north carolina cts committee meeting october 17, 2000

North Carolina North Carolina CTS Committee MeetingCTS Committee Meeting

October 17, 2000

Today’s AgendaToday’s Agenda

CTS Program Overview CTS Committee Overview Agreement/Tasking Process Open Discussion Rollout/Working Groups Action Items/Wrap Up

CTS Program OverviewCTS Program Overview

Purposes of the NFIPPurposes of the NFIP

1. Make flood insuranceavailable

2. Identify floodplainareas and flood risk zones

3. Provide framework for a community’s floodplain management ordinances

FEMA’s Flood HazardFEMA’s Flood HazardMapping ProgramMapping Program

Fundamental tenet is to provideup-to-date, accurate flood hazard information

Flood hazards are dynamic

Flood map inventory must be continually updated and maintained

With up-to-date flood hazard data:

Map users can make prudent siting, design, and flood insurance purchase decisions

Communities can administer sound floodplain management programs

Importance of Updated Importance of Updated Flood Hazard InformationFlood Hazard Information

Digital FIRMDigital FIRM

Digital FIRM=

Flood DataBase + Topography +

Cooperating Cooperating Technical Partners Technical Partners

(CTPs)(CTPs) New approach for FEMA’s flood

mapping

Formal partnership with local communities, regional agencies,and/or States

Build on local/regional/State mapping knowledge and capability

North Carolina’s North Carolina’s Flood Mapping Flood Mapping

ProgramProgram Program established to implement the

Cooperating Technical State Partnership with the Federal Emergency Management Agency (FEMA), signed September 15th

Ownership and responsibility for Flood Insurance Rate Maps (FIRMs) delegated to State

Why North Carolina Is Why North Carolina Is Undertaking This Undertaking This

ProjectProject State’s vulnerability to hurricanes

and flooding 14 federally declared disasters since 1989 Hurricane Floyd damages = $3.5 billion 4,117 uninsured/under-insured homes

destroyed as result of Hurricane Floyd Accurate, up-to-date flood hazard

information crucial to protect livesand property

Why North Carolina Is Why North Carolina Is Undertaking This Undertaking This

ProjectProject Hurricane Floyd revealed flood hazard data

and map limitations Age of North Carolina FIRMS

55% at least 10 years old 75% at least 5 years old

FEMA’s mapping budget is finite North Carolina receives only one updated flood

study for one county per year Many counties and communities lack

resources to take on this responsibility

Project ComponentsProject Components

Developing Flood Hazard Studies through Community Mapping Needs Analysis (Scoping)

Acquiring high-resolution topographic data and accurate Digital Elevation Models (DEMs)

Conducting engineering studies Generating countywide digital FIRMs (DFIRMs) Designing and implementing state-of-the-art,

dynamic IT infrastructure Supporting real-time flood forecasting and

inundation mapping capability

Funding for This Funding for This Project Project

In August 2000, North Carolina General Assembly Approved Funding for first Six River Basins ($23 million)

FEMA has contributed $6 million, as well as in-kind professional services

North Carolina is also working with other Federal partners to secure additional funding

How the Flood How the Flood Mapping Program Will Mapping Program Will

Be ManagedBe Managed North Carolina Office of State

Budget, Planning and Management (OSBPM) will oversee and manage the program day-to-day

OSBPM will coordinate closely withCTS Committee


Be ManagedBe Managed NCGS will be involved in the

acquisition of topographic data and development of DEMs

CGIA will be involved in development and acquisition of digital base maps, production of DFIRMs, and implementation and operation of Information System


Be ManagedBe Managed NCDEM will be involved with scoping

process/ identification of community mapping needs and prioritization of flood hazard studies.

NCDEM will also be involved in providing outreach, education, and assistance to communities on how to best utilize information for mitigation and planning purposes.

North Carolina’s North Carolina’s Goals for CTS Goals for CTS

ProgramProgram Current, accurate data for sound

siting and design decisions Better floodplain management to

reduce long-term flood losses Updated data to alert at-risk

property owners of the need for flood insurance

Faster, cheaper FIRM updates

North Carolina’s North Carolina’s Goals for CTS Goals for CTS

ProgramProgram Digital format to allow:

More efficient, precise flood risk determinations

GIS analysis and planning Online access 24 hours a day

DEMs will be useful for almost any engineering or planning application

The Flood Mapping The Flood Mapping ProcessProcess

Scoping

Map Productio

n

ScopingScoping

Research/inventory all available elevation, flood hazard, and digital base map data

Assess existing flood hazard data on effective FIRMs

Determine appropriate technical method for developing up-to-date flood hazard data and establish priority level

