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TRADE ADJUSTMENT ASSISTANCE COMMUNITY COLLEGE AND CAREER

TRAINING (TAACCCT)

Round 2 Grantee Orientation

NOVEMBER 13, 20123:00 – 4:00 PM ET

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Practice

In the Chat Room, please type the name of your organization, your location, and

how many people are attending with you today.

WEBINAR RESOURCES: WEBINAR RESOURCES: Recordings and transcripts are available within 2

business days after the event.

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Presenters

Jen Troke

Program Manager, Division of Strategic Investments

Sharon Leu

Workforce Analyst, Division of Strategic Investments

Kendra Nissley

Workforce Analyst, Division of Strategic Investments

Melissa Abdullah

Grants Specialist, Office of Grants Management

Steve Rietzke

Grant Officer, Office of Grants Management

Today’s Agenda

• Welcome to ETA! • Program Overview• Communication Plan• Grant Package• Reporting Requirements• Next Steps

Introductions

Employment and Training Administration (ETA)

National Office

• Program Office – Division of Strategic Investments (DSI)

• Grant Office – Office of Grants Management (OGM)

Regional Office

• Federal Project Officer (FPO)

National Office

The Program Office has several functions:– Supports Federal Project Officers (FPOs)– Provides Technical Assistance– Creates peer learning opportunities– Coordinates product submissions and dissemination– Periodically requests additional information about

your grant

National Office

The Grant Officer performs official grant duties: – Maintains official grant documents such as

modifications, no-cost extensions, and other relevant documents

– Approves all purchases over $5,000– ETA Grant Officer: Steve Rietzke

The Office of Grants Management (OGM) also provides guidance on policy issues and training on fiscal and administrative requirements.

National Office

Office of the Chief Evaluator

– Conduct the TAACCCT National Evaluation

– Oversight of Contractors: Urban Institute, Capital Research Corporation, George Washington University, Jobs for the Future

– Main Goals:

• Identify Potentially Promising Practices

• Provide technical support to 3rd party evaluations through peer learning, webinars, etc.

• Conduct National Outcome Analysis

DOL Project Officer: Erika Liliedahl

Regional Office Role

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Program Overview

$500 million in FY12 grant funds – To expand and improve the ability of eligible institutions

to deliver education and career training programs

– Capacity Building + Training

Five Core Elements1. Evidence Based Design

2. Stacked and Latticed Credentials

3. Strengthen Online and Technology-Enabled Learning

4. Transferability and Articulation

5. Strategic Alignment

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Program Overview

Awards to institutions of higher education and consortia of two or more individual eligible institutions

– Includes public, proprietary, or other non-profit educational institutions

– 27 Consortium Awards, 27 Single Institutions, 25 State Selected Awardees

Period of performance is 48 months

– Year 1 through 3: Program Development– Year 4: Data gathering, reporting, evaluation ONLY

Overview of Grantees

2.5AK

2.5VT

2.5GA

2.7CT

2.7ID

2.7LA

2.7ME

2.7MS

2.7NE

2.7NM

2.7NV

2.7OK

2.7SD

2.7PR

2.7WY

2.8AZ

3.3IA

3.4RI

3.5DC

3.6MI

3.7UT

4.5TN

4.6NJ

4.8WI

4.9FL

5.0DE

5.0WV5.1

KY

5.2IN

6.9MD

7.7MT

9.5AL

10.6OH

11.3ND

11.4TX

12.4MN

16.0AR

17.3CO

18.7OR

18.8NC

19.6KS

19.9NY

20.0NH

20.0MO

20.0SC

20.0CA

20.0PA

22.2MA

23.7WA

24.1VA

24.7HI

26.2IL

Up to 5 Million5 to 10 Million10 to 20 Million20 to 30 Million

All Data Rounded

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Overview of Grantees

Industry of Focus

Communication Plan

From: ETA, To: You-Your FPO-Grantee Community of Practice-ETA Website: www.doleta.gov/taaccct-TACT mailbox

From: You, To: ETA-Contact your FPO-TACT Mailbox: taaccct@dol.gov

Team Communications & Support

Main Point of Contact (POC)– Receives communication from ETA– Responsible for sharing information with project

team and consortium members – Note: Changing signature authority requires a

formal grant modification

Write to us! taaccct@dol.gov– Grant name/Project name/Round– Specific question or request– Copy your FPO!

Keeping in touch

Any time the main point of contact for your grant changes, please remember to alert your Federal Project Officer (FPO) and National Office staff

FPOs and the National Office regularly send out email blasts to grantees Please make sure your email system does not confuse our communication as spam.

TAACCCT Webpage

TAACCCT webpage: http://www.doleta.gov/taaccct– One-Pagers– SGA and Amendments – Redacted copy of Technical proposal was due to ETA

Nov 1, 2011

Community of Practice

TAACCCT Community of Practice:https://etagrantees.workforce3one.org/

– Resources– Technical Assistance Materials, training

modules, FAQs– TAACCCTitioners Monthly

The Grant Award

Grant Award LetterGrant Agreement - Notification of Award Obligation Application for Federal Assistance SF-424 Administrative CostsSolicitationPart I - Statement of WorkPart II - Budget Information – SF424aPart III - Assurances /CertificationsPart IV - Special Clauses and Conditions

Grant Award Letter

Acknowledgements of AwardPayment Management System

– Information and forms on www.doleta.gov/grants under Payment Information

ETA’s on-line Grantee Fiscal Reporting System – ETA 9130– Information to access system on

www.doleta.gov/grants under Financial Reporting

Passwords/PINs are sent separately after supplying the necessary information

Once you receive this please DO NOT LOSE IT!

