new item set up
TRANSCRIPT
Bass Pro Shops
New Item Set Up
New Item Setup
5/19/2017
Welcome to the Bass Pro Shops Vendor Portal New Item Setup
System!
This system was designed to perform all systematic tasks necessary to pro-
vide required new item information for Bass Pro Shops.
This guide was designed to provide basic information and as a quick refer-
ence for general usage of the New Item Set Up System provided on the Ven-
dor Portal of Bass Pro Shops’ extranet.
If you have any questions, contact your merchant directly or
Vendor Relations:
Let’s Get Started!
Page 2 New Item Set Up
Bass Pro Shops New Item Setup Training
Guide
Page 3
Table of Contents
Accessing the Vendor Portal 4
Accessing New Item Setup 4
Introduction to the New Item Setup Screen 5
Inside the Attribute Section 7
Copying New Item Fields 8
Reviewing and Editing New Items 9
Exporting New Items to Excel 10
FAQs and Pointers Page 11
New Item Set Up
Page 4
Accessing the Vendor Portal
Signing In
In order to access the portal, please go to www.basspro.com/vendor and click on the BPS Vendor
Portal Home Page link in the Members box on the right. Enter your credentials. The Vendor Portal
home page should look like this. If you do not have access to the Vendor Portal, please contact
[email protected] to receive access. If you have problems accessing the portal page
you might try using a different web browser like Fire Fox. Especially if you are using a MAC com-
puter.
The New Item Set Up Entry program is the last option in the drop down list on the left hand side
of the home page (not showing on this slide).
New Item Set Up
To begin entering your new item information, click on the Enter New Item Site button as shown
below.
If you are un-
sure of what a
certain field
is asking for
then you will
select the
Explain This
option and
you will be
linked to ad-
ditional infor-
mation about
that field.
Page 5
After clicking the ‘Enter New Item Site’, the following screen will appear. This is where you will
begin providing and entering your information.
First is the Choose Vendor box. This should automatically populate with the vendor numbers you have
access to on the portal. Next you must choose the Merchant (this is the person in merchandising you
are working with).
Next is the New Item Description: This is the name of your product.
Country of Origin: This is where you product is made.
Origin Code: Where is it coming from when we order it? Is it coming from a domestic warehouse in
the states or are we getting it directly from overseas?
New Item Set Up
If the vendor
you need is
not included
in the vendor
dropdown box,
contact ven-
dorrelations@
basspro.com.
Introduction to New Item Creation
CPSIA: It is up to you to tell BPS whether your product falls under CPSIA regulations or not. We can
not guide you in that determination. If you are not sure you can contact the CPSC at 301-504-7923
or you can look up your product at http://www.cpsc.gov/gettingstarted. If you find that your product
does not fall under CPSIA regulations you need to fill out the Exemption Explanation box telling us
why your product is exempt. If your product does fall under CPSIA regulations then you need to check
the CPSIA box and add the date of your current GCC.
Below: Case and inner pack are required fields and case pack qty must be divisible by inner pack qty.
If you are
CPSIA Ex-
empt, you
MUST provide
a reason why
in this field.
Example: The Master pack is 24 and the Inner pack is 6. BPS expects to receive a total of 24 pieces in
one carton and within that master carton there will be four smaller inner cardboard cartons of 6.
If the master pack is 24 and the inner pack is 1. BPS expects to receive a total of 24 individually
packed pieces within the master pack.
Page 6 New Item Set Up
Unit Dimensions: This is the measurement of a single packed selling unit in Height x Width x Depth
format. This is used for space planning purposes for the sales floor.
Peggable: Whether the item hangs on a peg hook or sits on a shelf.
All vendors will fill in the PO Cost field. This is the cost that the item will be in our system and on the
PO.
Landed Duty Price and FOB Cost pertain to Import vendors.
MSRP USD is the US Suggested Retail Price. MAP USD is the US retail that your company requires
all retailers to conform to. MSRP CAD and MAP CAD are the respective Canadian retails.
MSDS: This is for items that are considered hazardous and require a Material Safety Data Sheet.
Leave blank if item does not have MSDS sheet.
Passes Canadian Regulations and Labeling: Vendors must assume that anything they sell us has
the opportunity to be included in our Canadian store assortments. Because of this, we need to
know if your product passes specific Canadian regulations and labeling requirements to be sold
there . Checking this box means that your product does pass Canadian requirements. Leave blank if
it does not.
