no rth syd n e y coun ci l r e por t s...item cls03 reports 18/05/15 no rth syd n e y coun ci l r e...

ITEM CLS03 REPORTS 18/05/15

N O R T H S Y D N E Y C O U N C I L R E P O R T S

Report to General Manager Attachments:

1. Minutes of Shorelink 25/04/15 2. Estimates 2015/16

SUBJECT: Shorelink Estimates 2015/16 AUTHOR: Rebecca Aukim, Manager Library Services ENDORSED BY: Martin Ellis, Director Community and Library Services EXECUTIVE SUMMARY: This report presents the estimates for Shorelink 2015/16. FINANCIAL IMPLICATIONS: North Sydney’s contribution is provided for in the estimates that have recently completed public exhibition. RECOMMENDATION: 1. THAT the Shorelink estimates for 2015/16 be adopted.

Report of Rebecca Aukim, Manager Library Services Re: Shorelink Estimates 2015/16

(2)

LINK TO DELIVERY PROGRAM The relationship with the Delivery Program is as follows: Direction: 4. Our Social Vitality Outcome: 4.1 Community is connected 4.6 Library services meet information, learning and leisure needs BACKGROUND

The 2015-16 Shorelink Draft estimates are presented here in accordance with the Shorelink Deed of Agreement and subsequent resolutions of the Committee.

CONSULTATION REQUIREMENTS Community engagement is not required. SUSTAINABILITY STATEMENT The sustainability implications were considered and reported on during the initiation phase of this project. CONSIDERATIONS


The proposed expenditure is greater than last year by $10,799 due to:

Content filtering which will cost $7,452 Previously NSW.net paid for this as from 2015-16 they will subsidise this only.

Increased demand for internet access that will require additional lines for the internet to increase bandwidth.

There is no proposed capital expenditure for 2015/16.

Changes in the % contributions from Councils in comparison with the previous year all fall under 1% as the comparative circulations figures for 2013/14 remain relatively constant.

As agreed, certain functions are funded fully by each Council according to usage, rather than the formulas in the Deed of Agreement. For example, each Council meets the cost of its own internet usage (Resolution 2008/9:15). Other costs shared in this way are Wireless (including capital costs associated with wireless) and Talking Technology.

Report of Rebecca Aukim, Manager Library Services Re: Shorelink Estimates 2015/16

(3)

The Estimates include costs for:

An additional $7,500 in salaries allowing the Shorelink Coordinator to work up to 5 additional hours (she currently works 30) for project work as required.

Additional AIT LMS workstation licenses (5 licenses to be added) $2,558 Additional communications costs (mainly content filtering) $9,592 A new line ($5,000) to allow for full cost recovery over the Coordinators vehicle when

the shift from travel allowance to a vehicle took place.

The Estimates include an assumption that Shorelink will renew its communications contract for one year.

Chairperson: Cr Nic Wright Shorelink Office

Willoughby Council Stanton Library Level 2

234 Miller Street Secretary: Ms Vicki Smith North Sydney NSW 2060 Manly Library (02) 8920 0577 Market Place (02) 8920 2101 (fax) MANLY NSW 2095 (02) 9976 1720 [email protected]

MINUTES OF THE 163nd MEETING OF THE SHORELINK COMMITTEE

Wednesday, 29 April 2015 at 6.30 pm Manly Council Chambers

PRESENT: Members:

Lane Cove Cr David Karpin, Jennifer Bice Manly Cr Adele Heasman, Vicki Smith Mosman Cr Libby Moline, Jill Cuthbert North Sydney Cr Veronique Marchandeau, Rebecca Aukim Willoughby Cr Nic Wright, Michele Burton

In attendance: Martin Ellis, North Sydney Council, Coreen Tan, Shorelink Co-ordinator

ITEM 1: Apologies

Nil

:

ITEM 2: Declarations of Interest

Nil

:

ITEM 3: Minutes of 162nd Meeting held on 25 February 2015

RESOLVED: 2014/2015: 26

:

THAT the Minutes be adopted

ITEM 4:

Matters arising from the Minutes of 29 April 2015

Re: Item 7 Resolution 2014/15:20 The Secretary advised that the letter was still being drafted and would be sent shortly. It was also noted that the Minutes Heading needed to be updated to show the current Chair as Cr Nic Wright.

