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Thank you for requesting an application pack for the post of:

Project Manager at the Corporate Headquarters, Cultra

Please find enclosed:

Job description and Personnel Specification General terms and conditions Application Form Monitoring questionnaire

Please return completed application forms to [email protected] or by post to -

Human Resources DepartmentNational Museums Northern IrelandUlster Folk and Transport Museum153 Bangor RoadCultraHolywoodBT18 0EU

PLEASE DO NOT DETACH ANY PAGES FROM THE APPLICATION FORM.

INCOMPLETE APPLICATION FORMS WILL NOT BE ACCEPTED.

THE CLOSING DATE FOR RETURN OF APPLICATIONS FOR THE ABOVE POST IS:

4.00PM ON THURSDAY 21 JUNE 2018

APPLICATIONS RECEIVED AFTER THE CLOSING TIME AND DATE WILL NOT BE CONSIDERED.

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mailto:[email protected]

JOB DESCRIPTION

Job Title: Project Manager – Unlocking Our Sound Heritage

Grade: Staff Officer Salary Scale: £29,317 - £31,446

Department: Collections Location: Corporate Headquarters, Cultra

Responsible to: Head of Curatorial Duration: Fixed Term for 3 Years

Organisational background:National Museums Northern Ireland was established by The National Museums & Galleries (NI) Order 1998, and comprises the Ulster Museum, Ulster Folk & Transport Museum and Ulster American Folk Park. Between them, the National Museums group is the largest visitor attraction in Northern Ireland and makes a significant contribution to cultural tourism.

National Museums Northern Ireland is an ambitious organisation delivering award-winning museum services to more than 700,000 visitors annually. Our mission is to: Develop, manage and care for our collections to benefit current and future generations Make our collections accessible to the widest possible audiences Play a leading role in the economic and social wellbeing and future of this place Build an organisation where people feel valued

The organisation receives its core funding from the Department for Communities (DfC), but generates income and sponsorship from a variety of other sources to meet its revenue and capital expenditure needs.

Overall purpose of job:To project manage one of the ten national/regional hubs leading the digitisation, cataloguing, ingestion and dissemination of audio material.

This job is part of “Unlocking Our Sound Heritage”, an ambitious project funded by the HLF and led by the British Library in conjunction with national and regional partners across the UK.

Unlocking Our Sound Heritage will digitally preserve almost half a million endangered sound recordings digitise from across the UK and make 100,000 available online transforming the visibility of sound archive collections in the process.

National Museums Northern Ireland will be the hub for Northern Ireland. Over three years we will digitise 5,000 physical sound items, from our own collections, and from other collections within our area. The digitised material will then be used as part of a learning and outreach activity for the benefit of the people of Northern Ireland.

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The activities which the post holder will be expected to perform will include the following:

Duties and Responsibilities Management of all aspects of the hub’s activities for Northern Ireland as part of this UK-wide

project. Management of the project team, both staff and volunteers, based at National Museums Northern

Ireland, to select, negotiate, digitise, catalogue, ingest and share archival audio recordings. Management of public engagement and learning aspects of the project in Northern Ireland. To work

with others to ensure that a wide range of audiences engage with and benefit from the sound heritage that is being digitised.

Monitor progress and report to the management team at National Museums Northern Ireland and the British Library.

Represent National Museums Northern Ireland at meetings related to the project. To work with colleagues at National Museums Northern Ireland, other hub partners and the British

Library to achieve the aims of the project.

Resources Managed Audio Digitisation Officer Cataloguing Officer Rights Clearance Officer Learning Officer Project team including volunteers Budget (including staff costs) of around £600,000 over the three years of the project.

Main Tasks Responsibility for the management of the project, including all project administration and timely

delivery against project milestones. Manage the associated project staff, ensuring that their work programmes align with the project’s

needs and that their training and development needs are regularly reviewed and supported. Manage the financial resources and collect the information necessary to draw down the HLF grant

payments. Identify and manage risks relating to the project. Arrange for original sound material to be lent to National Museums Northern Ireland in order for it

to be digitised. Ensure that the material is kept in a secure environment while on the premises and returned to the owners as appropriate.

In conjunction with the Rights Officer negotiate rights agreements following the agreed guidelines to allow for public access to the digitised material.

Plan and coordinate the public engagement and learning activities related to the project in Northern Ireland. To work with staff, volunteers, community groups and others to ensure that the target audiences have suitable opportunities to engage with the material being digitised.

Develop the public profile of the project in Northern Ireland. Deal with media and PR issues relating to the activities of the hub in step with the policy and guidelines of the British Library and National Museums Northern Ireland.

Demonstrate a willingness to take on a range of tasks and to develop new skills, as appropriate, to support the delivery of the project.

Oversee quality control relating to digital assets and rights clearance documentation created throughout the project.

Any other duties appropriate to the grade and project.

