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[SGML Version - See Change Record ]TECHNICAL MANUAL

GUIDE

NAVSEA USERMAINTENANCE

TECHNICAL MANUAL MANAGEMENTPROGRAM

DISTRIBUTION STATEMENT A: APPROVED FOR PUBLIC RELEASE; DISTRIBUTION ISUNLIMITED

THIS MANUAL SUPERSEDES S0005-AA-GYD-030/TMMP DATED 2 JANUARY 1979

AND 30 JUNE 1984.

S0005-AA-GYD-0300910-LP-148-7100 REVISION 2

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PUBLISHED BY DIRECTION OF COMMANDER, NAVAL SEA SYSTEMS COMMAND

30 SEP 1988

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RECORD OF CHANGESCHANGE DATE OF CHANGE TITLE OR BRIEF DESCRIPTION ENTERED BY

NOTE

THIS TECHNICAL MANUAL (TM) HAS BEEN DEVELOPED FROM AN INTELLIGENT ELECTRONICSOURCE KNOWN AS STANDARD GENERALIZED MARKUP LANGUAGE (SGML). THERE IS NOLOEP. ALL CHANGES, IF APPLICABLE, ARE INCLUDED. THE PAGINATION IN THIS TM WILL NOTMATCH THE PAGINATION OF THE ORIGINAL PAPER TM; HOWEVER, THE CONTENT IS EXACTLYTHE SAME. ANY CHANGES RECEIVED AFTER RECEIPT OF THIS TM WILL ONLY FIT IN THISPAGINATED VERSION.

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FOREWORD

The maintenance of up-to-date technical manuals (TM’s) aboard ship is essential to the operational readi-ness of ship systems and equipment. Commanders should ensure that ships personnel understand the vital roleTM’s play in the operation and maintenance of equipment. To this end, a shipboard technical library or workcenter coordinator should be established and a responsible person assigned to maintain TM’s. If a technicallibrary is established, place two copies of this User’s Guide in the library and distribute remaining copies to thework center TM coordinators.

This ″Guide for User Maintenance of NAVSEA Technical Manuals,″ called the″User’s Guide″ for short,will be an integral part of that technical library. The guide will show the TM user how to identify, obtain, andmaintain Naval Sea Systems Command (NAVSEA) and Naval Space and Warfare Command (SPAWAR) TM’s.It will also show how to report TM errors. Users of this guide are encouraged to send their recommendations orproblems to the following address:

Commanding OfficerNaval Ship Weapon Systems Engineering StationNaval Sea Data Support ActivityPort Hueneme, CA 93043-5007ATTN: Code 5H00

The telephone number is AUTOVON 360-4109 or (805) 982-4109.

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TABLE OF CONTENTS

Chapter/Paragraph Page

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

1.1 GUIDE PURPOSE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

1.2 PURPOSE OF TM’s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

1.3 HOW TO USE THIS GUIDE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

1.4 GLOSSARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

2 INDEX OF TECHNICAL PUBLICATIONS . . . . . . . . . . . . . . . . . . . . . 2-1

2.1 PURPOSE OF ITP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

2.2 WHAT IS THE ITP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12.2.1 Structure of the ITP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12.2.3 Looking up a TM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72.2.4 13-Digit Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-82.2.5 Technical Manual Identification Numbering System (TMINS). . . . . . . . 2-102.2.6 Two Types of 13-Digit Numbers. . . . . . . . . . . . . . . . . . . . . . . . . 2-132.2.7 Non-13-Digit Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

2.3 MAINTENANCE OF ITP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

2.4 ORDERING AN ITP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

3 How to Order TM’s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

3.1 INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

3.2 NAVSUP PUBLICATION 2002. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13.2.1 Purpose of NAVSUP 2002. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13.2.2 How to Use NAVSUP 2002 . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23.2.3 NAVSUP 2002 Column Headings. . . . . . . . . . . . . . . . . . . . . . . . 3-43.2.4 Ordering NAVSUP 2002 Copies. . . . . . . . . . . . . . . . . . . . . . . . . 3-5

3.3 DD Form 1348 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53.3.1 Purpose of DD Form 1348. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53.3.2 How to Use DD Form 1348. . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63.3.3 Methods of Sending DD Form 1348. . . . . . . . . . . . . . . . . . . . . . . 3-6

3.4 Single-Page Ordering Saves Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

3.5 Naval Ships’ Technical Manual (NSTM). . . . . . . . . . . . . . . . . . . . . . . . . 3-8

3.6 Requisition Restrictions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

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TABLE OF CONTENTS - Continued

Chapter/Paragraph Page

3.7 Manuals Not Listed in NAVSUP 2002. . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

3.8 Automatic Distribution Limitations. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

4 Reporting TM Deficiencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

4.1 INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14.1.1 TMDER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14.1.2 Naval Message and NAVGRAM. . . . . . . . . . . . . . . . . . . . . . . . . 4-6

4.2 TMDER RESPONSES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

5 How to Maintain TM’S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

5.1 INCORPORATING APPLICABLE CHANGES. . . . . . . . . . . . . . . . . . . . . 5-15.1.1 Advance Change Notice (ACN). . . . . . . . . . . . . . . . . . . . . . . . . 5-2

5.1.1.1 Preparation.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25.1.1.2 Maintenance Action.. . . . . . . . . . . . . . . . . . . . . . . . . 5-2

5.1.2 Permanent Change. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45.1.2.1 Identification of Changed Material.. . . . . . . . . . . . . . . . 5-45.1.2.2 Change Marking and Numbering.. . . . . . . . . . . . . . . . . 5-45.1.2.3 Maintenance Action.. . . . . . . . . . . . . . . . . . . . . . . . . 5-5

