msera meeting specifications
DESCRIPTION
This publication outlines the requirements for MSERA's annual meeting.TRANSCRIPT
Mid-South Educational Research Association Alabama/Arkansas/Kentucky/Louisiana/Mississippi/Tennessee
Dr. Clifford A. Hofwolt, Executive Director 615-322-8227 office
230 Appleton Place, #230 615-322-8014 fax
Vanderbilt University [email protected]
Nashville, TN 37203
Specifications for Planning an Annual Meeting of MSERA
When
Annual Meeting is held the first full week in November every year
Estimated Attendance: 250+
Structure of the Annual Meeting
Tuesday
Board Meeting in afternoon (approximately 30)
Board Dinner in Evening (approximately 30)
Wednesday
Registration and Exhibits
Concurrent Sessions am (9:00 to 12:00) and pm (1:40 to 4:30)
Luncheon and Keynote Address (Ballroom)
Graduate Student Social Hour (approximately 50 to 75)
Thursday
Registration and Exhibits
New Member/Graduate Student Breakfast (7:30 to 8:45)
Concurrent Sessions am (9:00 to 12:00)
Foundation Luncheon (approximately 25)
Concurrent Sessions pm (1:00 to 4:50)
Business Meeting (5:00 to 6:00) (Ballroom seating for 125)
Reception (6:00 to 7:30) (Ballroom for 150)
Friday
Registration
Past President’s Breakfast (7:30 to 8:45) (approximately 20)
Concurrent Sessions am (9:00 to 12:00)
Need at least 6 breakout rooms and Ballroom for Speaker, Socials, and Luncheon
Need coffee station in am and late afternoon
Typical Room Nights
Monday 10
Tuesday 90
Wednesday 120
Thursday 120
Friday 10
Audio Visual Screen in each breakout room
What are the average catering costs and annual % of increase
Find out what the hotel wants to have so that there are no room charges, could be so many room
nights or a certain food and beverage charge.
Find out if the meeting rooms have internet connections and what is the cost.
Can an internet “café” be arranged?
What about space for registration and exhibitor booths?