HRSUBSPCL 04102019

New Substitute Documents - Instructions and Checklist Email the completed forms below to substitute@mckinneyisd.net prior to attending the In-house New Substitute Orientation. (All documents to be completed in black ink.)

Bring these documents to the In-house New Substitute Orientation

Staff HR Specialist Email Phone Substitutes Traci Updegrove substitute@mckinneyisd.net 469-302-4120 Club 360 Jeanne Ingebretsen temporary@mckinneyisd.net 469-302-4121 Crossing Guards Lifeguards Parking Lot Attendants SPED Temporary Workers Student Workers Tutors (AVID, campus, VENTO) All other temporary staff

Reminders for In-House Orientation: Photo will be taken for district identification badge. Social security card must be presented to a payroll staff member for payroll

purposes.

Confidentiality of Certain Personal Employee Information - Complete form to indicate

public access preferences. The Texas Public Information Act allows employees and former employees to elect whether to keep certain personal information confidential.

Direct Deposit Form - Complete form as indicated to have paycheck directly deposited.

Employee Acknowledgement of Alliance Direct Contracting Program – Complete form

as indicated. MISD provides workers’ compensation benefits to our employees; this form acknowledges

receipt of notice of the district’s workers’ compensation plan.

Form W-4 – Complete form W-4 as indicated to designate federal income tax withholdings from pay.

Substitute Job Description – Review job description and sign as indicated.

Technology Resources Employee Acceptable Use Policy and Signature Page – Review

agreement and complete signature page.

TXDFPS Certificate of Completion – Reporting Suspected Abuse and Neglect of a Child – Please email the certificate of completion to the designated HR Specialist. Your name must be

on the certificate.

Emergency Procedures for Substitutes – Review prior to orientation and retain for future

reference. The procedures will be discussed at orientation.

Employment Eligibility Verification Form I-9 - Complete Section 1 of this form. You must

bring identification (ID) for identity and employment authorization purposes. See page 3 of Form I-9 for

details. Form I-9 must be completed no later than the 3rd business day of employment. Your date of employment is the date of your in-house orientation. Federal Guidelines state that if Form I-9 is not

completed by the 3rd business day you will not be able to be employed by MISD.

Official College Transcript(s), if applicable. Must include date degree awarded.

Substitute Profile – Complete as indicated. Profile form will be discussed in detail at orientation.

☐ Scanned ________ Date________ MISDHR 092717

McKinney ISD

Confidentiality of Certain Personal Employee Information

(Please print in black ink)

First Name: __________________ MI: ___ Last Name: _______________________

Home Address: _________________________ City/State/Zip: _________________

Home Phone: ___________________ Personal Cell Phone: _________________

Personal E-mail: _________________ Employee ID #: ____________________

The Texas Public Information Act allows employees and former employees to elect

whether to keep certain personal information confidential. Unless you choose to

keep it confidential by checking “no” below, the following information will

be subject to public release if requested under the Texas Public Information

Act. Therefore, please indicate whether you wish to allow public release of the

following information. Your public access preferences will remain in effect until you

notify the district of a change in writing.

Allow Public Access?

Home Address Yes ☐ No ☐

Home Phone Number Yes ☐ No ☐

Personal Cell Phone Number Yes ☐ No ☐

(i.e., cell phone not paid for by the District)

Emergency Contact Information Yes ☐ No ☐

Information that reveals whether you have family members Yes ☐ No ☐

Additionally, the Texas Public Information Act automatically withholds your personal

email address, unless you consent to the disclosure.

Allow public access?

Personal E-mail Address Yes ☐ No ☐ _____________________________________ ___________________________

Employee Signature Date

I have received information that tells me how to get health care under my employer’s workers’ compensation coverage. If I am hurt on the job and live in a service area described in this information, I understand that:

1. I must choose a treating doctor from the Alliance list of doctors designated as treating doctors. 2. I must go to my treating doctor for all health care for my injury. If I need a specialist, my treating

doctor will refer me. If I need emergency care, I may go to any licensed medical professional within the United States.

3. Even though my treating doctor should refer me to a specialist of providers contracted with the Alliance, I understand that I need to verify that the referral doctor is a member of the Alliance provider panel.

4. The Texas Association of School Boards Risk Management Fund will pay the treating doctor and other Alliance providers for all health care related to my compensable injury.

