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When choosing a telephone system for your business

Choosing the right phone system is essential for all businesses. After all, it is how we communicate with partners, affiliates and customers. The process of

choosing a phone system can be complicated and frustrating, but it doesn’t have to be.

You just have to be able to pick the right vendor and dealer for your needs. This guide will walk you through the basics of making an informed decision when

discussing potential phone system vendors. We’ll discuss small office phone systems and systems used by larger corporations, average prices, advantages

and disadvantages between the various systems and phone system terminology so you can setup your business communication lines with confidence.

The importance of choosing the right telephone system

Whether you operate a small business or large corporation, your business telephone system holds a great deal of power in how you are perceived by your

customers. If your customers cannot understand you, you will not be able to sell your products leading to decreased productivity. On the other hand, the right

telephone system can enhance the perceived value of your business in the eyes of your customers and lead to increased productivity by your employees.

When choosing the right business phone system, remember that it is not only about the actually cost, but how your company is perceived which will result in a

greater long-term value for your company. Telephone systems are not cheap - this is a given. However, when you consider the bigger picture – the true values

of an office phone system begin to reveal themselves when you consider how the phone system will affect, positively or otherwise, your business.

Think not only about what features you need in a phone answering system today, but what you will need in the future to save costs in the long-run. Click on this

hyper link for more information on how to choose a phone system

How To Reduce Cat 3, Cat5, Cat 5e, Cat 5E, Cat 6, Cat 7 Copper Cable Infrastructure Installation Costs -

A) How to Reduce Cat 3, Cat5, Cat 5e, Cat 5E, Cat 6, Cat 7 Copper Cable Infrastructure Installation Costs?

Data/voice copper cable installation cost (TM&E) may varies from $65.00 to $340.00 per drop (CapEx). The overall cost depends on the life cycle of the

cable and its ability to deliver high bandwidth from 100 Mbps to 1Gbps to the desk top device (OpEx).

The Price You Pay Depends on Many Factors Such As:

1. Installer Experience on how to pull the least amount of cable and (shortest run)

2. Installer adhering to national and local code (i.e. suspension at a maximum of five (5) foot intervals)

3. Cable Category (Cat 3 , Cat5, Cat 5e, Cat 5E, Cat6, Cat7)



4. Cable Type (Plenum or non-plenum)

5. Cable Length (Office Vs. warehouse)

6. Manufacture of Cable, jacks and patch panel

7. Quality and grade of material used

8. Number of the drops

9. Number of cables in a drop

10. Location of the drop

Wall - low cost

Furniture

Floor - highest cost

Exterior walls

11. Life cycle of the cable (i.e Copper 3-5 years, Fiber 25 years)

12. Site location (Metropolitan Vs. Suburb, Office building Vs. Residential)

13. Municipality (Permit requirement, local and national labor and material taxes)

14. Ordinance and National codes (Conduit requirement, Plenum or non- plenum cables, fire stopping...etc)

15. State and Project Requirement Labor Rate (i.e. regulate Vs. prevailing wage)

16. Installer familiarity and experience with client environmental (Hospital, warehouse, executive office)

17. Installer familiarity and experience with office technology (Router, switch, AP,WIFI, PA, AP, monitoring camera and systems...etc)

B) How to reduce the cost

Price you pay for a drop copper infrastructure cable depends on the knowledge and experience of project owner / manager and how much useful information

is provided to local cable installer. This is what we recommend.

1. Call your local city building inspector office and ask what type of data cable cable ( Plenum or non- plenum ) they recommend that would pass the

inspection. Non- plenum is less expensive. Passing inspection means you can pull occupancy permit which helps your insurance and your city

business license )

2. Determine where will be your IDF or MDF. This means location of end of your cable runs . You need to mark your floor plan ( Furniture and

equipment drawing ) with location where you will be placing your server and switches . This will determine where cable puller will terminate one

end of the cables on patch panels.

3. Determine the cable, patch panel, jacks manufacturers (i.e. Panduit , leviton , General cable). Try to stay out of no brand offshore material with UL

tag and standard. We recommend Panduit and Panduit certified cables due to its look, quality and durability.