5.1.3 Revision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-55.1.3.1 Numbering of Revised Material.. . . . . . . . . . . . . . . . . . 5-65.1.3.2 Maintenance Action.. . . . . . . . . . . . . . . . . . . . . . . . . 5-6

5.2 TECHNICAL LIBRARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

5.3 SHIPBOARD NON-TACTICAL ADP PROGRAM (SNAP). . . . . . . . . . . . . . 5-7

5.4 SECURITY OF CLASSIFIED TECHNICAL MANUALS . . . . . . . . . . . . . . . 5-7

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LIST OF TABLES

Table Title Page

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LIST OF ILLUSTRATIONS

Figure Title Page

2-1 Example from Volume 1 of an ITP. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

2-2 Example from Volume 3 Part 2 of an ITP. . . . . . . . . . . . . . . . . . . . . . . . 2-7

2-3 Example from Volume 2 of an ITP. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8



2-6. Example from Volume 3 Part 4 of an ITP. . . . . . . . . . . . . . . . . . . . . . . . 2-15

3-1. Example of Section 2A of NAVSUP 2002 Listing by Publication Number. . . . . . 3-2

3-2. Example of Section 2B of NAVSUP 2002 Listing by Title/Nomenclature.. . . . . . 3-3

3-3. Example of Section 2C of NAVSUP 2002 Listing by Stock Number. . . . . . . . . 3-3

4-1. Example of a Technical Manual Deficiency/Evaluation Report (TMDER). . . . . . 4-3

4-2. Examples of a Naval Message and a NAVGRAM.. . . . . . . . . . . . . . . . . . . 4-8

5-1. Example of a Letter ACN.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

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CHAPTER 1

INTRODUCTION

1.1 GUIDE PURPOSE

The purpose of this guide is to show you how to identify, obtain, and maintain NAVSEA and SPARWARTM’s. It will also show you how to report TM errors.

Basically, this guide will show you how to:

use the Index of Technical Publications (ITP) to assist you in the determination of what publications are needed

cross reference ITP Publication Number to a TM Stock Number in NAVSUP 2002, which is the Navy StockList of Publications and Forms

order the TM by entering the TM Stock Number and other information onto DD Form 1348

maintain TM’s and report errors when you find in them

1.2 PURPOSE OF TM’s

A TM is intended to give an accurate description of equipment and provide instructions on how to operateit. The TM normally includes scheduled maintenance, troubleshooting instructions, corrective maintenance, partslists with reference designators, and diagrams.

The TM is one of the most valuable tools in your tool box. It is wiser than your mechanical instincts, moreknowledgeable than your buddies, and it can help you do your job faster and more thoroughly than any othersingle tool. Even computer-assisted troubleshooting methods rely first on the TM to tell the user how to hook upthe proper probes and how to interpret the results. If you have an accurate TM, you can fix just about anythingon the ship.

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1.3 HOW TO USE THIS GUIDE

This guide is divided into five sections:

Section 1is an introduction and contains a short glossary of commonly used terms.

Section 2describes the Index of Technical Publications (ITP) and its purpose.

Section 3shows you how to use the, Navy Stock List of Publications and Forms (NAVSUP 2002) and DDForm 1348, which is the form by which you order TM’s.

Section 4shows you how to report TM errors so that they can be corrected.

Section 5shows you how to maintain TM’s by incorporating the latest update information.

The guide has a table of contents and a glossary to help you locate or understand information. The table ofcontents will give you locations of general subjects, such as″How to Obtain TM’s.″ The glossary will provideyou definitions of specific topics such as NAVSUP 2002, ACN, etc.

It would be helpful to you to read this entire guide. However, the guide is arranged so you may read onlythat section or sections that apply to what you are trying to accomplish.

For example, if you want to obtain the TM that applies to your equipment, you’ll need to readSection 2andSection 3. If you already have your manual and want to bring it up-to-date, you need to read onlySection 5.Ifyou find an error in your TM,section 4tells you how to report it.

In all sections, the basic information you need is presented first; additional information covering exceptionsor out of the ordinary situations is given last.

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1.4 GLOSSARY

The following is an alphabetical list of the most important terms you’ll encounter in this guide. Use it as ahandy reference list after you have read the remainder of the guide.

ACN An Advance Change Notice (ACN), which is sent to TM users either as a Naval message, aletter, a NAVGRAM, or in an Engineering Information Bulletin (EIB), is a way to make anauthorized change to a TM.

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DD Form 1348DD Form 1348 is the main requisition form for ordering NAVSEA and SPAWAR TM’s.

Equipment DesignatorAn Equipment Designator is a numeric or alphanumeric designation that uniquely identifies atype of an equipment.

ITP The Index of Technical Publications (ITP) is a computerized listing of equipment, related technicalmanuals, and general publications. The ITP will provide a list of TMs including changes required by aship, TMs supporting a system or equipment, equipment or system supporting a TM, plus additionalselected information about Tms.

Microfiche Microfiche is a sheet of film containing rows of micro-images of pages of printed matter.Although microfiche contains a title that can be read without magnification, you need a micro-fiche viewer to read most of the material on microfiche.

NAVSUP 2002 NAVSUP 2002 is the Navy Stock List of Publications and Forms. It is published in microficheform and lists NAVSEA and SPAWAR TM’s (among other TM’s) stocked at the Naval Publi-cations and Forms Center (NAVPUBFORMCEN). You’ll find it in your ship’s technical libraryor Supply Support Division.

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NAVPUBFORMCENThe Naval Publications and Forms Center (NAVPUBFORMCEN), Philadelphia, PA, is thecentral stocking point for NAVSEA and SPAWAR TM’s.

NSDSA The Naval Sea Data Support Activity (NSDSA), Port Hueneme, CA, is the NAVSEASYSCOMcentral point of contact for resolving problems encountered by users of NAVSEASYSCOM’sTM’s. Contact NSDSA if you have a problem you can’t resolve by reading this guide.

