Elections Information SessionFriday, January 13th, 2012

4pm – Bronfman Concourse

Agenda

• Introduction to the BOD

• Availability and description of positions

• Candidate Eligibility and Requirements

• Important Dates

• Debates

• Procedure and Penalties

• Exec Council

Board of Directors

• The Board of Directors shall represent all members of the MUS and act on their behalf to the best of their ability as directed by the general membership of the MUS and the mission of the MUS

• 17 Positions

• 13 of 17 Positions Open for Elections

Available Positions - BOD

The following members will be elected by the general membership (all students) of the MUS

• MUS President

• MUS Management Senator

• MUS Management Reps to SSMU (2)

Available Positions- BOD

The following members will be elected by students in the relevant academic area, with voting powers:

MUS Accounting Rep MUS Marketing Rep

MUS Math/Stats Rep MUS Strategy/Entrepreneurship Rep

MUS Economics Rep MUS Finance Rep

MUS Int’l Mgmt / IB Rep

MUS Info Sys / Operations Mgmt Rep

BOD Responsibilities• Define the long-term strategy of the MUS

• 5-year Strategic Plan

• Ensure the sustainability of the MUS

• Direct Executive Council members

• Foster transparency of all MUS activities

• Approve MUS Budget

Candidate Eligibility

• All BCom students enrolled in courses in their election year

• Exchange students not permitted

• Candidates must declare any plans, confirmed or otherwise, in the next year for exchange or co-op placements prior to election

•Only permitted to run for one position in a given election

•Submit the following by nomination deadline:

1. An endorsement sheet (available online) with:• 40 student signatures - Academic Area Representatives• 80 signatures - Representative to SSMU• 80 signatures - Executive Council• 120 signatures - President

1. Proof of enrollment2. A 150 word write-up stating their platform and/or autobiography• Explain 2 to 5 points of campaign platform

3. A professional photograph4. A signed copy of the Candidate’s Agreement agreeing to all its contents

Requirements

Important Dates – BoD• Jan 20: Nomination period begins

• Feb 1: Nomination period ends

• Feb 2: Candidates’ Meeting 4pm

• Feb 3: Debates 10am – 2pm

• Feb 6-9: Board of Directors (and President) voting

• Feb 9: Announce election results at 4a7 @6pm

Debates• Feb 3rd 10am to 2pm

• Present election platform:

• Maximum of 5 minutes for President candidates

• Maximum of 2 minutes for all other positions

• Q & A period following presentations

• Disqualified if 30 minutes late to debate

Campaign Procedures • Campaigning: “An active attempt to advertise one’s candidacy or

intentions to run in an election, including any form of online, print, or verbal communication”

• Campaigning period: Candidates’ Meeting Feb 2nd - Feb 9th

• All campaign material must be approved by the Chief Returning Officer

• The distribution of leaflets is forbidden

• Classroom speeches: 60 second limit per candidate

• Before/after class time, if permitted explicitly by the instructor

Penalties for Infractions• In situations where offences or irregularities may have seriously

skewed the election results, the Elections Committee may declare the election invalid and call for a re-election.

• System of sanctions:

• Formal warning

• Removal of campaign rights:

• right to poster, classroom speeches, online content

• A prohibition on campaigning

• A disqualification from the election

Other Positions

• Ombudsperson: Appointed by incoming Board of Directors

• Clubs Council Rep: Appointed by a majority of MUS Club Presidents at first Club Council with incoming Presidents

• HR Director: Appointed by incoming Exec Council

Appointed Positions - Exec Council

MUS VP Academic

MUS VP Finance

MUS VP Communications

MUS VP Engagement

MUS VP External

MUS VP Internal

MUS President

Interview Panel ‐ Exec Council• All Executive Council hiring is to be conducted by a hiring committee selected

by the Board of Directors composing of:

• President

• Board of Directors members

• Ombudsperson, at his or her discretion

• Standardized questions and scoring rubric to ensure to fairness

• Read more in the MUS Appointment Policy (available online)

Important Dates – Exec Council

• Feb 13 – 17: Execs gather signatures and submit applications (Friday @ noon)

• Feb 18 – 26 : Reading Week

• Mar 5 – 7: Exec interviews (in evenings)

• Mar 8: Exec appointments

• Mar 10/11: Exec Retreat

• Mar 15: Release Involvement Package

SSMU Elections

• Management Senator position elected through SSMU Elections

• Nomination Period: Feb 1st - 27th

• Extended Nomination Period: Feb 27th - 29th

• Candidates Information Meeting: March 1st

• Campaign Period: March 5th - 14th

• Candidate Debates: March 6th

Get Involved!• To improve our academic competitiveness and performance in inter-university

competition to levels consistent with top business schools.

• To improve communication to, and feedback from our students in moving towards a more transparent, inclusive MUS.

• To move towards a more environmentally sustainable academic curriculum, building and operations.

• To maximize the professional development offered to our students.

• To strengthen relations between the MUS and both its alumni network and corporate partners.

Questions?If you have additional questions, please email any of the following:

1.CRO: clement.chuong@mail.mcgill.ca

2.VP Internal: internal.mus@mail.mcgill.ca

3.President: president.mus@mail.mcgill.ca