ms principal packet - wvssac · _____golf, cross country, cheer, track, tennis (optional) ......
TRANSCRIPT
wvssacMiddle School
Principal’sPacket
2014-15
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E-MAIL: [email protected]. WEB SITE: www.wvssac.org
TELEPHONE: 304-485-5494FAX NUMBER: 304-428-5431
TO: Member Middle School PrincipalsFROM: Gary Ray, Executive DirectorDATE: August, 2014SUBJECT: Sport Information
Please find online the following items under the heading of Administrator:
• Internet Submission Checklist• WVSSAC Required Forms / Checklist• Ticket Order Forms
• Girls’ State Basketball Tournament (Form 1)• Boys’ State Basketball Tournament (Form 2)• State Wrestling Tournament (Form 3)
• Athletic Director Check List• NFHS “Lightning Safety”• Concussions• Return to Play Protocol / Appropriate Health Care Professional• Concussion in Sports - What You Need to Know• Concussion Report Form• Physical Exam Form / A Fact Sheet For Parents - Concussions (New 2013-14)• Heat Acclimatization and Heat Illness Prevention Position Statement• Sudden Cardiac Arrest Awareness• Emergency Action Plan• Sportsmanship / Tobacco Announcements• WVSSAC Rules• Eligibility Certificate Deadlines• Application for Cooperative Sponsorship• Academic Achievement Award• Rules & Regulations Handbook• Eligibility Certificate• Standardized Calendar (Online and in R & R Handbook)• Sanction Forms• WVSSAC Ticket Prices (Form 6)
Ticket forms for both Boys’ and Girls’ Basketball Tournaments can be found in the August edition of TheInterscholastic. The order form for the State Wrestling tournament tickets will be in the November editionof The Interscholastic.DO NOT pay your annual dues for the 2014-2015 school year. The Board of Directors voted to grant awaiver to member schools for this year only.If there are any questions, please do not hesitate to contact our office.Best wishes for a successful school term.
WWWWWest Vest Vest Vest Vest Virginia Secondary Schoolirginia Secondary Schoolirginia Secondary Schoolirginia Secondary Schoolirginia Secondary SchoolActivities CommissionActivities CommissionActivities CommissionActivities CommissionActivities Commission2875 Staunton Turnpike, Parkersburg, WV 26104-7219
GARY W. RAY, EXECUTIVE DIRECTOR
C. W. POWELL, ASSISTANT EXECUTIVE DIRECTOR
KELLY GEDDIS, ASSISTANT EXECUTIVE DIRECTOR
H. RAY LONDEREE, ASSISTANT EXECUTIVE DIRECTOR
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WVSSACONLINEONLINEONLINEONLINEONLINE
The WV Secondary SchoolActivities Commission
INTERNET SUBMISSION CHECKLISTINTERNET SUBMISSION CHECKLISTINTERNET SUBMISSION CHECKLISTINTERNET SUBMISSION CHECKLISTINTERNET SUBMISSION CHECKLIST
______Eligibility Forms (Prior to 1st scheduled contest in all sports)$25.00 Fine and Forfeit of Contests
_____Submit Activities Sponsored - Edit School Information (August 28, 2014)
_____School Directory – Edit School Information (August 22, 2014)
_____Team Rosters
_____Fall Sports (August 26, 2014)
_____Winter Sports (December 15, 2014)
_____Spring Sports (March 30, 2014)
_____Scores (Weekly) - HIGH SCHOOL ONLY$50.00 Fine weekly for failing to submit football scores by Monday noon following game night.$50.00 Fine failing to submit basketball scores on weekly basis.
_____Weight Management Assessment (December 23, 2014)
_____Schedules
_____Swim (October 17, 2014)
_____Wrestling (November 26, 2014)
_____Baseball (March 11, 2015)
_____Softball (March 11, 2015)
_____Football (March 25, 2015)
_____Basketball (May 18, 2015)
_____Soccer (May 18, 2015)
_____Volleyball (May 18, 2015)
_____Golf, Cross Country, Cheer, Track, Tennis (Optional)
_____Participation Survey – Band only (May 6, 2015)
_____Cross Country Entry Form([email protected] to get User Name and Password)
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WVSSAC Required Forms / ChecklistMiddle Schools
School Principal or Athletic Administrator:
Please record the due dates on your calendar and establish a procedure to expedite these formsthroughout the school term. Failure to meet the postmark deadlines listed may result in your schoolbeing penalized in the manner specified by the Board of Directors.
Important Due Dates
Completed Due Date Form No. Form Title
TICKET ORDER FORM
____________ Wed. Week 30 1 Ticket Order Form – Girls Basketball____________ Wed. Week 30 2 Ticket Order Form – Boys Basketball____________ Wed. Week 32 3 Ticket Order Form – Wrestling
MISCELLANEOUS
____________ Sat. Week 17 4 Request Form to Host a Tournament____________ None On Line Ticket Prices
DECEMBER
____________ December 23 - Wrestling Weight Permit Form
JANUARY
____________ January 15 - Rule Change Proposal Form
MAY
____________ Wed. Week 43 On Line Athletics/Band Participation Survey
rk:Regional Principal Meeting/Required Forms Checklist
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Form 1
TICKET ORDER FORMFOR
GIRLS’ STATE BASKETBALL TOURNAMENT - 2015
COACHES AND PRINCIPALS
(ORDERS MAY BE SUBMITTED AT ANYTIME)
NAME ________________________________________________________________SCHOOL______________________________________________________________ADDRESS ____________________________________________________________CITY ________________________________________ STATE __________________ZIP CODE ____________________________________ PHONE _________________CLASS A, AA, OR AAA (Please Circle)GRADES IN SCHOOL 6, 7, 8, 9, 10, 11, 12 (Please Circle)PRINCIPAL'S SIGNATURE ________________________________________________
I am an authorized agent for the above school to order tickets from their allotmentfor the Girls’ State High School Basketball Tournament.
Civic Center reserves the right not to leave single tickets. All orders must be accompa-nied by a school or personal check or credit card.
No. of Principals and Coaches Tickets _______________ x $56.00 = ___________No. of Student Tickets _______________ x $48.00 = ___________
Reserved Seat Adult Tickets _______________ x $64.00 = ___________Handling Charge = $5.00
Total = ___________
I have approved the above school order _____________________________________________________(Principal's Signature)
Payment Method: 1) Check 2) American Express 3) Master Card 4) VISA 5) DiscoverCREDIT CARD NAME & NO. __________________________________ EXPIRATION DATE __________NAME ______________________________________________________________________________ADDRESS ___________________________________________________________________________STATE _____________________________________________________ZIP CODE _____________AUTHORIZED SIGNATURE____________________________________________________
ADULT TICKETS MAY BE PURCHASED FROM CIVIC CENTER SEPARATELY - General Admission - $8.00Reserved Seating - $9.00
PHONE: 1-304-345-7469 MAILED TO: BOX OFFICE MANAGERTICKETS GIRLS’ STATE BASKETBALL TOURNAMENTCIVIC CENTER COLISEUM 200 CIVIC CENTER DRIVECHARLESTON, WV 25301
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Form 2
TICKET ORDER FORMFOR
BOYS’ STATE BASKETBALL TOURNAMENT - 2015
COACHES AND PRINCIPALS
(ORDERS MAY BE SUBMITTED AT ANYTIME)(BUT PRIOR TO February 1)
The Board of Directors has restricted the sale of tournament tickets at reduced prices. Please check belowfor the allowed number of tickets that may be purchased at the $56.00 rate.
