national orcid implementation in denmark
DESCRIPTION
Presentation about the National Danish ORCID consortium, including presentations of: * Motivation for implementing ORCID * Pilotstudy * Implementation project, including the role and tasks of a consortium lead. Presentation was presented at the Finnish Ministry of Education and Culture in Helsinki on the 29 September 2014.TRANSCRIPT
Implementation of ORCID in Denmark- From pilot to national consortium
Mikael K. Elbæk, Senior Project Officer
Technical University of Denmark, DTU Library
@melbaek
29/09/2014Presentation name2 Technical University of Denmark
Agenda• Background and motivation for establishing a national consortium
• Pilot project in 2013 the preparation for a national consortium, considering aspects such as:
– Organisational – getting support from decision makers – Financial – getting funding– Technical – readiness of ORCID and local infrastructures
• The ORCID-implementation project in Denmark
– Establishing the national (local) consortium– Supporting the local implementation through communication – and
tool kit– Monitoring the progress
29/09/2014Presentation name3 Technical University of Denmark
Background and motivation
Google Scholar
EU OpenAIRE
Danish National Research Database
Research Assessment
Open Access Monitoring
29/09/2014Presentation name4 Technical University of Denmark
Background and motivation
CrossRef, Scopus
Web of Science
EU OpenAIRE
Danish National Research Database
ORCID
ORCID
ORCID
ORCID
ORCID
ORCID
Research Assessment
Open Access Monitoring
29/09/2014Presentation name5 Technical University of Denmark
Elements of the Danish infrastructure• PURE
– All universities, university colleges have Pure as their CRIS and institutional repository
– Majority of other public research institutions have Pure• Danish National Research Database
– www.forskningsdatabasen.dk • National Bibliometric Research Indicator
– The Danish version of the “Norwegian model” – Called BFI and allocating basic research funds based on publications
(articles leve 1 and 2, monographs, book chapters and proceedings)• Data transportation based on
– OAI-PMH– And a national exchange format called DDF-MXD
• National Open Access Strategy– 80 % in 2017 and 100 % in 2022– An element of the strategy is a nationwide implementation of ORCID
29/09/2014Presentation name6 Technical University of Denmark
The ORCID pilot project• Funded by DEFF.dk (Denmark’s Electronic Research Library)• Ended ultimo 2013• Aim of the project was to:
– examine options for a national implementation of ORCID focusing on both technical , organizational and economic aspects
– provide a basis for a concrete project application for a national ORCID implementation project with at least three partner institutions
• Project results available from: http://www.deff.dk/aktuelt/artikel/deff-orciddk-pilotprojekt/
29/09/2014Presentation name7 Technical University of Denmark
Concrete task of the pilot projectA. Interest of Universities (management)B. Interest of Ministry of Science and the national bibliometric research
indicatorC. Interest of The Danish Agency for Science, Technology and Innovation
and the Danish Research Councils.D. Readiness of the university infrastructure (at three pilot universities)E. Maturity of the ORCID infrastructure F. Examination of the ORCID membership model and economyG. ISNI and ORCID what are the implications for Danish researchersH. Dissemination – through a national workshopI. Exploration of the interest to create a national ORCID implementation
project J. Proposal for a national implementation project
29/09/2014Presentation name8 Technical University of Denmark
Concrete task of the pilot projectA. Interest of Universities (management)B. Interest of Ministry of Science and the national bibliometric
research indicatorC. Interest of The Danish Agency for Science, Technology and
Innovation and the Danish Research Councils.D. Readiness of the university infrastructure (at three pilot
universities)E. Maturity of the ORCID infrastructureF. Examination of the ORCID membership model and economyG. ISNI and ORCID what are the implications for Danish researchersH. Dissemination – through an open national workshopI. Exploration of the interest to create a national ORCID
implementation project J. Proposal for a national implementation project
29/09/2014Presentation name9 Technical University of Denmark
Interest of Universities• A standard memorandum was made by the project
– This memorandum was presented at three university boards - around medio 2013
– Including presentation in the boards by university library directors – ALL three universities gave support to ORCID
• Opt-in strategy was preferred over an opt-out by all universities 1. because of the importance of giving researchers ownership of their
ORCID2. Bottom-up seems less intrusive and builds trust into something that
is essential the researchers property.
29/09/2014Presentation name10 Technical University of Denmark
Interest of ministry and research councils• Meetings with the relevant people representing
– The Research Councils and the national Open Access policy– The National Bibliometric Research Indicator
• Stakeholders invited to the national ORCID workshop– Follow-up meetings where held
• Interest was sparked – and that the pilot project and possible implementation project would be followed closely.
• However, no financial support could be found through these bodies.
• Later the ORCID was mentioned in the National Open Access strategy
29/09/2014Presentation name11 Technical University of Denmark
Readiness of the university infrastructure• Possible implementation scenarios was explored at the three pilot universities
– Aalborg University– Roskilde University– Technical University of Denmark
• Scenarios included:– Pure centralized implementation– Central person database (address book / LDAP) implementation
• Process analysis was conducted– Which systems could benefit from ORCID– Where would the best entry point for an ORCID registration or claim be?– Ownership of systems at the university!? (Library drive infrastructure
projects like ORCID)
• Exploration of any legal obstacles
29/09/2014Presentation name12 Technical University of Denmark
Result : specification of ORCID in Pure• Simple verification of an
existing ORCID and linking that ORCID to a Pure profile
• Claiming ORCID through the Pure user interface
– Requires registration
• The solution was funded by the project and was released with 4.18
• Further integration must be specified and introduced at a later stage.