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PERSON SPECIFICATION

Essential Shortlisting Criteria

1. Educated to degree level or equivalent plus two years’ experience working in a similar role OR in the

absence of a degree, four years’ experience working in a similar role

2. Strong project management experience

3. Experience of managing collaborative projects

4. Experience of recruiting, supporting and managing volunteers

5. Experience of HLF projects

6. Experience of audience development and public engagement projects

7. The ability to work both independently and as part of a team.

8. Excellent oral and written communication skills

9. Experience of effectively communicating with and influencing a range of stakeholders

10. Good working knowledge of MS Office and Social Media

11. Proven leadership and people management skills

12. Proven ability to manage projects with conflicting priorities ensuring that identified deadlines are

met

13. Ability and willingness to travel within the UK in order to represent the project

14. Ability to work with some flexibility, as occasional evening and weekend work may be required.

Desirable Shortlisting Criteria

1. Strong project management experience in an archive, library, museum, community heritage

organisation, academic or other similar environment

2. PRINCE2 or other project management qualification

3. Knowledge and understanding of audio archives.

4. Experience of managing projects delivering online content

5. Knowledge of licensing and rights management.

6. Experience of PR, including use of social media and websites

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General terms and conditions of employment

Project Manager at Corporate Headquarters, CultraThis is an indication of the conditions of employment and is not intended to be exhaustive. A full list of details will be provided on appointment.

Hours and Attendance This is a full time post and the successful candidate will be expected to work 37 hours per week. It is anticipated that the post-holder will commence this role in September 2018.

Salary The post is graded on the Staff Officer salary scale currently £29,317 - £31,446 per annum.

Pension Staff are eligible for membership of the Principal Civil Service Pension Scheme. Further details of the terms and entitlements under this scheme will be made available upon commencement of employment.

Annual Leave The annual leave entitlement will be 25 days, rising to 30 days after 5 years’ service plus 12 bank / public holidays.

Learning and DevelopmentNational Museums Northern Ireland promotes learning and development opportunities within the organisation.

Pre-Employment Checks If you are under consideration for appointment you will be required to undergo an Access NI check.

Details of two referees should be provided. Referees will only be contacted after interviews have taken place.

All applicants are required to be fit for the complete range of duties as outlined and will be required to complete a Health Declaration Form and may be required to attend a medical examination.

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Data ProtectionPersonal information that you provide in connection with your application and information subsequently provided during the course of your employment, will be used and processed by National Museums NI and our pension administrators and occupational health advisers. This will be in accordance with the General Data Protection Regulation (GDPR) and Data Protection Bill, in order to perform an employment contract and to comply with legal obligations. Please ensure that the information you give to us is correct and that you let us know of any changes as soon as possible. Further information can be found through the Information Commissioner’s Office (ICO) website, which includes your individual rights under GDPR: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/

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https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/

Application Form for Project Manager at Corporate Headquarters, Cultra

Please complete this form accurately and in as much detail as possible, using typescript or BLACK INK. Applications for this post will only be accepted on this form and CVs will not be accepted. Please note that the closing date for the return of completed application forms is 4pm on Thursday 21 June 2018

PERSONAL DETAILS

Surname Forenames Title

Address

Postcode

Email address

Telephone Numbers Home Work Mobile

Do you require a work permit to work in the UK? Yes / No

If yes, please provide details

Do you require any adjustments to take part in our selection process effectively? Yes / No

If yes, please provide details

Please indicate any dates you will not be available for interview

ACADEMIC OR OTHER QUALIFICATIONS (Documentary Evidence will be required from the successful candidate)

School, college, university etc Qualifications and date obtained

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Ref. PM/0618/

MEMBERSHIP OF PROFESSIONAL/TECHNICAL BODIES

Name of Association or body Status and date of membership

PRESENT/MOST RECENT POSITION

Employer’s Name

Address

Job Title

Start date Current or final salary

Notice required Earliest available start date

Reason for leaving or seeking other employmentBrief outline of your duties/responsibilities (please continue on a separate sheet if necessary)

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OTHER PREVIOUS EMPLOYMENT (List previous employment starting with the most recent)

From To Employer’s name Job title and main duties Reason for leavingand address and final salary

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PLEASE OUTLINE HOW YOU FEEL YOU MEET EACH OF THE CRITERIA BELOW. EACH OF YOUR RESPONSES SHOULD BE LIMITED TO 250 WORDS.

It is important that you demonstrate how you satisfy the full requirements of the post as NMNI will interview only those candidates who appear from the information provided to have the best knowledge, skills and experience associated with the duties of the post. Please use an additional sheet if required.

