multi-purpose agricultural facility
TRANSCRIPT
Multi-purpose agricultural facility Final design, budget and construction update
During the presentation we will review:
• Facility vision and project purpose
• Strategic alignment
• Activities and use
• Final design and recommendation
• Construction schedule
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BackgroundProject history
Throughout this process, Strathcona County has confirmed direction with Council and the community to ensure the facility supports community needs.
• December 2012 – Council approves feasibility study
• March – October 2013 – Resident and user group survey in conjunction with study
• January 2015 – Council directs administration to proceed with study next steps
• Summer 2016 – Local community group engagement to inform programming and early design concepts
• October 2016 – Council approves:
– a regional facility concept
– the purchase and servicing of additional land and outdoor amenities to support a “plus” model for future expansion
• September 2017 – Council selects facility location
• December 2017 – Council approves $16.1M for 2018 budget to complete design layout and servicing of purchased site, including outdoor amenities
• March 2018 – Announcement of location
• September 2019 – Council direction to:
– proceed with detailed design
– proceed with design for additional elements: serviced campground; covered outdoor arena
– Explore costs associated with kitchen facility
• December 2019 – Council approves $36M for 2020 budget to construct multi-purpose agricultural facility
• June 2020 – Council directs administration to complete economic impact report3
Agricultural Service Board
Roles and Responsibilities
• Mandate Letter as of January 1, 2020:
– Provide direction on design and programming of the Multi-Purpose Agricultural Facility
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Advisory Committee
• Committee Purpose: provides insight and advice to the Project Working Team on the development of the MPAF
– specific to layout and design
• Was formed as a public engagement opportunity
– Listen and learn
• 13 members representing various stakeholder groups including:
– agriculture
– education and youth groups
– business
– community groups
– urban/rural perspectives
• Sept 24/2019: Committee was provided with a final look at schematic design and layout. It was understood that the layout and design was acceptable.
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Facility vision
A destination where residents from across the County can enjoy agricultural, community and social events.
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Multi-purpose agricultural facility Project purpose
The facility and site will:
• Enable residents to be more healthy, active, vibrant, and creative through participation in community events of all kind
• Help the County become a champion for advancing diverse agricultural business
• Display our agricultural heritage
• Create a heightened sense of community throughout the County
• Be open to the general public
• Be multi-purpose in nature, meeting the needs of agricultural groups, hosting special events, and enabling other non-traditional agricultural activities to occur
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Strategic plan
By meeting the guiding principles of this project, it will further the County’s vision to become Canada’s most liveable community.
Goal 1: Build strong communities to support the diverse needs of residents.
Goal 3: Cultivate economic diversification, within the petrochemical industry and beyond, through a business-friendly environment.
Goal 6: Provide facilities and services that are available and accessible to residents.
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Goal 1Goal 1
•Create opportunities for residents to lead healthy, active, vibrant lives
•Create unique spaces for agri-recreation
•Bring residents together to pursue their passion
Goal 3Goal 3
•Bookable event space for local business, agricultural or other
•Host events from conferences to livestock sales
Goal 6Goal 6
•Numerous available, accessible, and affordable spaces
•Provide quality amenities to encourage the interaction of community, recreation, and business uses
Multi-purpose agricultural facility Economic impact assessment
The facility will inspire a viable agriculture industry and economic development
• $33 million to local economy and 290 jobs over first five years of operation
• Revenues generated through medium and large regional events attracting visitors throughout Alberta
• Projected usage of 90 per cent (indoors) and 51 per cent (outdoors) by fifth year
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Strategic alignment
Recreation Strategy [2019]
• provide opportunities for residents who
currently cannot pursue their passion locally
• will create space for all residents to discover and explore new opportunities
– through open space activities
– attractive, affordable amenities
• meets the needs for identified required amenities:
– trails
– campground
– day-use space
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Strategic alignment
Tourism Strategy [2020]
• The multi-purpose agricultural facility will assist in enhancing the tourism experience in Strathcona County, generating community economic benefit and acting as a Market Ready Tourism Product
o nature-based offerings
o authentic agritourism activities
o immersive cultural experiences
o engaging events
o sport tourism
• It will assist in furthering focus areas:
o destination development
o product development
o marketing and promotional development
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Strategic alignment
Agriculture Master Plan [2015]
• “The multi-purpose agricultural facility could serve as a central facility capable of service to a wide range of interests”
Social Framework [2017]
• This facility will support the vision of the social framework
o Together we create a supported, safe and connected community
o Supports the outcomes of:
affordability
access to programs and services
Other
• Regional Agricultural Master Plan [in development, EMRB]
• Municipal Development Plan [2016]
• Beaver Hills Tourism Opportunity Assessment [2013]
• Trails Strategy [2012]
• Recreation Master Plan- Josephburg [2012]
• Recreation Master Plan – Ardrossan [2009]
• Open Space and Recreation Facility Strategy [2008]
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Animal housing
Main indoor arena
Open space
Covered outdoor arena
Camping area
Multi-purpose field
Final designCovered outdoor arena: specs
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• Community arena
• Supports the most local community uses
• Extends event season
• Not something we have in our community currently
• Barrel racing, 4H workshops, rodeo activities
o Pre-engineered
o Spectator seating (200)
o 38,500 sq ft
o Ring size is same as indoor arena
Final designCovered outdoor arena: design concerns raised
Concern raised:
• Current location too far from indoor arena
• Large events will want everything closer together for better event management and clear sight of animals
Principle:
• Facility designed with multiple components and vision of multi-purpose
• Location allows for multiple events to be hosted on the site at one time
• Moving location to beside indoor arena decreases opportunities for multiple events hosted at same time
• An additional outdoor covered arena is intended in future phasing.
