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Government of Pakistan Ministry of Information Technology & Telecommunication

NATIONAL INFORMATION TECHNOLOGY BOARD *****

P a g e | 1

Government of Pakistan

NATIONAL INFORMATION TECHNOLOGY BOARD (NITB)

Ministry of Information Technology & Telecommunications

REQUEST FOR PROPOSALS (RFP)

HIRING OF INDIVIDUAL CONSULTANTS FOR NITB

Tender No. NITB/Con-Adv/2020

October 20, 2020

www.nitb.gov.pk

Plot no 24-B, Street No 6, Sector H-9/1, Islamabad

REQUEST FOR PROPOSAL

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This document is subject to copyright.

This document may be used and reproduced for non-commercial purposes only. Any commercial use, including without limitation reselling, charging to access, redistribute, or for derivative works such as unofficial translations based on this document is not allowed

ACRONYMS

NITB National Information Technology Board

MoITT Ministry of Information Technology and Telecommunication

GoP Government of Pakistan

Client Referring to National Information Technology Board

CONSULTANT(S) Referring to Individual Consultant(s)

QCBS Quality Cost Based Selection

PPRA Public Procurement Regulatory Authority

IC Individual Consultant(s)


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TABLE OF CONTENTS

1 ABOUT NATIONAL INFORMATION TECHNOLOGY BOARD ..................................... 5

Vision, Mission, and Mandate .................................................................................................... 5

2 OVERVIEW ............................................................................................................................ 6

3 INFORMATION FOR THE CONSULTANT(S) ................................................................... 6

GENERAL TERMS AND CONDITIONS ........................................................................... 6

COMPETENCY & EXPERTISE ........................................................................................ 10

REPORTING AND TIME SCHEDULE ............................................................................. 11

CONFIDENTIALITY, ETHICS AND CODE OF CONDUCT.......................................... 12

INELIGIBILITY AND DISQUALIFICATION.................................................................. 12

CONTROL OF THE CONSULTANCY ............................................................................. 12

4 TERMS OF REFERENCE .................................................................................................... 13

Digital Media Consultant / Advisor to CEO on Digital Media ........................................... 13

SCOPE OF WORK ............................................................................................................... 14

Pre-Requisites ........................................................................................................................ 15

ERP Consultant .................................................................................................................... 16

SCOPE OF WORK ............................................................................................................... 16

Pre-Requisites ........................................................................................................................ 18

TECHNICAL CONSULTANT FOR NITB STRATEGIC INITIATIVES......................... 19

SCOPE OF WORK ............................................................................................................... 19

Pre-Requisites ........................................................................................................................ 22

Cyber Security / Information Security Specialist ................................................................ 22

SCOPE OF WORK ............................................................................................................... 23

Pre-Requisites ........................................................................................................................ 24

5 PREPARATION OF PROPOSAL ........................................................................................ 24

TECHNICAL PROPOSAL ....................................................................................................... 25

DOCUMENTS REQUIRED FROM INDIVIDUAL CONSULTANT(S) ........................... 25

FINANCIAL PROPOSAL ........................................................................................................ 25

6 EVALUATION CRITERIA .................................................................................................. 26


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STAGE- I TECHNICAL EVALUATION ............................................................................ 26

STAGE- II FINANCIAL EVALUATION ............................................................................ 29

7 DATA SHEET ....................................................................................................................... 31

8 FORMS TO BE COMPLETED BY INDIVIDUAL CONSULTANT(S) ............................ 34

TECHNICAL PROPOSAL – STANDARD FORMS .............................................................. 35

FINANCIAL PROPOSAL - STANDARD FORMS ................................................................ 35


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1 ABOUT NATIONAL INFORMATION TECHNOLOGY BOARD 1.1. National Information Technology Board (NITB) is mandated to provide broad range of

technical guidance and consultancy services to the public-sector organizations for

identification of key areas/services for automation; including design, development, and

implementation. In addition, NITB provides technical assistance and subject matter

experts to various Ministries/Divisions for their respective IT operations, infrastructure,

general purpose and application specific trainings and e-Government projects. Federal

Ministries, Divisions, and Departments are having due advantage of NITB’s technical

services, consultancy and advice. Provision of these services to government organizations

across Pakistan has resulted in bringing efficiency and transparency for the public

organizations and contributed in quick delivery of information and services to public at a

large scale.

Vision, Mission, and Mandate 1.2. Our vision is to become a strategic enabler, by making the full use of ICT, for an

accelerated digitization eco system, aiming to expand knowledge-based economy and spur

socio economic growth. Improve Pakistanis Citizen’s quality of life and economic well-

being by ensuring availability of accessible, affordable, reliable, universal and high-

quality ICT services.

Provide technical guidance for embedding e-Governance in the Federal

Ministries/Divisions and promoting efficient and transparent governance

Facilitating and executing efficient and cost-effective implementation of e-government

programs in the Federal Ministries/Divisions.

Carry out training need assessment, design and implement IT capacity building

programs for employees of the Federal Ministries/Divisions.

Review the status of e-government readiness on a regular basis to ensure sustainable,

accelerated digitization and ICT human resource development.

Identify the areas where IT interventions can be helpful and to suggest measures for

the automation of these areas through Business Process Re-engineering (BPR).

Provide Standards for software and infrastructure in the field of Electronic

Government.


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2 OVERVIEW

2.1. Further to the strategic vision of NITB to establish standardization for the ICT

environment across public-sector organizations under federal government to promote

interoperability, open-data, improve quality and confidence in ICT based services by GOP

and discourage replication of efforts for e-Governance programs, NITB is in the process

of appointing INDIVIDUAL CONSULTANT(S), hereinafter referred to as the

“CONSULTANT(S)”, for preparing frameworks, policies, procedures, and standards.

Request for Proposal (RFP) is invited on the basis of the terms and conditions detailed

herein below, for which requisite evidence and details shall be provided along with the

proposal. The objectives of this consultancy include but are not limited to the following:

i. Digital Media Consultant

ii. ERP - Consultant

iii. IT Consultant on Special Initiatives (2 Individual Consultants)

iv. Cyber Security/ Information Security Consultant

2.2. NITB shall follow the Public Procurement Regulatory Authority Ordinance, 2002, and all

Rules and Regulations made there under for procurement of this consultancy. Relevant

legislation in this regard is available at (www.ppra.org.pk).

3 INFORMATION FOR THE CONSULTANT(S)

GENERAL TERMS AND CONDITIONS

3.1. National Information Technology Board (NITB) is hereby notified as an attached

department of the Ministry of Information Technology & Telecom Division through the

merger of former Pakistan Computer Bureau (PCB) and Electronic Government

Directorate (EGD) dated 11th August 2014. In order to facilitate NITB in implementing

standardization across public-sector organizations, the Board has decided to hire

INDIVIDUAL CONSULTANT(S), of national or international repute with direct relevant

experience (proved through references) to help NITB accomplish its task within the

prescribed time. NITB will select an INDIVIDUAL CONSULTANT(S) after an open

transparent bidding process, in accordance with ‘Quality and Cost Based Selection’

(QCBS) method.


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3.2. A complete set of Bidding Documents shall be purchased (during the office hours 0900

hours to 1700 hours on working days only) by interested bidders starting October, 5th 2020

from Director Finance & Accounts at the address below and upon payment of a non-

refundable fee for the Bidding Documents, pursuant to the latest guidelines issued by the

PPRA, in the amount of Five Thousand Rupees Cash Only (Rs 5,000 PKR)

National Information Technology Board Plot # 24-B, Street # 6, H-9/1 Islamabad, Pakistan Tel: 051-9265242 Email: [email protected]

3.3. It may also be downloaded from the website shared by National IT Board, provided that

Bidders shall pay the nonrefundable fee (amount of Five Thousand Rupees cash Only

‘Rs 5,000 PKR’) for the Bidding Documents not later than the submission of their bids.

