multiple dashboards david bleazard director: institutional planning [email protected]...
TRANSCRIPT
Multiple Dashboards
David BleazardDirector: Institutional Planning
Presentation to the HEDA User GroupNovember 2013
Multiple_Dashboards_Nov2013_1
Objective
• To provide an overview of the introduction of multiple dashboards at CPUT
• To show the first four dashboards developed• To give an idea of future developments
Background
• Dashboards were presented by IDSC at the 2010 User Group
• We were very excited• Created our ‘default’ dashboard for the MIS Portal• Introduced the making of a dashboard to our training
programme– Then dropped it again
• Dashboards stagnated
The MIS Portal
Revisiting the Dashboards
• In 2013 we returned to the idea of creating multiple dashboards, for different reporting purposes
• Driven to some extent by the ‘single sign on’ approach
• We discovered that it was not that easy to populate the dashboards with graphs
• There were ready-made options in HEDA– But anything else required the assistance of IDSC– Specifying our requirements was problematic
Schedule
• We developed an Excel schedule, or template, in which the various elements of a graph could be specified
• The elements correspond to the steps required in producing a graph
• The idea was twofold:– To have a clear way of indicating our requirements to IDSC – To have a record of each graph developed for a dashboard,
for selection within that dashboard or for re-use in another
Accessing Graph Elements
Graph Settings
Widget Settings
Elements Captured
• The Excel schedule lists the following aspects of a graph and associated widget:– Data category, or Data Source Group– Historical or current data– The database being accessed– A unique, descriptive name for the graph– Single or multi-access graph– Activate the link to open a data cube (Yes or No)– Data type (numbers or percentages)– Chart type (e.g. column, bar, pie)– Data view (multiple groups or single group)– Theme– Drill-down levels, where applicable (e.g. University > Faculty > Qualification Type)– Filter levels activated (Y or N)– Description of what the graph is reporting
Schedule
Available Dashboards
• These dashboards are currently in use:– MIS Portal, till recently the default and only dashboard– CPUT Public Dashboard, launched in September
• These dashboards are almost ready:– Enrolment Monitor– Student Success
• These are in development or planning:– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses
Public Dashboard
• This is an open dashboard, accessible to anonymous users (the general public) via the CPUT Home Page
• It provides a shortcut for CPUT staff to access the MIS Portal and other dashboards, via a single sign-on process
Public Dashboard
• The public dashboard is restricted to graphs– No data cubes are provided– The graphs do not have the “View Detail” icon that calls up
the related cube
• All of the graphs provide the numbers, when the cursor hovers over an element of the graph
• Some of the graphs have drill-down capability to one or two lower levels
Link on Public Dashboard
Public Dashboard
Drill-down
Enrolment Monitor
• The Enrolment Monitor dashboard was developed to enable users to track the progress of enrolments
• The dashboard filters allow each user to go back to the particular Faculty or Department he or she is interested in
• The Monitor will incorporate the enrolment projections in the 2014-2019 Enrolment Plan
Enrolment Monitor
Student Success
• The Student Success dashboard is two dashboards in one, with a tab for Throughputs and another for FTE Pass Rates
• It was developed to assist Faculties and Departments in annual review processes
• Some of the graphs and reports include a norm, against which performance can be measured
Throughputs
Throughputs
Pass Rates
Future Developments
• Dashboards being developed or planned:– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses
Faculty Dashboard
HoD’s Dashboard
Transformation Dashboard
Etc.