monroe county road commission2019/06/24 · monroe county road commission regular meeting agenda...

MONROE COUNTY ROAD COMMISSION

REGULAR MEETING AGENDA

June 24, 2019 - 5:30 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. OPENING PRAYER

5. APPROVAL OF REGULAR MEETING AGENDA

6. PUBLIC COMMENT

7. CONSENT AGENDA (with immediate effect)

1) Approval of Minutes- May 28, 2019 Regular Meeting Minutes

2) Approval of Journal Entry

No. 416 Payroll Checks #64525-64546 & Advice #26240-26340 $ 325,476.96

No. 417 Vendor Checks #74262-74282 $ 663,025.78

No. 440 Vendor Checks #74283-74348 $ 462,532.48

Void Check #66166 $ 106.79

Void Check #66996 $ 2,464.99

No.452 Payroll Checks #64547-64567 & Advice #26341-26447 $ 299,482.26

Bank Service Charge – May 2019 $ 141.15

No. 459 Vendor Checks #74349 $ 9,662.00

3) Township Contracts

Exeter Township

Exeter Road Carleton West to Oakville Waltz 2” aggregate lift

4) Award the contract for the Lewiston Estates Special Assessment District project to low bidder,

Anderezack-Pitzen Constrution, Inc. in the amount of $1,287,257; and authorize the Managing

Director to sign all documents on behalf of the Board.

5) Award the contract for the Salt Barn Interior Walls project to low bidder, Sole Building

Company, in the amount of $144, 900; and authorize the Managing Director to sign all

documents on behalf of the Board.

6) Approve the Resolution with MDOT for the Beacon Installation along Samaria Road@ Douglas

Road, Samaria Road @ Jackman Road in Bedford Township; and Whiteford Road @ Smith Road

in Whiteford Township, Monroe County, Michigan; and authorize the Chairman and Vice

Chairman to sign the contracts on behalf of the Board.

7) Approve and sign the Agreement for Village Meadows Plat Four, Bedford Township, Monroe

County, Michigan.

8) Approve the agreement with The Mannik & Smith Group, Inc. in the amount of $84,385.00 for

construction engineering, inspection, testing and staking services on the Lewiston Estates

Special Assessment District project in Bedford Township; ad authorize the Managing Director

to sign all documents on behalf of the Board.

9) Approve the Resolution to post gross weight limits on Goutz Road at Otter Creek between

South Otter Creek Road and North Otter Creek Road, LaSalle Township, Monroe County,

Michigan as follows: One Unit Vehicle 30 Tons

Two Unit Vehicle 37 Tons

Three Unit Vehicle 50 Tons

10) Approve the Resolution to post gross weight limits on War Road bridge over Stony Creek

between South Stony Creek Road and North Stony Creek Road, Frenchtown Charter Township,

Monroe County, Michigan as follows: One Unit Vehicle 42 Tons



Monroe County Road Commission

Regular Meeting Agenda

Monday, June 24, 2019 –

11) Approve the Resolution to post gross weight limits on the Darling road culvert at the easterly

crossing of Thayer Drain, west of Wanty Road between Plank Road and Wanty Road, London

Township, Monroe County, Michigan as follows:

One Unit Vehicle 14 Tons



8. UNFINISHED BUSINESS

9. NEW BUSINESS

1. Authorize the Managing Director to sign the Trust Agreement Resolution for the Monroe County

Retiree Health Care Fund for Retirees of Monroe County, the MCRC and Monroe Community

Mental Health on behalf of the Board.

10. REPORT OF OFFICERS

11. PUBLIC COMMENT

12. COMMISSIONER’S COMMENT

13. ADJOURNMENT

MINUTES OF THE BOARD OF COUNTY ROAD COMMISSIONERS

MONROE, MICHIGAN

May 28, 2019

1. At a Regular Meeting of the Board of County Road Commissioners at their offices located at

840 S. Telegraph Road, Monroe, Michigan on Tuesday, May 28, 2019 the meeting was called

to order by Chairman Iacoangeli at 5:35p.m.

2. Roll Call by Deputy Clerk as follows:

PRESENT EXCUSED

Greg W. Stewart Charles A. Londo

Dan Minton

Jack Thayer

Paul Iacoangeli

A quorum being present, the Board proceeded to transact business.

3. Commissioner Iacoangeli led the Pledge of Allegiance.

4. Commissioner Iacoangeli led the Opening Prayer.

5. Commissioner Minton moved, seconded by Commissioner Stewart to approve the May 28,

2019 regular meeting agenda as presented. Vote: Ayes: 4 Nays: 0 Excused: 1 Motion

carried.