NAME ______________________________________________________________________________
SCHOOL ____________________________________________________________________________
ADDRESS ___________________________________________________________________________
CITY _________________________________________________ STATE _______________________
ZIP CODE _____________________________________________ PHONE ______________________
CLASS A, AA, OR AAA (Please Circle)
GRADES IN SCHOOL 6, 7, 8, 9, 10, 11, 12 (Please Circle)
PRINCIPAL'S SIGNATURE ______________________________________________________________I am an authorized agent for the above school to order tickets from its allotment for the Boys’State High School Basketball Tournament.
Civic Center reserves the right not to leave single tickets. All orders must be accompanied by a school orpersonal check or credit card # and only until February 1. Seating will not be available in thePrincipals/Coaches section after February 1 and can only be purchased at the $64.00 rate.
The allowed maximum number of tickets according to school classification is as follows:
Class A - maximum of 8 ticketsClass AA - maximum of 8 ticketsClass AAA - maximum of 10 ticketsMiddle Schools - maximum of 6 tickets7-12 Schools - maximum of 10 tickets
No. of Principals and Coaches Tickets _______________ x $56.00 = ___________No. of Student Tickets _______________ x $48.00 = ___________
Reserved Seat Adult Tickets _______________ x $64.00 = ___________Handling Charge = $5.00
Total = ___________
I have approved the above school order _____________________________________________________(Principal's Signature)
Payment Method: 1) Check 2) American Express 3) Master Card 4) VISA 5) DiscoverCREDIT CARD NAME & NO. __________________________________ EXPIRATION DATE __________NAME ______________________________________________________________________________ADDRESS ___________________________________________________________________________STATE _____________________________________________________ZIP CODE _____________AUTHORIZED SIGNATURE____________________________________________________
ADULT TICKETS MAY BE PURCHASED FROM CIVIC CENTER SEPARATELY - General Admission -------- $8.00
Reserved Seating ----------- $9.00
PHONE: 1-304-345-7469 MAIL TO: BOX OFFICE MANAGERTICKETS BOYS’ STATE BASKETBALL TOURNAMENTCIVIC CENTER COLISEUM200 CIVIC CENTER DRIVECHARLESTON, WV 25301
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Form 3
TICKET ORDER FORMFOR
WRESTLING TOURNAMENT
Mail To: Mr. Greg Webb, Principal, State Tournament DirectorHuntington High SchoolOne Highlander WayHuntington, WV 25701
Please send the following tickets for the State Wrestling Tournament:
TOTALTickets forCoaches, Adults @ $40.00Student Tickets @ $35.00
Handling Fee $2.00Total Enclosed
TICKET ORDERS MAY BE SUBMITTED AT ANYTIME.ORDERS WILL BE MAILED FROM THE
STATE TOURNAMENT DIRECTOR STARTING FEBRUARY 7.
Mail Tickets To:
Name ________________________________________
School ________________________________________
Address ______________________________________
City/Zip Code __________________________________
For Office Use Only
Order ReceivedOrder Filled
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Athletic Director Check List for Home Contests
__________ Ticket Sellers
__________ Tickets and Change Boxes
__________ Officials
__________ State Police
__________ Sheriff
__________ Security _________________________________
__________ Crowd Control
__________ Rescue Squad
__________ Medical Personnel
__________ Timer
__________ Public Address
__________ Down & Distance
__________ Chain Crew
__________ Programs
__________ Key to Visitors’ Locker Room
__________ Visitors’ Host @ Locker Room
__________ Officials’ Host ______________________
__________ Refreshments/water for Officials ________________________
__________ No Parking Signs
__________ National Anthem
9rk/Interscholastic/Lightning Dist.
National Federation of State
High School Associations
NFHS GUIDELINES ON HANDLING CONTESTS
DURING LIGHTNING DISTURBANCESNational Federation of State High School Associations (NFHS)
Sports Medicine Advisory Committee (SMAC)
The purpose of these guidelines is to provide a default policy to those responsiblefor making decisions concerning the suspension and restarting of contests basedon the presence of lightning. The preferred sources from which to request such apolicy for your facility would include your state high school association and thenearest office of the National Weather Service.
Proactive Planning
1. Assign staff to monitor local weather conditions before and during events.
2. Develop an evacuation plan, including identification of appropriate nearbyshelters.
3. Develop criteria for suspension and resumption of play:
a. When thunder is heard, or a cloud-to-ground lightning bolt is seen, thethunderstorm is close enough to strike your location with lightning.Suspend play and take shelter immediately.
b. Thirty-minute rule. Once play has been suspended, wait at least 30minutes after the last thunder is heard or flash of lightning is witnessedprior to resuming play.
c. Any subsequent thunder or lightning after the beginning of the 30 minutecount, reset the clock and another 30 minute count should begin.
4. Hold periodic reviews for appropriate personnel.
For more detailed information, refer to the “Guidelines for Lightning Safety” sectioncontained in the NFHS Sports Medicine Handbook.
Reviewed and Approved in October 2010
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Concussions
2013 Legislation - Senate Bill 336
Based upon the recommendation of the Sports Medicine AdvisoryCommittee, the Board of Directors approved the following at it’s June,2012 meeting.
1) All head coaches will be required to annually complete the NFHSConcussion Course.
2) The principal shall monitor and maintain appropriate recordsregarding completion of the course.
3) Any head coach that does not complete the NFHS ConcussionCourse annually will not be permitted to coach until the course hasbeen completed.
4) Make concussion information available to parents and athletes.• Physical Form• CDC Letter• Parents Guide to Concussion in Sports
5) Return to Play protocol (RTP)- Must have written permission toRTP from a health care professional with training in the evaluationof head injuries.
6) WVSSAC Concussion Report - Required submission to schooladministration. Report must be submitted to Dr. Dan Martin within30 days of injury.
Information/directions regarding the NFHS Concussion Course maybe found at www.nfhslearn.com.
Additional information regarding concussions may be found on theSports Medicine tab at the WVSSAC website. (www.wvssac.org)
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WVSSAC
Return to Play (RTP) Protocol
An athlete removed from a contest that shows signs/symptoms of a concussion shall be im-mediately evaluated by an appropriate health care professional. If no appropriate health careprofessional is available, the athlete shall not be allowed to RTP.
When the athlete is evaluated by the appropriate health care professional, if it is determinedthe athlete has suffered a concussion, the athlete shall not be permitted to RTP the same dayas the concussion. If it is determined by the appropriate health care professional that theathlete did not suffer a concussion, the athlete may be returned to play as deemed appropri-ate by the health care professional.
RTP shall be delayed until athlete is asymptomatic and has undergone a progression of teststo determine if they are able to RTP.
The progression shall follow: (Neuro-cognitive testing is strongly recommended.)
• No activity with complete physical and cognitive rest
• Light aerobic exercise (less than 70% of maximum heart rate)
• Sport specific exercise (drills specific to the athlete’s sport)
• Non-contact training drills (more intense sport drills with no contact from other players)
• Full participation practice (following written medical clearance)
• Return to Play (normal game play)
If any symptoms occur during the progression, the athlete should drop back to the previouslevel and try to complete that level after 24 hour rest period.
Appropriate Health Care Professional
Note: Any of the following who have appropriate training in the evaluationand management of head injuries.