3.4. Bidding (Technical & Financial) will be carried out by adopting “Single Stage Two

Envelopes” procedure.

3.5. Two sets (Original, hard copy, electronic copy on USB) of “Technical Proposal” and

“Financial Proposal” on the prescribed forms given in the RFP, separately labeled (Bid

Title and Name of the Consultancy), sealed, signed & stamped as per PPRA Rules

available on (www.ppra.org.pk), must be delivered to the address given below by no later

than October, 20th 2020 11:00 AM. The Technical Proposal will be opened on the same

day at 11:30 AM in the presence of the individual consultant who may wish to attend. The

two envelopes shall be sealed and no information on the Financial proposal shall be

contained in the Technical Proposal. Both envelopes (“Financial Proposal” and “Technical

Proposal”) shall be placed in an outer envelope and sealed. The Financial Proposal of only

Technically Responsive Consultant will be opened whereas the Financial Proposals will

be returned unopened to the bidder who disqualified in technical evaluation.

“The bids shall be submitted in a sealed package or packages in such manner that the

contents are fully enclosed and cannot be known until duly opened”

3.6. Proposals shall be delivered by hand or courier so as to reach the address given below by

the last date indicated for submission in Section 3.5. PROPOSALS RECEIVED BY FAX

OR EMAIL SHALL NOT BE ACCEPTED.


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Deputy Director (Admin) National Information Technology Board Plot # 24-B, Street # 6, H-9/1 Islamabad, Pakistan Tel: 0510-9265063

3.7. In case of official holiday on the day of submission, next day will be treated as closing

date. The consultancy assigned is expected to commence within 2 to 3 weeks after signing

the consultancy agreement.

3.8. Proposals will be technically evaluated as per Evaluation Criteria mentioned in Section 6.

Technically responsive CONSULTANT(S) shall be invited for Financial opening after

scoring at least sixty-five (65%) percent marks in the Technical Proposal. After the

Financial Opening, the combined evaluation of the Technical and Financial proposals will

be carried out by weighting and adding the quality and cost scores. The weight for quality

is seventy percent (70%) and thirty percent (30%) for cost component.

3.9. Pre-bid conference will be held at NITB on October 13th, 2020 at 10:30 AM to address

queries (if any) relevant to RFQ, TORs, and scope of work.

3.10. The deadline for receipt of proposal is October 20th, 2020 11:00 AM. All proposals

received after that deadline will be rejected automatically without being evaluated.

3.11. RFP consists of four (04) different lots.

3.12. Individual Consultants can only bid for one of the four (04) lots.

3.13. Consultants bidding on more than one lots MUST submit separate proposal

(Technical and Financial) for every lot.

3.14. The costs of preparing the proposal and of finalizing the contract, including a visit

to Pakistan or Federal Territory are not reimbursable as a direct cost of the assignment.

3.15. NITB is not bound to accept any of the proposals submitted, however, upon request,

ground of rejection of bid, shall be communicated to the CONSULTANT(S) as per the

PPRA Rule 2004 (Amended 2008)

3.16. Different sections of the application shall be separated using color separators, flags

or tags. The applications shall be prepared without any interlineations or overwriting.

3.17. Any question, communication or requests for additional information concerning

this RFP will be entertained at the time of Pre-bid meeting. If any clarification of the

published RFP proves necessary, the answers will be published on NITB’s site for all

interested participants.


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3.18. Applications submitted should remain valid for a period of sixty (60) days from the

last date of submission.

3.19. Interested bidders SHALL use Standard Forms (available under Section 8) for

preparing the proposal. Proposals that are not in the prescribed format SHALL be rejected

at the time of technical evaluation. If any information required in the forms is found

missing, or written elsewhere, no credit will be given in the relevant section of the

evaluation.

3.20. Proposal submitted by CONSULTANT(S) will be evaluated as per evaluation

criteria mentioned in Section 6 Evaluation Criteria

3.21. NITB requires that CONSULTANT(S) provide professional, objective, and

impartial advice and at all times hold the GoP’s interest paramount, without any

consideration for future work, and strictly avoid conflicts with other assignments or their

own corporate interests. CONSULTANT(S) shall not be hired for any assignment that

would be in conflict with their current obligations to other governments, any GoP office,

or that may place them in a position of not being able to carry out the assignment in the

best interest of Pakistan.

3.22. Without limitation to the generality of the above, CONSULTANT(S) shall not be

hired under the circumstances set forth below:

a. The CONSULTANT(S), who has been engaged within Pakistan or by anyone outside

Pakistan to provide goods or services for a project, and any of their affiliates, shall be

disqualified from providing consulting services for the same project. Conversely,

CONSULTANT(S) hired to provide consulting services for the preparation or

implementation of a project, and any of their affiliates, shall be disqualified from

subsequently providing goods or services related to the initial assignment (other than

a continuation of its earlier consulting services) for the same project.

b. CONSULTANT(S) or any of their affiliates shall not be hired for any assignment

which, by its nature, may be in conflict with another assignment of the

CONSULTANT(S).

c. CONSULTANT(S) that has a business or family relationship with a member of the

NITB’s staff who is directly or indirectly involved in any part of (i) the preparation

of the Terms of Reference of the assignment, (ii) the selection process for such


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assignment, or (iii) supervision of the Agreement, may not be awarded an Agreement,

unless the conflict stemming from this relationship has been resolved in a manner

acceptable to the Government of Pakistan throughout the selection process and the

execution of the Agreement.

d. No company or current employees of the NITB shall work as CONSULTANT(S)

under their own ministries, departments or agencies. Recruiting former government

employees of the NITB or any other public-sector organization to work for their

former ministries, departments or agencies is acceptable provided no conflict of

interest exists. When the CONSULTANT(S) nominates any government employee as

Personnel in their technical proposal, such Personnel must have written certification

from their government or its’ organization confirming that they are on leave without

pay from their official position and allowed to work full-time outside of their previous

official position. Such certification shall be provided to the NITB by the

CONSULTANT(S) as part of his Technical Proposal.

3.23. At any time before the submission of proposals, NITB may, for any reason, whether

at its own initiative or in response to a clarification requested by a

CONSULTANT(S), amend the RFP. Any amendment shall be issued in writing

through addenda. NITB shall post the addenda on its website. The addenda shall be

considered part of the RFP and will be binding. NITB may at its sole discretion extend

the deadline for the submission of proposals as per PPRA rules.

3.24. For interpretation of any clause of this RFP, the decision of NITB would be final and

binding on the CONSULTANT(S).

3.25. Shortlisted CONSULTANT(S) are not permitted to associate with other shortlisted

or deferred CONSULTANT(S).

COMPETENCY & EXPERTISE

3.26. The CONSULTANT(S) is expected to conclude the consultancy within allocated

timeframe. The CONSULTANT(S) are required to highlight competencies and expertise

in following areas but not limited to:

a. Provision of consultancy/advisory services related to ICT framework, policy making,

or standards to public sector organizations or government, as well as relevant legal,

regulatory and economic and technical knowledge;


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b. Practical experience in carrying out assessments of IT Sector in a developing country

environment.

c. Analyzing and determining security threats and providing advice on technology best

practices.

d. Analyzing NITB’s IT system and infrastructure, diagnosing its problems,

inefficiencies and weaknesses.

e. Knowledge of latest trends & practices and industry standards on the type of

consultancies requested by NITB.

f. Detecting issues and investigating ways to resolve them and assessing the pros and

cons of possible strategies.

g. Expertise in the use and application of appropriate quantitative tools and

methodologies.

h. Analyze and interpret data to unearth weaknesses and problems, and comprehend the

causes.

i. The CONSULTANT(s) shall have international repute and experience.

j. The CONSULTANT(s) shall have ability to troubleshoot hardware, software and

network problems.

k. The CONSULTANT(s) shall have experience with various operating systems and

databases.

l. The CONSULTANT(s) shall have demonstrable track record of successfully

concluding projects of this nature in the IT sector.

m. The CONSULTANT will be placed within NITB premises or at NITB project site

during contractual period.