6. Public Comment –

Ron Guffey, 10085 Grafton Road, stated he has been dealing with a drainage issue for

several years. He explained the drain that runs in front of his house has a culvert that goes

under the road and then back to the Colburn Drain. Somewhere there is a plugged or

collapsed tile. The Road Commission has tried to jet it twice but it hasn’t helped. The water

comes from both north and south to his property and since the tile isn’t draining they have

standing, stagnant water because it has nowhere to drain. They had to cut three pine trees

because they were leaning into the power lines due to the weak root base. He hasn’t been

able to cut grass due to the water, and his blacktop driveway is heaving. His neighbor at

10099 Grafton is experiencing similar issues and problems with his newer septic system

because of the standing water. He has had to had the septic pumped two or three times.

Water is entering their barns and he is also concerned about losing additional trees. The

water is right at the top of the ditch line. The homeowner at 10080 Grafton is willing to give

the Road Commission the right-of-way to fix the problem but nothing is being done.

Mr. Guffey indicated they were assessed about 5 years ago to have Colburn Drain cleaned

and the water cannot reach the drain. He has called several times and came into the office

this morning and spoke with Michele who is very kind and listens when he calls, and he has

sent pictures. Mr. Guffey added the problem is getting worse and causing damage to their

property as water is backing up in yards and barns.

Terry Wickenheiser, 10055 Grafton Road, stated they came to this meeting because they are

not getting answers, only getting the run around. The Road Commission has been out twice

to jet the tile and it hasn’t worked so why aren’t they trying something new, something

different to fix their problem. Since there is a blockage, why doesn’t the Road Commission

bring out the excavator and dig it up to fix. The neighbor across the street is willing to give

the Road Commission an easement to fix this problem. He wanted something done besides

just talk about the problem. This has been an issue for over two years and the water is

standing in his barn which is more than 300 feet from the road. Chris Stanley was on site

today and they visited the neighbor (Sandy) regarding the permanent easement, but Mr.

Wickenheiser thinks there is already a provision in her deed for a drainage easement so that

should be sufficient. He said instead of going in circles, when is this going to be fixed.


Regular Meeting Minutes

May 28, 2019 – Page 2

Chairman Iacoangeli reminded everyone that this is public comment time, not question and

answer time. He suggested Mr. Guffey and Mr. Wickenheiser talk with the staff after the

meeting.

Mr. Wickenheiser stated nothing is getting done, they only send someone out to talk with

them to calm them down. He stated they have lost numerous trees because of the heavily

saturated ground. This isn’t a pleasant situation lately and he just wants the Road

Commission to fix the problem so he doesn’t lose anymore blue spruce trees.

7. The following items were listed on the Consent Agenda: (with immediate effect)

1) Approval of Minutes- May 13, 2019 Regular Meeting Minutes

2) Approval of Journal Entry

No. 374 Payroll Checks#64504-64524 & Advice #26146-26239 $ 286,169.72

Bank Service Charge – April 2019 $ 90.90

No. 375 Vendor Checks #75204-75261 $ 784,749.76

3) Township Contracts –

Ash Township

Exeter Road Carleton West to Oakville Waltz 2” aggregate lift

4) Approve and sign the Resolution for the MDOT Contract for the Lewis Avenue bicycle

lane installation and improvements, Bedford Township, Monroe County, Michigan; and

authorize the Chairman and Vice Chairman to sign on behalf of the Board.

5) Approve and sign Dedicated Highway & Utility Easement with Bradley T. Greeley, White

Diamond Development, Bedford Township, Monroe County, Michigan.

6) Approve the agreement for construction engineering, testing and staking services for

the Whiteford Center Road project with The Mannik & Smith Group, Inc. in the amount of

$73,352.000, Bedford Township, Monroe County, Michigan; and authorize the Managing


7) Approve 2019 As-Needed Engineering Services Agreements with Mannik & Smith Group,

and authorize the Managing Director to sign the agreements on behalf of the Board.

8) Approve 2019 As-Needed Engineering Services Agreements with Northwest Consultants,

Inc., and authorize the Managing Director to sign the agreements on behalf of the

Board.

9) Approve 2019 As-Needed Engineering Services Agreements with Spicer Group, Inc., and

authorize the Managing Director to sign the agreements on behalf of the Board.

10) Approve 2019 As-Needed Engineering Services Agreements with TTL Associates, Inc.,

and authorize the Managing Director to sign the agreements on behalf of the Board.

11) Approve 2019 As-Needed Engineering Services Agreements with TYME Consulting

Engineers, Inc., and authorize the Managing Director to sign the agreements on behalf

of the Board.

