notice of annual meeting -...

VENETIAN FALLS HOMEOWNERS ASSOCIATION, INC.

NOTICE OF ANNUAL MEETING

TO ALL MEMBERS:

On Wednesday, March 25, 2015 at 7:00 p.m. at the Clubhouse, 2001 Batello Drive, Venice, Florida 34292 the Annual Membership Meeting of the Association will be held for the Election of Four (4) Directors.

CANDIDATES FOR THE BOARD: Pursuant to a prior notice, only four (4) candidates submitted their intent to be a candidate form for the available four (4) positions on the Board. If there are no nominations from the floor at the meeting, these candidates will be appointed by acclamation.

In accordance with Florida Statute 720.306(1), twenty-five percent (25%) of all Association members (a “quorum”) must be present, in person or by proxy, (per our Governing Documents), at the meeting in order for the business to be conducted. It is therefore VERY IMPORTANT that you either attend this meeting or provide a proxy (enclosed for your use) and a voting certificate, if needed (enclosed for your use) and a ballot (enclosed for your use).

Please note the following information regarding PROXIES:

A proxy is for the purpose of establishing a quorum and appointing another person to vote for you as you specifically direct in the event you are unable to attend the meeting. If you appoint a proxy and then decide you are able to attend the meeting, you may withdraw your proxy when you register at the meeting.

Please note the following information about VOTING CERTIFICATES:

A voting certificate is for the purpose of establishing who is authorized to vote for a unit owned by more than one (1) person or a corporation. A voting certificate is not needed if only one person owns the unit. A voting certificate must be signed by all of the owners of the unit.

PLEASE NOTE: Per Venetian Falls’ legal counsel, our documents do not require a secret ballot process. Therefore, your ballot may be included in the same envelope as your proxy and voting certificate form. Contained in this package is one (1) proxy form, one (1) ballot form, one (1) voting certificate, if necessary, and one (1) blue envelope to place all the forms in.

Again, please be sure to either attend the Annual Membership Meeting or submit your ballot and proxy and voting certificate, if necessary. Thank you for your assistance in conducting the business of your Association.

BY ORDER OF THE BOARD OF DIRECTORS

DATED: March 11, 2015

PLEA SE NOTE THAT THE YEAR END FINANCIALS AND ANNUAL AUDITS FOR VENETIAN FALLS WILL BE AVAILABLE ON OUR WEBSITE AT

WWW.VENETIANFALLSHOA.COM.


NOTICE OF MEETINGSWEDNESDAY, MARCH 25, 2015

7:00 P.M. At the Clubhouse,

2001 Batello Drive, Venice, Florida 34292

I. ANNUAL MEMBERSHIP MEETING

AGENDA 1. Appointment of Chairperson 2. CERTIFYING A QUORUM - CALL TO ORDER3. Proof of Notice of the Meeting4. Approve Membership Meeting Minutes5. Ask for Nominations from the Floor6. Count Ballots, if necessary7. Unfinished Business8. New Business

a. Resolution of Excess Income 2014 – Voice voteb. Resolution of 2015 Tax Filing 1120H/1120 - Board vote

9. Adjournment

II. BOARD OF DIRECTORS ORGANIZATIONAL MEETING

AGENDA 1. Call to Order by Chairperson2. Election of Officers3. Bank Signature Cards4. Distribution and Collection of Certification Statements5. Adjournment


2015 BALLOT

Please find below the nominees for the Board of Directors of Venetian Falls Homeowners Association, Inc. There are four (4) official openings on the Board. The blank lines are for any write -in candidates that must also be nominated from the floor the night of the meeting. You may vote for four (4) candidates or less. However, if you check more than four (4) candidates your vote will not be counted. Only one (1) ballot per lot will be permitted.

Ernesto “Pete” Castillo (Two (2) year term)

Denise Drennan (Two (2) year term)

Ken Iwanusa (Two (2) year term)

Robert “Bob” Messina (One (1) year term)

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Voting Instructions for Election of Four (4) Directors:

1. The enclosed ballot lists all candidates who are qualified to run for the Board. There will be four (4) directors elected. Please vote forno more than four (4) Directors by marking the ballot with an “X” on the line next to the candidate’s name.

