national r&r of aiesec switzerland, spring 2012

1 AIESEC in Switzerland

Eigerstrasse 55, 3007 Bern | www.aiesec.ch | e-mail [email protected] | tel + 41 31 370 0505 | | fax +41 31 370 05 00

National Reward & Recognition System of AIESEC in Switzerland

(Kick Off 2012)

Application information: http://www.myaiesec.net/content/viewwiki.do?contentid=10208793#

Application deadline: 26th of March 8 AM

In case of any questions – don’t hesitate to approach Iuliia Palamarchuk ([email protected])



Contents

Individual Awards The Most Progressive Member Award

Explanation 2 Application questions 2

Leadership Award Explanation 3 Application questions 3

Outstanding Contribution Award Explanation 4 Application questions 4

Raising Star Explanation 5 Application questions 5

LC Awards Sustainability Award

Explanation 6 Application questions 8

Innovation&Collaboration Award Explanation 9 Application questions 10

TM Focus Area Award Explanation 11 Application questions 12

OGX Focus Area Award Explanation 13 Application questions 14

ICX Focus Area Award Explanation 15 Application questions 16



Individual Awards

The Most Progressive Member Award Target: Team members (new members can’t be nominated)

Application procedure: LC nominates one member: the application form with 1 motivational and few open questions

(connected with the basis of the award) Criteria: Scored by the MC team based on the application form submitted

Basis for the award: Team work Planned/realized goals Willingness to accept additional tasks and responsibilities Pro activity Contribution to the LC Attendance of not required additional conferences (TtT, international)

Rewards: The evening with AdCo member/entertainment with the MC team Frame

Application questions: 1)Nominee: Name Surname Picture 2)At which positions was the member during the period 1.11.11-25.03.12? Time period Position, responsibility Achievements 3)Why do you consider this member as the most progressive one? 4)What were planned/realized goals of the member for the period 1.11.11-25.03.12? Planned goals Realized goals 5)What was the contribution of the member to the functional area/LC? 6)In which additional activities/conferences did the member participate?



Leadership Award Target: Team leaders (including EBs)



Basis of the award: Team management Pro activity Planned/realized goals Contribution to the LC


Application questions: 1)Nominee: Name Surname Picture 2)At which positions was the member during the period 1.11.11-25.03.12? Time period Position, responsibility Achievements 3)Why does this person deserve Leadership Award? 4)What were the results of successful team management of the leader? 5) What were planned/realized goals of the leader for the period 1.11.11-25.03.12? Planned goals Realized goals 6)What was the contribution of the leader to the functional area/LC?



Outstanding Contribution Award Target: NST CEEDers Team members Team leaders (including EBs)



Basis of the award: Extra contribution to the development of AIESEC within the LC, country, network Contribution to the collaboration within AiS, AiS and other countries


Application questions: 1)Nominee: Name Surname Picture 2)At which positions was the member during the period 1.11.11-25.03.12? Time period Position, responsibility Achievements 3)Why does this person deserve the Outstanding Contribution Award? 4)Which outstanding activities/results were done by the member during the period 1.11.11-25.03.12? Outstanding activities Results 5)What was the contribution of the member to the functional area/LC?



Raising Star (powered by Hays (Schweiz) AG) Target: ICX and ER members

Application procedure: LC nominates one member: the application form with 2 numerical questions

Criteria: 2 indicators based on absolute numbers (numbers submitted in the application form)

Basis: Number of TNs signed by the raiser (the same specific person) – have to be proved by the TN ID (If the number of TNs signed is the same, number of meetings done by the member will be considered. Less meetings – better, as it shows the efficiency)

Rewards: Hays award

Application questions: 1)Nominee: Name Surname Picture 2)Number of TNs signed TN IDs 3)Number of meetings done by the member



LC Awards

Sustainability Award Target: LCs

Goal: To reward sustainable development of the LC based on the organizational values.

Application procedure: Application form submitted by the LC with 2 motivational, 2 open, and 8 numerical questions

Criteria: 2 indicators scored by the MC (based on the open questions of the application form) 8 indicators based on numbers (numbers submitted in the application form)

Basis: Indicator Calculation

BSV contribution Score is given by the MC (1-8 comparing with other LCs) based on the application form and observations

- Compliance with the deadline of submission - The number of documents submitted (considering the size of

the LC and number of activities happening in this time period) - The quality of documents submitted (considering the form how

the document should be submitted according to the guideline) Financial diversification of income Score is given by the MC (1-8 comparing with other LCs) based on

the application form - % of income generated by X - % of income generated by other products/projects (non-CD) - New products/projects launched in the LC which contribute to

the LC profit TNs reraised Ranking of LCs based on the number submitted in the application

form (1-8 comparing with other LCs) Retention rate of EPs from Ra to Ma

Ranking of LCs based on the number submitted in the application form (1-8 comparing with other LCs)