• Medical Doctor (MD)
• Doctor of Osteopathy (DO)
• Doctor of Chiropractic (DC)
• Advanced Registered Nurse Practitioner (ARNP)
• Physician Assistant (PA-C)
• Registered Certified Athletic Trainers (ATC/R)
Approved Board of Directors 5/06/10. Revised 9/12/12; 6/01/13; Reviewed 2014
rk:Sports Medicine/Return to Play
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Concussion in Sports - What You Need to KnowOrdering Information at www.nfhslearn.com
Steps to access the FREE course:1. Go to www.nfhslearn.com2. Sign in with your e-mail and password if you have previously registered.3. If you need to register, it will only take a couple of minutes. All users at www.nfhslearn.com must
be registered with a unique e-mail address and password.4. Toward the upper left-hand part of the screen , you will see the “Click to Access This Free Course”
for “Concussion in Sports — What You Need to Know.”5. You can order licenses as an individual to take the course yourself OR you can purchase courses
in bulk if you intend to distribute the courses to others (there is a limit of 99 licenses per any oneorder).
6. Note: You will need to click on “Save” once you have put the course(s) in your cart and before youcan proceed to Checkout.
7. As you go through the process you will see that you are using the “purchasing process” that isstandard for NFHS Coach Education courses. You are not being charged anything for theConcussion courses. You do have the ability to order other courses at the same time, and you willbe asked for payment for those.
8. You can then start the course if you ordered as an individual or begin distributing the licenses ifyou ordered in bulk.
9. If necessary, refer to the form regarding distributing bulk licenses. It can be found in the LockerRoom at www.nfhslearn.com.
The online concussion course is offered at no cost to the user. Once you have finished, youwill be added to the database as having completed the course. The name of the individual completingthe course will appear in the “Coach Search” feature as having completed this course along with anyother courses completed at www.nfhslearn.com.
Concussion Course RequiredAll Head Coaches are required to take the free course “Concussion in Sports” annually.
If the Head Coach took the course last year, he/she MUST take the course again before the anni-versary date from the previous year.
You must go through the purchase/checkout process for the free course in order to get credit for thecurrent year and to be able to print the certificate.
New Head Coaches must take the course now. Follow the directions “New to NFHS Learn?Register Now” on www.nfhslearn.com
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WVSSAC CONCUSSION REPORT - 2014-2015
SCHOOL__________________________________________________
Person completing this report __________________________________Position_______________________________________________Date__________________ (this date must be within 30 days of the injury)
Is this the initial concussion report? yes______ no______ or an updated report? yes_______ no ______
Grade __________ Age __________ Female __________ Male __________
Please indicate the sport of this athlete with an X in the appropriate box.
Baseball Basketball Cheerleader Cross-Country Football Golf Soccer
Softball Swimming Tennis Track Volleyball Wrestling
Date concussion occurred: ______________Activity when concussion occurred: Practice_____ Scrimmage_____ Game_____
Who initially evaluated this athlete? (By title/role – no name; athletic trainer, EMT, coach, etc)_______________________________________________________
Initial steps included?Transport by EMS _______Referral to parents to seek follow up evaluation _______Referral to team physician _______Other_________________________________________________________________________
Date athlete was cleared to return to practice and play: _________________________________Who cleared the athlete to return:Physician_________ Chiropractor _________ Nurse Practitioner _________Physician Assistant _________ Athletic Trainer (ATC/R) __________Was this in a written document? _______________ (keep this document on file at the school)(if athlete is not cleared to return in 30 days the initial report must be submitted and then a follow upreport must be submitted listing the return to play date.)
Form is to be sent to Dr. Dan Martin, ATC/R.FAX: 304-473-8888 or email to ‘[email protected]’Any questions please contact the WVSSAC or Dr. Martin (473-8103 or email)
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WEST VIRGINIA SECONDARY SCHOOL ACTIVITIES COMMISSION2875 Staunton Turnpike - Parkersburg, WV 26104
ATHLETIC PARTICIPATION/PARENTAL CONSENT/PHYSICIAN’S CERTIFICATE FORM(Form required each school year on or after June 1st. File in School Administration Office)
ATHLETIC PARTICIPATION / PARENTAL CONSENT
PART I
Name ___________________________________________________ School Year: __________ Grade Entering: ______________
Home Address:____________________________________________ Home Address of Parents: ___________________________
City: _____________________________________________________ City: _____________________________________________
Phone: _____________________ Date of Birth: _________________ Place of Birth: _____________________________________
Last semester I attended ________________________(High School) or (Middle School). We have read the condensed eligibility rulesof the WVSSAC athletics. If accepted as a team member, we agree to make every effort to keep up school work and abide by the rulesand regulations of the school authorities and the WVSSAC.
INDIVIDUAL ELIGIBILITY RULESAttention Athlete! To be eligible to represent your school in any interscholastic contest, you ...______ must be a regular bona fide student in good standing of the school. (See exception under Rule 127-2-3)______ must qualify under the Residence and Transfer Rule (127-2-7)______ must have earned at least 2 units of credit the previous semester. Summer School may be included. (127-2-6)______ must have attained an overall “C” (2.00) average the previous semester. Summer School may be included. (127-2-6)______ must not have reached your 15th (MS), 16th (9th) or 19th (HS) birthday before August 1 of the current school year. (127-2-4)______ must be residing with parent(s) as specified by Rule 127-2-7 and 8.
______ unless parents have made a bona fide change of residence during school term.______ unless an AFS or other Foreign-Exchange student (one year of eligibility only).______ unless the residence requirement was met by the 365 calendar days attendance prior to participation.
______ if living with legal guardian/custodian, may not participate at the varsity level. (127-2-8)______ must be an amateur as defined by Rule 127-2-11.______ must have submitted to your principal before becoming a member of any school athletic team Participation/Parent Consent/Physician Form,
completely filled in and properly signed, attesting that you have been examined and found to be physically fit for athletic competition and thatyour parents consent to your participation. (127-3-3)
______ must not have transferred from one school to another for athletic purposes. (127-2-7)______ must not have received, in recognition of your ability as a HS or MS athlete, any award not presented or approved by your school or the
WVSSAC. (127-3-5)______ must not, while a member of a school team in any sport, become a member of any other organized team or as an individual participant in an
unsanctioned meet or tournament in the same sport during the school sport season (See exception 127-2-10).______ must follow All Star Participation Rule. (127-3-4)______ must not have been enrolled in more than (8) semesters in grades 9 to 12. Must not have participated in more than two (2) seasons in the same
sport in grades 7 and 8 or more than three (3) seasons while in grades 6-7-8. (Rule 127-2-5).______ must not have been retained without failing in grades 6, 7 or 8. (127-2-5)
Eligibility to participate in interscholastic athletics is a privilege you earn by meeting not only the above listed minimum standards butalso all other standards set by your school and the WVSSAC. If you have any questions regarding your eligibility or are in doubt about the effectany activity or action might have on your eligibility, check with your principal or athletic director. They are aware of the interpretation and intent of eachrule. Meeting the intent and spirit of WVSSAC standards will prevent athletes, teams, and schools from being penalized.
PART II - PARENTAL CONSENT
In accordance with the rules of the WVSSAC, I give my consent and approval to the participation of the student named above for the sport NOT MARKED OUT BELOW:
MEDICAL DISQUALIFICATION OF THE STUDENT-ATHLETE / WITHHOLDING A STUDENT-ATHLETE FROM ACTIVITY
The member school’s team physician has the final responsibility to determine when a student-athlete is removed or withheld from participation due to aninjury, an illness or pregnancy. In addition, clearance for that individual to return to activity is solely the responsibility of the member school’s teamphysician or that physician’s designated representative.
I understand that participation may include, when necessary, early dismissal from classes and travel to participate in interscholastic athleticcontests. I will not hold the school authorities or West Virginia Secondary School Activities Commission responsible in case of accident or injury as aresult of this participation. I also understand that participation in any of those sports listed above may cause permanent disability or death. Please checkappropriate space: He/She has student accident insurance available through the school ( ); has football insurance coverage available through theschool ( ); is insured to our satisfaction ( ).