2. The ballot envelope must be placed and sealed in the blue envelope addressed to the Secretary of the Association. You may eithermail your ballot envelope or hand deliver to the Venetian Falls Office.

3. You MUST fill in the homeowner and unit information on the outside of the envelope addressed to the Secretary of the Association(back of envelope at flap) and have all owners sign his/her name(s).

4. The ballot must be received by the Secretary of the Association no later than March 25, 2015, by the appointed time of the AnnualMeeting.

5. If you intend to attend the Annual Membership Meeting, you may cast your ballot at the meeting. PLEASE BRING YOURELECTION MATERIALS WITH YOU WHEN ATTENDING THE MEETING. Additional ballots will be available at the meeting, if you have misplaced your original materials.


GENERAL PROXY

The undersigned hereby appoints: (Check One)

a) The Secretary of the Association or in his absence, any member of the Board of Directors, or

b) (if you check b, write in the name of the person you wish to cast your vote)

as my proxy, with full powers of substitution, for and in the names, place and stead of the undersigned, to appear, represent and cast my ballot and to vote on any matter to come before the meeting on behalf of the undersigned at the Election of Directors and Annual Membership Meeting of Venetian Falls Homeowners Association, Inc. to be held on Wednesday, March 25, 2015 at 7:00 p.m. at the Clubhouse, 2001 Batello Drive, Venice, Florida 34292 and any adjournment thereof.

Dated , 2015

Venetian Falls Address:_______________________________________________________________________

OWNER - PRINT NAME OWNER - SIGNATURE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DO NOT COMPLETE THIS SECTION. This section is only to be filled in by the proxyholder if they wish to appoint a substitute proxyholder.

SUBSTITUTION OF PROXY

The undersigned, appointed as proxy above, does hereby designate to substitute for me in the proxy set forth above.

Dated: , 2015 PROXYHOLDER

THIS PROXY IS REVOCABLE BY THE OWNER AND IS VALID ONLY FOR THE MEETING FOR WHICH IT IS GIVEN AND ANY LAWFUL ADJOURNMENT. IN NO EVENT IS THE PROXY VALID FOR MORE THAN NINETY (90) DAYS FROM THE DATE OF THE ORIGINAL MEETING FOR WHICH IT WAS GIVEN.

RETURN IN ENVELOPE TO: Venetian Falls Homeowners Association, Inc. C/o Castle Management, LLC.

2001 Batello Drive Venice, Florida 34292

PROXY


CERTIFICATE OF APPOINTMENT OF VOTING REPRESENTATIVE

THIS IS TO CERTIFY that the undersigned, constituting all of the record owners of Lot No. in VENETIAN FALLS HOMEOWNERS ASSOCIATION, INC., designate

(Name of Owner of above Unit who is Voting Representative)

as their representative to cast all votes and to express all approvals that such owners may be entitled to cast or express at all meetings of the membership of the Association and for all other purposes provided by the Declaration, Articles of Incorporation and By-Laws of the Association.

The following examples illustrate the proper use of this Certificate:

(i) Lot owned by John Doe and his brother, Jim Doe. Voting certificate required designating either Jim or John as the Voting Representative (NOT A THIRD PARTY).

(ii) Lot owned by Overseas, Inc., a corporation. Voting certificate must be filed designating per-son entitled to vote, signed by the President or Vice President of the Corporation and attested by the Secretary or Assistant Secretary of the Corporation.

(iii) Lot owned by John Jones. No Voting Certificate required.

(iv) Lot owned by Bill and Mary Rose, husband and wife. Voting certificate required designating either Bill or Mary as the Voting Representative (NOT A THIRD PARTY).

This Certificate is made pursuant to the Declaration and By-Laws and shall revoke all prior Certificates and be valid until revoked by a subsequent Certificate.

DATED the day of , 2015.

OWNER - PRINT NAME OWNER - SIGNATURE



NOTE: This form is not a proxy and should not be used as such. Please be sure to designate one of the joint owners of the unit as the Voting Representative, not a third person.

FILL OUT, SIGN AND RETURN WITH YOUR PROXY.