Retention rate of members from the 1.11.11


Retention rate of partners (all projects including CD) from the last year


Number of references from companies (for all products: ICX, CD, projects, employed alumni)


% of members who’s JD contributes to OGX or ICX

Ranking of LCs based on the number (1-8)

% of projects which contribute to OGX or ICX


Number of students engaged Ranking of LCs based on the number (1-8) - The number of unique page views - The number of fans of FB page, the number of ppl reached

(thorough FB) - The number of students engaged during projects (participants



of the projects) - The number of students engaged during recruitment

The calculation principle: Each LC receives a score (1-8) on each indicator. The score is determined based on the comparison of all LCs and ranking them. For example, let’s take the indicator - TN reraised: LC A – 3 TNs reRa LC B – 1 TNs reRa LC C – 5 TNs reRa LC D – 0 TNs reRa LC E – 8 TNs reRa LC F – 2 TNs reRa LC G – 3 TNs reRa LC H – 4 TNs reRa So, we compare results and each LC receives a score (1-8). The LC with the best result receives 1, with the worth - 8: LC E – 1 LC C – 2 LC H – 3 LC A and LC G – 4 (as they have the same number of TNs reRa) LC F – 6 LC B – 7 LC D – 8 It happens with each indicator. Then we make a table with all LCs and scores in all indicators for the award. For example (the scores are given randomly): LC Scores in

BSV indicator

Scores in financial diversification indicator

Scores in TN reRa indicator

Score in retention rate of EPs from Ra to Ma indicator

Score in retention rate of members from the 1.11.11 indicator

Score in retention rate of CD partners from the last year

Score in N of references indicator

Total sum

A 3 7 4 8 1 8 4 35 B 2 8 7 5 2 7 5 36 C 1 4 2 6 3 6 3 25 D 5 5 8 7 4 5 1 34 E 4 6 1 1 5 4 2 23 F 6 3 6 2 6 3 6 33 G 8 2 4 3 7 2 8 34 H 7 1 3 4 8 1 7 31

The explanation of the principle of giving scores was above

The winner, as this LC is leading in indicators comparing to others



Application questions: 1)Award you are applying for. 2) Why should your LC get Sustainability award? 3) BSV Were BSV documents submitted on time? Were all possible documents submitted? If not – why. What was the number of submitted documents?

Will be evaluated based on the number and quality of submitted documents. 4) Financial diversification of income: % of income generated by X % of income generated by other products/projects (non-CD)

New products/projects launched in the LC which contribute to the LC profit

5) Number of TNs reraised. 6) Retention rate of EPs from Ra to Ma. 7) Retention rate of members from the 1.11.11. 8) Retention rate of partners (all projects including CD) from the last year. 9) Number of references from companies (for all products: ICX, CD, projects, employed alumni. 10) % of members who’s JD contributes to OGX or ICX. 11) % of projects which contribute to OGX or ICX. 12) Number of students engaged. # of unique page views # of fans of FB page # of ppl reached (thorough FB) Students engaged during projects (participants of the projects)

Students engaged during recruitment - Audience reached by lecture shouts - Participants of promotion events - Participants of info-events - Other (please specify)



Innovation&Collaboration Award Target: LC

Goal: To reward LC that seeks growth of organization and reaching 2015 midterm ambition through

implementation of innovations, collaboration and support of other entities Application procedure: Application form submitted by the LC with 2 motivational and 4 open questions

Criteria: 4 indicators scored by the MC (based on the open questions of the application form)


Expansions (network, LCs, universities)

Score is given by the MC (1-8) based on the application form and observations - Expansion to the new University, Institute, Fachschule etc. – enlarging your pool or

new LC - Expansion/contribution to the expansion to the new cities (in the clearing area) –

enlarging new pool or new LC - Expansion/contribution to the expansion to the new country – new LCs, territories

New projects which contribute to GIP, GCDP and TLP

Score is given by the MC (1-8) based on the application form and observations - Launching new projects/activities which contribute to the growth in GIP or GCDP - Launching new processes in functional areas which contribute to the growth in GIP

or GCDP - Launching new projects/activities with contribute to the growth in TLP

Support of other LCs (projects, coaching, operational)

Score is given by the MC (1-8) based on the application form and observations. Recommendation letter of the supported LC should be submitted additionally!