ScopingScoping

Conduct outreach activities to determine needs for updated FIRMs

Identify data that need to be developed or acquired

Determine proposed scales, paneling scheme, and format for DFIRM production

Getting upfront buy-in from community on what should and will be studied

State

State

FEMA

FEMA

KickoffMeeting with County/Local

Floodplain Administrators

MappingNeeds

Assessment

EffectiveFIS & FIRM Research

EvaluatePost-Floyd

Data

NCScoping

Database

Generate Initial

Scoping Package

InitialScoping Meetings

Develop Draft Basin Plans

Final Scoping Meetings

Finalize BasinPlans

Process for Scoping Six River Basinsin Eastern North Carolina

Prepare Delivery Orders& CTC

Mapping Activity

Agreements & Update

CTS Mapping

Agreement

Analysis and

Mapping

Step 1

Initial Research and Community

Coordination

Step 2

Initial Scoping Meeting

Step 3

Draft Basin Plans

Step 4

Final Scoping Meeting

Step 5

Final Basin Plans

SCOPING PRODUCTION

Questionnaire

Step 1—Initial Research Step 1—Initial Research and Community and Community

CoordinationCoordination August 31, 2000, kickoff meeting—

community questionnaire Complete Assessment of Community

Mapping Needs (CTC Agreement) FEMA will research FIS/FIRM and

other data for each community Evaluate post-Hurricane Floyd data

Step 2—Initial Step 2—Initial Scoping MeetingsScoping Meetings

Meetings in each county Present results of Step 1 research Ask for community input Meet individually with county and

each community’s representatives Each county and community will be

contacted to schedule the meeting

Step 3—Draft Basin Step 3—Draft Basin PlansPlans

Synthesize research and community input

Draft basin plans will include: Comprehensive lists of flooding

sources to be updated Counties for which DFIRMs will be

produced Overall schedule

Step 4—Final Step 4—Final Scoping MeetingScoping Meeting

Meetings held in each basin Two or three separate meetings

may be held in larger basins All impacted counties and

communities will be invited Present draft basin-wide plans Provide final opportunity for input

Step 5—Final Basin Step 5—Final Basin PlansPlans

Final basin plans will be used to: Complete CTS Task Agreement with

FEMA Develop Delivery Orders for our

mapping contractor Develop CTC Mapping Activity

Agreements with any counties or local communities

Production phase will then begin

Map ProductionMap Production

See Production Process Flowchart in handout package (Attachment to MAS E)

Acquisition of high-resolution topographic data

Generation of accurate DEMs Updated engineering analyses and

floodplain mapping Conducting hazard analyses and producing

updated DFIRMs State will contract with a private sector firm

to conduct this work

Community ReviewCommunity Review

Preliminary countywide DFIRMs issued to each county and its communities for review and comment

County meetings to present maps and provide opportunity for comment

Statutory 90-day appeal period

Project ScheduleProject Schedule

By March 31, 2001 = Complete IT infrastructure design

By August 2002 = Complete acquisition of raw elevation data, develop DEMs and updated flood data, and produce digital FIRMs for the six eastern river basins (Cape Fear, Lumber, Neuse, Pasquotank, Tar-Pamlico, andWhite Oak)

Project ScheduleProject Schedule

By end of State FY 2005 = Produce DEMs, updated flood data, and digital FIRMs for remaining 11 river basins

Enter “maintenance” phase

CTS Committee OverviewCTS Committee Overview

Purpose and Role of Purpose and Role of CTS CommitteeCTS Committee

Strategic planning for program direction and associated activities

Provide input and feedback regarding data and products

Facilitate multi-level government coordination

Provide technical and programmatic expertise and advice

Review and concur on Mapping Activity Statement Agreements

CTS Committee CTS Committee Member Member

OrganizationsOrganizations

FEMA USGS NASA USACE EPA NOAA HUD

NOAA NWS SBA EDA DOT USDA

Federal Agencies:



OSBPM NCDEM NCGS CGIA Land Records

Management Div.

DENR

NCDOT NC Office of

Information Technology

Dept. of Insurance

State Agencies:



General Assembly GICC/Statewide Mapping Advisory

Committee League of Municipalities Association of County

Commissioners North Carolina State University

Other State Organizations:



Greensboro Asheville Lenoir County Wake County New Hanover County Charlotte/Mecklenberg County

Local Government Agencies:


OrganizationsOrganizationsTechnical Advisors: NC Floodplain Managers Association Professional Engineers of NC NC Society of Surveyors ASPRS, NC Chapter URISA, NC Chapter NC Citizens for Business and Industry FGDC Open GIS Consortium

