NASA Office of Headquarters Operations All Hands

October 29, 2014

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Agenda Equal Opportunity and Diversity Management Information Technology and Communications Facilities and Administrative Services Human Resources and Management Business Management and Systems Support Questions

Equal Opportunity and Diversity ManagementMartin Reyes-DuranDirector

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EODM Updates Diversity & Inclusion Program with LeVar Burton

23 July 2014

Conflict Resolution Awareness Day16 October 2014

Alternative Dispute Resolution Training22 October 2014

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Demonstrated Commitment to Community Partnerships (D&I Plan, Principle 4)

1) Community Activity – Amidon-Bowen Elementary School/Office of Education- STEM “I’m An Engineer” activities (build a satellite & build a rover)- Fall activity October 8 – November 19- Employee and Senior level participation encouraged

2) Competitive Employment Opportunities (CEO) Program/Office of Education

- District of Columbia Public School (DCPS) Mentoring program

- Mentors needed for high school students with disabilities

- Mentoring is provided after work (4 hours/month for 6 months)

EODM Partnerships

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1. Veterans Program Outreach via Army Soldier for Life Program

LaShawn McDuffie, Disability Program Manager

2. The NEAR Program (NASA Early Resolution)

Claudia Silver, ADR Program Manager

3. NASA REAPS (NASA Reasonable Accommodation Program Solutions)

LaShawn McDuffie, RA Program Manager

4. Federal Women’s Program

Claudia Silver, Special Emphasis Program Manager

EODM Upcoming Initiatives

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Equal Opportunity & Diversity Management is All of Us!!

Everyone can:

1. Demonstrate and encourage an inclusive work environment

2. Attend HQ diversity/special emphasis observances events and training

3. Participate in the HQ Community Outreach activities (I’m An Engineer Program and/or CEO Program)

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EODM Upcoming Events

“I’m An Engineer” Supply Drive - Build a rover activity

- iPhone boxes and cylinder shaped medicine bottles needed - Collection boxes are in lobbies through November 21st

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Questions?

Information Technology & Communications DivisionVictor ThompsonDirector

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IT Services UpdateMicrosoft Office Upgrade From MS Office 2010 to MS Office 2013

• This Project is nearing completion, additional upgrades to occur this week • ITCD has developed formal classroom training on the products as well as one hour workshops

focused on the differences between Office 2010 and Office 2013 • For additional information please visit the Office 2013 Upgrade Project page at http

://itcd.hq.nasa.gov/office-2013.htmlNASA Account Management System (NAMS) Upgrade and available for use on November 12, 2014

• NAMS is the Agency wide application used for requesting and management of IT Accounts and Physical Access to NASA resources and assets

• Upgrades and enhancements include improvements to the user experience through simplified input screens, improved request status tracking, and ease of use

• Customer outreach material and instructions will be distributed, training videos are available at https://icam.nasa.gov

• This upgrade will result in an outage of the IT Account and Physical request system from 5pm 07-Nov to 6am 12-Nov (Veterans Day weekend)

• No new, modifications to, or deletions to IT accounts or physical access with be possible through NAMS

• NAMS requests that are in progress will be migrated to the new system

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Upcoming in 2015

• Improved security and management of mobile devices• The ACES End User Service Office has initiated a pilot for the deployment of

Mobile Device Management service for the Agency• Will be used by all mobile devices that access and/or store NASA information

(Government issued and Personal)• To participate in the pilot, register at; https://eu.ndc.nasa.gov/sites/centers/Lists/MDMPilotRegistration/AllItems.aspx

• Enhancements to the HQ telephone service• Upgraded software phone capability, includes video• Ability to retrieve your voice mail through your e-mail (Outlook)• Ability to retrieve and manage your voice mail through a web browser

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Questions?

HQ Facilities & Administrative Services DivisionDave RedmanDirector

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Building Update• Completed final floor and moved personnel back

from Swing Space in September• There will still be some work to be completed.

