nkc library

8/3/2019 NKC Library

1/39


2/39


3/39

Libraries have a recognized social function in making

knowledge publicly available to all. They serve as

local centres of information and learning, and

are local gateways to national and

global knowledge.


4/39


5/39

Contents

Making India a Knowledge Resource 1

Libraries as Gateways to Knowledge 5

Recommendations 7

Annexure 1: National Mission on Libraries 10

Annexure 2: Indian Institute of Library and

Information Science 11

Annexure 3: Proposals on Staffing of Libraries 13

Annexure 4: Modernizing Library Management 18

Annexure 5: Private and Personal Collections 24

Consultations 27

Abbreviations 30


6/39


7/39Making India a Knowledge Resource

1

The ability o a nation to use and create knowledge as capital determines its capacity to empowerand enable its citizens by increasing human capabilities. India today stands poised to reap the

benets o a rapidly growing economy and a major demographic advantage that will see the country

having the largest resource o young people in the world in the next ew decades. The challenge

and the opportunity is to galvanize our national potential into a dynamic resource: an inormed,

enlightened and capable young Indian citizenry would not only enhance and enrich the processes

o national development, but could be a positive orce in the world. In the words o Dr. Manmohan

Singh, Prime Minister o India, The time has come to create a second wave o institution building,

and o excellence, in the elds o education, research and capability building so that we are better

prepared or the 21st Century.

To make the best o these opportunities to underpin national progress, and to respond to global

challenges more strongly than ever beore, India needs a knowledge-oriented paradigm o

development to give its people and institutions a competitive advantage in all elds o knowledge.

The challenge o realizing this is daunting, but the potential is tremendous. It is with this broad

task in mind that the National Knowledge Commission (NKC) was constituted in 2005 as a

high-level advisory body to the Prime Minister o India, with a mandate to guide policy and

generate reorms. The Commission is reportedly the world's rst body o its kind.

The Commissions overarching aim is to transorm India into a vibrant knowledge-based society.

This entails a radical improvement in existing systems o knowledge as well as the creation o

avenues or generating new orms o knowledge. Increased participation and a more equitable

access to knowledge across all sections o society are o vital importance in achieving these goals.

For this, the Commission seeks to develop appropriate institutional rameworks to strengthen the

education system, promote domestic research and innovation and acilitate knowledge application

in sectors like health, education, agriculture, water and energy, and industry. It also aims to leverage

inormation and communication technologies to enhance governance and connectivity.

Its prime ocus is on ve key areas o the knowledge paradigm access to knowledge, knowledge-

concepts, knowledge-creation, knowledge application and development o better knowledge

services.

Making India a Knowledge ResourceThe National Knowledge Commission and its aims


8/39

Libraries - Gateways to Knowledge

A key task in this initiative is to open doors to knowledge, skills, imagination and ideas presently

and potentially available, or accessible, to the people. The libraries o India stand as a rich repository

and resource.

It is thus a central objective o the National Knowledge Commission to examine the present

standards and services o libraries public, private, institutional and specialized and otherinormation centres and resources to create mechanisms and institutions that will serve the

people.The goal is to transorm libraries rom guarded storehouses o publications into open stock-

piles o knowledge.

Terms of ReferenceThe terms o reerence o the Commission are:

To build excellence in the educational system to meet the knowledge challenges o the 21st

Century and increase India's competitive advantage in elds o knowledge;

To promote creation o knowledge in S&T institutions and laboratories; To improve the management o institutions working on intellectual property rights;

To promote knowledge applications in agriculture and industry;

To promote the use o knowledge capabilities in making government an eective, transparent

and accountable service provider to the citizen, and promote widespread sharing o knowledge

to maximize public benet.

The National Knowledge Commission has a designated time-rame o three years rom 2nd October

2005 to 2nd October 2008.


9/39Making India a Knowledge Resource

Working Groups: Libraries, Language,Health, Information Network,Undergraduate Education, MedicalEducation, Legal Education, ManagementEducation, Traditional Knowledge.

Workshops/Seminars: Literacy, Translation,

Networks, School Education, MuslimEducation, Vocational Education, Openand Distance Education, IntellectualProperty Rights, Science and Technology,Agriculture.

Surveys: Innovation, Health, InformationNetwork, Traditional Knowledge.

Identication of

key focus area

Constitution ofWorking Groups

and organizing ofworkshops/seminars,

extensive formal

and informalconsultations withconcerned entitiesand stakeholdersConsultation

withadministrativeMinistries &the PlanningCommission Discussion in

NKC to nalize

recommendationsin the form of

letter to the PMfrom the Chairman

NKC Letter to PMcontaining key

recommendations,rst steps, nancial

implications etc.supported by the

relevant explanatorydocuments

Initiating theimplementation

of therecommendationsunder the aegis

of the PrimeMinister's Ofce

Dissemination ofrecommendations

to state govts.,civil society and

otherstakeholders

Coordinatingand following upimplementations

of proposals

Identication

of diversestakeholders and

understandingmajor issues in

the area


10/39

4


Concepts

C

reatio

n

School EducationVocational Education

Higher EducationMedical EducationLegal Education

Management EducationEngineering Education

Open and Distance Education

Science andTechnologyIntellectual

Property Rights(IPRs)

InnovationEntrepreneurship

Service

s

E-governance

LiteracyLanguage

TranslationLibrariesNetworksPortals

Acce

ss

Traditional KnowledgeAgriculture

Applications


11/39Libraries as gateways to knowledge

5

Libraries as Gateways to Knowledge

A library is not a building stacked with books it is a repository and source o inormation andideas, a place or learning and enquiry, and or the generation o thought and the creation o

new knowledge. Public libraries in particular have the potential to bridge the gap between the

inormation poor and the inormation rich by ensuring that people rom all sectors and settings

o society and the economy across India have easy access to knowledge they seek.