5. I may have to pay the bill if I receive health care from a provider other than an Alliance provider without prior approval from the Fund.

6. Making a false or fraudulent workers’ compensation claim is a crime that may result in fines and or imprisonment.

7. If I want to change doctors after my first choice, I can only choose from the Alliance list of providers. A third choice requires approval from my adjuster.

_____________________________________________________ / / Signature Date _____________________________________________________ Printed Name I live at: __________________________________________

Street Address _______________, ___________ _________ City State Zip Code

Name of Employer: ______________________________ Name of Direct Contracting Program: Political Subdivision Workers’ Compensation Alliance (the Alliance) Direct contracting service areas are subject to change. To locate a treating doctor within your area, visit the PSWCA web site at www.pswca.org or call your adjuster at 800-482-7276. To be completed by the employer only

Please indicate whether this is the:

Initial Employee Notification Injury Notification (Date of Injury: / / )

DO NOT RETURN THIS FORM TO THE TASB RISK MANAGEMENT FUND UNLESS REQUESTED.

EMPLOYEE ACKNOWLEDGMENT OF THE ALLIANCE DIRECT CONTRACTING PROGRAM

McKINNEY INDEPENDENT SCHOOL DISTRICT

JOB TITLE: Substitute Teacher/Aide/Clerk WAGE/HOUR STATUS: Exempt

REPORTS TO: Principal PAY GRADE: Substitute

DEPT/SCHOOL: Assigned DATE REVISED: June 2014

PRIMARY PURPOSE:

To enable each child to pursue his/her education as smoothly and completely as possible in the absence of the regular

employee.

QUALIFICATIONS:

Education/Certification:

Substitute Teacher - Valid teaching certificate or Bachelor’s degree from an accredited college or university

Substitute Aide/Clerk – High School Diploma or GED

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Special Knowledge/Skills:

Ability to instruct students and manage their behavior

Strong organizational, communication, and interpersonal skills

Ability to comprehend and communicate effectively in English

MAJOR RESPONSIBILITIES AND DUTIES:

1. Report to the building principal [school secretary] upon arrival and exiting the school building.

2. Review with the principal, department head, or team leader all plans and schedules to be followed during the day.

3. Maintain as fully as possible the established routines and procedures of the school and/or classroom to which he/she is

assigned.

4. Conduct classes, lead instruction and teach the lesson outlined and described in the lesson plans as prepared by the absent

teacher if substitute teaching.

5. Consult with the building principal [department head, team leader] before initiating any teaching or other procedure not

specified in the lesson plans.

6. Responsible for maintaining effective order and control at all times.

7. Report in writing on the day's activities at the conclusion of each day.

8. Follow all policies, rules, and procedures that apply to regular employees and dictates good teaching practice.

9. Perform other duties as assigned by the Superintendent

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Personal Computer and peripherals; standard instructional equipment

Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking

Lifting: Regular light lifting and carrying (less than 15 pounds); may lift and move text books and classroom equipment

Environment: Work inside may work outside; regular exposure to noise

Mental Demands: Maintain emotional control under stress: work prolonged or irregular hours

Other:

Concentration (detailed work and attention to task), ability to read, comprehend and communicate effectively in English in

order to appropriately conduct classes and lead instruction as necessary, both verbally and written. Materials used: lesson

plans, student information, textbooks, policy, procedure, and data. Analysis and differentiation of information, ability to

simultaneously coordinate multiple tasks, compiling and collating, and simple mathematical computations

TERMS OF EMPLOYMENT:

On a daily basis as called. Salary is to be established by the Board.

EVALUATION:

Evaluation of job performance is a continuous process designed to improve the quality of work performed. Performance of this job

will be evaluated in accordance with provisions of the Board's policy.

The Superintendent or designee shall have authority to remove a substitute's name from the Approved Substitute List for "good

cause".

The foregoing statements describe the general purpose and responsibilities assigned to this job and not an exhaustive list of all

responsibilities, duties, and skills that may be required. I acknowledge that the ability to comprehend and communicate effectively in

English is a legitimate expectation for a position as a substitute. This requirement is necessary in order to appropriately conduct

classes and lead instruction. Failure to comply with this requirement may result in my immediate termination from substitute

employment.

