LRIMS) and Agro-Ecological Zoning (AEZ)
Outcome 2.1 Integrated Land Re-sources Information Management System (LRIMS) and High resolution Agro-Ecological Zones (AEZ) and agriculture production Systems at Risk (SaR) developed based on agricultural resources (climate, land, soil, water and crops).
Output 2.1.1: Land Resources Information Management System
(LRIMS) and customized applica-tions designed, developed, tested and delivered with computing facil-ities for monitoring and assessment of land suitability.
Output 2.1.2: Available data and in-formation on land, soil, water, crops and socio-economics synthesized and National-Agro-Ecological Zoning (NAEZ) and information portal de-veloped, tested and delivered.
Output 2.1.3: Impact scenarios of water availability, crop yield and socio-economics for all major agro-ecological zones assessed and adaptation strategies developed
Outcome 2.2: Technical capacity developed for sustained operation and use of LRIMS, Socio-Agricultural Vulnerability Assessment (SAVA), AEZ and agriculture production Sys-tems at Risk for policy formulation and adaptation planning in Agricul-ture sector.
Output 2.2.1: Training resources on LRIMS, AEZ, SAVA scenario develop-ment and selection of main indicator developed and training programme conducted.
Output 2.2.2: Training resources on assessment of impact scenarios and adaptation strategies devel-oped based on revised LRIMS, SAVA, NAEZ and integrated into the major Agriculture development policies and plans
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Outcome 3.1: Knowledge and information sharing for local ap-plication, Agriculture and food security planning and program-ming and project outcomes/out-puts monitored and evaluated to ensure sustainability.
Output 3.1.1: Local application of climate information and loca-tion specific adaptation strate-gies facilitated through Farmer Field Schools (FFS) in close coor-dination with climate adaptation in wetland areas (CAWA) project activities.
Output 3.1.2: Knowledge and information sharing workshops conducted and best practices, key lessons disseminated via publications, project websites and others to facilitate wider awareness and utilization in oth-er climate sensitive sectors
Output 3.1.3: Project M&E sys-tem established to monitor activ-ities and outputs systematically at all levels (national, provincial and local) and outcomes evalu-ated
[ Component 3 ]Knowledge management and dissemination of in-formation and lessons learned for local application, planning, monitoring and evaluation
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3METHODOLOGY »
Monitoring of progress in achieving project results and objectives will be done based on the targets and indicators established in the project Results Framework (RF). Monitoring and evaluation activities will follow FAO and GEF monitoring and evaluation guidelines.
The project will be monitored closely by FAO (Lead Technical Officer - LTO - and GEF Coordination Unit - GCU) and by the Project Steering Committees through semi-annual reports, technical reports, and regular technical supervision missions fielded as required to enhance success. The monitoring data will be collected by the project staff as well as government counterparts. Reporting of day-to-day monitoring of implementation progress will be the responsibility of the Project Coordinator based on the project’s annual workplan and outputs indicators. The details on the monitoring plan are presented in Section 4.
The data collection will be offline. The Offline Data Collection used for monitoring by Monitoring Teams during of field visits, mid-term review, and final evaluation will be based in KoBo for creating the forms, database and analyse the data.
The data analysis will use MS Excel and R software. The data will be cleaned and compiled and con-solidated in MS Excel sheets. All results of qualitative and quantitative analysis will be presented in the report and all the raw data on MS Excel files.
The evaluation will use the Adaptation Monitoring and Assessment Tool (AMAT) developed by GEF to measure progress toward achieving the outputs and outcomes established at the portfolio level under the LDCF results framework. The tracking tool is expected to be used three times during the life of the project, with the first instance being before GEF CEO endorsement of the PPG materials. The tracking tool will be used again at the time of mid-term evaluation, and a third time when pre-paring the terminal reporting. Data to support preparation of the AMAT indicators will be collected every year.
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Mid-term and final evaluations will be conducted by external evaluators re-cruited by the project. The key indicators for evaluation of outputs and outcomes are presented in the results framework in Appendix I. Indicators
provide parameters against which to assess project performance and achievement in terms of quantity, time, target group and quality. Some indicators are quantitative, whereas some others are semi-quantitative (scale, ranking), or qualitative (percep-tions, opinions, categories). The indicators have been further reviewed and refined during the development of this Monitoring and Evaluation Plan after that activities have been reviewed during the project inception phase. Details in the evaluation plan are presented in Section 5.
In addition, project impact is also analysed, in term of sustainability, financial risk and governance risks. Sustainability is understood as the likelihood of continued benefits after the project ends. Given the uncertainties involved, it may be difficult to have real-istic a priori assessment of sustainability of outcomes. So, assessment of sustainability of outcomes will give special attention to analysis of the risks that are likely to affect the persistence of project outcomes. This assessment should explain how the risks to project outcomes would affect continuation of benefits after the project ends. It will include both exogenous and endogenous risks and will be conducted through stake-holders’ or field level studies.
Financial risks may jeopardize sustainability of project outcomes, the likelihood of fi-nancial and economic would not being available after project end. So, the resources can be sought from multiple sources, such as the public and private sector; these can be also including trends that indicate likelihood that, in future, there will be adequate financial resources for sustaining project outcome. An analysis of financial risk will be conducted at the end of the project to assess the private sector use of the project data.
Institutional framework and governance risks will be evaluated through a study after the completion of the project activities. Governance structures and processes with-in which the project operates pose risks that may jeopardize sustainability of project benefits, and requisite systems for accountability and transparency, and required tech-nical know-how in place.
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4MONITORING PLAN
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Monitoring will be used for performance evaluation through assessing success of the project in achiev-ing its time bound targets and objectives. The mon-
itoring will focus on management and supervision of pro-ject activities, seeking to improve efficiency and overall effectiveness of project implementation. The monitoring will be pursued continuously to collect information on ac-tual implementation of project activities compared to those scheduled in the annual work plans. This will mainly in-clude four aspects, (a) delivery of quality outputs in a time-ly manner, (b) identification of problems and constraints (technical, human resource, and financial), (c) clear recom-mendations for corrective actions, and (d) identification of lessons learned and best practices for scaling up.
The monitoring of the project performance will focus on information related to project implementation process, inputs, activities and outputs. Monitoring through regular collection of project specific data by the project management unit and project stakeholders will facilitate tracking of outputs and outcomes achieved (to compare planned/versus achieved) and better assess the effects of both external factors and internal project operations. It will also help in identifying lessons learned and solutions to keep the project on track. Infor-mation collected will also help inform assessments of the overall costs and benefits of the project including any externalities and spill-overs. A detailed schedule for periodic monitoring reports is available in Table 1. The flow of information between project stakeholders is available in Figure 1. The sum-marized monitoring measures will be the following:
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Component 1i. Periodic reports of DMH, and Provin-
cial DMH stations;
ii. Semi-annual and annual reports of project implementation using ap-proved formats;
iii. Annual review of the outputs and possible outcomes;
iv. Project Steering Committee meeting at half yearly intervals;
v. Field visits and observations by National Monitoring Teams after me-teorological station installation;
vi. Station visits and observations by National Monitoring Teams;
vii. Discussions with the Provincial DMH staff;
viii. Content analysis of publications in
local and national media.
Component 2i. Periodic reports of DALaM and by
PAFO and DAFO in case locally based adaptation strategies are selected;
ii. Semi-annual and annual reports of project implementation using ap-proved formats;
iii. Annual review of the outputs and possible outcomes;
iv. Project Steering Committee meeting at half yearly intervals;
v. Discussions with the PAFO and DAFO in case locally based adaptation strat-egies are selected;
vi. Content analysis of publications in
local and national media.
Further, the monitoring by the FAO Regional Office, GCU and GEF Secretariat will be based on the major three reports as follows.
Component 3i. Periodic reports of DMH, DALaM and
district level staffs PAFO and DAFO;
ii. Semi-annual and annual reports of project implementation using ap-proved formats;
iii. Annual review of the outputs and possible outcomes;
iv. National level progress review by DALaM, Ministry of Agriculture and Forestry and DMH, Ministry of Natu-ral Resource and Environment
v. Project Steering Committee meeting in half yearly interval;
vi. Field visits and observations by Na-tional Monitoring Teams;
vii. Progress review at the provincial and district level meetings of Provincial Agriculture and Forestry Office, Dis-trict Agriculture and Forestry Office, Provincial DMH stations
viii. Field visits and observations by the District Technical Teams;
ix. Discussions with the farmers groups;
x. Content analysis of publications in local and national media.
i. Project Inception Report: Project inception report has been developed by the Project Management Unit (PMU) and revised and ap-
proved by the Lead Technical Officer (LTO) and the GEF Coordination Unit (GCU) in consultation with the BH. The Inception Report is
a key reference document and it is shared with government counterpart to formalize various agreements and plans decided during
the inception phase and the inception workshop. It also includes a detailed AWP/B for the year 2018 along with a detailed project
monitoring and reporting plan.
ii. Bi-annual Project Progress Reports (PPR): The PPRs will be prepared based on the systematic monitoring of output and outcome
indicators identified in the project’s results framework (available in Appendix I). The purpose of the PPR is to identify constraints,
problems or bottlenecks that impede timely implementation and to take appropriate remedial actions. In consultation with the Na-
tional Project Director (NPD), the PMU will prepare semi-annual PPRs and submit them to the BH in a timely manner. Each PPR will be
submitted by the BH to the LTO for review on a no-objection basis. In the event of LTO/GCU comments, the PMU will incorporate them
and the revised PPR will be re-submitted to the LTO for final endorsement prior to final approval by the Government, uploading in
FPMIS and sharing with stakeholders. A format for PPR is available in Appendix II.
iii. Annual Project Implementation Review (PIR): The PMU will prepare the annual PIR covering the period July (the previous year)
through June (current year) for a complete year. The draft PIR will then be reviewed by the LTO and subsequently submitted by the BH
to the GCU for review and approval no later than 10 September each year. The GCU will upload the final report on FPMIS and submit
it to the GEF Secretariat and Evaluation Office as part of the Annual Monitoring Review report of the FAO-GEF portfolio. The GCU will
provide the updated format when the first PIR is due.