NAFTA Eligible: If your goods are grown, mined, assembled and /or manufactured in the United
States, Canada or Mexico, they may qualify for duty free treatment under rules of the North American
Free Trade Agreement. Checking this box means that your product is NAFTA Eligible
Harmonized Tariff Number Below (showing as Schedule B in this slide) is a governmental categoriza-
tion code for your product. Every product has a HTS number.
Model Number: This is the distinguishing number you have assigned to your product.
UPC or Universal Product Code: This is a 12 digit number assigned to each item in order to identify
the item systematically. Our system will accept a 13 digit EAN number also. This field defini-
tion has
changed and is
now HTS
(Harmonized
Tariff Number).
This is NO
LONGER Sched-
ule B Code.
Inside the Attribute Section
Page 7
Attributes are key item descriptors. These descriptors are used in our catalogs, on the internet
and on the labels we print in the stores. These attributes must be filled out in their entirety accord-
ing to Bass Pro Shops’ standards. If you have questions, contact your merchant.
If Bass Pro Shop already carries product from your company, the attribute cate-
gories assigned to those items will show up automatically in the dropdown as
shown above. Always choose from those attributes first.
Once you’ve selected an attribute category, several additional related attributes appear. For your con-
venience each drop down will provide suggestions based on the letter you type in the field. For in-
stance, in the example shown below, we want to select ‘s’ for ‘small’ in the size field. The drop down
boxes give all options based on the letter typed.
For new vendors, or existing vendors with new product lines, the attribute category you need may not
show up in the Attribute Category dropdown box. In this case, you may check the box to the right to
“Show All Categories”. The “Show All Categories” box should only be used if the category you need
is not in the first Attribute Category Box.
New Item Set Up
Completing Attrib-
ute Section is
MANDATORY!
Failure to complete
attributes may re-
sult in merchant
refusal of the item
submission. Re-
submission will
then be required.
Important Note:
Preset Attribute
Categories have
been assigned for
each specific ven-
dor, and are listed
in the main Attrib-
ute Category drop
down box. Please
choose from this
list first. ONLY in
the event that your
category does not
show up there
should you use the
“Show All Catego-
ries” option. Note:
If you are unsure of
the correct Attrib-
ute Category to
choose, contact
your merchant.
Note: You are
able to use the
boxes as text
fields but only as
a last resort.
Page 8 New Item Set Up
If you have an additional attribute you need to add, you may select the ‘Add Additional Attribute’ but-
ton.
Selecting this button will allow you to add another row of attributes. You must select from the choic-
es given. For example, this feature allows you to choose two different types of material for your item
if you feel mentioning only one isn’t sufficient.
The large red ‘X’ allows you to delete this option.
Copying Fields to Next Item
When entering multiple items of one style you would use the Change Fields to Copy button. This allows
you to carry over information from one entry to the next so that you do not have to key the same infor-
mation over and over for each item. To set fields for the next item you enter, you must select the
‘Change Fields to Copy’ button before you hit the Add New Item button for your current item entry.
Important Note:
When adding an
Additional Attrib-
ute, you will first
“Select Type”
from drop down
list, then select,
or type in the
description in the
next box.
You will enter all of the product information on the item entry screen, then, before you hit the Add Item
button, you hit the Change Fields to Copy button, choose the fields you want to carry over to the next
item and then hit the Set Fields to Copy button. You will then be placed back on the item entry screen.
Do a quick check to make sure that all of the information that you are copying is correct and that all
your attributes are still showing. Then you will click the Add New Item button. Your item will pop up at
the bottom of the screen as shown on the next page. When you scroll back up to enter your next item
you will see that all of your information is already filled into the above section except for the Size and
UPC (only items not checked in Set Fields to Copy above). You can then just fill in the UPC and change
the Size, then click the Add New Item. That next new item will pop up across the bottom of the screen
with your first one. Continue to do that until you need to change your information for the next style.
If there were errors in the information you entered, the system will not let you continue without cor-
recting them. You will receive the error message below.
Reviewing and Editing New Items.
Page 9
Before you submit your items to Bass Pro Shop, you have the opportunity to review and confirm the
information you added. When you hit the Add New Item button, the information you entered will pop up
at the bottom of the page as seen below. This will occur each time you hit the Add New Item button.
This is your chance to inspect your added information. If you see something that was missed or that is
incorrect, click the Edit button on the left and you can change the information you entered. Once Edit-
ing is complete you will click “Save Edited Item” button. You may delete the item there also.