REPORTING AND TIME SCHEDULE

3.27. The CONSULTANT(S) shall be required to comply with the following:

a. The proposal and the agreement between NITB and the CONSULTANT(S) shall

include specific sequencing and timing of each task and any necessary sub tasks.

b. The Consultant shall update Director General (SP&CS) NITB on weekly basis about

the project status.


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c. The Consultant shall submit 4 copies of the Final Report at the end of the assignment

along with soft copies including business and / or econometric models, if any

developed or used, during the consultancy.

d. The Report shall be considered final, after it has been accepted by NITB. It shall be

both in the print form and supported by soft copies of deliverables, and simulation

models, if any.

CONFIDENTIALITY, ETHICS AND CODE OF CONDUCT

3.28. The CONSULTANT(S) shall undertake to maintain complete confidentiality of all

the information, facts, proceedings, decisions, and documents etc. throughout the

consultancy engagement and till the completion of the whole process.

3.29. The CONSULTANT(S) will also be required to execute a Confidentiality

Agreement before starting the assignment

3.30. The CONSULTANT(S) will also be required to sign an Agreement confirming that

the approved framework, policies, or standards submitted to NITB, MoITT under GoP

shall not be replicated or reproduced in the future for any other client or services offered

through the CONSULTANT(S).

INELIGIBILITY AND DISQUALIFICATION

3.31. The CONSULTANT shall stipulate that it is not presently affiliated with or

otherwise receiving financial compensation from any ICT hardware or software vendor or

distributor in Pakistan, its parent or holding company. Noncompliance and breach of this

stipulation shall result in immediate disqualification of the CONSULTANT(S).

3.32. The CONSULTANT(S) will declare conflicts of interest, if any, with this

Consultancy.

CONTROL OF THE CONSULTANCY

3.33. NITB will appoint the CONSULTANT(S) and assume general control over the

Consultancy, with a liaison officer between the CONSULTANT(S) and NITB. During the

course of the Consultancy, the CONSULTANT(S) shall report directly to Steering

Committee (to be constituted by the Executive Director, NITB) and take instructions from

the designated forum on matters appropriate to fulfill the requirements of the Consultancy.


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NITB will facilitate liaison with the Government agencies and other relevant stakeholder

(if required).

4 TERMS OF REFERENCE

4.1. National IT Board would like to engage an individual consultant(s) to prepare standards,

frameworks, policies and procedures in the following ICT areas for use by all public-sector

organizations under federal government.

a. Digital Media Consultant

b. ERP - Consultant

c. IT Consultant on Special Initiatives (2 Individual Consultants)

d. Cyber Security / Information Security Consultant

DIGITAL MEDIA CONSULTANT Sr. No.

Description Detail

1. Required Educational Qualification

Master’s degree from HEC recognized university in Marketing, Communications, Business, MBA or related field or relevant subject(s). Preference will be given to foreign degree holders.

2. Required Experience

15 years post qualification experience, 5-yrs hands on Social Media policy/strategy experience is a must along with experience in foreign/international projects.

3. Required Skill Set Proven experience working as a Digital Media Consultant.

Sound knowledge of lead generation, digital marketing tools, social media platforms, and SEO best practices.

The ability to analyze large amounts of data. Strong analytical and problem-solving skills. Outstanding organizational and time management

skills. Excellent project management skills. Effective communication skills.

4. Age Limit Maximum=55 (to be calculated as on the closing date of submission of proposals)

5. Tenure of Consultancy

12 months


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SCOPE OF WORK/TERMS OF REFERENCE (ToRs) i. Developing suitable digital marketing and social media strategies and set goals to

increase brand awareness.

ii. Process and evaluate research from diverse qualitative and quantitative sources,

especially social media activity and sentiment.

iii. Manage and oversee social media content and look after the content being sent on

all social media channels such as Facebook, twitter, and Instagram.

iv. Improve NITB’s site and social pages’ Google ranking by adding new keywords,

analyzing and optimizing web pages.

v. Implement content development strategy to website and blogs.

vi. Build and lead a world class social media function including an engaging content

platform.

vii. Will build/foster a high performing social media team, develop the enterprise

social media strategy, and execute with an extensive focus on brand reputation and

community engagement (including a focus on reviews and social listening).

viii. Research social media strategies, implement and monitor social media campaigns.

ix. Developing media plans and policies with executives in the organization.

x. Plan content and delivery and use tools like Hootsuite to manage multiple social

media channels.

xi. Suggest or implement improvements in areas like SEO, social media, email

marketing, and website design.

xii. Performing SEO audits to identify various issues impacting NITB’s search engine

performance.

xiii. Develop and manage competitions and campaigns that promote NITB & its

projects.

xiv. Improve and manage NITB’s branding, increase user engagement and

communications with creative social media campaigns and discover the new ways

to attract more new users by evaluating the current marketing strategy.

xv. Assessing NITB’s current digital marketing strategies and suggesting

improvements accordingly.


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xvi. Responsible for the internal education of account teams on all aspects of social

media, frequently providing feedback on trends and tools that could benefit NITB.

xvii. Execute a results-driven social media strategy.

xviii. Form key relationships with influencers across the social media platforms.

xix. Assist in the development and management of social media marketing and

influencer marketing strategy.

xx. Proactively protect the interests and reputation of the NITB; oversee reputation

management and communications with a focus on brand image as an IT leader by

focusing on standard methodologies, innovative ideas and audience insight.

xxi. Manage and facilitate local social media communities by responding to

partnership requests and benefiting NITB from it.

xxii. Educate other staff on the use of social media and promote its use within company.

xxiii. Oversee social media and graphic team while assisting in the creation and editing

of written, video, and photo content.

xxiv. Ensures brand consistency in marketing and social media messages by working

with various company department members, including advertising, product

development, and brand management.

xxv. Provides training and guidance to social media and marketing team members on

social media implementation best practices and strategies.

xxvi. Review analytics and create reports on key metrics.

xxvii. Make progress reports for senior marketing management.

Pre-Requisites i. Proven experience in social media, public relations and communications, including IT

industry experience in similar in-house position, or services. Highly regarded,

nationally recognized communications agency experience will be a plus.

ii. Delivered a minimum of 5 to 10 Digital Media Projects with diversity industry / sectors,

Minimum 03 Project in public sector.

iii. Should have implemented and delivered international projects

iv. Should have handled a team size of 15-20 effectively.

v. 5+ years managing a high performing social media function.

vi. Strong digital media consulting background.


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vii. Demonstrated experience building and executing digital/social media campaigns across

Facebook, Twitter, Instagram, LinkedIn, and emerging social networks/technologies.

viii. Excellent graphic capabilities to assist with content and presentation creation.

ix. Relevant experience determining a target audience and how to cater unique marketing

campaigns to capture their attention.

x. An understanding of how social can be used within traditional public relations and

issues management relationships.

xi. Professional certification in Google Analytics strongly preferred.

ERP CONSULTANT Sr. No.

Description Detail


Master’s degree from HEC recognized university in Computer Science or IT or Business Administration, Business, Accounting or finance, Supply Chain or management, MBA, PMP or related field or relevant subject(s). Preference will be given to foreign degree holders.