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Table 1Detailed project monitoring plan (considering activities startup in June 2017 as per first expenditure)
M&E Activity Responsible Parties Time frame Deadline for reporting
1 Inception Workshop PMU, supported by the NPD. September 2017 November 2017
2 Project Progress Report (PPR)
PMU, with inputs from NPD and other partners.
PPR1: December 2017 to June 2018PPR2: July 2018 to December 2018 PPR3: January 2018 to June 2019PPR4: July 2019 to December 2019 PPR5: January 2019 to June 2020PPR6: July 2020 to December 2020PPR7: January 2020 to June 2021
July 2018 January 2019 July 2019 January 2020July 2020 January 2021July 2021
3 Project Implementation Report (PIR)
PMU and BH, with inputs from NPD and other partners, supported by the LTO and cleared and submitted by the GCU to the GEF Secretariat.
July 2017 to June 2018July 2018 to June 2019July 2019 to June 2020July 2020 to June 2021
July 2018July 2019July 2020July 2021
4Monitoring by the Regional Directorates of DPCs/DOIs/DOFs and DoPCs
Regional Directorates in close collab-oration with concerned DPCs/DOIs/DOFs and DoPCs. PMU will coordi-nate the monitoring in collaboration with the technical experts since the setup of FFS starts.
December 2018June and December 2019June and December 2020this is only relevant for comp 1, Output 1.1.1 for the installation and rehabil-itation of weather stations and comp 3, Output 3.1.1. for the functionality of climate services adopted in collabora-tion with CAWA FFS)
To be requested within a month of field visit
5 PSC meeting PSC members and NPD. Twice in a year Jan/Feb and Jun/Jul each year (tentative)
6 Annual planning meet-ings PMU, supported by the LTO and BH.
Inception Workshop (IW)Annual Planning Meeting 1Annual Planning Meeting 2Annual Planning Meeting 3
Sept 2017 (IW)June/July 2018June/July 2019June/July 2020
7Supervision visits and rating of progress in PPRs and PIRs
LTO, other participating units. Annual To be decided as per need
9 Impact studies Impact studies. End of the third year June-July 2020
10 Final project workshop PMU, supported by the LTO and BH April 2021
Table 1 In addition to the above periodic reports, technical reports will be prepared as part of project outputs and end of assignment reports documenting outputs and lessons learnt by consultants and contracted entities. Upon completion of the missions, consultants will submit reports to FAO. These will be shared with the LTO for review and clearance. Such reports will be shared with the government after receiving and technical clearance from the LTO, as appropriate. Regular meeting minutes will be prepared by the PMU and forwarded to the FAO for record keeping and NPD for sharing in the PSC meetings, as required. During the project development, impact assessment studies will be conducted to support the final evaluation.
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Frequency of Monitoring Reports Flow of Monitoring Reports
GEF Secretariat
1. Annual PIR2. Mid Term Review Report and Management Responses3. Terminal Evaluation Report and management responses
FAO HQ1. Same as above, and2. 6 monthly reports
GEF OFP Office FAO Lao PDR Project Steering Committee
1. All of aboveProject Management Unit
2. Technical reports: Result based
DMH/MONRE DALAM/MAF
3. Technical reports Results based
MoU/LoA/ Consultants
MoU/LoA/ Consultants 3
4. Technical reports (DAFO) Results based
Province - PONREDistrict - DAFO
5. Technical reports since year 2 Decadal reports
Farmers’ Field Schools
6. Evaluation Local community
Figure 1 Flow of monitoring information
LEGEND Interchange between PSC, Internal FAO offices and the GEF • Through approved reports Interchange between LRIMS and agro-meteorology activities (component 1 and 2)• Through annual lessons learning and work planning workshops • Sharing of written reports between sites • Designing web or software application using and interchanging data Sharing data to Farmers’ Field Schools and rest of the community• Local level events and awareness raising• Radio
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5EVALUATION PLAN
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The project impacts will be evaluated through the data generated from baseline survey (conducted during the PPG or using field data gathered by the Climate Adaptation in Wetland Areas - CAWA), midterm survey and end of the project evaluation. Preparation of a new baseline survey is not necessary. The midterm evaluation
will be done after two years of project implementation. The end of the project evaluation will be done at the end of the project implementation. The information generated during the monitoring of the project performance will also be utilized in midterm and end of the term evaluation.
The impacts of the project implementation will entail an improved decision-making at local, decentralized and na-tional level and assessing improved capacity for decision-making at policy, household and farmer levels will be a core concern of project evaluations.
5.1 Reports and reporting
Following the GEF policies and procedures, the AMAT tracking tool was submitted at the time of the CEO endorsement of the project document following the PPG baseline analysis. Given the data and information system related nature of the project, the AMAT was completed during the PPG and a new baseline assessment is not required. An updated report using the AMAT will be submitted at the time of project’s mid-term evaluation; and with the Project’s terminal report. At the mid-term and end, the tracking tools will be completed by the PMU in close consultation with the NPD.
The PMU will collect required information and report on in-kind and cash co-financing as indicated in the project document/CEO Request. This, together with technical project assessment, will constitute the mid-term evaluation report. The PMU will submit the report to the BH in a timely manner at the time of project’s external mid-term eval-uation and with the terminal report.
A draft Final Report will be submitted to BH within two months before the end date of the Execution Agreement, which upon finalization and sharing is expected to guide ministerial or senior government level on the policy deci-sions required for the follow-up of the project, and to provide the donor with information on how the funds were
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utilized. The same report will also be submitted to the terminal evaluation external expert team. For that purpose, the Terminal Report will be a concise account of the main products, results, conclusions and recommendations of the project, without unnecessary background, narrative or technical details.
Reporting will be done as per the requirements of FAO and GEF. A summary of project monitoring reports, responsi-ble agencies, time frame and deadline for submission is presented in Table 2 below.
Table 2Summary of project monitoring and impact assessment reports, responsible agencies, time frame and deadline for submission (con-sidering activities startup in Nov 2016 as per first expenditure)
M&E Activity Responsible Parties Time frame Deadline for reporting
1 Baseline survey for impact evaluation PMU. October to December 2017
December 2017. One missing data to be provided by the CAWA project
2Adaptation Monitoring and Assessment Tool (AMAT)
Reported by PMU supported by the LTO and cleared and submitted by the GCU to the GEF Secretariat.
AMAT 1 AMAT 2 (formal to mid term review) AMAT 3 AMAT 4 (formal for final review)
June 2018June 2019June 2020June 2021
3 Co-financing report
PMU, with inputs from NPD, and oth-er partners. The project implemen-tation report by PMU supported by the LTO and cleared and submitted by the GCU to the GEF Secretariat.
July 2017-June 2018July 2018-June 2019July 2019-June 2020July 2020-May 2021
July 2018July 2019July 2020July 2021
4 Mid-term review
External Consultant in consultation with the project team and other partners (includes survey of partic-ipating households, travel expenses and report writing)
First two years June 2019
5 Impact studies The long term sustainability of the project assessed through a study End of the third year June-July 2020)
6 Final evaluation
In addition a detailed ex-post analy-sis will be made based on the survey with the government entities for the planning and for the agro-advisory part and with participant house-holds for the agro-meteorology field advisory level
Entire project period September to Decem-ber 2020
7 Terminal Report LTO, TCSR Report Unit Entire project period January to April 2021
8 Independent Terminal evaluation FAO Evaluation Unit Entire project period November to Decem-
ber 2021
Table 2 A final Project review meeting will be organized to discuss the draft Terminal Report before it is finalized by the PMU and approved by the FAO LTO and the GCU. Final sharing workshop will be organized just before termination of the project to share the project results to a wide range of stakeholders. Project achievements will be evaluated after two years of project execution during the midterm review (planned in June 2019), and at the end of the project through an independent final evaluation (to be organized since September 2020 and finalized by end of the project).
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5.2 Baseline data and methods
Baseline information for the project was prepared largely during the PPG phase of the project. Information compiled included secondary, qualitative and quantitative data and information provided by the project partners in a number of consulta-tions. Baseline information for Component 1 and 2 included an account of existing information systems, available geospatial data, existing policies, etc. - specifically:
i. Secondary documentation: Documents from government offices like MAF, MONRE, DMH, DALaM outreach/research stations and hydro-meteorological observatories on data and required literature and other official documents relat-ing to project activities. Most of this information was avail-able at the end of the PPG.
ii. Quantitative data: The number of geospatial or agromete-orological computer terminals, information systems, serv-ers and telecommunication systems and experts trained abroad or in other projects. The number of PC stations in has been reassessed by visiting the relevant offices.
Also, number of local level stakeholder has been assessed. In fact, a part of the pro-ject include field activities related to consultation with farmers and local decision makers and with the undertaking of FFS. For these activities, the majority of the data will be available within the CAWA project by the end of the year 2017. In case some of the data is not available, the baseline assessment will triangulate informa-tion gathered during the quantitative and qualitative research, with reflections on how the findings relate to the secondary documentation.
