NLU Grant Policies

December 9, 2013

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CONTENTS

• Salary and Other Incentives• Pre-Award Process• Post-Award Process• Seed Grants

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SALARY AND OTHER INCENTIVES

• Eligible for faculty who successfully attract grants

• If a grant is received during an academic year, load buy-out is available during the academic year and the potential exists for increased pay in the next academic year

• If a grant is received prior to an academic year, the potential exists for an increase to the pay on the next letter of appointment. Such increases can be up to 40%

• Increases to pay are not automatically included in a faculty member’s base contract forever

• Supplemental pay can be provided for work in the summer via overload contracts

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CHANGES TO PAY ON LETTERS OF APPOINTMENT ARE CONTINGENT UPON:

• Sponsor must cover 100% of the change• Dean or dean designee approval• The costs of the proposal are reasonable

in nature.  Unreasonable costs may be flagged for review by the Institutional Advancement (IA) Office.  If the faculty member disagrees with the assessment of the IA Office, they may appeal to the dean for approval.

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INDIRECT COST RECOVERY

• Supports the university’s contribution of facilities, academic oversight and administrative support for grants

• Amounts to about $300,000/year• Starting in Fiscal Year 2014, half of this

amount is invested in support for the provost office and individual colleges

• This will help to fund the seed grants in Fiscal Year 2014

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Proposal Development at NLUTask Faculty IA

1. Identify Project X

1. Identify Potential Funding Source X X

1. Coordinate with External Partners X X

1. Interpret Request for Proposal (RFP) and Draft Project Outline X X

1. Manage Shared Worksite X

1. Write Project Narrative (Need, Project Design, Management Plan and Evaluation) X

1. Coordinate with External Evaluator (if needed) X

1. Create Draft Budget and Budget Narrative X X

1. Proof Read Project Narrative and Format X

1. Finalize and Proof Budget and Budget Narrative X

1. Route Budget and Necessary Forms to Leadership X

1. Prepare Memos of Understanding and Letters of Commitment from Partners and Secure Signatures

X

1. Secure Letters of Support and Secure Signatures X

1. Submit Proposal X

1. Communicate with Funder, Manage Initial Contract, and Coordinate Transfer to Post-Grants Team

X

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PROPOSAL DEVELOPMENT PROCESS

• Identify project/funder• Develop a timeline for submission with

Institutional Advancement• Submit Proposal Routing Form• Advancement will submit proposal and

handle any external contact

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POST AWARDS PROCESSES

• Grants ManagementManaging your awardPaying your billsInvoicingA/RFinancial Reporting

Sample:

Contract Officer Megan Fitzgerald 312-793-1035 Grant Installment (Grant Period/Budget Period)

Contract Amount Invoice/G5 payment system Frequency

Financial Reporting: Due Dates (Annual Benchmark Reports are submitted by the PI)

7/1/13-6/30/16 $292,000 1 (7/1/13-6/30/14) $92,000 Monthly Quarterly 2 (7/1/14-6/30/15) $100,000 Monthly Quarterly 3 (7/1/15-6/30/16) $100,000 Monthly Quarterly (45days) Reporting Due Dates Sept, Dec, Mar, Jun

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POST AWARDS PROCESSES

• Record Keeping Establishing a “One-Stop Shop” Banner (University Accounting System)

• Closeout A-133 Audit Completion of Your Award Retention

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SEED GRANTS: RATIONALE

The rationale for the Seed Grant Program is to stimulate and support full-time NLU faculty in research, scholarship, and innovation by “seeding” projects that show promise for attracting external funding and/or for creating financially sustainable innovation through scholarly activities.

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SEED GRANTS: FUNDING DETAILS

• A total of $50,000 will be available for seed grants to be used in FY 2014-15; Individual project awards may range from $2500-$7500

• Awards will be available for use and must be dispersed between July 1, 2014 and June 30, 2015

• Awards may be used for student support, temporary labor, travel, communications, incentives for non-NLU research participants, and supplies.

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SEED GRANTS: APPLICATION PROCESS

• Grant proposal guidelines including application outline & budget form are available at: www.nl.edu/about/grants/ or www.nl.edu/about/grants/linksandresources/

• Submissions to will be accepted electronically (grants@nl.edu) through March 3, 2014.

• Proposals will be reviewed by the Research

Strategy and Implementation Committee with notification of awards by March 28, 2014

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SEED GRANTS

Questions?

For more information after today’s meeting, please contact Matt Douponce,

NLU Advancement Office, at:grants@nl.edu