I also give my consent and approval for the above named student to receive a physical examination, as required in Part IV, Physician’s Certificate,of this form, by an approved health care provider as recommended by the named student’s school administration.
I consent to WVSSAC’s use of the herein named student’s name, likeness, and athletically related information in reports of Inter-School Practices orScrimmages and Contests, promotional literature of the Association, and other materials and releases related to interscholastic athletics.
I have read/reviewed the concussion information as available through the school and at WVSSAC.org. (Click Sports Medicine)
Date: ______________________________________________ Student Signature ________________________________________________
Parent Signature ________________________________________________
(Last) (First) (M)
BASEBALLBASKETBALLCHEERLEADING
CROSS COUNTRYFOOTBALL
GOLFSOCCER
SOFTBALLSWIMMING
TENNISTRACK
June 2014
VOLLEYBALLWRESTLING
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Has the student ever had:
Yes No 1. Chronic or recurrent illness? (Diabetes, Asthma, Seizures,etc.,)
Yes No 2. Any hospitalizations?
Yes No 3. Any surgery (except tonsils)?
Yes No 4. Any injuries that prohibited your participation in sports?
Yes No 5. Dizziness or frequent headaches?
Yes No 6. Knee, ankle or neck injuries?
Yes No 7. Broken bone or dislocation?
Yes No 8. Heat exhaustion/sun stroke?
Yes No 9. Fainting or passing out?
Yes No 10. Have any allergies?
Yes No 11. Concussion? If Yes _____________________________
Date(s)
PLEASE EXPLAIN ANY “YES” ANSWERS OR ANY OTHER
ADDITIONAL CONCERNS.
PART III – STUDENT’S MEDICAL HISTORY(To be completed by parent or guardian prior to examination)
Name ______________________________________________Birthdate _______/_______/_______ Grade ______ Age ______
I also give my consent for the physician in attendance and the appropriate medical staff to give treatment at any athletic event for anyinjury.
SIGNATURE OF PARENT OR GUARDIAN _________________________________________ DATE _______/_______/_______
PART IV – VITAL SIGNS
Height __________________ Weight ___________________ Pulse ___________________ Blood Pressure _______________
Visual acuity: Uncorrected __________/__________; Corrected __________/__________; Pupils equal diameter: Y N
PART V – SCREENING PHYSICAL EXAMThis exam is not meant to replace a full physical examination done by your private physician.
Mouth: Respiratory: Abdomen:
Appliances Y N Symmetrical breath sounds Y N Masses Y N
Missing/loose teeth Y N Wheezes Y N Organomegaly Y N
Caries needing treatment Y N Cardiovascular: Genitourinary (males only);
Enlarged lymph nodes Y N Murmur Y N Inguinal hernia Y N
Skin - infectious lesions Y N Irregularities Y N Bilaterally descended testicles Y N
Peripheral pulses equal Y N Murmur with Valsalva Y N
Musculoskeletal: (note any abnormalities)
Neck: Y N Elbow: Y N Knee/Hip: Y N Hamstrings: Y N
Shoulder: Y N Wrist: Y N Ankle: Y N Scoliosis: Y N
RECOMMENDATIONS BASED ON ABOVE EVALUATION:
After my evaluation, I give my:
______Full Approval;
______Full approval; but needs further evaluation by Family Dentist _____; Eye Doctor _____; Family Physician _____; Other ____;
______Limited approval with the following restrictions: __________________________________________________________;
______Denial of approval for the following reasons: ____________________________________________________________.
____________________________________________________________________ _________/__________/__________
Does the student:
Yes No 12. Have any problems with heart/blood pressure?
Yes No 13. Has anyone in your family ever fainted during exercise?
Yes No 14. Take any medicine? List _________________________
Yes No 15. Wear glasses ___, contact lenses___, dental appliances___?
Yes No 16. Have any organs missing (eye, kidney, testicle, etc.)?
Yes No 17. Has it been longer than 10 years since your last tetanusshot?
Yes No 18. Have you ever been told not to participate in any sport?
Yes No 19. Do you know of any reason this student should not partici-pate in sports?
Yes No 20. Have a sudden death history in your family?
Yes No 21. Have a family history of heart attack before age 50?
Yes No 22. Develop coughing, wheezing, or unusual shortness of breathwhen you exercise?
Yes No 23. (Females Only) Do you have any problems with your men-strual periods.
L R L R
MD/DO/DC/Advanced Registered Nurse Practitioner/Physicians Assistant Date
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WEST VIRGINIA SECONDARY SCHOOL ACTIVITIESCOMMISSION
WVSSAC Sports Medicine Committee
Heat Acclimatization and Heat Illness Prevention Position Statement
Although deaths from heat illness are rare, constant surveillance andeducation of our student athletes and coaches is necessary in order tomaintain the safety and health of our students and coaches. Studentsparticipating in high-intensity, long-duration or repeated same-day sportspractices and training activities during times of high heat and/or humiditymay be at risk.
Following the recommended guidelines and procedures as establishedby the WVSSAC Sports Medicine Committee can reduce the risk andincidence of heat illnesses and the resulting deaths and injuries in highand middle school athletics. The Sports Medicine Committee andWVSSAC Board of Directors recognize the importance of our coachesand other individuals responsible for supervising our students. Theyhave the ultimate responsibility for the health and welfare of thosestudents under their care.
It is strongly recommended that each member school have a writtenEmergency Action Plan for practice and games to deal with emergenciesrelated to injury or illness to a student athlete. The plan should includeinvolvement of local rescue agencies, medical doctors, hospitals andlocal law enforcement agencies.
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••••• 91 degrees Heat Index or under
– All Sports:
••••• Provide ample amounts of water. Thismeans that water should always be avail-able and athletes should be able to take inas much water as they desire.
••••• Optional water breaks every 30 minutes.
••••• Ice-down towels for cooling.
••••• Watch/monitor athletes carefully fornecessary action.
••••• 104 degrees to 125 degrees Heat Index
– All Sports:
••••• Same as above plus; Alter uniform byremoving items if possible.
••••• Allow for changes to dry t-shirts and shorts.
••••• Reduce time of outside activity as well asindoor activity if air conditioning is unavail-able.
••••• Postpone practice to later in the day.
••••• Suspend practice, or remove equipment anddecrease practice intensity for sports andactivities where additional equipment isrequired for contact or safety.
••••• 92 degrees to 103 degrees Heat Index
– All Sports:
••••• See above plus; Contact sports andactivities with additional equipment ( ie),helmets and other possible equipmentremoved if not involved in contact.
••••• Increase water breaks; a minimum every30 minutes.
••••• Reduce time of outside activity. Considerpostponing practice to later in the day.
••••• *Re-check temperature and humidityevery 30 minutes to monitor for in-creased Heat Index.
••••• Above 125 degrees HeatAbove 125 degrees HeatAbove 125 degrees HeatAbove 125 degrees HeatAbove 125 degrees HeatIndexIndexIndexIndexIndex
– All Sports:– All Sports:– All Sports:– All Sports:– All Sports:••••• Suspend all outside activitySuspend all outside activitySuspend all outside activitySuspend all outside activitySuspend all outside activity
in practice and/or plain practice and/or plain practice and/or plain practice and/or plain practice and/or playyyyy,,,,, andandandandandstop all inside activity if airstop all inside activity if airstop all inside activity if airstop all inside activity if airstop all inside activity if airconditioning is unavailable.conditioning is unavailable.conditioning is unavailable.conditioning is unavailable.conditioning is unavailable.