5.3 Impact assessment methods
The impact assessment will be done using difference-in-differences (DID) meth-od. The baseline, mid-term and end-term survey data for the project households and control households will be compared to find out DID estimates for the major quantitative outcomes. The quantitative estimates will be supplemented by partic-ipatory methods allow the farmers groups to identify changes resulting from the adaptation project. It will also help to look distributional effects through who has benefited from the project activities and who has not. This method also helps us to identify the strengths and weaknesses of the projects for future intervention, replication and up-scaling. Impact monitoring indicators will be used for mid-term and end-term evaluations of the project outcomes (Table 3).
15
Table 3Impact indicators
Project Component Impact indicator Baseline Means of verifications
1. Strengthening agro-climatic monitor-ing, analysis, commu-nication and use of data and information for decision making in agriculture and food security
A fully renewed CAgMD within DMH functioning with clear roles and responsibility
AMAT 2.1.1 Relevant threat informa-tion disseminated to stakeholders on a timely basis
Very old systems and no climate and meteorological services to meet the needs of farmers
0.No dissemination
A fully renewed CAgMD connected with all AWS and databaseand functioning after com-pletion of the project
Reports on systems func-tionality
Improved and new climate and agro-meteorology products available with users
AMAT 2.1.1 Number/type targeted institutions with increased adaptive capacity
No system in place to communicate and receive feedback from users
0
System in place and print-ed Operating Procedures and guidebooks applied (report)
1 Agriculture, 1 Environ-mental, 1 Meteorology and 1 Telecommunication institution trained and their capacity improved
2. Strengthening insti-tutional and technical capacity for moni-toring and analysis of agriculture pro-duction systems and development of Land Resources Information Management Systems (LRIMS) and Agro-Eco-logical Zoning (AEZ)
Number of information systems available
AMAT 2.1.1 Relevant threat informa-tion disseminated to stakeholders on a timely basis (Yes/No)
AMAT 3.2.1 Policy environment and regulatory framework for adap-tation-related technology transfer established or strengthened
MAF/ DALaM staff trained to main-tain and provide or apply LRIMS/ NAEZ information (gender disaggre-gated)
AMAT 2.2.1 Number/type targeted institutions with increased adaptive capacity
Several scattered information system based on partners activities, no ded-icated information systems for the comprehensive structure of the MAF and for agricultureMAF ICT Strategy in place
No
No
0 female/maleSome DALaM senior staff knows the AEZ theoretical concepts
0
Infrastructure and infor-mation systems in place in place
Infrastructure and infor-mation systems functioning and timely appropriate (functionality report)
4 policies, plans or by-laws proposed to competent authority
Training reports for 100 staff (30 female; 70 male)
2 Agriculture, 1 Environ-mental and 1 Planning institutions trained and their capacity improved
16
Table 3Impact indicators
Project Component Impact indicator Baseline Means of verifications
3. Knowledge man-agement and dissemi-nation of information and lessons learned for local application, planning, monitoring and evaluation
AMAT 3.2.2 Strengthened capacity to transfer appropriate adaptation technologies, disaggregated by gender (Score)
AMAT 2.2.1 No. and type of targeted institutions with increased adap-tive capacity to reduce risks of and response to climate variability [to be summed up with outcomes 1.2 and 2.2]
Framework for knowledge-sharing and packaging of lessons learned and experiences developed/ improved
AMAT 2.1.1 Relevant threat informa-tiondisseminated to stakeholders on a timely basis (Yes/No)
No capacity
0
Obsolete or no sharing and dissemi-nation of knowledge and information platform available
No
Local level interviews/FFS reports demonstrates a 50/75% improvement of capacity
1 Planning and 1 Research institutions trained and their capacity improved
Knowledge exchange portal that supports information exchange at both local and national levels operational
Climate advisories dissemi-nated to relevant stakehold-ers on a timely basis
Table 3 At this stage it is not considered practical to specify TORs for the mid-term and end-term evaluation staff. These TORs will be developed in the due course of project implementation. In addition, and in order to facilitate the terminal evaluation activities, project impact will be analysed, in term of sustainability, financial risk and governance risks though studies that will involve the main project stakeholders at national and decentralized level. The TORs for such studies will also be developed in the due course of project implementation.
17
6CONCLUSIONS»
The project monitoring and evaluation is based on the project document and indicators in the results frame-work as well as the AMAT tracking tool. Project performance evaluation requires the monitoring of activities and outputs which is closely related with project execution and planned activities versus achievement. Project
impact is assessed through the estimation of outcome targets and through specific and timely assessments, including baseline studies, midterm evaluation and final evaluation. The project baseline information will serve as a basis for monitoring and eventually for impact assessment at project midterm and endterm. The project monitoring and eval-uation approach will also facilitate learning and mainstreaming of project outcomes and lessons learned into good practices as well as national and local policies, plans and improved decision making.
18TA
RGET
INDI
CATO
RS B
Y PR
OJEC
T COM
PONE
NTS
Com
pone
nt 1
: Str
engt
heni
ng ag
ro-c
limat
ic m
onito
ring,
anal
ysis,
com
mun
icatio
n an
d us
e of d
ata a
nd in
form
atio
n fo
r dec
ision
mak
ing i
n Ag
ricul
ture
and
food
secu
rity
APPE
NDI
X 1
» Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ve
rifica
tion
Assu
mpt
ions
Year
1Ye
ar 2
Year
3Ye
ar 4
Out
com
e 1.
1: Im
prov
ed
agro
-met
eoro
logi
cal
mon
itorin
g, co
mm
unica
-tio
n an
d an
alys
is fa
ciliti
es
esta
blish
ed at
nat
iona
l and
pr
ovin
cial l
evel
A fu
lly re
new
ed
CAgM
D w
ithin
DM
H fu
nctio
ning
w
ith cl
ear r
oles
and
resp
onsib
ility
AMAT
Indi
cato
r 2.1
.1
Rele
vant
thre
at in
for-
mat
ion
diss
emin
ated
to
stak
ehol
ders
on
a tim
ely
basi
s (Ye
s/N
o)
Very
old
syst
ems
and
no cl
imat
e and
ag
rom
et se
rvice
s to
mee
t the
nee
ds o
f fa
rmer
s
0.N
o
Prep
a-ra
-tion
and
plan
ning
fo
r est
ab-
lish-
men
t of
syst
ems
Deliv
ery o
f fa
ciliti
es
and
in-
stru
-men
ts
Capa
city
deve
l-op
-men
t an
d te
stin
g
Fully
fu
nctio
nal
unit
2.Ye
s
A fu
lly re
new
ed C
AgM
D co
nnec
ted
with
all A
WS
and
data
base
2.Ye
s
Cont
inuo
us
func
tioni
ng af
ter
com
plet
ion
of th
e pr
ojec
t
Repo
rts o
n sy
stem
s fu
nctio
nalit
y
MON
RE an
d DM
H is
will
ing a
nd ca
pabl
e of
abso
rbin
g the
new
te
chno
logy
Out
put 1
.1.1
: Agr
o-m
ete-
orol
ogica
l sta
tion
netw
orks
im
prov
ed/ r
e-ha
bilit
ated
w
ith b
oth
conv
entio
nal a
nd
auto
mat
ic w
eath
er st
atio
ns
to in
crea
se co
vera
ge in
the
maj
or ag
ricul
tura
l pro
duc-
tion
area
s
Num
ber o
f new
auto
-m
ated
agro
-met
eora-
olog
ical s
tatio
ns an
d re
habi
litat
ed m
anua
l st
atio
ns
Indi
cato
r 2.1
.2.1
Typ
e an
d no
. of m
onito
r-in
g sy
stem
s in
plac
e (T
ype
and
No.
)
0 -
15 n
ew15
reha
b
15 n
ew15
reha
b
--
30 sy
stem
s(a
tota
l of 5
1 st
atio
ns
over
all i
n co
mbi
natio
n w
ith o
ther
bas
elin
e pr
ojec
ts)
30 lo
cal s
yste
ms
Stat
ions
func
tion-
al, w
ith d
ata e
ffec-
tivel
y tra
nsm
itted
Stat
ions
func
tiona
l, w
ith d
ata
effe
ctiv
e-ly
tran
smitt
ed
Suffi
cient
and
upda
t-ed
staf
f cap
aciti
es
Out
put 1
.1.2
: Im
prov
ed
data
codi
ng an
d co
mm
uni-
catio
n fa
ciliti
es u
pgra
ded
to en
hanc
e con
nect
ivity
of
Depa
rtm
ent o
f Met
eoro
lo-
gy an
d Hy
drol
ogy (
DMH)
w
ith p
rovi
ncia
l lev
el su
b-un
its an
d us
ers a
t all
leve
ls
Num
ber o
f AW
S st
atio
ns co
nnec
ted
with
Ear
ly W
arni
ng
Syst
em U
nit
Form
al co
llabo
ratio
n w
ith M
inist
ry o
f Pos
t an
d Te
le-c
omm
unie-
catio
ns
All m
anua
l sta
tions
an
d no
real
-tim
e da
ta tr
ansfe
r and
use
fo
r wea
ther
fore
cast
s
No fo
rmal
colla
b-or
atio
n w
ith th
e M
inist
ry o
f tel
ecom
an
d pr
ivat
e com
-m
unica
tion
serv
ice
prov
ider
s
- -
15 2
- -
- -
All 1
5 (to
tal 5
1)
stat
ions
conn
ecte
d to
EW
S cen
tre a
nd re
ceiv
e re
al-ti
me d
ata
At le
ast 2
MOU
s sig
ned
by D
MH
to fa
cilita
te
com
mun
icatio
ns
Use o
f dat
a fro
m
AWS f
or w
eath
er
fore
cast
s
Prin
ted
and
signe
d co
pies
of t
he M
OU
DMH
ente
r int
o M
OU w
ith te
leph
one
serv
ices t
o en
hanc
e co
nnec
tivity
and
all
sens
ors a
re w
orki
ng
prop
erly
19
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ve
rifica
tion
Assu
mpt
ions
Year
1Ye
ar 2
Year
3Ye
ar 4
Out
put 1
.1.3
: Lab
orat
ory
for a
gro-
met
eoro
logi
-ca
l ana
lysis
, inst
rum
ent
calib
ratio
n an
d ge
ospa
tial
clim
ate d
ata a
cces
s, m
oni-
torin
g, pr
oces
sing f
acili
ties
esta
blish
ed an
d fu
nctio
ned
at D
MH,
Vie
ntia
ne.