In establishing the Commission in 2005 the world's rst such body/entity India seized the

challenge o making access to knowledge a reality or all. Implicit in this assignment is the opening

up o knowledge resources and institutions, and the improvement o access and dissemination. At

the inception o the Commissions work, the Prime Minister pointed to the key role public librariescan play as an extremely important element o the oundation o a knowledge economy.

The Commission thus took it as one o its rst initiatives to review library services, and to examine

the present standards o public, private, institutional and specialized libraries and other inormation

centres and resources, in order to ormulate and create mechanisms and institutions that will serve

the people. The Commission thereore set up a Working Group on Libraries to initiate objective

review o current services and standards and to recommend the changes India needs. An honest

review o how libraries now unction has highlighted the need or changes in the mindsets o those

who own, manage and operate libraries, starting with their perceptions o their responsibilities.The Commissions rst recommendations on libraries were orwarded to the Prime Minister in

December 2006.

The development o libraries and their accessibility to those in search o knowledge also implies the

translation o books and inormation into all major languages in use in India and their appropriate

conversion into user-riendly versions or the varied ages, interests, needs and knowledge levels

o present and potential clients o library and inormation services. The Commissions integrated

approach to its mandate is already refected in its initiation o working groups and consultative

enquiry on language, translation, literacy, open education and inormation and knowledgenetworking all o which can connect to the gateways that the opening up o libraries can yield.

The Commission has already submitted recommendations on language and translation, to enrich

and enhance the availability o knowledge.


12/39

6


Terms of Reference of the Working Group on LibrariesThe Working Group on Libraries has carried out a process o consultative review, analysis and

recommendation under terms o reerence fagging nine priorities:

1. To redene the objectives o the countrys Library and Inormation Services sector;

2. To identiy constraints, problems and challenges relating to the sector;

3. To recommend changes and reorms to address the problems and challenges to ensure a holistic

development o inormation services in all areas o national activity;

4. To take necessary steps to mobilize and upgrade the existing library and inormation systems and

services, taking advantage o the latest advances in Inormation Communication Technology

(ICT);

5. To explore possibilities or innovation and initiate new programmes relevant to our national

needs, especially to bridge the gap between the inormation rich and the inormation poor

within society;

6. To suggest means o raising standards and promoting excellence in Library and Inormation

Science education including re-orientation and training o working proessionals;

7. To assist in setting up acilities to preserve and give access to indigenous knowledge and the

nations cultural heritage;

8. To set up adequate mechanisms to monitor activities or securing the benets o acquisition

and application o knowledge or the people o India;

9. To examine any other issues that may be relevant in this context.

Beginning its work in April 2006, the Working Group undertook an inormation search, review

and examination o library standards, services and potential, through a range o consultations,

visits and correspondence. It enlisted the attention o several experts, and set up our special-ocus

committees.

The Group submitted its rst proposals or action to the Commission on 28th August 2006,

and the Commission has recommended key actions to the Prime Minister. Highlighted in the

Commissions 2006 Report to the Nation, these are presented in detail in the present publication.


13/39Recommendations

7

Recommendations

In order to reach the goal o creating a knowledge society, the majority o the people o India mustbe helped to overcome inormation poverty. The knowledge deprived have to be given access

to relevant and timely inormation and knowledge to address the roles they should play in the

developmental process. It is critical that the Library and Inormation Services sector is given the

necessary llip to ensure that people rom all walks o lie and all parts o India have easy access to

knowledge relevant to their needs and aspirations.

In this new situation, libraries in India need to make a paradigm shit rom their present strategy

o collection or acquisition o knowledge to a strategy o knowledge access. Libraries and librarians

have to recognize their social unctions and their critical role in creating a knowledge society. Thelibrary and inormation sector is committed to support the creation o a knowledge society by

providing equitable, high quality, cost-eective access to inormation and knowledge resources and

services to meet the inormational, educational, recreational and cultural needs o the community

through a range o national, institutional and public libraries.

Keeping in mind the act that the stakeholders o all the ocus areas o the NKC mandate will need

well-organized and systematic library and inormation services to support all their activities, it was

elt that the existing institutions and services are ready or signicant change. The Commission has

thereore made the ollowing recommendations to ensure sustained attention to development olibraries:

1. Setup aNationalMissiononLibraries: There is need o a permanent, independent and

nancially autonomous statutory body to address all the library-related concerns and measures

that require attention i the inormation and learning needs o the citizens o India are to

be met. To launch the process in a mission mode, the Central Government should set up a

National Mission on Libraries immediately, or a period o three years. This Mission should

subsequently be converted into a permanent National Mission. (Annexure 1 provides details

on the roles recommended or the proposed National Mission on Libraries).

2. PrepareaNationalCensusoallLibraries: A national census o all libraries should be prepared

by undertaking a nation-wide survey. Collection o census data on libraries would provide

baseline data or planning. The Task Force that has been set up by the Department o Culture

or this purpose should be given nancial and administrative support to implement this activity

and complete the survey on a priority basis (within one year). Survey o user needs and reading

habits should be periodic at the national level as part o the National Sample Survey.