OD number An Ordnance Document (OD) number is a three-to five-digit number. If you need an OD, useNAVSUP 2002 to cross-reference the OD number to a Stock Number so you can order themanual. If you cannot find the OD number in NAVSUP 2002, contact NSDSA.

OP number An Ordnance Pamphlet (OP) number is a number of four-digits or less used on some olderTM’s. Use NAVSUP 2002 to cross-reference an OP number to a Stock Number so you canorder the TM.

Permanent ChangeA Permanent Change is an authorized change to a TM. It is issued to add system or equipmentconfiguration variations and new procedures and to change existing procedures. It also includesoutstanding ACN’s.

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Publication NumberNot to be confused with a publication’s Stock Number, a Publication Number is a uniquenumber assigned to an TM’s. Publication numbers may begin with the letters OP, OD, NA, E,T, S, or with digits. You can use NAVSUP 2002 to cross-reference a ITP Publication Numberto a Stock Number so you can order the TM. In many instances, a TM Publication Numberand Stock Number will be the same.

Revision A revision is a complete reissue of a TM. It supersedes (replaces) all earlier issues and changesof that TM.

Stock Number A publication’s Stock Number is the main number by which you order a TM from NAVPUB-FORMCEN. You may also use a Technical Manual Identification Numbering System (TMINS)number, if the TM has one. You may see a publication’s Stock Number referred to as aNational Stock Number, a NAVPUBFORMCEN assigned stock number, or a COG-01 stocknumber. They all refer to the same Stock Number. It is a 13-digit number listed in NAVSUP2002.

TMDER The Technical Manual Deficiency/Evaluation Report (TMDER) is the main form by which youreport an error in a TM. Three copies of the TMDER form are located at the back of neweror revised TM’s, and are available from NAVPUBFORMCEN.

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TMINS The Technical Manual Identification Numbering System (TMINS) was established in 1977 asthe numbering system to identify and group all TM’s relative to a given system or equipment.TMINS is the primary numbering system for all future TM’s.

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CHAPTER 2

INDEX OF TECHNICAL PUBLICATIONS

2.1 PURPOSE OF ITP

The Index of Technical Publications (ITP) is the key to identifying the TM you need. It applies to NAVSEA/SPAWAR TM’s for systems and equipments identified in Ship’s Configuration Logistics Support InformationSystem (SCLSIS) data base as installed on your ship. The ITP is a list of publications that applies to your ship.

2.2 WHAT IS THE ITP

The ITP is produced from the Enhanced Ships Technical Publications System (E-STEPS), NAVSEA’s ADP-based TM management information system. E-STEPS is maintained by the Naval Sea Data Support Activity(NSDSA) of the Naval Ship Weapon Systems Engineering Station (NSWSES), Port Hueneme, CA.

The introduction of your ITP will explain what the ITP is, its purpose and the overall structure.

Your ITP lists TM’s three ways: by Hierarchical Structure Code (HSC) Sequence, Publication NumberSequence, and Equipment Designator Sequence. The ITP lists the following: all TM’s required by a ship, TM’sthat support a system or equipment, equipment or systems that are supported by a TM, plus selected informationabout TM’s.

2.2.1 Structure of the ITP

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Volume 1 - Isnormally organized by Enhanced Ship Work Breakdown Structure (ESWBS) numbers as the firstfive characters of an HSC (Figure 2-1). If the HSC has further breakdown, the equipment is separated into thelast characters of an HSC. Under each HSC, the equipments are listed in Repairable Identification code (RIC)sequence then in publication number sequence. General ship related manuals will have an HSC of 00001. (Seethe HSC first character, 0-9, meaning onTable 1.)

Volume 2 - All publications that are deemed applicable to the ship are listed in publication number sequence.Under each publication, the supported equipment is listed in HSC/RIC sequence.

Volume 3 - Contains equipment related, as well as general and ship related publications. It is organized as fol-lows:

Part 1 - General and Ship-Related TM’s, are listed in publication number sequence.

Part 2 - Electronics Publications, listed in Joint Electronics Type Designator (JETD). Example AN/SPS-40B)

Part 3 - Hull, Mechanical, and Electrical (HM&E) Publications are listed in RIC sequence.

Part 4 - Ordnance Publications, listed in Mark and Mod sequence followed by system/equipment name.

5.RIC - Repairable Identification Code: A code assigned to uniquely identify a particular equipment. Usually anAPL or AEL. It is the main equipment designator for all equipments in E-STEPS.

6.HSC Nomenclature - A functional description associated with HSC (5).

7.RIC Nomenclature: An abbreviated plain language description associated with a RIC.

8.Publication Title - The descriptive title as it appears on the cover or title page, excluding phrases such as″Tech-nical Manual.″

9.EIN - Equipment Identification Number: Either JETD (for electronics equipment) or Code-Mark-Mod (forweapons).

10.Pub Date - The date printed on the cover or title page of the publication.

11.Type - A code which identifies the contents or function of a publication. (See the front matter of your ITP.)

12.Status: FI - Final Issue PI - Preliminary Issue

13.Crit - Criticality: If any equipment installed on the ship is deemed critical by the SCLSIS Process, the publica-tion for that equipment is classified as critical.

Y - Critical

14.Val - Validation Status: If the applicability of the publication to the specific Ship, HSC, and system/ equipmenthas been certified by the authorized agency, such as the planning yard, the publication is considered validated.

Y - Validated

Table 1 Hierarchial Structure Code

The first character of the HSC reflects its component relationship.