Reha
bilit
ated
facil
ity
(bui
ldin
g) fo
r CAg
n-M
D w
ith la
bora
tory
fo
r cal
ibra
tion
tool
s in
wor
king
cond
i-tio
n, sp
are p
arts
for
sens
or m
aint
enan
ce
A cli
mat
e dat
a an
alys
is ac
cess
and
anal
ysis
facil
ity w
ith
nece
ssar
y har
dwar
e an
d so
ftwar
e
Num
ber o
f nea
r-re
al
time N
WP
prod
ucts
ac
cess
ible
AMAT
Indi
cato
r 2.1
.2.1
Type
and
N
o. of
mon
itori
ng
syst
ems i
n pl
ace
Com
preh
ensiv
e cli-
mat
e-at
las p
repa
red
usin
g ava
ilabl
e dat
a
Very
old
bui
ldin
g an
d no
inst
rum
en-
tatio
n or
calib
ratio
n la
bora
tory
in D
MH
0 (onl
y 1 p
c av
aila
ble
with
the c
limat
e and
ag
ro-m
eteo
rolo
gica
l di
visio
n fo
r sto
ring
all d
ata,
6 de
skto
ps
for d
ata e
ntry
)
4 w
eath
er fo
reca
st
syst
em, n
o ag
ro-m
es-te
o fo
reca
st
4 No cl
imat
e atla
s av
aila
ble
1 - - - -
- 15 lo
cal
agro
met
st
atio
ns
and
10
CAgM
D w
ork
loca
tion
in
use
3 ne
w
prod
ucts
3 -
- 5 no
des f
or
the d
ata
entr
y per
-so
nnel
and
conn
ectio
n to
EW
S
- - 1
- - - - -
New
offi
ce fa
cility
ru
nnin
g with
in D
MH
(Clim
ate a
nd A
gro-
mel-
teor
olog
ical D
ivisi
on)
and
avai
labi
lity o
f ca
libra
tion
tool
s and
pr
oced
ures
for a
ll es
sent
ial s
enso
rsHi
gh p
erfo
rman
ce co
m-
putin
g sys
tem
s for
dat
a ar
chiv
al an
d an
alys
is es
tabl
ished
with
at
leas
t 5 n
odes
for t
he
data
entr
y per
sonn
el
and
conn
ecte
d to
EW
S an
d al
so eq
uipp
ed to
re
ceiv
e dat
a fro
m A
WS
3 ne
w (7
tota
l)1
seas
onal
, 1 m
onth
(in
cludi
ng fr
ost),
and
1 de
cada
l for
ecas
t3
new
(7 to
tal)
1 se
ason
al, 1
mon
th
(inclu
ding
fros
t), an
d 1
deca
dal f
orec
ast
A cli
mat
e atla
s ava
il-ab
le
Esta
blish
ed la
b-or
ator
y and
new
in
stru
men
tatio
n fa
cility
New
com
pute
r sy
stem
s and
da
taba
se av
aila
ble
and
info
rmat
ion
com
mun
icate
d to
us
ers
New
pro
duct
s w
ith im
prov
ed
agro
clim
atic
and
agro
met
info
rma-
tion
New
pro
duct
s with
im
prov
ed a
groc
li-m
atic
and
agr
omet
in
form
atio
nA
prin
ted
clim
ate
atla
s
DMH
prov
ides
addi
-tio
nal s
taff
supp
ort
(in-c
harg
e of t
he la
b -or
ator
y and
agre
ed
TOR
to m
aint
ain
all
AWS)
DMH
activ
ely c
olla
b-or
ates
with
regi
onal
an
d in
tern
atio
nal
cent
res a
nd re
gion
al
and
glob
al ce
ntre
s ar
e will
ing t
o sh
are
thei
r pro
duct
s
Out
com
e 1.
2: In
stitu
tion-
al an
d te
chni
cal c
apac
ity
stre
ngth
ened
to fa
cilita
te
data
shar
ing,
arch
ivin
g, an
alys
is an
d in
terp
reta
tion
of a
gro-
met
eoro
logi
cal
info
rmat
ion
prod
ucts
to
user
s at a
ll le
vels
Impr
oved
and
new
cli
mat
e and
agro
met
pr
oduc
ts av
aila
ble
with
use
rs
AMAT
Indi
cato
r 2.
2.1.
No.
of t
arge
ted
inst
itutio
ns w
ith
incr
ease
d ad
aptiv
e ca
paci
ty to
redu
ce
risk
s of a
nd re
spon
se
to cl
imat
e va
riab
il-ity
(Num
ber)
[to
be
sum
med
up
with
ou
tcom
es 2
.2 an
d 3.1
]
No sy
stem
in p
lace
to
com
mun
icate
and
rece
ive f
eedb
ack
from
use
rs
0
Role
s and
re
spon
-sib
ilitie
s de
fined
&
staf
f tr
aini
ng
(Pha
se 1
)
-
Staf
f tra
in-
ing
(Pha
se 2
)
-
Staf
f tra
in-
ing
(Pha
se 2
)
4
Staf
f tra
in-
ing
(Pha
se 2
)
-
Endo
rsed
SOPs
, gui
de-
book
s (at
leas
t 7)
1 Ag
ricu
lture
1 En
viro
nmen
t1
Met
eoro
logy
1 Te
leco
mm
unic
atio
n (S
taff
trai
ned
and
capa
city
impr
oved
)
Syst
em in
pla
ce
and
prin
ted
Oper
-at
ing P
roce
dure
s an
d gu
ideb
ooks
ap
plie
d
Staf
f are
capa
ble
to fo
llow
Sta
ndar
d Op
erat
ing
Proc
e-du
res a
nd p
rodu
ce
and
diffu
se a
gro-
met
eo se
rvic
es
The D
MH
is ad
optin
g th
e SOP
s and
guid
e-bo
oks a
nd n
omin
ates
re
leva
nt st
aff f
or th
e tr
aini
ng
20
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ve
rifica
tion
Assu
mpt
ions
Year
1Ye
ar 2
Year
3Ye
ar 4
Out
put 1
.2.1
: Sta
ndar
d Op
erat
ing P
roce
dure
s (S
OPs)
for c
limat
olog
y and
ag
ro-m
eteo
rolo
gy d
ivisi
on
of D
MH
and
guid
elin
es fo
r in
stal
latio
n of
inst
rum
ents
an
d ob
serv
atio
n, d
ata
codi
ng an
d m
aint
enan
ce
deve
lope
d an
d st
aff t
rain
ed
(at l
east
65
tech
nica
l sta
ff tr
aine
d)
Stan
dard
Ope
rat-
ing P
roce
dure
for
CAgM
D
Num
ber o
f gui
de-
lines
Num
ber o
f sta
ff tr
aine
d
AMAT
Indi
cato
r 2.
2.1.
1 N
o. o
f sta
ff tr
aine
d on
tech
nica
l ad
apta
tion
them
es
(dis
aggr
egat
ed
by g
ende
r) [t
o be
su
mm
ed u
p w
ith
outc
omes
2.2
and
3.1]
No SO
P fo
r CAg
MD
4 ex
istin
g gui
delin
es
(agr
onom
ic da
ta
colle
ctio
n, sy
nopt
ic ob
serv
atio
n m
anua
l, w
eath
er o
bser
va-
tion
data
inpu
t, an
d w
eath
er o
bser
vatio
n da
ta h
andb
ook)
No re
gula
r tra
inin
gs
with
in D
MH,
som
e pr
ojec
t tra
inin
g on
hydr
omet
eoro
logy
or
met
eoro
logy
but
not
in
agro
-met
eoro
logy
- - - -
1 1 ne
w 1
up
date
d
20 20
- 1 ne
w 2
up
date
d
45 45
- 1 ne
w 1
up
date
d
- -
A SO
P fo
r Clim
atol
ogy
and
Agro
-met
eoro
logy
Di
visio
n en
dors
ed an
d ap
prov
ed b
y DM
H
At le
ast 4
guid
elin
es
upda
ted
and
3 ne
w
guid
elin
es (s
easo
nal
fore
cast
, mon
thly
fore
-ca
st, a
nd cr
op se
ason
de
cada
l agr
o-m
eteo
r-ol
ogy b
ulle
tins)
dev
el -
oped
and
prin
ted
At le
ast 6
5 te
chni
cal
staf
f tra
ined
(at
leas
t 25
wom
en)
65
Prin
ted
SOPs
avai
l-ab
le an
d im
ple-
men
ted
by D
MH
Prin
ted
guid
elin
es
avai
labl
e and
dis-
trib
uted
to al
l sta
ff at
diff
eren
t lev
els
Trai
ned
staf
f ca
pabl
e of u
sing
and
appl
ying
the
guid
elin
es
Trai
ned
staf
f ca
pabl
e of
usi
ng
and
appl
ying
the
guid
elin
es
DMH
is ex
pect
ed to
en
dors
e the
SOPs
and
guid
elin
es d
urin
g the
pr
ojec
t per
iod
and
allo
ws t
he st
aff t
o be
tr
aine
d
21
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ve
rifica
tion
Assu
mpt
ions
Year
1Ye
ar 2
Year
3Ye
ar 4
Out
put 1
.2.2
: Dev
elop
-m
ent a
nd d
eliv
ery o
f tra
in-
ing p
acka
ges r
elev
ant t
o cli
mat
olog
y and
agro
-me-
teor
olog
y, co
mm
unica
tion
and
appl
icatio
n of
clim
ate
and
agro
met
eoro
logi
cal
info
rmat
ion
by u
sers
Trai
ning
nee
d as
-se
ssm
ent
Num
ber o
f tra
inin
gs
orga
nize
d an
d in
te-
grat
ed in
to D
MH’
s re
gula
r act
iviti
es
Num
ber o
f sta
ff tr
aine
d in
each
of t
he
trai
ning
pro
gram
mes
Num
ber o
f tra
inin
g m
anua
ls pr
epar
ed
and
prin
ted
Num
ber o
f prin
t and
m
edia
staf
f tra
ined
Num
ber o
f sta
ff at
in
ter-
min
ister
ial
leve
l tra
ined
Num
ber o
f MAF
staf
f tr
aine
d on
fore
cast
ap
plica
tion
For t
he e
ntir
e ou
tput
1.1
.2. :
AM
AT
Indi
cato
r 2.2
.1.1
No.