4. From location ( IDF ) measure the longest and shortest runs. This is done by simply walking and measuring the distance between IDF and closest

office or cubical and farthest one. Typically, this is about 150 feet ( EIA TIA standard is not to exceed 300 feet per run )

5. Determine the number of cable in each drop ( 1 cable per drop or 2 cables per drop ). If you have a full Voice over IP ( VOIP ) office technology

you may need only one cable per station and for redundancy you may offer a WIFI access. Expert local cabler and standard recommend two (2 )

cables per drop

6. Contact a local installation expert and provide him with

A marked floor plan ( your cable locations for PC, phone, fax , printers, AP unites , surveillance camera ….etc. )

Your information gathered from item B1,2,3,4 contact a local installation expert . The local expert can save you

7. If you have a furniture team installing your office furniture , make sure you obtain a copy of furniture installation project plan and furniture installation

project manager name and cell number and make it available to your local cable installation project manager. They should contact each other so

that you can get the best reception when setting up your network cabling, infrastructure cabling plan.

8. Draft a short project plan with start date and end date . Start date is the day you want the cable to start pulling cables which is well before ceiling

closer date ( inspection ) , cable lasing date which start after furniture farm installation date and finally end date which is the day you wand marked

floor plan and test results .

9. Ask your local cable installation project manager for a written quote that covers:

Project total pricing that contains Jack ( Rj45 ) , Cable and patch panel

Unit cable pricing ( if you add a drop or subtract a cable during project install +/ - ) . this will help you with change control. Unit pricing for one

( 1 ) cable per drop and two ( 2 ) cables per drop

Bear in mind two cables per drop should be less expensive than multiplying one ( 1 ) cable per drop by two (2 ), since two cables per drop

require 2 times more cable but one pull ( labor to pull )

Unit labor rate ( tech per hour )

Conduit and sleeves unit installation rate . A four (4) inch conduit is usually required to transition the cable from the ceiling to the IDF room



Pricing for a 7’X19” rack and its associated ladder rack or just simply a wall mounted patch panel .

Warranty and 1st day of operation support

Post installation documents ( marked floor plan and test results )

Copy of liability insurance with Additional insured

10. If number of cables is above 100 drops per floor and more than a total of 300 per building , then seriously consider passive optical LAN

technology . This will drop the cost by at least 45% in capital Expense( CapEx ) and 60 % more in operating expense OpEx )

11. If number of drops is more than 500, please contact us to get a copy of a installation contract since you should not sign local installer contract, they

should sign yours .

C) Why to use local installation expert to reduce the cost ?

These are the advantages of local installation experts:

1. 1. Access to local expert installers and their loaded truck 24x7 without manage service contract or minimum hourly rate.

2. Centralized single-tier process structure

3. Bypassing project brokers, resellers, outsourcing companies and going to the expert installers directly. Access collective knowledge and service

through AS ONE FORCE business, social media engine or community manager.

4. 4. Access to As-One-Force engineers, RCDD and thought leaders to make the best decision or come up with best design and approach. Power

of collective intelligence.

5. Reduce the chance of losing control of the outsourced process.

6. Reduce costs of transitioning to a new vendor.

7. Reduce legal and contractual costs.

8. Reduce chance losing control of the outsourced process.

9. Reduce cost of vendor training.

10. Reduce costs of monitoring vendors.

11. WEB 2.0 knowledge base and real time project documentation system & 24 X7 access.

12. Live and real-time project control , management and execution.

13. Access to project fixed pricing, project unit pricing or Structured Pricing Menu .

14. Reduce R/D, deployment and installation cost.

15. Easy to contact us

D) Customer's organization benefits

1. Reducing Cost, Increasing Quality, Accelerating Deployment and Greener installation

2. Power of collective action:As One Force has over 6000+ local expert, technology installers to deploy technology nationally and globally. Strength

in numbers gets the work done!

3. Power Wisdom of the expert crowd: Collective knowledge, wisdom and experience from over 6000 local expert, technology installers,solution

providers and though leaders .

4. Power of cloud computing: More computing and web 2.0 power that Fortune 500 companies. Full disaster recovery and Integrated deployment

technology that insures efficiency and cost effectiveness.

5. Power of being local and geographic presence: 24X7 X365 availability, with more reliability, accountability & knowledge of the terrain and without

any cost.Be there when you need it

6. Local Support: 6000+ Qualified, Local expert, IT installers and solution providers are in your area to work for your organization directly. Virtually no

up-front investments are required.

7. Go Green and win : With over 6000 local installers ready to work. You can become more “green”, less trip charges , less expense , less time

spent on the road translates to less energy consumption .

8. Leveraging power of mobile phones: Our network of over 2000 local expert installer mobile numbers allows companies to receive rapid support

when any questions or emergencies arise.

9. Leveraging power of mobile phones: Our network of over 2000 local expert installer mobile numbers allows companies to receive rapid support

when any questions or emergencies arise.

10. Project bulletin broad : Post your RFP and receive quotes from AS ONE FORCE quickly. The bulletin board allows for rapid deployment of

services and cost efficiency.