15 years post qualification experience, 5-yrs hands on experience as an ERP consultant in a similar industry along with experience in foreign/international projects.

3. Required Skill Set Experience with Business Process Analysis. Big Data and data management expertise

Hand-on ERP development tools: SAP S/4HANA, Oracle ERP, Intuit, Dynamics, etc.

Technical and coding skills: PL/SQL, Oracle Forms, ABAP, etc.

Teamwork and Leadership Strong project management skills.



12 months

SCOPE OF WORK/TERMS OF REFERENCE (ToRs) i. Takeover & deliver an existing ERP template roll out Programs. Steer related roll out

projects as well as continuous release projects for enhancements.

ii. Identified the business needs and performed fit gap analysis.


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iii. Creation, development, and ongoing maintenance of effective role-based on-

boarding program based on the competencies required to successfully support and

implement processes of NITB.

iv. Take on a leadership role for program management of ERP transformation across

HR, Payroll, Finance, Supply Chain, and Workforce Management business domains.

v. Identify localization requirements for delivery teams, actively drive a process of

industrialization of project delivery.

vi. Provides functional expertise to support the implementation, configuration and

maintenance of NITB’s solutions.

vii. The consultant is expected to be sufficiently versed in the respective area of expertise

to analyze current NITB’s operations, design future NITB’s operations either

independent of or in concert with implementation of enterprise applications, and

provide oversight in connection with implementation of the future design.

viii. Manage entire ERP project operations to achieve business objectives and ensure

optimum utilization of available resources.

ix. Improve and establish quality assessment process through whole project lifecycle.

x. Provides architectural direction and guidance to all staff through delivery cycle

specifically for the use of the NITB’s projects.

xi. Enable project managers and project members (IT and business) accordingly.

xii. In connection with a software evaluation, the consultant is expected to: analyze

current business processes, establish requirements supporting “best practice”

processes, develop procurement documentation (RFP, RFQ, etc.), facilitate

evaluation of enterprise software options and develop an implementation road map.

xiii. Streamline ERP related IT demands towards ERP template enhancements jointly

together with functional business leaders and IT process experts.

xiv. Managing scope/quality, budget, time of ERP Template program.

xv. Drove updates of the ERP system in relation to the business domain and enhanced

the IT Infrastructure.

xvi. Plan and incorporate any new acquisitions into the ERP roll-out programs as part of

post-merger integration activities.

xvii. Determine standard times and production capacity for corrosion reduction.


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xviii. Ensures in-house delivery and project management principles are adhered to.

xix. Stakeholder Management.

xx. Managing alignment with other programs.

xxi. Define and implement Program and Project Management standards as well as

improvement of test management.

xxii. People management.

xxiii. Risk and issue management as well as effective budget management.

xxiv. Develop future state operating model and implementation road map.

xxv. Oversee project planning and delivery from an enterprise perspective.

Pre-Requisites i. Strong consulting background in a renowned consultancy or similar in-house position

within large-scale global organization, high proficiency in project and program

management as well as IT industrialization.

ii. Delivered a minimum of 5 to 10 ERP Projects with diversity industry / sectors,

minimum 03 Project in public sector


iv. Should have handled a team size of 15-20 effectively

v. Demonstrated IT project management work.

vi. Good understanding of the business requirements and should have ability to prepare

Functional Design Documents for development of various FRICEW objects (Forms,

Reports, Interface, Conversion, Enhancement and Workflows).

vii. Experience in software engineering best practices SDLC, Agile, DevOPS, SAFe,

Scrum, Kanban, or a blending of the frameworks in complex environments with

highly successful outcomes.

viii. Deep business background and process understanding, strong process background in

manufacturing industry.

ix. Strong IT and ERP background, strong systems know-how in ERP.

x. Experience in industrialized project & program management.

xi. Experience in business process management concepts.

xii. Experience in enterprise architecture management.

xiii. Active driver of change with can do attitude.


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xiv. Active engagement of all relevant stakeholders, communication skills for all

hierarchy levels, can talk business and can talk IT.

xv. Demonstrated ability to do functional specifications, configuration and test cases, as

well as good knowledge of concepts.

xvi. Strong documentation, facilitation and communication skills.

xvii. Solid organizational skills including attention to detail and multi-tasking skills.

IT CONSULTANT ON SPECIAL INITIATIVES

Sr. No.

Description Detail


Master’s degree from HEC recognized university in Computer Science or IT related engineering field. Additional MBA degree preferred but not mandatory. Preference will be given to foreign degree holders.


15 years post qualification experience, 5-yrs hands on experience in IT consulting or related field is required along with experience in foreign/international projects.

3. Required Skill Set Proven experience as IT Consultant. Ability to troubleshoot hardware, software and

network problems. Experience with various operating systems and

databases. Experience in project management. An analytical mind with problem-solving abilities. Analytical mindset.



12 months

SCOPE OF WORK/ TERMS OF REFERENCE (ToRs) i. Design, Develop, Deploy, Test and Maintain highly scalable data management systems.

ii. Make sure timely execution and delivery of all projects of NITB.

iii. Leading the design, development and deployment of complex IT initiatives.

iv. Providing technical and analytical expertise and advice including: -


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i. Analyze technical/specialist issues, and synthesize multiple sources of

potentially conflicting information to understand and assess problems.

ii. Conduct research and analysis, applying technical experience, knowledge

and established assessment frameworks and approaches.

iii. Assist or lead in the development and application of methodologies and best

practices related to specific technical areas.

v. Understand end-user requirements and build scalable data pipeline to support those

requirements.

vi. Performing analyses on hardware, software, and network capabilities.

vii. Conducting web-based research, literature reviews, and database searches.

viii. Design, implement, and provide subject matter expertise for the development of custom

applications.

ix. Ability to develop and maintain internal error logs and provide support.

x. Ability to conduct in-house technical training to increase end-user proficiency.

xi. Accountable for execution and success from beginning to end of the project life cycle.

xii. Contributing to the successful completion of specific consulting engagements.

xiii. Research opportunities for data acquisition and new uses for existing data.

xiv. Work together with technical team to model data for staging into a central data repository

and architect multidimensional data models or any other structure whichever is required.

xv. Integrate new data management technologies and software engineering tools into existing

structures.

xvi. Compiling, synthesizing and analyzing data and information.

xvii. Conducting consultation and information collection activities.

xviii. Writing background materials and contributing to the preparation of reports, manuals, and

procedures.

xix. Creating figures, charts and tables for inclusion in reports and presentations.

xx. Report proof-reading, formatting and preparation of presentations and demos.

xxi. Preparing presentations and demos of all the projects of NITB.

xxii. Assisting with the planning of meetings and workshops.

xxiii. Recommend ways to improve data reliability, efficiency and quality.

xxiv. Collaborate with data architects, modelers and IT team members on project goals.


21

xxv. Building data pipelines to collect data and move it into storage.

xxvi. Work with application DBA and modelers to construct data stores.

xxvii. Ensure data is ready for use by consuming application, analyst and scientist.

xxviii. Design, develop and maintain services as part of enterprise service inventory, with focus

on Service Normalization patterns.

xxix. Ensure implementation of approaches to reduce redundancy in service logic and

governance burden.

xxx. Develop an in-depth understanding of the business processes and data and apply the

knowledge towards the design and development of SOA applications.

xxxi. Perform analysis of system data to identify patterns, exceptions and erroneous data.

xxxii. Ensure that data validation processes, data quality control standards, testing strategy and

test plans for data services are applied to applications.

xxxiii. Work with the Project Management Team to refine and tighten the security framework

and access control for internal and external information/data sharing.

xxxiv. Work with the Project Management Team to develop governance processes for managing

services (version control), support services, service migration, monitoring and evaluation

of services.

xxxv. Document definitions for all new data constructs and document the enhancements in a

standard document.

xxxvi. Documenting processes and monitoring system performance metrics.

xxxvii. Improving system efficiency by consulting with end-users and providing innovative

solutions.

xxxviii. Ensuring that computer hardware remains compatible with software updates.

xxxix. Research new database technologies and recommend solutions in order to improve

performance, scalability & storage.

xl. Advanced knowledge of data protection and software encryption.

xli. Performing diagnostic tests and troubleshooting.

xlii. Training end-users on hardware functionality and software programs.

xliii. Ability to keep up with IT trends and innovation.