Grant AgreementNotification of Award Obligation

Project Title – Trade Adjustment Assistance Community College and Career Training Grant Program (TAACCCT)

Grant Awardees' Identifying Information DOL Identifying Information

– Agreement # TC-2XXXX-12-60-A-XX

Period of PerformanceAward AmountRegulations and Cost Principles Signatures

Notification of Award ObligationRegulations & Cost Principles

Code of Federal Regulations (CFR) can be found at:http://www.gpoaccess.gov/cfr/index.html

Uniformed Administrative Requirements• 29 CFR Part 95 - Institutions for Higher Education• 29 CFR Part 97 - State/Local Governments and Indian

TribesCost Principles• 2 CFR 220 (OMB Circular A-21) – Educational Institutions• 2 CFR 225 (OMB Circular A-87) – State/Local

Government, Indian Tribes• 2 CFR 230 (OMB Circular A-122) – Non-profit

Organizations

Application for Federal Assistance SF-424

Submitted by grant applicantIncorporated in grant packet

Statement of Work and Budget

Grantee’s original proposal – Technical Proposal– Abstract– Employer letter(s) of commitment– Consortium Agreement (consortia only)– Evaluation Plan

Budget Information– SF-424A– Budget Narrative and Evaluation Budget

Narrative

Special Clauses and Conditions

Special Clauses– Budget Line Item Flexibility– Indirect Cost Rate and Cost Allocation Plan

Special Conditions– Federal Project Officer– Equipment– Program Income– Intellectual Property Rights– Evaluation– Reports, Quarterly Financial and Performance

Reports

Equipment Purchases

– Equipment purchases with a per unit acquisition cost of $5,000 or more, and a useful life of more than one year need prior approval from Grant Officer.

– Submit a detailed equipment purchase list with descriptions of each item to your Federal Project Officer (FPO) for review. Failure to do so will necessitate approval of equipment purchases on an individual item basis.

– Your FPO will review the items and submit the list for approval. A modification to your grant will be processed approving the equipment purchases.

SOW Review

Round 2 grantees ONLYLetters detailing potential issues in your SOW sent by late

November

Review of SOW, budgets, other attachments- 30 days to respond- Assistance from FPO, DSI, and OGM

Review of Program Outcomes- Mathematical accuracy- 30 days to respond- Assistance from FPO and DSI

Review of Program Evaluation Plans– Expert panelist comments– 30 days to respond– Assistance from DSI and CEO (contractors)

State-Designated Eligible InstitutionsFor 25 State Selected Awardees Only

Implementation Plan, Abstract and Project Site Location Form due by Nov 30, 2012

– Budget Narrative also due

– If changes to original budget are necessary, also submit a revised SF-424A

Evaluation Plan and Budget Narrative due by Dec 31, 2012

Resources: https://etagrantees.workforce3one.org/page/resources/1001229832509167566

All items are due to taaccct@dol.gov and your FPO

The Value of Reporting

• Reporting successes of high profile programs to Congress, Administration, OMB, GAO, etc.

• Demonstrating Grant Outcomes to investors and partners

• Illustrating Return on Investment (ROI) to employer partners

• Building additional strategic partnerships and leveraging resources

• Sustainability of the project and partnership• Continuously improving program to meet the needs of

participants

Reporting Requirements

TAACCCT grantees are required to submit reports Quarterly and Annually to ETA

These reports are:– Quarterly Narrative Progress Reports (QNPR)– Annual Performance Reports (APR)– Quarterly Financial Report (ETA-9130)

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Quarterly Progress Report

Each grantee must submit a Quarterly Progress Report (QPR)

– Due no later than 45 days after the end of a quarter

– More information and training will be provided

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Quarter End Dates QNPR Due Date Report Activities Occurring Between

December 31, 2012 February 14, 2013 October 1 – December 31, 2012

March 31, 2013 May 15, 2013 January 1 – March 31, 2013

June 30, 2012 August 14, 2012 April 1 – June 30, 2012

Annual Performance Report

Each grantee must submit an Annual Performance Report (APR) that reflects the longer-term outcomes of program participants and a comparison cohort

– Collects aggregate year-by-year information on all participants

– Due annually; first annual report is due November 14, 2013

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Year End Dates QNPR Due Date Report Activities Occurring Between

September 30, 2013 November 30, 2013 October 1 2012 – Sept 30, 2013

September 30, 2014 November 30, 2014 October 1 2013 – Sept 30, 2014

September 30, 2015 November 30, 2015 October 1 2014 – Sept 30, 2015

Key Dates

Grant Start Date: – October 1, 2012

1st quarterly narrative progress report:– Due February 14, 2013

1st quarterly financial report:– Due February 14, 2013

1st annual performance report due:– Due November 14, 2013

Grant End date: – September 30, 2016

Immediate Next Steps

For the 54 Awardees1.SOW Review – cost and compliance items2.Performance Review – outcomes items3.Project Evaluation Review 4.Equipment purchase list

For the 25 State Selected Awardees:1.Develop SOW2.Develop Project Evaluation Plan

Next Steps – Upcoming TA

Training Series – Under development– Reporting (performance and financial reports)– Cost principles and Uniform Administrative Requirements

All Grantee Convening– Early 2013– Washington, DC

Questions?

Please enter any questions you may have into the chat screen. We hope to take as many of these questions as time permits. If we do not answer your question live today, please be assured that we research the answer to your question and follow-up with you through your FPO after this orientation.

Thank you and Good luck!

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