••••• Re-evaluate before resum-Re-evaluate before resum-Re-evaluate before resum-Re-evaluate before resum-Re-evaluate before resum-ing activities.ing activities.ing activities.ing activities.ing activities.
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What is Sudden Cardiac Arrest?• Occurs suddenly and often without warning.• An electrical malfunction (short-circuit) causes the bottom chambers of the heart (ventricles) to beat
dangerously fast (ventricular tachycardia or fibrillation) and disrupts the pumping ability of the heart.• The heart cannot pump blood to the brain, lungs and other organs of the body.• The person loses consciousness (passes out) and has no pulse.• Death occurs within minutes if not treated immediately.
What are the symptoms/warning signs of Sudden Cardiac Arrest?• Fainting/blackouts (especially during exercise)• Dizziness• Unusual fatigue/weakness• Chest pain• Shortness of breath• Nausea/vomiting• Palpitations (heart is beating unusually fast or skipping beats)• Family history of sudden cardiac arrest at age <50ANY of these symptoms/warning signs may necessitate further evaluation from your physician beforereturning to practice or a game.
What causes Sudden Cardiac Arrest?• Conditions present at birth (inherited and non-inherited heart abnormalities)• A blow to the chest (Commotio Cordis)• An infection/inflammation of the heart, usually caused by a virus. (Myocarditis)• Recreational/Performance-Enhancing drug use.• Other cardiac & medical conditions / Unknown causes. (Obesity/Idiopathic)
What are ways to screen for Sudden Cardiac Arrest?• The American Heart Association recommends a pre-participation history and physical.• Always answer the heart history questions on the student Health History section of the WVSSAC Physi-
cal Form completely..• Additional screening may be necessary at the recommendation of a physician.
Where can one find additional information?• Contact your primary care physician• American Heart Association (www.heart.org)• August Heart (www.augustheart.org)• Championship Hearts Foundation (www.championshipheartsfoundation.org)• Cypress ECG Project (www.cypressecgproject.org)• Parent Heart Watch (www.parentheartwatch.com)
WVSSACSUDDEN CARDIAC ARREST AWARENESS
20
Emergency Action Plan__________________________ School______________________________
Address
Purpose of Emergency Action Plan:To provide __________________________ School with a plan in case of a serious or life threatening injury or emergencyoccurs. Athletic Trainers, Coaches and various staff are always at risk of dealing with injuries during athletic practices andevents. Therefore, an Emergency Action Plan is put in place to insure correct procedures are followed to maintain order andcontrol in the unfortunate event of an injury.
Need for an Emergency Action Plan:The EAP is a written document that defines the standard care required during an emergency situation. Serious Emergenciesrarely happen, but when they do, a quick organized response is the most efficient way to handle the situation at hand.
Emergency Information:
_________________________ School Office: ____________________
Principal: ______________________________
Asst. Principal: ______________________________
Athletic Director: ______________________________
Athletic Trainer: ______________________________
__________________ County Fire & EMS: 911
Police Department: ______________________________
Fire Department: ________________________________
Poison Control: _________________________________
AED Location(s): ________________________________
Information to be provided in case of an Emergency:1. Name and phone number you are calling from2. Exact location of emergency and directions3. Type of injury, illness, etc.4. Condition of injured person(s)5. Type of aid being provided6. Number of people injured7. Other information as requestedIf Athletic Trainer is present at an event, they will make the decision to call EMS and will personally make the call unless they areengaged in tending to injured player. In the event the AT cannot call, he or she will assign a person to make the call. In manysituations, the school is lucky to have emergency personnel on hand.
Chain of Command:In the event of an injury during athletic game or practice, the AT is in charge until EMS arrives. If doctors are present and askedto assist they may. Coaches and Student AT’s may also be asked to assist if needed. If an Athletic Trainer is not available, aperson of authority needs to be assigned the responsibility to address needs/concerns.
Emergency Care:Apply basic emergency care as situations requires
1. Check for Life Threatening Conditionsa. Level of Consciousnessb. Airwayc. Breathingd. Circulatione. Bleeding
2. Call 911 if Necessary3. Emergency Equipment
a. AEDb. Spine Boardc. Cervical Collard. First Aid Kit
21
4. Apply Basic First Aid (As appropriately trained)a. Adult CPR: 30:2b. Bleeding
i. Direct Pressureii. Elevateiii. Apply Sterile Dressing
c. Splint Fracturesd. Cervical Collare. Spine Boardf. Treat for Shock if Necessary
5. Other Things to Considera. Reassure and calm injured personb. Do not move severely injured players unless they are in dangerc. Do not reposition fractures or dislocations
Documentation:Anything taking place during the injury (i.e. how it happened, who was involved), care given and response, needs to bedocumented. Make sure bases are covered and injured individual is taken care of properly. A well-orchestrated response to anemergency situation is easily documented if correct predetermined plans are executed.
External Evacuation Signals: Siren
Emergency Response Plans:
In School Emergency: (Fire, Gas Leak, Bomb Threat)
Evacuation Areas: _____________________________________________________
_____________________________________________________
Outside Emergency: (Tornado, Chemical Leak, etc.)1. Shelter in Place
a. Monitor Radiob. Move Students to interior hallways, rooms, away from outside walls, if possiblec. Turn off outside air systems
2. Prepare to Evacuatea. All students and Staff remain in buildingb. Alert students and staff to begin preparationc. Get personal belongings togetherd. Monitor radio for further information
3. Evacuationa. Monitor radiob. Assemble students for bus pick upc. Secure buildingd. All students and staff board busese. Upon arrival at evacuation site, keep all students and staff togetherf. Notify superintendent upon arrival at evacuation site
4. Designate Alternative Evacuation Schools/Buildings
a. ___________________________
b. ___________________________
c. ___________________________
d. ___________________________
22
Tobacco PolicyAnnouncement
To Be Read at All School Related Events!
____________________________________________ School ad-ministration and the WV Secondary School Activi-ties Commission would like to remind all individualsof WV State Board Policy 2422, that prohibits theuse of ANY tobacco products on school propertyand during school related events. Not only is to-bacco use and distribution illegal on school prop-erty, but tobacco is directly linked to numeroushealth problems.
Please do your part to help reduce tobacco usein West Virginia.
23
Sportsmanship Announcements
The score of any athletic event is generally forgotten over time, but theactions of players, coaches and spectators are remembered. The nexttime you attend an athletic contest think of how history will rememberyou. Choose the side of good sportsmanship the next time you attend aschool sporting event. Remember, good sports show you how to play thegame. A public service message from the West Virginia Secondary SchoolActivities Commission.
An educational environment is critical to the success of interscholasticathletics and activity programs. An important part of that environment isplanning for good sportsmanship. Without good sportsmanship, the les-sons learned lose their value. Remember the next time you attend aninterscholastic contest that you are really inside a classroom where goodsports receive the highest grade. A public service message from the WestVirginia Secondary School Activities Commission.
While the scoreboard reveals the winner of an interscholastic athleticcontest, the real winners are those who display good sportsmanship. Thosepeople who treat competition as a game and not a war, those who showgenuine concern for an injured player, those who accept all decisions ofthe officials. Remember to be a sport when you attend an interscholasticsporting event. A public service message from the West Virginia Second-ary School Activities Commission.
Ethics, integrity and respect are values important in our daily lives. All ofthese important values are learned by participation in interscholastic ac-tivity programs. During competition, they are translated into one word -SPORTSMANSHIP. Sportsmanship is one of the strongest educationallessons and life-time values taught by interscholastic activities. It makessense to exhibit good sportsmanship. A public service message from theWest Virginia Secondary School Activities Commission.