11. Power of Expert sourcing: Bypass outsourcing, sub-contracting and service resellers to save time, money and increase project speed.

12. Single point of contact : Centralized single-tier Process structure. As-One-Force serving as the coordinator or focal point of information

concerning all project activities.



13. Access to fixed cost pricing, project unit pricing or Structured Pricing Menu. Reducing project management and accounting work load. Highest

Quality with the Lowest Cost, delivers the Highest Value.

14. Project quality assurance: Web 2.0 Reputation and quality assurance Engine plus access to live and real-time project collaboration, management

and execution system.

If the goal is to a have low cost , high quality professional installation with the 5 year warranty. then call us Now !

Wireless networks security guide to protect your wifi connection

It is easy to get alarmed and shocked if people with guns barge into your business or home and cart off your jewelry, cash, and other valuable possessions.

It's also easy to be concerned when armed thugs accost you on the street and force you to empty your pockets or forcibly direct you to an ATM to withdraw all

your money. Yet, more and more thefts are happening over wireless signals and there's hardly as much alarm as over physical threats. As more and more

people access the Internet through wireless networks, the number of people exposed to wifi-based hacking, phishing, and other security threats is also

exploding.

Protect yourself from wifi-based security threats

We've prepared the following resource page to help you protect yourself from common wifi-based phishing, hacking, and “data sniffing” attacks. As the

saying goes, an ounce of prevention is worth a pound of cure. Using these simple, commonsense, and practical tips will let you avoid the headache of having

to get your credit cards reissued, your accounts closed and new ones opened, dealing with your insurance company, and other time consuming hassles.

Reasons to encrypt and password protect your wireless network

Many routers are shipped with default settings that have no passwords set. Here are just the most common reasons why it's a bad idea to keep your router at

it default settings.

1. Prevent freeloading. Your neightbor might be downloading huge files which, depending on your ISP broadband plan, might leave a dent in your

pocketbook if he exceeds usage limits.

2. Prevent illegal use. Spammers might use your unsecured wireless connection to send spam or illegal files. All with your IP address on it. Viruses

can also spread through unprotected wireless networks.

3. Prevent your data from capture. Hackers run many eavesdropping programs that intercept wi-fi information over the airwaves. Using a password

and tough encryption protocol make their jobs much harder.

How to Pick the Right Wi-Fi Security Setting

There are several wireless encryption protocols available. They are not all alike. Each have differing security vulnerabilities. Depending on your hardware,

select the most secure setting available. If your hardware's security setting is limited, you should seriously look into upgrading your equipment.

WEP – Wired Equivalency Privacy – This is an old encryption standard used by your wireless adapter when sending information to a router and used by the

router to receive information. This is a relatively old standard and is easily cracked by wireless hacking tools. Don't select this option as your wireless

encyrption standard. If your notebook router's wireless settings is restricted only to WEP, look into upgrading your hardware. Better to shell out a few bucks

more than lose a lot of money and time in addition to peace of mind if your sensitive information is stolen or intercepted.

WPA – Wi-Fi Protected Access - While more secure than WEP because of required encryption, the WPA protocol was originally meant as an intermediate

protocol for wireless equipment manufacturers to adopt while they waited for the full specifications of the WPA 2 protocol. While a step up from WEP, avoid

this choice if you can.

WPA2 - Wi-Fi Protected Access 2 - This is the latest and most secure wireless protocol. Always choose this setting. However, depending on how your

wireless driver and adapter are set up, just because you are using the WPA2 setting, you may still be vulnerable.

PSK WPA mode – Pre-shared Key - The PSK mode is often selected for small offices or home wireless networks to easily allow differing devices to share

wireless access. It is very vulnerable to password brute force or guessing attacks if the password used is very short. To fix this problem, use longer

passwords.

WPA TKIP – Temporal Key Integrity Protocol – TKIP is an added security layer added for the WPA protocol. However, it can be compromised if your

wireless driver is configured to have other wireless features like Quality of Service (QOS) turned on. To avoid this problem, don't use TKIP (use AES instead)



wireless driver is configured to have other wireless features like Quality of Service (QOS) turned on. To avoid this problem, don't use TKIP (use AES instead)

or use TKIP but turn off the QOS feature.

Make sure your Operating System supports WPA 2

Make sure your OS is up to date so it can support WPA 2. If your OS requires patching or updating to provide WPA 2 protection AND there's a newer version

of your OS (For example: You are running windows XP and Windows 7 is available), look into upgrading your OS to the latest family in your

operating software's family. Of course, do this if your system's hardware can accommodate the OS upgrade. If not, you may also look into a hardware

upgrade.