ATTACHMENT TO CLS03 - 18/05/15

ITEM 5:

Shorelink Network Report, Feb 2015 – April 2015

With the upcoming expiry of Shorelink’s current Internet/Wireless contract with NSW.net/Pacnet/Hitech on June 30th

As part of the review, Optimisation was proposed by Hitech as one of the strategies to help manage the issues of high demand, slow internet speed and inadequate bandwidth.

2015, Shorelink continues to investigate the networks current and future Internet/Wireless requirements.

Internet speed issues across the libraries continue to dominate however there was no report of network wide system downtime.

On Monday 9/315, Chatswood Library reported slow internet speeds. The case was reported to Hitech for further investigation. However, this incident overlapped with work that had begun in preparation for the Optimisation at Chatswood, and caused further problems for the Library. The problem was resolved on 23/3/15. Following the resolution of this issue, a meeting was held between Hitech and the Shorelink Library Managers to address internet issues and future requirements, discuss improvements to troubleshooting procedures and the communication process and introduce additional precautionary measures in the Optimisation process. For case details, please refer to the Incident Report.

On March 27th

Mosman Library reopened with full service on April 13

, access to wireless at all Willoughby’s branch libraries was modified to be available only during library opening hours.

th

following renovations. Shorelink ordered three additional workstation licenses to accommodate their new RFID service.

RESOLVED: 2014/2015: 27 THAT the report be received

ITEM 6:

The Shorelink cost report (79.5% of the year elapsed) records:

Shorelink Financial Statement 17 April 2015:

1. E-Book subscriptions. 64.5% expended. The Library Managers have agreed to vote an additional $33,000 in total for this financial year. This will give a year’s allocation to non-print resources of $110,000.

2. Sick leave is overspent. This is a very small budget and the circumstances are unusual. The Shorelink Network Administrator has recently completed two weeks annual leave and will shortly be taking another two weeks leave in order to reduce Shorelink’s leave liability.

RESOLVED: 2014/2015: 28 THAT the report be received

ITEM 7:


Shorelink Draft Estimates 2015/16


The proposed expenditure is greater than last year by $10,799 due to:

• Content filtering which will cost $7,452. Previously NSW.net paid the total cost, from 2015-16 they will subsidise 60% of it.

• Increased demand for Internet access that will require additional lines for the Internet to increase bandwidth.

There is no proposed capital expenditure for 2015/16.

The Estimates include an assumption that Shorelink will renew its communications contract for one year. Refer to the Internet Wi-fi Strategic Review 2015/16 report.

RESOLVED: 2014/2015: 29 THAT the Draft Operating and Capital Shorelink Library Network Estimates for 2015/16 be adopted THAT the Agent Council be asked to adopt a recommendation that Shorelink enter into a one year contract with Hi-Tech for communication services, Hi-Tech being under Government contract (LGP) THAT delegation is given to the library managers to amend the adopted estimates prior to public exhibition in regard to exploring whether better value can be gained for Shorelink by TPG providing the ADSL 2 lines described in the report.

ITEM 8:

Mosman Library reopened with full services on Monday 13 April after two months of building works to upgrade the entrance foyer, improve accessibility and customer service areas and to implement an automated RFID returns system.

Mosman Library Building Upgrade

During the building works the Library operated from the ground floor in the reference, technology and study area.

The upgraded foyer includes new toilets with an improved disabled toilet and baby change facilities, a separate RFID returns room, a new customer service desk, increased casual seating, and new furniture and a new self-checkout unit in the Children’s Library.

Feedback during the first week was very positive, with library users commenting favourably on the open entrance and new furniture.

Council and the Library staff acknowledge the support of our Shorelink partners during the building works. Our customers appreciated the ability to borrow and return items at Shorelink libraries, as most of our lending collection was not accessible and we had limited facilities for returns. RESOLVED: 2014/2015: 30 THAT the Report be received

ITEM 9

Strategic Review of Shorelink’s Internet/Wireless Service

• Review of our existing and projected requirements of the internet/wireless service.


• A recommendation that an additional 4 ADSL2+ lines be added (one for each central library excepting Manly): amounting to around $1,000 per library per annum.

• Advice that moderate improvements can be expected over the next 12 months, particularly if libraries have no ticketing and allow unlimited streaming, however usage will be better prioritised and there will be fairer distribution of bandwidth amongst users.

• Advice that the long term solution (fibre optic lines) is not yet available at affordable prices (no NSW.net subsidy).

• A recommendation that the network optimisation load balancing trial at Stanton be rolled out across all libraries if successful.

• Agent Librarian advises we will need to go to tender in 2016 if the councils wish Shorelink to move to a fibre optic based system, as the costs will certainly exceed $150,000.