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Pre-Requisites i. Strong consulting background in a renowned consultancy or similar in-house

position within large-scale global organization, high proficiency in project and

program management as well as IT industrialization.

ii. Delivered a minimum of 15 to 20 IT related projects with diversity industry / sectors,

minimum 03 Project in public sector


iv. Should have handled a team size of 15-20 effectively

v. Extensive experience as a Technical Consultant in a related industry.

vi. Demonstrated IT project management work.

vii. Advanced knowledge of hardware and software solutions and network maintenance.

viii. Good understanding of the business requirements and should have ability to prepare

Functional Design Documents for development of various FRICEW objects (Forms,

Reports, Interface, Conversion, Enhancement and Workflows).

ix. Exceptional interpersonal and communication skills.

CYBER SECURITY/INFORMATION SECURITY CONSULTANT

Sr.No. Description Detail 1. Required

Educational Qualification

Master’s degree from HEC recognized university in Information Systems, Computer Science or IT related engineering or related field or relevant subject(s). Preference will be given to foreign degree holders.


15 years post qualification experience, 5-yrs hands on consultancy experience in cyber security/information security along with experience in foreign/international projects.


23

3. Required Skill Set Penetration Testing Ethical Hacking and Coding Practices Advanced Persistent Threat Management Firewall Safety and Management Operating Systems Knowledge Programming Languages Encryption Techniques and Capabilities Knowledge of Compliance Assessments Frameworks Knowledge



12 months

SCOPE OF WORK/ TERMS OF REFERENCE (ToRs) i. To find the most efficient way to protect the system, networks, software, data and

information systems against any potential attacks.

ii. Implement vulnerability testing, threat analyses, and security checks.

iii. Ensuring all IT technology and information assets are adequately protected and in line with

company goals.

iv. Perform the research on cyber security criteria, security systems, and validation

procedures.

v. Calculate accurate cost estimations and categorize integration issues for IT project teams.

vi. Respond to current threats and help mitigate damages.

vii. Provide cost estimates for any system changes related to security and cyber threats.

viii. Measure, plan and design healthy security architectures for any IT project.

ix. Provide professional supervision and guidance to development teams.

x. Identify any currently vulnerable systems and suggest changes to these systems.

xi. Determine the best defenses for software and hardware.

xii. Interview staff and managers to determine if there are any software engineering

vulnerabilities.

xiii. Audits logs on a routine basis for security events including intrusions, viruses, hackers,

spam, security incidents and other malicious activity. Works with the Incident Response

and Handling teams to resolve security events. Prepares Incident Reports as required.


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xiv. Document and create a risk assessment policy.

xv. Planning, monitoring and forecasting security budgets.

xvi. To deliver technical reports and official papers relating to test findings.

xvii. Ensuring network upgrades and significant IT projects proceed without disabling or

compromising security.

xviii. Investigate and provide security solutions using business standard analysis criteria.

xix. Update and upgrade security systems as required.

xx. Plan and design network system and platforms.

xxi. Designing a pragmatic but effective cyber security defense

xxii. Perform current state assessments of NITB’s cyber security posture, including

benchmarking/maturity assessments, developing strategies and roadmaps for

improvement.

xxiii. Keep up-to-date with the latest news and threats in the security industry.

xxiv. Create reports that help managers monitor network security

Pre-Requisites i. Strong consulting background in design and architecture of cyber security and

networking, plus in a renowned consultancy or similar in-house position within large-

scale global organization.

ii. Delivered a minimum of 5 to 10 projects with diversity industry / sectors, Minimum 03

Project in public sector.


iv. Should have handled a team size of 15-20 effectively.

v. Experience in one or more of the following: information security, vendor risk

management, business continuity, disaster recovery, IT audit, or privacy.

vi. Hands on experience in security incident and event management, threat hunting,

penetration testing or securing software development lifecycles (SDLC).

vii. Technical experience in at least 1 or 2 information security domains.

viii. Relevant certifications such as CISSP, CISM, or SABSA etc.

ix. Strong interpersonal skills: able to work in a team, work under pressure and be flexible.

5 PREPARATION OF PROPOSAL

5.1. The CONSULTANT(S) shall submit their proposals in English language


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TECHNICAL PROPOSAL

The Technical Proposal shall contain:

5.2. Critical analysis of the objective of the assignment, Term of Reference (TOR), Scope of

work, Approach, Methodology, Workplan and Outcome.

5.3. Work plan (graphically & tabular form preferred to be in MS Project) showing clearly the

different project phases as well as the main tasks planned, their duration and their

interactions along with milestones. The chart/graphical view shall also include milestones,

deadlines for discussions, decisions and submission of reports.

5.4. Table of Contents with proper page numbers.

5.5. Proposed Standard Forms given in “Technical Proposal” part of Section 8 (for Individual Consultant) needs to be filled and submitted as part of the bid.

5.6. Properly sealed proposal as per Clause 3.5 shall be submitted at the address given below

Deputy Director (Admin) National Information Technology Board Plot # 24-B, Street # 6, H-9/1 Islamabad, Pakistan Tel: 0510-9265063 email: [email protected]

5.7. The Technical Proposal (envelope) SHALL not include any financial information. Failure

to do so will lead to disqualification.

DOCUMENTS REQUIRED FROM INDIVIDUAL CONSULTANT(S)

Interested bidder shall use the following standard forms available under Section 8 as part

of the proposal.

i. TECH-8A - Technical Proposal Submission Form

ii. TECH-8B - Individual Consultant’s Profile

iii. TECH-8C - Specific/Similar Experience of the Consultant

iv. TECH-8D - General Experience of the Consultant

v. TECH-8E - Approach, Methodology, Work Plan, And Suggestions/Comments

vi. TECH-8F - Undertaking Form

FINANCIAL PROPOSAL

5.8. The Financial Proposal shall be submitted as per standard form submitted available under

Section 8, FIN-8A (Individual Consultant).


26

5.9. All rates or cost or the price of the services offered shall be presented/quoted in Pakistan

Rupees (PKR).

5.10. The Financial Proposal shall be in a separate sealed envelope for every

assignment that the CONSULTANT(S) bided on.

5.11. In preparing the Financial Proposal, CONSULTANT (S) are expected to take into

account the requirements and conditions outlined in the RFP documents. The Financial

Proposal should give the total lump-sum cost, covering remunerations, transportation

(international and national mobilization), services, equipment, insurance etc.

5.12. The lump sum cost shall be inclusive of all taxes, duties, fees, levies, and other

charges imposed under the applicable laws in Pakistan.

5.13. NITB can provide office space (if required) at NITB building during the time of

execution of the assignment till completion (upon mutual agreement).

5.14. The proposal must remain valid for a period of 60 (sixty) days from the last date of

submission. During this period, the CONSULTANT(S) is expected to keep available the

professional staff proposed for the assignment. If NITB wishes to extend the validity

period of the proposals, the CONSULTANT(s) who do not agree have the right not to

extend the validity of their proposals.

6 EVALUATION CRITERIA 6.1. The evaluation committee, appointed by NITB will evaluate each technical proposal based

on the evaluation criteria defined in this section. Marks will be granted against each

capability in the evaluation criteria by assessing the documents submitted with technical

proposal and the responses/clarification as communicated by the bidder.