12) Award the contract for the Resurfacing project (MCRC Visitor Parking Lot) to low bidder,

CB Asphalt maintenance, LLC, in the amount of $57,859.19, and authorize the Managing


13) Approve the Resolution to impose a gross weight limit on North County Line Highway

bridge (at South Branch Macon Drain between Libstaff Road and Rankin Road) as follows:

One Unit Vehicle 42 Tons



Commissioner Stewart moved, seconded by Commissioner Thayer to approve the May 28,

2019 Consent Agenda as presented. Vote: Ayes: 4 Nays: 0 Excused: 1 Motion carried.



May 28, 2019 – Page 3

8. Unfinished Business – None.

9. New Business –

Commissioner Iacoangeli moved, seconded by Commissioner Minton to cancel the Monday,

June 10, 2019 regular meeting due to lack of agenda items. Vote: Ayes: 4 Nays: 0

Excused: 1 Motion carried.

10. Report of Officers –

Randy Pierce (Managing Director) – Mr. Pierce indicated there were three potential

bidders that attended the MDOT pre-bid meeting for the Monroe County state

trunkline bid.

Mr. Pierce informed the Board he has been contacted by two of the three potential

bidders asking for the Road Commission’s support for winter maintenance. He also

let the Board know that MDOT will not accept a bid from the MCRC for this work, but

will allow the Road Commission to work for a bidder as a contractor.

Commissioner Thayer indicated he supports the approach that the staff is taking

regarding the MDOT contract. He doesn’t feel the Road Commission should support

and train the company that is awarded the bid. He looked at the one company –

Jorgensen – and they appear to have warm weather contracts in Texas, Florida,

Colorado and Virginia. He again stated the Road Commission doesn’t need to train

our replacement.

Commissioner Stewart attended the last meeting with MDOT where they told us the

Road Commission could bid on that work, and now it has changed. He would like to

see a rough estimate of what the Road Commission would have bid. He believes

some of the elected officials should also see what the work actually costs to perform

this service for MDOT. Commissioner Stewart stated there hasn’t been any good

faith discussions coming from MDOT. Mr. Pierce said he would put that together and

email the estimate to the Board members.

Commissioner Iacoangeli agreed that it would be interesting to see what the Road

Commission should have been receiving for this work all these years.

Mr. Pierce also explained that the cost of the divider wall for the salt barns has been

provided to MDOT and they are not sure they can come up with their share of the

costs, as outlined in their contract.

David M. Leach (Superintendent of Maintenance) – Mr. Leach stated the weather

hasn’t cooperated and crews have been forced to delay work for better weather.

Matthew Snell (County Highway Engineer) – Mr. Snell updated the Board on the 2018

carry over Federal Aid projects. The paving portion of Carleton Rockwood and Lewis

Avenue carry over projects have been completed and Ann Arbor Road should be

finished this week. The microsurface on Summerfield Road has also been completed.

Dori Hawkins-Freelain (Director of Finance) – Ms. Hawkins-Freelain has nothing

additional to report.

Philip Costello (General Counsel) – Mr. Costello has nothing additional to report.



May 28, 2019 – Page 4

Commissioner Minton asked if it was unusual for MDOT not to allow the Road

Commission to bid on the state contract work. Mr. Costello explained MDOT

probably fears it would establish a precedent and all other Road Commissions would

follow the example. The bid document contains 366 pages of regulations on who

can bid, and how to bid the work, and it also states they have the right to reject any

bids. He stated it would not benefit the Road Commission to have the staff spend

time and energy on a document that MDOT would reject.

11. Public Comment

David Hoffman, County Commissioner, stated if Mr. Wickenheiser needs an easement or

private permit, he is willing to help. He felt it should be an easy to locate a huge sink hole

and could be taken care of easily. He added he isn’t looking for work but is willing to help

the man out.

Mr. Hoffman indicated the crews are doing a good job patching, but there are places where

the sides of the road are breaking off, and he thought the crews could mark those areas to

identify the shoulders where the supervisors could cut hole so they can get water off the

road.

Mr. Hoffman also voiced a concern about guardrails on Bigelow, Bunce and others where the

road is being undermined and washing away. He also mentioned Lloyd Road should be

checked, off Oak Street where the guardrail is sagging.

12. Commissioners' Comments -

Commissioner Thayer had nothing additional to report.

Commissioner Stewart had nothing additional to report.

Commissioner Londo was excused.

Commissioner Minton had nothing additional to report.

Commissioner Iacoangeli had nothing additional to report.