RESOLVED: 2014/2015: 31 THAT the Report be received

ITEM 10

Correspondence Out

RESOLVED: 2014/2015: 32 THAT the correspondence to Celia May be noted.

ITEM 11

Other Business

I. Shorelink Committee meeting change of date for November 2015: New date is 11 November, Willoughby Council.

II. Mosman Library has been renamed Barry O’Keefe Library.

RESOLVED: 2014/2015: 33 THAT the information be received.

Next meeting

: 24 June 2015 6pm Mosman Council Chamber

The meeting closed at 7:45 pm.


MEMORANDUM @

TO:

FROM:

DATE:

RE:

CC:

General Manager

Rebecca Aukim, Manager, Library Services

13lv4ay2015

2015116 Estimates: Funding Source

Director, Community & Liúary Services

At its meeting on 12 May 201 5 the Shorelink Library Managers Committee resolved to recommendto the Agent Council that the estimates for 2015116 be partly funded from Shorelink Reserves by$55,346. The meeting foreshadowed an additional $50,000 to be drawn down in20l5lI6 for theShorelink e-book collection.

The Reserves currently stand at $250,848. Imlementation of these recommendations will thereforeleave Reserves at approximately$150,000. Council's Financial Services Managerhasbeen consulted

and supports this use of Reserves.

107o Rebate ($) RevisedContribution ($)

Council OperatingCirculationTo

Contribution ($)

11.080 99"718Lane Cove 20.11% 110,798.0063.439.00 6,344 57,095Manly 17.87%65,570.00 6,557 59,01"3Mosman 1793%105.329.00 10,533 94,796North Sydney 19.61%

20.832 187"488Willoushbv 36.49% 208,320.00100.00% $553,456.00 $55,346 $498,1 10


Contrib.2014/15

20.60%11.730/o

11.79%

18.88%

36.99%100o/o

20.llYo11.87%11.93o/o

19.61%36.49o/o

100o/o

2015/16 contributionbased on 2013/14

Circulation624,629

368"728

370,474

609.198

1.133.629

3.106.6s8

Total Cont.&

553.4560

Contribution0 0

0

00

0

798

0

0

0

0

0

0

0

0

CapitalCirculationTo

t7.t4%17.t4%17.14%24.29o/o

24.29o/o

100.00%

2-030

2.030

t2.46022"610

NetworkMaintnce

4.060

2.030

Intemetand

Wireless

2.7100

1.840

1,840

7,060i3_450

l3^450

0

0

0

0

22"610

553.456

Contribution1 10.798

63.439

65.570

t}s,329208 320553.456

s17.396

Operating

Circlation%20.11%11.87o/o

11.93o/o

19.610/o

f6 490/"

100.000/û

2013t14Contribution - Lane Cove CouncilContribution - Manlv CouncilContribution - Mosman CouncilContribution - North Sydney CouncilContribution - Willouehbv Council


