naa researching aboriginal records v01 sg 20110704
DESCRIPTION
A presentation on the Koorie Reference Service for accessing information about records relating to Victorian Aboriginal people in the collection of the National Archives of Australia and Public Record Office VictoriaTRANSCRIPT
![Page 1: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/1.jpg)
National Archives of Australia & Public Record Office
VictoriaResearching Aboriginal Records
17June 2011 (Victorian Archives Centre)
Ed Story
![Page 2: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/2.jpg)
Recognition of CountryRecognition of Country
Acknowledgement:I acknowledge and pay my respect to the traditional custodians and elders, past, present and future.
This presentation may show images of deceased people.
![Page 3: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/3.jpg)
What I will cover today• The Koorie Reference Service• Searching for records in the Koorie index of names
(KIN) database• Viewing records from the PROV collection• Other online resources available in Reading Room:
– BDM Index, Probates, Inquests, Passenger lists
• Using the NAA Record Search catalogue• Viewing records from the NAA collection• What I found out about my mob using government
records
![Page 4: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/4.jpg)
Koorie Reference Service• Assists Aboriginal clients access government records held at both PROV and
National Archives of Australia (NAA)
• Clients include individual researchers, Stolen Generations members, referred queries from Link Up, Koorie Heritage Trust and other Aboriginal organisations
• Carry out name searches of Koorie Index of Names database (PROV records), Bringing Them Home database (NAA records), BDM registers, on behalf of individuals
• If the query was received via email/letter, provide results of searches via written response (email/letter)
• Individuals then have the option and information they need to order and view original records in the reading room, take digital copies or request copies be made for them
![Page 5: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/5.jpg)
What is covered in the service• Koorie Index of Names database (PROV)• Bringing them Home database (NAA)• Other indexes to records useful for family
history in general:– Births, Deaths and Marriages– Inquests– Wills and Probates
![Page 6: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/6.jpg)
What is provided to the client?• Written response detailing what was found for
each search• Reference details of records that contain
information relevant to the search• Not the information in the records – just
information that will help clients access them in the VAC reading room
![Page 7: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/7.jpg)
Koorie Reference Enquiries Contact: Ed Story
Tel (PROV): 03 9348 5773
or (NAA): 03 9348 5775
Email: [email protected]
![Page 8: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/8.jpg)
How to search the KIN database
• Step 1: Accessing KIN• The KIN Database can be
accessed from computers in PROV’s Reading Rooms.
• Please note that this site cannot be accessed by the public outside of PROV’s Reading Rooms.
![Page 9: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/9.jpg)
How to search the KIN database
![Page 10: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/10.jpg)
How to search the KIN database
• Step 2: Searching There are a number of ways to search within the KIN database.
• One of the most effective search methods is by entering a name into the 'Surname' box on the search screen.
![Page 11: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/11.jpg)
How to search the KIN database• Step 2: Searching • Besides a surname search, the database also allows you to
undertake a number of other searches. • You can search by place: this search is useful if you are looking
for information about a place, rather than a person.
![Page 12: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/12.jpg)
How to search the KIN database• Step 2: Searching • By event year: this search will give you the date of a
record, or a date mentioned in the record. You can expand the range of years searched by using the drop down function next to each box.
![Page 13: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/13.jpg)
How to search the KIN database• Step 2: Searching• By Birth Year or Death Year: The 'Birth' and 'Death' date fields
can be used to search for people if their age or these dates are recorded. Again, you can expand the range of years searched by using the drop down function next to each box.
![Page 14: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/14.jpg)
How to search the KIN database• Step 3: Search Results• Search results are arranged into a number of
different columns each highlighting different information about the record.
![Page 15: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/15.jpg)
How to search the KIN database• Step 4: Sorting Results • You can sort results by clicking on the relevant
column; if you click on the date column for example, you can change the order of the results from the latest to earliest date.
![Page 16: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/16.jpg)
How to search the KIN database• Step 5: Ordering Records • Once you have located the entries for the individuals you are
researching, make a note of the following details from the search results: Series (VPRS), Consignment, Unit, Item and Page numbers. These are in the last column of results.
![Page 17: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/17.jpg)
After you have searched the KIN database
• Step 6: Log in to PROV’s online catalogue at www.access.prov.vic.gov.au to order the records for viewing at the VAC reading room. See PROVguide 19 Registering and Maintaining a Public User Account for information on creating a public user account if you do not already have one.
![Page 18: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/18.jpg)
Ordering PROV records identified in KIN database for viewing
• Step 7: Go to the Direct Order menu
![Page 19: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/19.jpg)
Ordering PROV records identified in KIN database for viewing
• Step 8: Enter in the relevant details as identified above and click on the Order button.
![Page 20: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/20.jpg)
Checking your when records will be ready for you to view
• Step 8: Your order will be confirmed and will display the date and time your record will be available for viewing in the reading room.
![Page 21: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/21.jpg)
Further information on using the KIN database
For further information see• PROVguide 67 Koorie Heritage – Koorie Index
of Names Project• HOW TOguide 67 How to search the KIN
database• PROVguide 21 Ordering Records for help with
ordering• These are available online and in reading
rooms
![Page 22: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/22.jpg)
Researching other databases in the reading room to find records
• Births Deaths and Marriages indexes
• Wills and Probates (see PROVguides 26, 29 and 70 and HOW TOguides 29, 68 and 75)
• Inquest records (PROVguide 71)
![Page 23: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/23.jpg)
Bringing Them Home Name Index• The National Archives' Bringing Them Home (BTH)
name indexing project arose from recommendations made in the Bringing Them Home, the report of the National Inquiry into the separation of Aboriginal and Torres Strait Islander Children from their Families released in July 1997
• Fact Sheet 175 – Bringing Them Home Name Index
• Not accessible to general public – enquiry must be made through Koorie Reference Officer
![Page 24: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/24.jpg)
![Page 25: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/25.jpg)
![Page 26: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/26.jpg)
![Page 27: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/27.jpg)
How can you access NAA records?
• View records in the reading room• Make your own photographic copy by using your own
camera• Purchase a copy• Purchase a digital copy (attached to RecordSearch
entry)• View/download a digital copy if the record has
already been digitised and is available through RecordSearch
![Page 28: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/28.jpg)
Are all NAA records available to the public?
• No – 30 year ‘rule’• Over 30 years old – NAA• Less than 30 years – FOI request to the
agency• Access examination – Open, Closed or
Open with exception
![Page 29: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/29.jpg)
![Page 30: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/30.jpg)
![Page 31: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/31.jpg)
![Page 32: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/32.jpg)
Ask yourself: what was your family’s contact with
government?
![Page 33: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/33.jpg)
My Mob• Family records can be
searched, just recently I searched for my adoptive fathers and grandfathers war service records from WW1 & WW2.
• John Robert Story
![Page 34: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/34.jpg)
![Page 35: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/35.jpg)
![Page 36: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/36.jpg)
My Mob
• Photo of my adopted grandpa, Ormond Charles Green
![Page 37: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/37.jpg)
![Page 38: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/38.jpg)
![Page 39: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/39.jpg)
Questions?
Copies of this Powerpoint presentation are available online at:http://www.slideshare.net/publicrecordoffice/
![Page 40: Naa researching aboriginal records v01 sg 20110704](https://reader036.vdocuments.net/reader036/viewer/2022062419/558512ebd8b42ac10a8b4f11/html5/thumbnails/40.jpg)