- Organization of common projects/initiatives with other LCs - Support of other LCs in strategy development, operations - Sharing GCPs, documents with other LCs - Active and valuable participation in the activities of other LCs (GA, LCM, trainings

etc) - Organizing valuable activities for other LCs (trainings, planning etc)

Involvement in the national initiatives

Score is given by the MC (1-8) based on the application form and observations - Participation in the national initiatives, task forces - Contribution to the development of the network in a certain functional area: GCP,

development of strategies, documents, organization of activities etc (collaboration with MC VP)

- Delivering sessions in the national functional meetings The calculation principle: Scores (1-8)’ based. The explanation is above (in the description of the Sustainability award)



Application questions:

1)Award you are applying for. 2)Why should your LC get Innovation&Collaboration award? 3)Expansions Expansion to the new University, Institute, Fachschule etc. – enlarging your pool or new LC Expansion/contribution to the expansion to the new cities (in the clearing area) – enlarging new pool or new LC

Expansion/contribution to the expansion to the new country – new LCs, territories

4) New projects which contribute to GIP, GCDP and TLP Launching new projects/activities which contribute to the growth in GIP or GCDP

Launching new processes in functional areas which contribute to the growth in GIP or GCDP

Launching new projects/activities with contribute to the growth in TLP

Launching new processes which support the development of TLP

5) Support of other LCs Please upload the recommendation letter from the LC which was supported by you! Organization of common projects/initiatives with other LCs

Support of other LCs in strategy development, operations

Sharing GCPs, documents with other LCs Active and valuable participation in the activities of other LCs (GA, LCM, trainings etc)

Active and valuable participation in the activities of other LCs (GA, LCM, trainings etc)

Organizing valuable activities for other LCs (trainings, planning etc)

Other 6) Involvement in the national initiatives Participation in the national initiatives, task forces Contribution to the development of the network in a certain functional area: GCP, development of strategies, documents, organization of activities etc (collaboration with MC VP)

Delivering sessions in the national functional meetings

Other



TM Focus Area Award Target: LC (mainly the work of TM and Comm teams is awarded)

Goal: To reward the LC that has an enormous development in Talent Management Area

Application procedure: Application form submitted by the LC with 2 motivational and 11 numerical questions

Criteria: 9 indicators based on numbers (numbers submitted in the application form)


Branding (depending on Comms and quality of the XP) № of application forms for membership (spring recruitment 2012)/№ of application forms for membership (spring recruitment 2011) * 100


№ of application forms for membership (spring recruitment 2012) - № of application forms for membership (spring recruitment 2011)


Recruitment № of new members (spring recruitment 2012) - № of new members (spring recruitment 2011)


№ of new members (spring recruitment 2012)/ № of new members (spring recruitment 2011) * 100


№ of application forms for membership (spring recruitment 2012) / № of new members (spring recruitment 2012) * 100


Quality of experience % of all members with individual job description and functional goals set (both!)


% of new members who when through the whole induction process (AIESEC knowledge, needed functional knowledge)


% of old members who went through personal goal setting (with a follow up afterwards – certain actions were done based on feedback and next plans)


% of old members who went through the whole needed functional educational cycle after autumn recruitment (regular functional trainings)


Number of additional educational events organized for members (trainings, workshops, learning circles)


Retention rate of members from the Q4 (take number of members fixed before the DO IT)


The calculation principle: Scores (1-8)’ based. The explanation is above (in the description of the Sustainability award)



Application questions: 1)Award you are applying for. 2) Why should your LC get TM Focus Area Award? 3) Why is each member’s experience of your LC is meaningful and valuable? 4) Branding № of application forms for membership (spring recruitment 2012)/№ of application forms for membership (spring recruitment 2011) * 100

№ of application forms for membership (spring recruitment 2012) - № of application forms for membership (spring recruitment 2011)

5) Recruitment № of new members (spring recruitment 2012) - № of new members (spring recruitment 2011)

№ of new members (spring recruitment 2012)/ № of new members (spring recruitment 2011) * 100

№ of application forms for membership (spring recruitment 2012) / № of new members (spring recruitment 2012) * 100

6) Quality of experience % of all members with individual job description and functional goals set (both!)

% of new members who when through the whole induction process (AIESEC knowledge, needed functional knowledge)

% of old members who went through personal goal setting (with a follow up afterwards – certain actions were done based on feedback and next plans)

% of old members who went through the whole needed functional educational cycle after autumn recruitment (regular functional trainings)

Number of additional educational events organized for members (trainings, workshops, learning circles)

Retention rate of members from the Q4 (take number of members fixed before the DO IT)



OGX Focus Area Award Target: LC (mainly the work of OGX and Comm teams is awarded)

Goal: To reward the LC that has an enormous development in Outgoing Exchange Area

Application procedure: Application form submitted by the LC with 2 motivational and 15 numerical questions



GCDP EP GCDP Ra (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) EP GCDP Ma (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) EP GCDP Re (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) EP GCDP Ra (1.11.11-25.03.12) / EP GCDP Ra (1.11.10-25.03.11)* 100%