Employee Name (Please Print):_______________________________________ Employee #:_________________________

Employee Signature: _______________________________________________ Date Received: _______________________

1

Emergency Procedures for Substitutes

Substitutes must be aware of the possibility of emergencies or disasters occurring while they are working in the classroom. Substitutes should also become familiar with all emergency drill procedures. All employees including substitutes are responsible for the supervision of their students and remain with them until relieved by the authority of the school (administrator or designee). In executing this responsibility, each teacher, substitute, and teacher’s aide shall: Pre-emergency:

1. Know, understand, and keep up-to-date information on the different disaster procedures. 2. Provide instruction and practice for students in the emergency and disaster procedures. 3. Have class Binder/Folder with class roster or attendance list handy at all times. 4. Have planned activities (music, games, lessons, etc.) for use during periods of confinement to

minimize tension and hysteria in a disaster situation. During emergency:

1. Direct the evacuation of students under supervision to inside or outside assembly areas in accordance with warning signals, written notification, or intercom orders.

2. Give proper command during an emergency. 3. Take attendance when class regroups at the designated assembly areas. 4. Report to the administrator the names of any students who are unaccountable, missing, or

students with your group who are not on the class roster. 5. Render first aid, or send students to first aid station if safe to do so. 6. If not on classroom duty with pupils, report at once to pre-assigned stations, or take charge of any

unsupervised students in the immediate vicinity.

There are four (4) basic procedures, which can be utilized in responding to various emergencies: 1. Lockdown – For use to protect building occupants from potential dangers in the building.

When the announcement is made:

1. Students are to be cleared from the halls immediately and to report to nearest available classroom.

2. Assist those needing special assistance. 3. Close and lock all windows and doors and do not leave for any reason. 4. Stay away from all doors and windows and move students to interior walls and drop to the

floor. 5. Shut off lights. 6. BE QUIET. 7. Remain in classroom/office area until the door is opened by a police officer/SRO or an

administrator. DO NOT open the door for anyone!

2

2. Lockout – For use when conditions inside are safer than outside. When the announcement is made:

1. Move students and staff inside as quickly as possible. 2. Assist those needing special assistance. 3. Report to classroom. 4. Check for injuries. 5. Take attendance; report according to procedures. 6. Wait for further instructions.

3. Evacuation – For use when conditions outside are safer than inside.

A. Full Evacuation: For use when the entire building is evacuated.

When the alarm sounds: 1. Take the closest and safest way out as posted (use secondary route if primary route is

blocked or hazardous). 2. Take Binder/Folder with class roster for student accounting. 3. Office staff should take sign out sheets and approved pick-up list. 4. Assist those needing special assistance. 5. Do not stop for student/staff belongings. 6. Go to designated area. 7. Check for injuries. 8. Take attendance; report according to procedures. 9. Wait for further instructions.

B. Controlled Evacuations: For use when only part of the building can be safely evacuated and will

be used following a lockdown (example: hostage situation).

1. Controlled evacuation should be done in total silence. 2. Will be completed on a room by room process as directed. 3. Notification will be done by e-mail, intercom, or in person.

4. Shelter – For a hazard using a shelter strategy (hazard, tornado, hazmat, earthquake, tsunami).

When the announcement is made:

1. Assist those needing special assistance. 2. Take Binder/Folder with class roster for student accounting 3. Take attendance, report according to procedures. 4. Wait for further instructions. 5. Remain in safe area until the “all clear” is given.

A. Hazard - students are to be cleared from the halls immediately and to report to nearest available

classroom or other designated location.

a. Close and tape all windows and doors and seal the gap between bottom of the door and the floor (external gas/release).

b. Do not allow anyone to leave the classroom. c. Stay away from all doors and windows.

B. Tornado - Take the closest, safest route to shelter in designated safe areas according to tornado plan posted in each room (use secondary route if primary route is blocked or dangerous).

a. Do not stop for student/staff belongings. b. Open all doors.

C. Earthquake – Drop, cover and hold D. Tsunami – Get to high ground

3

When the immediate emergency is over and, in the opinion of the school administrator, the building

has suffered damage, an orderly fire drill shall be conducted recovering students from the building.