of
staf
f tra
ined
on
tech
nica
l ada
ptat
ion
them
es (d
isag
gred-
gate
d by
gen
der)
[to
be su
mm
ed u
p w
ith
outc
omes
2.2
and
3.1]
No fo
rmal
trai
ning
pr
ogra
mm
es, 1
un
iver
sity M
sc in
ag
ro-m
eteo
ong
o -in
g, bu
t no
DMH
staf
f par
ticip
atin
g
Abou
t 50
staf
f tr
aine
d th
roug
h na
tiona
l and
inte
r-na
tiona
l spo
nsor
ed
even
tsev
ery y
ear
No L
ao sp
ecifi
c tr
aini
ng m
anua
ls av
aila
ble
No tr
aini
ng to
prin
t an
d m
edia
staf
f
No tr
aini
ng o
n us
e of
clim
ate i
nfor
-m
atio
n fo
r pol
icy
inte
grat
ion
No o
f sta
ff tr
aine
d
No ap
plica
tion
trai
ning
s
1 1 20 0 - - - -
- 3 40 3 25 25 3 80
- 2 20 1 25 25 3 80
- 2 20 0 - - 2 40
1 ne
eds a
sses
smen
t un
dert
aken
At le
ast 4
form
al
trai
ning
pro
gram
mes
or
gani
zed
At le
ast 1
00 te
chni
cal
staf
f out
of 2
05 tr
aine
d (a
t lea
st 3
0/40
%
wom
en)
At le
ast 4
Lao
spec
ific
trai
ning
man
uals
At le
ast 5
0 pr
int a
nd
med
ia re
port
ers
trai
ned
At le
ast 5
0 na
tiona
l pe
rson
nel t
rain
ed
8 st
aff t
rain
ed
In to
tal,
at le
ast 2
00
MAF
staf
f tra
ined
on
fore
cast
app
licat
ion
(5
0 To
T at
nat
iona
l, 15
0 pr
ovin
cial
, and
dis
tric
t; at
leas
t 80
wom
en)
Trai
ning
nee
ds
asse
ssm
ent a
nd
trai
ning
repo
rts
avai
labl
ePr
inte
d tr
aini
ng
man
uals
Trai
ning
repo
rts
& tr
aine
d st
aff
appl
ying
new
kn
owle
dge
Man
uals
prin
ted
Trai
ning
logs
, pr
esen
tatio
ns
avai
labl
e
Trai
ning
logs
, pr
esen
tatio
ns
avai
labl
e
Trai
ning
logs
, pr
esen
tatio
ns
avai
labl
e
Trai
ning
logs
, pr
esen
tatio
ns
avai
labl
e
DMH
take
s ow
ner-
ship
of a
ll tr
aini
ng
activ
ities
and
allo
ws
the s
taff
to at
tend
the
trai
ning
s
DMH
nom
inat
es
staf
f, ide
ntifi
es
rele
vant
expe
rts f
rom
ot
her m
inist
ries,
and
form
ally
requ
ests
th
at M
AF n
omin
ate
staf
f for
trai
ning
s at
natio
nal, p
rovi
ncia
l, an
d di
stric
t lev
els
22
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ver
ifi-
catio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
com
e 2.
1: In
tegr
ated
La
nd R
esou
rces
Info
rma-
tion
Man
agem
ent S
yste
m
(LRI
MS)
and
High
reso
lutio
n Ag
ro-E
colo
gica
l Zon
es (A
EZ)
and
agric
ultu
re p
rodu
ctio
n Sy
stem
s At R
isk (S
AR) d
evel
-op
ed b
ased
on
agric
ultu
ral
reso
urce
s (cli
mat
e, la
nd, s
oil,
wat
er an
d cr
ops)
Num
ber o
f inf
orm
atio
n sy
stem
s ava
ilabl
e
Indi
cato
r 2.1
.1 R
elev
ant
thre
at in
form
atio
n di
ssem
inat
ed to
stak
e-ho
lder
s on
a tim
ely
basi
s (Y
es/N
o)
Indi
cato
r 3.2
.1 P
olit-
cy e
nvir
onm
ent a
nd
regu
lato
ry fr
amew
ork
for a
dapt
atio
n-re
late
d te
chno
logy
tran
sfer
es
tabl
ishe
d or
stre
ngth
-en
ed (
Scor
e)
Seve
ral s
catte
red
info
rmat
ion
syst
em
base
d on
par
tner
s ac
tiviti
es, n
o de
di-
cate
d in
form
atio
n sy
stem
s for
the c
om-
preh
ensiv
e str
uctu
re
of th
e MAF
and
for
agric
ultu
reM
AF IC
T St
rate
gy in
pl
ace
0 =
No
1 =
No p
olicy
Asse
ss-
men
t and
sc
opin
g
Desig
n an
d de
vel-
opm
ent
phas
e
Impl
e-m
enta
tion
phas
e
Eval
uatio
n ph
ase
1 =
Yes
2= D
iscus
sed
and
form
al-
ly pr
opos
ed
At le
ast 2
new
syst
ems
deve
lope
d an
d de
liv-
ered
1 =
Yes
2= D
iscus
sed
and
for-
mal
ly pr
opos
ed
Infra
stru
ctur
e an
d in
form
atio
n sy
stem
s
Infra
stru
ctur
e and
in
form
atio
n sy
s-te
ms f
unct
ioni
ng
Polic
y/Pl
an/B
y la
w d
iscu
ssed
and
fo
rmal
ly p
ropo
sed
to co
mpe
tent
au
thor
ity
Lao
PDR
is ca
pa-
ble o
f abs
orbi
ng
the n
ew te
chno
l-og
y and
capa
ble
of ru
nnin
g on
a su
stai
nabl
e bas
is
Out
put 2
.1.1
: Lan
d Re
sour
c-es
Info
rmat
ion
Man
age-
men
t Sys
tem
(LRI
MS)
and
cust
omize
d ap
plica
tions
de
signe
d, d
evel
oped
, tes
ted
and
deliv
ered
with
com
put-
ing f
acili
ties f
or m
onito
ring
and
asse
ssm
ent o
f lan
d su
itabi
lity
Num
ber o
f ded
icate
d sy
stem
s ava
ilabl
e for
LR
IMS
Num
ber o
f cus
tom
ized
appl
icatio
n so
ftwar
e de
liver
ed
No d
edica
ted
syst
em
avai
labl
e with
DA
LAM
No cu
stom
ized
appl
icatio
n so
ftwar
e av
aila
ble
Feas
ibili
ty
-
Data
col-
lecti
on a
nd
synt
hesis
-
Anal
ysis
and
deve
l-op
-men
t
At le
ast 2
cu
s-to
m-iz
ed
softw
are
Eval
uatio
n of
LRI
MS
syst
em
Test
ing
of th
e so
ftwar
e pa
ckag
es
LRIM
S for
Lao
PDR
av
aila
ble
At le
ast 2
cust
omize
d ap
plica
tions
/ so
ftwar
e de
liver
ed
New
syst
ems i
n op
erat
ion
LRIM
S ins
talle
d an
d w
orki
ng
DALA
M h
as th
e m
anda
te an
d su
fficie
nt st
aff
to co
nsta
ntly
up
date
and
mai
ntai
n th
e sy
stem
Com
pone
nt 2
: Str
engt
heni
ng in
stitu
tiona
l and
tech
nica
l cap
acity
for m
onito
ring a
nd an
alys
is of
Agr
icultu
re p
rodu
ctio
n sy
stem
s and
dev
elop
men
t of L
and
Reso
urce
s In
form
atio
n M
anag
emen
t Sys
tem
s (LR
IMS)
and
Agro
-Eco
logi
cal Z
onin
g (AE
Z)
23
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ver
ifi-
catio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
put 2
.1.2
: Ava
ilabl
e da
ta an
d in
form
atio
n on
la
nd, s
oil, w
ater
, cro
ps an
d so
cio-e
cono
mics
synt
hesiz
ed
and
Natio
nal-A
gro-
Ecol
og-
ical Z
onin
g (NA
EZ) a
nd In
-fo
rmat
ion
Port
al d
evel
oped
, te
sted
and
deliv
ered
Num
ber o
f cat
egor
ies
of d
ata a
vaila
ble i
n th
e da
taba
se
Natio
nal A
EZ d
evel
oped
an
d av
aila
ble f
or u
se
Data
and
info
rmat
ion
port
al h
oste
d by
rele
-va
nt in
stitu
tion
Data
avai
labl
e in
pape
r for
m an
d fra
g-m
ente
d w
ithin
MAF
No A
EZ m
etho
d-ol
ogy a
dopt
ed at
na
tiona
l lev
el fo
r m
ultip
le cr
oppi
ng
syst
ems,
only
smal
l ar
ea ar
e cov
ered
, or
mai
n cr
ops o
nly a
re
cove
red
(mul
tiple
ric
e sys
tem
s, m
aize
, ru
bber
, cas
sava
, su
garc
ane)
, or l
ow
reso
lutio
n is
used
.
