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National Board Meeting Minutes

Place:

Philadelphia Airport Hilton Philadelphia, Pennsylvania

Date &Time

April 20, 2013 8:30 am

Present: Name

P. Frank O’Hare, PE, PS Thomas S. Morisi Samir D. Mody, PE Charles L. Flowe, PE David W. Jones, PE Calvin W. Leggett, PE Shirley A. Stuttler Albert Algazi, PE George H. Willis, PE John W. Franz, PE Alice M. Hammond, PE Larry Ridlen, PE Nikki G. Reutlinger, PE Caroline Duffy, PE Michael R. Martin, PE David A. Greenwood, PE Richard S. Prentice

Office

President First Vice-President Second Vice-President Secretary Treasurer Immediate Past President President’s Assistant Northeast Region Director Northeast Region Director Northeast Region Director Northeast Region Director Southeast Region Director Southeast Region Director Great Lakes and North Central Regions Director Mid-Atlantic Region Director Mid-Atlantic Region Director Chair, Membership, Student, CEU

Absent:

Note: Actions of the National Board are highlighted in yellow.

Assignments or actions pending are highlighted in green.

ASHE National Board Meeting Philadelphia, Pennsylvania April 20, 2013 I. Welcome and Roll Call – P. Frank O’Hare, PE, PS

II. Pledge of Allegiance

III. Approval of Minutes

January 18, 2013 National Executive Committee Meeting – Motion for approval by Morisi, second by Mody, approved. January 19, 2013 National Board Meeting – Motion for approval by Martin, second by Greenwood, approved.

IV. Secretary’s Report – Charles L. Flowe, PE

A. Following is the current ASHE Membership List by Region/Section as of April 3, 2013:

Northeast Region

Albany 107

Altoona 200

Central New York 52

Clearfield 94

Delaware Valley 376

East Penn 126

First State 153

Franklin 204

Harrisburg 375

Long Island 33

Mid-Allegheny 94

New York Metro 133

North Central New Jersey 186

Northeast Penn 131

Pittsburgh 533

Southern New Jersey 200

Southwest Penn 300

Williamsport 158

Subtotal 3455

Mid Atlantic Region

Blue Ridge 74

Carolina Piedmont 58

Carolina Triangle 244

Chesapeake 176

Greater Hampton Roads 119

N. Central West Virginia 34

Old Dominion 88

Potomac 171

Potomac Highlands 43

Subtotal 1007

Southeast Region

Central Florida 44

Georgia 425

Gold Coast 7

Middle Tennessee 156

Northeast Florida 200

Tampa Bay 103

Subtotal 935

Great Lakes Region

Central Ohio 182

Circle City 49

Cuyahoga Valley 114

Derby City 67

Lake Erie 125

Northwest Ohio 42

Triko Valley 115

Subtotal 694

North Central Region

Central Dacotah 123

Subtotal 123

Rocky Mountain Region

Phoenix Sonoran 126

Subtotal 126

ASHE National Board Meeting Philadelphia, Pennsylvania April 20, 2013 At-Large Membership

At-Large 6

Subtotal 6

National Total 6346

Total Membership ............................................................ 6346

This represents an increase of 166 members since the January 19, 2013 National Board Meeting.

B. Statistical Breakdown of the Membership

Professional Status . .............................................................58% Government ........... .............................................................13% Consultant .............. .............................................................69% Contractor .............. .............................................................. 6% Other ...................... .............................................................12%

C. Following are the Sections with unpaid assessments for 2011-2012:

Circle City

D. Following are the Sections with unpaid assessments for 2012-2013:

Central New York Circle City Harrisburg New York Metro Potomac Highlands

E. Membership Awards

• Smith Award for the largest numeric membership increase goes to the Georgia Section with a total increase of 42 members.

• Hart Award for the largest percent membership increase goes to the East Penn Section with a 34% membership increase

• Conner Award for the best member retention goes to the East Penn Section with 32 new members and no drops.

• Yeager Award for the best employment balance goes to the Williamsport Section. This award needs discussion by the Board – the Sections winning this award are always the same and there is very little progress by other Sections in improving the employment balance. The Board needs to consider revising the criteria for the award.

V. Treasurer’s Report – David W. Jones, PE

Attachment #1

ASHE National Board Meeting Philadelphia, Pennsylvania April 20, 2013 VI. President’s Report – P. Frank O’Hare, PE, PS

Jan. 9 Breakfast Meeting with Officers and Directors of the Lake Erie Section, Cleveland Jan. 11 Lunch with Central Ohio Past President, Greg Evans in Columbus Jan. 16 Attended the World Famous Franklin Section's Venison Dinner at Station 3 Fire

Hall at Conneaut Lake, PA Jan. 17 Lunch with Cuyahoga Section President, Kevin Kehres in Akron, OH Jan. 18 Conducted Executive Committee Meeting at Tampa Bay, FL Jan. 18 Attended ASHE Friday night supper with Tampa Bay Section Jan. 19 Chaired ASHE National Board Meeting, Tampa Bay, FL. Minutes of this meeting are found on the website. Jan. 22 Attended ASHE Central Ohio Section Luncheon in Columbus, OH Jan. 31 Breakfast Meeting with Officers and Directors of the Pittsburgh Section, Pittsburgh. Feb. 7 Breakfast Meeting with Officers and Directors of the Derby City Section, Louisville, KY Feb. 12 Attended ASHE Central Ohio Happy Hour Feb. 21 Attended Central Ohio's Annual Engineer's Week Luncheon, Dublin, OH Feb. 21 Participated in conference call with 1st VP Tom Morisi and NAWIC concerning partnering. Feb. 27 Judge for Stantec's Annual Chili Cook-Off, Columbus, OH Feb. 28 Participated in Nominations Committee Conference call conducted by Past National President Calvin Leggett. Mar. 1 Participated in conference call with 1st VP Tom Morisi and 2nd VP Sam Mody. New Sections in Denver, Detroit, Member at Large, NACE, National Conference and Communications were items discussed. Mar. 14 Attended the 61st Annual Design & Construction Conference, Cleveland, OH sponsored by CES. Mar. 17 Met 1st VP Tom Morisi and 2nd VP Sam Mody for supper and planning for NACE Meeting. Mar. 18 Meeting with NACE Executive Director, Brian Roberts in Washington, DC with 1st VP Tom Morisi and 2nd VP Sam Mody Mar. 19 Attended ASHE Central Ohio Section Luncheon in Columbus, OH Mar. 27 Breakfast Meeting with Treasurer Dave Jones, Worthington, OH Mar. 28 Lunch Meeting with Andy Langenderfer, NW Ohio Regional Rep Apr. 2 Breakfast Meeting with Officers and Directors of the Central Ohio Section, Columbus Apr. 10 Attended ASHE North Central West Virginia's Secretary of Transportation Dinner, Bridgeport, WV Apr. 11 Breakfast Meeting with Officers and Directors of the North Central WV Section. Apr. 18 Attended Chesapeake Section's Membership Banquet, Baltimore, MD

ASHE National Board Meeting Philadelphia, Pennsylvania April 20, 2013

VII. President’s Assistant’s Report – Shirley A. Stuttler

Forwarded (65) requests to join ASHE since the June meeting: (Mid-Atlantic Region = 17; Northeast Region = 26; Rocky Mountain Region = 0; Great Lakes = 65 and Southeast Region = 10). Calvin Leggett, Chair of the Nominations Committee, requested me to send letters of recognition to the incoming National Board Members, as well as letters of regret to the non-recipients. I sent a welcome to the future National Board Members outlining our schedule of events/expectations along with our expense form and meeting expense policy and guidelines. Information regarding MultiView was forwarded to all Section Presidents and Secretaries, as requested by John Hetrick, Chair of the Website Committee. Request for sponsorship was forwarded to all Regions/Sections for the 2013 National Conference.

Sent scholarship totals to all regions/sections.

VIII. Committee Reports

Strategic Planning Committee Report

Chairperson: David Rast, PE Members: Larry Ridlen, P.E. (Board Liaison), Tom Morisi, Frank O’Hare, PE, PS, Samir Mody,

PE & Robert Peda, P.E.

The 2012-2015 Strategic Plan adopted by the ASHE Board of Directors included high priority goals with specific actions identified to meet those goals. In 2013 there has been progress on these action items. The Chair of the Strategic Plan committee offers the following: Primary Goals that were identified, along with generalized summaries are as follows:

1. Improve Internal Communications a. Utilizing and expanding the LinkedIn website

i. 492 members currently, a 21% increase in 1st Quarter 2013 ii. Two primary contributors – Nikki and Frank

iii. Needs regular input from other Board Members and Committee Members

b. Exposure funds provided to Regions and Section via ASHE National Grant Program

i. Statistics to be provided by Charlie c. Consistent communication from the National President to membership

i. Recommendation for Quarterly messages at a minimum ii. Additional messages for specific purposes as needed

1. Scholarship applications 2. Exposure Grants

d. Change to www.ASHE.pro


i. Not yet implemented. ii. Should facilitate the consolidation of “toolbox”

2. Improve External Communications a. Facebook

i. Site exists with no content ii. 78 “likes”, 2 people “talking”

iii. Not sure of ownership, but would be a great place to upload Conference Information and pictures

iv. Good place to highlight member activities

3. Establish Strategic Alliances

4. Expand and Retain Membership Strength and Viability

5. Promote Education and Technology Transfer a. Scholarships – over $1 Million in 2011 b. Excellent information for Facebook and website c. Need updated information

Specific High priority goals for 2013 are as follows:

1. Develop and publish on the National website a list of the current tools that are available for use in the operation of Regions and Sections and identify what additional tools are needed by circulating the list of tools to the Regions and Sections and requesting input.

o New website not up as of this report o Suggest Tom Brown take lead with this effort, with support from the Board.

2. Improve communication to the Regions and Sections about the purposes and uses of exposure funds and the ASHE National Grant Program.

o Suggest web page for this purpose

o John Hetrick suggested as lead with this effort, with support from the Board.

3. Provide new Section officers with a training program and or a mentor program that ensures they can quickly transition into their new position.

o Suggest Richard Prentice to lead this effort, with support from the Board.

4. Update guidelines for the use of the exhibit booths.

o Suggest web page for this purpose, along with pictures, diagrams, and ability to request ASHE National materials for distribution.

o John Hetrick suggested as lead with this effort, with support from the Board.

5. Outline a plan for the organization to prepare position statements on appropriate legislation or transportation policy issues for distribution using suitable external communication tools.


o Board discussion item – Need to be able to identify issues quickly, develop a Board-approved statement, and develop method of distribution.

6. Develop a plan for strategic alliances with other professional organizations

o Seek out and identify smaller, local organizations that may want to reside under the umbrella of ASHE to develop a national identity.

7. Develop a retention and section recovery plans that that includes ASHE’s value to members.

o Function of the membership committee. Will solicit suggestions for path forward.

8. Promote recognition of members and organizations at the Section, Regional and National level through the use of electronic media, Scanner and National Conferences.

9. Develop specific outreach programs for membership growth and retention of educators, students, government employees, contractors, suppliers, consultants, and retirees.

o Function of the membership committee. Will solicit suggestions for path forward.

10. Complete development of the Member-at-Large category including development of the benefits for membership with ASHE.

o Will coordinate with Kevin Duris. Update for National Meeting.

11. Define a maximum of three metropolitan areas where the resources of the National Board’s New Member Committee will be focused during a defined one year period, subject to review.

o Will coordinate with Perry Schweiss. Update for National Meeting.

12. Use the Member-at-Large data to develop new sections in the areas not defined for focus by the New Member Committee

o Will coordinate with Perry Schweiss. Update for National Meeting.

13. Develop a shared calendar and guidelines to publicize a list of technology and educational events.

o Should be a part of the new website, will consult with John Hetrick.

President O’Hare commended the committee on the excellent summary.

Upon motion by Morisi and second by Franz, the recommendations of the Strategic Planning Committee were approved.


New Section Committee Report ChairpersonsPerry Schweiss and Tim Matthews,

Members: Samir Mody (Board Liaison), Al Algazi, Nicole Reutlinger, John Derr, David Greenwood, David Bowman, Larry Ridlen & Caroline Duffy

The new co-chairs organized an initial conference call to discuss the history of the committee and strategies to maintain momentum on the current initiatives and what new directions to consider. The memorandum of the 03-07-13 conference call follows along with subsequent efforts: When: Thursday March 7, 2013 With: Tim Matthews – ASHE New Sections Committee Co-Chair Perry Schweiss – ASHE New Sections Committee Co-Chair The New Sections Committee discussed various topics relating to the efforts initiated previously and possible new endeavors, summarized as follows:

• Tim sent an “introductory” message to the Portland and Denver contacts with no response. Sam sent a follow-up to Denver which was responded to. Was a follow-up sent to Portland? Perry will ask Sam. Follow-up: Perry inquired with Sam. He left a message

with Smith on March 1, 2013.

• Denver (Brett) – Still interested in moving forward with starting a new section. Looking for more public sector involvement. Tim and I discussed what makes the organization attractive to public-sector people. Folks at the GADOT recognize that the social/networking benefits that are realized through ASHE improve business dealings. Initially “volunteered” for a committee position by a supervisor (important to get higher ups to embrace ASHE), he quickly recognized the positive attributes of being part of ASHE. Tim will provide a great perspective on the New Sections Committee. Tim will call Brett as a follow-up to see how we can assist. Subsequent to the call, a conference

call was conducted with Brett on March 22, 2013. He is still very interested in pursuing

the New Section effort and is reaching out to other people now. His schedule hampered

earlier efforts but is now in a better position to act. Tim and Perry offered assistance via

reviewing his solicitation letter expected to be sent out in the next week or so. Tim sent a

message to the new Denver area At-Large prospect (Paul Wells), informing him of the

efforts to charter a new section. Awaiting feedback.

• Portland (Smith) – Non-responsive so far. Perry will call. Follow-up: Perry called and

left a voicemail. Awaiting reply. Not promising with both Sam and I leaving voicemails

with no response. There is list of several Portland area people that will be contacted to

see if there is still a desire to pursue the section startup. Effort will be undertaken in April

2013.

• At-Large member list – Have these members been solicited to see if there is any interested in starting a new section? Perry will check with Kevin Duris. Follow-up: Kevin

stated that these individuals have not been asked if they would be interested in starting a

new section. Great opportunity!

• Detroit (via Frank O’Hare) – There is interest in the Detroit area to start a new ASHE section. Frank stated that this effort is a regional initiative. Perry to inquire what constitutes a “regional” initiative vs. a New Sections effort. Follow-up: Perry inquired


and discussed the matter with Frank. The Detroit area is a Regional initiative and they

are pursuing the matter. Frank asked the committee to pursue areas in Texas, especially

those perennial sponsors in the Scanner which have branch offices in Texas. This

initiative is underway.

• Tim inquired about the committee’s responsibility at the National Conference. I indicated that we have no responsibility other than having a report for the Sunday National Board meeting. Perhaps we can sit in to provide a report since we will both be at the Conference. Subsequent to the initial conference call, the co-chairs had a conference call with Sam

Mody (03-21-13) to discuss the status of the committee. Sam offered additional

information regarding some past New Sections Committee efforts and the committee

provided updates to the progress and future efforts.

Duffy asked that the New Sections Committee help with inter-regional outreach for potential new sections within a region. The New Sections Committee is willing to help address the need.

National Constitution/By-Laws Committee Report

Chairperson Robert Hochevar, P.E. Members: David Greenwood (Board Liaison), Rich Weigand & George Willis

Since the January 2013 National Board meeting:

1. Committee corresponded by email to conduct business.

2. By-Laws Approval Status Report dated April 2, 2013 (Attachment #2).

3. The 2013-14 Proposed Budget for the Constitution & Bylaws Committee was submitted to the National First Vice President and National Treasurer on January 29, 2013.

4. Committee recommends approval by the National Board of the Chesapeake Section By-Laws. The Board noted that the Committee has delegated approval authority and no action of the Board is needed.

5. Six Sections submitted by-laws for approval since the January 2013. Committee is currently reviewing and will provide comments and/or approval by the end of April 2013.

6. Northeast Region responded dated May 8, 2012 to Committee’s comments dated April 11, 2012. Northeast Region to revise and resubmit by-laws per discussion and resolution between Bob Hochevar and Dick Cochrane.