$127.856

$14,200$0

$1,000$4,000$3,000$5.000$5,000

$30,000s86.640

$0

$0$o$o

$558.456

$2,000$r2,500

$o$3,120$7.000$7,500

$196,300

$131,509$4,150

$12.000$o

$147.659

$24,640$103,216

$0

$11,440$5,000$2,000

$500$3,500$2.000

$o

ESTIMATES2015-16

$147,000$14,680

$2.500

s540.736

$118,264

$10,000

$11,440$5,000$4,000

$500$3,500$2,000

$o$14,200

$0$r.500$4,000$4,000

$o$5.000

$30,000$85,140

$0

$o$o$0

ESTIMATES2014-15

$142,540$14,588

$r00$2.000

$r2,r31$o

$3,033$7.000

$o$181,392

$126,840$6,100

$13,000$o

$145,940

$18.265$99,999

$83,790

$o

$524.590

$18,265

$98,739

$117,004

$10,000

$11,440

$5,000

$4,000

$500

$3,500

$2,000

$0

$13,850

$0

$1,500

$4,000

$4,000

$0

$5,000

$29,000

$0

$0

$0

$'t42,704

$14,000

$0

$12,000

$0

$3,000

$7,000

$0

$180,704

$108,892

$10,000

$r4,000

$200

$1 33,092

$85,210

$0

$0

$o

$566.178

$15,000

$200

$147,259

$26,859

$139,550

$166,409

$10,000

$11,000

$5,000

$3,500

$0

$3,500

$2,000

$3,250

$13,500

$0

$1,500

$2,000

$3,250

$0

$5,000

$31 ,710

$0

$122,600

$12,300

$0

$2,000

$10,400

$0

$3,000

$7,000

$0$f57,300

$111,259

$20,800

$80,036

$0

$0

$0

$0

$559.574

$0

$154,670

$r r r,259

$20,800

$16,200

$200

$148,459

$26,859

$1 39,550

$166,409

$10,000

$11,000

$5,000

$0

$0

$3,500

$2,000

$3,000

$13,500

$0

$1,500

$2,000

$6,000

$0

$4,000

$28,536

ESTIMATES ESTIMATES EST]MATES2011-12 2012-13 2013-14

$1 ,l1,370

$11,800

$0

$2,000

$20,000

$0

$2,500

$7,000

Network prioritv support

Office equipment maintenance

Public Liability lnsurance

lnsurance - General

Backup Tape Service

Rental of office

Communication Costs - Postage

Printinq and stat¡onery

Sundries

Telephone charqes for Shorelink Office

Manaqers Vehicle expenses

Managers Car Space Rental/Park¡ng/e{ags

Shorelink Courier Services

Escrow

Set up SAAS

Salary savings

Operatinq Expenditure

SHORELINK ACTIVITY ACCOUNT DETAILEDDESCRIPTION

Salaries

Superannuation

Fringe benefìt tax

Workers compensation insurance

Annual Leave

Service Leave

Sick Leave

Staff Traininq

Projects - Salaries

LMS- includinq SaaS support

Workstation Anti Virus Software

Kinetica Charqes

Software user group charges

Hardware maintenance

Network Communication Costs

E-Book Subscriptions

Council administration charqe

Audit fees

TOTAL

90060.3025.1 1 I90060.3025.081

90060.3025. I 91

90060.3025. r 06

90060.3025.163

90060.3025.165

90060.3025.1 84

90060.3025.1 92

90060.3025.235

90060.3025.244

90060.3025.253

90060.3025.256

90060.3025.257

90060.3025.266

SHORELINK ACCOUNT CODE

90060.3025.001

90060.3025.237

90060.3025.243

90060.3025.264

90060.0226.001

90060.1 73r.001

90060.3031 .001

90060.3025.252

90060.0241.144

90060.0241.144

90060.0241 .144

s0060.0241.144

90060.1401.144

90060.1401.144

90060.1 109.144

90060.3025.005

90060.3025.01 7

Escrow

Iransfers from Reserves

Communications & Hardware

E-Book Subscriptions

Operating Expenses

SHORELINK SUB ACCOUNTDESCRIPTION

GostsEmployee

ication software licensing


o

0

2015-16

($109,135)

($202,215)

$3,000$0

($514t

t$sr4)($514)

($1 0s,1 36)

($63,044)

($6s,710)

($102,553)

($176,647)

$3.000

$0

($514)

($5tl¡($stl¡($729t

(s72e)

($120,191)

($71,563)

($75,967)

($122,997)

67

$3,000

$0

(tstl¡($514)

($514)

($72e)

(¡72s)

$17.3 18

$23.616

($8,872)

($2,968)

($8,872)

($1o,1ll)(¡l0,r1r)

lnterest on ¡nvestments

($s6,13e)Contribution - Lane Cove Council

Contribution - Council

- Mosrnan Council

- North 127Council

Contribution - 1

Transfers from Reserves

Office Equipment (Hardware & softr¡vare)

New Generation Wireless controller

17.14Yo)- Lane Cove Council

Contribution - Manly Council (17.14o/o)

Contribution - Mosman Council (17.14%)

Contribution - North Sydney Council (24.29%)

Contribution - Willoughby Council (24.29%)

1503.22

1501.22

285.22

403.22

816.22

1503.22

1504.22

285.22

103.22

816.22

lncome

Transfers from Reserves

lncome

NG & CAPITAL

c:\users\lVorkstation\Documents\Groupwiseg0l5-2016 Shorelink Estimates drafr as of 150417 Page2


$12.131.00

s0 00g3 033.00

$7.000.00

$0.00

14t15

114264

s1a 265 00

s1.840.00

92.994.00

$1.497.00

$1.497.00

s.t ¿97 00

s8 940 00

ssg 990 00

$84,879.00

$1,260.00

s'l 260 00

s1 260 00

s't.260.00

$1.260.00

$2,520.00

sl 260 00

sl 260 00

s't.260.00

$1.260.00

$1.260.00

$126.840.00

s121 ¿¿O 0f)