GIS u
nit e
xist
s bu
t onl
ine s
patia
l in
form
atio
n sy
stem
is
not a
vaila
ble w
ith
DALa
M
Digi
-tiz
a-tio
n of
dat
a se
ts (i
f re
quir
ed)
0 (mod
el-
para
me
teriz
atio
n th
roug
h lo
cal a
nd
natio
nal
leve
l ac
tiviti
es)
-
Inte
-gr
a-tio
n of
da
ta in
to
the i
nfor
-m
a-tio
n sy
stem
s
0 (ana
lysis
)
1 ex
ists
and
is on
line
Test
ing
and
eval
u-at
ive
1 (mod
el
synt
hesis
&
inte
gra-
tion)
-
Refin
ing
0 (ev-
alua
tion)
1 is
host
ed
by re
leva
nt
inst
itutio
n
At le
ast 5
maj
or ca
te-
gorie
s of d
ata i
nteg
rat-
ed in
to th
e dat
abas
e
Natio
nal A
EZ m
eth-
odol
ogy a
dopt
ed an
d us
ed
1 sp
atia
l inf
orm
atio
n sy
stem
func
tioni
ng
and
acce
ssib
le
Data
base
with
re
trie
val f
acili
ty
Func
tiona
l NAE
Z us
ed as
a de
cisio
n su
ppor
t sys
tem
Func
tiona
l spa
tial
info
rmat
ion
syst
em an
d re
le-
vant
kno
wle
dge
prod
ucts
DALA
M o
r re
leva
nt ag
ency
w
ithin
MAF
has
th
e ins
titut
iona
l an
d te
chni
cal
capa
city t
o su
stai
n th
e inf
or-
mat
ion
syst
ems
with
nec
essa
ry
budg
et re
sour
ces
afte
r com
plet
ion
of th
e pro
ject
24
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ver
ifi-
catio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
put 2
.1.3
: Im
pact
sc
enar
ios o
f wat
er av
ail-
abili
ty, c
rop
yiel
d an
d so
cio-e
cono
mics
for a
ll m
ajor
agro
-eco
logi
cal z
ones
as
sess
ed an
d ad
apta
tion
stra
tegi
es d
evel
oped
Num
ber o
f agr
o-ec
ob-lo
gica
l zon
es h
avin
g sc
enar
ios o
f phy
sical
, bi
ophy
sical
and
socio
ec-
onom
ics
Num
ber o
f pol
icy/p
lane-
ning
pro
cess
es u
sed
the
clim
ate c
hang
e im
pact
sc
enar
ios
AMAT
Indi
cato
r 3.2
.2.1
N
o. o
f pol
icie
s dev
elop
ed
or st
reng
then
ed
Num
ber o
f vul
nera
bilit
y an
d ris
k an
alys
is an
d re
port
s tha
t use
LRI
MS
and
NAEZ
info
rmat
ion
AMAT
Indi
cato
r 2.1
.1.1
Up
date
d ri
sk a
nd v
ulne
r-ab
ility
ass
essm
ent
AMAT
Indi
cato
r 2.1
.1.2
Ri
sk a
nd v
ulne
rabi
lity
asse
ssm
ent c
ondu
cted
Agro
-eco
logi
cal z
onl-
ing d
id n
ot co
nsid
er
a com
preh
ensiv
e na
tiona
l ass
essm
ent
usin
g nat
iona
l dat
a
Low
reso
lutio
n sc
enar
ios a
re b
eing
us
ed fo
r NAP
A,
Natio
nal C
omm
uni-
catio
n an
d re
leva
nt
land
suita
bilit
y cla
ssifi
catio
ns
Som
e pro
ject
is
prod
ucin
g hig
h re
so-
lutio
n da
tase
ts
Curr
ently
avai
labl
e ris
k an
d vu
lner
a-bi
lity p
rodu
cts a
re
with
low
reso
lutio
n,
not u
pdat
ed, t
oo
gene
raliz
ed o
r not
ha
rmon
ized
with
the
full
set o
f agr
icultu
r-al
dat
a ava
ilabl
e. On
e na
tiona
l vul
nera
-bi
lity a
sses
smen
t pr
oduc
ed b
y int
erna
-tio
nal p
artn
ers m
ight
se
rve a
s inp
ut
Anal
ysis
for d
evel
-op
-men
t of
agro
-eco
o-lo
gica
l zo
nes
- - Info
r-m
atio
n co
llect
ed
Deve
l-op
-men
t of
impa
ct
scen
ario
s
2 2 Mod
els a
nd
scen
ario
s de
velo
ped
Vali-
da-ti
on o
f ag
ro-e
coo-
logi
cal
zone
s dat
a an
d in
for-
ma-
tion
1 1 Vuln
er-
abili
ty
and
risk
anal
ysis
Deliv
ery o
f in
form
atio
n pr
oduc
ts
1 1 Map
s, da
taba
ses,
repo
rts
prod
uced
1 1
Impa
ct sc
enar
ios
avai
labl
e for
at le
ast
7 m
ajor
pro
duct
ion
zone
s prio
ritize
d by
M
AF
4 ne
w sc
enar
ios u
sed
for 3
rd n
atio
nal c
om-
mun
icatio
n or
oth
er
rele
vant
nat
iona
l and
lo
cal d
ocum
ents
Scen
ario
s inc
lude
d in
Po
licie
s/Pl
ans/
By la
ws
and
prop
osed
to co
m-
pete
nt a
utho
rity
New
vuln
erab
ility
and
risk
prof
iles a
vaila
ble
with
hig
h re
solu
tion
1 Vu
lner
abili
ty a
sses
s-m
ent
1 Ri
sk a
nd v
ulne
rabi
lity
asse
ssm
ent
Data
base
on
im-
pact
scen
ario
s
Docu
men
ts re
fer-
ring t
o th
e sce
nar-
ios p
rodu
ced
from
th
e pro
ject
New
vuln
erab
ility
an
d ris
k pr
ofile
s sh
owin
g sce
nario
da
ta p
rodu
ced
by
the p
roje
ct
SAVA
repo
rt a
nd
map
s
Syst
ems a
t Ris
k (S
aR) r
epor
t and
m
aps
Rele
vant
agen
cy
with
in M
AF
is ca
pabl
e of
mai
ntai
ning
th
e sce
nario
s an
d re
leva
nt
data
base
Polic
y and
pla
n-ni
ng p
roce
sses
ac
tivel
y see
k to
ha
ve n
ew sc
enar
-io
s
25
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ver
ifi-
catio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
com
e 2.
2: Te
chni
cal
capa
city d
evel
oped
for
sust
aine
d op
erat
ion
and
use o
f LRI
MS,
SAVA
, AEZ
an
d ag
ricul
ture
pro
duct
ion
Syst
ems a
t Risk
for p
olicy
fo
rmul
atio
n an
d ad
apta
tion
plan
ning
in ag
ricul
ture
se
ctor
MAF
/ DAL
aM st
aff
trai
ned
to m
aint
ain
and
prov
ide o
r app
ly
LRIM
S/ N
AEZ
info
rmai-
tion
(gen
der d
isagg
res-
gate
d)
AMAT
Indi
cato
r 2.2
.1 N
o.
and
type
of t
arge
ted
in-
stitu
tions
with
incr
ease
d ad
aptiv
e ca
paci
ty to
re
duce
risk
s of a
nd
resp
onse
to cl
imat
e va
r-ia
bilit
y [to
be s
umm
ed
up w
ith o
utco
mes
1.2
and
3.1]
0 fe
mal
e0
mal
eSo
me D
ALaM
seni
or
staf
f kno
w th
e AEZ
th
eore
tical
conc
epts
0
-15
fem
ale
35 m
ale
4
15 fe
mal
e35
mal
e-
100
staf
f (30
fem
ale;
70
mal
e) tr
aine
d
2 Ag
ricu
lture
1 En
viro
nmen
t1
Plan
ning
(sta
ff tr
aine
d an
d ca
paci
ty im
prov
ed)
Trai
ning
man
uals
and
repo
rts
MAF
, res
earc
h an
d te
leco
mm
unic
atio
n tr
aine
d (1
0 in
stitu
-tio
ns to
tal)
MAF
and
DA-
LaM
nom
inat
e re
leva
nt st
aff
for t
rain
ing a
nd
reta
ins t
hem
Out
put 2
.2.1
: Tra
inin
g re
sour
ces o
n LR
IMS,
Agro
-Eco
logi
cal Z
onin
g, SA
VA sc
enar
io d
evel
opm
ent
and
sele
ctio
n of
mai
n in
dica
-to
r dev
elop
ed an
d tr
aini
ng
prog
ram
me c
ondu
cted
Num
ber o
f tra
inin
g pro
-gr
amm
es o
rgan
ized
Num
ber o
f sta
ff fro
m
MAF
/ MON
RE tr
aine
d
Num
ber o
f tra
inin
g m
anua
ls av
aila
ble f
or
furt
her u
se
AMAT
Indi
cato
r 2.2
.1.1
N
o. o
f sta
ff tr
aine
d on
te
chni
cal a
dapt
atio
n th
emes
(dis
aggr
ed-ga
ted
by g
ende
r) [t
o be
sum
med
up
with
ou
tcom
es 1
.2 an
d 3.