Pupils shall move to a position well away from the building and remain there until further instructions

are given by the building administrator after consultation with the superintendent or his/her assigned

representative

Procedure for Dismissing Students in Emergencies Teachers will be responsible for maintaining an accurate record of each student’s presence and/or release. Unless notified otherwise by the Administrator, teachers will release students only to the person or persons designed on the Disaster Form. Teachers must note on the form the time the student was released and to whom. If time permits, the designee should personally initial or sign the form when picking up the student. Media The only means to inform the general public is by mass media (radio, television and newspaper). We must provide prompt and accurate information. Any misinformation can create confusion and therefore should be avoided at all cost. No employee of the school system should talk to any representative of the media without explicit permission of the superintendent/designee. Isolated quotes from individuals are usually incomplete and misleading and therefore must be avoided. The Superintendent or his/her designee is the spokesperson for the district. A joint news conference with the emergency personnel may occur. The police emergency team will answer questions regarding the actual crisis and the Superintendent/designee will answer questions regarding what is occurring within the school.

2019-2020 Substitute Profile For office only

Name__________________________________ Employee ID _________________ Job Class________________

Interested in a possible Long-term

Assignment: Yes___ No___ Phone: ______________________ Available to start ____________

Class SelectionsCode Special Education Code Elementary Continued Code Secondary Continued

112 Adaptive PE 214 Bilingual First Grade 321 General Electives

109 Resource 217 Bilingual Second Grade 305 Health

114 Resource/ CMC Lab 211 Bilingual Third Grade 506 Health Services

111 Resource/ Inclusion 209 Bilingual Fourth Grade 478 Human Services

113 Vocational Special Ed 218 Bilingual Fifth Grade 324 Humanities

103 Active Learning 405 Gifted and Talented 107 In-School Suspension

105 Autistic 400 Music 301 Journalism/Audio Visual

108 DSSC & Social Skills 401 Media Resource Specialist 300 Language Arts

104 Functional Academics 403 Art 302 Math

106 PPCD Pre-K Disability Secondary 303 Math – Advanced

Aide 505 Architecture & Construction 401 Media Resource Specialist

118 Aide Bilingual 502 Ag- Agriculture 317 Performing Arts/ Band, Choir

119 Aide Classroom 403 Art 320 Psychology/Sociology

120 Aide Library 323 Athletics Boys 306 Science

125 Aide PE 322 Athletics Girls 307 Science – Advanced (Physics)

117 Aide Special Ed 310 AVID 335 Sign Language

Elementary 504 Business/Marketing 304 Social Studies

200 Pre-Kindergarten 314 Communication Applications 311 Spanish

201 Kindergarten 308 Computer Science 345 Technology Applications

202 First Grade 216 Criminal Justice/Public Safety Clerical 203 Second Grade 316 Drama/Theater 600 600 Secretary

204 Third Grade 340 Education and Training 601 601 Office Clerk

205 Fourth Grade 328 E-High Special Certification or License 206 Fifth Grade 345 Engineering/Science Tech 501 Cosmetology- License

207 P. E. 309 ESL 602 Nurse - RN

208 Bilingual Pre Kindergarten 313 Fine Arts- Drill Team/Cheerleading 603 Nurse Assistant - RN

219 Bilingual Kindergarten 312 Foreign Languages 407 STAAR Testing -TX Teach Cert

115 Speech Pathologist - License

Work Location Selection

Alternative Campus Glen Oaks Middle Schools

DAEP Johnson ALL MS

JJAEP Lawson E. C. Cockrill

SERENITY Malvern Dowell

McClure Evans

Alternative Campus that McGowen Faubion

Requires PREA Training McNeil Johnson

CRC Minshew

Press High Schools

Elementary School Slaughter ALL High Schools

ALL Elementary Valley Creek McKinney Boyd HS

Bennett Vega McKinney HS

Burks Walker McKinney North HS

Caldwell Webb

Eddins Wilmeth

Finch Wolford

Availability All Day Mornings only Afternoons only

Monday Monday Monday

Tuesday Tuesday Tuesday

Wednesday Wednesday Wednesday

Thursday Thursday Thursday

Friday Friday Friday

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MCKINNEY ISD

TECHNOLOGY RESOURCES

EMPLOYEE ACCEPTABLE USE POLICY

Technology resources, including Internet access, will be used to promote innovation and educational

excellence consistent with the Texas Essential Knowledge and Skills and the goals of the McKinney

Independent School District (“McKinney ISD” or “District”). McKinney ISD believes that the access to

information resources and opportunities for collaboration, when used in a responsible manner, will

provide educational benefit for students and employees. The District has deployed a wide-area network

that will allow staff and students to communicate with each other and will provide the staff and students

with access to a multitude of instructional and administrative resources. This also places ethical

responsibilities on all technology users.