7. Suggested revisions of the National By-Laws by the Operations Oversight Committee dated November 12, 2012 were addressed and will be incorporated with the final suggested revisions from the National Nominating Committee and others by the June 2013 National Board Meeting.

8. Regions should submit their updated By-Laws for committee comment and subsequent

approval to Robert Hochevar at [email protected].


9. Sections should submit their updated By-Laws for committee comment and subsequent

approval at their discretion to Robert Hochevar at [email protected].

Legislative Review Committee Report Chairperson George Willis,

Members: John Franz, Jr., Calvin Leggett, Michael Martin & Al Algazi

Legislative Committee had little activity in the last quarter. We will continue to work on updating the ASHE position paper. In addition, the Committee is pursuing an author to help with developing position pieces as tools for members to use in producing letters to the editors, etc. in support of the Highway industry. A conference call was held on april 17th with the Dayton County, Ohio County Engineer. He is making presentations available for posting on the ASHE website that he has used to encourage individual political activism. He believes that direct lobbying is less effective than the public pressuring their representatives. We are allowed to express our opinions on political issues, but cannot donate to individual candidates. The PIN (Political Information Network) member list needs to be updated and all of the National Directors should be added to the list. Data needs to be uploaded to the website regularly for member education and for members to use in writing letters to editors, etc. The Legislative Committee is to coordinate with the Public Relations Committee, the Website Committee, and the Partnering Committee.

Public Relations Committee Report Chairperson Sandra Ivory,

Members: George Willis (Board Liaison), Tom Morisi, Scott Seaman & Amanda Shumaker LOGOS

Requests for Section and Region Logos continue to arrive. Tom Morisi answers requests and sends logos to Sections/Regions

DISPLAY/BROCHURE/POWERPOINT/WEBSITE/MEMBERSHIP FOLDERS

Display Booths – Request for booth includes:

• Albany Section for January 22-24 and February 14-15 Conferences to promote the ASHE 2013 National Conference. Sent booth January 16, 2013.

• Chesapeake Section for Conference January 30-31, 2013. Getting additional information.

• Northwest Ohio Section/Great Lakes Region for March 22 and 23, 2013.

• Phoenix Sonoran Section for March 27, 2013.

• Held up order for second Banner-type display. Checking for a style that may be able to have custom materials attached by the Section/Region requesting display.

• The six-panel display case, which can be customized, is getting damaged by shipping – one caster is already missing and the straps are showing wear. This bigger display is


nearly twice the cost to ship compared to the smaller, pull-out banner. Sections have to pay the upgraded shipping costs for overnight delivery.

I believe it may be better to have two pull-out banners with graphics and one pull-out banner that is a combination of graphics and mountable space for whatever the Section/Region needs to market – say, the ASHE Conference Committee for the future Conference. And to retire the six-panel display.

Also, the six-panel display was the choice for both Albany and Chesapeake events. So it went to Albany, then Mike Hurtt shipped it to Chesapeake, and then Chesapeake sent it back to Albany.

I will give a recommendation as soon as I get more information.

Brochure and Membership Folders/Inserts - ASHE National Secretary Charles Flowe mailed me two boxes of Membership folders. PowerPoints – Working with TNT Graphics and Craig Rock on various PowerPoint updates BANNER 50th ANNIVERSARY PATCHES – Patch design and ribbon-type option will be presented at the April ASHE National Board Meeting.

SCANNER

• Edited Spring issue Working on article listing “ASHE Membership Benefits”

Website Subcommittee - Chairperson John Hetrick, Members: Tom Morisi, Craig Rock & George Willis

National’s website has been redesigned and is now posted as ASHE.pro. It has a very refreshing look with photos from previous SCANNER’s on each Section. If you have yet visited it please do so. Concerns or comments should be sent to John Hetrick at [email protected]. National started to change Sections to the ASHE.pro in September 2012 as their old domains expired. This will be an ongoing process for this year. As of the end of March, 13 Sections have made the transition and 14 other Sections have been contacted to make the switch, which are all of the Sections whose domains will expire through the end of 2013. Reference attached ASHE.pro Section Website Status March 2013. (Attachment #3) The last three months has had a steady stream of visitors averaging approximately 1,140 per month with an average of 68% being categorized as new visitors. The committee will continue to make revisions and will continue to make it as real time as possible keeping in mind that we are a volunteer organization. Please send all suggestions/concerns regarding the website to John Hetrick at [email protected]. ASHE National’s agreement with JM Server Solutions provides 500MB for each Section’s website. Sections who desire hosting spaces greater than 500MB will be required to contract directly with the service provider for the additional storage at their expense.


Membership/Student/CEU Committee Report Chairperson Richard Prentice

Members: Alice Hammond, (Board Liaison) & Michael Martin

MEMBERSHIP ~ Meets Goals #1 and 4 of the Strategic Plan

• The Committee Chair, Richard Prentice, has dropped his efforts with the Century Insurance Company. He will contact some new insurance companies (Metropolitan and Prudential) to obtain a price quote for Section/Regional Officers and Directors Liability Insurance.

• Richard Prentice, the Committee Chair, developed a draft for an International At-Large Membership, as directed by the National Board. He forwarded the draft to Sam Mody and Kevin Duris for their comments. He is still waiting to hear from them, before formally submitting it to the Board for their review. The Public Relations Committee is to advertise at-large membership on various outlets.

CONTINUING EDUCATION ~ Meets Goal #5 of the Strategic Plan

• The Committee Chair, Richard Prentice, said the reviewing/approving of all Section and Region Technical Sessions is being done by the National Directors. This is in accordance to the revised CEU Training Manual. Copies of these reviews/approvals should be sent to him for the National Repository. A list of the people awarded CEU’s or PDH’s in 2012 must be maintained by the Section and/or Region hosting the event. Copies of these 2012 lists must also be forwarded to Richard Prentice so he can place them into the National Repository.

• Richard Prentice, the Committee Chair, has received a notice from IACET that our membership will expire in October 2013. He will complete the application and submit our renewal to IACET by August 2013. It was noted that NACE is very interested in ASHE’s ability to provide CEU’s to our members.

STUDENT CHAPTERS ~ Meets Goals # 1, 3, and 4 of the Strategic Plan

• The Committee Chair, Richard Prentice, has not received anything from the Sections and Regions. He requests the National Directors to contact the Sections in their Region to see if they have anything new to report.

• The University of Delaware Student Chapter has elected new Officers for the following year. They are Matthew Galenas, President; Claire McGinnis, Vice


President (Membership/Recruiting); Kelly Fearon, Vice President (Organization/Events); Ben Fisher, Secretary; Calvin Eshon, Treasurer; Matt Carter, University Staff Adviser.

Member at Large Subcommittee Chairperson Kevin Duris Member: Charlie Flowe

1/3/2013 - Discussed a 50% discount for At-Large Members that join after January 1. It was decided to not offer a discount. Applications received after April 1 are considered paid up for the upcoming year. 1/3/2013 to 4/1/2013 - From our website, received 9 requests to join ASHE that are outside of existing Sections. Locations were one from Oklahoma, one from Texas, one from Connecticut, one from Wisconsin, International locations were one from Pakistan, one from Surabaya City, one from Sharijah-UAE, one from Nigeria and one from Kumasi. 1/14/2013 - Sent Shirley applications and guidelines for At-Large Membership and At-Large International Membership for inclusion in Operations Manual. Note: The At-Large Membership information has been included in the Operations Manual, but the At-Large International Membership information is currently on a hold status for future approval by the National Board. Upon motion by Jones and second by Ridlen, the application for International At-Large Members was approved. 2/2/2013 - Received application from person in Pakistan but did not receive money. Suggested he wire the money but as of this date, we have not received payment to-date. 3/21/2013 - Frank O’Hare clarified that current At-Large members will be overseen by At-Large Committee and National Secretary. 3/22/2013 - Received application from person in Nigeria but did not receive money. Suggested he wire the money but as of this date, we have not received payment to-date. 4/1/2013 - To-date, there are 6 At-Large Members. One is international from Alberta, Ontario; three are from Denver, Colorado; one is from Kansas City, Missouri and one is from Houston, Texas.

National Conference Committee Report

Chairperson Gerald Pitzer Members: Nikki Reutlinger, (Board Liaison), Shirley Stuttler, John Franz, Jr., Alice Hammond,

Scott Jordon & Richard Cochrane The National Conference Committee held a conference call meeting on February 12 and March 12, 2013. Minutes of the meetings are attached (Attachments #4 and #5). The next conference call meeting is scheduled for April 23, 2013. This may be the last meeting prior to the Lake Placid National Conference.


The budgets, action plans and summary reports for future conferences are found in the Future National Conference Reports that are part of the Board Minutes. (Attachment #7) The 2011 Orlando Conference Committee completed and submitted the final report for their conference. They never submitted an article on the conference for publication in the SCANNER or on the National web site. Given the time that has passed since the conference, it is probably too late for this information. Therefore, this conference is finalized. The 2012 National Conference Committee completed and submitted the final conference report for their conference. All other items have been completed and this conference is now finalized. The 2013 National Conference in Lake Placid is meeting regularly and generally appears to be on track. A little over half of the exhibit spaces have been sold. Sponsorships are running behind. They meet weekly to discuss this and other conference issues and they are working diligently to increase sponsorships. An e-mail blast is to be sent to all members soliciting sponsorship and giving credit to those who have already agreed to sponsor. Additional sponsors and exhibitors are needed. Many firms who have consistently sponsored the conference are noticeably absent this year. The 2014 National Conference in Bismarck is moving forward. They have prepared a preliminary budget, secured a Federal Tax ID Number and applied for the National advance. Overall, they are slightly behind schedule. The 2015 National Conference in Baltimore's Inner Harbor is on track. They are working on their action plan and budget. They have identified a pool of individuals as potential committee chairs and are seeking a treasurer. There is no update on the 2016 National Conference in Pittsburgh and the 2017 National Conference in New York. The National Conference Committee is currently working on updating the attachments to the conference guidelines. A portion of the attachments should be ready for action by the Board at the next meeting. The balances are still under review by the Committee. The Committee will also be performing the annual review of the Conference Guidelines and, where appropriate, recommend revisions to the Guidelines will be presented to the Board at a future meeting.

Technical/SCANNER Committee Report

Chairperson John Hetrick Members: Alice Hammond (Board Liaison), Sandra Ivory & Richard Clifton

The Spring SCANNER was reviewed the week of March 18th. This printing date was about three weeks later than scheduled and the Committee Chair is working to correct this for future issues. The spring issue will be 36 pages with six very good articles, ASHE Section anniversaries, MileMarkers and 2013 National Conference Registration. Please continue to urge your Sections to write articles for their magazine. Sections can also submit extra articles as we do not have any in reserve. The Regions can also submit articles of interest from your level and maybe share things that are working well for you that will benefit the other areas.


Advertising was down slightly from one year ago spring issue and the cost to produce this issue is up due to the registration materials. The last four issues have broken even on advertising compared to the printing/mailing costs. I am still waiting to buy that first free dinner to anyone bringing in new advertising to the SCANNER. Please review your customers and suppliers for new potential advertising sources for your magazine. President O’Hare expressed concern about Wanner’s responsiveness. Their performance is being monitored.

Operations Oversight Committee

Chairperson Tom Brown Members: Larry Ridlen (Board Liaison), John Franz, George Willis & Samir Mody

Committee reviewed some of tool box responsibilities and still working on this issue.

Operations Manual Subcommittee Chairperson Shirley Stuttler

Member: Sandra Ivory

The following new documents were added to the manual: At-Large Membership Guidelines, At-Large Membership Application and Partnership Guidelines Revisions were made to the 2012-2013 National Region and Section Directors, Region-Section Grant Fund Request Form, Region-Section Grant Fund Guidelines, 2012-2013 National Officers List, Website Guidelines & Procedures to Link to the National Website, National Organization (Part II), Exhibit Display Booth Policy and Section Organization. Following documents were revised due to the dissolving of the Potomac Highlands Section: 2012-2013 National Region & Section Directors, 2012-2013 Section Officers List and I-Introduction.

Nominating Committee Report

Chairperson Calvin Leggett Members: Charlie Flowe, Shirley Stuttler, David Greenwood, Domenic Piccolomini & Frank

O’Hare

The Nominations Committee presented a proposed slate of candidates for National Officers and Directors to the National Board on January 19. The nominees were: 2nd Vice President – Bob Hochevar, Cuyahoga Valley; Southeastern Region Director – Gregory Dutton, NE Florida; Northeastern Region Director – Alice Hammond, Altoona; and Great Lakes Region Director – Thomas Bolte, Central Ohio


In keeping with the Constitution, it is recommended that Mr. Charlie Flowe and Mr. David Jones names also be placed on the ballot for the positions of National Secretary and National Treasurer respectively.

Nomination request letters for nominations for Person of the Year, Member of the Year, Young Member of the Year, and Life Time Achievement awards were sent on October 24, 2012. Since then, several reminder notices were sent to the Sections. Nominations were due by February 15, 2013. The Nominations committee met by teleconference on February 28. The recommendations from that meeting are: National Member of the Year: Mr. Perry Schweiss, P. E. Mr. Schweiss is a graduate of Penn State University and is the Vice President of Operations and Head of the Structures Unit of SPK Engineering. He has been a member of the SW Penn Section of ASHE since 1992. He has served in many Section Offices including President, and is currently on the Section Board of Directors. He served many years as a National Officer including a year as National President, and is currently Co-Chair of the New Sections Committee. In 2012 he served as co-chair for the very successful National Conference held in Seven Springs, PA. He is also currently serving as Vice President of the Western Chapter of ACEC/PA.

We had 2 nominations for this award. The other nominee was Mr. Tim Matthews, Georgia section. Young Member of the Year: Mr. J. Patrick Hurl Mr. Hurl graduated with a degree in Business and Marketing from Indiana University in 2001. He is a project consultant with CONTECH Engineered Solutions of West Chester, Ohio. Mr. Hurl has been a member of the Central Ohio Section since 2004, where he has been a member of the Section Board for 6 years, serving as Section President in 2011. He lead the initial Central Ohio Adopt a Highway Clean UP Campaign; and as Past President, he established the Section scholarship fund with the first scholarship being awarded in2012. He has been very successful in his career and has been selected as the Great Lakes Region Project Consultant of the Year; in 2010 he received the CONTECH Project of the Year Award, and in 2012 finished first in the State of Ohio for sales. Mr. Herl is also a member of the Engineers Club of Columbus, the County Engineers Association, and the Ohio Contractors Association as well as being a member of the Grand Lodge of Free Masons of Ohio and is active in Habitat for Humanity.

We received 4 nominations for this award. Others nominated were Ms. Vanessa Fritsch, Triko Valley; Mrs. Jennifer Marandino, Southern New Jersey; Mr. Jeffrey Robertson, Harrisburg section.


Life Time Achievement: Mr. Richard S. Prentice Mr. Prentice worked for the Pennsylvania Department of Transportation for 36 years as a Bridge Engineer, a Project manager, and a Traffic Engineer. Since retiring from the Department he has worked as an engineer with McMahon Associates, Inc. in Fort Washington, PA. Mr. Prentice joined ASHE in 1972. He has served in many section officer positions including President for the Delaware Valley Section, and is currently serving on the First State Section Board of Directors. He has also been elected to numerous Regional positions including President of the old Region 6. He has served as President of the National Board as well as a Regional Director. He has served on National Committees and has chaired the Membership/CEU/Student Committee since 2001. He has worked on three National Conference Committees, authored the final chapter for the ASHE 50th Anniversary History Book, has developed a CEU Training Manual that insures our IACET accreditation, and has been instrumental in developing the first ASHE Student chapters. We had two nominees for this award. The other nominee was Mr. Dale Mellot, Harrisburg section.