Remember that a ticket is a privilege to observe a contest and supportinterscholastic athletics, not a license to verbally assault others. There isno place in interscholastic athletics for name calling to distract an oppo-nent or the use of profanity from the stands. Sportsmanship is thenumber one priority at athletic contests, so be a sport the next time youwatch a game. A public service message from the West Virginia Second-ary School Activities Commission.
24
WVSSAC
ATHLETES
Eligibility Rules and RegulationsThis summary of WVSSAC athletic eligibility rules should be posted in placesconspicuous to participating and potential athletes. Students must understandthat these statements are abbreviations of the rules. Students should contactthe principal for further explanation of details, exceptions and rule references.
Protect Athletic EligibilityTo Be Eligible to Represent A School in Any Interscholastic Contest, A Student:
1. Must be a regular bona fide student in good standing of the school.2. Must have enrolled not later than the eleventh day of the current school year and the school from which he/
she transferred may not have participated in a contest/scrimmage that year.3. Must have earned at least 2 units of credits the previous semester. Summer School may be included. A
semester course that constitutes 8100 minutes of instruction (block schedule) will count as two subjects.The student may select four full credits from any area of the curriculum offered by the school.
4. Must have attained an overall “C” (2.00) average the previous semester. Summer School may be included.5. Must not have reached his/her 15th (MS), 16th (9th) or 19th (HS) birthday before August 1 of the current
school year.6. Must be residing with parent(s) as specified by the Rule & Regulation Handbook. (See your principal for
details.)unless parents have made a bona fide change of residence during school term.unless an AFS or other approved Foreign-Exchange student (one year of eligibility only).unless the residence requirement was met by the 365 calendar days attendance prior to participation.
7. Any student residing with a guardian/custodian may not compete for a school in any sport on the varsitylevel.
8. Must be an amateur as defined by the Rules & Regulation Handbook.9. Must have submitted to your principal prior to becoming a member of any school athletic team the Partici-
pation/Parent Consent/Physician Form, completely filled in and properly signed, attesting that the studenthas been examined and found to be physically fit for athletic competition and that parents or guardianconsent to your participation.
10. Must not have transferred from one school to another for athletic purposes.11. Must not have transferred as a result of undue influence or persuasion by any individual or group of people.12. Must not have received, in recognition of your ability as a HS or MS athlete, any award not presented or
approved by your school or the WVSSAC.13. Must not, while a member of a school team in any sport, become a member of any non-school team or as
an individual participant in a non-school organized competition in the same sport during the school sportseason (See Exception Rule).
14. A graduating senior or any student completing athletic eligibility at the end of the current school year mayplay in one all-star game upon conclusion of that sport season.
15. Must not have been enrolled in more than (8) semesters in grades 9 to 12. Must not have participated inmore than three (3) seasons in the same sport in grades 6, 7 and 8 of a middle school or (2) season in anysport in grades 7 and 8 of a middle school. Must not have participated in more than four (4) seasons in anyone sport in grades 9-12.
16. Ninth graders who have been permitted by their county and parents to try out for a varsity sport may notreturn to the 9th grade team in that sport if the high school team has had a contest (scrimmage or game).(See Exception Rule.)
Rev. 2014
25
TO: Member School Principals
FROM: Gary Ray, Executive Director
DATE: August - 2014
SUBJECT: Eligibility Certificates Deadlines
During the past few years we have developed the online filing of Eligibility Certificates for ourmember schools. We have worked with our member schools and have not strictly enforced therequired deadline. Because of the liability issues this places on our schools the rule will be enforcedas written.
WVSSAC Rule 127-3-11 (Exchange of Eligibility Certificates) states:
127-3-11.1 – Eligibility certificates will be required at the beginning of theseason of each sport approved by this Commission and prior to the firstcontest. Also,127-3-11.7 – Failure to send the required eligibility information to the WVS-SAC prior to the first contest shall render the offending school liable to afine of $25.00 payable to the WVSSAC.
You must remember that a contest cannot be held until the eligibility certificate has been veri-fied by the principal and submitted to the WVSSAC. If a school plays a contest without theeligibility certificate being properly filed, that contest will be forfeited.
This is serious liability issues placed on our member schools for failing to file their eligibilitycertificates as required by rule. You must also remember the catastrophic insurance provided to ourmember schools is contingent upon our schools properly filing their eligibility certificates.
Again, I cannot emphasize enough the importance of the filing of the eligibility certificates ontime. Therefore, please make sure that the person responsible for completing the certificates doesso on time as not to place a team in jeopardy of having to forfeit a contest and your school beingfined.
jeelig fldr/elig cert rmdr bltn
WEST VIRGINIA SECONDARY SCHOOL ACTIVITIES COMMISSION
2875 Staunton Turnpike, Parkersburg, WV 26104-7219
TELEPHONE: 304-485-5494 E-MAIL: [email protected] NUMBER: 304-428-5431 WEB SITE: www.wvssac.org
B U L L E T I NB U L L E T I NB U L L E T I NB U L L E T I NB U L L E T I N
26
TO: Member Middle School PrincipalsSuperintendents
FROM: Gary Ray, Executive Director
DATE: August, 2014
SUBJECT: Cooperative Teams
In June, 1999, the State Board of Education approved the new rule change allowing feederschools to form a cooperative team. WVSSAC Rule 127-2-3.2(c) is stated on the enclosed applica-tion.
The rule does not address the logistics of the team. Therefore, the Board of Directors hasdeveloped an Application for Cooperative Sponsorship. You will note that the form must be submit-ted by each participating school and signed by the school principal and superintendent.
Any requests will be required to use this procedure, and requests must be made on a yearlybasis. The form may be duplicated as necessary.
If there are questions about this new procedure, do not hesitate to contact this office.
je
Enclosure
h/coop fldr/coop frm bltn
WEST VIRGINIA SECONDARY SCHOOL ACTIVITIES COMMISSION
2875 Staunton Turnpike, Parkersburg, WV 26104-7219
TELEPHONE: 304-485-5494 E-MAIL: [email protected] NUMBER: 304-428-5431 WEB SITE: www.wvssac.org
B U L L E T I NB U L L E T I NB U L L E T I NB U L L E T I NB U L L E T I N
27
APPLICATION FOR COOPERATIVE SPONSORSHIP OF A SPORT(S)
Directions: An application form must be completed and submitted by each of the member schools involved incooperative sponsorship of a sport(s).WVSSAC Rule 127-2-3.2 ...if member schools containinggrades 6 and/or 7 and/or 8 may combine students from two or more schools within the county to formone interscholastic team in a sport. Requests for permission to combine students from two or moreschools in the same non-public or public school system must be submitted annually to the WVS-SAC in writing by the superintendent of the non-public or public school system. Schools which arecombining to form one team must be feeder schools for the same high school and at least oneschool does not have sufficient numbers for a team. If more than two schools are involved, princi-pals are to evaluate the number of available participants in each school and shall combine schools toprovide as many teams that sufficient numbers will allow. Sufficient numbers will be defined as thenumber of a starting line-up plus 50% (for odd number line-ups, round up).
The completed application form must be submitted by each participating school to the WVSSAC office prior toparticipation.