Structure of CTS Structure of CTS CommitteeCommittee

Chaired by John Dorman, OSBPM Executive Committee

Day-to-day oversight of program Chaired by John Dorman, OSBPM Membership includes CGIA, NCGS, DEM,

and FEMA Will refer items to the overall CTS

Technical Working Groups

CTS Committee CTS Committee LogisticsLogistics

Committee Bylaws under development

Plan to meet on monthly basis initially November 14, 2000 December 12, 2000 January 16, 2001 February 13, 2001

Bi-monthly thereafter

Agreements/Tasking Agreements/Tasking ProcessProcess

Agreements versus Agreements versus Delivery OrdersDelivery Orders

Agreements Negotiated and signed by CTS Partners Include overall MOA, funding agreements, and

Mapping Activity Statements Delivery Orders (DOs)

State contracting with private A/E firm(s) DOs are mechanism to complete work agreed

to by CTS Partners under the Mapping Activity Statements

Memorandum of Agreement

FundingAgreement

No. 1

MappingActivity

StatementA

MASB

FundingAgreement

No. X

MASC

MASD

MASE

MASF

MAS MASMAS

Hierarchy of Hierarchy of AgreementsAgreements

Memorandum of Memorandum of AgreementAgreement

Establishes formal overall partnership between State and Federal and local Partners

State, FEMA, and other Federal Partners will collaborate on flood hazard identification and post flood disaster hazard verification activities

Establishes CTS Committee Signed by State and all Partners

Funding AgreementsFunding Agreements

Written under “umbrella” of overall Memorandum of Agreement

Summarizes available funding sources and amounts for specific mapping activities

Ties funding to specific Mapping Activity Statements

Signed by all partners contributing funding to the relevant activities

Mapping Activity Mapping Activity StatementStatement

State and Partners will develop Mapping Activity Statements for specific activities

References overarching Funding Agreement

Signed by State and all Partners contributing products, services, funding and/or technical support to the activity

Mapping Activity Mapping Activity StatementStatement

Also Specifies: Scope Period of

Performance Standards Schedule Products Certification

requirements

FEMA Technical Assistance and Resources

QA/QC Process Subcontractors Reporting Point of Contact

Mapping Activity Mapping Activity StatementsStatements

Currently Being DevelopedCurrently Being Developed

A Project Scoping for Six Eastern River Basins*

B Information Management System

C Digital Base Map for Six Eastern River Basins*D Digital Elevation Data Development for Six Eastern River Basins*

E Updated Flood Hazard Data and Digital FIRM Production for Six Eastern River Basins*

*Future Mapping Activity Statements will be developed for the remaining Basins in the State

Mapping Activity Mapping Activity StatementsStatements

Currently Being Developed Currently Being Developed (cont.)(cont.)

F Technology and Data Standards

G Real-Time Flood Forecasting and Inundation Mapping

H Inter-Agency Coordination

**Will be used to execute separate MASs for specific flooding disasters

** Post-Flood Hazard Verification (Template)

A—Project Scoping A—Project Scoping for Six Eastern River for Six Eastern River

BasinsBasins Complete research and assessment

of available data Coordinate with counties and

communities Determine project scopes for six

eastern basins Flood data update methods Digital FIRM production

A—Project Scoping A—Project Scoping for Six Eastern River for Six Eastern River

BasinsBasins Funding Support: State and FEMA Implementation: State and FEMA Technical Support: FEMA

B—Information B—Information Management SystemManagement System

Design, develop, and implement dynamic, state-of-the-art secure IT system to analyze, maintain, archive, and disseminate flood maps and associated data

Funding Support: State and FEMA Implementation: State, FEMA, and

USGS (FGDC and EROS) Technical Support: All

C—Digital Base Map C—Digital Base Map Development for Six Eastern Development for Six Eastern

BasinsBasins

Acquire base map data that will be used for digital FIRM production for six eastern basins

Primary base maps will be DOQs

C—Digital Base Map C—Digital Base Map Development for Six Eastern Development for Six Eastern

BasinsBasins

Funding Support: State, USDA, and USGS

Implementation: State, USDA, and USGS

Technical Support: FEMA, NASA, USDA, NOAA, and USGS

D—Digital Elevation Data D—Digital Elevation Data Development for Six Eastern Development for Six Eastern

BasinsBasins

Acquire elevation data that will be used for flood hazard analyses for six eastern basins

Produce seamless DEMs equivalent to 2-foot contour interval mapping

D—Digital Elevation Data D—Digital Elevation Data Development for Six Eastern Development for Six Eastern

BasinsBasins

Funding Support: State, FEMA, and USGS

Implementation: State Technical Support: FEMA, NASA,

and USGS

E—Updated Flood Hazard Data E—Updated Flood Hazard Data and Digital FIRM Production for and Digital FIRM Production for