Employees are responsible for appropriate behavior on District computer networks just as they are in a

District classroom or hallway. Proper behavior, as it relates to the use of computers, is no different than

proper behavior in all other aspects of McKinney ISD activities. Communications on the network are

often public in nature. General school rules for employee conduct apply to all System activity [see Board

Policy DH series and this Technology Resources Employee Acceptable Use Policy (“Employee AUP”)].

This policy is intended to clarify those expectations as they apply to computer and network usage and is

consistent with Board Policy CQ (Local).

AVAILABILITY OF ACCESS

Access to the District’s electronic communication and data management systems, including without limit,

its telephone system, computer networks, electronic mail systems, videoconferencing systems, and its

Internet and intranet access capabilities (referred throughout as the “System”), shall be made available to

employees primarily for educational and administrative purposes.

Access to the System is a privilege, not a right. All users shall be required to acknowledge receipt and

understanding of all administrative regulations governing use of the System and shall agree in writing to

comply with such regulations and guidelines.

The District reserves the right to use the System for purposes as it sees fit and reserves the right to monitor

all activity on the System, including individual user accounts.

ACCEPTABLE USE

The District’s System will only be used for learning, teaching, and administrative purposes consistent

with the District’s mission and goals. Commercial use of the District’s System is strictly prohibited. The

System may not be used for illegal purposes, in support of illegal activities,

2019-2020 Employee AUP

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or for any other activity prohibited by District Policy or guidelines.

System users will immediately notify a campus administrator or the System administrator if a potential

security problem is suspected or exists.

The District expects that all users will transmit information only in an appropriate and responsible manner.

Any display or transmission of sexually explicit images, messages, or cartoons, or any use of the System

that contains vulgarity, swearing, ethnic or racial slurs or epithets, or any material that might be construed

as harassing or disparaging of others on the grounds of race, national origin, sex, age, religion, or

disability violates the Employee AUP and is strictly prohibited.

System users should be mindful that use of school-related electronic mail addresses might result in some

recipients or other readers of that mail to assume the System user represents the District or school,

whether or not that was the user’s intention.

System users may not waste District resources. Attachments to e-mail messages should include only data

files. Attaching program files (typically labeled “.exe”) to an e-mail message may cause network

congestion. “Spamming” and sending and/or forwarding unsolicited e-mails are prohibited. System Users

may not use District electronic mail to promote activities or events for individuals or organizations not

directly affiliated with, or sanctioned by, McKinney ISD. Commercial use of the District’s System,

including electronic mail, is prohibited. Users should be sure that all e-mail messages that are being sent

are addressed only to the intended recipients. Use of the “Reply to All” feature in email should be used

for normal email communications between a small group and NOT for campus wide or district wide

emails.

System users may not gain unauthorized access to System and/or District resources or information.

Unauthorized access or attempts to access the System are strictly prohibited and will result in appropriate

disciplinary action.

To the extent employees’ access student records and/or information through the System, employees must

only access those records to which they are entitled to access as a school official with a legitimate

educational interest in the records. In accordance with McKinney ISD Board of Trustees’ Policies FL

(LEGAL) and FL (LOCAL), “school officials” include:

1. An employee, trustee, or agent of the District, including an attorney, a consultant, contractor, a

volunteer, and any outside service provider used by the District to perform institutional services.

2. An employee of a cooperative of which the District is a member or of a facility with which the

District contracts for placement of students with disabilities.

3. A contractor retained by a cooperative of which the District is a member or by a facility with

which the District contracts for placement of students with disabilities.

4. A parent or student serving on an official committee, such as a disciplinary or grievance

committee, or assisting another school official in performing his or her tasks.

A school official has a “legitimate educational interest” in a student’s record when he or she is:

1. Working with the student;

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2. Considering disciplinary or academic actions, the student’s case, or an individualized education

program for a student with disabilities;

3. Compiling statistical data;

4. Reviewing an education record to fulfill the official’s professional responsibility; or

5. Investigating or evaluating programs.

Employees violate this policy if they access information in which they do not have a legitimate

educational interest, as defined above (e.g. accessing information of student’s not in the employee’s class,

not on the employee’s campus, etc.).