(PLEASE TYPE / PRINT ALL INFORMATION)
1. Name of applicant school _______________________________________________________________
2. Address of applicant school _____________________________________________________________
____________________________________________________________
3. Name of principal of applicant school ______________________________________________________
4. Telephone number of applicant school ( ) _____________________________________________
5. High School for which you are a feeder school ______________________________________________
6. Name of other school(s) involved in cooperative sponsorship of sport(s) __________________________
___________________________________________________________________________________
7. Sport(s) covered by this application _______________________________________________________
___________________________________________________________________________________
8. Please describe conditions which have prompted your request to co-sponsor this sport(s):
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Town/City Zip
28
9. Please list the number of students in your school who will be participating on the cooperative team.
Sport______________________________
8 7 6
Currrent School Year ________ ________ ________
10. Please attach a written agreement among the member schools that are involved in cooperative sponsor-ship of a sport(s) that includes the following:
a) Introduction and purpose of agreement
b) Timeline for implementation
c) Administrative responsibility, liability and insurance
d) Team name and uniforms
e) Financial arrangements
f) Staffing
g) Operating procedures
h) Facilities
i) Transportation
11. Please attach other information that may assist the WVSSAC in reaching a decision on this application.
12. Official member school approval: Date of Application: _________________________________
School Principal_____________________________________________________________________
County Superintendent _______________________________________________________________
je/c/co op teams fldr/co-op rqst frm.pm7.0
29
TO: Principals, Member Schools
FROM: H. Ray Londeree, Assistant Executive Director
DATE: August 2014
SUBJECT: Academic Achievement Awards
The West Virginia Secondary School Activities Commission and the West Virginia National Guardare proud to once again sponsor the Academic Achievement Awards program for the 2013-2014 schoolterm.
To recognize the outstanding contributions of our student athletes to the communities in which theyreside, community service awards have been established. Please note the guidelines for team, band andindividual community service awards.
You are to very carefully follow the provided directions to determine winners for each individualaward as well as for the school awards. Please note that there are differences in the methods of determin-ing winners.
The Academic Achievement Award program has grown in popularity over the years as many schoolsare submitting applications. If your school has not been a part of this program in the past, please considerit for this year.
All applications must be submitted to the WVSSAC office by October 3, 2014.rk
30
The West Virginia Secondary School Activities CommissionAcademic Achievement Awards
The West Virginia Secondary School Activities Commission and the West Virginia NationalGuard are proud to sponsor the Academic Achievement Awards Program that is designed to honorthose schools and students who excel in all areas of school life. The awards will be given on ayearly basis to both member senior high schools and middle schools.
The following information will explain the details of the awards:
Individual Student Award
1. Type of awards: (Four awards for high school and four for middle)a. Athlete - Two awards - boy and girlb. Band - Two awards - boy and girlc. Community Service - Two awards - boy and girl
2. Method of determining individual winner (nominees subject to principal’s final approval)
a. Athlete - boy and girl1 . Schools can only submit one applicant for each award, and an applicant can only be
submitted for one award.2. Must have completed a minimum of 4 semesters to qualify for consideration. Middle
school must have completed at least the 6th & 7th grades and high school 9th and10th grades.
3. Student must be a member of a team of at least one West Virginia SecondarySchool Activities Commission sponsored sport.
4. Grade Point Average - all applicants will be considered using the following criteriawith Grade Point Average as the first and most important item. Schools havingweighted grades must recalculate GPA on a 4.0 scale. See the enclosed sheetfor method to compute. A copy of the students transcript (permanent recordcard) showing standardized test scores and grades must be included. (Notreport card)
5. Criteria to be considered in the event of a tie:a. Sport participationb . Citizenship - Has this student been a disciplinary problem or suspended? What
about overall attitude?c. Participation in other school and community activities - Be specific.
b. Band - boy and girl - (Bandmaster should handle procedure)1. Schools can only submit one applicant for each award, and an applicant can only
be submitted for one award.2. Must have completed a minimum of 4 semesters to qualify for consideration. Middle
school must have completed at least the 6th & 7th grades and high school 9th and10th grades.
3. Students must be a member of a band in a member school.4. Grade Point Average - all applicants will be considered using the following criteria
with Grade Point Average as the first and most important item. Schools havingweighted grades must recalculate GPA on a 4.0 scale. See the enclosed sheetfor method to compute. A copy of the students transcript (permanent recordcard) showing standardized test scores and grades must be included. (Notreport card)
31
5. Criteria to be considered in the event of a tie: (not prioritized)a. Citizenship - Has this student been a disciplinary problem or suspended? What
about overall attitude?b. Participation in other school and community activities - Be specific.
c. Community Service - boy and girl1 . Schools can only submit one applicant for each award, and an applicant can only be
submitted for one award.2. Must have completed a minimum of 4 semesters to qualify for consideration. Middle
school must have completed at least the 6th & 7th grades and high school 9th and10th grades.
3. Student must be a member of a team of at least one West Virginia SecondarySchool Activities Commission sponsored sport.
4. Grade Point Average - all applicants will be considered using the following criteriawith Grade Point Average as the first and most important item. Schools havingweighted grades must recalculate GPA on a 4.0 scale. See the enclosed sheetfor method to compute. A copy of the students transcript (permanent recordcard) showing standardized test scores and grades must be included. (Notreport card)
5. Criteria to be considered in the event of a tie:a. Sport participationb . Citizenship - Has this student been a disciplinary problem or suspended? What
about overall attitude?c. Participation in other school and community activities - Be specific.
School Award
1. Type of Awards: Three awards for high schools andThree awards for middle schools
a. Team Sport Award - One awardb. Individual, Team Sport Award - One awardc. Band Award - One award
2. Basic Requirements for Each Award:
A. Team Sport Award - Includes the following sports: football, cheer, girls’ basketball, boys’basketball, softball, baseball, volleyball, and soccer.
1. Basic requirements:a. Must have twelve (12) athletes on the varsity team.b. Varsity and junior varsity can not be combined to meet the requirements.c. Boys’ and girls’ teams may not be combined to meet the required number.d. Managers, trainers, statisticians, etc., can not be considered a team member.
B Individual, Team Sport Award - Includes the following sports: boys’ cross country, girls’cross country, golf, wrestling, girls’ swimming, boys’ swimming, boys’ tennis, girls’ tennis,girls’ track and boys’ track.
1. Basic requirements:a. Must have six (6) athletes on the varsity team.b. Varsity and junior varsity can not be combined to meet the required number.c. Boys’ and girls’ teams may not be combined to meet the required number.d. Managers, trainers, statisticians, etc., can not be considered a team member.
32
C. Band Award - Includes the following: Majorettes flag team and banner carriers.
1. Basic requirements:a. Must use 50% of total membership of Band in calculations.b. Students in rule 127-5-2.3 may be considered in the 50%.
3. Method of Determining Winners for all Three Awards (Principals must verify final applica-tion)
1. Grade Point Averagea. Select the top twelve (12) members of the team, top six (6) individual, team members of
the team or 50% of total band membership.b. Grade Point Average - Use the method described in the enclosed example for comput-
ing the yearly GPA. Also, any student that achieves a GPA of more than a 4.0 in a schoolwith weighted grades will revert but to a 4.0. Combine the GPA’s on the verificationsheets and divide.
c . Add all the GPA’s together and divide by the total number. (Team award would be 12,individual, team award 6, and band award 50% of total membership).
2. Attendance - Yearly - Take the same team members, individual team members, or bandmembers and add the total of days missed by each student for the year and divide by thenumber (12-team, 6-individual, team or 50% of total membership-band). This will give theaverage number of days missed by each group.
Schools configurations are as follows:
Grades Awards
9-12 High school award
7-12 High school award (9- 12)
and middle school award (7-8)
6-12 High school award (9-12)
and middle school award (6-8)
7-8 Middle school award
6-8 Middle school award
33
The West Virginia Secondary School Activities CommissionAcademic Achievement Awards
Student Award Application
The West Virginia Secondary School Activities Commission and the West Virginia NationalGuard are proud to sponsor the Academic Achievement Awards Program that is designed to honorthose schools and students who excel in all areas of school life.