0 General guidance and administration1 Hull structure2 Propulsion plant3 Electric plant4 Command and surveillance5 Auxiliary systems6 Outfit and furnishings7 Armament

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Table 1 Hierarchial Structure Code - Continued

8 Integration/Engineering9 Ship assembly and support services

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Figure 2-1 Example from Volume 1 of an ITP

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2.2.3 Looking up a TM To look up a TM in the ITP, you must know the name or the type of equipment onwhich you are working or the HSC. For example, if you are working on an AN/SPS-40B Radar Set which iselectronic equipment, you would turn to Volume 3 part 2 which lists electronics in equipment sequence. Look up″AN/SPS-40B″. Take Volume 3, part 2, which lists Electronic Equipment by Equipment Identification Number(EIN) in numerical order asFigure 2-2shows. Find AN/SPS-40B under it is the Publication Number. Going tothe center of the page, the RIC Nomenclature and publication title are indicated.

If you know the publication number and want to find the equipment name, you would use Volume 2. Volume2 is listed in Publication Sequence. For example, Publication Number 0967-LP-441-9080 will indicate the Pub-lication Title for the Radar Set AN/SPS-40B, C, and D as shown inFigure 2-3.

Figure 2-2 Example from Volume 3 Part 2 of an ITP

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If you know the ESWBS number, you would select Volume 1 to locate your Publication Title and Number.ESWBS numbers are the first character of the HSC. For example, the number four represents Command and Sur-veillance. The AN/SPS-40 Radar Set ESWBS number is 45240 in Volume 1 Part 1 as shown inFigure 2-4.

2.2.4 13-Digit Numbers In Volumes 1, 2, and 3, the ITP lists 13-digit numbers, such as those shown inFigure2-5 (i.e., 0963-LP-047-3011). These numbers are identical to the NAVSUP 2002 Stock Numbers you will learnabout inSection 3.

Figure 2-3 Example from Volume 2 of an ITP


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Notice in Figure 2-5that the″Propulsion Gas Turbine″ TM has several numbers. This is because separatePublication Numbers have been assigned to separate changes to the TM. Not only changes, but separate volumesof the same TM will have their own unique Publication Numbers assigned. Be sure to note all applicable publi-cation numbers when you look up a particular system or equipment.

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2.2.5 Technical Manual Identification Numbering System (TMINS) The TMINS has been promulgated toimplement a single numbering system for TM’s and related technical documents.

A TMIN consists of two distinct parts separated by a slash as seen in construction of NAVSEA TMIN.

The first part of the TMIN is the Publication Identifier (PI). The PI consists of 13 alphanumeric charactersthat form the essential root of the number. The PI is always used.

The second part of the TMIN is the Suffix. The Suffix consists of a variable field of up to 17 characters,including the slash, that may be used to convey user-oriented information. A Suffix is always used for a classi-fied TM or a separately bound, unclassified portion of a classified TM. A Suffix may provide such useful infor-mation as equipment designation, nomenclature, model, or hull number, whether used in a classified or unclassi-fied manual’s TMIN.


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Construction of NAVSEA TMIN for a Ship-Related TM and a Permanent Change. The following appendixesare found in NAVMAT M0000-00-IDX-000/TMIN Manual.

1 Derive the Hardware/Subject Identifier.

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Derive the Hardware/Subject Identifier.

STEPDERIVEDCODE

a. Selectthe letterthatidentifiesaNAVSEATM fromAppen-dix A.

S

b. Referto SSCCSubjectIndex(Appen-dix B)andselect theproperStandardSubjectClassifi-cationCode.

9SSN

c. Deter-mine theSubjectSerial(seepara-graph3.3.4.5andTable 3-1ofM0000-00-IDX-000/TMINSthatequatesto hullnumber606.

UM

2. Derive the TM Identifier.

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Derive the TM Identifier.

STEP DERIVED CODE

a. Select the TM Acronym for the type of manual being identifiedfrom Appendix D or E in M0000-00-IDX-000/TMINS

TAB

b. Select the combination that corresponds to the manual beingidentified in paragraph 3.4.2.3.2. of TMINS Manual

01

c. Refer to paragraph 3.4.2.4.2 and or select the basic issue indica-tor.

0

d. Select the change or issue indicator for the first change. A

3. Derive the PI Suffix (Publication Identifier).

Derive the PI Suffix (Publication Identifier).

STEP DERIVED CODE

a. The change package is unclassified, thus no Classification Indica-tor is required.b. Enter the hull number as the Amplifying Information. SSN-606

4. Insert the derived alphanumeric codes for the volume and for the change package into the proper TMINS for-mat.

2.2.6 Two Types of 13-Digit Numbers

a. TMINS Number: TMINS publication numbers (M0000-00-IDX-000/TMINS) are now being assigned byNAVSEA and SPAWAR to all new and revised TM’s and by Naval Air Systems Command (NAVAIR) to allnew manuals. These TMINS numbers will someday replace all previous NAVSEA, NAVAIR, and SPAWARPublication Numbers. Each digit, or group of digits, of a TMINS number gives specific information, as thefollowing shows.

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b. NAVSEA or SPAWAR (formerly NAVELEX) Each digit or group of digits of a NAVSEA or SPAWARnumber also gives specific information, as shown.

2.2.7 Non-13-Digit Numbers In Volume 3, part 4, the ITP lists some numbers that are shorter than 13 digits,as shown inFigure 2-6.

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NOTE

You can convert a 7-digit number to a 13-digit number without going to NAV-SUP 2002, as follows:

Contact NSDSA if you have any problems converting numbers.

2.3 MAINTENANCE OF ITP

In some instances, your ITP may list equipment and manuals that do not apply to the ship’s current configu-ration. That is probably because a configuration change has been made to your ship or to its equipment, and thisinformation was not available at the time your ITP was published. Configuration changes should be reported inaccordance with OPNAVINST 4790.4A.