ESSENTIAL CRITERIA

1. Educated to degree level or equivalent plus two years’ experience working in a similar role OR in

the absence of a degree, four years’ experience working in a similar role

2. Demonstrable strong project management experience

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3. Experience of managing collaborative projects

4. Experience of recruiting, supporting and managing volunteers

5. Experience of HLF projects

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6. Experience of audience development and public engagement projects

7. The ability to work both independently and as part of a team.

8. Excellent oral and written communication skills

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9. Experience of effectively communicating with and influencing a range of stakeholders

10. Good working knowledge of MS Office and Social Media

11. Proven leadership and people management skills

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12. Proven ability to manage projects with conflicting priorities ensuring that identified deadlines are

met

13. Ability and willingness to travel within the UK in order to represent the project

14. Ability to work with some flexibility, as occasional evening and weekend work may be required.

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Additional Shortlisting CriteriaPlease note that in the event of a large number of applications being received, the desirable criteria will be used as part of the shortlisting process.

Desirable Criteria

1. Strong project management experience in an archive, library, museum, community heritage

organisation, academic or other similar environment

2. PRINCE2 or other project management qualification

3. Knowledge and understanding of audio archives.

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4. Experience of managing projects delivering online content

5. Knowledge of licensing and rights management.

6. Experience of PR, including use of social media and websites

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FURTHER INFORMATIONPlease give details of any interests or activities outside work or any other information, which you consider relevant to your application.

REFERENCESPlease provide details for two people who are able to provide references relating to your work experience and suitability for the post for which you are applying. One referee should be your current or most recent employer. Referees will only be contacted after interviews have taken place.

Name NamePosition PositionAddress Address

Telephone TelephoneEmail Email

HEALTHPlease note that if you are under consideration for appointment you will be required to complete a Health Declaration Form and may have to attend a medical examination.

CRIMINAL RECORDPlease note if you are under consideration for appointment you will be required to be checked through ACCESS NI.

DECLARATIONI hereby certify that all the information given by me as part of this recruitment process is correct to the best of my knowledge and that all the questions relating to me have been accurately and fully answered.

A candidate found to have knowingly given false information or to have wilfully suppressed any material fact may be liable for disqualification or, if appointed, to dismissal.

Signature Date

National Museums Northern Ireland is committed to equal opportunity in employment. All applications for employment are considered strictly on the basis of merit.

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MONITORING QUESTIONNAIRE

Post Project Manager

Reference PM0618/

National Museums Northern Ireland is committed to equality of opportunity as reflected in our Equal Opportunities Policy and Equality Scheme. Monitoring is an essential step in this process. We would therefore ask you to complete this form.

1a Date of Birth 1b National Insurance Number

2 Gender Male Female

3 Marital Status Single Married Divorced

Widowed Separated

4 Ethnic Origin White Indian Pakistani

Black African Black Caribbean Black Other

Irish Traveller Mixed Ethnic Group Bangladeshi

Chinese Other, please specify

5 Disability The Disability Discrimination Act 1995 defines a disabled person as someone with a physical or mental impairment which has a substantive and long-term adverse effect on his/her ability to carry out normal day-to-day activities.

Having read this definition do you consider that you are a disabled person or that you have a disability?

Yes No

If you have answered ‘Yes’ to the above question please tick the appropriate boxes below to indicate the nature of your disability (tick as many as apply to you):

Visual Impairment

Hearing Impairment Learning Disability

Mental Health Difficulty

Mobility Impairment Speech Impairment

Reduced Physical Capacity

Physical Co-ordination Difficulties

Severe Disfigurement

Other, please specify

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6 Community Background

We are required to monitor the community background of applicants and employees, as stipulated by the Fair Employment and Treatment (NI) Order 1998.

Regardless of whether we practice religion, most of us in Northern Ireland are seen as either Roman Catholic or Protestant. We therefore ask you to indicate your community background below. If you do not complete this section we are encouraged to use the ‘residuary method’ of monitoring, which means that we can make a determination on the basis of personal information on file or your application form.

Protestant Community

Roman Catholic Community

Neither

7 Religious Belief We monitor the Religious Belief of applicants and employees. We recognise that there may be occasions where Religious Belief differs to perceived Community Background, especially where the residuary method has been used to make a determination.

In order to ensure that our records are correct, please indicate your Religious Belief by ticking one box below.

Christian Muslim Hindu

Sikh Jewish Buddhist

None Other, please specify

8 Dependants We understand persons with dependants to be those with personal responsibility for the care of a child, the care of a person with an incapacitating disability and/or the care of a dependant elderly person.

Do you have dependants?

Yes No

9 Age We monitor the age group of applicants and employees, in line with the Employment Equality (Age) Regulations (NI) 2006.

We therefore ask you to indicate your age grouping by ticking the appropriate box below.

16 – 29 30 – 44 45 – 59

60 - 69 70 – 74 75 +

10 How did you hear about this vacancy?

The above information will be used for Equal Opportunities Monitoring only. The questionnaire will be kept separate from the application form and the selection panel will not have access to it.

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