Commissioner Iacoangeli called for a five-minute recess at 6:08 p.m. to allow the public to

talk with the staff.

13. Closed Session

Chairman Iacoangeli moved, seconded by Commissioner Minton to enter into closed session

at 6:11 p.m. for the purpose of discussing a confidential communication from Legal Counsel.

Chairman, Paul Iacoangeli YES

Commissioner, Dan Minton YES

Commissioner, Charles Londo EXCUSED

Commissioner, Greg W. Stewart YES

Commissioner, Jack Thayer YES Motion carried.

Reconvene –

The Board of County Road Commissioners reconvened the May 28, 2019 meeting at 6:29

p.m. with the following Commissioners present:



May 28, 2019 – Page 5

Chairman, Paul Iacoangeli YES

Commissioner, Dan Minton YES

Commissioner, Charles Londo EXCUSED

Commissioner, Greg W. Stewart YES

Commissioner, Jack Thayer YES

Commissioner Stewart moved, seconded by Commissioner Thayer to approve the Second

Amendment to the Managing Director Employment Agreement as presented. Vote: Ayes: 4

Nays: 0 Excused: 1 Motion carried.

14. Adjournment -

Chairman Iacoangeli stated if there are no objections, the meeting is adjourned at 6:32 p.m.

_________________________________

Cheryl A. U’Ran, Deputy Clerk

Monroe County Road CommissionBid Comparison

Contract ID: 494-002-199067Description: 2.20 miles of hot mix asphalt crushing, shaping and resurfacing, aggregate base and shoulders, storm sewer, drainage, concrete driveways

and restoration on Mapleway Drive, Oakmont Drive, Birchwood Drive, Ashland Drive, Pine Drive, Fir Drive, Meadowbrook Drive and TennysonDrive

Location:Lewiston Estates Special Assessment District Bedford Township, Monroe County, Michigan

Projects(s):494-002-199067

Rank Bidder Total Bid % Over Low % Over Est.

0 ENGINEER'S ESTIMATE $1,053,202.75 -18.18% 0.00%

1 (08783) Anderzack - Pitzen Construction, Inc. $1,287,257.00 0.00% 22.22%

2 (_00001) E.R. Zeiler Excavating, Inc. $1,294,687.75 0.57% 22.92%

Contract # 494-002-199067 (Lewiston Estates Special Assessment District Bedford Township, MonroeCounty, Michigan)MERL: 2018.11.1 05/17/2019 11:39:59 AM

Page 1 of 5

(0) ENGINEER'S ESTIMATE(1) Anderzack - PitzenConstruction, Inc. (2) E.R. Zeiler Excavating, Inc.Line Pay Item Code Quantity Units

Description Bid Price Total Bid Price Total Bid Price Total0001 1500001 1 LSUM $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00Mobilization, Max $50,000.00

0002 2030001 21 Ea $250.00 $5,250.00 $1,000.00 $21,000.00 $375.00 $7,875.00Culv, Rem, Less than 24 inch

0003 2030011 8 Ea $400.00 $3,200.00 $750.00 $6,000.00 $375.00 $3,000.00Dr Structure, Rem

0004 2030015 752 Ft $12.00 $9,024.00 $35.00 $26,320.00 $14.00 $10,528.00Sewer, Rem, Less than 24 inch

0005 2040050 1,536 Syd $15.00 $23,040.00 $18.00 $27,648.00 $7.00 $10,752.00Pavt, Rem

0006 2040080 50 Ft $50.00 $2,500.00 $54.00 $2,700.00 $25.00 $1,250.00Exploratory Investigation, Vertical

0007 2047051 1 LSUM $10,000.00 $10,000.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00_ Clearing, Special

0008 2050006 36 Sta $500.00 $18,000.00 $750.00 $27,000.00 $675.00 $24,300.00Ditch Cleanout

0009 2050011 30 Cyd $20.00 $600.00 $30.00 $900.00 $50.00 $1,500.00Embankment, LM

0010 2050016 30 Cyd $20.00 $600.00 $30.00 $900.00 $50.00 $1,500.00Excavation, Earth

0011 2050030 8 Sta $200.00 $1,600.00 $1,100.00 $8,800.00 $760.00 $6,080.00Machine Grading

0012 2057021 50 Cyd $60.00 $3,000.00 $30.00 $1,500.00 $50.00 $2,500.00_ Subgrade Undercutting, Modified

0013 2080020 11 Ea $110.00 $1,210.00 $150.00 $1,650.00 $100.00 $1,100.00Erosion Control, Inlet Protection, Fabric Drop