Figure 2-6. Example from Volume 3 Part 4 of an ITP

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Information to be reported includes differences in the date or title of any publication, or its applicability tothe equipment or system to which it is linked in the ITP.

2.4 ORDERING AN ITP

ITP’s are produced in hard copy (book form) and microfiche. You can request copies from:


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CHAPTER 3

HOW TO ORDER TM’S

3.1 INTRODUCTION

To successfully order a TM, you must become familiar with:

NAVSUP Publication 2002, which lists the manuals stocked at the Naval Publications and Forms Center(NAVPUBFORMCEN)

DD Form 1348, the MILSTRIP requisition by which you order a TM

If you already have found a Publication Number and Title in the ITP, it is a good idea to double check itagainst NAVSUP 2002.

3.2 NAVSUP PUBLICATION 2002

3.2.1 Purpose of NAVSUP 2002 The purpose of NAVSUP 2002 is to allow you to look up the 13-digit StockNumber and Publication Title for the TM you are seeking.

NAVSUP 2002 lists most of the TM’s you will ever need to order. It is much larger than your ITP, and isproduced in microfiche to save paper, space, and printing costs. NAVSUP 2002 is issued quarterly: in February,May, August, and November. Each edition supersedes and replaces the previous edition in its entirety.

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NAVSUP 2002 is produced only in microfiche

3.2.2 How to Use NAVSUP 2002 The introduction to NAVSUP 2002 gives instructions on how to use it. Thefollowing information includes and expands on those instructions.

NAVSUP 2002 has three sections: Section 1-Forms, Section 2-Publications, and Section 3-NAVAIR Techni-cal Directives. It is only Section 2-Publications that you have to deal with. Section 2 lists its publications threeways:

by Publication Number, listed alphanumerically

by Publication Title/Nomenclature, listed alphanumerically

by Stock Number, listed alphanumerically

If you have one, you can get the others.Figure 3-1, Figure 3-2, andFigure 3-3give examples of each. Noticein Figure 3-1which is an example of how NAVSUP 2002 lists TM’s by Publication Number, that the Publica-tion Numbers are all smaller than 13 digits. This is the section of NAVSUP 2002 where you convert the smallerPublication Numbers you have found in the ITP to 13-digit Stock Numbers.

In Figure 3-2which lists by Title/Nomenclature, you can look up the Stock Number of a TM for which youonly have the title.

Figure 3-1. Example of Section 2A of NAVSUP 2002 Listing by Publication Number

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In Figure 3-3which lists by Stock Number, you can find the correct title of a TM. In many cases, the Pub-lication Number you have found in your ITP will be identical to the Stock Number listed here.

Notice in all the figures that separate volumes of the same TM have their own unique Stock Numbers. Sepa-rate ″revisions″ and ″changes″ to a TM will also have their own unique Stock Numbers. This is important toremember because if you have the basic volume, order only those″changes″ you need.

Figure 3-2. Example of Section 2B of NAVSUP 2002 Listing by Title/Nomenclature.

Figure 3-3. Example of Section 2C of NAVSUP 2002 Listing by Stock Number

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Also keep in mind that, as with the ITP, you may occasionally have difficulty locating a particular TM inNAVSUP 2002. If you have a lot of difficulty, ask for assistance at the ship’s technical library, work center TMcoordinator, ask the supply department representative, or contact the NSDSA. If the TMINS is known, no stocknumber will be required to order a TM.

Your main difficulty in looking up a TM in NAVSUP 2002 will likely be when you are not certain of thetitle, especially if you are dealing with Hull, Mechanical, and Electrical (HM&E) TM’s. HM&E equipment suf-fers from a lack of standard nomenclature. For example, if you’re trying to look up the TM for a″MOTOR-DRIVEN, FUEL OIL, LOW SUCTION, TRANSFER PUMP,″ you’d have to look in the Publication Title/Nomenclature section of NAVSUP 2002 if not found by publication number first. Since you don’t know the exactname of the TM, you may have to look it up under the words″MOTOR,″ ″PUMP,″ ″FUEL OIL,″ or whateverthe originator of the TM decided to call it.

So you may have to look up a TM in several locations before you locate it.

3.2.3 NAVSUP 2002 Column Headings The column headings that appear in NAVSUP 2002 tell you the fol-lowing:

Stock Number 13-character ordering number assigned by NAVPUBFORMCEN.

Publication NumberAn alphanumerical designation assigned to the TM by NSDSA, NATSF, NAVELEX, or otherSYSCOM Authority.

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Title/Nomenclaturepublication title assigned to the TM by the originator.

REV DATE (revision date)Indicates latest revision date of TM.

B/C (basic or change code)Indicates whether TM is a basic edition or a change. TM’s coded″C″ are automatically issuedwhenever preceding edition″B″ is ordered.

QR (quantity restriction)Indicates the maximum quantity that may be ordered on a requisition

UI (unit of issue)Will usually be EA (each).

PS (physical security)Indicates classification.

RR (requisition restriction code)Indicates issue restriction established by sponsor.

M (medium code)Indicates publication form.

FN (footnote code)Indicates additional restriction or information applies to requisitioning TM.

3.2.4 Ordering NAVSUP 2002 Copies If you want to be placed on automatic distribution for NAVSUP 2002,or revise the number of copies you now receive, submit your written request to:

Commanding OfficerNaval Publications and Forms CenterAttn: CODE 10625801 Tabor AvenuePhiladelphia, PA 19120-5099

In the future, all NAVSEA Publications will be listed in NAVSUP 2002 and all TM requisitions will bedirected to the Naval Publications and Form Center, Philadelphia, PA.

