networking the world tm ieee: networking the world
TRANSCRIPT
Networking the WorldTM
IEEE: Networking the World
Networking the WorldTM
Tips and Tools to Speed Up the IEEE Standards Process
Insulated Conductors Committee
1 November 1999
Networking the WorldTM
Tips and Tools
PAR Tips on Completing Your PAR Electronic PAR Project Management Development of the Draft Standard Electronic Document Development Tips Electronic Meetings Threaded Messaging Balloting Electronic Balloting Continuous Processing Publishing Future
Networking the WorldTM
PAR
The PAR is a legal document The PAR is the authorization of work by the
IEEE-SA Standards Board IEEE extends the umbrella of indemnification
to people working on an authorized standards project, if they follow the rules
Networking the WorldTM
Tips on Completing Your PAR
Spell out all acronyms
Be clear in your scope and purpose
Copyright agreement
Indicate coordination and method
Check appropriate category for document
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Electronic PAR
As of March 1999, all PARs are to be submitted to NesCom in electronic format
PAR forms located at http://standards.ieee.org/guides/par/index.html
Signature page still needs to be faxed PAR will be used to supply information to
IEEE database– Accessible to standards developers via IEEE
Standards website
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Project Management
1. Establish the role of the chair
2. Form the working group
3. Establish the calendar—target dates, meetings, etc.
4. Delegate necessary functions
5. Set goals and deadlines
6. Manage your meetings
7. Avoid copyright, trademark, and patent obstructions
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Development of theDraft Standard
Develop an outline Assign writing among working group members Technical editor gathers inputs and ensures
technical consistency Avoid writing document in meetings Work with an IEEE Project Editor Refer to IEEE Standards Style Manual for
document structure
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Electronic Document Development
Templates available– Use to develop draft standard– Speeds up production process– Avoids errors in style and structure of document– Available in Framemaker and Word; Framemaker
preferred Templates located at
– http://standards.ieee.org/resources/spasystem/index.html
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Electronic Document Development (continued)
PDF files recommended for document delivery during development– PDF creation easy to do with needed software– Reading PDF files available through free software– PDF files are more difficult to change, making
introduction of errors less of a possibility
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Electronic Meetings
Use of IEEE Standards website to host specific areas for sponsors and working groups
Sites can– Host draft files– Use threaded messaging for discussions– Hold meeting information, minutes, etc.– Any other related information
325 working groups using IEEE electronic resources
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Threaded Messaging Web-based means of displaying discussions New topic introduced by new message
– Responses/comments shown as a connected, related list--known as “threading”
– Most sites show a date stamp as well Open record of discussions Adjunct to email discussions
– All contained in one place rather than separate messages
Not realtime--avoids chat room scheduling issues
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Threaded Messaging (continued)
Advantages– Allows for frequent discussions of technical issues– Breaks away from traditional meeting cycle– Allows for more dialog on process than possible in
a short series of meetings– Moves standard through process more rapidly
Drawbacks– Requires proactive role on part of standards
developers to check website
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Balloting
Remember that consensus is not unanimity– Once 75% percent return has been achieved and
negative ballots have been addressed, draft standard should be submitted for approval
– Avoid delays in producing an official standard by endless response cycles
– 100% approval is not necessary
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Electronic Balloting Beta projects currently under test
– Substations Committee is a beta tester group Scheduled for full implementation in 2000 Requires web access and email for all balloters IEEE-SA Standards Board considering revisions
to rules to accommodate this Uses PDF files of draft standards and web-based
forms to submit comments and vote Email used for notification of key ballot dates
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Continuous Processing
NesCom/RevCom initiative to break away from the traditional Standards Board meeting cycle of four times per year
Currently under development in both committees– Electronic PAR and electronic balloting will supply
means for this to occur in future
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Continuous Processing (continued)
Continuous Processing will mean– No required submittal dates for PARS or projects– Once a PAR or project is submitted, sponsor
informed of date by which they can expect a response
– All documentation will need to be supplied electronically
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Publishing
IEEE Project Editor
– Copy editing
– Formatting
– Committee review
– Web and print publishing
Complimentary copies and awards
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Future
Polling sponsor to determine market relevancy of proposed standard– Willingness to commit people to the work
Videoconferencing Simultaneous development tools being
explored by IEEE Standards– Cascade
Contract Management Services IEEE-ISTO
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Future (continued)
Sponsors and Leadership Training– Sponsors need to develop regular schedule to train
working group chairs on – Standards process– Changes to process– Updates in technology
Use programs developed by IEEE Standards– http://standards.ieee.org/faqs/ltpres.html