1]
No tr
aini
ng o
rgan
-ize
d on
the t
opics
re
leva
nt to
the
com
pone
nt
Very
few
staf
f fro
m
NAFR
I tra
ined
and
unde
rtak
ing o
n cr
op
mod
ellin
g
No st
anda
rd tr
aini
ng
pack
ages
avai
labl
e
- - - -
5 25 1 25
8 25 1 25
4 - - -
At le
ast 1
7 tr
aini
ngs
orga
nize
d tw
o ea
ch fo
r LR
IMS&
NAEZ
At le
ast 5
0 co
re st
aff
from
MAF
/MON
RE
trai
ned
At le
ast t
wo
stan
dard
m
anua
ls av
aila
ble f
or
furt
her u
se
50
Trai
ning
repo
rts
of M
AF
Nom
inat
ion
lette
rs
from
MAF
/MON
RE
Prin
ted
trai
ning
m
anua
ls
Trai
ning
repo
rts
of M
AF
MAF
com
mits
to
sust
ain
the
core
tech
nica
l ca
pacit
y and
co
llabo
rate
s with
ot
her m
inist
ries
and
depa
rtm
ents
to
upd
ate r
ele-
vant
dat
abas
es
and
info
rmat
ion
port
als
26
Expe
cted
Out
puts
Indi
cato
rsBa
selin
eAn
nual
mile
ston
esEn
d pr
ojec
t tar
get
Mea
ns o
f ver
ifi-
catio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
put 2
.2.2
: Tra
inin
g re
sour
ces o
n as
sess
men
t of
impa
ct sc
enar
ios a
nd ad
ap-
tatio
n st
rate
gies
dev
elop
ed
base
d on
revi
sed
LRIM
S, SA
VA, N
AEZ
and
inte
grat
ed
into
the m
ajor
agric
ultu
re
deve
lopm
ent p
olici
es an
d pl
ans
Num
ber o
f rel
evan
t ad
apta
tion
stra
tegi
es
iden
tifie
d an
d do
cu-
men
ted
Num
ber o
f MAF
staf
f tr
aine
d on
new
/ina-
nova
tive a
dapt
atio
n st
rate
gies
Num
ber o
f pol
icies
an
d pl
ans p
riorit
ized
the n
ew ad
apta
tion
stra
tegi
es
AMAT
Indi
cato
r 2.2
.1.1
N
o. o
f sta
ff tr
aine
d on
te
chni
cal a
dapt
atio
n th
emes
(dis
aggr
ed-ga
ted
by g
ende
r) [t
o be
sum
med
up
with
ou
tcom
es 1
.2 an
d 3.
1]
Indi
vidu
al ad
ap-
tatio
n pr
actic
es
are i
dent
ified
and
dem
onst
rate
d
Staf
f tra
ined
dep
end-
ing o
n th
eir r
ole i
n pr
ojec
ts (p
roje
ct
base
d tr
aini
ng)
Mat
rix o
f ada
ptat
ion
stra
tegi
es al
igne
d w
ith n
atio
nal a
gri-
cultu
re p
olici
es ar
e no
t ava
ilabl
e
- - - -
10 25 2 25
10 25 2 25
5 - - -
25 At le
ast 5
0 na
tiona
l le
vel M
AF st
aff t
rain
ed
to in
tegr
ate n
ew in
for-
mat
ion
into
at le
ast 4
m
ajor
agric
ultu
ral p
oli-
cies a
nd p
lans
(at l
east
40
% o
f par
ticip
ants
ar
e wom
en)
4 50
A do
cum
ent o
f ad-
apta
tion
stra
tegi
es
prep
ared
Trai
ning
repo
rts
of M
AF
Polic
ies /
pla
ns /
by la
ws i
nclu
de
scen
ario
s or n
ew
adap
tatio
n st
rat-
egie
s
Trai
ning
repo
rts
of M
AF
The p
olicy
pro
-ce
ss ac
tivel
y see
k ne
w st
rate
gies
co
nsid
erin
g foo
d an
d nu
triti
on
secu
rity
27
Expe
cted
Out
com
es/o
utpu
tsIn
dica
tors
Base
line
Annu
al m
ilest
ones
End
proj
ect t
arge
tM
eans
of
verif
icatio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
com
e 3.
1: K
now
ledg
e an
d in
form
atio
n sh
arin
g for
lo
cal a
pplic
atio
n, ag
ricul
ture
an
d fo
od se
curit
y pla
nnin
g an
d pr
ogra
mm
ing a
nd
proj
ect o
utco
mes
/out
puts
m
onito
red
and
eval
uate
d to
en
sure
sust
aina
bilit
y
Indi
cato
r 3.2
.2
Stre
ngth
ened
ca
pacit
y to
tran
sfer
appr
opria
te ad
ap-
tatio
n te
chno
logi
es,
disa
ggre
gate
d by
ge
nder
(Sco
re)
AMAT
Indi
cato
r 2.
2.1
No.
and
type
of
targ
eted
inst
itu-
tions
with
incr
ease
d ad
aptiv
e ca
paci
ty to
re
duce
risk
s of a
nd
resp
onse
to cl
imat
e va
riab
ility
[to
be s
umm
ed u
p w
ith o
utco
mes
1.2
and
2.2]
Fram
ewor
k fo
r kn
owle
dge-
shar
ing
and
pack
agin
g of
less
ons l
earn
ed an
d ex
perie
nces
dev
el-
oped
/ im
prov
ed
AMAT
Indi
cato
r 2.
1.1
Rele
vant
thre
at
info
rmat
ion
diss
emin
ated
to
stak
ehol
ders
on
a tim
ely
basi
s (Ye
s/N
o)
1 =
No
capa
city
0 Obso
lete
or n
o sh
ar-
ing a
nd d
issem
ina-
tion
of k
now
ledg
e an
d in
form
atio
n pl
atfo
rm av
aila
ble
0 =
No
- - - -
- - - -
- - - -
2 2 1 1 =
Yes
2 =
Mod
erat
e ca
paci
ty
(50-
75%
)
1 Pl
anni
ng1
Rese
arch
(sta
ff tr
aine
d an
d ca
paci
ty im
prov
ed )
1 1 =
Yes
Loca
l lev
el in
ter-
view
s
Staf
f of D
MH
, M
AF, r
esea
rch
and
tele
com
mun
icat
ion
trai
ned
(10
inst
itu-
tions
tota
l)
Know
ledg
e ex-
chan
ge p
orta
l tha
t su
ppor
ts in
for-
mat
ion
exch
ange
at
bot
h lo
cal a
nd
natio
nal l
evel
s op
erat
iona
l
Clim
ate
advi
sory
lo
cal l
evel
dis
sem
i-na
tion
func
tiona
l
Inst
itutio
ns h
ave
rele
vant
info
rmat
ion
and
know
ledg
e for
lo
cal a
pplic
atio
n,
agric
ultu
re an
d fo
od
secu
rity p
lann
ing
and
prog
ram
min
g
Com
pone
nt 3
: Kno
wle
dge m
anag
emen
t and
diss
emin
atio
n of
info
rmat
ion
and
less
ons l
earn
ed fo
r loc
al ap
plica
tion,
pla
nnin
g, m
onito
ring a
nd ev
alua
tion
28
Expe
cted
Out
com
es/o
utpu
tsIn
dica
tors
Base
line
Annu
al m
ilest
ones
End
proj
ect t
arge
tM
eans
of
verif
icatio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
put 3
.1.1
: Loc
al
appl
icatio
n of
clim
ate
info
rmat
ion
and
loca
tion
spec
ific a
dapt
atio
n st
rate
gies
facil
itate
d th
roug
h Fa
rmer
Fie
ld Sc
hool
s (F
FS) i
n clo
se co
ordi
natio
n w
ith cl
imat
e ada
ptat
ion
in w
etla
nd ar
eas (
CAW
A)
proj
ect a
ctiv
ities
Num
ber o
f FFS
or
gani
zed
and
impl
e-m
ente
d
At lo
cal l
evel
, nu
mbe
r of p
eopl
e th
at h
as in
crea
sed
know
ledg
e of C
C at
lo
cal l
evel
thro
ugh
the p
ilotin
g of i
nfor
-m
atio
nAM
AT In
dica
tor
3.2.