3.3 DD Form 1348

3.3.1 Purpose of DD Form 1348 The MILSTRIP requisition form, DD Form 1348 (NAVSUP P437), is used toorder TM’s. For those listed in NAVSUP 2002, the completed form should be sent to:

Commanding OfficerNaval Publications and Forms Center5801 Tabor AvenuePhiladelphia, PA 19120-5099

However, the use of the Defense Automatic Addressing System is strongly recommended by the Naval Pub-lications and Forms Center (paragraph 3.3.3.. For TM’s not listed in NAVSUP 2002, seeparagraph 3.7.

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3.3.2 How to Use DD Form 1348 Instructions for filling out DD Form 1348 are contained in the handbook,″MILSTRIP/MILSTRAP DESK GUIDE.″ NAVSUP 409 detailed instructions are contained in NAVSUP 437.These documents should be located in the ship’s supply work center or ship’s technical library.

The critical thing to remember about filling out DD Form 1348 is that you must have the correct 13-digitnumber. The 13-digit number may be a NAVSEA/SPAWAR publication number, or the NAVPUBFORMCENstock number. The Publication Title has to be the same as that listed in NAVSUP 2002.

3.3.3 Methods of Sending DD Form 1348

a. AUTODIN/DAAS: The MILSTRIP requisition should be sent to NAVPUBFORMCEN via the AutomaticDigital Network/Defense Automatic Addressing System (AUTODIN/DAAS). It is a fast, reliable method ofordering. Guidance on how to use AUTODIN/DAAS is contained in NAVSUP P485 and NAVSUP P437.

b. Keypunch Cards: Another method of sending the MILSTRIP requisition to NAVPUBFORMCEN is by key-punch cards (DD Form 1348M). Sent by surface mail, this method prevents transcribing errors.

c. Manual: You can always fill out the DD Form 1348 by hand. Type or print neatly and send only the origi-nal to NAVPUBFORMCEN.

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3.4 Single-Page Ordering Saves Time

If you have accidentally damaged or are missing a single page or several pages of your TM, don’t order anentire new manual to replace those pages. Contact NSDSA and ask them to send you copies of the page(s) youneed. It will save you time. The address is:


Make sure you identify the TM with the correct Title and Publication Number. List each replacement pageby its volume, chapter, and page number. Not only will your request be processed speedily, but by ordering onlya few pages rather than the entire manual, you’ll help the Navy by not depleting its stocks.

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3.5 Naval Ships’ Technical Manual (NSTM)

To order chapters of the NSTM, refer to NAVSUP Publication 409, MILSTRIP/MILSTRAP Desk Guide forassistance in completing DD Form 1348. Remember each NSTM’s 100 chapters has its own stock number.NSTM’s are produced in both hard copy and microfiche. To order hard copy, mail directly to:

Commanding OfficerNaval Publications and Forms Center5801 Tabor AvenuePhiladelphia, PA 19120-5099

To order microfiche (complete set only) order through NSDSA. Mail to:


3.6 Requisition Restrictions

Certain TM’s, such as those dealing with nuclear propulsion, have restricted distribution. Restrictions arereflected in column″RR″ of NAVSUP 2002. To learn how to order manuals with restricted distribution, refer tothe introduction of NAVSUP 2002.

3.7 Manuals Not Listed in NAVSUP 2002

If you cannot find a TM listed in NAVSUP 2002, it cannot be ordered from NAVPUBFORMCEN. Submityour requisition for such manuals to NSDSA on DD Form 1348. Priority requisitions (Issue Processing Group 1)require Naval message or NAVGRAM with justification of urgency. Include as much information about the TMas possible, such as Title, Publication Number, equipment application, equipment manufacturer’s name, etc. Alsoinclude your name and telephone number so NSDSA can contact you if they need more information.

3.8 Automatic Distribution Limitations

Publications requisitioned from NAVPUBFORMCEN or obtained through NSDSA do not place the requesteron automatic distribution. Therefore, subsequent changes and revisions to such publications will not be automati-cally distributed to the requester. To be placed on automatic distribution for any NAVSEA TM, including NSTMchapters, you must submit a letter to the NSDSA that identifies the manual (by identification number, title, sys-tem/equipment applicability, etc.) and justify your need for automatic distribution. In your letter, include a pointof contact and telephone number in case additional information is needed by the NSDSA.

To request a change in TM quantity, for example, two to three or two to one, a letter must be submitted toNSDSA. The address is:


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CHAPTER 4

REPORTING TM DEFICIENCIES

4.1 INTRODUCTION

Occasionally you will come upon a deficiency in a TM. It may be that a paragraph or a page is missing, thatmeasurements or troubleshooting procedures are incorrect, or that the text or illustrations are barely legible.Whatever it is, it has to be corrected. The first thing you should do when you encounter a TM that does not doits job is check the ITP and NAVSUP 2002 to see if a more current TM is available. If there is not, report theTM to NSDSA so the deficiency can be corrected by the methods discussed inChapter 5.

There are three ways to report a TM deficiency:

a. Technical Manual Deficiency/ Evaluation Report (TMDER)

b. Naval Message

c. NAVGRAM

4.1.1 TMDER A NAVSEA TMDER is the easiest and preferred way to report a routine TM deficiency.Instructions for filling out a TMDER are shown inFigure 4-1.A TMDER is a preaddressed, prestamped formyou can quickly fill out, fold, and mail. Three TMDER’s are bound into the back of newer manuals. AdditionalTMDER forms are available in your supply office or can be ordered from the NAVPUBFORMCEN.

TM users will report urgent deficiencies by Naval Message Joint Message Form, DD Form 173) or by NAV-GRAM to NSDSA.

For TM documentation concerns, fill out the TMDER, attach a copy of the TM title page and marked-uppages (if available) to the report.

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Figure 4-1is an example of a completed TMDER.