0014 2087001 120 Ft $8.00 $960.00 $16.00 $1,920.00 $8.00 $960.00_ Erosion Control, Straw Wattle

0015 3020001 250 Ton $30.00 $7,500.00 $45.00 $11,250.00 $25.00 $6,250.00Aggregate Base

0016 3020026 114 Syd $25.00 $2,850.00 $10.00 $1,140.00 $30.00 $3,420.00Aggregate Base, 10 inch


Page 2 of 5


Description Bid Price Total Bid Price Total Bid Price Total0017 3020050 3,737 Syd $5.00 $18,685.00 $6.00 $22,422.00 $10.00 $37,370.00Aggregate Base, Conditioning

0018 3050002 25,599 Syd $2.25 $57,597.75 $3.00 $76,797.00 $3.25 $83,196.75HMA Base Crushing and Shaping

0019 3050015 100 Cyd $15.00 $1,500.00 $17.00 $1,700.00 $10.00 $1,000.00Salv Crushed Material, LM

0020 3070021 33 Ton $35.00 $1,155.00 $55.00 $1,815.00 $40.00 $1,320.00Approach, Cl II

0021 3070121 1,246 Ton $30.00 $37,380.00 $32.00 $39,872.00 $30.00 $37,380.00Shoulder, Cl II

0022 4010539 768 Ft $45.00 $34,560.00 $55.00 $42,240.00 $40.00 $30,720.00Culv, Cl E, 12 inch

0023 4010675 74 Ft $55.00 $4,070.00 $55.00 $4,070.00 $40.00 $2,960.00Culv, Cl F, CSP, 12 inch

0024 4020004 607 Ft $50.00 $30,350.00 $55.00 $33,385.00 $45.00 $27,315.00Sewer, Cl A, 12 inch, Tr Det A

0025 4020033 168 Ft $75.00 $12,600.00 $55.00 $9,240.00 $55.00 $9,240.00Sewer, Cl A, 12 inch, Tr Det B

0026 4020600 32 Ft $55.00 $1,760.00 $65.00 $2,080.00 $55.00 $1,760.00Sewer, Cl E, 12 inch, Tr Det B

0027 4020602 39 Ft $75.00 $2,925.00 $70.00 $2,730.00 $65.00 $2,535.00Sewer, Cl E, 18 inch, Tr Det B

0028 4021201 16 Ea $300.00 $4,800.00 $185.00 $2,960.00 $350.00 $5,600.00Sewer Tap, 6 inch

0029 4021202 3 Ea $400.00 $1,200.00 $350.00 $1,050.00 $400.00 $1,200.00Sewer Tap, 8 inch

0030 4021203 4 Ea $450.00 $1,800.00 $350.00 $1,400.00 $450.00 $1,800.00Sewer Tap, 10 inch

0031 4021204 2 Ea $500.00 $1,000.00 $350.00 $700.00 $500.00 $1,000.00Sewer Tap, 12 inch

0032 4027001 300 Ft $25.00 $7,500.00 $35.00 $10,500.00 $30.00 $9,000.00_ Sewer. Schedule 40 PVC, 4 inch to 6 inch


Page 3 of 5


Description Bid Price Total Bid Price Total Bid Price Total0033 4030040 13 Ea $400.00 $5,200.00 $300.00 $3,900.00 $350.00 $4,550.00Dr Structure Cover, Type G

0034 4030200 9 Ea $1,200.00 $10,800.00 $1,200.00 $10,800.00 $1,200.00 $10,800.00Dr Structure, 24 inch dia

0035 4030210 3 Ea $1,800.00 $5,400.00 $1,800.00 $5,400.00 $2,000.00 $6,000.00Dr Structure, 48 inch dia

0036 4030306 15 Ea $350.00 $5,250.00 $90.00 $1,350.00 $350.00 $5,250.00Dr Structure, Tap, 6 inch

0037 4030312 1 Ea $450.00 $450.00 $180.00 $180.00 $500.00 $500.00Dr Structure, Tap, 12 inch

0038 5010005 2,310 Syd $4.00 $9,240.00 $8.00 $18,480.00 $5.00 $11,550.00HMA Surface, Rem

0039 5010008 235 Syd $7.00 $1,645.00 $20.00 $4,700.00 $10.50 $2,467.50Pavt for Butt Joints, Rem

0040 5010009 1,577 Ft $3.00 $4,731.00 $8.00 $12,616.00 $38.00 $59,926.00Edge Trimming

0041 5010056 2,285 Ton $74.00 $169,090.00 $92.00 $210,220.00 $91.00 $207,935.00HMA, 5E1