Options:
a) Add additional outdoor covered arena for $4.5M + design and admin fees.
b) Alter the principles to reduce ability for multiple events at one time; and move the outdoor covered arena to the parking area west of the indoor arena. Potential for delay due to redesign.
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Outdoor covered arena
Indoor arena
Final designIndoor arena – lobby
Indoor arena
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• Open, welcoming bright space
• Lighting designed to not distract animals
Concession
Customer service
Final designMain indoor arena - considerations
Concrete, weight-rated floor for multi-purpose use:
• trade shows
• RV shows
• farm equipment shows
• conferences
• indoor sports (can hold 7 basketball courts)
Concrete is most easy to sanitize
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Final designIndoor arena - considerations
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• Ceiling height (55’) = roof in Festival Place or the tower at fire halls
• Community and operational needs for high indoor clearance = large structural supports (steel and
concrete)
• Increasing volumes and costs for steel for roof systems
Final designMain indoor arena - considerations
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• Will be the County’s largest conference space
• Allows for increased scope of events (including some at provincial level)
263’ x 132’ = 34,716 sq ft
• 6 Ardrossan banquet halls
• 7 Moyer banquet halls
With bleachers removed = 75,000 sq ft• Shell and Sherwood
Park Arena, back to back
• Both indoor Millennium Place fields
x7
Final designIndoor arena and animal housing
• Indoor arena 132’x263’
• Warm-up arena 132’ x 100’
• 80,000 sqft
• Pre-engineered structure
• Sized to support provincial event
• Spectator seating (1,200)
• Concrete floor
• Lobby
• Concession
• Site offices
• Washrooms
• Meeting rooms
• Catering room
• Judges lounge
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Bookable for small community events
Animal housingIndoor arena
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Flexible, convenient, and multipurpose
• Show offices and competitor prep area
• Heated
• Removable stalls: allows small trade fair
• Concrete building and floor
o most functional
o easy to sanitize
• Handwash stations at every door –
sanitation / bio-security
• Permanent wash racks
• Easy access to:
o washrooms (as close as possible to
outdoor arena)
o electrical (supports all types of shows)
o water
Final designAnimal housing
Final designAnimal housing – design concerns raised
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Additional animal housing
Concern raised: Not enough stalls when facility opens
Principle:
• Facility designed to meet regional needs with potential of attracting large shows
• Designed so additional barn could be added
• Current needs could be met with tent structure for temporary stalling
Option: build additional animal housing for $8.5M + design and admin fees.
Access / egress from animal housing
Concern raised: Loading and unloading animals from only
one side of the building is unsafe and inefficient
Principle:
• Facility designed with safety and biosecurity in mind
• Intended to separate animals from public and animal handlers
• Doors on all sides for use in an emergency. These doors could
be used as access, dependent on the event booking.
Final designOutdoor area - close to facilities
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Bleachers
Animal loading and handling zone
Campus style activity and programming space
Doors can be opened for indoor to outdoor activity
Outdoor uncovered arena
Final designServicing a rural site
• Multi-purpose
• Future growth to a provincial scale facility
• Environmentally responsible, sustainable and minimal operational impact while meeting the needs of users
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Focus on servicing to meet community needs and vision:
• Water service
• Sanitary
• Fire protection
• Stormwater management
• Traffic impact assessment requires roadway upgrades
• On-site roads and parking
• Technology infrastructure
Additional cost summary
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Budget category Additional Cost
Design and engineering $800,000
Construction
Site & utilities $13,750,000
TIA Impacts $800,000
IT networks / A/V /WiFi $1,000,000
Security Systems $250,000
Buildings <$ 4,500,000 >
Budget short fall $12,100,000
Revised construction estimate
Budget category Budget estimate
Design and engineering $ 4,298,000
Construction
• Site $ 23,966,000
• Buildings $ 24,860,000
Project administration and F/E $ 6,331,000
Contingency $ 4,755,000
Project estimate $ 64,210,000
Approved construction funding $ 16,110,000 (2018)
$ 36,000,000 (2020)
$ 52,110,000
Shortfall $ 12,100,000
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Current project budget
Construction budget prepared using “Class C” estimate (Sept 2019)
Approved funding
• 2017 $7 M
• 2018 $16.1M
• 2020 $36M
• Total $59.1M
Current budget estimate (Sept. 3, 2020)
• “Class B” estimate
• $12.1M increase for servicing
• Revised total: $71.2M
Class D• Conceptual design
Class C• Schematic design
Class B
• Design development (range -10% to +20%
Class A
• Pre-tender (within 5 to 10% of actual contract award price)
Estimates at different project stages
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Recommendation
• That Council approves an amendment to the capital budget of $12.1 million to allow the multi-purpose agricultural facility be built on scope and schedule, to move forward with vision.
• Alternately, that Council directs Administration to return with options to keep the budget within approved budget, which may include adjustment of vision, phasing or removal of components.
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Project schedule forecast
Phase Timeline Status
1. Functional program - fall/winter2 2018/19 - completed
2. Conceptual design - winter/spring 2019 - completed
3. Schematic design - summer/fall 2019 - completed
4. Design development - winter/spring 2020 - finalizing, June/July
5. Project Council direction/approval - September 29, 2020 - in progress
6. Detail design completion - fall 2020 - in progress
7. Development permit approval - spring 2021 - in progress
8. Procurement - January 2021 - prequal completed
9. Contract Award - March 2021
10. Construction - spring 2021
11. Completion - end of 2022
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