29/09/2014Presentation name13 Technical University of Denmark
ORCID implementation in the university person database• Central person database at DTU (DTUBasen) • All personal data is added into this system and imported and reused by
other administrative systems at DTU• How could ORCID be utilized across systems!?• This includes Pure (DTU Orbit)
29/09/2014Presentation name14 Technical University of Denmark
Claiming an existing ORCID
29/09/2014Presentation name15 Technical University of Denmark
Creating an ORCID through DTUBasen
29/09/2014Presentation name16 Technical University of Denmark
Examination of the ORCID membership model and economy
• The paradox of critical mass
• Not possible to get the majority of institutions aboard the ORCID consortium without external support
• A reason for supporting a national ORCID implementation – to give ORCID traction
• This is traditional a DEFF priority!
29/09/2014Presentation name17 Technical University of Denmark
Exploration of the interest to create a national ORCID implementation project and preparation for an application to create a national ORCID consortium
• A strong interest from stakeholders
• Incentives from financial benefits – Paid membership by participation in the consortium for 1 ½ year
• 8 partners entered the project and consortium– 6 out of 8 universities from the start– A consortium of all Danish university colleges– A consortium of research institutions under the Ministry of Culture
• The 2 missing universities the main problem was political e.g. – Finding the right decision maker in the organisation. – Interest was within the organisation but the stakeholders could not get
support to participate within the deadline of the application.
29/09/2014Presentation name18 Technical University of Denmark
ORCID.DKThe national implementation of ORCID project
29/09/2014Presentation name19 Technical University of Denmark
Project descriptionDuration: Start spring 2014 – ends summer 2016Participants: AAU, AU, CBS, DTU, RUC, SDU UC Viden og Kulturministeriets sektorforskereProject objectives and deliverables:
National consortium ORCID.org membershipNational participation in ORCID activities and developmentNational implementation toolkitNational support and help desk
• 8 parallel implementations, and registration of ORCIDs in 8 research databases (CRIS)
• National harvest af local ORCID registered to a Danish ORCID/researcher database
29/09/2014Presentation name20 Technical University of Denmark
The National ORCID Consortium• Technical University of Denmark –
is the Consortium Lead– Recruiting consortium partners– Checking legal aspects of the
contract with legal advisors– Communication to consortium
partners – Collecting signatures and send
contracts to ORCID.org– Negotiating and paying the
consortium membership fee – as part of the project
– Through out the process ORCID.org has been very helpful and responsive
29/09/2014Presentation name21 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
29/09/2014Presentation name22 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
• Including localized information for:
– Preparation of the organisation
– Pure manual for ORCID configuration
– Pure user guides and video
– Campaigning material
29/09/2014Presentation name23 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
• Including localized information for:–Preparation of the
organisation• How to handle
stakeholder – different messages to different stakeholders
• Winning support in the organisation
29/09/2014Presentation name24 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
• Including localized information for:
– Preparation of the organisation
– Pure manual for ORCID configuration
• How to get ORCID key• How to configure Pure to
work with ORCID• Presentation of different
user scenarios
29/09/2014Presentation name25 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
• Including localized information for:
– Preparation of the organisation
– Pure manual for ORCID configuration
– Pure end user guides and video
29/09/2014Presentation name26 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
• Including localized information for:–Campaigning
material, incl.:• Posters
29/09/2014Presentation name27 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
• Including localized information for:–Campaigning
material, incl.:• Posters• Template article for
internal communication, press release
29/09/2014Presentation name28 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
• Including localized information for:–Campaigning
material, incl.:• Posters• Template article for
internal communication, press release
• ORCID presentations tailored to fit Danish needs
29/09/2014Presentation name29 Technical University of Denmark
orcid.dk website - toolkit - helpdesk
29/09/2014Presentation name30 Technical University of Denmark
• General help for end users
• Direct end user to local support and guide for local implementation
• Information reused, repackaged and adapted for local needs
orcid.dk website - toolkit - helpdesk
29/09/2014Presentation name31 Technical University of Denmark
8 institutions – 8 different approaches• Although there are many similarities between the implementations at the
eight consortium partners, the different strategies and approaches are striking, e.g.:
– 7 out of 8 have Pure as their main ORCID entry– 1 out of 8 have their central person database as the main entry
– Some universities targets primarily post grad students through obligatory research training
– Some try to gain high level support and provide deans of research as “poster-boys”
– Some will make decrees that researchers must have an ORCID within a certain date
– Some will direct mail researchers, roadshows on faculty and departments
– What will work better?
29/09/2014Presentation name32 Technical University of Denmark
Monitoring the progress• On-going monitoring
• Currently semiautomatic – will be automated
• Only ORCIDs in Pure or institutional systems count
• Reaching 80 % of FTE researchers is the goal – and funding will be based on the ability to reach the goals.
29/09/2014Presentation name33 Technical University of Denmark
Number of ORCIDs in Pure compared to the number registerede per email domain
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29/09/2014Presentation name34 Technical University of Denmark
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11 62 63 24
262 275
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272430 489
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ORCIDs per domæne navn80%
Number of registered ORCIDs per email domain compared to the 80 % goal
29/09/2014Presentation name35 Technical University of Denmark
ORCID after April 2016 in Denmark• We have qualified hope that more institutitions will be included into the
national consortium before the end of the current project, this includes:– University of Copenhagen (the largest single university in Denmark)
• We also have a qualified hope that the national consortium will find additional central funding to prolong the consortium beyond 2016.
• However if this should fail:– The consortium may continue on its own terms – funded by the single
universities membership– If the consortium discontinues the members may transfer to a
individual membership – Finally the implementation of ORCID into Pure and central university
systems will still be valuable – if ORCID in general will gain critical mass and up take by stakeholder from; authors, publishers, data providers to funders
Thank you!
Feel free to contact me if you have questions
Mikael K. Elbæk, Senior Project Officer
Technical University of Denmark, DTU Library
@melbaek