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Figure 4-1. Example of a Technical Manual Deficiency/Evaluation Report (TMDER)

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Pages 4-3 and 4-4 address the blocks and their data content required to complete a TMDER.

Key elements and data content:

a. Block 1 - Enter Publication Number. Do not use numbers beginning with 0910, those are stock numbers.

b. Block 2 - Enter volume and if applicable, part number of Technical Manual.

c. Block 3 - Enter title of Technical Manual.

d. Block 4 - Enter date from Technical Manual’s title page.

e. Block 5 - Enter nomenclature of system/equipment the Technical Manual applies.

f. Block 6 - Enter nameplate nomenclature (MK, MOD, AM) of equipment the Technical Manual applies to.

g. Block 7 - Check the appropriate block(s).

h. Block 8 - Give information supporting your evaluation and explain your difficulty with the TechnicalManual, (if needed, continue on a blank sheet of paper first writing down the appropriate block number.

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i. Block 9 - Enter specific recommendations (use additional sheets of paper if necessary).

j. Block 10 - Enter your name and the name of your workcenter.

k. Block 11 through 16 - Furnish the appropriate date as required.

NOTE

Do not duplicate the preprinted address side on the TMDER form, copying willnot faithfully reproduce the Bar Code.

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4.1.2 Naval Message and NAVGRAM These methods of reporting a TM deficiency are reserved for emergen-cies, that is, in the event a TM deficiency could lead to harm to a person or serious damage to equipment, oradversely affect the ship’s mission.

There is no set format for reporting by these methods, but you should include the information already listedfor a TMDER form.Figure 4-2gives examples of a Naval Message and a NAVGRAM. Send Message and NAV-GRAM to:

Commanding OfficerNaval Ship Weapon SystemsEngineering StationNaval Sea Data Support ActivityPort Hueneme, CA 93043-5007ATTN: Code 5H00

Some TM deficiencies require urgent action.

4.2 TMDER RESPONSES

NSDSA records and monitors all TM deficiency reports to ensure timely response. NSDSA will try to resolvenon-technical TM deficiencies, but will forward reports requiring a technical review to the appropriate activity.

The originator of a deficiency report can expect a response from either NSDSA or the appropriate technicalactivity within the following time frames:

a. Urgent reports - 3 working days

b. Routine reports - 90 calendar days

The response normally will cite the corrective action to be taken and the appropriate scheduled time frames.

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Don’t hesitate to report a TM deficiency. This will ensure that the next issue of the TM is correct, and thatthe next user using the TM is working with the best information available.

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Figure 4-2. Examples of a Naval Message and a NAVGRAM.

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CHAPTER 5

HOW TO MAINTAIN TM’S

5.1 INCORPORATING APPLICABLE CHANGES

Maintaining your TM’s so that they are accurate and up-to-date is as important as maintaining any othervaluable tool. If you’re faced with a piece of equipment that is down, a good TM can provide instructions onmaking repairs.

When you are sent a change to one of your TM’s, make certain that the change applies before inserting anychanges to the TM. For example, your equipment configuration may not be affected by a TM change that affectsthe same type of equipment, but a different configuration. Ensure the Field Change/ORDALT/SHIPALT etc., isinstalled prior to incorporating the change into the TM. Making an incorrect change to a TM is as bad as notmaking a correct change. If the change does apply, incorporate it immediately. Don’t wait until several separatechanges have been issued. If you do not record an applicable change immediately, your TM is not valid, andyou’re asking for trouble.

Any changes or update information you receive to NAVSEA TM’s will be in one of three forms:

a. Advance Change Notice (ACN)

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b. Permanent Change

C. Revision

ACN’s, permanent changes, and revisions are prepared or procured by the NAVSEA cognizant technicalactivity. Some ACN’s, permanent changes, and revisions are prepared or procured by the NSDSA, in coordina-tion with the cognizant technical activity. Contact the NSDSA for ACN number assignment.

5.1.1 Advance Change Notice (ACN) An ACN is issued when there is an urgent need to add, correct, or expandinformation in a TM to prevent personnel injury/death or equipment damage. The ACN is issued by the cogni-zant NAVSEA technical activity in response to a known need for immediate corrective action.

An ACN may be issued as a Naval message, a letter, a NAVGRAM, or in an Engineering Information Bul-letin (EIB). An example of a letter ACN is shown inFigure 5-1.

5.1.1.1 Preparation. ACN’s are prepared for temporary paragraph or whole-page insertion into the TM. Theinformation to be inserted is prepared at the same level of detail as the material in the existing manual. The ACNwill direct you to a specific chapter, section, part, page, paragraph, sentence, figure and/or table, as applicable.The ACN gives the exact information to be added, substituted, or taken out.

5.1.1.2 Maintenance Action. When you get an ACN, do the following:

a. Determine whether or not the ACN applies to your TM.

b. If applicable, enter the changes into your TM by following the directions in the ACN.

c. Record the entry on the Record of Changes page, which is located in the front of the TM. (For a microfichecopy of the NSTM, record the receipt of each ACN on the microfiche envelope.)

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Figure 5-1. Example of a Letter ACN.

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5.1.2 Permanent Change Permanent changes are issued to add system or equipment configuration variationsand new procedures and to change existing procedures. They also are prepared to include outstanding ACN’s andcorrect other reported deficiencies.

The NAVSEA cognizant technical activity having manual maintenance responsibility usually originates orprocures permanent changes.

5.1.2.1 Identification of Changed Material. Changes to the text and tables, including new material and addedpages, are indicated by a vertical line (″change bar″) or symbol. The change bar extends along the margin of thechanged material. It is placed in the outer margin for double-column material and in the margin opposite thebinding edge for single-column material. Change bars or symbols are also not used when a complete part, chap-ter, or section is replaced or added. The correction of an editorial error having no technical importance will alsonot be given a change symbol.