14/39


3. RevampLibraryand InormationScienceeducation, trainingandresearchacilities: The

proposed Mission on Libraries must assess as soon as possible the manpower requirements o

the country in the area o Library and Inormation Science management, and take necessary

steps to meet the countrys requirement through Library and Inormation Science education

and training. To keep the sector abreast o latest developments, necessary encouragement

should be given to research ater evaluating the research status in this eld. Establishing awell equipped institute or advanced training and research in library and inormation science

and services would provide the necessary impetus to this task. (Annexure 2 sets out details o

proposals on the unctions and organizational structure o the proposed Indian Institute o

Library and Inormation Science).

4. Re-assessstafngolibraries: In the changed context, it is necessary to assess the manpower

requirements or dierent types o libraries and departments o library and inormation science,

keeping in mind job descriptions, qualications, designations, pay scales, career advancement,

and service conditions. (Annexure 3 provides detailed suggestions on stang o dierentlibraries).

5. SetupaCentralLibraryFund: A specied percentage o the Central and State education

budgets must be earmarked or libraries. In addition, a Central Library Fund should be

instituted or upgrading existing libraries over a period o three to ve years. Initial unding

rom the Government sector may be Rs. 1,000 crores, which may be matched by the private

sector through corporate philanthropy. This und should be administered by the National

Mission on Libraries.

6. Modernizelibrarymanagement: Libraries should be so organized and the sta so trained that

they become relevant to user communities (including special groups) in every respect. Also,

to optimize resources, eorts should be made to synergize the strengths o dierent types o

libraries through innovative collaboration. A proposed outline or this modernization1 includes

a model Library Charter, a list o services to be perormed by libraries, and proposals or a

library network and a National Repository or Bibliographic Records.

7. Encouragegreatercommunityparticipationinlibrarymanagement: It is necessary to involve

dierent stakeholders and user groups in the managerial decision-making process o libraries.Public libraries must be run by local sel-government through committees representing users

o the library. These committees should ensure local community involvement and should

be autonomous enough to take independent decisions to conduct cultural and educational

1 Annexure 4 (See Page 18)


15/39Recommendations

community based programmes. Libraries should integrate with all other knowledge-based

activities in a local area to develop a community-based inormation system. In rural areas,

the responsibility or village libraries and community knowledge centres must lie with the

Panchayats. These should be set up in school premises or close to them.

8. PromoteInormationCommunicationTechnology(ICT)applicationsinalllibraries: Thecatalogues o all libraries should be put on local, state and national websites, with necessary

linkages. This will enable networking o dierent types o libraries and setting up o a National

Repository o Bibliographic Records and a centralized collaborative virtual enquiry handling

system using the latest ICT. To enable equitable and universal access to knowledge resources,

libraries should be encouraged to create more digital resources by digitizing relevant reading

material in dierent languages; this can be shared at all levels. Peer-reviewed research papers

resulting rom publicly unded research should also be made available through open access

channels, subject to copyright regulations. The use o open standards and ree and open-source

sotware is recommended or this.

9. Facilitatedonationandmaintenanceoprivatecollections:There are numerous rich private

and personal collections in India which need to be identied, documented and preserved or

posterity. While there is a need to create a decentralized model or identication o personal

collections, it is also necessary to sensitize organizations to receive and preserve donations o

personal collections through a simplied process. The proposed National Mission may set up

a Committee on Private and Personal Collections under the chairpersonship o an eminent

scholar. (Annexure 5 provides details o terms o reerence o the Committee). Since special

acilities or maintaining private or personal collections are not easily available, it is suggestedthat ten Regional Centres with specic mandates be set up in dierent parts o the country or

this purpose.

10. Encouragepublic-privatepartnershipsindevelopmentolibraryandinormationservices:

Philanthropic organizations, industrial houses and other private agencies should be encouraged

through scal incentives to support existing libraries or set up new libraries. Also, the ingenuity

o civil society can be utilized or preparing necessary inrastructure to meet the special ICT

needs o libraries and inormation services.


16/39

10


Library and inormation services are undamental to the goals o creating, disseminating, optimallyutilizing and preserving knowledge. They are instrumental in transorming an unequal society

into an egalitarian, progressive knowledge society. Developments in Inormation Communication

Technology (ICT) have enabled libraries to provide wide public access to all, and to bridge the gaps

between the local, national and global levels.

Yet the library and inormation services sector in India has not kept pace with the paradigmatic

changes taking place in society. It is imperative that all libraries (public, academic, research and

special) change gear and develop at an accelerated pace. At present, being a State subject and

coming under the purview o dierent apex agencies, there is no common direction or coordinationamong them.

To give libraries required direction, there is a need to set up a body which will deal with this

sector in a more rational manner. The activities which are now being perormed as piecemeal and

isolated ventures by dierent agencies can be streamlined or the benet o a much larger group

o stakeholders at all levels. In order to launch this process immediately, a National Mission on

Libraries must be set up or a period o three years with statutory backing and a regular budget. The

Mission should be converted into a permanent National Mission on Libraries in not more than

three years, to become an important part o the development process.

The role o the proposed National Mission:

1. To develop libraries and inormation services;

2. To advise the government on libraries and the inormation sector;

3. To set standards or collection, services and technical processing;

4. To encourage public-private participation;

5. To interact with State Governments;

6. To conserve the cultural heritage;

7. To review and assess the education and in-service training needs o the sector;8. To support R&D and technological development;

9. To ensure access to all publications, including government and institutional public documents;

10. To set up a system or monitoring the working o public libraries.

The Mission, and later the National Mission, should be headed by a person o eminence and high

public credibility, with demonstrated interest in and knowledge o libraries.