6.2. The weights given to the Technical and Financial Proposals are:

T = Technical Proposal 70% F = Financial Proposal 30%

STAGE- I TECHNICAL EVALUATION

6.3. STAGE-I(A): Initial Screening to assure that the interested bidder has submitted

The requested information in the prescribed standard forms available under Section 8

(for Individual Consultant) of the RFP.

The signed forms TECH-8A and 8F (for Individual Consultant) are submitted.

The proposal with proper Page Numbering, Table of Contents and Flags/Tabs.


27

The Financial Proposal shall be in a separate sealed envelope for every assignment that

the CONSULTANT(S) bided on.

*Note: Bidder failed to follow the instructions given under Clause 6.3 shall be automatically disqualified and shall no longer proceed for STAGE-(IB) and STAGE-II.

6.4. STAGE-I(B): Detailed technical evaluation will be performed once the bidder is

compliant to all the requirements mentioned under Clause 6.3.

a. Individual’s Profile

The CONSULTANT(S) shall provide all the information mentioned in TECH-8B -

Individual Consultant’s Profile (for IC) Calculation Criteria: CONSULTANT(S) SHALL

provide ALL the information requested in relevant Standard Forms to get points. Failure to provide

any of the requested information mentioned under 8B will be treated as NULL and Zero (0) points will

be given. Maximum possible points will be Fifteen (15) for providing complete information.

b. Individual Consultant(s) Foreign/International Experience

The CONSULTANT(S) has successfully completed foreign/international projects.

Calculation Criteria: Maximum possible points will be Five (05) for IC.

c. Similar Experience

The CONSULTANT(S) has successfully completed similar projects in national

and/or international market.

Digital Media Consultant/Advisor to CEO on Digital Media Expertise: The

CONSULTANT(S) has sufficient experience and skills in evaluation/assessment of

ICT and e-Governance initiatives of public-sector organizations. Calculation Criteria:

Five (05) points per successful similar assignment or job completed for public-sector organization in

last Ten (10) years. Maximum possible points will be Twenty (20) for IC.

ERP Consultant Expertise: The CONSULTANT(S) has sufficient experience and

skills to prepare frameworks, policies, or standards and use of appropriate tools i.e.

econometric /analytical models and international best practices of standardization ICT

initiatives for developing countries. Calculation Criteria: Five (05) points per successful

similar assignment or job completed for public-sector organization in last Ten (10) years. Maximum

possible points will be Twenty (20) for IC.

d. Technical Consultant for NITB Strategic Initiatives Expertise:

The CONSULTANT(S) has sufficient expertise of legal issues in the Information and

Communication Technologies and emerging technologies. Calculation Criteria: 5 points


28

per successful similar assignment or job completed for public-sector organization in last Ten (10)

years. Maximum possible points will be Twenty (20) for IC.

e. Cyber Security / Information Security Specialist The CONSULTANT(S) has sufficient expertise of cyber issues in the security and

Information Technologies, frameworks and emerging technologies. Calculation Criteria:

5 points per successful similar assignment or job completed for public-sector organization in last Ten

(10) years. Maximum possible points will be Twenty (20) for and IC.

f. General Experience

The CONSULTANT(S) has successfully completed consultancy

assignments/job/projects in national and/or international market focusing developing

sector, public-sector or other similar sectors. A list of such projects with timeline must

be provided as per standard forms available TECH-8D or TECH-9D. Calculation

Criteria: Two (02) points per project or assignment or job completed for the sectors above-mentioned

in last Ten (10) years. Maximum possible points will be Ten (10) for IC.

g. ICT Legal

Calculation Criteria: Maximum possible points will be Five (05) for IC.

h. Approach, Methodology, and Work Plan

Detailed strategic plan containing the work methodology and execution strategy to

achieve the overall project in light of the scope of work defined in Section 4, as

provided by the CONSULTANT(S) along with technical proposal. Calculation Criteria:

Five (05) points maximum for low-rated methodology, Ten (10) points maximum for low – mid rated

methodology, and Twenty (20) points maximum for mid-top-rated methodology for IC.

i. Presentation

The CONSULTANT(S) shall give presentation on methodology and scope. Calculation

Criteria: Maximum possible points will be Twenty-Five (25) for IC.

6.5. The Evaluation Committee constituted by NITB may seek information / clarification from

initially qualified applicant(s) through interactive session(s) via physical presence /

conference calls as per mutual convenience.

6.6. After Technical Proposal Evaluation is completed, NITB shall notify those

CONSULTANT(S) whose proposals did not meet the minimum qualifying mark (65%)

or were considered nonresponsive to the RFP and Terms of Reference, indicating that their

Financial Proposals will be returned unopened, on request, after completing the selection

process.


29

6.7. NITB shall simultaneously notify the CONSULTANT(S) that have secured the minimum

qualifying mark, indicating the date and time set for opening the Financial Proposals. The

opening date shall be informed in advance. The notification may be sent by courier

letter/electronic mail/ facsimile. The list of successful applicants of technical evaluation

shall be uploaded on NITB website (www.nitb.gov.pk)

STAGE- II FINANCIAL EVALUATION

6.8. The Financial Proposals shall be opened in the presence of the CONSULTANT(S)’

authorized representative who chooses to attend.

6.9. The name of the CONSULTANT(S), the technical evaluation scores, and the financial

evaluation scores shall be read aloud and recorded. NITB shall prepare minutes of the

financial bid opening session.

6.10. NITB shall evaluate the proposal and the bid found lowest in cost shall be awarded

maximum marks.

6.11. The formula for determining the financial scores is the following:

Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the

price of the proposal under consideration.

6.12. In case of a tie, fresh financial quotations shall be called from those consultants

involved in the tie and the process repeated until one among them is a clear winner.

6.13. The lowest evaluated Financial Proposal (Fm) will be given the maximum financial

score (Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals will be

computed as indicated in the 6.15. Proposals will be ranked according to their combined

technical (St) and financial (Sf) scores using the weights (T = the weight given to the

Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) indicated

in the Clause 6.15 S = St x T% + Sf x P%. The CONSULTANT(S) achieving the highest

combined technical and financial score will be invited for negotiations. The weights given

to the Technical and Financial Proposals are T = Technical Proposal 70% and F =

Financial Proposal 30%

6.14. The detailed break-down of proposal evaluation is available under Clause 6.15

6.15. EVALUATION SHEET FOR INDIVIDUAL CONSULTANT(S)

EVALUATION CRITERIA


30

TECHNICAL EVALUATION STAGE – I (A)

Proposal is submitted as per Clause 6.3 YES / NO

TECHNICAL EVALUATION STAGE – I(B) Marks

1 Individual Consultant(s) Profile

15

2 Individual Consultant(s) experience in foreign/international projects 15

3 Similar Experience including but not limited to ICT and E-Governance

Assessment Expertise; Evaluation of IT Environment for Public Sector

Organization, and ICT Framework Valuation Expertise

15

4 General Experience 10

5 ICT Legal Expertise 5

6 Approach, Methodology, and Work Plan 15

7 Presentation by Individual Consultant(s) 25

TOTAL POINTS (Minimum qualification score 65%) 100

FINANCIAL EVALUATION STAGE – II

Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the price of

the proposal under consideration

100

FINAL SCORE

The weights given to the Technical and Financial Proposals are: S = St x T% + Sf x P%.