Loading of software to the System, including but not limited to District managed hardware, is only

allowed from the approved McKinney ISD Self Service Portal. Loading of any other software is

considered a violation of the Employee AUP. Only District personnel, from the Technology Services

Group, are authorized to load additional software on the District’s System.

The System user is responsible for following the policy and guidelines established in the Employee AUP at

all times when using District owned equipment. The District retains all rights and ownership to all

programs, data, materials, and electronic works created by District employees on, or using, the District

System. Users of the System shall not send (upload) or receive (download) copyrighted materials, trade

secrets, proprietary information, software programs, or similar materials except as authorized by the

System administrator or designee. [See EFE (local) Instructional Resources: Copyrighted Material].

System users may not redistribute copyrighted programs or data except with the written permission of the

copyright holder or designee, unless permitted by the doctrine of fair use.

Any attempt to harm or destroys the System, District equipment or data, the data of another user of the

District’s System, or the data of any of the agencies or other networks that are connected to the Internet,

are prohibited. Violating the integrity of the District’s System and/or data files or manipulating the

District’s System and/or data files without proper authorization is prohibited. Attempts to degrade or

disrupt system performance are violations of Board Policy, administrative regulations, and the Employee

AUP and may constitute unlawful activity under applicable State and Federal laws. Such prohibited

activity includes, but is not limited to, the uploading or creating of computer viruses and “hacking” into the

data or system of another user of the District’s System, or any of the agencies or other networks that are

connected to the Internet.

Forgery or attempted forgery of electronic mail messages or misrepresentation of the identity of a sender

is prohibited. Attempts to read, delete, copy, or modify the electronic mail of other System users,

interference with the ability of other System users to send/receive electronic mail, or the use of another

person’s user ID and/or password is prohibited.

Information transmitted via the System is considered confidential District information and may not be

disclosed to persons other than the intended recipient without prior authorization. Users must closely

monitor their System passwords. Users should protect their password(s) to help ensure the security and

integrity of the System. In order to maintain the integrity of the System, users should not disclose their

passwords to any other person. No user should attempt to gain access to another user’s electronic

mailbox, telephone voicemail box, computer files, or Internet account unless expressly authorized to do

so by an authorized representative of the District. Any

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user who receives information such as electronic mail messages in error should not read the message, but

should instead return the message to the sender and delete the message immediately.

“Personally identifiable” information/photos of McKinney ISD students will not be posted on the

MISD websites or provided to third party software applications other than as permitted under District

Processes/Guidelines and State and Federal law.

MONITORED USE

For security and network maintenance purposes, authorized individuals within McKinney ISD may

monitor equipment, systems and network traffic at any time. Electronic mail transmissions and other use

of the System by employees are not private and may be monitored, reviewed, audited, intercepted,

accessed, or disclosed at any time by designated District staff to ensure appropriate use.

The System’s software and hardware that provides the District email capabilities has been publicly

funded. For that reason, use of the System should not be considered a private form of communication.

The content of any communication of this type is governed by the Open Records Act and the District is

required to abide and cooperate with any legal request for access to email contents by the proper

authorities.

One level of security McKinney ISD has implemented is the installation of the Internet Filtering Service.

Employees that have an instructional need to access web sites that may be blocked should submit a ticket

through the district help desk. In addition, all employees will receive classroom instruction regarding

appropriate technology uses and acceptable Internet behavior, including a review of the Employee AUP.

It is the user’s responsibility to appropriately use technology resources. Should a user be found in

violation of this policy, the incident will be regarded as a violation of school rules and Board Policy,

resulting in disciplinary measures.

RECORDS RETENTION

In accordance with the District’s record management program, employees shall retain electronic records, whether created or maintained using the District’s technology resources or using personal technology resources. Please be aware that electronic mail stored in user created folders on the District server will remain for seven (7) years (email remaining in the user’s inbox will be deleted after 90 days). Employees shall keep all work-related electronic mail on the server and not archived elsewhere to a location off the server.

The District shall preserve documents, including electronically stored information, and suspend routine

record destruction practices as applicable according to procedures developed by the records management

officer:

1. In the event of pending or reasonably anticipated litigation;

2. In the event of an investigation by a federal agency or department or any bankruptcy case; or

3. In the event of a public information request.

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Notification shall be given to appropriate staff of any applicable obligations to suspend routine record

destruction practices. [See Board Policy CQ (local) and CPC (local)]

All District employees are required to abide by the Code of Ethics and Standard Practices for Texas

Educators (“Code of Ethics”), State and Federal law, District Policy, this Employee AUP, and ethical

standards when communicating with students and other employees, regardless of whether such

communication takes place on campus, during instructional time, through use of the System, or not.