Annexure 1National Mission on Libraries


17/39Annexures

11

India has a long tradition o libraries and has contributed to the development o basic conceptsin the discipline such as undamental principles o library services and knowledge organization

tools. However, R&D activities in library and inormation services today are extremely limited.

Though concerned with global inormation resources, the sector needs to pay close attention to

the local environment. Indias diversity o socio-economic-cultural actors, the multiplicity o

languages, varying levels o literacy and educational achievements and o access to inormation

and communication technologies, make it essential that planning or library and inormation

services take into account the ground realities. The exponential rate o change and innovation

relating to this discipline also warrants intensive R&D initiatives. It is also necessary to

provide guidelines and training or the use o tools and technology so that research results areeectively utilized.

Globally, much o the research in this eld is being adopted and utilized in organizing the Internet.

It is generally accepted that the present search engines lack semantic knowledge o the documents

processed. Whether it is a huge collection o inormation within a library or Internet, the tools and

techniques that have long been used by Library and Inormation Science proessionals will be o

immense help in making the Web a Semantic Web.

Keeping this in view, it is elt that a national institute or advanced training and R&D (suggestedname: Indian Institute o Library and Inormation Science) needs to be set up. The proposed

Institute would have two major unctions:

a. To oer training programmes in relevant areas and to conduct continuing education

programmes (including training o trainers) or library and inormation proessionals;

b. To identiy, sponsor and conduct R&D programmes in the eld o library and inormation

science, including newly emerging research areas. Among the areas needing immediate R&D,

the ollowing were identied by the Working Group:

Cross-language inormation retrieval, with an emphasis on inormation in Indian

languages; Standardization o Indian names;

Vocabulary control over Indian subjects developed in terms o multi-lingual thesauri and

subject-heading lists;

Development o open source sotware;

Development o Digital Libraries, both in English and Indian languages;

Technical standards or Indian scripts, Optical Character Recognition (OCR) or Indian

Annexure 2Indian Institute of Library and Information Science


18/39

1


scripts, and search engines which can implement stemming algorithms or Indian

languages;

User needs and reading habits or dierent groups;

Organization o community inormation and development o appropriate standards.

The Institutes scientists will carry out research in major areas contributing to libraries andinormation science. In addition, they can undertake externally unded projects and provide

consultancy to other organizations.

The Institute will also undertake activities to disseminate research ndings, through printed and

online publications, seminars and conerences, or web portals.

Proposed Organizational StructureThe proposed Institute o Library and Inormation Science should have an Advisory Board

consisting o experts, a director or research groups or dierent activities, and other supportingsta.

AegisThe Institute would unction under the Ministry o Culture as major libraries o India including

The National Library are already under its purview.


19/39


20/39

14


ii. District Library : Inormation service, E-governance, content development,

co-ordination o rural knowledge centres.

iii. Sub-divisional/Town Library: Lending o books, reerence services, inter-library

loan, web-based services such as e-learning, banking and insurance, community

inormation, content and database creation.

iv. RuralKnowledgeCentre/CommunityInformationCentre: Lending o books, web-basedservices such as e-learning, banking and insurance, panchayat-level inormation,

E-governance, community inormation, content and database creation.

b. There should be proper co-ordination o activities between the dierent levels o libraries,

especially in respect o those activities which will be o common interest, such as training,

sharing o databases and contents, problem-solving, transaction analysis, gathering o

inormation towards development o uniorm standards and modeling o inspection o

need, access and dissemination, and inspection o progress o knowledge based activities

and identiying weaknesses in the system, i any.c. Several routine jobs may be outsourced. These would be stack management, library binding,

stock verication, retro-conversion, bar coding, borrowers registration, digitization,

library security and upkeep, physical inrastructure and maintenance, computer network

and maintenance. The work o administrative sta such as night watchman, cleaner,

gardener, driver, book binder and cleaner may also be outsourced.

d. Keeping this categorization in view, the ollowing sta structure is recommended or

public libraries:

StateCentralLibrary(Category III)i. Managerial Sta (Group A)

a. State Librarian

b. Deputy Library Director

c. Assistant Library Director (presently designated as Inormation Ocer)

ii. Proessional/Technical Sta (Group B)

a. Inormation Assistant

b. Junior Inormation Assistant

c. Data Entry Operator

iii. Para-proessional/Support Sta (Group C)a. Library Attendant

iv. Administrative Sta

a. Administrative Ocer

b. Stenographer


21/39Annexures

15

c. Cashier

d. Administrative Support Sta

e. Night Watchman, Gardener, Driver, Book Binder to be outsourced

DistrictLibrary(Category II)

i. Managerial Sta (Group A)a. District Librarian



b. Data Entry Operator

iii. Para-proessional/Support Sta (Group C)

a. Library Attendant


a. Night Watchman, Gardener, Driver, Book Binder to be outsourced

Sub-divisional/TownLibrary(Category I )

i. Managerial Sta (Group A)

a. Town Librarian


a. Data Entry Operator

iii. Para-proessional/Support Sta (Group C)

a. Library Attendant


a. Night Watchman, Gardener, Book Binder to be outsourced

RuralKnowledgeCentre/CommunityInormationCentre(Block Level)

i. Proessional/Technical Sta (Group B)


b. Para-proessional/Support Sta (Group C)

c. Library Attendant

d. Administrative Sta

e. Village Level Volunteers

An Inormation Ocer is needed to look ater and co-ordinate the activities o clusters o

our to six District Libraries and their Knowledge Centres.

3. AcademicLibraries

Keeping in view the changing scenario and new responsibilities, the existing stang pattern,


22/39

16


duties and qualications o library sta in schools, colleges and university libraries should be

reviewed and altered wherever required to meet the new challenges. The existing designations

may also be reviewed by the National Mission.