T = Technical Proposal 70%, F = Financial Proposal 30%

100


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7 DATA SHEET PARA/ CLAUSE

REF. PARTICULARS

2.1

3.1

Name of the Client: National Information Technology Board

(NITB)

Method of selection: QUALITY and COST BASED (QCBS) as per

PPRA rule 2014 amended up to date)

2.1

Financial Proposal to be submitted together with Technical Proposal

(sealed in separate envelops): YES

Name of the assignment is: “HIRING OF INDIVIDUAL

CONSULTANT(S)”

Names of the consultancies required:

a. Digital Media Consultant / Advisor to CEO on Digital Media

b. ERP - Consultant

c. Technical Consultant for NITB Strategic Initiatives

d. Cyber Security / Information Security Specialist

3.5

The deadline for receipt of Tenders is October 20th, 2020. All

Tenders received after that deadline will be rejected automatically

without being evaluated.

3.2

A complete set of Bidding Documents shall be purchased (during

the office hours 0900 hours to 1700 hours on working days only) by

interested Bidders starting October, 5th 2020 from Director Finance

& Accounts at the address below and upon payment of a

nonrefundable fee for the Bidding Documents, pursuant to the latest

Guidelines issued by the PPRA, in the amount of Five Thousand

Rupees Only (Rs 5,000 PKR)

National Information Technology Board Plot # 24-B, Street # 6, H-9/1 Islamabad, Pakistan Tel: 051-9265242 Email: [email protected]


32

3.5

5.6

Two sets (Original, hard copy, electronic copy on USB) of

“Technical Proposal” and “Financial Proposal” on the prescribed

forms given in the RFP, separately labeled (Bid Title and Name of

the Consultancy), sealed, signed & stamped as per PPRA Rules

available on (www.ppra.org.pk), must be delivered to the address

given below by no later than October, 20th 2020 11:00 AM.


3.9

5.6

A pre- bid/proposal conference will be held: YES, pre-proposal

conference will be held on October 13th, 2020 in the conference room

of NITB

The Client’s representative is:


3.13

CONSULTANT(S) bidding on more than one lots MUST submit

separate proposal (Technical and Financial) for every lot.

5.14

The proposal must remain valid for a period of 60 (sixty) days from

the last date of submission. During this period, the CONSULTANT(s)

is expected to keep available the professional staff proposed for the

assignment. If NITB wishes to extend the validity period of the

proposals, the CONSULTANT(s) who do not agree have the right not

to extend the validity of their proposals.

3.17

Any question, communication or requests for additional

information concerning this RFP are only permitted in writing

(email) and up to Seven (07) days before the deadline for the


33

submission of the proposals. Such requests are to be sent to the

Director General (SP&CS). If any clarification of the published RFP

proves necessary, the answers will be published on NITB’s site for

all interested participants.

The address for requesting clarifications is:


5.1 The CONSULTANT(S) SHALL submit their proposals in English

language

3.25 Shortlisted CONSULTANT(S) are not permitted to associate with

other shortlisted or deferred CONSULTANT(S).NO

5.8

5.11

Amounts payable by the Client to the Consultant under the

Agreement to be subject to all local taxation: YES

Taxes are deducted at source from payment to the Consultants

unless they have Tax Exemption Certificate.

Payment to be made in PKR.

5.5

Proposed Standard Forms given in “Technical Proposal” part of

Section Error! Reference source not found. (for Individual

Consultant).

3.7 The consultancy assigned is expected to commence within 2 to 3

weeks after signing the consultancy agreement.


34

8 FORMS TO BE COMPLETED BY INDIVIDUAL CONSULTANT(S)

2/2


35

TECHNICAL PROPOSAL – STANDARD FORMS

Technical Proposal Standard Forms shall be used for the preparation of the Technical Proposal

according to the instructions in Section 7- Data Sheet and Clause 5.4

TECH-8A - TECHNICAL PROPOSAL SUBMISSION FORM

TECH-8B - INDIVISUAL CONSULTANT’S PROFILE

TECH-8C - SPECIFIC/SIMILAR EXPERIENCE OF THE CONSULTANT

TECH-8D - GENERAL EXPERIENCE OF THE CONSULTANT

TECH-8E - APPROACH, METHODOLOGY, WORK PLAN, AND SUGGESTIONS /

COMMENTS

TECH-8F - UNDERTAKING FORM

FINANCIAL PROPOSAL - STANDARD FORMS

Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal

according to the instructions in Section 7- Data Sheet and Clause 5.18

FIN-8A - FINANCIAL PROPOSAL SUBMISSION FORM


36

TECH-8A - TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: Deputy Director (Admin) National Information Technology Board 24-B, Street 6, H-9/1 Islamabad, Pakistan Tel: 051-9265063 email: [email protected] Dear Sir,

I, the undersigned, offer to provide the consultancy services, [Name of the consultancy Services Offered by the bidder] to National Information Technology Board (NITB) in accordance with your Request for Proposal dated ……….th ……………… 2020 and my Proposal. I hereby submitting my Proposal, which includes this Technical Proposal and Financial Proposal sealed under a separate envelope.

I hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to my disqualification. If negotiations are held during the period of validity of the proposal, i.e., before the date indicated in Para Ref. 5.6 of the Data Sheet, I undertake to negotiate on the basis of my services. My proposal is binding upon me and subject to the modifications resulting from agreement negotiations.

I undertake, if my Proposal is accepted, to initiate the consulting services related to the assignment not later than the date indicated in Para Ref. Error! Reference source not found. of the Data Sheet.

I understand you are not bound to accept any Proposal you receive. Yours sincerely, Signature of Individual Consultant [In full and initials] Full Name and Title of the Individual Consultant Address and Contact no. and Email


37

TECH-8B - INDIVISUAL CONSULTANT’S PROFILE

1. Full Name of the Consultant:

2. Date of Birth: Nationality:

3. CNIC No (if Pakistani): _____or Passport No:

4. Academic Qualifications

Degree Major/Minor (Name of Degree) Degree Awarding

Institution

Date

(MM/YYYY)

PhD

MPhil

Masters

Other(s)

Memberships /Certifications

Publications (attach separately)

Training(s)


38

5. Professional Accomplishments

DD/MM/YY Company/Project/Position/Experience

From To

6. Current Engagement of the Consultant

Provide complete details relating to current assignments with value and timelines Employer details (if any)

a) Name of the Employer

b) Designation

c) Status of Employment (Full Time/Part Time)

d) Employed Since

e) POC at Employer


39

7. Affiliations of the Consultant

Name of Organization Affiliated Since Nature of Affiliation

8. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned as per

evaluation criteria [Among the assignments in which the staff has been involved, indicate the following

information for those assignments that best illustrate staff capability to handle the similar tasks as per ToR]

1.

Name of Assignment or Project:

Year: __________________Location:

Client: _________________________________________________________

Key Features/Components of the Project/Assignment:

Positions Held:

Activities Performed:

Nature of Legal Expertise Provided: ____________________________________________

2.



40

Year: __________________Location:

Client: _________________________________________________________


Positions Held:



3.


Year: __________________Location:

Client: _________________________________________________________


Positions Held:



[You may extend section 8 of this form as many times as is required (4,5,6,….)]

Certification

I, the undersigned, certify that to the best of my knowledge and belief, this CV/Resume/Details

correctly describes myself, my qualifications, and experience. I understand that any wilful

misstatement described herein may lead to my disqualification or dismissal, if engaged.

Date: [Full Name and Signature of Individual Consultant] Day/Month/Year


41

TECH-8C - SPECIFIC/SIMILAR EXPERIENCE OF THE CONSULTANT

SIMILAR EXPERIENCE

Using the format below, provide information on each assignment for which you have performed

or associated with or was legally contracted as an individual consultant for carrying out

consulting services similar to the ones requested under this Assignment. Use maximum of three

(03) pages per assignment. Please provide Client’s certification and/or evidence of the contract

agreement. A separate form SHALL be filled for each assignment.