District employees shall recognize these laws and regulations apply to any and all communication with

students and other employees, including, but not limited to, use of email, social networking sites, cell

phones, and text messaging.

ELECTRONIC COMMUNICATION

System users will ethically use electronic communication including telephone, cellular telephone,

computer, computer network, personal data assistant or a pager. Communication includes emails, text

messages, instant messages and any communication used through Internet websites including social media

websites or social networking websites. All confidential data contained within an email message or

attachment must be secured.

ETHICAL USE

Additionally, the Code of Ethics, Standard 3.6 provides, “the educator shall not solicit or engage in sexual

conduct or a romantic relationship with a student.” [See Board Policy DH (exhibit)]. Educators shall

maintain the proper decorum in any and all communication with students, regardless of whether such

communication occurs during or outside of the instructional day.

In accordance with McKinney ISD’s expectations, District employees are prohibited from posting any

information, pictures or otherwise, on the Internet that results in a violation of the Code of Ethics, State

and Federal law, and District Policy, including the District’s Standards of Conduct for all employees.

District employees are also prohibited from using the District’s System to access sites in violation of this

Employee AUP, as detailed above (see section titled “Acceptable Use”). Please be aware that the District

will hold employees responsible for any and all information deemed objectionable by the Code of Ethics,

State and Federal law, District Policy, or this Employee AUP on an Internet site that is within the control

of an employee, including, but not limited to, comments sent from third parties to the employee’s site.

District employees are required to abide by the Code of Ethics as defined in Board Policy DH (exhibit),

when accessing all Internet sites, including blogging sites, micro-blogs, chat and messaging services, and

social networking sites. Social networking sites include, but are not limited to Facebook, Twitter, Flickr,

and dating or match making websites. District employees, who use social networking sites as a means of

communication with students outside of their capacity as an educator or District employee, shall ensure

that all communications with students or other employees are consistent with the District’s Standards of

Conduct, the Code of Ethics, State and Federal law, District Policy, and this Employee AUP.

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The District recognizes and respects an employee’s right to freedom of speech. [See Board Policy DG

(legal)]. However, when the right impinges on, and/or compromises, an employee’s ability to effectively

perform his/her work, the District must take appropriate action. Specifically, the District will investigate

and, when necessary, evaluate disciplinary action when information posted by an employee on an Internet

site results in conduct including, but not limited to: conduct that compromises the dignity of the

profession; conduct that does not respect and obey the law; conduct that does not demonstrate integrity;

conduct that does not exemplify honesty; conduct that constitutes moral turpitude; or any other conduct in

violation of Board Policies. [See Board Policies DH series]. Accessing and/or modifying such sites

utilizing the System may also result in a violation of the Employee AUP.

VIOLATIONS/SANCTIONS

Non-compliance with the Employee AUP and/or District Policy may result in suspension of access,

termination of privileges, and/or other disciplinary action consistent with Board Policies and State or

Federal law. [See the Employee Handbook and Board Policies DH series]. Violations of law may result in

criminal prosecution as well as disciplinary action by the District. Persons whose violations of the

Employee AUP result in system disruption or damage may be responsible for reimbursement of costs

incurred in system restoration.

DISCLAIMER OF LIABILITY

The District shall not be liable for an employee’s inappropriate use of electronic communications

resources or violations of copyright restrictions or other laws, an employee’s mistakes or negligence, and

for any costs incurred by employees through the use of the System. The District shall not be responsible

for ensuring the accuracy, age appropriateness, or usability of any information found on the Internet. No

warranties of any kind are offered either expressed or implied.

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MCKINNEY ISD TECHNOLOGY RESOURCES EMPLOYEE ACCEPTABLE USE

AGREEMENT

I, , have read, understand, and will comply with the

McKinney ISD Technology Resources Employee Acceptable Use Policy (“Employee AUP”). I

understand that non-compliance with the Employee AUP may result in suspension of my access or

termination of my privileges and other disciplinary action consistent with Board Policies and state law.