Six Eastern BasinsSix Eastern Basins

Conduct hazard analyses (riverine, lacustrine, and coastal) for six eastern basins

Produce seamless countywide digital FIRMs for affected counties and communities

E—Updated Flood Hazard Data E—Updated Flood Hazard Data and Digital FIRM Production for and Digital FIRM Production for

Six Eastern BasinsSix Eastern Basins

Funding Support: State, FEMA, and USGS

Implementation: State, FEMA Technical Support: FEMA, USACE,

USDA, and USGS

F—Technology and F—Technology and Data StandardsData Standards

Builds on North Carolina mapping program to help create geospatial data and technology standards for NSDI following FGDC procedures

Funding Support: State, FEMA, NASA, and USGS

Implementation: State and USGS Technical Support: All

G—Real-Time Flood G—Real-Time Flood Forecasting and Inundation Forecasting and Inundation

MappingMapping

Create and maintain a real-time flood forecasting and inundation mapping capability

Consistent with NWS’ planned Advanced Hydrologic Prediction Services and USGS Real Time Hazards initiative

G—Real-Time Flood G—Real-Time Flood Forecasting and Inundation Forecasting and Inundation

MappingMapping

Funding Support: State, NOAA, USACE, and USGS

Implementation: State and USGS Technical Support: FEMA, NASA,

NOAA, USACE, USDA, and USGS

H—Inter-Agency H—Inter-Agency CoordinationCoordination

Ongoing coordination between all local, regional, State, and Federal Agencies involved in floodplain activities in North Carolina

Establishes process for notifying State of any proposed or existing major land use, waterway, watercourse, or watershed impacting flood hazards

Will allow FIRMs to be updated in timely manner

H—Inter-Agency H—Inter-Agency CoordinationCoordination

Funding Support: All Implementation: All Technical Support: All

Current Status of Current Status of AgreementsAgreements

MOA signed 9/15/00 Funding Agreement Number 1

Currently under development Obligates State and FEMA funding for 6

Eastern Basins Pertains to Mapping Activity Statements

A through F Will be modified to include funding from

other Federal Agencies

Current Status of Current Status of AgreementsAgreements

Mapping Activity Statements Drafts for statements A through H in

your notebook Negotiations to begin with other

Federal Agencies in near future

Current Status of Current Status of Contractor SelectionContractor Selection

Received LOQs from 4 firms on 9/22/00 17 member evaluation board (State,

Federal, local) Completed interviews with four firms

October 12-13, 2000 Will select most qualified firm(s) by

11/1/00 Negotiated contract by 12/1/00

Current Status of Current Status of Contractor SelectionContractor Selection

Will request proposals for first two DOs as part of contract negotiations IT Requirements Analysis and

Preliminary System Design DEMs for six eastern basins Draft copies included in your

handouts

Working GroupsWorking Groups

Working GroupsWorking Groups

Focus on specific technical and programmatic areas: Post-Flood Hazard Verification Information Technology Topographic Data Others established as needed

Post-Flood Hazard Post-Flood Hazard Verification Working Verification Working

GroupGroup

Chair: Gavin Smith, NCDEM Members: FEMA, NWS, USACE, USGS,

others As part of MOA, CTS partners agree to

collaborate to acquire post-event flood data and generate flood recovery tools

CTS Committee Working Group members on standby just prior to and/or in the immediate aftermath of an event to quickly determine scope


GroupGroup

Scope will be defined based on: Nature and characteristics of event; Needs of the parties to best respond

to and recover from event; and Available funding for these activities

under Federal Response Plan.


GroupGroup

Funded by FEMA as part ofDisaster Relief Funding

State and FEMA responsible for implementation

Work will be mission assigned to NOAA, USACE, and USGS

Template agreement currently under development; will be used to execute separate Mapping Activity Statements for specific flooding disasters

Information Technology Information Technology Working GroupWorking Group

Chair: Karen Siderelis, CGIA Members: All Federal Partners,

GICC, NC Office of Information Technology, FGDC, Open GIS Consortium, others

Draft Mapping Activity Statement (Agreement B) and Delivery Order 1 in notebook for review and comment

Topographic Data Topographic Data Working GroupWorking Group

Chair: Gary Thompson, NCGS Members: FEMA, NASA, USGS,

ASPRS, NC Society of Surveyors, others

Draft Mapping Activity Statement (Agreement D) and Delivery Order 2 in notebook for review and comment

North Carolina North Carolina CTS Committee MeetingCTS Committee Meeting

QQUESTIONSUESTIONS? ? ? ?? ? ? ?

north carolina cts committee meeting october 17, 2000

Documents