Assignment Name:

Value of the Agreement (in current PKR):

Component of Assignment as per

Evaluation Criteria

Country:

Location within Country:

Duration of Assignment (months):

Name of Client:

Total No. of man-hours on the

assignment:

Start date (month/year):

Completion date (month/year):

Value of consultancy services provided by

you under the agreement (in PKR):


42

Detailed Description of Project:

Nature of Legal Expertise Provided within the Assignment

Description of Actual Services Provided by Yourself along with Detailed Functions

Performed


43

Area of Expertise:

Provide Details of Other Relevant Technical Resources (if any) Involved in Completion of the Assignment (Indicate most significant profiles such as Project Director/Coordinator, Team Leader)

Present Status of the Project/Assignment:


44

TECH-8D - GENERAL EXPERIENCE OF THE CONSULTANT (During last five years that best illustrates qualification)

Name of Client & Country

Name of Assignment/ Project

Period of Assignment/ Project

Value of Assignment /

Project

Present status of the Assignment/Project

1.

2.

3.

4.

5.


45

TECH-8E - APPROACH, METHODOLOGY, WORK PLAN, AND SUGGESTIONS/COMMENTS

(Detailed Description of the approach, methodology and work/activity plan for performing the assignment)

Technical approach, methodology and work plan are key components of the Technical Proposal.

You are suggested to present your Technical Proposal (maximum of fifty (50) pages, inclusive of

charts and diagrams) divided into the following chapters:

I. Technical Approach, Methodology, and Task Management

{Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TOR), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s) in TORs; the degree of detail of such output; and describe the structure and composition of your responsibilities. Please do not repeat/copy the TORs in here.}

A. Understanding the Objectives which should address the TOR in detail.

B. Technical Approach, Methodology

C. Quality of Methodology: which should cover all phases of the assignment.

D. Innovativeness: The CONSULTANT(S) have proposed to carry out surveys, design or

quality control etc. adoption of latest concepts of Quality Assurance which would help

produce quality out-put, be economical and employs state-of-the-art technology.

II. Work/Activity Plan, Role & Responsibilities and Task Assignment

Please outline the plan for the implementation of the main activities/tasks of the assignment, their

content and duration, phasing and interrelations, milestones (including interim approvals by the

Client), and tentative delivery dates of the reports. The proposed work plan should be consistent

with the technical approach and methodology, showing understanding of the TOR and ability to

translate them into a feasible working plan and work schedule showing the assigned tasks for each

expert. A list of the final documents (including reports) to be delivered as final output(s) should

be included here. The work plan should be consistent with the Work Schedule Form.

Please provide detailed work plan/activity Schedule hereunder that clearly reflect the title of the

technical resource, task or activity performed, dependencies, timelines (starting and ending), and

milestone achieved.


46

A. Work Plan /Activity Schedule (Preferably prepared in MS Project, etc)

N° Deliverables 1 (D-..) Weeks

1 2 3 4 5 6 7 8 9 ..... n TOTAL

D-1 {e.g., Deliverable #1: Report A

1) data collection

2) drafting

3) inception report

4) incorporating comments

5) delivery of final report to Client}

D-2 {e.g., Deliverable #2:...............}

*List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase. **Duration of activities shall be indicated in a form of a bar chart. ***Include a legend, if necessary, to help read the chart.


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B. Role and Responsibility

N° Name Expert’s input (in person/day) per each Deliverable (listed in II-A of TECH 9E)

Total time-input

(in Weeks)

Position D-1 D-2 D-3 ........ D-... Home Field Total

KEY EXPERTS

K-1

{e.g., Ms. ABC} [Team Leader]

[Home] [2 Weeks] [1.0] [1.0]

[Field] [0.5 week] [2.5] [0]

K-2

K-3

n

Subtotal


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NON-KEY EXPERTS (if any)

N-1

[Home]

[Field]

N-2

n

Subtotal

Total

*For Key Experts, the input should be indicated individually for the consultant **Weeks are counted from the start of the assignment/mobilization. One (1) Week equals five (05) working (billable) days. One working (billable) day shall be not less than eight (8) working (billable) hours. ***“Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country, city or any other country outside the expert’s country of residence.

Full time input Part time input


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C. Task Assignments

Relevant Area of Expertise Task Assigned

During Technical Evaluation, NITB may ask the shortlisted consultant to make Presentations on

methodology and scope.


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III. Comments and Suggestions on Terms of Reference(ToR) and on Data, Services, and

Facilities needed from NITB (if any)

A. On the Terms of Reference:

Present and justify here any modifications or improvement (if any) to the Terms of Reference you are proposing to improve performance in carrying out the assignment (such as adding, deleting, or redefining some activities you consider unnecessary, overlooked, or over expected). Bidder may propose but the final decision stays with the Client

1. 2. 3. 4. 5.

B. On the data, services, and facilities needed from NITB:

Comment here on counterpart staff and facilities to be provided by the Client including: administrative support, office space, equipment, data, etc. Bidder may propose but the final decision stays with the Client

1. 2. 3. 4. 5.


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TECH-8F - UNDERTAKING FORM

[Location, Date]

To: Deputy Director (Admin) National Information Technology Board 24-B, Street 6, H-9/1 Islamabad, Pakistan Tel: 051-926524 email: [email protected] Dear Sir, I, hereby undertake that:

a. The undersigned is not insolvent, in receivership, bankrupt or being would up, its affairs are not being administered by a court or a judicial officer, its business activities have not been suspended and it is not the subject of legal proceedings for any of the foregoing;

b. The undersigned had fulfilled its obligations to pay income taxes and sales taxes (if applicable as Consultant);

c. The undersigned has not been convicted of any criminal offence related to professional conduct, corruption, or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three years preceding the commencement of the procurement proceedings;

d. The undersigned has not been debarred from participating in public procurement and is not on any procuring agency’s blacklist;

e. The data provided in Standard Form mentioned in Section 8 of RFP titled “HIRING OF INDIVIDUAL CONSULTANT(S)” by National Information Technology Board (NITB) correctly describe me.

I remain,

Yours sincerely, Signature of Individual Consultant [In full and initials] Full Name and Title of the Individual Consultant Address and Contact no. and Email


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FIN-8A - FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: Deputy Director (Admin) National Information Technology Board 24-B, Street 6, H-9/1 Islamabad, Pakistan Tel: 051-9265063 email: [email protected] Dear Sir,

I, the undersigned, offer to provide the consultancy services, [Name of the consultancy Services Offered by the bidder] to National Information Technology Board (NITB) in accordance with your Request for Proposal dated ……….th ……………… 2018 and my Technical Proposal. My attached Financial Proposal is for the sum of [Insert amount(s) in words and figures]. This amount is based on all accepted deliverables and inclusive of all applicable taxes with the following breakdown

Sr.

No. Description Amount (PRK)

1. Salary Cost/Remuneration

2. Direct (Non-salary) Cost

3 Provisional Sum (as per Client approval and Requirement)

4 Contingencies

5 Taxes (all inclusive)

Grand Total

[Insert amount(s) in words and figures]

The cost includes all the activities as the TORs provided in this RFP. NITB will indicate the Monitoring Mechanism and Criteria for the “Acceptance of Deliverables” in the contract and the payment will be released only for approved deliverables.

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My Financial Proposal shall be binding upon me subject to the modifications resulting from Agreement negotiations, up to expiration of the validity period of the Proposal.

No commissions or gratuities have been or are to be paid by CONSULTANT(S) to agents relating to this Proposal and Agreement execution.

I understand you are not bound to accept any Proposal you receive.

Yours sincerely, Signature of Individual Consultant [In full and initials] Full Name and Title of the Individual Consultant Address and Contact no. and Email

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