The Robert E. Pearson/ Person of the Year: Mr. Richard E. Stees, PLSS Mr. Stees has been with the firm of Erdman Anthony for 45 years, where he now serves as manager of the firm’s Transportation Core Business. Mr. Stees is a Life member of the Harrisburg Section of ASHE, where he is an active member and served on the National Conference Planning Committee. Mr. Stees is also a senior member of ASCE, a member of the Keystone Transportation Funding Coalition, and a Senior Member of the American Congress of Land Surveyors. He has been an active voice in lobbying for adequate transportation funding both at the state level in in Pennsylvania and at the National level in Washington. As a leader at Erdman Anthony he has been involved with many roadway projects in Florida, New York and Pennsylvania, most notably the first diverging diamond interchange in the State of New York at I-590 and Winton Road. Mr. Stees was the only nominee for this award. One nomination for Member of the Year was rejected because it was for a current member of the National Board. Algazi made a motion that the Board approve the award nominations recommended by the Nominating Motion. Hammond seconded and the motion was approved.


Budget/Audit Committee Report Chairperson Thomas Morisi

Members: David Jones, & Samir Mody

Dave Jones prepared a tentative budget and sent it to the Committee for review. It will be finalized prior to the April meeting and sent out for everyone to review. The Committee considered guidelines for distribution of $25,000 from the 2012 Conference profits to the Regions for their use in bolstering the Regions ability to function. We recommend the money be distributed based on the number of members in the individual Region. The number of members in a Region is to be established as the same date the National Secretary uses for determining annual Section awards for the 2013 Conference. In order to receive the funding, we also recommend a Region must first have the following:

1. Regional Bylaws approved by the National Constitution/Bylaws Committee 2. Established Regional Officers 3. Regional Treasury in Place

This information will be presented to the National Board for consideration at the April meeting. Flowe made a motion that the distribution of funds to the regions be held for any Region without a treasury, until such time as they establish a treasury. Martin seconded the motion and the Board approved it. Morisi is establishing a Regional Oversight Committee for 2013-2014 to develop regional governances and to assist the regions. The goal will be to establish some level of consistency between the regions. The Regional Oversight Committee will oversee the distribution of the funds. The draft budget is attached (Attachment #7). Comments are due back by April 30th. After comments are received, the budget will be approved by the Executive Committee prior to the June Board Meeting. Jones moved that the stipend for Board Members attending the National Conference in Lake Placid be set at $800.00. Flowe seconded and the Board approved.

History Committee Report Chairperson Shirley Stuttler

Members: Stephen Lester, Charlie Flowe & Sandra Ivory

A request was made to those Regions/Sections who have not yet provided their updated history information to do so as soon as possible in order for our records to be kept up-to-date. To-date, Circle City and New York Metro Sections have not submitted their revised history.

The Southeast Region and Mid-Atlantic Region has submitted their history information and still waiting on the remaining Regions to respond.


National Membership Database Committee Report

Chairperson: Charlie Flowe Members: John Hetrick & Jacob Morisi

Over the past quarter, the agreement with JM Server Solutions for maintaining and upgrading the database was renewed. As part of the agreement for 2013, Mr. Morisi is to make the following changes to the database:

• Change the output format for importing into Excel from the current CSV format to TSV. The commas in the database were causing problems with the output file. This task has been completed.

• Create a mailing list export routine to simplify the Secretary’s efforts in preparing the SCANNER mailing lists. This task has been completed.

• Create an export routine to output e-mail addresses for Multiview. This task has been completed.

• Revamp the telephone fields in the database so that they automatically format. This task has been completed.

• Make the region field auto-populate upon entry of the Section name. This task is still pending.

The database is functioning well and seems to be being utilized by members and sections. One-hundred twenty-eight (128) members’ contact information has been updated since the last Board meeting. It was recommended that the Linkedin Group and e-mail blasts be used to send reminders for members to keep their data up to date. Morisi recommends that the server also be utilized for Society secure data storage. He has requested a proposal for presentation at a future Board meeting.

Partnership Committee Report

Chairperson Thomas Morisi Members: Samir Mody, John Hetrick & Philip Erbland

Sam Mody and Philip Erbland have registered for and will be attending the NACE Annual Conference to be held in April. An introductory conference call was conducted on February 21, 2013 with the National Association of Women in Construction (NAWIC) in order to form a partnership with that organization. A memorandum summarizing that call is attached to these minutes. (Attachment #8) Additionally a draft partnership agreement is attached for review and will be presented at the April National Board Meeting. (Attachment #9) The Board members are requested to review the agreement and send any comments to Morisi.


The entire Committee met with the NACE Executive Director on March 18, 2013 to further our relationship with that organization and to discuss opportunities to work together in the future. A memorandum summarizing the meeting is attached to these minutes. (Attachment #10)

IX. Unfinished Business

Report from April 19, 2013 Executive Committee Meeting Flowe summarized the activities and actions taken.

X. New Business

A. Attachments for Conference Guidelines – Reutlinger

Reutlinger moved that the proposed attachments (Attachment #11) to the National Conference Guidelines be accepted and Franz seconded. Morisi made a motion that the Sponsorship Subcommittee, paragraph b be revised to read as follows:

Establish layout size of program book, ad sizes, option of color and graphic art format from the selected printer. The format determines the graphic art resolution and will differ with each printer. The resolutions and format determines the clarity of the ad. Select printer early on in planning. This should be done prior to soliciting sponsors. NOTE: Program book should fit in a suit jacket pocket. Typical size is 4.5” wide by 8.5”long. Algazi seconded the motion and the amendment passed. The amended motion was approved.

B. Potomac Highlands Dissolution

Jones made a motion that the Potomac Highlands Section be dissolved in accordance with their request. Greenwood seconded the motion and it was approved.

C. Fulcrum International Agreement / ASHE Endorsements / Logo – O’Hare

Fulcrum International is the defacto employment service of ASHE. O’Hare directed that the Constitution and ByLaws Committee write a policy on how to obtain an approved endorsement from ASHE.

D. 50th Anniversary Banner Badges – Morisi

Sandy Ivory investigated several patches and ribbons to commemorate sections that have reached their 50th anniversary. Alternatives were presented to the board for consideration. The patches can not be personalized for the Sections and need


to be sewn onto the banners while the ribbons can be personalized for each section and attach with a pin just like the other award ribbons. Morisi made a motion that the Board adopt the ribbon badges to distribute to Sections in commemoration of their 50th anniversary. Franz seconded the motion and it was approved. The Sections that have already achieved their 50th anniversary will receive their ribbons at the National Conference in Lake Placid. These sections are Harrisburg, Clearfield, Franklin, Altoona, and Southwest Penn. These sections are encouraged to have a representative at the National Conference to receive their ribbons.

E. Other

Franz requested that ASHE National consider hiring a part-time conference administrator to ensure consistency year after year. O’Hare, Morisi, and Mody will meet and decide what committee to assign the request to for review.

XI. Regional Reports – Included as Attachment No. 12

A. Northeast Region

Algazi, Willis, Franz, Hammond

B. Mid Atlantic Region Martin, Greenwood

C. Southeast Region Ridlen, Reutlinger

D. Great Lakes and North Central Regions Duffy

E. Rocky Mountain Region Pitzer

ASHE National Board Meeting Philadelphia, Pennsylvania April 20, 2013 XII. Recognition of Outgoing Board Members

Flowe made a motion that the Board commend Calvin Leggett, Al Algazi, and Larry Ridlen for their long and faithful service to the Society as members of the National Board. The motion was approved.

XIII. Upcoming Meetings

June 9, 2013 – National Board Meeting in Lake Placid, New York August, 2013 – Executive Committee Meeting in either Pittsburgh or State College, Pennsylvania. October 5, 2013 – National Board Meeting in Louisville, Kentucky January, 2014 – Phoenix, Arizona April, 2014 – Washington, DC area

XIV. Adjournment – 12:15 pm.

Attachments: #1 Treasurer’s Report #2 By-Laws Approval Status Report #3 ASHE.pro Section Website Status March 2013 #4 February 12, 2013 National Conference Committee Conference Call #5 March 12, 2013 National Conference Committee Conference Call #6 National Conference Reports #7 Draft 2013-2014 National Budget #8 NAWIC Conference Call Memorandum #9 Draft NAWIC Partnership Agreement #10 NACE Meeting Memorandum #11 National Conference Guideline Attachments #12 Region Reports #13 Delaware Valley Engineer’s Week Banner

Respectfully submitted, Charles L. Flowe, PE National Secretary

ASHE National Board Meeting Philadelphia, Pennsylvania April 20, 2013 Attachment No. 1


National Conference Committee

Conference Call Meeting February 12, 2013

National Participants: Gerald Pitzer, Conference Committee Chair Nikki Reutlinger, Committee Member Alice Hammond, Committee Member Dick Cochrane, Committee Member Shirley Stuttler, Committee Member 2012 Conference Participants Perry Schweiss, Conference Co-Chair 2013 Conference Participants John Franz, Conference Co-Chair 2015 Conference Participants Roger Carriker, Conference Co-Chair 2011 National Conference Comments: The conference has submitted their final report. This item completes the 2011 conference. 2012 Conference Comments: The conference submitted their final report. Jerry indicated that it appears they over paid National by $1,000. The first $12,000 stays with the Section. Profit over $12,000 is split equally with National. Perry indicated he may request a refund. Except for the issue of a possible overpayment, the 2012 conference is now complete. 2013 Conference Comments: Mike submitted the following report via email: 1. Facilities:

a Met with host conference center and finalized program schedule and room arrangements. b. Menus will be finalized this month. c. Bar arrangements (cash, tab, ticketed, open) are also being finalized. d. Hotel will provide wayfinding signs


e. It is my understanding that the National Board meeting lunch (on Sunday) will be paid separately by National. Jerry indicated that they need to provide Charlie Flowe, National's secretary, with contact information at the hotel to handle this item.

2. Sponsorship: a. Solicitations are ongoing, but minimal sponsors have come in. Jerry asked John to provide a current dollar amount of sponsorship and advertisers. b. Sponsors will be posted to the website this month c. Committee is starting to make personal phone calls d. A post card mailing is going out this week.

3. Advertisement: a. Solicitations are ongoing, but minimal advertisers have come in

4. PR/Publicity: a. Website is functional b. Coordination among committees is taking place regarding consistency with gifts and giveaways c. Conference registration material has been submitted to the Scanner d. Booth at NYSHSC was successful and will hopefully bring in more sponsors / advertisers / exhibitors e. We will have a booth at the Albany E-Week conference on 2/14 – 2/15 promoting conference and ASHE Sections

5. Exhibit: a 9 booths have been paid, with several more committed b Need to find out from National if ATSSA and NACE will sign up for booth space. Jerry indicated that ATSSA will likely be there but NACE will not. Jerry said he would contact them for a final decision this week and report to John.

6. Registration: a. Registration forms will appear in next Scanner b. Online registration is now active

7. Program: a. Committee was supposed to have met with printer this week to provide us with program book advertisement requirements. This will be posted on the website once known. b. Shirley S. has already contacted Mike regarding the ASHE history section that she will be providing c. Keynote speaker for President’s lunch is set d. “Special” speaker for Open Session has been contracted e. Kenyon Gleason from ARTBA verbally committed to also speak at Opening Session, but still waiting for a firm commitment

8. Technical: a. Program is full b. PDH certifications are underway for NY c. Committee is working with Dick Prentice regarding CEU’s

9. Transportation: a. A bus company has been selected for off-site tours

10. Entertainment: a. All entertainment has been booked

i. Bobby Stillwell Experience for Ice Breaker


ii. Violinist for welcome and president’s reception iii. Body & Soul (10 piece band) for Gala

11. Guest Program: a. Olympic Regional Development Authority:

i. Bobsled Facility booked for Thursday competition ii. Ski Jump Facility booked for Friday night event iii. 1980 Ice Rink booked for open skate on Saturday afternoon

b. Two off-site guest tours will be offered on Saturday c. One off-site technical / guest tour on Saturday d. Committee will have information on guest tours on website this month

12. Golf: a. Golf outing on Saturday arranged

Jerry indicated that the conference needs to prepare an “instruction sheet” for how to handle the banners. This includes instructions on where to ship the banners if they are being shipped, request to Sections to indicate if they are hand carrying the banners so you know how many to expect, where to pick them up at the end of the conference, where to ship them when returning them, etc. Provide the information to Shirley and she will send it via email to all of the Sections and Regions. Jerry indicated that the conference needs to contact the current and incoming presidents to handle their registration, room reservation, etc. What is and isn't covered is included in the guidelines which are shown here: “At the Conference’s expense, provide current and incoming National Presidents and the Robert E. Pearson/Person of the Year recipient with room, meals and registration including spouses/minor children. This includes the Past Presidents’ Luncheon, the Friday evening event and the annual banquet. The cost of tours, golf and other activities is not included. However, if the individual wishes to participate in these activities, the Conference Host will facilitate their registration.” Solicit their Conference registration and travel arrangements in advance by both a letter from the Conference Host and subsequent phone calls. Advise them in advance to avoid confusion or duplicate reservations. The conference will also need to provide a welcome basket (approximate value of $50 or so) for both of them. Jerry asked for a copy of their current budget. NOTE: This item was not discussed at the meeting but was raised by Shirley afterward. The Conference Committee needs to nominate someone for the Robert Pearson/Person of the Year if you have not done that and submitted to Calvin Leggett. Original letter was sent out October 24 as well as two email reminders to all Section Secretaries. Calvin's Committee gives special consideration (but no guarantee) to the Conference's nominee since it would be someone local to the conference. 2014 Conference Comments: No one from the conference participated in the meeting.


2015 Conference Comments: Roger reported on the conference status. They exhibited at a local conference and promote the 2013 conference as well as their own 2015 conference. There was a large attendance and a lot of interest. Roger thanked John for providing handout material. They are in the process of putting together their committees. Right now, they have about 8 individuals who have expressed interest. Jerry indicated that they need to put together a preliminary budget. Recent budgets have been in the $250,000 to $300,000 range. Jerry indicated that National approved increasing the advance from $3,000 to $8,000 and that they can apply for the advance as soon as they have a tax ID number. Roger indicated they will be trying to identify the treasurer from within their section. Next Conference Call: The next meeting is set for Tuesday, March 12, 2013 at noon, EST.


National Conference Committee Conference Call Meeting

March 13, 2013 National Participants: Gerald Pitzer, Conference Committee Chair Nikki Reutlinger, Committee Member Alice Hammond, Committee Member Shirley Stuttler, Committee Member 2012 Conference Participants Perry Schweiss, Conference Co-Chair 2013 Conference Participants John Franz, Conference Co-Chair Mike Hurtt, Conference Co-Chair 2014 Conference Participants Dale Schwindt, Treasurer 2015 Conference Participants Marco Avila, Conference Co-Chair 2012 Conference Comments: The conference is complete. 2013 Conference Comments: Mike gave an update on the conference status. There was some confusion about registering for the hotel for the conference. The actual room type will be assigned by the committee and hotel once all of the registrations are in. The room rate for Wed. is only $128 vs. $141 for the balance of the conference dates. There was some discussion about room rate prior to and after the conference. After the meeting, Mike confirmed the room rate for these time periods as $129 subject to availability. People are starting to register on line. Mike didn't have a current count. Currently sponsorship is at $13,500 and ad sales are at $6,100. The Committee is working hard to raise those numbers, including making personal calls and meeting weekly to discuss it. Perry indicated that a lot of the money they raised came in late. Currently, they have 18 booth spaces rented plus one for next year's conference. Total spaces available are 36. Jerry indicated that ATSSA will not be participating this year. We will know about NACE in a week or so.


All other aspects of the conference appear to be on track. There was some discussion about AV equipment. The quote they received was in excess of $10,000. Therefore, they plan to use company equipment. Jerry suggested they have several back ups. Perry suggested they request power point presentations of presenters in advance to avoid last minute snafus. 2014 Conference Comments: Dale reported on the conference. Their current budget is for $120,000. They are getting quotes on insurance. All committee chairs except for transportation have been set. Dale wondered how often their committee should meet. Currently, they meet every 6 weeks. Jerry indicated it is a question of need and should be dependent on progress. Six weeks should be adequate at this time. Jerry indicated he needed to see a copy of the current budget and action item list. 2015 Conference Comments: Marco reported on the conference status. The committee used National's booth at a local conference to promote the 2013 and 2015 conferences. Right now, they have 8 people who have volunteered to chair committees. Jerry indicated the key committee chair is the treasurer. They have not yet applied for a tax ID number. Next Conference Call: The next meeting is set for Tuesday, April 23, 2013 at noon, EDST.