[See the Employee Handbook and Board Policies DH series]. I realize that any of my actions that are

violations of law may result in criminal prosecution as well as disciplinary action by the District. Any

violation of the Employee AUP that results in System disruption or damage may result in the assignment

of financial liability to me.

Employee ID Number: _______________________

Employee Signature: Date:

PLEASE SIGN THIS FORM AND TURN IT IN TO YOUR CAMPUS ADMINISTRATOR OR

DEPARTMENTAL SUPERVISOR

Statement Concerning Your Employment in a Job Not Covered by Social Security

Form SSA-1945 (12-2004)

Employee Name Employee ID#

Employer Name Employer ID#

Your earnings from this job are not covered under Social Security. When you retire, or if you become disabled, you may receive a pension based on earnings from this job. If you do, and you are also entitled to a benefit from Social Security based on either your own work or the work of your husband or wife, or former husband or wife, your pension may affect the amount of the Social Security benefit you receive. Your Medicare benefits, however, will not be affected. Under the Social Security law, there are two ways your Social Security benefit amount may be affected.

Windfall Elimination Provision Under the Windfall Elimination Provision, your Social Security retirement or disability benefit is figured using a modified formula when you are also entitled to a pension from a job where you did not pay Social Security tax. As a result, you will receive a lower Social Security benefit than if you were not entitled to a pension from this job. For example, if you are age 62 in 2005, the maximum monthly reduction in your Social Security benefit as a result of this provision is $313.50. This amount is updated annually. This provision reduces, but does not totally eliminate, your Social Security benefit. For additional information, please refer to Social Security Publication, “Windfall Elimination Provision.”

Government Pension Offset Provision Under the Government Pension Offset Provision, any Social Security spouse or widow(er) benefit to which you become entitled will be offset if you also receive a Federal, State or local government pension based on work where you did not pay Social Security tax. The offset reduces the amount of your Social Security spouse or widow(er) benefit by two-thirds of the amount of your pension.

For example, if you get a monthly pension of $600 based on earnings that are not covered under Social Security, two-thirds of that amount, $400, is used to offset your Social Security spouse or widow(er) benefit. If you are eligible for a $500 widow(er) benefit, you will receive $100 per month from Social Security ($500 - $400=$100). Even if your pension is high enough to totally offset your spouse or widow(er) Social Security benefit, you are still eligible for Medicare at age 65. For additional information, please refer to Social Security Publication, “Government Pension Offset.”

For More Information Social Security publications and additional information, including information about exceptions to each provision, are available at www.socialsecurity.gov. You may also call toll free 1-800-772-1213, or for the deaf or hard of hearing call the TTY number 1-800-325-0778, or contact your local Social Security office.

I certify that I have received Form SSA-1945 that contains information about the possible effects of the Windfall Elimination Provision and the Government Pension Offset Provision on my potential future Social Security Benefits.

Signature of Employee Date

Information about Social Security Form SSA-1945 Statement Concerning Your Employment in a Job Not Covered by Social Security

New legislation [Section 419(c) of Public Law 108-203, the Social Security Protection Act of 2004] requires State and local government employers to provide a statement to employees hired January 1, 2005 or later in a job not covered under Social Security. The statement explains how a pension from that job could affect future Social Security benefits to which they may become entitled.

Form SSA-1945, Statement Concerning Your Employment in a Job Not Covered by Social Security , is the document that employers should use to meet the requirements of the law. The SSA-1945 explains the potential effects of two provisions in the Social Security law for workers who also receive a pension based on their work in a job not covered by Social Security. The Windfall Elimination Provision can affect the amount of a worker’s Social Security retirement or disability benefit. The Government Pension Offset Provision can affect a Social Security benefit received as a spouse or an ex-spouse.

Employers must: • Give the statement to the employee prior to the start of employment;

• Get the employee’s signature on the form; and

• Submit a copy of the signed form to the pension paying agency.

Social Security will not be setting any additional guidelines for the use of this form.

www.socialsecurity.gov/form1945. Paper copies can be requested by email at oplm.oswm.rqct.orders@ssa.gov or by fax at 410-965-2037. The Copies of the SSA-1945 are available online at the Social Security website,

request must include the name, complete address and telephone number of the employer. Forms will not be sent to

forms are available in packages of 25. Please refer to Inventory Control Number (ICN) 276950 when ordering. a post office box. Also, if appropriate, include the name of the person to whom the forms are to be delivered. The

Form SSA-1945 (12-2004)