4. SpecialLibraries

Special libraries are parts o parent institutions and, unlike public and academic libraries, do notenjoy any individual identity in their stang structure. In the emerging knowledge society era,

special libraries must be reshaped as knowledge management centres that will require linking

people, knowledge, and technology that would acilitate knowledge fow and transer to oster

knowledge assimilation and knowledge creation. Special libraries should have the same stang

pattern and promotional avenues as are available to other sta in the same organization.

5. StafngPatternoLibraryandInormationScienceDepartments

a. A system should be set up to oster close co-operation between the teaching/research

aculty and practicing librarians at all academic and research institutions, by measuressuch as:

i. Mobility o sta (in terms o recruitment and in terms o teaching) should be made

possible.

ii. Practicing librarians and experts should be associated with the teaching aculty or

oering specialized courses.

iii. Similarly, teachers could be associated with libraries as consultants, or carrying

out projects, and or carrying out continuing education programmes or practicing

librarians, etc.

b. The minimum stang pattern or the Bachelor in Library and Inormation Science(B.L.I.Sc.) course should be as ollows:

i. Proessor 1 (where possible)

ii. Reader 1

iii. Lecturers 2

c. The minimum stang pattern or the M.L.I.Sc. course should be as ollows:

i. Proessor 1

ii. Readers 2

iii. Lecturers 4

d. There should be a 1:10 teacher student ratio.e. It was elt that the Department should have not more than 50 students in one class or

B.L.I.Sc.course, 20 students or M.L.I.Sc.course, and Ph.D. students according to the

University norms.

. All departments o Library and Inormation Science should set up computer laboratories

and well-equipped departmental libraries with appropriate teaching tools.


23/39Annexures

17

g. Appropriate physical acilities, such as classrooms, must be made available to each Library

and Inormation Science department.

h. E-learning materials or upgrading the skills o the existing sta should be provided.

i. Teachers who will teach in subjects such as ICT applications in libraries and other modern

methods, should have a specialization in these areas. A system must be set up to allow

stringent review o the perormance o teachers. A suitable system o rewards, includingpromotions, should be instituted.


24/39

1


Annexure 4Modernizing Library Management

All libraries should meet our basic objectives o library and inormation services on site: lendingmaterials, providing reading acilities, providing assistance or reerence, and providing Internet

access. These should all be available ree o charge. Appropriate steps must be taken by all institutions

and organizations that run their own libraries to ensure that they meet these our objectives.

The Government o India should issue a notication to all institutions and organizations to take

appropriate steps to ensure that libraries working under their aegis meet these objectives.

I. A Library CharterIndividual libraries should be asked to display their objectives in the orm o a library charter. This

sample charter expresses what a library should pledge to provide.

The Library Charter

Recognizingthatthelibrarysobjectivesareto:

Disseminate knowledge as widely as possible;

Serve as a major vehicle to acilitate creation o new knowledge;

Facilitate optimal use o knowledge by all sectors, such as government, industry, rural sector

and civil society;

Ensure that people rom all sectors and all parts o the country have easy access to knowledge

relevant to their needs, in their own language.

Thelibraryundertakesto:

Serve as the local centre o inormation and a gateway to national and global knowledge

providing air access to knowledge and inormation to as many users as possible;

Oer an inviting and attractive physical space with clean drinking water and toilet acilities;

Oer proactive services to its user communities;

Ensure that users are treated with courtesy and respect by library sta;

Pay attention to the needs o children, women, senior citizens and the physically challenged;

Optimize its potential to provide access to inormation and knowledge to all; Help users develop inormation skills to make optimum use o resources;

Improve its collections and services on a continuing basis in consultation with users;

To work more eectively and eciently by undertaking every activity in a proessional

manner;

To bridge the gap between the inormation poor and the inormation rich.


25/39Annexures

1

II. Guidelines for Collection DevelopmentGeneralGuidelines

1. All libraries must maintain a well-rounded core collection, including reerence material to

satisy the regular needs o its user community. These may be supplemented through networks,

and e-resources, to achieve better qualitative and quantitative standards.

2. Library collections are dynamic resources and there should be, thereore, constant renewal o

materials to ensure that the collection remains relevant to the user communities.

3. Except in the case o national repositories, the weeding out o books should be a regular process.

Each library should evolve a weeding out policy, approved by the competent authority.

4. The criteria or categorizing libraries in government and public libraries and grading o

librarians should be reviewed keeping in mind actors such as size o collection, immediacy

index (ratio o current books to total books), users, services and access to electronic resources.

Publiclibrarycollections

1. The size and nature o the collection should refect the local requirements.

2. Locally relevant language material should be available.

3. Book purchase should be a continuous process and at least 10 per cent o the book collection

should be less than ve years old.

4. At least 60 per cent o the librarys budget should be spent on collection development.

Academiclibrarycollections

1. In general, the library collection o academic institutions should take into account the number

o disciplines oered, the level o the courses, the number o students and aculty and the

research activities o the parent organization.

2. At least 610 per cent o the total institutional budget should be utilized or collection

development on a recurring basis.

3. For a new college/university or a course, a one-time budget may be provided or setting up the

basic collection.

Speciallibrarycollections

The collections o special libraries should be relevant to the specic research needs and thrusts o

the institution. Depending on their areas o interest, these libraries should acquire materials at the

national and international research ronts o their disciplines. The library should acquire books and

journals to meet at least 80 per cent o the internal requirements o its user community.