NATIONAL CONFERENCE REPORTS - April 20, 2013

2013 ASHE CONFERENCE Crowne Plaza Resort & Golf Club, Lake Placid, NY - June 5-8, 2013

by John Franz & Mike Hurtt National Monitor - Richard Cochrane

1. Executive Committee:

a. All committee chairs participate in a weekly coordination conference call.

b. Conference chairs (Mike and John) participate in the monthly conference call with the National Conference Committee.

2. Facilities:

a. Met with host conference center and finalized program schedule and room arrangements.

b. Menus will be finalized in April.

c. Bar arrangements (cash, tab, ticketed, open) are also being finalized.

d. Hotel will provide wayfinding signs.

e. Charlie Flowe, National's secretary, was put in contact with the hotel to handle the arrangements for the National Board Meeting.

f. As of 4/2/13, there have been 81 reservations (250 room nights) with the hotel.

3. Sponsorship:

a. Solicitations are ongoing, but only 9 sponsors have currently come in.

b. Sponsors are posted to the website.

c. Committee has been making personal phone calls to solicit more sponsorships.

d. A post card mailing has gone out.

4. Advertisement:

a. Solicitations are ongoing, but minimal advertisers have come in.

b. The Conference Committee has reached out to Shirley to send advertisement information to the ASHE Sections.

5. PR/Publicity:

a. Website is functional.


b. Coordination among committees is taking place regarding consistency with gifts and giveaways.

c. Conference registration materials have been submitted to the Scanner for the spring publication.

d. ASHE Booth at NYSHSC and E-Week were successful and will hopefully bring in more sponsors / advertisers / exhibitors.

6. Exhibit:

a. 20 booths have been paid, with several more committed.

b. Jerry reported that neither ATSSA nor NACE will be participating in this year’s conference.

c. The Conference committed to providing either a booth or a table for Jake Morisi at no charge.

7. Registration:

a. Registration forms will appear in next Scanner.

b. Online registration is now active.

c. As of 4/2/13, 55 participants have registered.

8. Program:

a. Committee met with printer and has determined with program book advertisement requirements. This is posted on the website.

b. Shirley S. has already contacted Mike H. regarding the ASHE history section that she will be providing.

c. Keynote speaker for President’s lunch is set.

d. “Special” speaker for Open Session has been contracted.

e. Kenyon Gleason from ARTBA, who was to speak at the Opening Session had a conflict and will not attend this year’s conference.

f. As a replacement for ARTBA, the committee has reached out to the FHWA to present. Still waiting for a commitment.

9. Technical:

a. Program is full.

b. PDH certifications are underway for NY.

c. Committee is working with Dick Prentice regarding CEU’s.

d. An AV-firm has been contracted with to provide AV and support.

10. Transportation:

a. A bus company has been selected for off-site tours.

11. Entertainment:


a. All entertainment has been booked.

i. Bobby Stillwell Experience for Ice Breaker.

ii. Violinist for Welcome and President’s Reception.

iii. Body & Soul (10 piece band) for Gala.

12. Guest Program:

a. Olympic Regional Development Authority:

i. Bobsled Facility booked for Thursday competition.

ii. Ski Jump Facility booked for Friday night event.

iii. 1980 Ice Rink booked for open skate on Saturday afternoon.

b. Two off-site guest tours will be offered on Saturday.

i. Ausable Chasms

ii. Wild Center and Adirondack Museum.

c. One off-site technical / guest tour on Saturday.

i. Crown Point Bridge and Historic Site Tour.

d. Information on guest tours and other Lake Placid activities are now on the website.

13. Golf:

a. Golf outing on Saturday arranged.

2014 ASHE CONFERENCE Central Dacotah

Best Western Ramkota, Bismarck, North Dakota - June 11-15, 2014 Chair Laurie Martin & Co-Chair Sarah BaeHurst

National Monitor - Jerry Pitzer

Planning is going well for the upcoming 2014 Conference. Here is where we stand to-date:

*Conference facility, Ramkota Hotel Bismarck, has been secured for July 11 – 16, 2014. *Logo and theme have been selected. *Conference letterhead has been ordered. *Tentative budget has been submitted and is being updated as needed. *Conference bank account has been opened. *Guest program is laid out. *Transportation to all off-site venues has been secured. *On-line registration program has been determined (will continue to use RegOnline). *Tentative pre-conference trip to Medora has been planned. *Working towards selection of Keynote and other speakers. *Preliminary sponsorship/vendor information is being gathered. *Tentative agenda outline has been determined. *Making contacts for North Dakota technical tour options.


*Booth information for 2013 Conference has been determined.

2015 ASHE CONFERENCE

Chesapeake Section - Mid-Atlantic Region Renaissance Hotel, Inner Harbor, Baltimore, Maryland - May 27-31, 2015

Marco Avila & Roger Carriker Co-Chairs National Monitor - Dave Greenwood

The Conference is scheduled for May 27-31, 2015 at the Renaissance Hotel at the Inner Harbor in downtown Baltimore, MD. The hotel is directly across the street from the national aquarium. The contract has been signed with the hotel and a copy provided to National in Sept 2012. We still have to verify the direct billing application so no deposits will be required. We look at the conference as being hosted by the Mid-Atlantic Region with the Chesapeake Section being overall lead. The Co-Chairs and National monitor continue to work on forming our committee structure. Representatives from several sections within the Mid-Atlantic Region have indicated an interest in participating. We continue to discuss with local Chesapeake members about their interest in participating and/or chairing a committee. This will be discussed at the 4/28/13 Regional Board of Directors meeting in Charlottesville, VA. We will encourage them to go to the next two national conferences to gain perspective and input on conference dynamics to benefit our event in 2015. Ongoing Roger and Marco continue to review the conference reports provided by Jerry Pitzer for items including the action plan charts, “lessons learned”, etc. developed by previous conferences. Reports acquired include: 2009, 2010, 2011, and 2012. The lessons learned narrative from the 2009 Atlanta conference is the most detailed narrative of the group and is very helpful. We are starting to fill out the Action Plan chart knowing we need to get some key items nailed down, including conference Treasurer. The Conference Co-Chairs and the conference monitor are meeting on 4/4/13 to continue this effort. The Chesapeake Section used the ASHE National booth at a local Baltimore conference in January 2013 to promote both the upcoming 2013 Conference in Lake Placid NY as well as continue to increase the local awareness of the upcoming 2015 Conference. Thanks to the 2013 conference committee for providing hand-outs and give-aways for the 2013 Conference to use at this forum. Ongoing. Funding: Mid-Atlantic Region has established a “seed funding” source through a regional assessment to help with up front deposits, etc. until cash flow starts. This will be used in conjunction with the advance from national ($8,000 approved at January 2013 National Board Meeting) once we get an account established. We are starting to pull together a budget, letterhead and logo. We will be submitting for a tax ID number during the next period so we can open an account for the conference. Previously suggesting approaching 2014 Conference Chairs on this since they recently went through the process. TBD


Roger and Marco continue to participate in the monthly conference committee calls. These included January, February and March calls. Next call is on 4/23/13


Attachment 1

Conference Host Subcommittees and Duties

All Committees will be expected to provide a summary of their experiences at the end of the conference to help with the next year’s conference planning.

1. FINANCIAL SUBCOMMITTEE (Minimum Size/Chair +2)

a. Help develop realistic Subcommittee budgets with assistance of each Subcommittee Chair. b. Develop a Conference budget based on a rigorous evaluation to establish estimated costs

and income. c. Keep an up-to-date detailed record of Conference expenditures and income. d. Develop a detailed treasurer’s report at least every three months that includes Conference

expenditures and receipts, and submit this report to the Conference Host Executive Committee and the National Conference Committee. Each report shall include an assessment of the Conference funding status.

e. Work with appropriate Subcommittee to establish the attendee price for all Conference items.

f. Obtain TIN (Tax Identification Number) from the IRS and provide a copy to the National Treasurer. Once obtained, open a checking account in the name of the conference and apply for a conference advance from National. Do NOT co-mingle conference funds with other ASHE accounts (Section or Region banking accounts.)

g. Deposit and disburse conference funds.

2. SPONSORSHIP SUBCOMMITTEE (Minimum Size/Chair + 5)

a. Establish Subcommittee budget and schedule of fees. b. Establish layout size of program book, ad sizes, option of color and graphic art

format prior to solicitation. This should be done prior to soliciting sponsors. NOTE: Program book should fit in a suit jacket pocket. Typical size is 4.5” wide by 8.5”long.

c. Develop a realistic plan to solicit required Conference funding. d. Start advertising solicitation as soon as possible after the prior Conference using a list of

advertisers from last year’s conference in electronic form with emails e. Solicit advertising from companies, organizations and ASHE Regions/Sections for the

printed Conference Program Book. f. Develop sponsorship levels (overall and work with committees such as golf,

entertainment, etc. that need sponsorship) g. Establish a minimum quota of income from advertisements and sponsors. h. Establish schedule of mailing, income of returns and follow-up. Suggested that you

maintain a master contact list in electronic form so you can easily track % of target you have received as well as tracking any follow up (if needed).

i. Develop a realistic plan to solicit required Conference funding. Solicit and disburse Conference funds.


j. This subcommittee is responsible for the ad portion of the conference program book. The balance of the program book, including printing, is handled by the Program Subcommittee.

3. TECHNICAL SUBCOMMITTEE (Minimum Size/Chair + 5)

a. Establish Subcommittee budget. b. Develop timely technical topics of interest to the national highway industry and provide

CEU’s (Continuing Education Units) and PDH credits for attendees at Technical Sessions. Identify recognized speakers who are qualified to present these topics. A technical tour may be substituted for a session. If possible provide CEU certificates at the conference or have a process in place to distribute after the conference.

a.1) Note Individual(s) providing the CEU Certification must have received prior training from the National CEU representative.

c. Provide appropriate time slot for National Board Representatives to conduct Section and Regional Officers meeting, which should be followed by National’s CEU training. (Note: A total of two hours is required).

d. Provide a time slot for the National Past Presidents’ Meeting immediately following the National Past Presidents’ Luncheon.

e. Solicit commitments from the speakers early and follow-up to ensure that their schedules do not change.

f. Develop a technical program schedule that does not compete with other important conference activities.

g. Select and train local ASHE members as session moderators and AV specialists to ensure that presentations progress without delays and attendees receive the appropriate information related to Conference events.

h. Arrange for AV equipment as needed. Consider using volunteer equipment rather than an AV company for significant cost savings. Have back up equipment. Require speaker presentations be sent prior to the conference. Preloaded presentations on computers.

i. Ensure that appropriate signs are placed to direct participants to the technical session locations.

j. Coordinate with Registration and Facilities Subcommittees to ensure the meeting rooms will accommodate the Session attendees.

k. Coordinate with session presenters (speakers) regarding their anticipated arrival time and needs. Arrange for someone to meet the speakers and help them find their session room.

l. Ensure any gifts for speakers can travel easily by plane with them. m. Provide a location the morning following the Conference for the National Board

Meeting (8:30 a.m. till noon). n. Provide a location the morning following the Conference for a debriefing meeting

with the current host and future conference hosts. 4. EXHIBIT SUBCOMMITTEE (Minimum Size/Chair + 3)

a. Develop Subcommittee budget and exhibitor fee schedule. b. Estimate number of exhibitors and establish space required. c. Develop requirements of exhibitor tables, chairs and electrical connection.


d. To encourage industry participation at this and future Conferences, coordinate the exhibitor location and schedule with other Conference activities to maximize their exposure. For example: plan receptions and breakfasts in or near the exhibit area.

e. Collect exhibitor contact information from prior ASHE Conferences and other available national and local resources.

f. Start solicitation for exhibitors as soon as possible after the conclusion of the prior Conference.

g. Mailings are important but personal calls from industry associates are most effective. h. It is recommended that solicitations for exhibitors be combined with solicitations for

financial sponsors. i. Provide free exhibit space for next year’s Conference host and provide space for any of

our partnerships. Partnership space will be paid by National. Include listing of the locations of all upcoming conferences that have been approved.

j. Consider adding an ‘exhibitor only’ registration or clearly define how many folks can attend the conference on an exhibitor registration.

5. PROGRAM SUBCOMMITTEE (Minimum Size/Chair +3)

a. Establish Subcommittee budget. b. Coordinate with other Subcommittees to develop theme and logo for Conference during

early planning stage. c. Establish program of events for Conference with input from other Subcommittees. d. Produce Conference Program with cooperation of Advertising Subcommittee and

designated printer. e. Plan opening session and solicit prominent speakers that will attract attendance. f. Work with Entertainment and Financial Subcommittees to plan banquet and social events

subsidizing cost when possible with industry sponsorship. g. Coordinate with National Board on keynote speakers and annual banquet award

presentations. [National Nominating Committee will contact the winner of the Robert E. Pearson/Person of the Year Award and provide them with initial information regarding the Conference. In turn, the National Nominating Committee will provide the Conference host with information for their program booklet. National will also provide the plaque.]

h. Coordinate with other Subcommittees and designated Conference printer to develop and produce Conference Program Book that includes:

1) A schedule of all Conference events. 2) Description, time and location of all events. 3) Map of the Conference facility. 4) List of incoming and outgoing National Officers/Directors. 5) Bio and photo of incoming and outgoing National President and Robert E.

Pearson recipient. 6) Description of awards and bios for Robert E. Pearson/Person of the Year,

George K. Hart, Gene G. Smith, Robert E. Yeager, Terence D. Conner, Member of the Year Young Member of the Year and Life Time Achievement Awards.

7) List of previous honorees for the Robert E. Pearson/Person of the Year Award and recipients of the George K. Hart, Gene G. Smith, Robert E. Yeager,


Terence D. Conner, Young Member of the Year and Member of the Year and Life Time Achievement Awards.

8) List Past National President’s names and terms of office – designate ‘deceased’ if appropriate.

9) List of Conference sponsors based on level of support. 10) List of exhibitors with map of exhibitor location. 11) Details related to future Conferences - including dates and locations. 12) Local information, not easily available in the hotel, which might be useful to

Conference attendees.

6. REGISTRATION AND RECEPTION SUBCOMMITTEE (Minimum Size/Chair +5)

All Conference Host members are asked to be involved in reception activities. This is the most important element of a successful Conference.

a. Establish Subcommittee budget. b. Provide on-line registration by utilizing 123 Sign Up, Walcom or out source to a

company of your choice. Have this service on line four months prior to the Conference.

c. Refer to attached Registration Pamphlet Check List of Items that should be included. d. Develop registration form.

Note CEU & PDH credits offered for technical session attendance. e. Coordinate with Publicity Subcommittee to develop the Conference registration packet.

(Attached are Guidelines for Registration Packet) f. Prepare a minimum of one page ad to be published in the fall issue of the SCANNER

at the expense of National. g. Provide National Conference Committee with a ‘draft’ copy of the registration

packet no later than January 1st, for their comments/suggestions, prior to printing. No later than January 15th forward registration packet information to SCANNER representative, (currently Jennifer Summers), for publishing in the spring issue which is distributed in April. SCANNER will be paid for by National.

h. Conference Registration Packet to be included in on-line registration as well as in the spring SCANNER.

i. Develop name tags for all participants with: 1) Colored ribbons designating officers, Committee members, speakers, guests, spouses, etc. 2) Name of the attendee, their Section name and the name of their business or employer. 3) Conference Logo incorporated into nametag format 4) Clear plastic protector that can be displayed without adhesives or pins.

j. Provide computer and printer at registration site so that nametags, identical to the original, can be printed or modified, as necessary.

k. Develop Conference attendee packets that includes: 1) Name tag with colored ribbons designating officers, Conference Committee

members, speakers, spouses, etc. 2) Roster of conference pre-registrants and spouses. 3) Tickets for events, if required.