0042 5010061 566 Ton $150.00 $84,900.00 $152.00 $86,032.00 $175.00 $99,050.00HMA Approach

0043 5010703 3,757 Ton $72.00 $270,504.00 $86.00 $323,102.00 $85.00 $319,345.00HMA, LVSP

0044 8010005 1,385 Syd $40.00 $55,400.00 $75.00 $103,875.00 $60.00 $83,100.00Driveway, Nonreinf Conc, 6 inch

0045 8077050 100 Ea $125.00 $12,500.00 $75.00 $7,500.00 $85.00 $8,500.00_ Post, Mailbox, Relocate

0046 8120022 9 Ea $100.00 $900.00 $70.00 $630.00 $150.00 $1,350.00Barricade, Type III, High Intensity, Lighted, Furn

0047 8120023 9 Ea $5.00 $45.00 $10.00 $90.00 $1.00 $9.00Barricade, Type III, High Intensity, Lighted, Oper

0048 8120030 40 Ea $15.00 $600.00 $50.00 $2,000.00 $25.00 $1,000.00Channelizing Device, 42 inch, Furn


Page 4 of 5


Description Bid Price Total Bid Price Total Bid Price Total0049 8120031 40 Ea $1.00 $40.00 $10.00 $400.00 $1.00 $40.00Channelizing Device, 42 inch, Oper

0050 8120170 1 LSUM $10,000.00 $10,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00Minor Traf Devices

0051 8120250 40 Ea $20.00 $800.00 $20.00 $800.00 $25.00 $1,000.00Plastic Drum, High Intensity, Furn

0052 8120251 40 Ea $1.00 $40.00 $10.00 $400.00 $1.00 $40.00Plastic Drum, High Intensity, Oper

0053 8120350 196 Sft $5.00 $980.00 $4.00 $784.00 $5.00 $980.00Sign, Type B, Temp, Prismatic, Furn

0054 8120351 196 Sft $1.00 $196.00 $4.00 $784.00 $1.00 $196.00Sign, Type B, Temp, Prismatic, Oper

0055 8120370 1 LSUM $15,000.00 $15,000.00 $5,000.00 $5,000.00 $6,500.00 $6,500.00Traf Regulator Control

0056 8160020 950 Lb $2.50 $2,375.00 $2.00 $1,900.00 $0.75 $712.50Fertilizer, Chemical Nutrient, Cl A

0057 8160025 16,000 Syd $0.50 $8,000.00 $0.45 $7,200.00 $1.00 $16,000.00Mulch

0058 8160026 16,000 Syd $0.25 $4,000.00 $0.15 $2,400.00 $0.25 $4,000.00Mulch Anchoring

0059 8160037 850 Lb $4.00 $3,400.00 $4.50 $3,825.00 $1.50 $1,275.00Seeding, Mixture TDS

0060 8160071 900 Cyd $15.00 $13,500.00 $18.00 $16,200.00 $48.00 $43,200.00Topsoil Surface, Furn, LM

Bid Totals: $1,053,202.75 $1,287,257.00 $1,294,687.75


Page 5 of 5

MONROE COUNTY

ROAD COMMISSION

June 19, 2019

Michael Smith

8100 Jackman Road Temperance, Michigan 48182

(734) 847-6791 FAX: (734) 847-7809

Momoe County Road Commission 840 South Telegraph Rd. Monroe, MI 48161

Re: Lewiston Estates Subdivision Paving S.A.D. Construction Engineering and Inspection Services

Michael:

Paul Pirrone Supervisor

Trudy L. Hershberger Clerk

Paul R. Francis Trensurer

TC Clements Craig Montri Rick Steiner

Nancy Tienvieri Trnstees

Bedford Township is requesting that our Township Engineer, The Mannik & Smith Group, Inc., perfmm the construction engineering and inspection work for the above referenced project.

Our Township Engineers have the knowledge with respect to the construction and design of this project and will represent both the Township and Road Commission in all aspects of this road paving district.

If you have any questions regarding this issue, please contact me at (734) 224-7328.

Barry A. Buschmann 28746

IN WITNESS WHEREOF the Parties hereto have set their hands this day and year first abovementioned:

By: rry A. Buschmann, PE

rincipal, Vice President


By: Randy D. Pierce * Managing Director

Date: (,-/'l·l 'I I

Date: -----------

* On behalf of the BOARD as authorized at the BOARD meeting of June 24, 2019.