A miniature pointing hand may be used on a line drawing to highlight an area containing a change. Changesto diagrams and schematics may be highlighted by a screened or shaded border around the affected area.

Added paragraphs are numbered by adding a decimal (e.g., 2.4.1) sequence to the preceding paragraph num-ber. New illustrations (including index numbers) and tables are numbered by adding a decimal sequence to thepreceding illustration or table number. New pages are numbered by adding a decimal sequence to the precedingpage number. However, when material is added at the end of a section or chapter, the next consecutive numberis used. New tables or illustrations that follow all existing tables or illustrations are given the next consecutivenumber.

If a change drops a paragraph without substituting another, the resulting empty space is identified with astatement. A typical statement is″Paragraph 4-2 deleted.″ An illustration, table, or page that is deleted and notreplaced will also be identified with an appropriate statement. The statement indicating the deletion of an entirepage might read:″All data on page 2-4, including Figure 2-1 deleted.″ The statement is placed in the bottommargin of the preceding page or in the top margin of the following page. When the deleted page is the reverseside of a remaining page, the deletion statement is placed on the blank page. The Table of Contents, List of Illus-trations, List of Tables, and Alphabetic Index will be changed to reflect all additions and deletions.

5.1.2.2 Change Marking and Numbering. Each permanent change to a TM is numbered or lettered in sequence.Each page having changed, added, or deleted material bears the change number or letter at the bottom of the page.

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For example, a page changed by the second change issued to a manual will be labeled″CHANGE B.″ In oldermanuals, this change would be identified as″CHANGE 2.″ The assignment of all permanent change and TMidentification numbers is controlled by the NSDSA. Identification of permanent changes after issuance of eachmanual revision begins with letter A.

5.1.2.3 Maintenance Action. When you get a Permanent Change, do the following:

a. Determine whether or not the change applies to the TM for your system/equipment configuration.

b. Check the Permanent Change Package against the Change Instruction Sheet and the LOEP to be sure you havea complete set of change pages.

c. Add replacement pages and new pages, and remove replaced pages in accordance with the instructions thatcome with the Permanent Change Package.

d. Record the entry on the Record of Changes page, record the ACN number affected beside the entry, and drawa line through all superseded ACN’s.

e. Destroy the removed pages in accordance with local disposal instructions.

f. For a microfiche copy of the NSTM, destroy superseded microfiche sheets and replace with the new sheets.

g. Insert the Change Instruction Sheet immediately following the title page.

5.1.3 Revision A revision is a second or later edition of a TM. A revision is issued whenever it is necessary tochange the majority of pages in an existing manual. A revision may be required because of a hardware modifi-cation, or because of a deficiency that affects a large part of the manual, or from a change of system configura-tion wherein one volume or part of a multivolume or multipart set is revised.

A revision is a complete reissue of a TM.

A revision may also be developed when an existing manual already has several permanent changes issuedagainst it.

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5.1.3.1 Numbering of Revised Material. When a NAVSEA TM is revised, all change numbers (if any) areremoved from the pages. The last change number and change date are removed from the title page and replacedby the revision date. In most revisions, all pages, paragraphs, illustrations, and tables are renumbered. If youroriginal manual already has a TMIN, the revision number (e.g.,″FIRST REVISION″ or ″SECOND REVISION″)is placed below the manual number. If your original manual does not have a TMIN, a TMIN is assigned the revi-sion and there will be no revision number shown below the manual number.

5.1.3.2 Maintenance Action. When you get a revision, do the following:

a. Verify that the revised manual applies to your ship, system, or equipment configuration.

b. Destroy any superseded edition in accordance with local disposal procedures.

c. For a microfiche copy of the NSTM, destroy the superseded microfiche.

5.2 TECHNICAL LIBRARY

Hopefully, your ship already has a technical library where TM’s are stored, maintained, and made availableto those who need them. Information on setting up a technical library is also available in the IMA Library Guide(S8800-00-GIP-000) available from NAVPUBFORMCEN. The library, or work center, is a place where TM’s canbe updated and safeguarded.

A technical library should be organized like an efficient work center or tool crib. The manuals should be keptclean, ready for use, and displayed so they can be easily identified.

If an ACN, permanent change, or revision arrives aboard ship, the technical library, or work center coordi-nator, should handle the updating of the affected TM, or it should at least be made aware of what updating hasbeen done. If an up-to-date ITP or NAVSUP 2002 is needed, the technical library, or supply division, should haveit. It should also have TMDER forms, copies of DD Form 1348, the helpful books NSDSA has listed in thisguide, and the current addresses and telephone numbers of the Navy activities that can assist the TM user.

A technical library, or work center coordinator, should also have a control system so that these valuable TMtools are not misplaced. A signout sheet for TM’s would do the job.

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Personnel who manage the technical library, or function as work center coordinator, should be knowledge-able, responsible, and willing to help others. It is a job for personnel who understand the value of tools, the needto safeguard them, and the need to place them in the hands of the users who need them. Such management willplay a vital role in maintaining the operational readiness of a ship.

5.3 SHIPBOARD NON-TACTICAL ADP PROGRAM (SNAP)

SNAP is a computerized system to reduce the administrative burden afloat, providing ADP to smaller ships,centralizing software development and maintenance, and replacing many manual operations.

The TM applications of the SNAP system shall be reviewed with the SNAP coordinator on board your ship.

5.4 SECURITY OF CLASSIFIED TECHNICAL MANUALS

When using TM’s having a classification, they must be maintained in a manner that protects their security.For guidance concerning their safeguarding, storage, destruction, and handcarrying to and from ship, refer toOPNAVINST 5510.1G and/or your security officer for the proper procedures, REMEMBER: security of any clas-sified material is the responsibility of every person.

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