EP GCDP Ma (1.11.11-25.03.12) / EP GCDP Ma (1.11.10-25.03.11)* 100%


EP GCDP Re (1.11.11-25.03.12) / EP GCDP Re (1.11.10-25.03.11) * 100%


GIP EP GIP Ra (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) EP GIP Ma (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) EP GIP Re (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) EP GIP Ra (1.11.11-25.03.12) / EP GIP Ra (1.11.10-25.03.11)* 100%


EP GIP Ma (1.11.11-25.03.12) / EP GIP Ma (1.11.10-25.03.11)* 100%


EP GIP Re (1.11.11-25.03.12) / EP GIP Re (1.11.10-25.03.11) * 100%


Quality of experience % of EPs who attended XPS Ranking of LCs based on the number (1-8) Efficiency of customer service = Sum of numbers of days between Ra and Re of each EP (only those who were Ra and Re after 1.07.11) / № of EP (only those who were Ra and Re after 1.07.11)


Number of references from EPs Ranking of LCs based on the number (1-8) The calculation principle: Scores (1-8)’ based. The explanation is above (in the description of the Sustainability award)



Application questions: 1)Award you are applying for. 2) Whay should your LC get OGX Focus Area Award? 3) Introduce us how does your OGX department enable students to live life-changing experiences? Make sure you elaborate synergies with other functions, applied creativity and innovation in process 4) GCDP EP GCDP Ra (1.11.11-25.03.12) EP GCDP Ma (1.11.11-25.03.12) EP GCDP Re (1.11.11-25.03.12) EP GCDP Ra (1.11.11-25.03.12) / EP GCDP Ra (1.11.10-25.03.11)* 100%

EP GCDP Ma (1.11.11-25.03.12) / EP GCDP Ma (1.11.10-25.03.11)* 100%

EP GCDP Re (1.11.11-25.03.12) / EP GCDP Re (1.11.10-25.03.11) * 100%

5) GIP EP GIP Ra (1.11.11-25.03.12) EP GIP Ma (1.11.11-25.03.12) EP GIP Re (1.11.11-25.03.12) EP GIP Ra (1.11.11-25.03.12) / EP GIP Ra (1.11.10-25.03.11)* 100%

EP GIP Ma (1.11.11-25.03.12) / EP GIP Ma (1.11.10-25.03.11)* 100%

EP GIP Re (1.11.11-25.03.12) / EP GIP Re (1.11.10-25.03.11) * 100%

6) Quality % of EPs who attended XPS Efficiency of customer service = Sum of numbers of days between Ra and Re of each EP (only those who were Ra and Re after 1.07.11) / № of EP (only those who were Ra and Re after 1.07.11)

Number of references from EPs



ICX Focus Area Award (powered by Hays (Schweiz) AG) Target: LC (mainly the work of ICX, ER, F teams is awarded)

Goal: To reward the LC that has an enormous development in Incoming Exchange Area

Application procedure: Application form with 2 motivational and 10 numerical questions



Results TN Ra (1.11.11-25.03.12) (new raises!) Ranking of LCs based on the number (1-8) TN Ma (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) TN Re (1.11.11-25.03.12) Ranking of LCs based on the number (1-8) Growth TN Ra (1.11.11-25.03.12) / TN Ra (1.11.10-25.03.11)* 100% (new raises!)


TN Ma (1.11.11-25.03.12) / TN Ma (1.11.10-25.03.11)* 100%


TN Re (1.11.11-25.03.12) / TN Re (1.11.10-25.03.11) * 100%


Quality % of new Ra from the total amount of Ra TNs


% of integrated to the LC interns (this will be reflected according to the newly established checklist for TN delivery as discussed with VPs ICX)


Number of references from companies (TN takers)


Number of references from interns Ranking of LCs based on the number (1-8) The calculation principle: Scores (1-8)’ based. The explanation is above (in the description of the Sustainability award)



Application questions: 1)Award you are applying for. 2)Why should your LC get ICX Focus Are Award? 3) Why do you think that your LC deserves this award? What was outstanding in ICX in your LC? 4) Results TN Ra (1.11.11-25.03.12) (new raises!) TN Ma (1.11.11-25.03.12) TN Re (1.11.11-25.03.12) 5) Growth TN Ra (1.11.11-25.03.12) / TN Ra (1.11.10-25.03.11)* 100% (new raises!)

TN Ma (1.11.11-25.03.12) / TN Ma (1.11.10-25.03.11)* 100%

TN Re (1.11.11-25.03.12) / TN Re (1.11.10-25.03.11) * 100%

6) Quality % of new Ra from the total amount of Ra TNs % of integrated to the LC interns (this will be reflected according to the newly established checklist for TN delivery as discussed with VPs ICX)

Number of references from companies (TN takers) Number of references from interns

national r&r of aiesec switzerland, spring 2012

Documents

application form

application information

application deadline

leadership award explanation

award criteria

open questions

questions dont

ebs application procedure