1.1
No.
of i
ndi -
vidu
als t
rain
ed in
ad
apta
tion-
rela
ted
tech
nolo
gies
Num
ber o
f fac
ilita
-to
rs tr
aine
d (g
ende
r di
sagg
rega
ted)
AMAT
Indi
cato
r 2.2
.1.1
No.
of st
aff
trai
ned
on te
chni
cal
adap
tatio
n th
emes
(d
isag
greg
ated
by
gen
der)
[to
be
sum
med
up
with
ou
tcom
es 1
.2 an
d 2.2
]
Num
ber o
f FFS
cli
mat
e for
ecas
t cu
rricu
la av
aila
ble
for u
p-sc
alin
g
Pack
age o
f les
sons
le
arne
d
Outp
ut 2
.1.2
.1:
Syst
ems i
n pl
ace
to
diss
emin
ate
timel
y ri
sk in
form
atio
n
No F
FS in
rela
tion
to cl
imat
e cha
nge
adap
tatio
n on
goin
g, NA
FRI w
orks
with
dy
nam
ic cr
op ca
len-
dars
in 7
villa
ges
Num
ber o
f far
mer
s ad
war
e of c
limat
e ch
ange
adap
tatio
n te
chno
logi
es an
d in
form
atio
n sy
stem
(to
be a
sses
sed
with
CA
WA)
0 0 No F
FS cu
rricu
lum
fo
llow
ing r
egul
arly
th
e ent
ire cr
oppi
ng
seas
on an
d pr
ovid
-in
g clim
ate i
nfor
ma-
tion
avai
labl
e. 1
Save
&
Grow
curr
icula
av
aila
ble f
or ri
ce
0 0
- 0 0 - - - -
6 400
400
20 to
tal
50%
fe
mal
e50
% m
ale
20 1 -
7 480
480
20 to
tal
50%
fe
mal
e50
% m
ale
20 - 1 10
7 400
- 400
- - -
20 F
FS w
ith cl
imat
e co
mpo
nent
impl
e-m
ente
d
1280
1280
40 to
tal
50%
fem
ale
50%
mal
e
40 One F
FS cu
rricu
lum
w
ith cl
imat
e for
e-ca
st in
form
atio
n an
d re
leva
nt ad
apta
tion
prac
tices
dev
elop
ed
and
test
ed
1 Pa
ckag
e
10
FFS f
acili
tatio
n re
-co
rds m
aint
aine
d at
dist
rict l
evel
Trai
ning
reco
rds
Trai
ning
reco
rds
Trai
ning
reco
rds
New
curr
iculu
m
avai
labl
e and
pr
inte
d
Less
ons l
earn
ed
reco
rded
and
diss
emin
ated
FFS
reco
rds
Clos
e col
labo
ra-
tion
with
CAW
A es
tabl
ished
and
part
of t
he co
st o
f im
plem
entin
g FFS
bu
dget
ed in
CAW
A pr
ojec
t
CAW
A co
mpl
etes
vu
lner
abili
ty as
-se
ssm
ent a
nd st
art
its ad
apta
tion
to
clim
ate c
hang
e with
th
e com
mun
ity
Exte
nsio
n fro
m
cent
ral a
nd fr
om
prov
ince
gain
ed
know
ledg
e as a
facil
-ita
tor f
rom
FFS
Prov
incia
l and
co
mm
unity
radi
o st
atio
n ke
ep re
ceiv
e in
form
atio
n fro
m
DMH
and
rele
ase
new
regu
larly
29
Expe
cted
Out
com
es/o
utpu
tsIn
dica
tors
Base
line
Annu
al m
ilest
ones
End
proj
ect t
arge
tM
eans
of
verif
icatio
nAs
sum
ptio
nsYe
ar 1
Year
2Ye
ar 3
Year
4
Out
put 3
.1.2
: Kno
wle
dge
and
info
rmat
ion
shar
ing
wor
ksho
ps co
nduc
ted
and
best
pra
ctice
s, ke
y les
sons
di
ssem
inat
ed vi
a pub
lica-
tions
, pro
ject
web
sites
and
othe
rs to
facil
itate
wid
er
awar
enes
s and
util
izatio
n in
oth
er cl
imat
e sen
sitiv
e se
ctor
s
Num
ber o
f kno
wl-
edge
and
info
rma-
tion-
shar
ing w
ork -
shop
s org
anize
d
Num
ber o
f tra
inin
g m
ater
ials,
pro
d-uc
ts, p
ublic
atio
ns,
guid
elin
es, b
ooks
, ha
ndbo
oks,
flyer
s, w
eb-s
ites,
phon
e ape-
plica
tion,
radi
o, T.
V, aw
aren
ess r
aisin
g ev
ent/
activ
ities
with
co
mm
unity
Som
e on-
goin
g/pa
st
proj
ect a
lread
y cap
-tu
re th
e lin
kage
of
clim
ate i
nfo
serv
ices
and
land
reso
urce
s in
form
atio
n sy
stem
s, bu
t the
re is
no
har-
mon
izatio
n on
the
resu
lts u
p ta
king
to
the p
lann
ing
Ther
e are
lim
ited
prod
ucts
and
pub-
licat
ions
avai
labl
e. Pr
evio
us G
EF p
roje
ct
has p
rodu
ced
trai
n-in
g mat
eria
ls th
at
are a
vaila
ble o
nlin
e
4 -
6 6 trai
ning
an
d ot
her
mat
eria
l-w
ebsit
e
6 5 trai
ning
an
d ot
her
mat
eria
ls,
pub-
lic-a
tions
, m
aps,
app
3 5 trai
ning
an
d ot
her
mat
eria
ls,
publ
i-ca
-tion
s, m
aps,
guid
e-lin
es
At le
ast 1
9 kn
owle
dge
shar
ing w
orks
hops
or-
gani
zed
and
info
rma-
tion
shar
ing m
eetin
gs
cond
ucte
d
At le
ast 1
6 pu
blica
-tio
ns p
rinte
d an
d av
ail-
able
for d
istrib
utio
n
Wor
ksho
p an
d m
eetin
g rep
orts
Map
s, da
taba
ses,
anal
ysis,
trai
ning
m
ater
ials,
pub
lica-
tions
, gui
delin
es,
etc a
vaila
ble a
nd
diss
emin
ated
to al
l re
leva
nt in
stitu
-tio
ns an
d ag
encie
s.
MON
RE/M
AF al
low
s fo
r fre
e exc
hang
e of
data
and
info
r-m
atio
n an
d ha
ve
rele
vant
info
rmat
ion
and
know
ledg
e for
lo
cal a
pplic
atio
n
The p
ublic
atio
n ca
rrie
s rel
evan
t in
form
atio
n to
pro
-m
ote u
p-sc
alin
g and
re
plica
tion
Out
put 3
.1.3
: Pro
ject
M&E
sy
stem
esta
blish
ed to
mon
-ito
r act
iviti
es an
d ou
tput
s sy
stem
atica
lly at
all l
evel
s (n
atio
nal, p
rovi
ncia
l and
loo-
cal)
and
outc
omes
eval
uate
d
M&E
pla
ns es
tab-
lishe
d fo
r on-
goin
g us
e with
in ea
ch
part
ner i
nstit
utio
n (D
ALaM
& D
MH)
Num
ber o
f nat
iona
l, pr
ovin
cial a
nd lo
cal
leve
l mon
itorin
g ca
rrie
d ou
t by P
MU
and
CMUs
Depa
rtm
ents
of
Plan
ning
and
Coop
-er
atio
n, In
spec
tion,
Fi
nanc
e m
onito
rs
MON
RE ac
tiviti
es
-
1 2
2 2
2 2
1 2
At le
ast 6
even
ts
orga
nize
d
At le
ast t
wice
in a
year
m
onito
ring v
isits
or-
gani
zed
and
feed
back
pr
ovid
ed
Wor
ksho
p an
d m
eetin
g rep
orts
Mon
itorin
g re-
port
s
Depa
rtm
ents
of
Plan
ning
and
Coop
-er
atio
n, In
spec
tion,
Fi
nanc
e is a
vaila
ble
to m
onito
r act
iviti
es
usin
g pro
ject
bud
get
30
Funding source
Project symbol
Project Title
Reporting period
Supervision missions/visits carried out during the reporting period
FORMAT FOR PPR APPENDIX 2 »
A.1 Progress and Output
A.2 Progress in reaching target indicators as established in the project Results Framework
B Inputs
C.1 Problems encountered and
risks identified (narrative de-scription)
C.2 Actions taken to address any project shortcomings, problems or risk encountered
C.3 Actions planned to address any project shortcomings, prob-
lems or risk encountered
D. Work plan and expected out-put targets for the next reporting period
E. Reports
F. Attachments
FORMAT FOR PIR APPENDIX 3»1. Basic Project Data
• General Information• Milestone Dates• Funding• Review and evaluation• Rating• Status• Project contacts• Project Summary (as in ProDoc – no more than 1 page)
2. Project objectives
• State the development and global environment objectives of the project
• Please provide a narrative of progress made towards meeting the project objective(s). Describe any significant results at the objective and outcome level attributable to project implementation. Also, please discuss any major challenges to meet the objectives or specific project outcomes (not more than 300 words)
• Please provide a narrative of progress towards the stated GEF Strategic Priorities and Targets. (not more than 200 words)
3. Progress towards achieving project objectives
• Project objective and Outcomes
• Description of indicator • Baseline level Mid-term target
• End-of-project target • Level as of the end of the reporting period
• Progress rating • Global Environment Objective/Development Objective Ratings:
• Rating of Project Progress towards Meeting Objective
• Overall rating of project progress towards meeting project objective(s)
Action plan to address MS, MU, U and HU rating. (To be completed by Lead Technical Unit/Budget Holder)
4. Progress in Generating Project Outputs during Implementation
• Outputs, indicator and targets• Expected completion date • Implementation status as of end of the reporting period (%) • Comments if variance• Describe any problems in delivering outputs • Implementation Progress rating • Implementation Progress Ratings
Overall project implementation progress (To be completed by the GEF Coordination Unit)
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CA1208EN/1/01.19
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