4) Conference program. 5) Local attractions. 6) Conference attendee mementos

l. Secure volunteer or paid personnel to perform the registration process. 1) Recommend coverage from 7:00 a.m. to 7:00 p.m. daily in order to assist

early/late arrivals. 2) Provide complete Conference attendee packet to all registrants. 3) Create nametags for onsite registrants and recreate nametags when modifications are required. 4) Maintain accurate pre-registration and on-site registration records.

m. Regardless of the registration personnel status (paid or volunteer) an adequate number of local ASHE Members shall be available and trained to serve as hosts, and be able to answer questions related to Conference activities, at the registration desk and at all Conference activities, including tours.

n. Prepare all necessary signs (Registration Desk, Hospitality Room, Meeting Rooms, Luncheon, Dinner, etc.)

o. Meet with dignitaries on arrival and act as official escort throughout Conference. p. Provide host hospitality room for attendees and guests. q. Provide message board.

7. ENTERTAINMENT SUBCOMMITTEE (Minimum Size/Chair +3)

a. Establish Subcommittee budget. b. Research the popularity of different types of entertainment programs at prior ASHE

Conferences. The National Board will share experience if needed. c. All entertainment should appeal to the broad age range of ASHE participants. d. Plan all organized entertainment for Conference with assistance from Program Committee.

See “Suggested Conference Format” to determine the times and activities where special entertainment is suggested.

e. Activities that require consideration are as follows: 1) First evening “ice breaker” reception. 2) Opening session. 3) Presidents’ Luncheon 4) Second evening dinner and entertainment. 5) Third evening annual banquet and entertainment.

f. Coordinate with Transportation Subcommittee for off site activities. g. Coordinate with Facilities Subcommittee for onsite activities.

8. PR/PUBLICITY SUBCOMMITTEE (Minimum Size/Chair +4)

a. Establish Subcommittee budget. b. After National approval, begin promoting the conference to attract the large number of

workers needed to properly conduct the event. c. Create promotional items such as lapel pins and caps to distribute or wear during ASHE

events to enhance Conference exposure.


d. Create logo shirts to be made available to the Conference Committee Members and to the National Board and Committee Chair Members. Recommend these shirts be worn during the ice breaker.

e. Plan to display and promote Conference at prior year’s Conference. f. Prepare complete advance coverage on Conference and distribute to various news media

organizations such as: 1) Highway Builder Publications 2) ASHE SCANNER ad needs to be submitted no later than January 1st prior to

the Conference. 3) DOT Publications/Newsletters 4) Local Newspapers/Radio/Television 5) Trade Publications

g. Immediately following the previous National Conference, establish and maintain a Conference Website to be linked to the National Website. Conference Committees are to provide Keller Engineers’ representative, currently Craig Rock, at [email protected] with the appropriate information that is to be incorporated on the National Website.

h. Take photographs of Conference events and candid photographs for 1) Display during Conference. 2) Creating a photographic record of Conference events. 3) Use in publicizing future ASHE events.

i. Coordinate with Registration Subcommittee to develop pre-conference mailing to all ASHE members detailing lodging costs, registration fees, location, general program, pre-registration data, etc.

j. Prepare and submit an ad for your Conference to be published in the most recent National Conference Program Book.

k. Prepare SCANNER articles on Conference activities and a summary of the Conference, with photos, for the summer edition of the SCANNER.

9. GOLF OUTING SUBCOMMITTEE (Minimum Size/ Chair +4)

The Golf outing is not required. It is permitted as an option for the portion of Conference attendees who are golf enthusiasts. It is not to be subsidized with general sponsorship funds that might otherwise be used to reduce the attendee cost for activities related to traditional Conference events. Specific sponsorships such as Hole Sponsor, Food Sponsor and Beverage Sponsor will be allowed to offset the cost of the golf. The golf outing should be a breakeven event.

a. Establish Subcommittee budget. b. Secure golf course early. c. Develop flyer with information including cost. d. Coordinate with Registration Subcommittee to incorporate golf information in registration

packet. e. Coordinate with Publicity Subcommittee to include golf information in publicly. f. Solicit prizes. g. Set-up foursomes. h. Provide lunch/refreshments to participants.


i. Establish scoring rules for golf event. j. Golf outing should not conflict with Past Presidents/Robert E. Pearson Award

Luncheon or other traditional Conference activities. k. Golf awards should be distributed the same day after the event is completed.

10. TRANSPORTATION SUBCOMMITTEE (Minimum Size/Chair + 3)

a. Establish Subcommittee budget b. Coordinate with Program Subcommittee to provide transportation for:

1) Dignitaries participating in the program. 2) Registrants attending off site Conference events. 3) Speakers

c. Provide shuttle service to and from airport for National Board Members and family. (It is recommended this service be complimentary.) d. Coordinate with Facilities and Registration Subcommittees to assess the need to shuttle

registrants, if more than one hotel is required to house registrants. e. Coordinate with Guest Program Subcommittee to provide transportation for off site guest

activities. f. Coordinate with Technical, Golf and Guest Programs Subcommittees to determine if buses

(or other types of travel) are necessary for technical tours. In addition, coordinate any refreshments that are needed on the buses with these subcommittees.

g. Coordinate with Program Chair and Publicity Chair to create a transportation summary page for the Program Book.

h. Coordinate with Publicity Chair to create signs for airport arrivals and buses. In addition, help develop directional signs to buses during the conference.

i. Contact public carriers for discount rates/fares. 1) Airlines 2) Rental Car 3) Bus Passes 4) Rail Passes

l. Host Region/Section to underwrite costs of travel for individual receiving Robert E. Pearson Award and his/her guest.

11. GUEST PROGRAM SUBCOMMITTEE (Minimum Size/Chair + 3)

a. Establish Committee budget. b. Determine the times during the Conference when guest activities are appropriate.

1) Do not plan activities during the reception, opening meeting and evening social activities.

c. Research local activities that might be of interest to the guests of ASHE Members attending the Conference.

d. Investigate the details of local activities that are considered appropriate: 1) Can it be accomplished within time restraints? 2) Is the price reasonable or can it be negotiated? 3) Does it require special equipment or clothing? 4) Do you have to commit in advance for a specific number?

e. Select and make necessary arrangements for activities.


f. Establish participant cost for each activity. g. Work with Registration Subcommittee to include guest activities in registration material. h. Provide transportation when necessary. i. Provide lunch/refreshments when appropriate.

12. FACILITIES SUBCOMMITTEE (Minimum Size/Chair + 2)

a. Identify the facilities within the Region that are capable of accommodating the Conference requirements.

b. Research prior ASHE Conferences and other professional conferences to determine the hotel price range that is acceptable.

c. Obtain the best value for Conference attendees by: 1) Using someone experienced at negotiating for conference hotels. 2) Negotiating with more than one hotel to stimulate competition. 3) Negotiating the total package of hotel services not just the room rate. 4) Negotiating complimentary rooms for outgoing and incoming National Presidents

and upgrades for National Board members. d. After the Conference Host Executive Committee is satisfied with the hotel contract, submit

it to the National Board for review prior to signing. e. Arrange for a National Conference Committee site visit prior to signing a contract. f. Arrange for accommodations and meet with the National Conference Committee

representatives when they evaluate the site prior to signing the contract. g. After the site has been approved by the National Board, execute the contract to secure the

Conference facility. h. Serve as the primary point of contact with the hotel facility. Work with other Subcommittees to identify and secure appropriate rooms for all

Conference activities.

Attachment 2

Annual General Assembly/Business Meeting Guidelines NOTE: Responsible Areas May Be Split Between Conference Chair and Co-Chair(s)

(Conference Chair or Co-Chair)

• Pledge of Allegiance

• Call on Person for Invocation

• Introduce Head Table

• Welcome to the Conference

• Call on National President (National President Welcoming Remarks)

• Introduce National Secretary


(National Secretary)

• Secretary’s Report

• Roll Call of Sections (Conference Committee Members Assist as Counters)

• Introduce National Treasurer (National Treasurer)

• Treasurer’s Report (National President)

• Introduce Chairperson of National Nominating Committee (This is the Current Past National President)

(Immediate Past National President)

• Read List of New National Officers to be Installed at the Banquet


• Introduce Guest Speaker(s)

• Note Any Changes to Conf, Agenda & General Housekeeping Items

• Adjourn


Annual General Assembly/Business Meeting Guidelines

Guidelines for Head Table

A and B (United States Flag + Conference Host’s State Flag) 1 – Person Providing Invocation 2 – Guest Speaker (Providing Program) 3 – National Treasurer 4 – National Secretary 5 – Conference Co-Chair (Podium) 6 – Conference Chair 7 – National President 8 – Guest Speaker(s) 9 – Past National President

A u d i e n c e

A Podium B

1 2 3 4 5 6 7 8 9


Attachment 3

Past National Presidents’ Luncheon Guidelines


• Welcome to Past National Presidents’ Luncheon

• Introduce Head Table

• Invocation

Lunch


• Call on National President

(National President)

• Introduce Past National Presidents (Have List of Names Available for Him/Her)

(National President)

• Read Reason for Person of the Year/Robert E. Pearson Award [Attached]

• Read Russell Horn Grant Information [Attached]

• Read Nomination Correspondence

• Call on Recipient and Present Award

(Award Recipient)

• Acceptance

• Announce Name of Charity to Receive the Grant Monies


• Adjourn

NOTE: Arrange reserved seating for all Past National Presidents (and

spouses/guests/children) at the Past National Presidents Luncheon.


Past Presidents’ (and Person of the Year Award) Luncheon Guidelines

Head Table Seating 1 – National Treasurer 2 – National Secretary 3 – Person of Year Award Recipient & Spouse if Applicable (Podium) 4 – Conference Chair or Co-Chair(s) 5 – National President 6 – Invocation Presenter

Robert Pearson, P.E./Person of the Year Award

Sections are asked to select a nominee for this most prestigious award. Consideration is to be given, by the ASHE Section, as to whether this person is active in any highway related societies, has had impact on the highway industry statewide, that the person is willing to give personal time for the good of the industry and does this person have overwhelming respect of his/her peers.

Russell Horn $1,000 Grant A $1,000.00 Grant is given to the favorite charity of the recipient of the Robert E. Pearson/Person of the Year Award.

Audience

Podium

1 2 3 4 5 6


Russell E. Horn Sr., P.E., is the Founding Father of the York, Pennsylvania Engineering Firm, Buchart-Horn, Incorporated. He is a Charter Member of the First Section of the American Society of Highway Engineers in Harrisburg, PA and is the 17th name to appear on the Original Charter.


Attachment 4

Guidelines for Annual Banquet & Installation of Officers Ceremony

(Conference Chair) • Welcome to Annual Banquet Dinner & Introduce Head Table • Invocation

(Dinner) (Conference Chair or Co-Chair)

• Call on National Secretary (National Secretary)

• Present Gene Smith Award • Present George Hart Award • Present Terence Conner Award • Present Robert Yeager Award


• Call on Present National President (Present National President)

• Present Young Member of the Year Award • Present Member of the Year Award • Present Life Time Achievement Award • Present President’s Award • Present Plaques to National Board Members Whose Term Ended • Outgoing President’s Remarks


• Call on Current Past National President for Installing National Officers (Current Past National President - Installing National Officers) (Provide Person with List of Officers & the Installation Speech [Copy Attached])

• Installation of Officers • Present In-Coming President with the ASHE Gavel


• Call on New National President (New National President)

• Incoming President Comments (Conference Chair or Co-Chair)


• Recognition of Conference Committee Members • Special Thanks • Call on Future Conference Spokesperson

(Future Conference Spokesperson)

• Invite to the next ASHE National Conference (Conference Chair or Co-Chair)

• Entertainment Introduction


Guidelines for Annual Banquet & Installation of Officers Ceremony

Head Table Seating: 1 - Conference Chair

2 - Conference Chair’s Spouse/Guest

3 - National President

4 - National President’s Spouse/Guest

5 - National Treasurer

6 - National Treasurer’s Spouse/Guest

(Podium)

7 - Conference Co-Chair

8 - Conference Co-Chair’s Spouse/Guest

9 - Incoming National President

10 - Incoming National President’s Spouse/Guest

11 - National Secretary

12 - National Secretary’s Spouse/Guest

Audience

Podium

6 5 4 3 2 1 7 8 9 10 11 12


REGION REPORTS National Board Meeting - April 20, 2013

GREAT LAKES REGION - by Caroline Duffy, P.E..

SECTIONS: Central Ohio, Central Dacotah, Circle City, Cuyahoga Valley, Derby City, Lake Erie, Northwest Ohio & Triko Valley

Region - No Report Submitted

Central Ohio January 2013 - Our Annual January Technical luncheon was held at the Villa Milano Banquet and Conference Center in Columbus, Ohio. William Lozier, P.E., P.S., Licking County Engineer, spoke on Realities of Managing Road and Bridge Conditions on a County Engineer Budget Using Licking County as a Case Study. Approximately 55 people attended. January 22, 2013 - Section Board Meeting February 21, 2013 - Central Ohio ASHE exhibited our section’s booth at the Engineer’s Week (E-week) Luncheon held at the Bridgewater Conference Center in Powell, Ohio. The Central Ohio ASHE Section cosponsored the luncheon along with 10 other local engineering organizations. Approximately 300 people attended. February 26, 2013 - Section Board Meeting March 1, 2013 - Deadline for the Central Ohio ASHE Project of the Year Award submission. Awards will be presented at our May luncheon. March 26, 2013 - Section Board Meeting

Central Dacotah January - The Central Dacotah Section held a Board of Directors meeting on January 8, 2012. Officers and Board of Directors present:

1. Peter Moch – Secretary

2. Ed Ryen – Board of Directors

3. Laurie Martin – Conference Chair


4. Kevin Michel – Board of Directors

5. Bob Shannon – Board of Directors

6. Nick West – Past President

The following items were covered at the board meeting:

1. Attendees for the 2013 National Conference. 2. Central Dacotah Section ad in the 2013 program booklet. 3. National 2014 Conference update. 4. Still need presenters for the 2012-2013 year.

The Central Dacotah Section also held a luncheon meeting. The meeting included a presentation entitled “Transportation Planning in Rural Communities” by Thomas McMurty of Kadrmas, Lee & Jackson. Forty-six chapter members were present.

February - The Central Dacotah Section held a Board of Directors meeting on February 19, 2012. Officers and Board of Directors present: 7. Peter Moch – Secretary

8. Ed Ryen – Board Member

9. Bob Shannon – Board Member

10. Nick West – Past President

11. Ardin Streifel – Board of Directors

12. Dale Schwindt – Treasurer

13. Casey Einrem – Vice President

14.

The following items were covered at the board meeting: 1. Attendees for the 2013 National Conference. 2. Central Dacotah Section ad in the 2013 program booklet. 3. Central Dacotah Section scholarship. 4. National 2014 Conference update.

5. Still need presenters for the 2012-2013 year.

The Central Dacotah Section also held a luncheon meeting. The meeting included a presentation entitled “Polyurethane Grouting and Cellular Concrete Solutions” by Jeff Kortan of Innovative Foundation Supportworks. Forty-five chapter members were present.

Cuyahoga Valley February 2013 – Jim Swartz attended both the Akron and Canton E-Week Banquets and was presented with his award for Cuyahoga Valley Chapter ASHE Member of the Year. It was reported that the both banquets were well attended and the Canton speaker and the Akron video were both entertaining. March 2013 – Project Awards – The Stark County Engineer’s Riverland Avenue Bridge Project designed by ARCADIS and constructed by Wolf Creek Construction was this year’s winner in the under $3 million category. There were no applicants in the over $3 million category. Scott Basinger


has ordered the plaques for this year’s winners. The awards luncheon meeting is set for March 19th at the 356th. Check-in will be at 11:30 am, lunch will be at noon and the presentation will begin at 12:30 pm. Rob Graham will prepare the flyer and send out as soon as possible. April 2013 – Kevin Kehres reported that Doug Hedrick from the Ohio Turnpike Commission has agreed to give a presentation at our April joint meeting with ASCE. A dinner meeting is set for April 18, 2013 - at Prime 93. The schedule will be 5:00 pm social hour, 6:00 pm dinner and 6:30 pm presentation. The meeting will include 1 PHD. May 2013 – The Golf Outing at the Legends of Massillon will be May 23, 2013. Nothing new reported. We will finalize details at the April Board meeting and hopefully Keith Bennett will be able to attend, as he has made most of the arrangements

Circle City - Inactive

Derby City February 7, 2013 - Held February luncheon at the Knights of Columbus facility on River Road in Louisville, Kentucky. The speaker was KYTC Assistant State Highway Engineer David Moses, P.E. The topic: KYTC’s Local Public Agency Program.