$5.000.00

$6,'100.00

$5,300.00

so 00

$800.00

$142.540.00

$14,588.00

sloo 00

s2.000.00

Note: Blue cells l¡nked to Comms tab

1032 f6 36

82314.3ô

1 840

0

1 840

1 840

870

2710

470

870

870

870

470

7452

Notêr Greên cêlls linkêd tô Cômms tâb

131509.37

131127 99

38't.38

0

0

4150

4000

150

147000

14680

2500

2000

12500

0

3120

7000

7500

I 5r16

127856.36

246,40

2030

40ô0

2030

2030

2030

'12460

Vosman

-ane Cove - C€ntral LibÉru

Lane Cove - Branch Greenwich

vv¡llouqhbv - Chatswood Cenhal LibErvy'Villôudhbv - Brâñch Artârmôñ

uvillouohbv - BEnch Narembum

úúillouohbv - BEnch Northbridoe

Willouohbv - BEnch West Chatswood

W¡llouqhbv - Branch Castle Cove

90060.0241.'t44

falkinq Tech Telemessaqinq Outbound lntfæ liæncê

lL¡cens¡no/maint of above charoed d¡rect to Willl

90060.0241.144

Virus check 150

lvlailquard

Salaries

SuDeønnuâliôn

Frinoe benefil lax

Workeß comDensation ¡nsurance

Annual Leave

Lono Seru¡cê Leâvê

Sick Leave

Staff Tra¡nino

Staff Proiecls - Salaries

Head Offæ Costs

Lane Cove Council

Manly Council

Mosman Counc¡l

Norlh Svdnêv Council

Willouohbv Council

North Svdnev (Stanton)

lvlanlv

{poli€t¡on soltware support

!MS Sãâs 1233 licênsêsì l¡ænsês ând súôôorf cosls âñd hostiño

Aurora Post annual suoDort

LMS Enhancements

Wllloudhbv

lntemêt protection software l¡ænces

McAfee ldatammì

lntemal Ema¡l Check

Emplovee Costs (l F/T & '1 PÆ 3ohrs^vk)

90060.3025.001

90060.3025.237

90060.3025.243

90060.3025,264

90060.0226.001

90060.173,t-001

90060.3031.001

90060.3025.252

90060.3027.001

Íotal Commun¡cat¡ona Costs fincl. hardware malntenancel - 90060.1401.'144

Hardware maintenance total (incl GAv/lPS sofünare iubscf¡ption for Sonicwåll F¡rewall)

Nèhilork hârdwãÞ mãlntênencê lHiTechSuooortl

Network hardware maintenanæ lH¡TechSuooortì

Nelwork hãrdwãre maintenance lHiTechSuooort)

Network hardware maintenance (H¡TechsuÞport)

Nehùork hãrdwãre mãinlenânce lH¡Techsunoortl

Nêtwork herdwere mã¡ntenence lHiTêchsuooortì

Communicãf¡oñ Côsfs - 90060 1401 144

MPLS costs for Ma¡n Libraries Shorel¡nkoffice and Branches. and Colocat¡on costs at Data Centre

lnternet (2x ADSL2+)

¡nternet l2x ADSL2+ì

lntomot l2x ADSL2+I

lntemet

Intemet (3x ADSL2+)

lntemet

lntemet

lntemêt

Content Filter¡nq Software (Svmantec) - 460 licenses


$4,000.00

ss{n.oo

sl0.mo.o0

$'14.200.00

$5.000.00

$4,000.00

gt3_{m.oo

$0.00

$30,000.00

$0.00

2000

500

0

14200

5000

4oo0

12000

0

30000

0

0

3000

Network Prioritv supDort

lNon standard support)

?ff¡ce equ¡pment mâintenance

Rental of off¡ce space

Co{rd¡natods Câr Park spacê plus miscsllaneous parkinq fæsSundriss

900ß,0-0241.',tM

Náional L¡brary Union Catalogue providinq records to Shoretink

SoftwaE ussr grcup charges

90060.3025.257

(CPl ¡ncrêase)

90060.3025.784

Pþposed as a capital æst

90060.3025.163

Now backed up off site in storaOe without need for courier

90060.3025.244

fh¡s Têlstra aæount covêrs 1 landl¡ne and 2 Mob¡ls phones.

jho€link within Sianton L¡brary

165

Australia

Shorôlink Courierservic€s + m¡sc costs

Backup taps seru¡ce/Offsite storage