Nationallibrarycollections

The collections o the National Library and other national level libraries should be as comprehensive

as possible.


26/39

0


III. Services to be provided by LibrariesTo provide access to knowledge and resources, each library must provide a range o services to meet

the needs o a diverse user community.

1. Kinds o services to be provided by all libraries:

i. Lendingomaterialsorhomeuse This should apply to all libraries except special libraries

or special collections in libraries. The National Library should distinguish between its

statutory unctions as a national repository and its historical obligations as a public library.

In course o time, it should develop ways and means o segregating these unctions.

ii. Reading acilitiesonpremises These need to be attractive, bright and comortable.

Opening hours should be at the convenience o readers. Libraries should be closed only

on national holidays.

iii. Reerenceservice Providing qualied and willing sta ('knowledge workers') to act as

intermediaries between the users and the collection.

iv. Providing Internet access This should link the local library to national and global

inormation.

These our basic services should be ree to users at the point o use.

The ollowing services may be made available (against payment wherever appropriate),

depending on the size o the library and the needs o the user community:

v. Inter-library loan;

vi. Photocopying;

vii. Document delivery, including Electronic Document Delivery (EDD);

viii. Extension services in public and academic libraries or women, children, senior citizens

and physically challenged persons;

ix. Community inormation services;

x. On line public access catalogue (OPAC);

xi. Electronic/AV resources, workstations and appropriate inrastructure or use and

delivery;

xii. Training users in inormation literacy;

xiii. Institutional repositories o research articles, reports, institutional publications and

Electronic Theses and Dissertations (ETD);

xiv. Websites, portals, subject gateways, etc (especially in case o special libraries);

xv. Digitization o rare resources (beore any digitization programme, one must consider what

is to be digitized and whether any other libraries have undertaken similar exercises);

xvi. Identiy non-users and promote the use o libraries among them;

xvii. A periodical review to determine the needs o users and eectiveness o services should be

conducted by libraries.


27/39Annexures

1

2. Consortia o libraries and institutions with a common membership should be instituted,

acilitated and encouraged.

3. Besides oering routine library services, libraries should initiate new and imaginative services

in consultation with the local community relevant to their needs.

4. All academic institutions must set up institutional repositories o ETD. This should be made

mandatory or accreditation. Such repositories should oer open access.5. All public academic and research institutes should be encouraged to set up reely accessible

institutional repositories o their ull-text articles and publications subject to copyright

restrictions.

IV. Monitoring and Evaluation of Collection and ServicesStatistics should be collected on the ollowing and be used or monitoring and evaluation:

1. Percentage o registered users to total population

2. Percentage o collection on loan on any given day

3. Number o books lent during a stated period4. Average books issued per user per unit time

5. Number o books (including journals, documents, etc.) consulted in house per member

per unit time

6. Number o reerence queries answered per unit time

7. Number o registered users

8. Number o recommendations received or purchase o books per year

9. Number o library publications produced by the library per year

10. Number o books withdrawn rom collection per year

11. Number o photocopies made per unit time12. Number o hours that the reading room is open per week.

V. Networking of LibrariesThe key to opening the resources o a library is its access mechanism. In todays context it is possible

to use technology to bring together the resources o small individual libraries into one seamless

large library. The ability to retrieve inormation rom this library depends on standardization o

classication, cataloguing, database structuring and exchange ormats.

1. Collectionorganizationandintegratedaccess Localaccess

i. Access to every document (print and electronic) in a library should be possible through

a proper system o cataloguing and classication.

ii. To help all libraries accomplish this task easily and without delay, and to ensure

optimal utilization o expertise and resources, it is essential to develop bibliographic


28/39


utilities which permit downloading o records (catalogue entries) and uploading o

holdings inormation by all libraries.

iii. Libraries having collections o print and electronic resources should provide integrated

access using the latest ICT.

Nationalandglobalaccessi. Union catalogues (print and electronic) o periodicals should be updated and put

online.

ii. Projects should be developed by the National Library and the Central Reerence

Library, with the support o institutions such as National Book Trust, Sahitya

Akademi, Central Institute o Indian Languages at Mysore, C-DAC, and Departments

o Library and Inormation Science in order to:

a. Convert Indian language scripts/dialects to Roman script;

b. Develop convenient Authority Files or rendering o names o Indian authors and

institutions.iii. Vocabulary control over Indian subjects should be developed in terms o multi-lingual

thesauri and subject heading lists.

2. Infrastructurerequirementsforcataloguing,databasecreationandnetworking

a. Open source sotware should be used wherever possible at present and eventually at

all levels.

b. An open source web-enabled library management sotware should be developed i

necessary and provided to all public libraries or acilitating networking. This sotware

should support multiple Indian language scripts and dialects.

3. NetworkingofPublicLibraries

a. Networking o public libraries should be undertaken in a phased manner. There are

approximately 54,000 public libraries in existence in India.

- PHASE I: 1,000 o these libraries will be networked in Phase I as a pilot project,

by DELNET (Developing Library Network) and INFLIBNET (Inormation

and Library Network), each covering about 500 libraries in 12 18 months.

- PHASE II: Based on the experiences o Phase I, up to 10,000 libraries will be

covered in one year.- PHASE III: The remaining libraries may be networked in the third and nal

phase in three years.

This project should be completed by 2011.

b. Raja Rammohan Roy Library Foundation may give the necessary inrastructural

support or this activity and co-ordinate it.