March 22, 2013 - The Board discussed the following:

• Upcoming schedule of events, including future Section Luncheons, and the awards ceremony.

• Announcing the call for nominations of projects for ‘Project of the Year’ awards.

• The ASHE Derby City Scholarship program

• Potential for co-sponsoring a golf scramble with ITE, with ASHE-Derby City’s proceeds going to the scholarship program.

• An ASHE – Derby City Sponsored Poker Tournament, with proceeds going to the scholarship program.

• The need to request funds from Regional/National to assist in hosting a hospitality room at the 2013 ACEC-KYTC Partnering Conference later this year.

April 25th, 2013 - Next full Section meeting is tentatively scheduled with Larry Chaney of the Kentuckiana Regional Planning and Development Agency (KIPDA) to be the speaker. The topic will be ‘KIPDA’s Long Term Plans’.

Lake Erie January 2013 - The meeting this month was held on January 24, 2013 at Harry’s Steakhouse in Independence, Ohio. Mr. John Smolen, of Smolen Engineering, presented on his work with Covered Bridges throughout Ohio. About 20 members attended. February 2013 - Bonita G. Teeuwen, P.E., Director of Public Works, Cuyahoga County Department of Public Works and Ted Galuschik, P.E., Maintenance/Highway Engineer, Lake County Engineer presented the membership with an overview of current and future projects in their county, as well as


answered questions. The meeting was held on February 20, 2013 at Harry’s Steakhouse in Independence, Ohio. About 60 members attended. March 2013 - The meeting this month will be held on March 26, 2013 at the Hilton Garden Inn Downtown and feature Mr. Jim Riley, P.E., Deputy Director, Office of Innovative Delivery, Ohio Department of Transportation. Mr. Riley will provide an update on the Ohio Turnpike Opportunity Analysis. He will provide information on the history of the analysis, a summary of the results, and the process/timing moving forward. The next meeting is scheduled April and will be a social/fundraising event with the proceeds going to benefit the Scholarship Fund. Our Section also plans on joining with ABCD to host a tour of the Columbus Road Lift Bridge in Cleveland, Ohio. The Section is also beginning to plan for elections and membership renewals in the coming months.

Northwest Ohio January 17, 2013 - At the Holiday Inn Express, Maumee Room, on U.S. 20 (Fremont Pike) at I+75, Perrysburg, Ohio, the ASHE NW Ohio Section hosted a luncheon meeting. Speakers: Michael D. Pniewski, PE, PS, PMP. Western Lake Erie Program Manager, U.S. Army Corps of Engineers, Buffalo District Topic: Blanchard River Watershed Study March 21, 2013 - At 11:45 a.m. at the Holiday Inn Express, Maumee Room on U.S. 20 (Fremont Pike) at I+75, Perrysburg, Ohio, the ASHE NW Ohio Section hosted a luncheon meeting. Speakers: Richard S. Martinko, P.E. Director of the Intermodal Transportation Institute & The Transportation Research Center Topic: Veterans Glass City Skyway Solar Highway Project

Triko Valley

January 14, 2013 Our first Board of Directors meeting for 2013 was held, where applications for the annual Schramm project awards were reviewed. The Board also discussed this year’s membership drive, the student chapter and a possible summer event. January 22, 2013 A general membership meeting was held at the Montgomery Inn Boathouse. Six projects were presented for the Schramm awards. February 26, 2013 Our second Board of Directors meeting of 2013 was held. The winners of the Schramm awards were confirmed and topics for upcoming meetings were discussed including the CIP program and a possible presentation on funding for the Brent Spence Bridge over the Ohio River. March 19, 2013


At our general membership meeting, the annual capital improvements program was presented and the winners of the Schramm awards were announced as follows: -Less than $3 million Category: Palmer Engineering – Camden College Corner Road Covered Bridge Replacement -Over $3 million: LJB – SR 4 Bypass Widening

MID-ATLANTIC REGION - by Roger Carriker, P.E. for David Greenwood, P.E. & Michael Martin, P.E.

•

• SECTIONS: Blue Ridge, Carolina Piedmont, Carolina Triangle, Chesapeake, Greater Hampton Roads, North Central West Virginia, Old Dominion and Potomac

Region

The Mid Atlantic Region continues its 2012-13 season. The majority of the Sections continue with their meetings/programs for the year and are continuing to provide their memberships with good speakers and meeting content. Participation in Section meetings has been good and PDH’s are being submitted for, approved and issued as per the ASHE PDH/CEU process/guidelines. We are sad to convey the passing of one of our family members. Steve Evans, President of the Potomac Section, passed away on March 4th. His family, fellow section members and friends are in our thoughts and prayers during this difficult time. ASHE appreciates Steve’s dedication to ASHE over the years. He will truly be missed. On March 13, the MA Board of Directors approved a $100 donation to the ARDS Foundation in Steve’s memory. The check was sent to ARDs along with a cover letter. The Mid-Atlantic Region did not hold a face to face Board of Directors meeting but had a conference call on 2/01/13. We continue to communicate issues amongst the Board of Directors via emails and phone calls until a face to face Board of Directors D meeting can be scheduled (face to face meeting scheduled for 4/28/13, night before the regional tech. conference). Discussions/issues the Board of Directors wants/needs/continues to address include: 1) financial matters (all agreed that we need to establish a more definitive regional budget for 2012-13 and beyond); 2) continued solicitation of regional director positions and committee support; 3) revisions requested by national on the MA region by-laws; 4) the 2015 national conference being hosted in Baltimore (Chesapeake Section); 5) continued/improved communication across the region (e.g. sharing info) as well as with National and how we can help any section in the region that indicates they may be struggling as it relates to their activities, involvement in the region and ASHE as a whole; and 6) ongoing national activities/initiatives discussed at the National Board of Directors meetings. We are also disappointed to report that the Potomac Highlands Section has submitted officially its request to dissolve. They had been struggling for a couple years and informed National on 3/01/13 officially of its request to disband. The National Board of Directors has to vote/agree and follow the rules identified in the national bylaws associated with this process/request. The Mid-Atlantic region will work with National and the Potomac Highlands section leadership during this transition period so that any remaining members of the section can get “aligned’ with ASHE and other sections if desired.


We appreciate the Potomac Highlands’ section leadership for all that they have done with/for ASHE since they were chartered and hope that they may be able to return to ASHE’s family in the future in some capacity or another. TBD Preparation for the annual spring technical conference continues. Planning for this event constitutes the majority of the activity the region has been involved in this quarter. We have secured the date and site for this year’s conference. The conference is scheduled for Monday April 29, 2013 at the University of Virginia Darden School of Business. The conference committee has a conference call on a bi-weekly basis in order to coordinate speakers, sponsorship, details, and needs associated with the preparation for this event. Committee calls have been held on 2/21, 3/08, and 3/22. We have secured 7 speakers (plus 1 back-up speaker) and plan to issue 7 PDH credits to attendees pending PDH/speaker approvals. The agenda and registration form were finished and distributed to regional directors, section presidents and secretaries on 3/17/13.

The Regional President attended the Potomac Section’s meeting/dinner on 3/20/13. The presentation on the I-495 Express Lane project was very good and it was nice to get to meet some of the members of the section. All Sections that had not submitted their annual national/regional assessments by the end of December 2012 were reminded to do so. Ongoing efforts will continue so these payments can be closed out for this year. All sections were sent a final reminder that the application for exposure grants is due by April 1, 2013.

Regional Financial activities during the period • Current balance of Regional funds as of March 18, 2013 is $24,864.24. This is a decrease of

approximately $600 mainly due to miscellaneous expenses including an advertisement to support the National Conference.

• We anticipate an increase in revenue following the Spring Technical Conference in April. . Blue Ridge

Activities: The following is a summary of key activities for this quarter:

• January: 1/15/13 Board Members/Officers Meeting 1/15/13 Lunch Meeting at VDOT Salem District Office Presenter: Richard Ferron (Lanford Brothers, Inc.)

Topic: Asphalt Pavement Recycling – The Road to a Sustainable Future.

Attendance: 30 Attendees, 1 guest and 1 speaker

• February: No activity

• March: 3/19/13 Lunch Meeting at VDOT Salem District Office Presenter: Jay Crumpacker (VDOT Salem District)

Topic: Erosion & Sediment Control Experiences in the VDOT Salem District area

Attendance: 20 Attendees and 1 speaker (expected)


Operating Budget (as of 3/31/2013) Membership (as of 3/31/13)

Starting Balance $13, 560.03 Starting Membership 73

Revenue $365.00 Gains* 1

Expenses ($557.07) Losses* 0

Ending Balance $13,367.96 Current Membership 74 *Since previous quarter

Carolina Piedmont Activities: The following is a summary of key activities for this quarter:

• We hosted an informational lunch-and-learn on January 31st. Mark Schall with Spatial Data Consultants presented on advances in geospatial technology. We had 18 people in attendance.

• A Board Meeting was held on February 7th at Icehouse SouthEnd Restaurant. The main topics of discussion were the Sporting Clay Scholarship Tournament and the Golf Scholarship Tournament.

• We hosted an informational lunch-and-learn on February 27th. Louis Mitchell, P.E., NC Division 10 Engineer gave a presentation on Division 10 updates in transportation. We had 41 people in attendance.

• We will host a Sporting Clay Scholarship Tournament on March 15th.

Carolina Triangle

The following is a summary of key activities for this quarter:

• January 24, 2013 – Board of Directors Meeting. Major topics discussed were: � Previous Board Meeting Minutes approved. � Membership update – 4 new members � Century Club Membership - 25 as of January � Recent financial report (as of January 24, 2013) was reviewed with the highlights as

shown below: a) Cash Balance = $16,152.28 b) Mutual Fund Balance = $5,787.48 c) Scholarship Fund Balance = $23,840.35

� ASHE section’s newsletter “The Interchange” was sent out in January

Operating Budget Membership

Starting Balance 8,940.91 Starting Membership 72

Revenue 2,015.00 Losses 0

Expenses 3,617.68 Gains 2

Ending Balance 7,338.23 Ending Membership (Paid) 74


� Next ASHE meeting will be March 12, 2013. Topic will be I-85/I-485 Turbo Interchange

� Technical Development session not yet scheduled. � The remaining dinner meetings are as followings:

� Tuesday, March 12 � Thursday, May 9

� Next Meeting will be Tuesday, March 12, 2013 at the University Club.

Operating Budget (as of 02/11/2013) Membership (as of 03/12/2013)

Starting Balance $23,317.27 Starting Membership 231

Revenue $1,740.74 Losses 0

Expenses $1,538.36 Gains 13

Ending Balance $23,519.65 Ending Membership 244

Chesapeake Activities The following is a summary of key activities for this quarter:

• Held Chesapeake Section Board of Directors meeting on January 22nd and March 5th at various locations in the Baltimore, MD area.

• Held the fourth and fifth Technical Sessions and Dinner Meetings at the Engineer’s Society of Baltimore on February 26th and March 19th. Technical Sessions, which focused on Traffic and Planning. Details about these meeting are as follows: � February 26th Meeting, Water Resources/H&H Focus:

� Michael Kulp, FHWA Sustainable Transport and Climate Change Team Leader – FHWA Approach to Adapting to Climate Change and Extreme Weather.

� Elizabeth Habis, SHA Program Manager for Climate Change – SHA Approach to Adapting to Climate Change.

� Kim Burgess, Chief, Baltimore City Surface Water Management – Emergency Infrastructure Repairs in Baltimore City.

� Dinner Speaker: Jason Ridgeway – Director, SHA Office of Highway Development

� March 19th Meeting, Highways focus: a) Dustin Kuzan of MD State Highway Administration – SHA Complete Streets

Policy Updates and Implementation Status. b) Frank Smith of Corman Construction and Chris McGuire of AECOM – update on

the construction of I-70 Phase 2D at South Street Interchange. c) Greg Murrill of FHWA DelMar Division – MAP-21 Implementation &

Consolidation of FHWA Funding. d) Dinner Speaker: Melinda Peters – Administrator, MD State Highway

Administration

• On February 23, 2013, we held the Annual Chesapeake Section “No Limit Texas Hold ‘Em” poker tournament that benefits ASHE – Chesapeake Section Scholarship Fund. A donation


of $250 was made to the choice of the winner’s charity, and the remainder will be applied to the Section’s scholarship fund.

• Continued to update and maintain section web site. Visit our web site for up to date details: http://www.ashe-chesapeake.org/index_files/Events.htm

Operating Budget Membership

Starting Balance (2/5/13)

$ 47,380.90 Starting Membership ( as of 12/10/12)

188

Revenue $ 1,615.90 Losses (drops) ?

Expenses $ 1,722.72 Gains ?

Ending Balance (3/15/13)

$ 47,274.08 Ending Membership As of 3/15/13

188

Miscellaneous Items:

• Continue to solicit/look for sponsorship from industry representatives for the upcoming season. This includes trying to engage construction contractors, suppliers, vendors, and the MBE side of the industry that we have been successful in recent years in gaining significant participation from. Note: Sponsorships now annual vs. per meeting this year

• 2013 is 25th Anniversary of Chesapeake section. Began planning commemorative activities, and will hold the celebration/member appreciation night on April 18, 2013.

• Began planning for the annual golf outing, to be held on May 30, 2013.

• Continue planning work for 2015 National Conference.

Greater Hampton Roads Activities The following is a summary of key activities for this quarter:

• Dinner meetings and Board of Director Meetings occur on the same day, every other month (third Tuesday).

• January 15, 2013 – Board of Directors and membership dinner meeting. The dinner meeting included a presentation by Bill Springer, RK&K, on the Hampton Roads Flood Assessment. PDH’s were also issued for this technical session.

• March 20, 2013 – Board of Directors and membership dinner meetings. � The dinner meeting included a panel presentation on the new $200 million Dominion

Boulevard Improvement project in the City of Chesapeake. This presentation included a panel discussion and focus on the various bridge design and construction features for this three mile corridor widening. The nine bridges include two parallel spans one mile long and 95 feet high over the Elizabeth River to replace the existing two lane draw span bridge. PHD’s were issued to the attendees.

� Committee Reports including: treasurer report; sponsorship updates; planning for upcoming election of officers.


Operating Budget (as of November 2012) Membership (as of November 2012)


Revenue n/a Losses 0

Expenses n/a Gains 0

Ending Balance $18,799.21 Ending Membership 110

North Central West Virginia

Activities: The following is a summary of key activities for this quarter:

• January 9, 2013 meeting held at the Bridgeport Conference Center � Meeting Sponsored by: BASF � 14 People in attendance � Speaker: Brian Stratman, BASF � Topic: The topic was the “Mbrace” fiber reinforcement system. (Technology for

supplemental structural reinforcing)

• February 13, 2013 meeting held at the Bridgeport Conference Center � Meeting Sponsored by: ADS � 24 People in attendance � Speaker: Mr. Greg Spires and Mr. Don Sherman of ADS � Topic: “New Pipe Products”

• March 6, 2013 meeting held at the Stonewall Resort, Roanoke, WV � Man of the Year Celebration – Honoring Art King of Kanawha Stone/Terradon � Approx. 75 People in attendance � Roast

• No financial information provided in report

Old Dominion

Activities The following is a summary of key activities for this quarter:

• January 14, 2013 - Board of Directors’ meeting

• February 10, 2013 ASHE Old Dominion had a booth (pictured) at Engineers Week “Engineering Ingenuity Career Day” and gave to the kids ASHE Old Dominion Back Packs


(picture attached).

• February 14, 2013; Tools and techniques for pavement evaluation and design presented by

Paul Willke of Applied Research Associates, Inc.

• February 21, 2013; The Old Dominion Section’s nomination Mal Kerley, former VDOT Chief Engineer, who won the “Engineer of the Year Award” presented by the Richmond Joint Engineers Council (RJEC). Mr. Kerley was introduced at the Awards Banquet by John Midyette, the President of ASHE Old Dominion Section.