Page 6 of6

G:\engineering\PROJECTS\SAD\Lewiston Estates_ 494-002-199067\CONTRACTS\Conslt\Constr\AGREEMENT Lewiston Estates CE.docx

April 25, 2019

Mr. Michael Smith, PE Monroe County Road Commission 840 S. Telegraph Road Monroe, MI 48161 Re: Full Construction Engineering & Inspection Services for Lewiston Estates SAD, Bedford Township (494-002-

199067) Dear Mr. Smith: The Mannik & Smith Group, Inc. (MSG) is pleased to present the Monroe County Road Commission (MCRC) with a proposal to perform full construction engineering services for the Lewiston Estates SAD in Bedford Township. Our proposal is based upon your request and our previous experience with this type of project. Based on the proposed work on this project, we feel that this proposal demonstrates our desire to perform this project in an efficient, timely and cost-effective manner that both Bedford Township and the MCRC expect and deserve. MSG will provide the construction engineering services as outlined in our fee proposal. This will result in MSG only invoicing for the actual hours spent on the project. We look forward to your review of our qualifications and look forward to another successful project with the Monroe County Road Commission. If you have any questions, please feel free to contact us at (734) 289-2200. Sincerely,

Brad Bice Barry Buschmann, PE Construction Services Group Manager Principal, Vice President

BEDT0087 - Cover Letter.4.24.2019.BDB.Docx

1771 N. Dixie Highway, Monroe, Michigan 48162 Tel: 734.289.2200 Fax: 734.289.2345 www.MannikSmithGroup.com

£,Mannik Smith

GROUP

TECHNICAL SKILL. CREATIVE SPIRIT,

TWP 2008

Bedford Township Fee Schedule

Effective January 1, 2008

EMPLOYEE CLASSIFICATION BILLABLE RATE ($ PER HOUR) Administrative Assistant II 47.50 Engineer I 72.00 Engineer II 80.00 Engineer III 90.00 Engineer IV 99.00 Engineer V 110.00 Engineer VI 119.00 Principal 119.00 Surveyor I 81.00 Surveyor II 92.00 Surveyor III 106.50 Technician I 39.00 Technician II 46.50 Technician III 56.00 Technician IV 64.50 Technician V 81.00 Technician VI 81.00 Survey Crew (1 man w/GPS or Robotic) 126.00 Survey Crew (2 man) 126.00 Survey Crew (2 man w/GPS or Robotic) 147.00

The above rates represent all of The Mannik & Smith Group, Inc. direct salary costs; overhead and profit. These rates are subject to periodic adjustment for merit and cost of living increases after one year from the date of the original contract signature. The time charged for services performed will be according to the actual number of hours worked. Travel time shall be considered as work time. Travel and subsistence expenses, long distance telephone calls, materials and supplies, other direct costs, and out-of-pocket expenses will be charged at cost. For use of automobiles, the existing approved IRS mileage rate will be charged.

Lewsiston Estates SADConsultant Name: The Mannik & Smith Group, Inc.Project Number: BEDT0087

MCRC Project No: 494-002-199067Control Section: N/AJob Number: N/AMCRC Project Manager: Michael Smith, PE

Phase FeePercent of Estimated

Construction Cost

Phase 60 - Construction Engineering, Inspection and Administration $80,912.50 7.461%

Total Direct Expenses $3,472.00 0.320%

Subtotal $84,384.50 7.781%

TOTAL $84,385.00

Estimated Construction Cost $1,084,494.00

Assumptions:16 weeks of constructionStandard MCRC Administration

Full Construction Engineering Services

CONSULTANT'S FEE PROPOSAL ESTIMATE SHEETBedford Township

Lewiston Estates SADConstruction Engineering & Inspection

MSG Proposal Number: BEDT0087MCRC Project Number: 494-002-199067Control Section: N/AJob Number: N/AMCRC Project Manager: Michael Smith, PE

Direct Labor:Person Hourly Labor

Classification Hours x Rate = Costs

ENGINEER IV 120 $99.00 $11,880.00ENGINEER V 16 $110.00 $1,760.00TECHNICIAN IV (OFFICE TECH)) 160 $64.50 $10,320.00TECHNICIAN IV (INSPECTOR) 720 $64.50 $46,440.00SURVEYOR I 15 $106.50 $1,597.50SURVEY CREW (2-MAN) 60 $147.00 $8,820.00ADMIN II 2 $47.50 $95.00

Total Hours = 1,093 Total Labor $80,912.50

OVERHEAD:

Total Labor (From above): $80,912.50 x 0.00 % = Total Overhead $0.00

DIRECT EXPENSES:Density Gauge 20 @ $30.00 = $600.00Density Kit 20 @ $30.00 = $600.00Mileage (40 miles / day) 3200 @ $0.520 = $1,664.00Concrete Cylinders 32 @ $19.00 = $608.00