Best Practices for Wireless Settings on your Computer

1. Change your wireless access passwords periodically. Set up a schedule for swapping passwords.

2. Always use the longest allowed password.

3. Use random combinations for your password

4. Set your laptop to use wireless only when it is not plugged directly into your home/office LAN

5. Restrict network access to your files and folders

6. Always use Firewall software to protect your computer from network attacks

Be careful of public networks

1. Avoid “listening outposts” used by hackers to trick you into giving up your sensitive login/password information. Check the connection types

available. Beware of networks labeled “Free Wi-Fi network” or other similar “free” networked names. These wireless connections harvest your

information once you log on to it and access sites. The have no encryption and no passwords are required.

2. Avoid misleading network Ids. Some hackers use network ID names that are deceptively similar to the real free wireless network available in the

hotspot you're in. To make sure you're using the right (and safe) network, ask an employee of the establishment you're in for the proper network

ID.

3. Avoid Peer to Peer networks. Some hackers use peer to peer networks with enticing names like Free Wireless or Public Wi-Fi Channel or other

similar names. These are easy to spot because the icon for these channels differ from the regular wireless icon. Many of these don't connect you

to the Net. They are aimed at finding vulnerabilities with your network sharing settings. If your laptop is improperly setup, these hackers can

access your files. When the peer to peer network does connect you to the Net, whatever data you send or receive is vulnerable to capture or

decoding. It is better to avoid Peer to Peer networks once and for all and use standard access points.

4. Avoid using Open public networks. While most access points now have encryption, there may still open hot spots that use really old wireless

equipment that don't have encryption. Hackers merely need to eavesdrop and harvest your data.

5. Avoid visiting sensitive sites or downloading sensitive information when using public networks.

Avoid insecure wireless devices

Avoid wireless keyboards and other data input devices with very low encryption. These send data directly to your computer and don't pass through the

wireless router's secure encryption protocols. Wireless keyboards are very easy to hack into. The only drawback is that the broadcast range can be quite

limited. It's better not to take any unreasonable risks though since if a determined hacker wants to steal your keyboard data, that hacker will find a way. Don't

give him that chance. Switch to regular keyboards.

Your network security is ultimately in your hands

Just because a threat is invisible doesn't make that threat any less harmful. Don't rely on your network equipment's factory settings to protect you. Invest a little

time reading the manual for your router to protect your computers data. A little time spent researching network security pays off when you calculate the amount

of money and time lost due to unsecured network settings and risky wireless browsing practices.

Corporate office move and IT relocation

Innova Global offers secure and confidential office IT relocation services and can manage all information technology aspects of the Office technology

move. Innova Technology helps clients address very specific technology relocation issues or execute the entire physical move of the office IT and back-office

IT operations. We work with all major commercial moving companies to ensure seamless integration of the moving process. Innova Technology’s office IT



IT operations. We work with all major commercial moving companies to ensure seamless integration of the moving process. Innova Technology’s office IT

relocation practice ensures that clients experience minimum business impact during the move and works diligently to minimize the risk of what could be a

very stressful and disruptive procedure.

Controlled, Graceful System Shutdown:

Covers entire IT infrastructure, including servers, storage, UPS, backup libraries, switches, routers, firewalls, and workstations.

Disconnect and Reconnect Services:

Work is performed on-site at both locations.

Scheduling accommodates evening and weekend hours to keep customers operating without interruption during the business week. national

technology rollout

Data Reliability and Continuity of Operations:

Operations uptime plan to ensure minimum business impact on the client and its customers.

Complete data backup and validation using client-provided backup systems.

Assurance of application integrity.

Network refresh service.

Specialized relocation security audit.

Vendor Management:

Letter of Agency, including vendor evaluation.

Coordination with moving company.

Management of power upgrades.

Selection of new Internet Service Provider (ISP).

Cabling for data/voice.

Copier services.

Coordination with office furniture vendor.

Relocation Consulting Services:

Relocation planning and timing strategies.

Facilities planning: line drops; server room configuration and arrangement; power considerations; HVAC requirements; infrastructure hosting and

testing.

Business operational considerations: changes in worker access, including temporary or new permanent telecommuting; relocation policies; new

operating policies; security impact assessment and planning; voice over IP (VOIP) planning; unified messaging integration.

Additional Business Consultation:

Long-term business strategy planning.

Workflow and business process adjustment.

New location network baseline blueprint.

Existing and target system inventory and IT footprint reduction strategy.



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