29/39Annexures

c. The networking agencies should ensure state-o-the-art technology with the ollowing

eatures:

i. Open source platorm or the sotware, which also supports multi-lingual

environment with multi-user and multimedia content creation capabilities;

ii. Storage, dissemination and replication o the data through mirror sites, gateways,

portals, and inter-library loan acilities;iii. Capability to conduct exhaustive training programmes.

4. NationalRepositoryofBibliographicRecords

A National Repository o Bibliographic Records should be instituted, according to the

ollowing guidelines:

a. The central repository will contain records o bibliographic resources available in the

country.

b. State central libraries and district, municipal, and sub-divisional libraries should be

provided with a server with dedicated internet connectivity, and should be responsibleor creating bibliographic records.

c. The libraries at block or village level should have broadband connectivity to enable

them not only to access the internet but also to create and upload local content to the

library next in hierarchy.

d. For this purpose, the present inrastructural acilities provided by agencies such as

BSNL, MTNL, or other ISPs, should be used.

e. In order to operationalize these, the National Mission should:

i. Dene the scope and objectives o the proposed National Repository o

Bibliographic Records;ii. Take stock o the existing situation with regard to bibliographic records;

iii. Suggest technical and operational details and necessary linkages to achieve the

above;

iv. Assess the strengths and weaknesses o the stakeholders in eectively participating

in this programme;

v. Evaluate the adequacy o the existing legal ramework or this purpose and suggest

suitable measures;

vi. Critically evaluate the capabilities o National Library and Central Reerence

Library as designated agencies or creation o the National BibliographicRepository and suggest suitable measures or strengthening them;

vii. Assess the nancial requirements or achieving these objectives.


30/39

4


Recognizing the importance o private and personal collections in the knowledge creation anddissemination process, and the act that there are several rich and valuable private and personal

collections in existence in the country which need to be preserved or posterity, there should be

an eort to include them in the LIS sector. For this purpose, the National Mission may set up a

Committee under the chairpersonship o an eminent scholar.

Terms of Reference of the Committee1. Survey and assess the national situation with regard to identication, documentation and

preservation o private collections. This would entail surveys at both national/state and at the

micro level to identiy the existing institutions and private/personal collections. The surveyshould be undertaken keeping in mind the categorization o private collections between

heritage and contemporary, historical and cultural and personal and institutional. The survey

would also need to classiy the material into manuscripts, old and rare printed materials and

historical documents, letters and diaries, contemporary documents o historical and cultural

relevance, audio visual material and other materials such as awards, medals, citations, etc.

2. To suggest a decentralized model or identiying, documenting and preserving private

collections.

3. To develop institutional networks at the national and state level to make available inventories

or catalogues o private collections, with a view to disseminate inormation regarding the

availability o these collections.

4. To evolve eective measures and schemes or conservation, preservation, documentation and

sharing o inormation on private collections.

a. Conservation and preservation

i. A directory o conservation and preservation experts and institutions should be

compiled.ii. Survey and documentation o existing methodologies o preservation, both indigenous

and international, should be carried out and kept updated to include new state-o-

the-art technologies.

iii. New technologies or preservation should be introduced at all levels.

Annexure 5Private and Personal Collections


31/39Annexures

5

iv. Standards and benchmarks or conservation o dierent materials should be

prepared.

v. Archives or digital documents should be established in each State and Union

Territory.

b. Documentation

i. Descriptive cataloguing o personal and private collections should be introduced.ii. International standards should be maintained in the cataloguing.

iii. Nodal agencies at the state and national level may be entrusted with the responsibility

o conducting the surveys mentioned earlier, and cataloguing the private collections.

Necessary nancial support should be extended to these agencies.

c. Dissemination

i. The catalogues o private collections created at the national and state level should be

accessible through the web.

ii. Private records and collections o importance should be digitized into ull text orm

with proper indexing acilities and should be made available to users against paymentwhere appropriate.

iii. Archives o digital documents should also be made accessible through the web.

5. To outline suitable advocacy and outreach strategies or this purpose.

a. Sensitize individuals, institutions and business houses about the value and signicance o

private collections as national property, cultural heritage and historical sources.

b. Have inormation about private collections reach all levels o society including

administrators, scholars, students and the general public.

c. Have extension activities organized by the concerned institutions through dierent media,including audio visual and electronic media, to generate awareness about the merits, use

and importance o private collections.

6. To ormulate necessary approaches or human resource development and creation o

inrastructure.

HumanResources

a. A system o training may be established in areas such as cataloguing, conservation and

preservation, digitization, digital archiving, archival management, rare languages and

scripts. Suitable training courses could be devised or this purpose by the Indian Instituteo Library and Inormation Science (ILIS).

b. Existing institutions which have the capacity to undertake the management, digitization,

documentation, etc, o private collections, should be suitably supported or this

purpose.


32/39

6


Infrastructure

Existing nodal agencies and their network o associated institutions should be provided suitable

inrastructural acilities such as computers, printers, internet access, multilingual sotware and

manpower, in accordance with certain minimum standards as may be specied.

7. To evaluate the adequacy o existing policy and legal ramework and suggest suitable measuresto ensure that:

a. Valuable personal collections are not destroyed or sold/smuggled out o India.

b. Everyone has a right to access the contents o those private and personal collections that

are supported by the government, except those excluded by mutual agreement.

c. Owners o private and personal collections provide access to their collections by voluntary

permission on the basis o mutually agreed terms regarding access/user ee.

d. Institutions supported by government that maintain archival materials be strengthened to

archive documents and disseminate these materials or use to the public. These institutions

must ormulate access guidelines and enabling legal provisions or access (with the help olegal experts), and make these available to all concerned.