Total Direct Expenses $3,472.00

FIXED FEE:

(Total Labor +Total Overhead) $80,912.50 x 0 % = Total Fixed Fee $0.00

Subtotal Labor + Overhead + Direct Expenses + Fixed Fee $84,384.50 (MSG)

TOTAL COSTS $84,385

ASSUMPTIONS:16 weeks of construction Standard MCRC Administration

DERIVATION OF COST PROPOSAL


RESOLUTION WHEREAS, Goutz Road in LaSalle Township is under the jurisdiction of the Board of County Road Commissioners of Monroe County, Michigan; and WHEREAS, the existing Goutz Road bridge at Otter Creek between South Otter Creek Road and North Otter Creek Road is not currently posted as to load limitations; and WHEREAS, the bridge carrying Goutz Road over Otter Creek has been inspected by Jonathan Drummond, Professional Engineer, Registration No. 50042 and analyzed by Brett Merillat, Registration No. 67226 and reviewed by Frank Westenkirchner, Registration No. 35292; and WHEREAS, as a result of said inspection, and analysis, it is recommended that a weight limit be posted on the above structure to protect the safety and welfare of the traveling public; and NOW THEREFORE, BE IT RESOLVED that in accordance with the provisions of Public Act 300 of 1949 Section 257.631, as amended, that a load limit be imposed on the Goutz Road bridge over Otter Creek and that suitable signs stating the maximum load limitation be erected and maintained not more than 50 feet from each end of the structure, and also a suitable distance from each end of the bridge to enable vehicles to take a different route.

GROSS WEIGHT LIMIT One Unit Vehicle 30 TONS Two Unit Vehicle 37 TONS Three Unit Vehicle 50 TONS

Moved by Commissioner _________________________________ and supported by Commissioner _________________________________ the adoption of the above Resolution. Vote: Yes _______ BOARD OF COUNTY ROAD COMMISSIONERS MONROE COUNTY, MICHIGAN

No _______ Paul Iacoangeli, Chairman

Excused ____ Dan Minton, Vice Chairman Charles Londo, Member Greg W. Stewart, Member Jack Thayer, P.E., Member

I hereby certify this to be a true copy of Board action Dated ______________, 2019. At Monroe County, Michigan ___________________________ Cheryl A. U’Ran Deputy Clerk


RESOLUTION WHEREAS, War Road in Frenchtown Township is under the jurisdiction of the Board of County Road Commissioners of Monroe County, Michigan; and WHEREAS, the existing War Road bridge at Stony Creek between South Stony Creek Road and North Stony Creek Road is not currently posted as to load limitations; and WHEREAS, the bridge carrying War Road over Stony Creek has been inspected and analyzed by Brett Merillat, Professional Engineer, Registration No. 67226 and reviewed by Frank Westenkirchner, Registration No. 35292; and WHEREAS, as a result of said inspection, and analysis, it is recommended that a weight limit be posted on the above structure to protect the safety and welfare of the traveling public; and NOW THEREFORE, BE IT RESOLVED that in accordance with the provisions of Public Act 300 of 1949 Section 257.631, as amended, that a load limit be imposed on the War Road bridge over Stony Creek and that suitable signs stating the maximum load limitation be erected and maintained not more than 50 feet from each end of the structure, and also a suitable distance from each end of the bridge to enable vehicles to take a different route.







RESOLUTION WHEREAS, Darling Road in London Township is under the jurisdiction of the Board of County Road Commissioners of Monroe County, Michigan; and WHEREAS, the existing Darling Road culvert at the easterly crossing of Thayer Drain, 0.45 miles west of Wanty Road, between Plank Road and Wanty Road is not currently posted as to load limitations; and WHEREAS, the culvert carrying Darling Road over the easterly crossing of Thayer Drain, 0.45 miles west of Wanty Road, has been inspected and analyzed by Frank Westenkirchner, Professional Engineer, Registration No. 35292; and WHEREAS, as a result of said inspection, and analysis, it is recommended that a weight limit be posted on the above culvert to protect the safety and welfare of the traveling public; and NOW THEREFORE, BE IT RESOLVED that in accordance with the provisions of Public Act 300 of 1949 Section 257.631, as amended, that a load limit be imposed on the Darling Road culvert at the easterly crossing of Thayer Drain, 0.45 miles west of Wanty Road, and that suitable signs stating the maximum load limitation be erected and maintained not more than 50 feet from each end of the crossing, and also a suitable distance from each end of the culvert to enable vehicles to take a different route.






monroe county road commission2019/06/24 · monroe county road commission regular meeting agenda...

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