Hitting the Add New Item button only enters the information into the New Item Set Up program. It does
not transmit your item information to Bass Pro Shop. In fact, these items will stay displayed at the bot-
tom of the entry screen forever until you hit the Submit New Items button.
Once you are satisfied that all of the information is complete and is correct, you will then hit the
“Submit New Items” button. This will transfer the information to the Bass Pro Shop system. NOTE:
Once you hit the Submit New Items button, all information you have entered will be gone from the New
Item Set Up program and transmitted to Bass Pro Shop. You can not make any additional changes to
the item information after you hit the Submit New Item button.
You can not pick and choose certain items to submit and certain items to save for later. All items
showing on the screen will be submitted in one chunk.
New Item Set Up
Important Note:
Before you submit
your new item,
make sure that all
the Attributes for
each item are
listed. To review
attributes, click
the + to expand
and the—to col-
lapse the attrib-
utes entered. Dou-
ble check that all
your attributes are
showing. In this
example they have
not been entered.
Once you have fixed the errors highlighted in Red, hit the “Try Save Again”
Once there are no errors, your item will pop up across the bottom of the screen as shown below.
NOTE: Items
listed across the
bottom of the
screen have not
been submitted
to Bass Pro Shop
yet. These items
will remain on the
screen until they
are “Submitted”.
You may quit your
session and come
back in a few
days and your
items will still be
showing on that
screen until you
hit the Submit
New Items but-
ton.
Page 10
Once you’ve submitted your new items, the following screen appears.
Exporting New Items into an Excel Spreadsheet
Phone: 417-873-5000
Bass Pro Shops
W E ’RE ON THE WEB ! B ASSPRO .
COM
Click on the ‘Export to Excel’ button. Select to open the file and then click yes on the following
screen.
This is an example of what the spreadsheet will look like. You will be able to scroll left and right to
view all of your information.
Select the ‘Enter New Item(s)’ button to begin a new item creation process.
Remember, you cannot edit your new items in any way once you’ve reached this screen, but you
can use this spreadsheet as a quick reference to communicate changes with your merchant.
NOTE: This is your only opportunity to receive a copy or export the information to a spread-
sheet. Once you exit, there is no way to retrieve this information or recreate additional
spreadsheets.
If you have any questions about how the application is behaving or have any comments/
suggestions you’d like to make concerning the application or this user guide, please contact ven-
dor relations at:
This application
has a session
time out. If the
item is not
saved within 30
minutes of sav-
ing the previous
item, the ses-
sion will ‘Time
Out’. Once
timed out, you
can click the
login button to
log back into
the session.
Items that were
saved before
time out will
still be present.
Set and/or pop-
ulated fields
from the prior
session will be
clear.
NOTE: By submitting this information, you are accepting the responsibility for the
accuracy of all that is submitted, noting the particular importance of the accuracy
of the CPSIA and Canadian Regulations compliance.
New Item Set Up
Page 11
1. By submitting this information, you are accepting the responsibility for the accuracy of all that is
submitted, noting the particular importance of the accuracy of the CPSIA and Canadian Regula-
tions compliance.
2. In certain cases, additional forms must be submitted for legal purposes. These forms will be
submitted via e-mail to the addresses included below. Links have been included in the Item Set
Up page for your convenience.
For questions or forms submission pertaining to NAFTA , HAZMAT (MSDS) or GCCs (for
CPSIA) please contact: [email protected].
3. Question: “I do not see the Vendor name and number I need to submit an item for in the Vendor
drop down box?”
Answer: You will only see the vendors in the dropdown box that you are set up to access on
the vendor portal. If you are missing a vendor number that you represent, please contact
4. When you are entering information into a field, if you hit enter or field exit, it will pop you to a
different reference screen. Just use your back button on the browser and it will take you back
to the entry screen. You may use the Tab key or your mouse to navigate from box to box.
5. Items added that show up at the bottom of the screen will stay there until you hit the submit
items button even if you exit the session. You may not pick and choose what items you want to
submit however. Once the “Submit New Items” key is hit, all items listed above it will be sub-
mitted to BPS.
6. If you have questions about whether your information was received by BPS, please contact
[email protected]. Please included the date of your submission and your Portal
ID Number which can be found on the tab at the bottom of your Excel spreadsheet. If you want
to confirm the accuracy of your submission, please contact your merchant assistant.
FAQs & Pointers page
Phone: 417-873-5000 Bass Pro Shops
We All Live
Downstream W E ’RE ON THE WEB ! B ASSPRO .COM
New Item Set Up