• Punch list items• Level IV Physical Security for exterior

• Applied for LEED Gold rating

• Flu shots are available on Tuesdays and Thursdays• Government employees for now• If supplies allow Contract employees later

• Badging office will be closed November 10

Building Services

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New FASD Staff Members• Jonathan Pirkey• Melissa Kopecky

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Questions?

Human Resources Management Division

Deedy Peters

A.S.P.I.R.E.Accentuating Strengths and Professionalism through Influencing, Reflection and Education

Audience: GS 9-12 NASA HQ civil servants (engineering, science, and administrative professionals) with at least one year of experience at HQ

Purpose: A nine-month program that provides leadership development for a diverse group of individuals who have high potential to grow and take on more responsibility for the agency.

Benefit: The program is developing a cadre of leaders in the lower levels for succession planning, while also enabling the individuals to best serve their organization.

UPDATE:

Last Session – September 24, 2014

Program Graduation Activities – October 29, 2014; 18 Graduates

eMergeEmployees Mentoring Employees for Readiness, Growth and Excellence

Audience: NASA Headquarters employees at all organizational levels.

Purpose: The purpose of the eMerge Program is to provide NASA HQ employees the opportunity to develop professionally through formal relationships.

Benefit: Enhance communication and collaboration across organizations.

UPDATE:

Post-Close Review – Conducted an evaluation of the FY14 program in September.

FY15 Program Call – Week of November 3rd

FY15 Program Kick-Off – December 2014

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NASA HQ Learning Topics Emotional Intelligence Political Savvy: Mastering Power & Politics at

NASA September 16, 2014 March 3, 2015

Working Across Boundaries December 2-3, 2014

Trust Working At the Speed of Trust – January 28, 2015 Leading At the Speed of Trust – March 24-25, 2015

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New HRMD Staff Members

Susan Boggs, HR Deputy DirectorLinda Perozo, HR AssistantLauren Malmon, HR Specialist (HR Development)

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Questions?

Tanye Coleman

Office of Budget Management and System Support Update

Travel Update

HQ is currently in the Sustainment Periodo Only Arrangers can create and submit travel authorizations and

create voucherso Travelers must work with Arrangers to book reservationso Arranger training is not currently open to travelers

Length of the Sustainment Period is still being determined

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Business System Resources

Travel/SAP/Business Objects (BOBJ) training opportunities, job aids, and more!

BASO Website (baso.hq.nasa.gov)

Travel Office Website (http://travel.hq.nasa.gov)

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NASA’s FY15 Budget Request

Science(SMD)

Aeronautics(ARMD)

Space Tech(STMD)

Human Exploration

(HEOMD)

Education(EDUC)

Cross Agency Support ($2.8B)(MSD)

Construction and Environmental Compliance and Restoration

(CECR)

Center Mgmt. & Ops(CMO)

Agency Mgmt. & Ops ($740M)

(AMO)

OCIOSafety & Mission

SuccessAgency

Management ($366M)

NASA ($17.5B)

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Agency Management ($366M)

HQ Labor & Other

NASA’s FY15 Budget Request (cont.)

Executive Offices

OoE

OCFO

SBP

Communications

OIIR

A-Suite

ODEO

OGCOLIA

Mission Support

MSD

OHCMOPS

OP

NMO-JPL

OSI

Internal Controls

HQ Operations

EODM

OBMSS

HRMD

FASD

ITCD

Front Office

$36M

$41M

$86M

$203M

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Coming soon…. Decommissioning of Business Warehouse

(December 1st) Invoice Routing and Information System (IRIS)

“Go-Live”– scheduled for Feb 2015 Replaces Accounts Payable Work Management System

(AWMS) Part of eInvoicing Initiative

Wide Area Workflow (WAWF) Continuing Resolution potentially thru Mar 31st

Potential Full Year CR FY 2016 President’s Budget Release – Feb 2015

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Questions?

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The End