This application is for the individual awards and must be submitted to the West Virginia Sec-ondary School Activities Commission office by October 4, 2013. Participation in this awardsprogram by schools is not mandatory.
Each school may make six (6) nominations, one (1) in each category: Athlete-Boy; Athlete-Girl;Band-Boy, Band-Girl, Community Service-Boy, and Community Service-Girl.. An applicant canonly be submitted for one award. Please submit a picture for each applicant. Complete thefollowing application for nominations.
Athlete Band Community Service (circle one) Boy Girl (circle one)
Name __________________________ Grade ______________________________________
Address ________________________ Parents’s Name______________________________
________________________ Home Telephone ____________________________
________________________
GPA (carried out three places ex. 3.111)_____________________________________________(Remember to recalculate all weighted grades to 4.0 scale before final calculation)
ACT / SAT ______________ ACT Explorer _______________ Westest ________________
List sports participation:____________________________________________________________(Not to be completed for Band nominations)
List of other school activities - Be specific__________________________________________
______________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________
Community Service (Detailed discription of community service project [use back of sheetor extra sheet if necessary) _____________________________________________________
_______________________________________________________________________________________
____________________________________________________________________________________
Citizenship-Is this student a disciplinary problem? _______________________________________
Has this student ever been suspended?_______________________________________________
Overall Behavior_________________________________________________________________
Student Transcript Included: _____Yes _____ No Date__________________________
Name of School_____________________________
Principal’s Signature__________________________
34
The West Virginia Secondary School Activities CommissionAcademic Achievement Awards
School Award Application
The West Virginia Secondary School Activities Commission and the West Virginia NationalGuard are proud to sponsor the Academic Achievement Awards Program that is designed to honorthose schools and students who excel in all areas of school life.
This application is for the school awards and must be submitted to the West Virginia Second-ary School Activities Commission office by October 4, 2013. Participation in this awards pro-gram by schools is not mandatory.
Information Needed
Name of School _______________________________________ Senior / Middle School(please circle)
Address ____________________________________________________________________
Telephone _________________ Principal’s Name __________________________________
Team Sport Award:
Team (ex. football, cheer, baseball) ________________________________________________GPA (carried out three places-ex. 3.111) ____________________________________________(Remember to recalculate all weighted grades to 4.0 scale before final calculation)Average Attendance (ex. 4.123) __________________________________________________
Individual, Team Sport Award:
Team (ex. boys cross country, girls tennis) __________________________________________(Remember to recalculate all weighted grades to 4.0 scale before final calculation)GPA (carried out three places - ex. 3.111) ___________________________________________Average Attendance (ex. 4.123) __________________________________________________
Band Award:
GPA (carried out three places - ex. 3.111) ___________________________________________(Remember to recalculate all weighted grades to 4.0 scale before final calculation)Average Attendance (ex. 4.123) __________________________________________________
Date ________________________________
Name of School__________________________________
Principal’s Signature______________________________
35
VERIFICATION SHEET FOR SCHOOL AWARDS
Team Sport Award
NAMES GPA DAYS MISSEDCalculate on DURING 2012-2013
4.0 Scale
1. ___________________________ __________ ________________
2. ___________________________ __________ ________________
3. ___________________________ __________ ________________
4. ___________________________ __________ ________________
5. ___________________________ __________ ________________
6. ___________________________ __________ ________________
7. ___________________________ __________ ________________
8. ___________________________ __________ ________________
9. ___________________________ __________ ________________
10. __________________________ __________ ________________
11. __________________________ __________ ________________
12. __________________________ __________ ________________
Total __________ -:- 12 ________________ -:- 12
Carried out three places (ex. 3.111) = __________ = ____________
Individual, Team Sport Award
NAMES GPA DAYS MISSEDCalculate on DURING 2012-2013
4.0 Scale
1. ___________________________ __________ ________________
2. ___________________________ __________ ________________
3. ___________________________ __________ ________________
4. ___________________________ __________ ________________
5. ___________________________ __________ ________________
6. ___________________________ __________ ________________
Total __________ -:- 6 ________________ -:- 6
Carried out three places (ex. 3.111) = __________ = ________________
36
VERIFICATION SHEET FOR SCHOOL AWARDS
Band Award
NAMES GPA DAYS MISSEDCalculate on DURING 2012-2013
4.0 Scale
Total number of students in your band is (A) ___________-:- 2 = (B)________________
1. ___________________________ __________ ________________
2. ___________________________ __________ ________________
3. ___________________________ __________ ________________
4. ___________________________ __________ ________________
5. ___________________________ __________ ________________
6. ___________________________ __________ ________________
7. ___________________________ __________ ________________
8. ___________________________ __________ ________________
9. ___________________________ __________ ________________
10. __________________________ __________ ________________
11. __________________________ __________ ________________
12. __________________________ __________ ________________
13. __________________________ __________ ________________
14. __________________________ __________ ________________
15. __________________________ __________ ________________
16. __________________________ __________ ________________
17. __________________________ __________ ________________
18. __________________________ __________ ________________
19. __________________________ __________ ________________
20. __________________________ __________ ________________
21. __________________________ __________ ________________
22. __________________________ __________ ________________
23. __________________________ __________ ________________
24. __________________________ __________ ________________
25. __________________________ __________ ________________
26. __________________________ __________ ________________
27. __________________________ __________ ________________
28. __________________________ __________ ________________
(OVER)
37
(BAND AWARD CONTINUED)
29. __________________________ __________ ________________
30. __________________________ __________ ________________
31. __________________________ __________ ________________
32. __________________________ __________ ________________
33. __________________________ __________ ________________
34. __________________________ __________ ________________
35. __________________________ __________ ________________
36. __________________________ __________ ________________
37. __________________________ __________ ________________
38. __________________________ __________ ________________
39. __________________________ __________ ________________
40. __________________________ __________ ________________
41. __________________________ __________ ________________
42. __________________________ __________ ________________
43. __________________________ __________ ________________
44. __________________________ __________ ________________
45. __________________________ __________ ________________
46. __________________________ __________ ________________
47. __________________________ __________ ________________
48. __________________________ __________ ________________
49. __________________________ __________ ________________
50. __________________________ __________ ________________
51. __________________________ __________ ________________
52. __________________________ __________ ________________
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Total __________ -:- (B) Total ______________ -:- (B)
Carried out three places (ex. 3.111) = __________ = ________________
Duplicate this page if more space is needed.
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17 2112/38/ 3.17 - GPA for yearAny student that achieves a GPA ofmore than 4.0 in a school withweighted grades will revert back toa 4.0.
17 2112/38/ 3.17 - GPA for yearAll GPA for individual studentawards must be calculated on a 4.0scale.
Computing the Grade Point Average for the School Awards
Item One: Compute the GPA for each student (yearly).
ExampleFirst Semester Second SemesterEnglish - A - 4 English - A - 4Algebra I - C - 2 Algebra I - B - 3Biology - B - 3 Biology - A - 4Phy. Ed. - C - 2 Phy. Ed. - B - 3Am. History - B - 3 Psychology - B - 3Band - B - 3 Chorus - A - 4 Total 17 Total 21
Item Two: Combine the GPA’s on the verification sheets and divide.
Method for determining Grade Point Averagefor the Individual Awards
Item One: Grade Point Average (Based on all courses taken for the year)
ExampleFirst Semester Second SemesterEnglish - A - 4 English - A - 4Algebra I - C - 2 Algebra I - B - 3Biology - B - 3 Biology - A - 4Phy. Ed. - C - 2 Phy. Ed. - B - 3Am. History - B - 3 Psychology - B - 3Band - B - 3 Chorus - A - 4 Total 17 Total 21