• March 12, 2013 - Board of Directors’ meeting

Operating Budget (As of 2/28/13) Membership (As of 2/28/13)


Revenue $526.00 Losses 0

Expenses $3,065.82 Gains 2

Ending Balance $7,827.41 Ending Membership (paid) 88

Potomac Activities:

Note: ASHE Potomac is saddened to announce the passing of our President, Steve Evans on March

4, 2013. His dedication to our organization and sense of humor will be missed

The following is a summary of key activities for this quarter:

• Breakfast Board Meetings: January 3, February 7, and March 14: Discussed financial reports, programs, PDHs, scholarship, newsletter, webpage, membership, board nominations/elections, golf tournament, and other potential charities.

• January 16, 2013 – Dinner Meeting Dinner meeting was held at P.J. Skidoo’s. Virginia Snead, P.E., of the Virginia Department of Conservation and Recreation (DCR) discussed the new Virginia Stormwater Management Permit requirements and their effect on transportation projects. By request, we have uploaded the presentation on our section website. We had 88 people in attendance.

• February 20, 2013 – Dinner Meeting


Dinner meeting was held at P.J. Skidoo’s. Lou Robbins, P.E., DBIA, Vice President for Design-Build of Corman Construction discussed design-build, what contractors want from design firms, and how to build a winning team. By request, we have uploaded the presentation on our section website. We had 74 people in attendance.

• March 20, 2013 – Future Dinner Meeting Dinner meeting will be held at P.J. Skidoo’s. Tony Adams, the Vice President of Development and Major Projects for Transurban, will be discussing the recently completed I-495 Express Lanes.

Operating Budget (as of 2/28/13) Membership (as of 2/28/2013) Starting Balance $28,289.93 Starting Membership 168

Revenue $8,168.21 Losses 0

Expenses ($13,430.27) Gains 0

Ending Balance $23,027.87 Ending Membership (Paid) 168

Event: 2/26/13 George Mason Basketball Game (vs. Towson) – 28 people attended. Mason lost, but was an overtime thriller.

Future Major Events:

• 3rd Annual Golf Tournament – April 3, 2013

• ASHE National Convention – June 5-8, 2013

• Mid-Atlantic Technical Conference – Date/Location TBD

• Washington Nationals Baseball Game – June 2013 Monthly Meetings: Board Meetings – April 4, May 2, June 13 (tentative date due to National Convention) Dinner Meetings – April 17, May 15

NOTE: Potomac Highlands - Dissolved

Activities: (narrative by R. Carriker) The following is a summary of key activities for this quarter:

• On March 1, 2013, ASHE National received a package from Potomac Highlands with a cashier’s check for the closing balance on their checking account. As per the ASHE bylaws, the dissolution of a section requires action by the National Board. Potomac Highlands petitioned/informed National in February 2013 of their intentions to dissolve. National will need to vote to officially dissolve the Section (assumed to be at the April 2013 Board of Directors meeting). National will hold Potomac Highlands’ fund balance in trust for three years in case the section decides to reorganize and ask to be reinstated.

• When officially dissolved, National will request the return of the Potomac Highlands charter document.

• National will assign any remaining active members to a nearby Section or since it is more than 50 miles from Potomac Highlands to North Central West Virginia, any of the Potomac Highlands members that wish to remain a member of ASHE could become a Member-at-Large. That would keep them in touch with ASHE even though they wouldn’t have a local Section to attend. The National Secretary will send this information to the Section’s members and make that offer.


• According to the ASHE National database, the Potomac Highlands Section has 43 members as of it being dissolved.

NORTH CENTRAL REGION

SECTION: Central Dacotah Covered Under Great Lakes Region at This Time

NORTHEAST REGION – Al Algazi, P.E., George Willis, P.E., John W. Franz, Jr., Alice Hammond, P.E. (Reported by Richard Cochrane)

SECTIONS: Albany, Altoona, Central New York, Clearfield, Delaware Valley, East Penn, First State, Franklin, Harrisburg, Long Island, Mid-Allegheny, New York Metro, North Central New Jersey, North East Penn, Pittsburgh, Southern New Jersey, Southwest Penn, Williamsport

Region The Regional Board has not met this quarter. Exposure funds were distributed to seven Sections. All of the Region’s exposure funds ($3,000) were distributed. The Region is a sponsor for the National Conference in Lake Placid.

Albany January16, 2013: NYSDOT Region 1, Annual Program Update – presented by NYSDOT Regional Director & Staff January 26, 2013: Future City Competition at HVCC and sponsored by ASHE Albany Section February 14-15, 2012: Engineer’s Week – ASHE Booth to Promote National Conference in Lake Placid March 21, 2013: Safety 101 – presented by R. Emmitt McDevitt, FHWA Membership is at 104, an increase of three members since the last report.

Altoona January 16, 2013 - A social meet and greet with University of Pittsburgh at Johnstown students was followed by a presentation on the Menoher Boulevard Slope Stabilization project. Those in attendance earned 1 PDH credit. Attendance was about average.


February 25, 2013 - A luncheon was held at PennDOT District 9-0. Karen Vandervoort, FHWA, gave a presentation on “State Transportation Innovation Council & Everyday Counts”. Attendance was average for this event. March 20, 2013 - A tour of Creative Pultusions’ Headquarters followed by a dinner is planned.

Central New York January 15, 2013 - Board of Directors meeting in Syracuse, NY. January 22 – 24, 2013 – The Central New York Section and the Albany Section co-hosted an advertising booth at the NYS County Highway Superintendent’s Winter Conference to promote the upcoming 2013 ASHE National Conference in Lake Placid, NY. February 28, 2013 – General meeting in Binghamton, NY. Our featured speaker was Scott Faulkner who presented an update on the Prospect Mountain Project in Binghamton. Approximately 24 members attended this event. March 20, 2013 – General meeting in Geneva, NY. Dan Moellman of the Fort Miller Company presented a 1 PDH seminar on “SUP.E.R-SLAB for Rapid Concrete Pavement Repair” Approximately 25 members attended. In addition to the events noted above, the various subcommittees planning the 2013 National

Conference have been very active during this quarter. Committees meet via phone conference nearly

every Thursday morning.

Clearfield January - The January event is a holiday gathering for members and guests to enjoy fellowship and have an opportunity to interact with clients, business partners and fellow co-workers. The event was held at Moena’s in Clearfield with 26 members and 17 guests in attendance. Door prizes donated by the membership, were distributed along with a 50/50 raffle, which benefits the scholarship fund. New members present at the event on January 17, 2013 were acknowledged with a certificate and pin. February - The February meeting was held at the Gateway Café in DuBois on February 21, 2013. Karen Michael, PennDOT Assistant District Executive - Design, gave an update of the Highway and Bridge Program for District 2-0. Karen shared upcoming projects in the District and gave a brief overview of the projects, noting issues and estimated costs. She also highlighted a few of the projects that have recently been constructed in the District such as the SR 35 Mifflintown project. The meeting was attended by twenty-two (22) members and sixteen (16) guests. March - In March, we’ll be touring the Penn State University Pegula Ice Rink which is currently under construction. The Pegula Ice Arena is a planned 6,000 seat, multi-purpose arena on the campus of Penn State University in University Park, PA with an estimated construction cost of $80 million. The arena is named in honor of Terry and Kim Pegula whose $88 million donation helped fund the arena and the creation of Nittany Lion Men’s and Women’s varsity hockey programs. The tour will


be limited to 25 members and a dinner meeting will be held at Damon’s in State College, PA after the event on March 21, 2013.

Delaware Valley January Dinner Meeting - Gustine Lake Interchange Project presented by: Cathy Farrell, P.E. – Baker, Audrey Corrado, P.E. – Baker and Joseph Doubet – Urban Engineers. This was a joint meeting between ASHE and ASCE. February Dinner Meeting - PA Turnpike Commission Update presented by: Gary L. Graham, P.E.- Assistant Chief Engineer – Design. This was a joint meeting held between ASHE and MASITE. February Technical Session - "12 Lessons on Sustainable Stormwater Management" presented by: A.D. Marble Scholarship Award Winners attended the February Dinner Meeting. A total of 7 students received scholarships this year. Checks and certificates were given at the dinner meeting. March Dinner Meeting - Before and Below I-95 Archaeological Discoveries from the Phila. Waterfront presented by: Douglas B. Mooney – URS Coordination efforts are ongoing for a joint ASHE/PennDOT Workshop to be held in late May. Project of the Year nominations were received and are being reviewed and will be selected prior to the April dinner meeting.

East Penn February 5, 2013 (Tuesday) ‘Four Current Projects in Lehigh Valley’ Speaker: Eric Klimas, HRI Topic: Route 412, 22/145, Tri Bridges, Deer Lake Projects Location: Cosmopolitan, Allentown, PA Attendance: Approximately 70 People CEU Credits: 1 PDH (NJ/PA) February 13, 2013 (Wednesday) ‘Bridge and Scour Technical Seminar’ Speaker: Bill Gray Topic: Bridge and Scour Technical Seminar Location: PennDOT District 5-0, Allentown, PA Attendance: Approximately 100 People CEU Credits: 1 PDH (NJ/PA) March 12, 2013 (Tuesday) ‘Job Fair and State of the District ’ Speaker: Mike Rebert, District Executive PennDOT 5-0 Topic: State of the District


Location: Hotel Bethlehem, Bethlehem, PA Attendance: Approximately 150 people, 25 students from Lehigh, Lafayette and Widener CEU Credits: 1 PDH (NJ/PA

First State January 24, 2013 – DelDOT’s Shantè Hastings and Gene Donaldson presented a program on Delaware’s preparations for Hurricane Sandy. Meeting was held at the Dover Sheraton.

February 21, 2013 – Members were encouraged to attend the Delaware Council of Engineering Society’s “Engineer’s Week Banquet”. The Board agreed to support the event with a 1/2 page advertisement.

March 21, 2013 – Project of the Year presentation. The banquet will be held at the Wilmington Sheraton South (Airport Road at I-95). Franklin January 16, 2013 - Annual venison dinner and scholarship fundraiser at Station 3 Fire Hall in Conneaut Lake, PA. Chinese auction raised over $2,100 for the BJ Smith scholarship fund, due in part to a $1,000 donation made in the name of BJ’s late wife, Loismarie, by Mrs. Patricia Henninger of Conneaut Lake. Special guest at the venison dinner was National President, Frank O’Hare. February 20, 2013 – held at the Crane Room, New Castle. Hosted by Lindy Paving, Presentation on long wear pavement by Dennis Moran of Quality Engineering Solutions. March 20, 2013 - held at My Brother’s Place, Grove City. Host: SPK Engineering Presentation by Robert Zarecky, ADA Coordinator for PennDOT Engineering District 1-0, Oil City. Topic: New ADA Criteria for the Commonwealth.

Harrisburg January 7, 2013 – The Section conducted a member lunch at the Radisson Penn Harris Convention Center. It included a presentation by the PennDOT Secretary, Barry Schoch. Over 100 people attended. $269 was raised for the Uplifting Athletes charity. January 18, 2013 – Applications for Scholarships were due. Scholarship value is $12,000 total ($2,000± each depending upon the quality of the finalists). 27 applications were received representing 21 schools. January 26, 2013 – Participated in judging for Future City Competition at the state museum. Nearly thirty teams had registered; a record number. Section provided financial support ($1,000). February 4, 2013 – A Board Meeting was conducted. A member dinner was also conducted, with Tom Cooper, Rhythm Engineering presenting on Adaptive Traffic Signal Technology, Traffic


Congestion Management, and improving Community Livability / Sustainability. $150 was raised for the Pa Food Bank. February 15, 2013 – Submitted section nominations for ASHE/National conference, for Young Member of the Year (Robertson), Lifetime Achievement (Mellott), and Pearson Person (Stees). February 16-17 – The Harrisburg Section participated in the Central Pennsylvania Engineers Week (CP.E.W) activities for students at the Whitaker Center in Harrisburg. Also provided volunteer judges for the Capital Area Science Fair. February 21 – The section attended the CP.E.W Committee banquet, at which one of our members, Kenneth S. Jones, who is also President of the Pennsylvania Society of Professional Engineers (PSP.E.) was awarded the Engineer of the Year award for central Pennsylvania. March 4, 2013 – The Section conducted a member lunch at the Radisson Penn Harris Convention Center. It included a presentation by Bryan A. Kendro, Director, Office of Policy & Public Private Partnerships, PA Department of Transportation; Over 100 people attended. $156 was raised for the United Methodist Home for Children.

Long Island Scholarship news The Engineering Department at Hofstra University selected a student named Mark Bauer for the $2,500 annual scholarship offered by the ASHE Long Island Section. Mark is a Senior Civil Engineering major and has established himself as an excellent student, particularly in transportation course work. Mark was therefore an excellent candidate for the scholarship, and he clearly has a promising future as a Civil/Transportation Engineer. Hofstra University thanked the Long Island Section of ASHE for their continued support of Hofstra Engineering. Our first general meeting of the year was held February 7, 2013 at Palmers American Grille, in Farmingdale, New York and featured an informative presentation on storm water quality control by Filterra Bioretention Systems. The second meeting will be held on March 7, 2013 and will feature a presentation on the safety, accuracy and efficiency of various underground imaging technologies by Underground Imaging Technologies, LLP. Anticipated upcoming meetings include the following topics: Q Bridge Construction (April 4), Route 110 / LIE interchange and Runway 14-32 EMAS at Republic Airport also at Palmers.

Mid-Allegheny January 10, 2013 - Presentation: I-80 Bridge Rehabilitation Project Challenges Presentation: Focused on the Overview of Traffic Control, LMC Overlay, Expansion Dam Replacement and the Constructability Issues Associated with Satisfying Project Objectives. Speakers: Jim Johnson, Assistant Bridge Engineer, PennDOT District 10-0 Bob Michalko, Project Engineer, SAI Consulting Engineers, Inc. Josh Sabo, Project Manager, SWANK Associated Companies


March 14, 2013 - Speaker: Barry Schoch, P.E., Pennsylvania Secretary of Transportation Presentation: The State of PennDOT

New York Metro General Meeting and Presentation January 22, 2013: Shore Parkway, Belt Parkway System, Reconstruction of Seven Bridges. Presenter: NYCDOT Project Team and William Ferdinandsen, P.E., Program Manager, GPI. 65 people attended. General Meeting and Presentation February 19, 2013: New York State Thruway Program and Tappan Zee Bridge update. Presenter: Michael Shamma, P.E., Chief Engineer, NYS Thruway Authority. 85 people attended.

General Meeting and Special Industry Forum, March 12, 2013: New York State now has legislation permitting the use of design-build contracts for infrastructure projects for the first time in the state’s history. This groundbreaking move has been hailed throughout the industry and has been greeted with excitement and anticipation in the New York metropolitan area. With this in mind, the ASHE, Metro NY Chapter, hosted an industry forum about design-build on the morning of March 12, 2013 at the McGraw Hill building in New York City. The forum consisted of panelists and moderators representing owners, engineering consultants, and contractors, and highlighted the relationship

between the three in a design-build relationship. Approximately 200 people attended.

North Central New Jersey January 15, 2013 Dinner Meeting – Topic: Garden State Parkway Bass River Bridge replacement Project (joint meeting with ASCE North & Central NJ). Presentation made by Elizabeth Trimpin, NJ Turnpike Authority and Glen Schetelich of Hardesty and Hanover. February 12, 2013 Dinner Meeting – Topic: Garden State Parkway Shoulder Restoration and Improvements, Milepost 83 to 100. Presentation made by Maynard Abuan from NJ Turnpike Authority and H. Ali Vaezi and Jim Heeren of Dewberry. March 12, 2013 Dinner Meeting – Topic: NJ Turnpike Interchange 9 Improvement Project. Presentation made by Michael Grant of NJ Turnpike Authority and Frank Lopatosky, Neesha Desai and Scott Parker of Jacobs Engineering Inc. Annual Scholarship Golf Outing – Our annual scholarship golf outing will be held Thursday, May 2, 2013 at the Mountain View Golf Course in Trenton, NJ

North East Penn North East Penn Section is a proud ASHE sponsor of the 2013 Structures Congress in Pittsburgh on May 2-4, 2013.