8. To develop guidelines or owners o private collections, keeping in view the ollowing:

a. Copyright issues and the application o the Right to Inormation Act.

b. Proprietary rights.

c. Government support or individuals having private collections, especially or conservation

and publication.

d. Training acilities or individuals having private collections.

e. Terms and conditions or the acquisition, donation or loan o private collections.. Terms o reerence under which collections could be digitized or wider dissemination.

g. Any other issue emanating rom local situations.


33/39Annexures

7

The Members of the Working Group:

1. Smt.KalpanaDasgupta(Chairperson)

Former Director, Central Secretariat Library, New Delhi

2. Dr.S.Arunachalam

Distinguished Fellow, M.S. Swaminathan Research Foundation, Chennai

3. Mr.K.K.Banerjee

Director, Raja Rammohan Roy Library Foundation, Kolkata

4. Mr.K.Jayakumar

Joint Secretary, Ministry o Culture, New Delhi5. Dr.H.K.Kaul

Founding Director, DELNET, New Delhi

6. Mr.K.K.Kochukoshy

Librarian, Central Reerence Library, Kolkata

7. Mr.ManojKumarK.

Acting Director, INFLIBNET, Ahmedabad

8. Pro.S.Mandal

Director, National Library, Kolkata

9. Pro.P.B.ManglaFormer Head o the Department o Library and Inormation Science, University o Delhi

10. Dr.T.A.V.Murthy

Librarian, CIEFL, Hyderabad

11. Dr.HarshaParekh

Former Head o the Department o Library Science and University Librarian, SNDT Womens

University, Mumbai

12. Dr.A.R.D.Prasad

Associate Proessor, Documentation Research and Training Centre, Indian Statistical Institute,

Bangalore

Consultations


34/39


The ollowing Committees were set up with specialists and proessionals experienced in the stated

areas o activity:

1. Committee on database creation and networking

Smt.KalpanaDasgupta(Chairperson)Former Director, Central Secretariat Library, New Delhi

Mr.K.K.Banerjee


Dr.H.K.Kaul


Mr.K.K.Kochukoshy


Mr.ManojKumarK.

Acting Director, INFLIBNET, AhmedabadDr.T.A.V.Murthy


Dr.A.R.D.Prasad

Associate Proessor, Documentation Research and Training Centre, Indian Statistical Institute,

Bangalore

2. Committee on private collections

Smt.KalpanaDasgupta(Chairperson)Former Director, Central Secretariat Library, New Delhi

Dr.ImtiazAhmad

Director, Khuda Baksh Oriental Public Library, Patna

Dr.RameshGaur

Librarian, IGNCA, New Delhi

Dr.ArunGhosh

Former Librarian, Centre or Social Studies, ICSSR, Kolkata

Dr.SudhaGopalakrishnan

Mission Director, National Mission or Manuscripts, IGNCA, New DelhiDr.H.K.Kaul


Dr.T.A.V.Murthy


Dr.UshaThakkar

Honorary Secretary, Mani Bhavan Gandhi Sangrahalaya, Mumbai


35/39Annexures

3. Committee to set standards and modalities for collectiondevelopment, systems and services

Smt.KalpanaDasgupta(Chairperson)


Dr.JagdishArora

Chie Librarian, IIT Delhi

Mr.FrankChristopher

Joint Director, Parliament Library, New Delhi

Dr.P.R.Goswami

Director, National Social Science Documentation Centre, New Delhi

Mr.P.Jayarajan

Former Head, British Council Libraries

Mr.K.K.Kochukoshy


Dr.HarshaParekh

Former Head o the Department o Library Science, and University Librarian, SNDT Womens

University, Mumbai

4. Committee on stafng pattern and staff requirement oflibraries

Smt.KalpanaDasgupta(Chairperson)


Mr.K.K.Banerjee


Dr.S.M.Dhawan

Former Scientist (F) and Head, Library and Inormation Services, National Physical Laboratory,

New Delhi

Dr.S.Majumdar

University Librarian, Central Reerence Library, Delhi University

Pro.S.Mandal

Director, National Library, Kolkata

Pro.P.B.Mangla

Former Head o the Department o Library and Inormation Science, University o Delhi

Mr.E.RamaReddy

Former Librarian, University o Hyderabad


36/39

0


B.L.I.Se Bachelor in Library and Inormation Science

BSNL Bharat Sanchar Nigam Limited

CDAC Centre or Development o Advanced Computing

CIEFL Central Institute o English and Foreign Languages

DELNET Developing Library Network

EDD Electronic Document Delivery

ETD Electronic Theses and Dissertation

ICSSR Indian Council o Social Science Research

ICT Inormation Communication Technology

IGNCA Indira Gandhi National Centre or the Arts

ILIS Indian Institute o Library and Inormation Science

ISPs Internal Service Providers

LIS Library and Inormation Science

M.L.I.Se Masters in Library and Inormation Science

MTNL Mahanagar Telephone Nigam Limited

NKC National Knowledge Commission

OCR Optical Character Recognition

OPAC On-line Public Access Catalogue

R&D Research and Development

S&T Science and Technology

SNDT Shrimati Nathibai Damodar Thackersey

Abbreviations


37/39Annexures

1

Dr. Sam Pitroda, Chairman

Dr. P.M. Bhargava, Vice Chairman

Dr. Ashok Ganguly

Dr. Jayati Ghosh

Mr. Nandan Nilekani

Dr. Deepak Nayyar

National Knowledge Commission

Members

Further details, including recommendations made by the National Knowledge Commission,

can be ound on the website:

www.knowledgecommission.gov.in


38/39


39/39

nkc library

Documents