January 8, 2013 - Wind Energy Project Development and Monitoring Environmental Issues and permitting, by Ed Shoener, President Shoener Environmental, Inc . February 12, 2013 - The Lost Port Kennedy Bone Cave Re-Found using Geophysical Imaging, by Timothy D. Bechtel, Ph.D, P.G., Principal Geophysicist Enviroscan, Inc. March 12, 2013 - Transportation Improvements for the Marcellus Shale Industry, by David Hoglund, P.E., Bridge Group Manager – Rettew, Jason Snyder, P.E., Senior Engineer – Rettew, & John Raub – GTA Associates

Pittsburgh We attended the Construction Legislative Council (CLC) Board Meetings on January 18th, February 15th (featured speaker was Dave Borneman, ALCOSAN Director of Engineering & Construction) and March 15th (featured speaker was Jim Marshall, PA State Representative). We will attend the CLC Advocacy meeting on March 22nd. We will be advocating for transportation funding. So far, 21 legislators (or their staff) are planning on attending. A section board meeting and dinner meeting were held on January 9th (featured speaker was Ray Henney, SAI). He discussed design/build projects. ASHE Pittsburgh Board members met with National President, Frank O’Hare on January 31st. He discussed National Board initiatives and section leadership philosophies and ideas. He applauded the ASHE Pittsburgh Board of Directors and the entire Section for being one of the strongest sections nationally and a role model for growing sections. A section board meeting and dinner meeting were held on February 13th (featured speaker was Rick Hoover, MASCE). He discussed geophysical surveys for highway applications. Calendar of Events March 27, 2013 – Annual Transportation Forum at University of Pittsburgh April 20, 2013 – Adopt-A-Highway on Campbell’s Run Road April, 2013 – YMF Social (Date and Time TBD) May 3, 2013 – Annual CLC Legislative Breakfast at Duquesne Club May 8, 2013 – Dinner Meeting at Narcissi Winery – speaker is Jim Foringer, PennDOT Dist. 11-0, ADE Construction May 24, 2013 – Spring Golf Outing at Ponderosa Golf Club June 15, 2013 – Annual Pittsburgh Pirates Outing October 5, 2013 – Past President’s Banquet at Oakmont Country Club

Southern New Jersey January 9, 2013 – Guidelines for Median Barrier Design. Speakers – David Bizuga and Robert Malinoski. PDH credits were offered.


At the February meeting, in keeping with the topic, the Section collected donations totaling $1,300 in support of Hurricane Sandy victims. February 12, 2013 – Hurricane Sandy Route 35 Repairs. Speakers – Pankesh Patel, P.E., PMP; Dan Yacovino, P.E.; Marco Levoyer, P.E.; and Kaz Tabrizi, PhD, P.E.. PDH credits were offered. A portion of the money collected for sponsorships was donated to Operation Blessing in support of their efforts with Hurricane Sandy relief. March 20, 2013 – A presentation on NJ Ethics was given by Lawrence Powers, a Partner with Hoagland Longo. 1 PDH credit will be offered.

Southwest Penn January – Meeting was held at Caporella’s Italian Ristorante, Uniontown, PA with 95 attendees. – Speaker – Mr. Jon Schmitz – Transportation Reporter for the Pittsburgh Post-Gazette. Topic – Will Transportation Move To The Fast Lane in Pennsylvania? February – Meeting was held at The Lamplighter Restaurant, Delmont, PA with 120 attendees. – Speaker – Mr. Joseph Szczur, P.E. – PennDOT District 12-0 District Executive. Topic – The State of The District. March – Meeting being held at DiSalvo’s Restaurant, Latrobe, PA. Speaker – Tyson Hicks (Allegheny County Dept of Public Works) and Mark Pavlick (HDR). Topic: The Montour Run Bridge No. 6 (MT06) – This bridge replacement project was undertaken for the Allegheny County Department of Public Works over the 2012 Thanksgiving weekend using extensive accelerated bridge construction (ABC) techniques and prefabricated bridge elements and systems (PBES). This approach required demo of the existing bridge, and the new bridge in place and open to traffic within four days.

Williamsport January 2013 - Rick Hoover of Quality Geosciences Company presented an often overlooked tool for highway engineering. Mr. Hoover has performed hundreds of geophysical projects on behalf of commercial, industrial and government entities. The presentation will focus on a number of different, non-intrusive geophysical methods, showing a number of examples with geophysics use on PennDOT projects across the Commonwealth. Highlighting a number of common problems the presentation will show how geophysics complemented traditional investigation approaches to form more comprehensive, and often more cost effective understanding of site conditions. February 2013 -Kent Morton of Moxie Energy presented the proposed Natural Gas Power Generation Plants located in Clinton Township, Lycoming County & Asylum Township, Bradford County, Pa. March 2013 - Aron Lantz, P.E. and Matt Nealis, P.E. CEM of Larson Design Group presented the Compressed Natural Gas Industry. The presentation included Safety, Best Vehicles, CNG Fueling Stations, Building Modifications, and NGV Economics.


ROCKY MOUNTAIN REGION - Covered by Jerry Pitzer, P.E.

Phoenix Sonoran

Section membership continues to grow. The Section recently conducted a survey of those who attend the monthly Section breakfast meetings and generally received very positive input. It was suggested that an upcoming meeting focus on contractors and construction activities. This will be the topic of the April Section. Update on Section progress:

Membership: Current total is 129

Treasury: $14,514.29 in our account (as of 3/8/13)

$1,500.00 of the account total is for the scholarship fund

New Section board and officer elections are underway.

The Newsletter Committee developed distributed the 2013 spring edition of the Sonoran Bypass newsletter by e-mail. Newsletter leadership succession planning discussions are underway.

The Section volunteered to help man phone lines for the KAET Pledge Drive.

The Section By-Laws were sent to ASHE National for review.

The Section submitted ASHE National Conference program sponsorship.

Section applied to ASHE National for funds, and manned a booth at the annual ACEC Roads & Streets conference in Tucson, Arizona, March 27 to March 29, 2013.

Similar to 2012, the section will participate with the local ASCE chapter in a joint conference, scheduled for the fall of 2013. ASHE’s portion of the proceeds goes towards the section’s scholarship fund.

A social/bowling event for members (and families) was held on February 22, 2013, at Squaw Peak Lanes.

The annual member appreciation event (ASHE CUP go-cart racing) was scheduled for August 26, 2013. The annual holiday event is scheduled for December 10, 2013.

The 4th Annual Scholarship Golf event is scheduled for October 4, 2013, at Grayhawk Golf Club. Planning efforts continue and sponsorships are being sought. Program Schedule: February 12, 2013 – Duane Eitel, City of Casa Grande Traffic Engineer, will give a presentation on the formation of a new MPO. March 12, 2013 – Chaun Hill, Assistant State Engineer with the Arizona Department of Transportation, presented an update on recent and upcoming changes to Urban Project Management division, and updates on upcoming projects. April 9, 2013 – A panel of contractors will present innovative construction methods and lessons learned.


May 14, 2013 – Al Kattan, Division Manager with the Maricopa County Department of Transportation, will present and update on recent and upcoming changes to the department, as well as an update on current and future projects. June 11, 2013 – TBD Seeking a speaker to present on the new I-11 corridor or something of a similar regional importance and interest.

SOUTHEAST REGION – by Larry Ridlen, P.E. & Nikki Reutlinger, P.E.

SECTIONS: Central Florida, Georgia, Gold Coast, Northeast Florida, Middle Tennessee and Tampa Bay Regional Board – President – Tim Matthews Vice President -

Secretary – Naldo Gonzalez Past President – Larry Ridlen Section Regional Representatives –

Central Florida – Chris Rizzolo - [email protected] Georgia – Tim Matthews - [email protected] Gold Coast – Naldo Gonzalez - [email protected]

Northeast Florida – Greg Dutton - [email protected] Middle Tennessee – Brad Winkler - [email protected] Tampa Bay – Robert Fulp - [email protected]

Region • Consideration for a Regional Bank account is being discussed amongst sections

• Greg Dutton of the NE FL Section nominated for National Director

• By-laws have been submitted

• At-large members being considered by ASHE National

Central Florida (new website at http://www.centralfl.ashe.pro) Current Membership: Will have membership issues and check to National by end of January.

Current Officers:

• President – Gene Lozano

• VP – Scott Perfater

• Secretary – Paul Hiers

• Treasurer – Gary Kuhns

• 3 yr Dir – Lennie Arnold & Chris Dubious

• 2 yr Dir – Glenn Pressimone & Scott Hindrichs

• 1 yr Dir – Mark Bertoncinc & Bruce Woloshin


Regional Rep and Past President – Vu Vu

Past Events

• February 21, 2013 Annual E-Week Kickoff Event – Transportation Summit on Regionalism (MetroPlan) SP.E.AKERS: - Moderator: Mr. Steve Hogan, Florida Citrus Sports - Invited Speakers: Joe Milazzo, Raleigh Durham Transportation Alliance

(letsgetmoving.org) and Dr. Catherine Ross, GA Tech (Expert on Mega Regions) - Panelist: Commissioner Dallari- Regional Funding Task Force, Commissioner Matusick -

Central Florida MPO Chair, Wayne Rich from TEAM FL, and Harry Barley from MetroPlan

- Upcoming Meeting/Events:

• May 2, 2013 – Networking for Introverts (FDOT Orlando Urban Office)

• June 11, 2013 – 20th Anniversary Celebration/Membership Event (Ceviche Banquet Hall- Orlando)

• November 2013 – Scholarship Golf Tournament

Georgia (www.ashega.org) Current Membership: Currently 430

Current Officers:

• President – Ron Osterloh, POND

• 1st VP – Micheal Bywaltez, GSP

• 2nd VP – Brian O’Connor, GSP

• Secretary –Karyn Matthews, GDOT

• Treasurer – Richard Meehan, Lowe Engineers Regional Rep and Past President – Tim Matthews, GDOT

Past Meetings/Events:

• Jan 15th, InRoads User Group

• Jan 18th, Technical Lunch Meeting – Metro Atlanta Chamber (Life after TIA Vote)

• Feb 19th, InRoads User Group

• Feb 24-25th, ASHE-GA and ITE-GA Inaugural Winter Conference

• March 21st, Scholarship Fundraiser (Poker Tourney) Upcoming Meeting/Events:

• April 12th , Technical Lunch Meeting – Cumberland CID/Permiter (Transportation Projects)

• April16th, InRoads User Group

• May 9th, ASHE Annual Golf Tourney (Scholarship Fundraiser)

• May 21st, InRoads User Group

• June 5th – 9th, ASHE National Conference

• June 18th, InRoads User Group


• June, ASHE GA Board Election Results and Officer Inductions

Scholarship:

• Awarded our Babs Abubakari Memorial Scholarship at our January 2013 meeting to Richard Boadi (Georgia Tech Student).

Student Sections: We have two Georgia section members that continue to help the Student chapter on a regular basis. GDOT presented a Design Build Project (I-85/GA400) to the student chapter in Feb. Other:

• Tim Matthews, Regional Rep/Past President was nominated and approved Co-Chair for National News Sections Committee

• The 2-day technical out of town conference held in February 2013 was a huge success. The conference was well attended with lots of technical programs.

Gold Coast

Current Membership: 6

Current Officers:

President: Partha Ghosh, P.E. GCME Vice President: Naldo Gonzalez, P.E. Gannett Fleming Treasurer: Hugo Gutierrez, P.E. TY-LIN

Secretary: Tony Bevilacqua Kimley-Horn Past President: Aniruddha Gotmare, P.E. Scalar

Past Meetings/Events: N/A

Upcoming Meeting/Events:

• May2013 Regional Managed Lanes in South Florida

Scholarship:

Student Sections: N/A

Other: Gold Coast Section is revamping website and working to get PayPal or other internet services to facilitate membership payment.

Northeast Florida (www.ashejax.com)

Current Membership: 215 Current Officers:

President: Len Pappalardo Keville Enterprises Past President: Nina Sickler Landmark Engineering 1st VP: Kenneth Kelley STV/Ralph Whitehead Associates


2nd VP: Mike Gruber Ellis & Associates Treasurer: Donna McQuade Landmark Engineering Secretary: David Rey Hubbard Construction Company Directors: Sponsorships: Russell Yaffee Peters and Yaffee Website: George McGregor HDR Public Outreach: Anita Warming RS&H Regional: Greg Dutton AECOM Director: Patti Waller Gannett Fleming Director: Jennifer Yoder ETM Director: Mark Tumeo University of North Florida


Date Event/Location Topic Presenter(s) 3/21/13 Luncheon @ RCBC TPO Eisman & Russo 4/18/13 Luncheon @ RCBC Overland Bridge RS&H 6/06/13 TBD Officers Installation

Scholarship Information:

Section has donated a total of $13,128.17 to the University of North Florida Endowment Fund this fiscal year.

Middle Tennessee (www.ashemidtn.org)

Current Membership: 177 (Balance from National shows a credit of $160.00)

Current Officers:

President Sharon Schutz 1st VP Scott Niesen 2nd VP Matt Everett Treasurer Luke Sullivan Secretary Sammie McCoy Past‐President Jerry Hatcher Regional Director Brad Winkler National Director Larry Ridlen Yr 1 of 3 Board 1 David Rast Yr 1 of 3 Board 2 Mike Biggs Yr 2 of 3 Board 3 Greg Duncan Yr 2 of 3 Board 4 Joe Deering Yr 3 of 3 Board 5 Tom Burgess Yr 3 of 3 Board 6 David Donoho Past Meetings/Events:

• January 10, 2013 – FHWA Presentation on MAP 21 by Pam Kordenbrock & Teresa Claxton

• February – No meeting

• March 6 – John Schroer, TDOT Commissioner

• March 18 – ASHE Spring Social/Dart Tournament



• April 23 – Joint Meeting with ITS America

• May 10 - Annual Technical Session

• June – No Meeting

• July – No Meeting

• August 7 – Paul Degges, TDOT

Scholarship: N/A


Other:

• Treasury – Middle TN ASHE had approximately $7,773.06 as of February 20, 2013

Tampa Bay (www.ashetampabay.org)

Current Membership: Current Membership Total: 103 During the third quarter of the fiscal year (June 2012 – May 2013), we added four (4) new members (Charles Arnett, Michael Flick, Jennifer Priem, and Rhalys Nicole Ruff).

Current Officers:

President: Jordan Caviggia, P.E. Vice President: Leigh Lilla, P.E. Secretary: Joe DiStefano, P.E. Treasurer: Whitney Allen, P.E. Director (1 Year): Larry Josephson, P.E. Director (2 Year): Ken Sides, P.E., PTOE Director (3 Year): Mike Osipov, P.E. Past President: Tom White, P.E.

Past Meetings/Events:

January 8, 2013 Lunch Meeting Ed Crawford – Director of Public Relations & Government Affairs

(Ret.) (Topic: Hillsborough Area Regional Transit Authority (HART)

February 12, 2013 No membership meeting planned – Engineers Week Banquet March 12, 2013 Lunch Meeting - Katasha Cornwell – FDOT District 7 Utility

Administrator (Topic: Common utility issues with engineering plans)


April 9, 2013 Lunch Meeting – Michael Davy, CEMEX (Topic: Concrete

Pavement for roadways) May 14, 2013 Lunch Meeting - TBD


Future Ideas for Meetings / Events

• Presentation from the City of Tampa Traffic Engineering Department on handling traffic control for the Republican National Convention

• Presentation from the Port of Tampa Engineering/Planning Director on infrastructure improvements for the port

• A panel discussion on right-of-way impacts, acquisitions and appraisals – how it’s done.

• Planning the annual spring/summer golf outing to raise money for the USF student scholarship fund

Scholarship:

Total Scholarship Amount Given to Date:$38,000


Other:

• On Friday, February 22nd, ASHE Tampa Bay sponsored the annual engineer’s week banquet, which was attended by over 300 engineers from various disciplines. ASHE Tampa Bay was well represented (approximately 25 members in attendance) and even sponsored a table for 10 people. During the event, Robert W. Fulp, P.E. (ASHE Tampa Bay Regional Director) received an award from ASHE Tampa Bay as the Engineer of the Year.

• Our annual golf tournament with net proceeds going to our USF scholarship fund will be held at the Eagles Golf Club on Friday, May 10th. We are anticipating 80 or more golfers to participate.

• ASHE Tampa Bay is planning a day to clean the road that we adopted through the Florida Department of Transportation in early April

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